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HomeMy WebLinkAboutBidders InstructionINSTRUCTIONS TO BIDDERS FOR AGRICULTURAL LEASES Sealed bids will be received at the following location: Bowers Field Airport 3110 Airport Rd., Ste #1 Ellensburg, WA 98926 (509) 933-8219 BIDS WILL BE RECEIVED UNTIL OCTOBER 8th AT 4:00 P.M. Each proposal shall be completely sealed in the envelope provided, addressed to Bowers Field Airport. The name of the project for the bid proposal must be plainly written on the outside of the envelope along with the date of the bid opening and bidder’s name. The bids will be opened on October 8th at 4pm. in the Department of the Airport. No bids will be considered unless it is filed with the County within the time limit for receivi ng bids as stated in the announcement for bids. Each bid shall be in the provided sealed envelope, plainly marked as designated in the announcement. The right is reserved to reject any and all proposals, to accept the proposal de emed best for the County or to advertise for new proposals when in the opinion of the Board of County Commissioners to be in the best interest of the County will be promoted thereby. “One Owner, One Ranch, One Bid”. If multiple families representing one ranch or one owner of multiple ranches place separate bids on a particular tract, their bids may be considered an attempt to manipulate the bidding process and may void all bids for that specific ranch. One bid per ranch owner per tract. Bids will ONLY be accepted for individual Tracts. Kittitas County will not accept one bid amount for all Tracts. A certified check, cashier’s check, cash or bid bond made payable to the Kittitas County Treasurer for an amount equal to $100.00 per tract being bid upon, and shall accom pany each bid as evidence of good faith and as a guarantee that if awarded the contract, the bidder will execute the lease as required. Should the successful bidder fail to enter into the lease within the time stated, DELIVERY OF PROPOSALS: DATE OF BID OPENING: RIGHT TO REJECT BIDS: PROPOSAL GUARANTY: the bid proposal deposit shall be forfeited to Kittitas County. Bid security of all except the next two (2) qualified bidders shall be returned within five (5) days after opening the bids. Bids will be considered irregular if they show any omissions, alterations of form, additions or conditions not called for, or irregularities of any kind. However, the County reserves the right to waive any irregularities and to make the award in the best interest of the County. Prospective bidders are urged to inspect the parcels of interest and review the complete text of the lease agreement prior to bidding. Arrangements for inspection of the airport property must be made with the Bowers Field Airport, 3110 Airport Rd., Ste. #1, Ellensburg WA, 98926, (509) 933- 8219. **THE AIRPORT PROPERTY IS RESTRICTED TO AUTHORIZED PERSONNEL AND VEHICLES ONLY. DO NOT ATTEMPT TO INSPECT THE PROPERTY WITHOUT AUTHORIZATION** The term of the agricultural leases shall be for five (5) years. Early termination may be necessary in the event the airport is rezoned to promote light industrial development in the future. All Tracts: No calving will be allowed on Bowers Field Airport property. The only tract with KRD irrigation is tract 1, all other tracts rely on seasonal stream flows if available. Tract 1: KRD Water: The Lessee shall pay all KRD water assessments for said premises, and agrees that all KRD water that is designated to the airport will stay assigned to the airport. The Lessor will submit bi-yearly billings of the KRD water that will be included with the rent. Tract 2: The asphalt taxiways located in portions of Tract 2 are reserved for use by the American Modeler Association to fly model airplanes. The American Modeler Association will provide in writing to lessee a disclaimer holding lessee harmless from any and all damage or claim to property or personal injury caused by the use of the premises by the American Modeler Association. 500 square feet of the property will contain a CONEX box for Sheriff’s Department use and inspection. Construction of ditches for flood mitigation will begin in 2023 (no later than 2024), this should have minimal impact on grazing. Tract 4: No stock water on Parcel. Tenant will be responsible for providing water. IRREGULAR BIDS: INSPECTION OF PROPERTY: TERM: SPECIAL CONSIDERATIONS: Tract 6: Approximately 42-acre area will be removed from the leasing area in 2023 (no later than 2024) for Flood Management. Fences: The successful bidder shall maintain all boundary fences as described for the various tracts. The lessee shall furnish all labor and materials for the maintenance of the existing fences for the term of the lease. From time to time the military conducts exercises at the Kittitas County Airport. The Lessee will be requested to enter into a sublease agreement to authorize the use of the tracts for military purposes only. Reimbursement for temporary use will be negotiated between the U.S. Government, Kittitas County and the Lessee. The successful bidder must furnish General Liability Insurance for personal injury and property damage per K.C.C. 19.04 as follows: $1,000,000.00 General Liability Insurance Said insurance shall name Kittitas County as an additional insured on the liability insurance policy. The successful bidder shall hold Kittitas County harmless from any and all damage or claim to property or personal injury caused by the successful bidders use of premises. Access to the various tracts shall be at the designated locations only. (See attached Map for Locations) MILITARY EXERCISES: INSURANCE: ACCESS TO AIRPORT PROPERTY: PROPOSAL TO: The Board of County Commissioners Kittitas County Courthouse 205 W. 5th Rm. #108 Ellensburg, WA 98926 HONORABLE CHAIR AND MEMBERS: The undersigned hereby certifies that he/she has examined the location of the Kittitas County Airport tracts and thoroughly understands the proposed lease agreement and propose as follows: To lease the following tracts for the yearly rental per year for a period of five (5) years with the lease to begin on December 1, 2021, and terminate on November 30, 2026, with payments to be made semi-annually: TRACT KRD WATER TOTAL ACRES LEASE BID PER YEAR 1 KRDWater 38 2 No Water 270 3 No Water 92 4 No Water 24 5 & 6 No Water 342 The Lessee shall pay to Kittitas County the Kittitas County Reclamation District Assessment on said leased tracts. The tax and water assessments shall be due and payable at the same time the rental charged herein is due and payable. Bidder hereby certifies that he/she will comply with all assurances and certifications issued by Kittitas County, and conform to all applicable state and federal laws. The Bidder is hereby advised that by signature of this proposal he/she is deemed to have acknowledged all requirements contained herein. _________________________________ BIDDERS NAME – PLEASE PRINT _________________________________ SIGNATURE OF BIDDER _________________________________ ADDRESS _________________________________ CITY, STATE, ZIP _________________________________ TELEPHONE _________________________________ EMAIL ADDRESS OTHER INFORMATION: