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HomeMy WebLinkAbout2021-08-09-minutes-public-works-study-sessionKITTITAS COUNTY COMMISSIONERS Public Works Study Session Regular Meeting Monday August 9, 2021 -1:30 PM Commissioners' Auditorium and Webex 205 West 5th Room 108 - Ellensburg 1. Call to Order 2. Washington State Department of Transportation Sparks Road Agreement 3. Washington State Parks Potential Land Swap with Kittitas County 4. Road Maintenance Mechanic S. Public Works Water Resources Program Technician 1 Position 6. Flood Control Zone District Advisory Committee Recommended 2022 Budget 7. Other business 8. Adjourn Created on 8/6/2021 8:20:19 AM KITTITAS COUNTY PUBLIC WORKS STUDY SESSION MINUTES In -Person and Webex Regular Meeting MONDAY 1:30 PM August 9, 2021 Board members present: Chairman Brett Wachsmith, Vice -Chairman Laura Osiadacz, and Commissioner Cory Wright. Others In -Person: Mark Cook, Rebecca Cruse, Arden Thomas, Public Works; Dan Carlson, Mike Flory, Toni Berkshire, Community Development Services; Scott Nicolai, Flood Control Zone District Advisory Committee Member Others Virtual: Jessica Miller, Community Development Services; Neil Caulkins, Prosecuting Attorney's Office;(3) Members of the Public. At 1:30 pm Chairman Brett Wachsmith opened the Public Works Study Session. WASHINGTON STATE DEPARTMENT OF TRANSPORTATION SPARKS ROAD AGREEMENT Mark Cook updated the Board of County Commissioners on the status of the I-90 expansion project. Mark Cook stated that Public Works needs to make a few revisions on the Quit Claim Deed that was drafted previously by staff. Mark Cook added that the revised deed will be presented at the next agenda session for BOCC consideration. WASHINGTON STATE PARKS POTENTIAL LAND SWAP WITH KITTITAS COUNTY Mark Cook stated that Event Center Director Kady Porterfield has interest in a parcel that is continuous with the Event Center Master Plan, and currently owned by Washington State Parks. Mark Cook commented that staff is asking for BOCC direction on.moving forward with Washington State Parks on a Land Swap for the work performed by Public Works on the Ginkgo State Park parking area improvements. Discussion was held. Staff was directed to prepare a list of qualifications for a Professional Appraiser establishing the property value followed by negotiation. ROAD MAINTENANCE MECHANIC Mark Cook stated that Public Works is requesting the addition of a Maintenance Mechanic Position for the Upper County Shop in the 2022 Budget. Mark Cook added that Public Works anticipates staffing the Upper County Shop and utilizing the facilities, including a conference room and the relocation of the Public Works Finance Manager. Staff was directed to include the Mechanic Position in the 2022 budget. 2021-08-09 Minutes PUBLIC WORKS WATER RESOURCES PROGRAM TECHNICIAN 1 POSITION Mark Cook presented on the value of the Water Resource Program, and increased staffing needs at this time. Mark Cook stated that Water Resource Program Manager, Arden Thomas, requires the support of a Water Resource Technician and is requesting the BOCC to consider the position for 2022 Budget. Commissioner Laura Osiadacz asked how this position would be funded. Mark Cook explained that the position would be fully funded by the Flood Control Zone District, and projections show the budget can support this. The Board concurs that the position will support rate payers in the county and directed staff include the addition in 2022 budget. FLOOD CONTROL ZONE DISTRICT ADVISORY COMMITTEE RECOMMENDED 2022 BUDGET Mark Cook gave background on communications with current landowners adjacent to the Lick Creek Culvert Replacement Project. Mark Cook stated that landowners in the area had expressed interest in improving or replacing private bridges and culverts along the creek. Mark Cook continued explaining that the Flood Control Zone District Advisory Committee doesn't agree that these projects are beneficial to rate payers in the district. Mark Cook added that he is looking for alternative funding sources for these projects, with the Road Fund being a possibility. Mark Cook stated that without the Flood Control Zone District Advisory Committees current support staff is looking for direction in facilitating this project. Discussion was held. Staff was directed to proceed with provided legal advice. Scott Nicolai, a member of the Flood Control Zone District Advisory Committee presented his career background, and he acknowledges the FCZD advisory boards disagreement. Scott Nicolai requested the Board of County Commissioners for prompt communication on issues in the future. OTHER BUSINESS- 2021 MOTOR VEHICLE TAX Mark Cook informed the Board that Washington State Motor Vehicle Tax has declined in the past year and the revenue loss has resulted in only 84% of the budgeted funds collected. Mark Cook added that this decline is anticipated to affect the Kittitas County Road Fund in the future. Meeting adjourned at 2:12 pm. 2021-08-09 Minutes J alt� Rebecca Cruse, Administrative Assistant 2021-08-09 Minutes KITTITAS COUNTY COMISSIONERS KITTITAS COUNTY, WASHINGTON Brett Wachsmith, Chairman KITTITAS COUNTY DEPARTMENT OF PUBLIC WORKS PUBLIC WORKS — BOARD OF COUNTY COMMISSIONERS STUDY SESSION STAFF REPORT STUDY SESSION DATE: August 9, 2021 TOPIC: Washington State Department of Transportation Sparks Road Agreement ACTION REQUESTED: Direct Staff Provide a Final Deed for Board Signature LEAD STAFF: Mark R. Cook and Justin Turnbull. RECOMMENDATION: Direct staff submit a final deed for Sparks Road property going to Washington State Department of Transportation (WSDOT) pursuant to Resolution 2020-126. BRIEFING SUMMARY: • The Board of County Commissioners (BoCC) signed an agreement with WSDOT providing necessary Sparks Road right of way supporting I-90 construction. • WSDOT has yet to produce a final deed for BoCC action. • Staff will provide the final deed for BoCC action upon receipt. BACKGROUND: In 2020 (Resolution 2020-126 attached as EXHIBIT 1) the BoCC authorized conveyance of Sparks Road right way supporting I-90 construction. The final deed conveying the property to WSDOT was never provided to staff for BoCC action. DISCUSSION: Recently, staff reached out to WSDOT and began discussions finalizing the required property transfer. Once the deed is received and vetted by County Surveyor Turnbull, Public Works will bring the deed to the BoCC at a regularly schedule Board meeting for action on the consent agenda. FISCAL IMPACTS: None. ATTACHMENTS: Exhibit 1: Resolution 2020-126 Page 1 of 2 Public Works "Work Session Staff Report", 2021 EXHIBIT 1: RESOLUTION 2020-126 Page 2 of 2 Public Works "Work Session Staff Report", 2021 BOARD OF COUNTY COMMISSIONERS COUNTY OF KITTITAS STATE OF WASHINGTON RESOLUTION NO. 2020 - AUTHORIZE THE CHAIR'S SIGNATURE ON AMENDMENT NO. I TO WASHINGTON STATE DEPARTMENT OF TRANSPORTATION AGREEMENT GM 752 WHEREAS: The Kittitas County Board of County Commissioners entered into a general agreement with the Washington State Department of Transportation (WSDOT) supporting Interstate 90 (I-90) construction with agreement GM 752; and WHEREAS: WSDOT is embarking on another phase of I-90 construction impacting existing westbound lanes and a portion of Sparks Road; and WHEREAS: Both parties to the agreement concur that actions contemplated in Amendment No. I to GM 752 are in each other's interest and the interest of the motoring public; NOW, THEREFORE BE IT RESOLVED that the Board of County Commissioners, in the best interest of the public, does hereby authorize the Chair's signature on Amendment No. I to WSDOT agreement GM 752. DATED this 22nd day of June 2020, at Ellensburg, Washington. 5515511111 i1I11J111! �i I moo- co,best;. T/ras co�C' IlIg1111f1 f111555j55 ❑ Clem of the Board- Julie Kjorsvik ,,/Deputy Clerk of the Board- Mandy Buchholz BOARD OF COUNTY COMMISSIONERS KITTITAS COUNTY, WASHINGTON ABSENT Cory Wright, Commissioner GM 752 Amendment No. 1 WASHINGTON STATE DEPARTMENT OF TRANSPORTATION AND KITTITAS COUNTY Interstate 90 and Sparks Road This Amendment No. 1 to Agreement GM 752 is made and entered into between the Washington State Department of Transportation, hereinafter the "STATE," and Kittitas County, hereinafter the "COUNTY'; together the "Parties". WHEREAS, the Parties entered into Agreement GM 752 on May 23, 1973, which contained certain terms and conditions related to the construction of Interstate 90 and to certain intersecting County roads and frontage roads; and WHEREAS, the Agreement obligated the State to convey certain lands in fee simple interest to the County, one segment of which was that portion of what is now known as West Sparks Road in the vicinity of and passing under Interstate 90. This was done by Quit Claim Deed recorded under Auditor's File No. 430495; and WHEREAS, the Agreement obligated the State to convey an easement to the County for the portion of what is now known as West Sparks Road that passes under the westbound lanes of Interstate 90. This conveyance never took place; and WHEREAS, the State now requires ownership of a portion of West Sparks Road that was conveyed to the County by the Quit Claim Deed cited above for its current project involving the realignment of the westbound lanes of Interstate 90; and WHEREAS, the State will eventually abandon or surplus the existing westbound lanes of Interstate 90 after construction of the new westbound lanes is complete, and WHEREAS, the State must convey an easement to the County prior to the abandonment of the former westbound lanes of Interstate 90 so that West Sparks Road can remain intact, and 1 WHEREAS, it is in the interests of the Parties and the motoring public that the terms and conditions of GM 752 and this Amendment are fulfilled; NOW, THEREFORE, for and in consideration of the exchange of real property interests, the terms, conditions, covenants and performances contained herein, together with the atkachad Exhibits which are incorporated and made a part hereof, IT IS MUTUALLY AGREED AS FOLLOWS: 1. After the construction of the new westbound lanes of Interstate 90 and prior to the State abandoning and/or surplusing the former westbound lanes of Interstate 90, the State will convey an easement to the County for that portion of West Sparks Road that crosses under the westbound lanes of Interstate 90 that are to be abandoned/surplused by the State as shown in green on Exhibit A, attached hereto and by this reference incorporated herein. 2. The County will convey back to the State a portion of West Sparks Road as shown in red on Exhibit A prior to December 31, 2020 by Quit Claim Deed. The State shall provide to the County the deed and legal description of the portion of West Sparks Road to be conveyed. All other terms and conditions of the original Agreement shall remain in full force and effect except as modified by this Agreement Amendment No. 1. IN WITNESS WHEREOF, the Parties hereto have executed this Agreement Amendment No. 1 as of the Party's date signed last, below. KITTITAS COUNTY 2 WASHINGTON STATE DEPARTMENT OF TRANSPORTATION By: z: orce Todd Trepam , P.E. SCR Regional Administrator Date: Lzi Def LA Dated this day of, 20ft k'r APPROVED AS TO FORM: // ay:/4e:' Kr 14 1 t a?w 3[�� Coun rosecutor Date: s aq exam onrr 4v rsea. f A raRpg rE ayes t p ra7Rp,s o r � 7 a y I Iap6St x �[ s aq exam onrr 4v rsea. f A raRpg rE ayes t 7 a G*40 a� . X 2 W D cl Ln N D 3 m a CL 3 ey F+ KITTITAS COUNTY DEPARTMENT OF PUBLIC WORKS PUBLIC WORKS — BOARD OF COUNTY COMMISSIONERS STUDY SESSION STAFF REPORT STUDY SESSION DATE: August 9, 2021 TOPIC;: Washington State Parks Potential Land Swap with Kittitas County ACTION REQUESTED: Direct Staff Prepare a Statement of Qualifications for Required Appraisal Services LEAD STAFF: Mark R. Cook and Kady Porterfield RECOMMENDATION: Direct staff prepare a Statement of Qualifications (SOQ) for real estate appraisal services. BRIEFING SUMMARY: • WA State Parks (WASP) management have signaled a willingness to consider swapping some surplus land to the County (Rodeo Board request) for desired parking lot improvements at Ginkgo State Park. • Public Works (PW) has completed a parking lot design for State Parks at Ginkgo. • WASP requires professional appraisal services prior to engaging in property exchange activities. • PW has obtained a preferred Scope of Work from WASP and can prepare an SOQ at Board direction. BACKGROUND: The Rodeo Board desires acquiring two tax parcels from WASP (KC Tax parcels 804134 and 814134). Recently, PW completed parking lot design improvements at Ginkgo State Park at the request of the Department. PW proposes acquiring the desired land from WASP in exchange for constructing Ginkgo Parking lot improvements. WASP management is signaling an interest in pursuing the project. DISCUSSION: WASP requires an appraisal from qualified firms as the staring action towards any potential land deal with the County. PW has obtained a draft Scope of Work from WASP forming the basis of SOQ solicitation. While PW can develop the SOQ, manage the appraisal and parking lot improvement project, the General Fund is required to make the Road Fund "whole" at the conclusion of the effort. FISCAL IMPACTS: Recent experience with land appraisals suggests a planning level cost estimate of $50,000. Parking lot improvement design and construction services are currently estimated in the $200,000 range. Page 1 of 4 Public Works "Work Session Staff Report", 202I ATTACHMENTS: Exhibit 1: WASP Scope of Work Exhibit 2: Parcel data Page 2 of 4 Public Works "Work Session Staff Report", 2021 EXHIBIT 1: WASP SCOPE OF WORK .