HomeMy WebLinkAboutLT-2021-002LT-2021-OO2 CLE ELUM DOWNTOWN ASSOCIATION
2021 LODGING TAX SERVICES AGREEMENT
BETWEEN KITTITAS COUNTY AND CLE ELUM DOWNTOWN ASSOCIATION
This Contract, effective January t,2O2l, is made and entered into by and between KITTITAS
COUNTY ("County"), a subdivision of the State of Washington, and the CLE ELUM DOWNTOWN
AssoclATloN ("contractor''), for the 2021 cle Elum Downtown Association ("Event").
WHEREAS, the purpose of this Agreement is to provide for activities and expenditures
designed to increase tourism,
NOW THEREFORE, in consideration of the terms and conditions contained herein, or
attached and incorporated and made a part hereof, the County and the Contractor mutually agree
as follows:
Section 1. Scope of Work
a. Contractor shall provide the services and staff described in its Application for lodging Tax
Funds submitted to the Lodging Tax Advisory Committee, attached hereto as Exhibit "A"
which is attached hereto and incorporated herein by this reference.
b. Except as otherwise specifically provided in this Agreement, Contractor shall furnish the
following as required to perform the services, described in Paragraph (a) above, in
accordance with this Agreement: Personnel, labor and supervision; technical, professional
and other services. All such services, property and other items furnished or required to be
furnished, together with all other obligations performed, or required to be performed, by
Contractor under this Agreement are collectively referred to herein as "Services."
c' Contractor shall commence, perform, and complete such Services in accordance with
Exhibit "B" which is attached hereto and incorporated herein by this reference.
Section 2. Pavment.
a. As full compensation for satisfactory performance of the Contractor's Services, the County
agrees to pay Contractor the sum of ten thousand dollars (510,000.00) (Cle Elum lodging tax
funding).
b' Additional payment terms: The County will make payment to the Contractor only on a
reimbursement basis, as receipts/invoices for any items including marketing and/or
advertising are submitted to the County, not to exceed the sum of ten thousand dollars
(S10,000.00) (Cle Elum lodging tax funding).
c. Services/Expenses that are reimbursed must be dated during the current year and final date
to submit reimbursements requests is January L5,2022 after this date funds lapse.
d. Requests for reimbursements must be submitted to:
Kittitas County Auditor
Attn: Auditor's Accounting
205 West 5th Ave - Suite 105
Ellensburg, WA 98925
2027 County Lodging Tox Funding Agreement Poge 7
LT-2021-OO2 CLE ELUM DOWNTOWN ASSOCIATION
auditorsaccounting@co.kittitas.wa.us
e. Reporting requirements of your events will be required on prescribed forms from the
county Auditor.
f. Contractor is eligible to claim reimbursement for the following items and amounts only:o Employee Travel & Training
c Social Media / Online Marketingo Print Advertising
r TV Advertising Radio Advertisingr Venue lmage Promo
r Computer Maintenance Expenser lT Support
r Facility Hire (rental, sound systems, two-way radios, etc)e Volunteer Training
r Transport (equipment transport & hire of busses)r Speaker and Talent Feeo PPE (sanitizer, portable restrooms, handwashing stations, masks)
g. Contractor is not eligible to claim reimbursement for any items not listed in Section 2 (f) and
is further expressly denied funding for the following items as requested in the application as
defined in Section L(a): N/A
h. Contractors requesting reimbursement for event-specific expenses shall submit all claims as
no more than two reimbursement requests with supporting documentation.
Contractors must complete the Lodging Tax Reimbursement online training course provided
by the County Auditor/s office prior to filing reimbursement claim. Requests for
reimbursement will not be accepted by the County Auditor prior to the training being
completed. The training may be found online at the Kittitas County Auditor's website at the
following add ress: http://www.co. kittitas.wa. us/a uditor/default.aspx
Section 3. Performance bv Contlactor
Contractor shall not (by contract, operation of law or otherwise) delegate or subcontract
performance of any Services to any other person or entity without the prior written consent
of the County. Any such delegation or subcontracting without the County's prior written
consent shall be voidable at the County's option.
b. Contractor shall at all times be an independent contractor and not an agent or representa-
tive of the County with regard to performing the Services. Contractor shall not represent
that it is, or hold itself out as, an agent or representative of the County. ln no event shall
Contractor be authorized to enter into any Agreement or undertaking for or on behalf of the
County, lt is understood that the Contractor and the Contractor's staff and employees are
not employees of the County and are not, therefore, entitled to any benefits provided
employees of the County.
2O27 County Lodging Tax Funding Agreement Poge 2
LT-2021.002 CLE ELUM DOWNTOWN ASSOCIATION
c. Contractor shall comply with all applicable laws, ordinances, rules, regulations, orders,
licenses, permits, and other requirements, now or hereafter in effect, of any governmental
authority (including, but not limited to, such requirements as may be imposed upon the
County and applicable to Services). Contractor shall furnish such documents as may be
required to effect or evidence such compliance. All laws, ordinances, rules, and orders
required to be incorporated into agreements of this character are incorporated into this
Agreement by this reference. Contractor agrees to obtain all required licenses and permits,
and further agrees to keep them in full force and effect during the term of this Agreement.
d. The County and the Contractor agree that in fulfilling the terms and conditions of this
Agreement neither shall discriminate on the basis of race, creed, color, national origin, age,
sex, maritalstatus, or the presence of a physical, sensory, or mental handicap.
e. The Services shall at all times be subject to inspection by and approval of the County, but
the County's making (or failure or delay in making) such inspection or approval shall not
relieve Contractor of its responsibility to perform the Services in accord with this
Agreement, notwithstanding the County's knowledge of defective or non-complying
performance, or the substantiality or ease of discovering the same. Contractor shall provide
the County with sufficient, safe, and proper facilities and equipment for such inspection and
free access to such facilities.
f, This contract is subject to review by any Federal or State auditor. Contractor shall promptly
furnish the County or its designee, or such Federal or State auditor with such information
related to the Services as may be requested by the applicable governmental entity.
Contractor shall preserve and maintain all financial records and records relating to
performance of Services under this Agreement for six (6) years after contract termination.
For such duration after the County makes final payment of compensation due hereunder,
Contractor shall provide the County access to (and the County shall have the right to
examine, audit and copy, with or without notice) all of Contractor's books, documents,
papers and records related to the Services or this Agreement.
g. Contractor understands and acknowledges that Contractor is solely responsible for its own
reporting and accounting of all state, federal, social security, and local taxes, of every nature,
arising from Contractor's performance of this Agreement. All compensation received by the
Contractor will be reported to the lnternal Revenue Service at the end of the calendar year in
accord with the applicable IRS regulations.
Section 4. Release, lndemnitv. and Hold Harmless.
The County assumes no liability for the Contractor's actions under this Agreement. Contractor
releases and shall defend, indemnifiT, and hold harmless the County, its officers and employees,
agents, representatives, attorneys and/or volunteers, from and against all claims, costs, liabilities,
damages, and expenses, (including, but not limited to, reasonable attorney fees) which arise or
may arise or be alleged to arise out of or by reason of this Agreement including:
Any fault, negligence, strict liability or product liability of Contractor in connection with the
Services for this Agreement;
Any lien asserted upon any property of the County in connection with the Services for this
Agreement;
|l
a
202l County Lodging Tax Funding Agreement Page 3
a
a
LT-2021-OO2 CLE ELUM DOWNTOWN ASSOC]ATION
Any failure of Contractor, or of the Services, to comply with any applicable law, ordinance,
rule, regulation, order, license, permit and other requirement, now or hereafter in effect, of
any governmental authority; or
Any breach of or default under this Agreement by Contractor
Section 5. Compliance with Public Records Law.
ln compliance with Washington's public records law, the County will retain copies of any
documents associated with this Agreement, which may be required by law unless legally
exempt from such retention, for any applicable legally required retention period,
b. ln the event a public records request is made to the County for documents created in
relation to this Agreement, should legal uncertainty arise regarding the disclosability of any
documents under federal or state public records laws, the County shall provide notice to
Contractor pursuant to Washington's public records act, chapter 42.56 RCW, to allow
Contractor to seek a court injunction.
c. The County specifically shall not be liable to Contractor for the County's release under public
records laws of any documents not protected by trademark, copyright or other law.
Section 6. lndustrial lnsurance Walver.
With respect to performance of this Agreement and as to any claims against the County, its Additional
Insureds, officers, agents and employeet the Contractor expressly waives its immunity under Title 51
of the Revised Code of Washington, the Industrial lnsurance Act, for injuries to Contracto/s employees
and agrees that the obligations to indemnify, defend and hold harmless provided in this Agreement
extend to any claim brought by or on behalf of any employee of the Contractor. This waiver is
mutually negotiated by the parties to this Agreement.
Section 7. lnsurance and Endorsements.
a. The County may require through a request in writing that the Contractor provide the County
with a certificate, binder, or policy of liability insurance, acceptable to the County in an
amount specified by the County.
b. Such liability insurance shall be such as will protect Contractor, its employees, agents and
representatives, from all claims, losses, harm, costs, liabilities, damages and expenses
arising out of personal injury (including death) or property damage that may result from
performance of the Services or this Agreement, whether such performance is by Contractor
or any of its employees, agents or representatives.
c. Should the County require such liability insurance, the Contractoragreesto provide proof of
insurance prior to commencing performance of this Agreement.
a
2O27 County Lodging Tdx Funding Agreement Page 4
LT-2021-OO2 CLE ELUM DOWNTOWN ASSOCIATION
d. Copies of the County's written request and the insurance documents provided by Contractor
shall be attached to this Agreement and by this reference will be made part hereof.
Where insurance is requested by the County, all liability insurance policies shall be endorsed
to include the County as an Additional lnsured and shall stipulate that the insurance
afforded by the policies shall be primary insurance, and that any insurance, self-insured
retention, deductibles, or risk retention trusts maintained or participated in by the Parties
shall be excess and not contributory to any other insurance maintained by the County.
Contractor shall furnish the County a certificate of insurance with Endorsement as evidence
that the required policies are in full force and effect.
Section 8. Termination.
The County may, by written notice thereof to Contractor, terminate this Agreement as to all or any
portion of the Services not yet performed, whether or not Contractor is in breach or default. Upon
receiving such notice of termination, Contractor shall, except as otherwise directed by the County,
immediately stop performing the Services to the extent specified in the notice. tn the event the
County terminates the Contractor's Seruices, the Contractor is obligated and hereby agrees to
refund to the County all monies paid for Services not yet rendered by the Contractor, if any, as of
the date of the notice of termination.
Section 9. Miscellaneous.
Contractor shall not (by contract, operation of law or otherwise) assign this Agreement or
any right or interest in this Agreement without the County's prior written consent.
b. This Agreement embodies the entire Agreement between the County and Contractol and
supersedes any and all prior oral or written communicationg proposals, conditions, promises,
representations, or understandings regarding the Services. No change, amendment or
modification of any provision of this Agreement shall be valid unless set forth in a written
amendment to the Agreement signed by both parties.
c. Notice for any purpose under this Agreement, except service of process, shall be given by
the Contractor to the Kittitas County Commissioners and the Kittitas County Auditor, 205 W.
5th Ave. Ste. 108, Ellensburg, WA 98926. For all purposes under this Agreement, any notice by
the County to the Contractor shall be given to the Contracto/s address provided on the
signature page. Notice may be given by delivery or by depositing in the U.S. Mail, first class,
postage prepaid, certified mail, return receipt requested.
d. The section and paragraph headings of this Agreement are for reference convenience only
and are not intended to restrict, affect or be of any weight in interpreting or construing the
provisions of such sections or paragraphs.
e. This Agreement may be executed in one or more counterparts and by facsimile, each of
which will be deemed an original, but all of which together will constitute one and the same
instrument.
2027 County Lodging Tax Funding Agreement Page 5
LT-2021-OO2 CLE ELUM DOWNTOWN ASSOCIATION
f. Contractor warrants to the County that the individual signing on Contractor's behalf has the
requisite power and authority to enter into and to perform Contractor's obligations under
this Agreement. Contractor further warrants to the County that Contractor has made no
misrepresentation or misleading statement in connection with this Agreement, and is not in
violation of any applicable law, ordinance, or regulation the consequence of which will or
may materially affect Contractor's ability to perform its obligations under this Agreement.
g. If any term or condition of this Agreement or the application thereof to any person(s) or
circumstances is held invalid, such invalidity shall not affect the other terms, conditions or
applications which can be given effect without the invalid term, condition or application. To
this end, the terms and conditions of this Agreement are declared severable.
h. The exclusive venue for any action brought to enforce this Agreement or any of its terms
shall be in Kittitas County, State of Washington.
The performance of this Agreement is subject to termination without liability by either party
upon the occurrence, or upon the prediction by the National Oceanic and Atmospheric
Administration, any other agency of the United States Government, or any agency of the
Government of the State of Washington of the occurrence of any circumstance beyond the
control of either party-including, without limitation, acts of God, war, acts of terrorism
within a fifty (50) mile radius of Kittitas County, government regulations, disaster,
pandemic/epidemic illness, strikes or threat of strikes (except that neither party may
terminate this Agreement for situations involving that party's own employees), civil
disorder, or curtailment of transportation facilities-to the extent that such circumstance
makes it illegal , impossible or economically impracticable for the parties to complete the
duties and mutual obligations agreed upon and imposed upon them herein. The ability to
terminate this Agreement without liability pursuant to this paragraph is conditioned upon
delivery of written notice from one party to the other within 10 days of such occurrence or
upon delivery of written notice from one party to the other within 24 hours of the receipt of
notice of the prediction of any of the above occurrences. To the extent feasible within the
constraints imposed by any event of the type described above, the parties agree that if the
triggering event is of apparently or likely transitory effect, the parties may negotiate such
amendments to the agreement that are mutually satisfactory and not otherwise contrary to
law, including but not limited to a change in the dates for completion of any portion or the
entirety of this agreement.
2027 County Lodging Tax Funding Agreement Poge 6
KITTITAS COUNTY
BOARD OF COUNTY
issioner
ililtnt
TO FORM:
IPrint
c>L I tAddressl
LT-2021-OO2 CLE ELUM DOWNTOWN ASSOCIATION
CONTRACTOR
(
(L 4t{
,l
Y t
ofthe Board
Deputy Prosecuting Attorney
2O21 County Lodging Tox Funding Agreement Page 7
LAYl1YJIr " r't
CLTAC: Application for Lodging Tax Grant Funding
Grant Application
Workshop -2020*
Submittal lnstructions
& General
lnformation *
Name of Organization * Cle Elum Dovrntorarn Association
Organization Address * sreet Address
PO Box 1 06
Atidress Line 2
123 E 1sr St
CIty
Cle Elum
Ftstali Zip tlde
98922
Dd yotl allcn(Jlhe Ganl Applicalrcn Vl,i]ri.shL! - 20:?il hc;te{l DV tlre ldltitr.c i.i\unt,l Llurrfj€r oi L'ilnlttrce)
(i Yes
fNo
{" Yes,
R,X:eSS
You are stronglyencouraged to compose your responses to the questions of this form with a desktop text
editor and save your work, then copy and paste the infornntion into the form. You may also save a draft by selecting
the button at the bottom of this page. When you do this you will be logged out and must log back in to continue. ln order
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redirected to landing page containing a link to log back into the form. We suggest you save this link as a bookrmrk. The
link Wll also be sent to you in an email.
Organization I nformation
Silrle : Ri;vilrL:,: ' lf,i.r_ltt;r r
i-i.-.r rrlirn
US
Organization is a:*f Business
6 Non-Profit
(Note: Please submit W-9 for business or IRS Designalion Letter for non-profit.)
Click here to viewsample documents (redacted).
Upload Proof of
Organization Status*
Letter oi Deternrinalron.pdf
Ar,ceptalle f :le iorrr€ts ri-cli-rde: lFG, l{f or llFr
43.7SKB
Project Contact I nformation
First Mme* Debbie
Last Name* Boga*
Phone Mrmber* 509-433-7330
Email* executivedirector@cleelumdowntolrn.com
Project or Event lnformation
ProjecUEvent l,,lame* Cle Elum Downtounr
Service Categories Oreck all oategrxies that apdy to this applicaticn
P Tourisnr promotion/marketin g
l/ Operation of a special event designed to attract tourists
ll Operation of a tourism related facility
17 Other Co-Marketing
Event Dates
Please provide any specific dates, or range of dates, on i,vtrich your event or project will be held. You may add as many
dates or date ranges as necessary.
Event Dates
Start Dates*
1tlt2021
ProjecUEvent
Location *
New or Ongoing
ProjecUEvent?*
Amount of Funding
Requested *
End Dates
12lyna21
Cle Elum Dorr*ntown
C Ongoing ProjectlEvent (More than four years in existence)
6 New ProjecUEvent {Four or ferirer years in existence}
$.t0000.00
lf you sdected "Ogcfng kqecl/&enf' above ttris arpunt ney not exceed 10% of lhe total expense bu@et of this
poject.
Funding Request Max
Tourism Seasons*Fronrthe list bdcrr', rrhat seascn will your prqect e,lhnnce tourisnl? Select any which apply
ly' Year-round (January - December)
l- Off Season (trlovember - February)
l- Shoulder Season {October or March - May)
[- High Season (June - September)
Application Questions: Part 1
Please answer each question complelely, ln the order llsted. Please include any supporting data within the
response narrative.
1 | ProjecUEvent Description
Please provide a description of your projecVevent.
Response 1:
ProjecUEvent*uescflptron
List of lntended Use of Funds *
Employee Travel & Training
Social Media / Online Marketing
Print Advertising
TV Advertising Radio Advertising
Venue lmage Promo
Compuler Maintenance Erpense
l-l Support
Facility Hire (rental, sound systems, tuo-way radios,
etc)
Volunteer Training
Transport (equipment transport & hire of busses)
Speaker and Talent Fee
PPE (sanitizer, portable restrooms, handraashing
stations, masks)
The Downtovln Cle Elum Associalion is a nonprofit organization which provides the
Cle Elum Birsiness sector with supportive services to enhance and increase
economic growth in Cle Elum. To help ensure that \/e are rneeling or.ir goals, wc
produce both large events and smallel activities. These everrts ancl activitres are
promoted with lhe supporl of local lodging services who in turn are cross-promoting
and broadcast our activities through their social media tools, reaching audiences
S0-nrjles or farther. The National Main Street Cerrter Folrr Point Approach, which
our association follorars, includes supporting the merchant community with econornic
goals ihat include planning er;ents and activities to increase retail sales and
visrtors. One of the primary ways in wirich this is achieverl is thror"rgh the use of
social nredia and rnternel-based marketing tools,
To nreet the challenges that COVID 19 broughl in regards to large events, the Cle
Elum Downtoran Association rapidly changed up or:r efforts in altracting visitors ancJ
encouraging overnight stays by increasing our social media outreach and providing
solid retail evenls that allowed visitors to participate,
During the extrenre COVID 19 Phase 2 and Phase 3 period, Cle Flurrr Do\^nto\tun
has celebrateci the opening ofsixsnrall businesses and seen lhe closure offour_
Of the four spaces that are now empty, hlo have been reclainted and will be
reopening as new retarl businesses. This impact and the growing interest in vacarrt
buildings are being actively looke d at by potential bi:yers and new business owner.s
as tveli as through erylansion projects or second business ventures by existing
business o\A.flers.
Over the past year. the Cle Elum Downtown Associatton has r,r,orkeci to build a
stronger relationship u,rth our hotel and lodging services to engage in the
dovlntom community. The Association is entering into discussions vr,ilh each major
hotel and resort about the opportunity to co-ntarket events, and to consider
r:ffering special lodging rates and accommotlatrons lor large events that occur in
the Upper Killitas County area, dr.rring 2021 and beyond.
We rruelcome the oppoflunity io promote Cle ElLrm as a place for visitors and
tourists to e>plore and plan to achieve lhis by offering everrts and activities that are
creative and fun, using our collaborative processof working with existing and new
parlnerships to encouragle those lraveling lo our area to stay overnight wi-rile
enjoying vfiat Cle Elum has to offer.
2:S0 cl.]Jriictr)r lir rit
2l Supporting Kittitas County as a tourism destination
1. Away from their place of residence or business and staying overnight in paid accornmodations;
2. Toa placefiftymilesornrorea\ffayfromtheirplaceof residenceorbusinessforthedayorstayingovernight;
3. or from another country or slate outside of lheir piace of residence or business.
You must provide the evidence utilized in determining your projections.
Response 2.1 *V\fiy woulri tollnsts tfavelk) Kftitas Co{lnty to altend yL\tr evenUactivily;facilily?
Often you will hear Cle Elum being described as'halfr,ray to everywhere'. Highuny
970 and l-90 provide access to year around recreational opportunities, within an
hour or less from Seattle to the dor,rntoi,rnr. We see this as an opportLtnity to
encourage visitors and overnight stays 365 days of the year. Our recent Strategic
Marketing study identifies how rarg can strengthen our band-wrth and practices to
increase the visibility of wtrat Cle Elum has to offer to our visitors.
