HomeMy WebLinkAboutRes-2021-144BOARD OF COUNTY COMMISSIONERS
COUNTY OF KITTITAS
STATE OF WASHINGTON
RESoLUTToN No. 2o2t - tLi Ll
AUTHORIZE CHAIR SIGNATURE ON TITLE VI STANDARD ASSURANCES AND
THE LETTER OF INTENT TO COMPLY WITH THE WASHINGTON STATE
DEPARTMENT OF TRANSPORTATION TITLE VI PLAI\
WHEREAS: On April 20,2021, the Board of County Commissioners approved Resolution
2021-063 for the Non-Discrimination Agreement between Kittitas County
and Federal Highway Administration and the Title VI Annual
Accomplishment Update Report; and
WHEREAS: Kittitas County Public Works was contacted by Washington State Department
of Transportation for additional documentation due to an update in March
2021to the LocalAgency Guidelines Manual;and
WHEREAS: An updated Title VI Standard Assurances Document along with a Letter of
Intent to Comply with The Washington State Department of Transportation
Title VI Plan has been prepared for Chair Signature;
NOW, THEREFORE BE IT RESOLVED The Kittitas County Board of County
Commissioners hereby authorizes Chair Signature on the Title VI Standard
Assurances Document along with a Letter of Intent to Comply with The
Washington State Department of Transportation Title VI Plan.
DATED on this 7th day of September 2021, at Ellensburg, Washington.
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,t Cterkof the Board- Julie Kjorsvik
BOARD OF COLINTY
COMMISSIONERS
KITTITAS CO
WA GTON
Chairman
Vice-Chairman
n Deputy Clerk of the Board- Mandy Buchholz
^-,W ffillilifl,:Ti *tfanspo,tation Appendix 28.92
Letter of lntent to Comply with WSDOT Title Vl Plan
ln lieu of adopting a Title Vl Plan, the (Kittitas e*unty) agrees to comply with the
WSDOT Title Vl Plan.
The (Kittitas County) assures that no person shall on the grounds of race, color,
or national origin, as provided by Title Vl of the Civil Rights Act of 1964, and the
Civil Rights Restoration Act of 1987 (P.1. 100.259) be excluded from participation
in, be denied the benefits of, or be otherwise subjected to discrimination under
any program or activity. The (Kittit*s e*unty) further assures every effort will be
made to ensure nondiscrimination in all of its programs and activities, whether
those programs and activities are federally funded or not.
The Civil Rights Restoration Act of 1987, broadened the scope of Title Vl
coverage by expanding the definition of terms "programs or activities" to include
all programs or activities of federal aid recipients, sub-recipients, and
contractors/consultants, whether such programs and activities are federally
assisted or not (Public Law 100259 [5.557] March 22,1988).
ln the event the (Kittitas County) distributes federal aid funds to a sub-recipient,
the (Kittitas Oounty) of will include Title Vl language in all written agreements and
will monitor for compliance.
The (Kittitas e*unty) is responsible for initiating and monitoring Title Vl activities,
collecting data, preparing reports (including Appendix 28.93) and other
responsibilities as required by 23 Code of Federal Regulation(CFR) 200 and 49
Code of Federal lation, WS Title Vl Plan, and the WSDOT LocalArea
Guidelines manual
bell.,Cl6yrt&ro o:,ry
Title Date Executed
Required Attachment: signed, unaltered USDOTl 050.2a, Standard Title Vl
Assurances
DOT Form App. 28.92
Revised 03/2020
The United States Department of Transportation (USDOT) Standard Title Vl/Non-Discrimination
Assurances
DOT Order No. 1050.2A
The Kittitas County (herein referred to as the "Recipient"), HEREBY AGREES THAT, as a condition to
receiving any Federal financial assistance from the U.S. Department of Transportation (DOT), through
Washington State Department of Transportation (WSDOT), is subject to and will comply with the
following:
Statutorv/Reeu latorv Authorities
Title Vl of the Civil Rights Act of 1964 (42 U.S.C. 5 2000d et seq., 78 stat. 252), (prohibits
discrimination on the basis of race, color, national origin);
49 C.F,R. Part2I (entitled Non-discrimination ln Federally-Assisted Programs Of The Department
Of Transportation-Effectuation Of Title Vl Of The Civil Rights Act Of L9641;
28 C.F.R. section 50.3 (U.S. Department of Justice Guidelines for Enforcement of Title Vl of the
civil Rights Act of l96al;
The preceding statutory and regulatory cites hereinafter are referred to as the "Acts" and "Regulations,"
respectively.