- APPRAISAL SERVICES Page 3 of 4 Public Works "Work Session Staff Report", 2021 APPRAISAL SCOPE OF WORK STATE PARK PROPERTY XXXX XX; 2021 AGENCY DUTIES The Washington State Parks and Recreation Commission (Commission) will compensate the Appraiser (Contractor) for services provided in accordance with the terms and conditions detailed in this scope, and, at Commission's option, subject to review and approval by a state - certified appraiser. This appraisal report will be reviewed by an independent review appraiser. The Contractor is required to respond to the review appraiser's inquiries and questions, and provide clarifications and corrections as necessary to enhance the credibility of the Appraisal Report. Commission will compensate and reimburse the Contractor after the Appraisal Report has been reviewed and approved by a state -certified review appraiser. Any additional services to be provided by the Contractor shall be subject to prior written agreement between the Commission and the Contractor specifying the additional scope of work and compensation. The Commission has identified the following representative responsible for providing information to the Contractor and monitoring the performance of the Contract: Tanya Moore, Property & Acquisition Specialist Washington State Parks and Recreation Commission Real Estate Program 1111 Israel Road SW - PO Box 42650 Olympia, WA 98504-2650 Phone: (360) 902-8602 Fax: (360) 586-0207 tanya.moore(a_parks.wa.gov The Commission representative will provide names, addresses, and telephone numbers of property owners and/or representatives, maps, preliminary commitment for title, and legal descriptions of properties to be appraised to the extent available. ACQUISITION PROPERTY DETAILS D Owners of Record: County: • Property ID Number: • Size: acres Zoning: • Acquisition Details: Fee title APPRAISAL TASK(S) Contractor is to provide an Appraisal Report of the properties. The interests to be appraised in the property(ies) shall be: 1. Provide a value for the as is fee simple interest of the property. 2. Provide a value for the timber on the property, if applicable. APPRAISAL SCOPE OF WORK Page 1 of 10 State Park — __ . Property CONTRACTOR REQUIREMENTS The Contractor named/listed in the Contract will be the only authorized person to complete the Appraisal Report. No assignment of the Contract shall be allowed. The Contractor shall email a .pdf (less than 10 MB in size) of the Appraisal Report to the Commission representative and provide one (1) hard copy of an Appraisal Report (as defined by USPAP) valuing the interests described herein in the real properties described above and identified in Attachment 1 (legal description) and shown in Attachment 2 (map) and 3 (zoning map). The Appraisal Report must be completed and delivered to the Commission within six (6) weeks of the Contractor's receipt of notice to proceed, but sooner if possible. All contacts for site investigations shall be directed through and made with the Owners of Record: Will be provided upon contract award. The Contractor shall contact the Owners of Record and offer the opportunity to accompany the Contractor on the inspection of the properties. The Contractor shall also contact the Commission representative, well in advance of the inspection date, to allow the opportunity to be present during said inspection. The Contractor will prepare an Appraisal Report in conformance with the Uniform Standards of Professional Appraisal Practice published by The Appraisal Foundation (USPAP) and Recreation and Conservation Office (RCO) requirements per RCO Manual 3, Acquisition Projects, which includes, but is not limited to, the following: 1. Appraisal report must include a statement of assumptions and limiting conditions. If the Contractor utilizes Extraordinary (Special) Assumptions and/or Hypothetical Conditions, the Contractor must specifically list these in the appraisal report. 2. Appraisal report must include consideration of any existing encumbrances that could impact property value. If the Contractor assumes that any encumbrances having a detrimental impact on value will be cleared prior to a sale closing, and would consequently dismiss the value impact, the Contractor must list those encumbrances. 3. Contractor must conclude a specific value rather than a value range. INSTRUCTIONS AND SPECIFICATIONS The purpose of the Appraisal Report is to estimate the current market value of the interests described herein, subject to any outstanding encumbrances, including easements and rights of way for utility lines, roads, ditches, dikes, etc. The Appraisal Report shall be utilized to provide a sound basis on which to negotiate for the purchase or sale of those lands identified herein. Unless otherwise provided for under the Contract, the Contractor shall adhere to the following instructions: 1. The Contractor shall thoroughly familiarize him/herself with the properties as well as other properties in the area that are in the same ownership and may be utilized as an integrated unit. The Contractor shall fully explain any severance damages. 2. The market value estimate for such properties shall include consideration of land and any improvements attached thereto classified as real estate. The Contractor will appraise the APPRAISAL SCOPE OF WORK Page 2 of 10 - State Park — Property properties as if the rights to be obtained were available on the open market. No existing agreements providing options to purchase are to be considered. 3. Sales relied upon for valuation purposes shall be verified with each grantor and/or grantee and physically inspected. Particular attention is to be exercised in determining the validity of the transaction and whether it is an "arm's length" sale. The Contractor will identify and analyze terms and conditions related to each sale whenever possible. Also, the Contractor shall explain reasons for eliminating the consideration of any sales in the vicinity of the properties. 4. The Contractor shall contact the Owners of Record and offer the opportunity to accompany the Contractor on the inspection of the properties. The Appraisal Report shall contain a written statement of accompaniment sinned by the owner or his/her representative to verify that the opportunity was offered (see Attachment 4, Statement of Accompaniment). The Contractor shall also contact the Commission representative well in advance of the inspection date to allow him/her the opportunity to be present during said inspection. 