Even through COVID 19, travel to our conrnrurrity has remained conslstent and
strong. This past spring and summer relail revenue has also remained strong. The
locatiorr and travel time to Cle Elum has definiiely been seen as a plus, and it has
placed Cle Elum on the map for easy access and trar,rel from areas fifty nriles or
farther.
The Cle Elum Downtown Association is one of 34 programs in Washington State.
We all work closely together to cross-promote our communities and to encourage
tourists to continue their erploration of washington by visiting [hose conrmunitres
with dou/ntown historical business sectors such as ours. We are fortunate that
there are three dounrtor,tn programs in Kittitas Couniy, thrs brings a strong
marketing emphasis to visiting and exploring whal vrre carr offer ior those wlro are
traveling to oLtr area.
Working closely with existing venues; Kittitas County Chamber. Central
Washington, Discover Cle Elum, WA State Horse Park, City of Cle Elum, Rotary,
Cle Elum Round-Up, Roslyn and Ellensburg Dowttown Associations, loca} hotels
and resorts as ra,ell as strategic placement and nrarketing of our events and
activilies, we feel confident that \i',r-- will continue to attract an even greater audience
of tourrsts and travelers to Cle Elum wfrich wll also strengthening our relail
revenue.
h 2A20, consultants flom Arnett Muldrow conducted a community market analysis
that determined a high demand of visitors in downtown Cle Elum. By using the
previous calculations and using the information provided by the STAR report
specifically for the county, it indicates an estimated 7% increase oI weekly visitors
in 2021 compared lo 20'19. These visitors' activities may include festivals and
evenis, retail shopping, dining, outcjoor recreation, and overnight stays. {Source:
Star Destination Report, Kitlitas County Chamber of Commerce, Arnett tvluldrow).
2500 chiiractcr lin it
Response 2.2*
Application Questions: Parl 2
3llmpact
Go to definitions of terms.
Response 3:
Measuring Results *
Application Questions: Part 3
ltslcfibe the pri{n success of ya-r.vr:]rrtractiv(yif aclity n altraDtii}t tctjr;sls
Several successful projects such as; Pioneer Day Village, Boo Elunr and Christmas
in Cle Elum have gained popularity wlth visitors to our area. Corrservatively, !1re saw
a 25% increase in participation betvleen our first year 2018 and 20i g in these
three events.
ln the past year our orrline traffic has increased by 5092o, Our reach and
engagement of FB posls continues to gain momerrtum. For example, a rrew activity
'Main Street POPS'which identifies businesses and any retail events or specials
they may be offering on the first Saturday of the month raras launchecl rn
September. Our first weekend of Main Street POPS, marketed through our FB
page reached 7,854 people with almosi 1,000 engagentents. As r,r,re continue this
program, especially during our slower season, r,!e are positive that this will impact
retail and attract traveleis offof 1-90 or vtsiting nearby to stop and shop, sleep anrl
eal in our welcorning and warm communrly.
25{j0 clraracter lirrit
&x,cr bc hcv; yrt r,r ill pro*nte yt)ur cvLllt/aclivily{acilily to altract tnn isis.
Promotitrg Downtown continues to be a long-term goal, builcling partnership wth
merchants. local vendors and organizatiorrs to increase parlicipatron is an
important part of achieving the goal of both pronroting arrd encouragirrg tourism in
Cle Elum.
Expanding the reach oi annual and new events i activities, through increaserl
marketing and targeted outreach with visitors to Cle Elunr, travelers along 1-g0 ancl
people participating in major events will inrpact lodging at local hotels arrd resorts in
the area
One or our new pronotional tours is that of using the strength of being one of 34
programs in Washington State, !1fio has a goal of preserving our hislory through
our buildings and historical places. We will be working closeiy with all 33 other
programs to oross-promote our comnrunities. Historical places and history are one
of the greatest areas of interesis for visitors from out of state and other countries.
As previously mentioned, Cle Elum is fortunate to be one of three Dorrrnrtovvr
programs in Kittitas County. arrd all three of us have a rich history to share.
The Promotions Committee, an integral part of the Doumtolr.n Association, is
already r,rcrrking on new ideas to develop large e'rents rairen Phase 4 occurs and
interactive tourist activities before that period of tinte occur$. One of our emphasis
will be a stronger virtual presence to help draw tourists to our community. Telling
our history. sharing our unique relail opportunities, the access to local parks, trails,
llatenq€ys and more, are points of irrterest that encourage tourists to visit and stay
in our lccal hotels while enjoying what our community has to offer.
To measure our results. rrre voll continue to conduct surveys, review goggle
analytics, registration fornts to verify attendance information. ln addition, we have
received a conrmitment from the City of Cle Elunr to utilize new counters lhat may
be acquired through addltlonal funding suppod that has been requested on their
part. This wll give us a new baseline to begin drawing from in 2021.
2500 characler limt
4lCollaboration
lf your organization collaborates or has created partnerships with other organizations, groupsf or other
events, how is this accomplished?
4.1 Collaboration *Our partnership with hotels and resorts, conrmunity partners and new partnerships
that we have established over the past year have been strengthened through our
intentional outreach to build a vlorking arrd collaboralive relationshrp,
We have established a monthly check-ins wilh our local hotel and lodging facilities
to share activities and events that their lodgers might like to know about. We've
helped them become more of a community member throltgh activities that ihey can
engage in and ra/ere previor-rsly not asked to consider, such as a donation of
unused personal care products to HopeSource.
COVID 19 has provided ciir organization \^,1th many new opporturlities to
partnership in our downtowl, with communily organizations. The Main Streei
philosophy and success that our Dovmtown Association follovrs, if founded on the
premise that "together" we build a vital economic br"rsiness and community. We
work logether wrll our businesses to identify retail activities, prornotional
opportunities and celebrations thal encourage participation by travelers arrd
tourists-
The Cle Elum Downtowr Association has four primary comntiilees, all wtro are
centered in economic vitality and ti/orking hard io meet the needs of our business
and tourism goals. Board members participate on and with Service Organizations,
City Council, Business Associahons, Kittitas County Chamber, Tourism anci Travel
lndustry, Real Estate, and more, Our reach allovris us to feel ancl understand the
pulse of how to help our communily in supporting their events as well as providing
an opportunity for support from our parlners. We will continue to leverage tlte
collaborative spirit of our contmunity to broadcast. plan and promote events and
activities vttrich bring tourists and ta.
25D0 clraract--r limt
4.2 Promoling Local*EUStness
4.3 Flost Hotel*
Lbscr,be ltovr ycrr wlll gorrote {oi]ging esiablishrrEnls, restaurants acd i:Lrsiness lor:ated in ldttitas County
The Cle Elunl Dowlto\irn Association is commilted to; ongoing and long{erm
prontotion of Cle Elunr Brrsinesses, to r,rrorking together wilh key partners;
merchants, vendors and orgarrizations, Kittitas Chamber of Commerce, WA Stale
Horse Park, Suncadia, Roslyn and Ellensburg Dor,rartor,r.n Associations, and others
to plan and cross-promote activities rrrl-rich drawtourists to our co'xmunity. We see
this as an gpportunity to increase participation and draw even larger nunrbers of
tourists to Cle Elum.