General Assurances
ln accordance with the Acts, the Regulations, and other pertinent directives, circulars, policy,
memoranda , andf or guidance, the Recipient hereby gives assurance that it will promptly take any
measures necessary to ensure that:
"No person in the lJnited States shall, on the grounds of roce, color, or notionol origin, be
excluded from porticipation in, be denied the benefits of, or be otherwise subjected to
discrimination under qny progrdm or octivity, "for which the Recipient receives Federol
finonciol assistance from DOT, including the Woshington State Department of
Tronsportation.
The Civil Rights Restoration Act of 1987 clarified the original intent of Congress, with respect to Title Vl
and other Non-discrimination requirements (The Age Discrimination Act of 1975, and Section 504 of the
Rehabilitation Act of L9731, by restoring the broad, institutional-wide scope and coverage of these non-
discrimination statutes and requirements to include all programs and activities of the Recipient, so long
as any portion of the program is Federally assisted.
Specific Assurances
More specifically, and without limiting the above general Assurance, the Recipient agrees with and gives
the following Assurances with respect to its Federally assisted program:
1. The Recipient agrees that each "activity," "facility," or "program," as defined in 55 21.23(b) and
21,.23(e) of 49 C.F.R. 5 21 will be (with regard to an "activity") facilitated, or will be (with regard
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to a "facility") operated, or will be (with regard to a "program") conducted in compliance with all
requirements imposed by, or pursuant to the Acts and the Regulations.
2. The Recipient will insert the following notification in all solicitations for bids, Requests For
Proposals for work, or material subject to the Acts and the Regulations made in connection with
all Federal-Aid Highway Programs and, in adapted form, in all proposals for negotiated
agreements regardless of funding source:
"The Kittitas County, in accordance with the provisions of Title Vl of the Civil
Rights Act of 1964 (78 Stat. 252, 42 U.S.C. 55 2000d to 2000d-4) and the
Regulations, hereby notifies all bidders that it will affirmatively ensure that any
contract entered into pursuant to this advertisement, disadvantaged business
enterprises will be afforded full and fair opportunity to submit bids in response
to this invitation and will not be discriminated against on the grounds of race,
color, or national origin in consideration for an award."
3. The Recipient will insert the clauses of Appendix A and E of this Assurance in every contract or
agreement subject to the Acts and the Regulations.
4. The Recipient will insert the clauses of Appendix B of this Assurance, as a covenant running with
the land, in any deed from the United States effecting or recording a transfer of real property,
structures, use, or improvements thereon or interest therein to a Recipient.
5. That where the Recipient receives Federal financial assistance to construct a facility, or part of a
facility, the Assurance will extend to the entire facility and facilities operated in connection
therewith.
6. That where the Recipient receives Federal financial assistance in the form, or for the acquisition
of real property or an interest in real property, the Assurance will extend to rights to space on,
over, or under such property.
7. That the Recipient will include the clauses set forth in Appendix C and Appendix D of this
Assurance, as a covenant running with the land, in any future deeds, leases, licenses, permits, or
similar instruments entered into by the Recipient with other parties:
a. for the subsequent transfer of real property acquired or improved under the applicable
activity, project, or program; and
b. for the construction or use of, or access to, space on, over, or under real property acquired
or improved under the applicable activity, project, or program.
8. That this Assurance obligates the Recipient for the period during which Federal financial
assistance is extended to the program, except where the Federal financial assistance is to
provide, or is in the form of, personal property, or real property, or interest therein, or
structures or improvements thereon, in which case the Assurance obligates the Recipient, or
any transferee for the longer of the following periods:
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a. the period during which the property is used for a purpose for which the Federal financial
assistance is extended, or for another purpose involving the provision of similar services or
benefits; or
b. the period during which the Recipient retains ownership or possession of the property.
9. The Recipient will provide for such methods of administration for the program as are found by
the Secretary of Transportation or the official to whom he/she delegates specific authority to
give reasonable guarantee that it, other recipients, sub-recipients, sub-grantees, contractors,
subcontractors, consultants, transferees, successors in interest, and other participants of
Federal financial assistance under such program will comply with all requirements imposed or
pursuant to the Acts, the Regulations, and this Assurance.
10. The Recipient agrees that the United States has a right to seek judicial enforcement with regard
to any matter arising under the Acts, the Regulations, and this Assurance.
By signing this ASSURANCE, Kittitas County also agrees to comply (and require any sub-recipients, sub-
grantees, contractors, successors, transferees, and/or assignees to comply) with all applicable provisions
governing the Kittitas County access to records, accounts, documents, information, facilities, and staff.