5. Valuation shall consider leasehold interests, if any, and the absence or presence of mineral rights, tidelands, and shorelands. 6. Valuation shall consider any rights, title, and interest in and to all trees, crops, oil, gas, sand, gravel, or water rights, if any. 7. Valuation shall consider any rights, title, and interest in and to all easements, rights-of- way and other rights used in connection with said real property(ies), including, but not limited to, maintenance easements, rights to adjacent streets, roads, alleys, and rights-of- way. Specifically, describe the existing physical access to the property and the location of legal access to the public roadway, if known. 8. Any unusual conditions or problems not mentioned in the Contract, but which may be discovered by the Contractor in performance of his/her assignment, shall be explained and considered in the valuation. 9. The Contractor shall follow current professional appraisal practices giving consideration to the three primary approaches to value: cost less depreciation, income and the comparative (market) approach, unless otherwise specified in the Contract. Should any of these approaches to value not be applicable to the assignment, this contractual obligation can be fulfilled by identifying that approach to value together with a brief explanation for its omission (i.e., an appraisal involving land valuation only). 10. It is agreed by Commission and the Contractor that if the Contractor does not timely provide or perform the requirements referred to or listed in this Scope of Work, damage to Commission will result. The damages to the Commission resulting from the same would be difficult or impractical to ascertain. The liquidated damages specified herein represent a good faith effort to quantify the harm that could reasonably be anticipated at the time of the making of the scope of work. The damages provided in this section are just and reasonable. Therefore, Commission and the Contractor agree that if the Contractor does not meet the mutually agreed upon performance or deliverable dates as APPRAISAL SCOPE OF WORK Page 3 of 10 State Park— Property a result of Contractor's action(s) or failure to act, then there shall be assessed against the Contractor, as fixed and agreed li uidated damages, the sum of One Hundred and No1100ths Dollars 100.00Per day. Commission may, at its discretion, and after notifying the Contractor, withhold the assessed liquidated damages from payments to the Contractor, or invoice the Contractor therefore, in which case the Contractor shall pay said damages within 30 days of the date of invoice. Nothing in this provision shall be construed as relieving the Contractor from performing all requirements in this Scope of Work. Moreover, Commission reserves the right to enforce or to seek other remedies without limitation for failure of the Contractor to perform any contract duty pursuant to this Scope of Work. 11. The Contractor shall email a .pdf of the Appraisal Report and shall deliver one (1) hard copy of the Appraisal Report to the Commission representative. Appraisal Report shall be bound in book fashion on the left margin in a durable cover with an identification of the properties on the cover. The pages shall be numbered consecutively, including all exhibits, and each important heading shall be shown in the table of contents with reference to page number. To provide uniformity for the Commission, the text shall be organized as follows to the extent practicable: A. Letters of Transmittal. B. Title_ Page(s). This shall include: 1. Reference to any contractual arrangements between Commission and Contractor; 2. Project and property identification including county location, address, and tax parcel numbers; 3. Contractor's representative responsible for the appraisal report; 4. Effective date of the appraisal; 5. Property owner's name, addresses and telephone number; and 6. Summary of conclusion of value. C. Table of Contents. D. Purpose of Appraisal. Specify the purpose of the appraisal and a definition of the property rights appraised. E. Property Identification (maps, legal description and surveys). Include maps of the properties and general area, address and legal description. Lengthy legal descriptions may be referenced and included in the addendum. The Contractor shall make a search of county records for any recorded surveys of the property(ies) and abutting properties and shall include those surveys in the Appraisal Report. F. _Photographs. Include photographs showing all sides of any major improvements, any unusual features, and all abutting properties. Photos of all comparable sales shall be included. Except for an overall location view, photographs shall be bound as pages facing the discussion or description which the photographs represent. All graphic material shall include captions. G. Area City, and Neighborhood Data. Keep general social and economic data to a minimum and include only those facts that are considered to be essential in formulating the Contractor's conclusions as to significant trends. APPRAISAL SCOPE OF WORK Page 4 of 10 State Park — Property H. History of Conveyance. Include all property sales and transfers for at least five (5) years preceding the appraisal or the last known conveyance of the properties. For each transaction or transfer, specify the date, principals, and consideration. I. Property Data. 1. Site. Describe soil, topography, mineral deposits, easements, etc. If there is any indication that mineral deposits have more than a nominal commercial value, explain. 2. Hazardous Materials. Explain any indication of hazardous materials either on or abutting the site. 3. Improvements. Provide a narrative description including dimensions of principal buildings/or improvements. 4. Equipment. Provide a narrative description including the condition of equipment. 5. Condition. Evaluate the current condition and relative use and obsolescence of all improvements. Summarize estimated cost to cure any property deficiencies or obsolescence, including the cost to repair or replace improvements as needed to restore the property to a usable condition. B. Assessed Value. Include the current assessment and real estate taxes. 