OLrr website is a place lq4rere curreni infornration on local br:sinesses is available to
those seeking online in{ormation, u,e will continue to maintain links to county-wrde
tourism. We produce print material, promote through social media tools and on*air
marketing. All developnrent of torrun gLrides, maps will conlinue to promote upcoming
events to increase the eposure and excitenrent arourrd discovering and exploring
in and around the Cle Elum area.
We have begun talking Wlh our lodging establishments about the potential of
offering overnight specials during our major events, io promole local lodging and to
increase retail revenue. We are also encout'aging other event organizers to rnork
wth lodging establishments to offer specials that will attract a great number of
overnight stays.
2500 char acter l,rrit
F iltere .t I Dlit itoi,il I ri tln{ gvenl r.ri qrfil i:rijer:t) if yr:.: iisl lhe hoil.j
(. l\lr)
f Yes.
5lFuture Plans
Please explain what plans exist to allow this project to become self-sustaining. lnclude any plans for ticket
sales, event sponsors, and other cost-recovery models.
Future Plans*Each year, The Cle Elum Dounrtovn Association Board of Directors arrd
Committees develop raork plans rartrich specifically address creating a more
sustainable environment. one that builds capacity for the organization and
marketing efforls for the downto\,w1, As CEDA shows more and more success with
its douyntounr revitalization efforts, a sttonger environment for increased
partnerships and opportunities for giving and sponsor events is evolving. CEDA
has experienced a growth in donor slipport and is in the process of developing a
slrategic donor program trhich vrre hope rir,rll engage participation from lncal
comnrurrity and business owrers. We corrtinue to reach lor an increase each year
af 15"k in our donor suppod.
Our relationship wiiit comnrunity organizations and small family founciations has
also enabled us [o increase our $upport this past year, !\€ are conlinuing this
relationship and will be asking for continued support.
S/e are frnding that more and more organizations and busilresses value our rilork
and the rnarketing reach ihat lle can provide. This is a strength that we are
building on as \/e will be offering sponsorship opportunities to a larger audience of
potential supporters.
2500 char acter linlt
Application Questions: Part 4
6l Additional lnformation
Provide any additional information which will assist the Lodging Tax Advisory Committee in evaluating your
project and its benefit to tourism,
2020 lnformation lf ytl nari a Llatrted t:vent tn 2020, \4, helher il \^/ as aiie to lake place tl rrc)t deaso drx;cril.lrr any srJitcesse.s arx I
challenges you ex[F-rienced.
Pioneer Day Activities did not occur as planned due to COVID and our current
Phased approach. However, the Cle Elum Dor,r,ntown Association took a look at
r,1/trat !i!e could do and modified lhe planned waekend. We started early with
promoting a July 4th feel in our downto\,n; window decoratiorrs, retail activities and
collaboraljve programmlng wiih other organizations rthich promoted and supporteci
our retail and lodging trr-rsinesses.
We are using ihis same philosophy to adapt our BooElunt event thal r-rsually dravr,s
1,500 family members. With lhe event being on a Saturday our Associaiion had
been anticipating that there wuld be a draw lronr fifty nriles or farther and
Suncadia. This year vr,e are taking components that would been added and
modifying them to fil the Phase 3 approach that has been approved by Dr. Larson.
This type of planning is already being looked at by the Christrnas in Cle Elunr
planning committee. We know lhat there will be travelers, lodging r,vll busy at our
local hoiels and Suncadia, ite are in full gear to offer a fLrn holiday e xperience in
dowrtowlr Cle Elum.
25C(l char;rcter lrnt
Additional lnformation Based on lhese data points from: Star Destination Report, l(ittitas County Chamber
of Comnterce, we predict '10,500 people vr,rll l.avel to Upper County irr 202 I fronr
50+ miles outside of the countyfor leisure activities. ln addition, we predictthis
could bring 4,200 room nights at the average ADR of $106.13. equaling a total
impact of $445,746 to the upper county area.
The denrand of hotel room nights sold jn 2019 in the county !la$ 49,000 for leisure
travel that includes events, Upper County properties selling 14,000 hotel roorn
nights. 30% of that nLrmber, (the average percent of 50 miles or further traveling
for events) = 4,200 room nights.
ln 2020, consultants from Arnett Muldrow conducted a community rnarket analysis
that determined a high demand of visitors in dorantown Cle Elunr. By using the
previous calculations and using the information provided by lhe STAR report
specifically for the county, it indicates arr estimated 7% increase of weekly visitors
in 2021 conrpared to 2019. These visitors'activities may i!lclude festivals and
events, retail shopping, dining, outdoor reoreation, and overnight stays.
2500 thar:ddr lirril
2019 Recap.pdt 662.S2K8
NK0T_2fl20bLrildersguide*'16.pdf -1 75tu18
Purnpkin Path.jpg 1:g.45KB
Yi,ru:ireal[rwsr;ioiutn]ilulrkr.-ls;rrrlk;Lsgel{JSLet1er) ,lir;rureltsirr,rFG ii}-.;r llf-Ffi)r{tEl
7l Previous Lodging Tax Grant lnformation
PfeViOUS YeafS l*r-s yr.rur r:vent r:ceivr:d Lxlging Tax iun.js {r previ(}-ts yoars?
Auarded Lodging Tax 6 No, this event/project has not previously received Lodging Tax FLrnding
Grants* f yes, .l year previous
It Yes,2 years previous
r Yes, 3 or more years previotrs
Overall Attendnace
20'19 Actual*
8,606
2021 Projected*
9,208
Number of people travelling more than 50 miles for your event?
2019 Actual* 202'l proiected *
2,581 2,761
Number of people traveling from outside WA State for your event?
2019 Actual* 2021 projected*
50 57
The number of overnight guests who stay in paid accommodations in Kittitas County
for your event
Number of paid lodging room nights resulting from you eventiactivity/facility?
2019 Actual* 2021 projected*
643 683
201 9 Actual *
1,286
Prior Year Paid
Overnight Stay Data
2019 Methodology*
2021 Methodology*
Methodology
Mrrative *
202't Projected *
1,376
h ddditio{i to field ahnve yort ray tllroa(i lhe evic'e,rce to srrpixrl llie $jff years' rocxrinight irrftrnr:ticn.
Yot; nuy upload up to lhree single pages {[-6 t,elter). oi infornaticr.. lf yta: a single nllti-page oocu,]!nt, mly lhe {rrst
three pages will be ccvrsrderec. the fcJk;lving f orrrets. will be accepis{: JRi ftF or TIFF
V\fiat neihoddrgy drd you use tr: calciilale the 2013 actu;ri nuntpr.s?