You also recognize that you must comply with any program or compliance reviews, and/or complaint
investigations conducted by the Kittitas County. You must keep records, reports, and submit the
material for review upon request to Kittitas County, or its designee in a timely, complete, and accurate
way. Additionally, you must comply with all other reporting, data collection, and evaluation
requirements, as prescribed by law or detailed in program guidance.
Kittitas County gives this ASSURANCE in consideration of and for obtaining any Federal grants, loans,
contracts, agreements, property, and/or discounts, or other Federal-aid and Federal financial assistance
extended after the date hereof to the recipients by the U.S. Department of Transportation under the
Federal Highway Administration. This ASSURANCE is binding on Washington State Department of
Transportation, other recipients, sub-recipients, sub-grantees, contractors, subcontractors and their
subcontractors', transferees, successors in interest, and any other participants in the Federal-Aid
Highway Program. The person(s) signing below is authorized to sign this ASSURANCE on behalf of the
Recipient.
Kittitas County
(Name of
official)
DATED
(
by
oI
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APPENDIX A
During the performance of this contract, the contractor, for itself, its assignees, and successors in
interest (hereinafter referred to as the "contractor") agrees as follows:
L. Compliance with Regulations: The contractor (hereinafter includes consultants) will comply
with the Acts and the Regulations relative to Non-discrimination in Federally-assisted programs
of the U.S. Department of Transportation, Washington State Department of Transportation, as
they may be amended from time to time, which are herein incorporated by reference and made
a part of this contract.
2. Non-discrimination:The contractor, with regard to the work performed by it during the
contract, will not discriminate on the grounds of race, color, or national origin in the selection
and retention of subcontractors, including procurements of materials and leases of equipment.
The contractor will not participate directly or indirectly in the discrimination prohibited by the
Acts and the Regulations, including employment practices when the contract covers any activity,
project, or program set forth in Appendix B of 49 CFR Part 21.
3. Solicitations for Subcontracts, Including Procurements of Materials and Equipment: ln all
solicitations, either by competitive bidding, or negotiation made by the contractor for work to
be performed under a subcontract, including procurements of materials, or leases of
equipment, each potential subcontractor or supplier will be notified by the contractor of the
contractor's obligations under this contract and the Acts and the Regulations relative to Non-
discrimination on the grounds of race, color, or national origin.
4. lnformation and Reports: The contractor will provide all information and reports required by
the Acts, the Regulations, and directives issued pursuant thereto and will permit access to its
books, records, accounts, other sources of information, and its facilities as may be determined
by the Recipient or the Washington State Department of Transportation to be pertinent to
ascertain compliance with such Acts, Regulations, and instructions. Where any information
required of a contractor is in the exclusive possession of another who fails or refuses to furnish
the information, the contractor will so certify to the Recipient or the Washington State
Department of Transportation, as appropriate, and will set forth what efforts it has made to
obtain the information.
5. Sanctions for Noncompliance: ln the event of a contractor's noncompliance with the Non-
discrimination provisions of this contract, the Recipient will impose such contract sanctions as it
or the Washington State Department of Transportation may determine to be appropriate,
including, but not limited to:
a. withholding payments to the contractor under the contract until the contractor complies;
and/or
b. cancelling, terminating, or suspending a contract, in whole or in part.
6. lncorporation of Provisions: The contractor will include the provisions of paragraphs one
through six in every subcontract, including procurements of materials and leases of equipment,
A
unless exempt by the Acts, the Regulations and directives issued pursuant thereto. The
contractor will take action with respect to any subcontract or procurement as the Recipient or
the Washington State Department of Transportation may direct as a means of enforcing such
provisions including sanctions for noncompliance. Provided, that if the contractor becomes
involved in, or is threatened with litigation by a subcontractor, or supplier because of such
direction, the contractor may request the Recipient to enter into any litigation to protect the
interests of the Recipient. ln addition, the contractor may request the United States to enter
into the litigation to protect the interests of the United States.