7. Zoning. Describe current zoning and any land use restrictions for the property(ies) and comparable properties and investigate potential rezoning. J. _Analysis of Hiahest and Best Use. Determine the highest and best market use that can be made of the properties (including improvements, machinery and equipment where applicable). Base the valuation on this use unless otherwise indicated. In no case shall the properties be appraised for the highest and best use with the value of the improvements added if the improvements do not contribute to the market value of the land under the highest and best use. K. Land Value. The Contractor's opinion of the value of the properties shall be based upon its highest and best use, regardless of any existing structures, and shall be supported by confirmed current factual data (sales and offerings) of comparable, or nearly comparable, lands having like optimum uses. The Contractor shall weigh and explain differences to show how they affect the value of the properties being appraised. I Value Estimate. The Contractor shall consider the primary approaches to value listed below, but utilize the most appropriate approach(es) for valuation analysis and provide an explanation of their rationale: Cost Approach. Determine reproduction or replacement cost based on computational data (indicate all data sources). The Contractor shall explain physical deterioration, functional and economic obsolescence in narrative form. (This procedure may be omitted on real and personal property for which only salvage or scrap value is estimated.) Income_ Approach. Include adequately detailed factual data to support all estimates, including estimated gross rent or income and total expenses including reserves for replacements. Capitalization of net income shall be at the rate APPRAISAL SCOPE OF WORK Page 5 of 10 State Park — Property prevailing for this type of property and location. Explain the capitalization technique, method, and rate used in narrative form, supported by a statement of sources of rates and factors. • Comparative (Market) Approach. Confirm all comparable sales used with the buyer, seller, broker, or other person having knowledge of the price, terms, and conditions of sale. Evaluate each comparable sale with specific explanations and documentation for any value adjustments made in relation to the properties. Explain in detail the reasoning and conclusions behind the final value estimate. For each comparable sale, the Contractor shall provide maps showing the general location, a detailed site plan, and either a recorded survey, assessors parcel map or plat map. Unless the Contractor is authorized in advance by the Commission's representative, the Contractor shall not use past Commission purchases as a basis for comparative analysis. END OF SCOPE OF WORK 1 1 1 1 1 APPRAISAL SCOPE OF WORK Page 6 of 10 State Park - Property Attachment 1 Legal Description APPRAISAL SCOPE OF WORK Page 7 of 14 State Park — Property Attachment 2 Map APPRAISAL SCOPE OF WORK Page 8 of 10 - . . — State Park – Property Attachment 3 Zoning Map APPRAISAL SCOPE OF WORK Page 9 of 10 State Park— Property Attachment 4 Statement of Accompaniment Date: Landowner or Representative: Address: City/State/Zip: Subject: Statement of Accompaniment Dear Mr./Ms., The Washington State Parks and Recreation Commission has requested that I appraise the following property: According to the records at the XXXXX County Auditor's Office, you are the owner of the above- mentioned property. In compliance with State and/or Federal regulations, the appraiser must ask if the owner would like to accompany him/her when he/she inspects the property. plan to appraise the property on , and this letter is an invitation for you to accompany me when I appraise the property. Please indicate below whether or not you wish to accompany me and return the letter to me as soon as possible. If you do wish to be present but cannot make the set date and time, please call me at Sincerely, Sign: Print: Reply by the owner I have read the above letter and I [ ] do, [ ] do not wish to accompany the appraiser to inspect the property. (Signature of Owner) DATE APPRAISAL SCOPE OF WORK Page 10 of 10 State Park— .__ Property EXHIBIT 2: TAX PARCEL DATA (804134 and 814134) Page 4 of 4 Public Works "Work Session Staff Report", 2021 N Sl'1T�F ('OL RTS Property Report for Parcel#: 804134 Tuesday, July 27, 2021 Parcel Information Address: Tax Parcel ID: 804134 Map Number: 18-18-36077-0102 Recorded Area: 4.12 a Owner Name STATE OF WASH (PARKS & REC) Name Cont: Mailing Address: PO BOX 42650 City/State/Zip: OLYMPIA WA 98504-2650 Critical Areas Information Contains 7 30% Slope: Yes PHS Site Name: NIA Roof Hazard: LOW HAZARD RATING Roof Class: CLASS C Seismic Category: C Shore Line: NIA Wetland Code: NIA DNR Water Type: Type 9 FIRM Zone: ZONE C FEMA Flood Map: 5302340002C,530095055613 Coalmine Shaft: N/A Airport Zone: NIA BPA Right of Way: -1 Max Elevation: 1647 ISO: 0.024 PG: 40 Domestic Water Information Over the Counter Water: Yes, Qualifying Water Banks: Sub Basin Watershed: Wilson -Cherry Creeks I F tJ ! t 3tr11.4 i . I I ------------------------ 'W134 , i _V154 shoudy:• � I - AdatS rt541,4 ;+4 I wmar s� ESha1 rEas Mundy 903333 2nd Addifen - Rabr - AddiLon Administrative Information Zone and Allowed Uses: RESIDENTIAL SUBURBAN Land Use Category: Please refer to the city of Ellensburg Commisioner District: Voter Precinct: Ellensburg 14, South Ellensburg, Ellensburg 15 Hospital District: HOSPITAL DISTRICT 1 School District: Ellensburg School District Irrigation District: N/A Weed District: Fire District: Kittitas Valley Fire and Rescue (Fire District 2) Cemetery District: NIA Court District: Lower District Court PUD Comm District: District 1, District 3 Parks and Rec District: Wildland Urban Interface: Stock Restricted Area: Stock Restricted COE Gas Service Area: Yes A°C5. 7. Property Report for Parcel#: 814134 P. Tuesday, July 27, 2021 Parcel Information Address: Tax Parcel ID: 814934 �2414 Map Number: 18-18-36077-0103 - - - - Recorded Area: 1.92 a 1134134 ! _ nava Owner Name STATE OF WASH (PARKS & REC) Name Cont: MUM Mailing Address: PO BOX 42650 City/State/Zip: OLYMPIA WA 98504-2650 864744 --,1 '4134 Critical Areas Information Contains n 30% Slope: No PHS Site Name: NIA Roof Hazard: LOW HAZARD RATING Roof Class: CLASS C Seismic Category: C Shore Line: NIA Wetland Code: NIA DNR Water Type: Type 9 FIRM Zone: ZONE C FEMA Flood Map: 53009505568 Coalmine Shaft: NIA Airport Zone: NIA BPA Right of Way: -1 Max Elevation: 1603 ISO: 0.024 PG: 38 Domestic Water informatlnnc Over the Counter Water: Yes, Suitab" _Mae Qualifying Water Banks: Sub Basin Watershed: Wilson -Cherry Creeks 3ti8!s a� Administrative Information Zone and Allowed Uses: Land Use Category: Urban, Allowed Use Commisioner District: Voter Precinct: South Ellensburg Hospital District: HOSPITAL DISTRICT 1 School District: Ellensburg School District Irrigation District: Ellensburg Water Weed District: Fire District: Kittitas Valley Fire and Rescue (Fire Cemetery District: Court District: PUD Comm District: Parks and Rec District: Wildland Urban Interface: Stock Restricted Area: COE Gas Service Area: District 2) NIA Lower District Court District 1, District 3 Stock Restricted Yes KITTITAS COUNTY DEPARTMENT OF PUBLIC WORKS PUBLIC WORKS — BOARD OF COUNTY COMMISSIONERS STUDY SESSION STAFF REPORT STUDY SESSION DATE: August 9.2021 TOPIC: Road Maintenance Mechanic ACTION REQUESTED: Direct Staff Proceed LEAD STAFF: Mark R. Cook RECOMMENDATION: • Authorize a third Road Maintenance Mechanic for the 2022 Road Fund Budget. M. IMaai�IM,I lUT-lull i`a • Completion of the new Upper County Road Maintenance Shop affords three new state of the art equipment maintenance bays. * A modern conference room'is also now available for County use. • Public Works desires shifting dependency on outside vendors for more inhouse mechanic repair and maintenance. • A companion action shifting the Finance Manager's duty station, provides for building occupancy throughout the day. BACKGROUND: • The new,maintenance shop affords an opportunity for more inhouse repair and vehicle maintenance. • Preservation demands are increasing in the equipment fleet. The extra mechanic position is expected to reduce dependency on outside vendors for repair and maintenance. * Preservation activities are expected to increase. DISCUSSION: The 2022 Public Work fees are projected to significantly offset the cost of the third mechanic. FISCAL IMPACTS: An overall reduction in PW equipment maintenance fees is anticipated as a result of hiring a third mechanic. The Upper County Shop will be the mechanics assigned duty station. ATTACHMENTS: Job Description and budget documents Page 1 of 1 Public Works "Work Session Staff Report", 2021 t� Job Description Kittitas County, Washington TITLE: MECHANIC ❑ REVIEWED ® MODIFIED: 4/21/2021 REPORTS TO: MAINTENANCE MANAGER DEPARTMENT: PUBLIC WORKS JOB SUMMARY: The Mechanic is responsible for heavy and light equipment repairs and overhauls on Public Works heavy equipment. This position is also responsible for equipment modification and fabrication, and operating all shop vehicles and equipment. The Mechanic must maintain a courteous and cooperative working relationship and clear communication with coworkers, supervisory staff, outside agencies, and the public. This position works under the guidance of Local/State/Federal regulations, and must abide by all County/Department policies and procedures. CATEGORY: Full -Time OCCUPATION CODE: 4611 UNION AFFILIATION: Road (Local 792) HOURS/WEEK: 40 FLSA STATUS: Non -Exempt DRS ELIGIBLITY: PERS ESSENTIAL FUNCTIONS: Responsible for heavy and light equipment repairs and overhauls on Public Works heavy equipment • Diagnose repairs or overhauls needed for safe and efficient operation. • Determine if repair or overhaul is needed through inspection and review of condition; advise supervisor of vehicles that require repair or overhaul. • Adjust brakes, steering, clutch, and valves for safe operation. o Assemble and install various repaired parts on equipment. • Repair engines/transmissions/brakes/electrical/front ends/air conditioner/suspension/hydraulics/cooling systems. • Read and comprehend service manuals for aid in repair. • Operate safety grinders, drill press, valve grinders, hydraulic press, and all shop tools. • Operate pickup, forklift, and various pieces of heavy equipment to perform necessary repairs. • Transport equipment to shop for repair. • Clean equipment so that needed repair may be done. • Access online service manuals and materials. • Read hydraulic and electrical schematics. • Conduct roadside repairs and field repairs. • Retrieve diagnostic information, read, and diagnose error codes and trouble shoot mechanical or electrical problems. Welding and cutting fabrication • Operate AC/DC welder, oxygen/acetylene-propane torches, and MIG wire feed welder and plasma cutter following all safety protocol. • Perform air arc cutting, welding, brazing, and soldering. • Prepare work to be welded by grinding, cleaning, and bending. • Determine appropriate techniques based on metal types and characteristics. • Build up hard facing on worn parts. Mechanic— Public Works Page 1 • Handle hot pieces of iron. Design jigs to build duplicate pieces. • Prepare and weld fuel tanks, hydraulic cylinders, hydraulic tanks, and snowplows/frames. • Design and fabricate different attachments and parts. Design and build special tools to make jobs safer and/or simpler. Operate shop vehicles, shop equipment, and road maintenance vehicles of all types • Operate pickups, shop 1 ton, forklift, various pieces of heavy equipment to perform shop related repairs. Maintain Class A CDL to operate all equipment. fi Perform routine service and repairs. Check and perform inspections of oil, lights, tires, glass, etc. • Record fuel and oil used and time for service. Operate equipment in adverse weather conditions, chained up, or low visibility. Observe and apply all safety measures; inform supervisor of any safety concerns. Handle solvents, caustic solutions in a safe manner, and assemble and repair hydraulic hoses on machines. Responsible for equipment modification and fabrication • Maintain existing equipment following appropriate County standards and protocols. • Design and improve on existing equipment. • Install air conditioning in different vehicles and equipment. • Modify by re -powering equipment with different engines and manners in which equipment is driven (hydraulics). • Edit manuals of any design, change or modification. • Suggest new modifications to supervisors. • Design and build special tools to make a job safer and/or simpler to do. • Draft and record measurements to order and build a project such as a tailgate, bucket, or snowplow blade. • Build toolboxes for equipment and worn parts. • Design fabricated safety shields and devices for compliance to OSHA laws on shop tools. Maintain safe tires and brakes • Lift tires and drums during repairs. • Apply and observe all safety requirements. • Repair brake shoes or install new brake shoes and adjust to proper working order. • Measure tread depth for safe limits and drum for unsafe thickness. • Assist Shop Foreman in keeping tire inventory stocked. • Train new employees in handling tire equipment and tools. • Diagnose air and mechanical problems with brake systems. • Test various switches and valves in systems for repair, overhaul, or replacement. Security, maintenance, and