I- Direct Count (prelerred)
lf lndireci Count
ly' Representative Survey
l/ lnformal Survey (preferred)
l- Skuctured Estimate
l- Other
'vVrat nelhrxidcgy r,rrill you Use to calculate lhe upcorring nr,rrbers?
l- Direct CoLrnt (preferred)
V lndrrect Count
f/ Representatlve Survey
lf lnformal Survey (preferred)
l- Structured Estimate
l- other
Fease explaitr.
To measure our results, we will continue to condLlct surveys, review goggle
analytics, regislration forrns lo verify attendance information.
Our retail activities often include a short survey lor participants to complete. The
survey includes zip code to [rack rartrere participation is coming from. As we build
our events, those that include online registratiotr, rae are collecting data to track
participation. Online our fb ads also provide a demographic representation of
location on Mro is responding to posts.
ln addltion, we have received a commitment from the city of cle Elum to Lrtilize new
counters that may be acquired through addilional funding support that has been
requesled on their part. This will give us a newbaseline to begin drawing from in
2021.
2500 charaoler linil
Application Questions: Part 5
SlFunding
Does your organization have, or have you applied lor, grant funding from other sources? lf not, rrvtry not? lf yes, please
list the funding you liave for lhe project, including any volunteer and jn-kind sources in euestion 9l project Budget
Overview.
Funding sources and amounts r,ttrich have not yet been secured ra,lll be listed separately, in the field(s) directiy below.
Finally, what changes wculd occur if the proJect couldn't be funded?
Funding for which you have applied but not yet secured
Funding Source Amount
City of Cle Elum $ 10,000.00
Shoemaker Foundation $ 5,000.00
Suncadia Community Fund $ 5,000.00
Funding Shortfalls * 'vlhai chanqes will tle nride rf f ucling frx your reqLre^st is n.jt .rvailalre or recorrrrencleci?
The Cle Elum Downtoun Association is working within 3-S-year strategy for
increasing funding, this past year \ /e met our projected funding goal, an increase
through small grant aunrds and donor support. We will continue to ra,,ork within this
strategic plan, lttrich includes reviewing and updating the strategy, annually. As r,ve
develop greater partnerships within our community, we feel there wiil be opportunily
to seek funding through donor support and sponsorship of events that have
proven success in attendance and recognition.
lncr:mbent within the lt4aster Plan are strategic projects to enhance the dora.ntor,r.tr
area and drawmore tourists into Cle Elum. As our retail businesses growand
become more.surccessful. support for CEDA will also gain popularity with the
potential of increased financial support locally.
The Outreach Committee for the Cle Elum Downtown Association has a specific
goal of addressing firnding and developrng strateqies to nreet our donor and grant
goals. 1-his past year, our association has strategically and sirccessfully increased
funding supporl fronr our communrly partners. As,Jve continue to wrrk closely and
collaboratively wrlh our community, uae feel that this success will continue to grov,r.
2500 c;harat*:r lirrit
Other Funding *
Matching Funds
Percentage
Verification of ln-kind
Contributions
fl*:s y:ll ,;.'l;rrr,-:;ilti| h;:,;(:. i:r n:t,. i! r:.-\r iti-rflrdj tir ltr|at[-r] ffc$lOil rr iL)|h:r]:i'l
f, Ye-c f Nio
2tl5. rr0
li)
Jllisil,ckl,i/rllrririi,iii:!jtnl!'er.,r.ri:il-:ir:,:ti,t,Jr.l:.;sqi,v:,1r1r lrnili{rDi(i(jr::lsFlfilorriltili,\^.
9l Project Budget Overview
Please complete budget for this project/proposal. lf your agency operates independently of this project application it nray
not be necessary to submit the eniire agency budget. You must submit a budget which specifically pertains to the
project/event for which you are requesting funding and adheres to the basic budget format shown below,
The budget ntust include anticipated revenues, ependitures, and any potential profit or loss. For projects/events \,hich
are ongoing for more tlran one (1) year, please also submit actuals from the previous three (3) years of operations
(need not be consecutive) for the project/proposal if applicable.
For anyclaimed in-kind contributions valued at $500 or more and related to marketingiadvertising, you must
submit verifying doeumentation which assures the contribution will be provided. For instance, if you are
clainting in-kind contributions in the form of advertising match, a binding contract itenrilng the matching value and
obltgating each party must be provided.
ATTENTION: ln arr effort to allowan adequale level of flexibility for all applicants, not all fields in the budget portion are
required to be iilled before this form is submitted. Providing all applicable data is your responsibility, failure to do
so will potentially jeopardize your application's chance for review.
vlrtir,;[rq rjr:.:.ntntJlrL]r r/ilcj r ::ssLtr c: li tr: ti'|1til:jLjlri_lr rv ill rr ].;r,:r';,r--"ixi,
CL:DA :01:l Tribr.inefvl.tich.pdf 445|(B
Budget Year
Edit if necessary 2017 2018 201 I
Revenues From Consolidated Lodging Tax Grant
Past Actual 3
$ o.oo
Past Actual 3
$ o.oo
$ o.oo
$ 0.00
$ o.oo
Past Actual 3
$ o.oo
Past Actual 2
$ 16,000.00
Past Actual 2
$ 2400.00
$ 1415.00
$ 95oo.oo
$ o.oo
Past Actual 2
$ o-oo
Past Actual 1
$ 15,000.00
Past Actual 't
$ 3700.00
$ o.oo
$ 9500.00
$ 0.00
$ o.oo
$ o.oo
Past Actual 1
$ 245s.00
Past Actual 1
1,724
2021
Projected
$ 10,000.00
Projected
$ 3500.00
s 1500.00
$ 9500.00
$ 1500.00
$ 2500.00
$ 2500.00
Projected
$ 2500.00
Projected
2,350
LTAC Grant
Funding
All Other Revenues
Account Name
Hanging Baskets
Pioneer Day
B & 0 MainStreet
Christmas in Cle
Elum
Direct Public
Support
Conununity
Donations
$ o.oo $ 0.00
$ o.oo $ o.oo
lnKind Contributions (except volunteerism)
Account Name
lllorth Kittitas County
Tribune
Contributions of Volunteer Time
PastActual 3 Past Actual 2
Number of Hours 1,372
Evidence of Volunteer Fease ndoacl a sirgle file rrrhrch ofie.rs evidence in suplrrrt of the projected voiunteer hclrs.
Contributions* CEDA Volunteer 2020 LT.pdf
Calculated Value of
Projected Volunteer
Time
$ 55,366.00
91.99K8
Revenue Totals
Expenses
Account Name
Organization
Promotion Events
Past Actual 3
$ o.oo
Past Actual 3
$ o.oo
$ 0.00
Past Actual 2
$ 29315.00
Past Actual 2
$ 6847.00
$'18500.00
Past Actual 1
$ 30655.00
Past Actual 1
$ 12250.AA
$ 24500.00
Projected
$ 88866.00
Projected
$ 5000.00
$ 45500.00
Account Name
Design - Art lnstalls
Building and
Businesses
Economic Vitality
Infrastructure
Epenses
Grant Program
Operations - Staff
Past Actual 3
$ 0.00
$ o.oo
$ o.oo
$ 0.00
$ o.oo
$ o.oo
Past Actual 2
$ 10000.00
$ 1000.00
$ o.oo
$ 46300.00
$ 47500.00
$ 3s000.00
Past Actual 2
$ 165147.00
Past Actual 2
$ -135832.00
Past Actual 1
$ 11000.00
$ 1000.00
$ 9500.00
$ 15068.00
$ 33500.00
$ s6500.00
PastActual 1
$ 163318.00
Past Actual 1
$ -132663.00
Projected
$ 1000.00
$ 1200.00
$ 8000.00
$ 15000.00
$ 25000.00
$ 70500.00
Projected
$ 171200.00
Projected
$ -82334.00
Expense Totals
Profit & Loss
Applicant's Title *
Past Actual 3
$ 0.00
Past Actual 3
$ 0.00
Application Certif ication
The applicant here cerlifies and affirms: 1. That it does not now nor will it during the performance of any contract arising
from this application, unlawfully discriminate against any employee, applicant for employment. client, clrstomer, or otlrer
person ufro might benefit from said contract, by reason of age, race, color, ethnicity, sex, religion, military status, serual
orientation,creed.placeofbirth,ordisability; 2 Thatitwll abidebyall relevantlocal,stateancl federal larrsand
regulations and; 3. That it has read the information contained in the lnstructions on pages 1 and 2 and understands and
will comply with all provisions thereof..
Certified by:
tulhe goAurf
Name *Debbie Bogart
Executive Director
ffi t ns P"iti*f,T:i,i''1? l:i?,:?P.O. Box 2508Ctncinnati OH (5e01
CLE ELU!I DOT{I{TOT{N ASSOCIATION
P0 BOX 106
eLE E'LUH ilA t8922-0r0s
In reply nefer tor 0752139618Har. 05, e0l9 LTR 4168C 020-57r60r0 000000 00
000I6512
BODCr SB I
ffi
)334X8
Enployer ID nunberr
Forn 99O requiredr
Dear Taxpayar I
lle r ne responding to your
tax-exeopt status.request dated Feb. 22. A0l9r 6bout your
2A-5716010
Ves
l{e issued you a deternination lctter in June 2015,you as tax-exenpt under Internal Revenue Code (IRC)(03).
recogn I zingSection 501 (cl
lle also shour yourre not a private foundation as defined under IRCSection 509(a) becausa yourpe doscribed l'n rRC Sections 509(a)(l) and170(b) (l) (A) (vt).
Donors can deduct csntributlons they nake to youSectton l70. Yourr€ also qualified to receiv€ taxIegacles, devises, transfersr or gifts under IRCand 2E?2.
as provided in IRCdeductlble bequests rSections 2055 t 2LO6,
In the heading of this Letterr ne indicated whether you nust fila anannual infornation return. If youtre requlred to flle a returnr Vounust flle one of the following by the l5th day gf the Fth tranth afterthe end of your annual accounting period:
- Forn 998 r Return of Organization Exenpt Fron Income Tax- Forn 990E2, Short Farn Retunn of Organ j.zat ion Exernpt Fron Incone
Tax
- Form 990-N, Electronic Notice (e-postcardl for Tax-EraarptOrganizations Not Requirbd to File Forn 99O on Form 990-EZ- Forn 99o-PFr Return of Private Foundation or Section qgqT(a)(l)Trust Treated as Prlvate Foundatlon
Aceordins to IRC Sectlon 60tS(J), tf you donrt file a required annualinformation return or notice for 3 consecutive yearsr wetll revokeyoun tax-exenpt status on the due date of the 5rd requlred return ornotice.
You can get IRS fqrns or publications you need from our website atwril{.irs.gov./forns-pubs or by calltns 800-TAx-FoRH (800-829-i626),
rf you have questionsr Gall 877-829-5500 betreen 6 a.m.3fld 5 p.m.r
0752159618Har. 05' 2019 ITR 4f68C 0
20-37r6010 000000 00
00016513
CLE ELU[I OOWNTO$IN ASSOCIATION
PO BOX 106
cLE ELUit l{A 98922- 0106
local timertine).llondav through Fridav (Alaska and f{anaii follov pacif ic
Thank you for your cooperation,
SincerelV VouFs r
/^7q/A
Te ri tl . Johnson
Operations Hanager r Al,l Ops. 5
I
I
I
I
2019 TRIBUNE Advertising Donations
2019 Cle Elum Downtown Association
TRIBUNE Matching Event Sponsorship
Advertising Dollars as in-kind donation
61112019 - Explore! 2019 Visitor Guide - l12Page
71412019 - Pioneer Days Program lnsert - Full Page
1012412019 - 2x4.75 DisplayAd. SAVE THE DATE: 2019 Christmas in Cte Etum
1012412019 - 5x11.5 DisplayAd - Boo-Elum Halloween event Oct.3i
1112812019 - Holiday Gift Guide Full Page Ad - christmas in cle Elum schedute
121512019 - 5x16.5 Display Ad - 2019 Christmas in Cte Etum
TOTAL 2019 DONATTON $2,455.50
$350.00
$380.00
$8s.50
$517.50
$380.00
$742.50
T$iIHii rtE
P.O. Box 308 - Cle Elum, WA 98922 - www.NKOTribune.com
Preparedby: JanaStoner I office:509-674-2511 | e-mail:jana@nkctribune.com
Cle Elum Downtown Volunteer Hours
Board Meetings (9 members x 4 hrs x 12 meetings)
Committee Meetings: Promotions, Design, Org, Et Vitality: 20 members x 4 hrs month x
12 meetings yearly:
EVENTS
Ploneer Days 25 people 15 hours
BooElum 15 people x 4 hours
Christmas in Cle Elum 21 x 6 hours
Hanging Baskets 3 people x4 hours
Citywide Cleanup 50 people x 4 hours
Board Recruitment and Outreach 3 people x 8 hours
EC Vitality Outreach 3 people x 5 hours
Board Community Outreach Meetings 4 people x 8 hours
Total hr
432
950
375
50
L26
T2
200
24
18
32
2239
o 155,375 7O4
total impressions Link Clicks
Avg Session Duration from 7 /04-7 /07 : 00:OO:40
Website Users framT/04-7/07:181Avg Session Duration from 6/30-7/03:00:02:09
511
Reactions
**Please note on a boosted event was done for this ca r
Facebook 159,O42
total impressions
77s
Link Clicks
183
Reactions
Radio KXLE
3()o Total Spots
Run Date.lO/25-1O/29
Website Users from 1 0/01 -1Q/30: 798
Website Users from 9/01-9/30:147
Avg Session Duration from 1 0/01-10/30: 00:01:37
Avg Session Duration from 9/A1 -9/30:00:04:58
Boo Elum: October l- October 30
Christmas in Cle Elum: November 20- December 7
1o7,354
total impressions
95
Link Clicks Reactions Radio
Website Users from 11/20-12/07: 1,181 Avg Session Duration from 1 1/20-12107:00:0O:58 _
Website Users from 11/02-11/19:2OB Avg Session Duration from 1 "l/20-12/A7:A0:04.43 Run
o KPO
36
Total Spots
Date: 11/27-12/06
christmas in cle Elum Geotargeting: December l- December 9
Facebook l5,6gg
total impressions
Website Users from 12/01 -12/09: 1,"181
Website Users from 1 1 /22-1 "l /30: 208
Avg Session Duration from 1 2/01 -12109: 00:00:51
Avg Session Duration from 1 1/22-"a l/30: 00:01:18
183
Link Clicks
35
Reactionso
'','
2,O15
Users to CleElumDowntown.com
186
Users from Organic Searches
Top C ities Terminology Key
1. Ellensburg
2. Seattle
3. Roslyn
4. Spokane
5. Cle Elum
6. Chicago
7. lrvine
8. San Francisco
9. Spokane Valley
1O. Yakima
-Total lmpressions: The # of times your ad was seen on screen
- Link Clicks: The # of clicks on links within the ad
- Reactions: # of reactions on your ad
- Total Spots for radio: Amount of times your ad was played
- Users to Website: Users who have initiated at least one session on the
website within 2018.