A
APPENDIX B
CLAUSES FOR DEEDS TRANSFERRING UNITED STATES PROPERW
The following clauses will be included in deeds effecting or recording the transfer of real property,
structures, or improvements thereon, or granting interest therein from the United States pursuant to
the provisions of Assurance 4:
NOW, THEREFORE, the U.S. Department of Transportation as authorized by law and upon the condition
that the Kittitas County will accept title to the lands and maintain the project constructed thereon in
accordance with Title 23, United States Code, the Regulations for the Administration of Washington
State Department of Transportation, and the policies and procedures prescribed by the Federal Highway
Administration of the U.S. Department of Transportation in accordance and in compliance with all
requirements imposed by Title 49, Code of Federal Regulations, U.S. Department of Transportation,
Subtitle A, Office of the Secretary, Part2t, Non-discrimination in Federally-assisted programs of the U.S
Department of Transportation pertaining to and effectuating the provisions of Title Vl of the Civil Rights
Act of 1964 (78 Stat. 252; 42 U.S.C. S 2000d to 2000d-4), does hereby remise, release, quitclaim and
convey unto the Kittitas County all the right, title and interest of the U.S. Department of Transportation
in and to said lands described in Exhibit A attached hereto and made a part hereof.
(HABENDUM CLAUSE)
TO HAVE AND TO HOLD said lands and interests therein unto Kittitas County and its successors forever,
subject, however, to the covenants, conditions, restrictions and reservations herein contained as
follows, which will remain in effect for the period during which the real property or structures are used
for a purpose for which Federal financial assistance is extended or for another purpose involving the
provision of similar services or benefits and will be binding on the Kittitas County, its successors and
assigns.
The Kittitas County, in consideration of the conveyance of said lands and interests in lands, does hereby
covenant and agree as a covenant running with the land for itself, its successors and assigns, that (1) no
person will on the grounds of race, color, or national origin, be excluded from participation in, be denied
the benefits of, or be otherwise subjected to discrimination with regard to any facility located wholly or
in part on, over, or under such lands hereby conveyed [,] [and]* (2) that the Kittitas County will use the
lands and interests in lands and interests in lands so conveyed, in compliance with all requirements
imposed by or pursuant to Title 49, Code of Federal Regulations, U.S. Department of Transportation,
Subtitle A, Office of the Secretary, Part2t, Non-discrimination in Federally-assisted programs of the U.S.
Department of Transportation, Effectuation of Title Vl of the Civil Rights Act of L964, and as said
Regulations and Acts may be amended [, and (3) that in the event of breach of any of the above-
mentioned non-discrimination conditions, the Department will have a right to enter or re-enter said
lands and facilities on said land, and that above described land and facilities will thereon revert to and
vest in and become the absolute property of the U.S. Department of Transportation and its assigns as
such interest existed prior to this instructionl.*
(*Reverter clause and related language to be used only when it is determined that such a clause is
necessary in order to make clear the purpose of Title Vl.)
B
APPENDIX C
CLAUSES FOR TRANSFER OF REAL PROPERTY ACQUIRED OR IMPROVED UNDER THE ACTIVITY,
FAC|L|TY, OR PROGRAM
The following clauses will be included in deeds, licenses, leases, permits, or similar instruments entered
into by the Kittitas County pursuant to the provisions of Assurance 7(a):
A. The (grantee, lessee, permittee, etc. as appropriate)for himself/herself, his/her heirs, personal
representatives, successors in interest, and assigns, as a part of the consideration hereof, does
hereby covenant and agree [in the case of deeds and leases add "as a covenant running with the
land"l that:
t. ln the event facilities are constructed, maintained, or otherwise operated on the property
described in this (deed, license, lease, permit, etc.) for a purpose for which a U.S. Department of
Transportation activity, facility, or program is extended or for another purpose involving the
provision of similar services or benefits, the (grantee, licensee, lessee, permittee, etc.) will
maintain and operate such facilities and services in compliance with all requirements imposed
by the Acts and Regulations (as may be amended) such that no person on the grounds of race,
color, or national origin, will be excluded from participation in, denied the benefits of, or be
otherwise subjected to discrimination in the use of said facilities.
B. With respect to licenses, leases, permits, etc., in the event of breach of any of the above Non-
discrimination covenants, Kittitas County will have the right to terminate the (lease, license, permit,
etc.) and to enter, re-enter, and repossess said lands and facilities thereon, and hold the same as if
the (lease, license, permit, etc.) had never been made or issued.*
C. With respect to a deed, in the event of breach of any of the above Non-discrimination covenants,
the Kittitas County will have the right to enter or re-enter the lands and facilities thereon, and the
above described lands and facilities will there upon revert to and vest in and become the absolute
property of the Kittitas County and its assigns.*
(*Reverter clause and related language to be used only when it is determined that such a clause is
necessary to make clear the purpose of Title Vl.)
c
APPENDIX D
CTAUSES FOR CONSTRUCTION/USE/ACCESS TO REAL PROPERW ACQUIRED UNDER THE ACTIVITY,
FACILITY OR PROGRAM
The following clauses will be included in deeds, licenses, permits, or similar instruments/agreements
entered into by Kittitas County pursuant to the provisions of Assurance 7(b):
A. The (grantee, licensee, permittee, etc., as appropriate)for himself/herself, his/her heirs, personal
representatives, successors in interest, and assigns, as a part of the consideration hereof, does
hereby covenant and agree (in the case of deeds and leases add, "as a covenant running with the
land") that (1) no person on the ground of race, color, or national origin, will be excluded from
participation in, denied the benefits of, or be otherwise subjected to discrimination in the use of
said facilities, (2) that in the construction of any improvements on, over, or under such land, and the
furnishing of services thereon, no person on the ground of race, color, or national origin, will be
excluded from participation in, denied the benefits of, or otherwise be subjected to discrimination,
(3) that the (grantee, licensee, lessee, permittee, etc.) will use the premises in compliance with all
other requirements imposed by or pursuant to the Acts and Regulations, as amended, set forth in
this Assurance.
B. With respect to (licenses, leases, permits, etc.), in the event of breach of any of the above Non-
discrimination covenants, Kittitas County will have the right to terminate the (license, permit, etc,,
as appropriate) and to enter or re-enter and repossess said land and the facilities thereon, and hold
the same as if said (license, permit, etc., as appropriate) had never been made or issued.*
C. With respect to deeds, in the event of breach of any of the above Non-discrimination covenants,
Kittitas County will there upon revert to and vest in and become the absolute property of Kittitas
County and its assigns.*
(*Reverter clause and related language to be used only when it is determined that such a clause is
necessary to make clear the purpose of Title Vl.)
D
APPENDIX E
During the performance of this contract, the contractor, for itself, its assignees, and successors in
interest (hereinafter referred to as the "contractor") agrees to comply with the following non-
discrimination statutes and authorities; including but not limited to:
Pertinent Non-Discri mination Authorities
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Title Vl of the Civil Rights Act of 1964 (42 U.S.C. 5 2000d et seq., 78 stat. 252), (prohibits
discrimination on the basis of race, color, national origin); and 49 CFR Part 21.
The Uniform Relocation Assistance and Real Property Acquisition Policies Act of L970, (42U.5.C.
5 4601), (prohibits unfair treatment of persons displaced or whose property has been acquired
because of Federal or Federal-aid programs and projects);
Federal-Aid Highway Act of 1973, (23 U.S.C. 5 324 et seq,), (prohibits discrimination on the basis
of sex);
Section 504 of the Rehabilitation Act of L973, (29 U.S.C. $ 794 et seq.), as amended, (prohibits
discrimination on the basis of disability); and 49 CFR Part 27;
The Age Discrimination Act of L975, as amended, (42 U.S.C. 5 6101 et seq.), (prohibits
discrimination on the basis of age);
Airport and Airway lmprovement Act of 1982, (49 USC 5 471, Section 47123), as amended,
(prohibits discrimination based on race, creed, color, national origin, or sex);
The Civil Rights Restoration Act of 1987, (PL 100-209), (Broadened the scope, coverage and
applicability of Title Vl of the Civil Rights Act of 1964, The Age Discrimination Act of L975 and
Section 504 of the Rehabilitation Act of 1973, by expanding the definition of the terms
"programs or activities" to include all of the programs or activities of the Federal-aid recipients,
sub-recipients and contractors, whether such programs or activities are Federally funded or
not);
Titles ll and lll of the Americans with Disabilities Act, which prohibit discrimination on the basis
of disability in the operation of public entities, public and private transportation systems, places
of public accommodation, and certain testing entities (42 U.S.C. 55 12131-12189) as
implemented by Department of Transportation regulations at 49 C.F.R. parts 37 and 38;
The FederalAviation Administration's Non-discrimination statute (49 U.S.C. I471231(prohibits
discrimination on the basis of race, color, national origin, and sex);
Executive Order L2898, Federal Actions to Address Environmental Justice in Minority
Populations and Low-lncome Populations, which ensures Non-discrimination against minority
populations by discouraging programs, policies, and activities with disproportionately high and
adverse human health or environmental effects on minority and low-income populations;
Executive Order I3L66,lmproving Access to Services for Persons with Limited English
Proficiency, and resulting agency guidance, national origin discrimination includes discrimination
because of Limited English proficiency (LEP). To ensure compliance with Title Vl, you must take
reasonable steps to ensure that LEP persons have meaningful access to your programs (70 Fed.
Reg. at 74087 to741O0l;
Title lX of the Education Amendments of L972, as amended, which prohibits you from
discriminating because of sex in education programs or activities (20 U.S.C. 1681 et seq).
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