- Users from Organic Searches: Users that come to your site without clicking
a link on another site
- Top Cities: These are the top cities where your users came from to your
site
- Avg, Session Duration: The average length of a session
Exhibit "8"
Guidelines and Requirements for
Expenditure Reimbursements from Lodging Tax
Section 1. Brandins
Contractors who have been approved to utilize grant awards for advertising expenditures must
incorporate Kittitas County and the appropriate City of Cle Elum, Ellensburg, or Roslyn tourism
information as follows:
A. Websites and Social Media Sites must include the County's and appropriate City's tourism
website logo with an operational link to the site(s). The logo must be displayed on the
contractor's home page, it must be sized no smaller than% inch in height, and must be
surrounded by appropriate white space to allow easy recognition and legibility. Contractors
shall not change the logo(s) in color or appearance.
B. Print Advertising and Online Displav Altvertisine of all types ( including but not limited to
newspaper, periodicals, flyers, posters, billboards, direct mail, e-newsletters, third-party
websites, streaming displays, etc.) must include the County's and appropriate City's tourism
website logo. The logo must be sized no smaller than/z inch in height, and must be surrounded
by appropriate white space to allow easy recognition and legibility. Contractors shall not change
the logo(s) in color or appearance.
C. Video Advertisine of all types (including but not limited to television, online, electronic kiosks,
motion billboards, etc.) must include the County's and appropriate City's tourism website logo.
The logo must be sized no smaller than/z inch in height, and must be surrounded by appropriate
white space to allow easy recognition and legibility. Contractors shall not change the logo(s) in
color or appearance.
All logos and website information may be obtained by contacting the Director of Tourism, Kittitas
County Chamber of Commerce.
Sectlon 2. Advertigl,nr Reimbursements
Contractors seeking reimbursement from Lodging Tax Funds for advertising expenditures must adhere
to the following guidelines and requirements for each type of advertising media utilized.
A. Print Advertising:
l. Print advertising placed with any media provider which operates exclusively outside of
Kittitas County may be reimbursed at LOO% of the cost, including any production costs. To
operate exclusively outside of Kittitas County, the provider must not be physically located in
the County and/or not distribute any media within the County.
2. Print advertising placed with any media provider which operates inside Kittitas County may
be reimbursed as follows:
a. For date-specific events, advertising the day of the event and up to 10 days prior to
the event may be reimbursed at LOOTo of the cost, including any production costs.
b. For seasonal or year-round events, or for date-specific events outside of the time-
frame in Section 2 A, (2)(a) above, advertising reimbursement requests must include a
statement from the media provider specifliing the percentage distribution to areas
outside of Kittitas County. Reimbursements will be allowed for the amount distributed
outside of Kittitas County, including any production costs.
B, Television Advertising:
L. Television advertising placed with any media provider outside the Yakima/Kittitas DMA will
be reimbursed at 100% of the cost, including any production cost.
2. Television advertising placed with any media provider inside the Yakima /Kittitas DMA will
be reimbursed as follows:
a. For date-specific events, advertising the day of the event and up to 7 days prior to
the event may be reimbursed at 100% of the cost, including any production costs.
b. For seasonal or year-round events, or for date-specific events outside of the time-
frame in Section 28,2(al above, advertising may be reimbursed at the rate of 7A%ot
the total cost, including any production costs.
C. Online Advertisine:
L. Online advertising and promotion may be reimbursed at 100% of the cost, including any
production cost.
2' Streamed media (radio, television, other) requests for reimbursement must include a
statement from the media provider specifuing the percentage of recipients which are
outside of Kittitas County. Reimbursements will be allowed for the percentage distributed
outside of Kittitas County, including any production costs.
D. Direct Mail:
1. Direct mailadvertising may be reimbursed at 100% of the cost, including any production
cost, for each item mailed or shipped to a destination outside of Kittitas County. In order to
receive reimbursement, a list of the addresses and a signed statement from the contractor
that the list is accurate, or other proof of delivery, must be provided along with other
req uired documentation.
E. FlverslPosters:
t. Flyers or posters which are placed outside of Kittitas County may be reimbursed at 100% of
the cost, including any production cost. ln order to receive reimbursement, a list of the
locations where flyers or posters were posted outside of Kittitas County, a signed statement
from the contractor that the list is accurate and a copy of the poster/flyer must be provided
along with other required documentation.
2' Banners which are placed inside of Kittitas County may be reimbursed at tOO% of the cost,
including any production costs. In order to receive reimbursement, the banner cannot list a
specified date or location. Request can only be made one time.3. Signage (site layout use only) which are placed inside of the venue/facility of the event may
be reimbursed at 700o/o of the cost, including any production costs, ln order to receive
reimbursement, the signage cannot list specified date or location. Request can only be
made one time. (i.e. ADA Parking/Parking, Loading Zone, Evacuation Route, Bathrooms, and
Stage locations)
,F. Radlo Advertisine:
L. Radio advertising placed with any media provider located outside of Kittitas County may be
reimbursed attO0Yo of the cost, including any production cost.
2. Radio advertising placed with any media provider located inside of Kittitas County may be
reimbursed as follows:
a. For date-specific events, advertising the day of the event and up to 7 days prior to
the event may be reimbursed at roo%o of the cost, including any production cost,
b. For seasonal or year-round events, or for date-specific events outside of the time-
frame in Section 2F,2(al above, advertising may be reimbursed atthe rate of 30o/oof
the total cost, including any production costs.
6. Onera.tion &Lmbursement:
L. Operation costs may be reimbursed 100% of the paid invoice cost. tn orderto receive
reimbursement operations invoice must an approved cost from the Consolidated Lodging
Tax committee members list. lnvoice provided must include notation of payment with proof
of payment.
2. Mileage reimbursements that are outside of 50 miles of Kittitas County may be reimbursed
at I0O% of cost. ln order to receive reimbursement, a signed statement from the receiver
along with other required documentation. Mileage reimbursement subject to IRS mileage
reimbursement rates which may change annually.
3. ltems not eligible for reimbursement:
a. Salaries of employees
b. Capitol purchases- any item with 3+ years life and over SS,O00.c. Licenses, permits, insurance, or credit card fees