repairs for yards and shop • Clean area for safety and to maintain efficient working conditions. • Inspect electrical cords and air hoses for repair. • Install new lights, ballasts, and electrical plug ends. • Collect and dispose of garbage in dumpster. • Attend and respond with input at shop safety meetings and at regular shop meetings. • Repair rollup doors. • Maintain shop equipment and tools. • Assist Shop Foreman in ordering shop supplies and tools. Mechanic — Public Works Page 2 • Secure shops, buildings, and yards at the end of the workday. Record service and work orders • Record repairs made, equipment hours, mileage, date of repair and repairs needed to a piece of equipment. • Enter service request into service database software. • Prepare and submit accident reports in a timely manner; include details regarding how and why an accident occurred and recommend changes to avoid recurrence. • Compute daily time records. • Proofread part orders to be sure everything ordered has been received. • Write down parts that need to be ordered. • Update parts and service manuals with new or better information. • Conduct preventative maintenance inspections to help schedule needed repairs. • Instruct operators and supervisors to fill out work repair orders. This job description is a summary of the primary functions and expectations for this position. Additional department- related duties may be assigned as required. MINIMUM QUALIFICATIONS: • High school diploma or GED equivalent. • Five (5) years of progressively responsible and applicable work experience. • Specialized training in mechanics, equipment management, preventative maintenance, or a closely related field. • An equivalent combination of education and experience may be considered in lieu of the qualifications stated above. • Valid Washington State Driver's License with no more than two (2) moving violations within the past two (2) years, as well as a CDL Class "A" endorsement or ability to obtain within six (6) months of hire. • A criminal history and background check will be performed on qualified candidates. Convictions may preclude candidates from employment in certain circumstances. Factors such as relativity to the position, age and time of the offense, seriousness and nature of the violation, and rehabilitation will be considered. REQUIRED KNOWLEDGE/SKILLS/ABILITIES: • Knowledge of industry safety rules/regulations and proper methods/practices to avoid injuries. • Thorough knowledge of heavy and specialized mechanics. • Considerable knowledge of heavy machinery such as dump trucks, graders, loaders, including gas and diesel engines, transmissions, hydraulics, generators, and welding. • Working knowledge of the hazards and safety precautions common to municipal maintenance and repair activities. • Working knowledge of the practices, methods, materials, and tools used in modern equipment maintenance. • Basic computer skills are necessary to access County resources, generate reports, and use fleet management programs. Ability to weld, fabricate and modify equipment. • Ability to work independently to carry out assigned projects to completion. • Ability to communicate clearly verbally and in writing, and actively engage in a team environment. • Ability to establish and maintain a positive, professional working relationship with coworkers, supervisors, outside agencies, vendors, and members of the public. Ability to quickly switch from one mechanic task to another. Mechanic— Public Works Page 3 NECESSARY SPECIAL REQUIREMENTS • Must furnish own hand tools. Must be able to use the following: Motorized vehicles for mechanical testing purposes, power and hand tools and equipment for vehicle and mechanical system work; mechanic's tools including jacks, hydraulic lifts, air tools, and other tools required for minor repairs and routine maintenance of motorized vehicles; electronic vehicle diagnostic equipment; calculator, phone; mobile or portable radio. PREFERRED QUALIFICATIONS: • Ruad crew maintenance experience. a Various heavy equipment certifications (CAT, John Deere, Cummins, Detroit; etc.). • Specialized training in any of the skills required, such as welding, forklift operations, safety, etc. D First aid certification. ip Current Flagger card. Kb Previous supervisory experience. WORKING CONDITIONS: Work is mostly performed in a maintenance shop and outdoors with exposure to all weather conditions including temperature extremes, and windy/dusty/wet and/or humid conditions. Work is frequently conducted near moving mechanical parts with occasional exposure to vibration, fumes, and toxic/caustic chemicals. The noise level is moderate with occasional exposure to higher levels; work often requires the ability to hear audible machine alarms. The duties of this job require the use of hands and fingers to handle, Leel, or operate objects, tools, or controls; the ability to stand for long periods of time and reach with arms and legs. The employee is occasionally required to climb or balance; stoop, kneel, crouch, crawl, walk and sit. The employee must frequently lift and/or move up to 50 pounds, and occasionally lift to 100 pounds or more with assistance. Specific vision abilities required by this job include near, peripheral, and color vision, depth perception, and the ability to adjust focus. Must be able to traverse a variety of surfaces and enter/exit vehicles. Employee must be able to hear and communicate clearly in person, as well as over the telephone and/or radio. All PPE must be worn when required for employee safety, and safety rules/regulations must be adhered to at all times, including proper lifting/carrying techniques. Workload and time demands may increase seasonally or on a project basis; must be able to manage stressful situations in a professional manner. Regular attendance, reliability, punctuality, and a positive attitude are required. Occasional travel may be necessary to attend meetings or training opportunities. Work is generally conducted during regular business hours, but may include early morning, evening and weekend work, particularly during peak work periods/seasons or special projects. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Mechanic — Public Works Page 4 PREPARED & REVIEWED BY: Must be completed with al/ revisions of the job description. A copy will be returned to supervisor. Supervisor Name & Title HR Representative Name & Title Date Date EMPLOYEE ACKNOWLEDGEMENT: I understand the job duties and responsibilities contained within this position description and as described by the immediate supervisor. Employee Name Date Mechanic — Public Works Page 5 z Ig P O i 1 `i KITTITAS COUNTY BOARD OF COUNTY COMMISSIONERS STAFF REPORT MEETING DATE: August 9, 2021 TOPIC: Public Works Water Resources Program Technician 1 Position ACTION REQUESTED: Approve WR Technician Position LEAD STAFF: Arden Thomas RECOMMENDATION: Approve and classify the Water Resources Technician Position at a level equivalent to the Engineering Technician 1 position. BRIEFING SUMMARY: • The Public Works Water Resources Program includes both floodplain management and water mitigation and metering functions. • In 2020, the Water Resources program was re -organized so that all mitigation and metering responsibilities were housed in the Public Works Department. At the time of this re -organization, the program was run with reduced staffing levels. Administering the full Water Resources program for one year has given us the opportunity to identify our staffing needs. Public Works recommends adding a Water Recourses Technician 1 Position at a level equivalent to the Engineering Technician 1 position. Funding for the new position is managed with Flood Control Zone District funds. BACKGROUND: In 2020, Public Works took full responsibility for the water metering and water mitigation program. Previously, responsibilities associated with water mitigation were shared by both Public Health and Public Works. Due to both program re -organization and other staffing changes, the Water Resources Program was run with reduced staffing. This reduction applied to both mitigation and metering and management of the County's floodplain development program (Table 1). Administering the full Water Resources program for one year has given us the opportunity to identify our staffing needs. Additional staffing support for field inspections and to provide general technical assistance, for both floodplain management and mitigation and metering is required. Additionally, field support is needed to expand the stream monitoring program. Public Works recommends adding a Water Recourses Technician Position at a level equivalent to the Engineering Technician 1 position. Page 1 of 2 PUBLIC WORKS BOARD OF COUNTY COMMISSIONERS WORK SESSION STAFF REPORT 1 able 1: [mange in stamng levels over time, expressed as full Time Equivalent (FTE). DISCUSSION: Under the current reduced staffing model, the Water Resources Manager is handing several tasks that could be done at the Water Resources Specialist or Water Resources Technician 1 Level. As a result, policy development outcomes envisioned for the position when it was created are not being realized. Adding capacity at the Technician 1 level will also help the County plan for and manage increased stormwater responsibilities expected as part of the next Phase II Municipal Stormwater Permit Cycle. FISCAL IMPACTS: Staffing, but not revenue or fees were reduced as part of the 2020 Water Resources reorganization. Current funding associated with mitigation and metering permit and grant revenue, flood development permit revenue, and the Flood Control Zone District are sufficient to support the proposed staffing plan. ATTACHMENTS: Exhibit 1: WR Technician 1 Job Description Page 2 of 2 PUBLIC WORKS BOARD OF COUNTY COMMISSIONERS WORK SESSION STAFF REPORT December 31, 2019 Current Proposed Mitigation Floodplain Mitigation FIoodplain Mitigation Floodplain I Metering Management 1 Metering Management / Metering Management WR Manager 0.3 0 7 0.3 0.7 0.3 0.7 WR Specialist -- -- 0.6 0.4 0.4 0.6 WR Coordinator 0.6 -- -- -- -- -- WR Technician 1 0.6 -- -- -- 0.6 0.4 Planner III -- 1.0 -- -- -- -- Total 1.4 1.7 0.9 0.7 1.3 1.7 DISCUSSION: Under the current reduced staffing model, the Water Resources Manager is handing several tasks that could be done at the Water Resources Specialist or Water Resources Technician 1 Level. As a result, policy development outcomes envisioned for the position when it was created are not being realized. Adding capacity at the Technician 1 level will also help the County plan for and manage increased stormwater responsibilities expected as part of the next Phase II Municipal Stormwater Permit Cycle. FISCAL IMPACTS: Staffing, but not revenue or fees were reduced as part of the 2020 Water Resources reorganization. Current funding associated with mitigation and metering permit and grant revenue, flood development permit revenue, and the Flood Control Zone District are sufficient to support the proposed staffing plan. ATTACHMENTS: Exhibit 1: WR Technician 1 Job Description Page 2 of 2 PUBLIC WORKS BOARD OF COUNTY COMMISSIONERS WORK SESSION STAFF REPORT Job Description Kittitas County, Washington TITLE: WATER RESOURCES TECHNICIAN I MODIFIED: - REPORTS TO: WATER RESOURCES PROGRAM MANAGER DEPARTMENT: PUBLIC WORKS JOB SUMMARY: The Water Resources (WR) Technician II performs a full range of field and office work for Kittitas County's water mitigation bank, water metering, and flood and stormwater management programs. The WR Technician II must maintain cooperative and professional working relationships with all County staff, outside agencies, local stakeholders, and the general public. All employees work under the guidance of State/Federal regulations and must abide by County/Department policies and procedures. CATEGORY: Full -Time OCCUPATION CODE: 2446 UNION AFFILIATION: Local 792 AFSCME HRS/WEEK: 40 FLSA STATUS: Non -Exempt DRS ELIGIBILITY: PERS ESSENTIAL FUNCTIONS: • Communicate with the public on issues related to water mitigation and metering requirements, floodplain development permit requirements, and flood risk and stormwater management. • Use GIS to determine water availability and flood risk and prepare maps displaying data. • Process Kittitas County Over -the -Counter Water Mitigation Certificates and assist with addition mitigation certificate processing. • Distribute water meters to program customers. • Serve as the primary field inspector for the Kittitas County metering program and a field inspector for floodplain development permit projects. • Trouble shoot water meters for repair or replacement. • Conduct initial water usage enforcement. • Under general direction, collect, store, and maintain stream flow and other water resource data. • Analyze and interpret hydrologic data, including maintaining and applying stage -discharge rating curves. • Make adjustments and minor repairs to water level recorders, flow meters, or other equipment used in water investigations. • Maintain spatial datasets associated with the water mitigation, metering, floodplain and stormwater programs. • Perform field inspections of flooding and drainage issues and of stormwater facilities. • Work with other County staff to assure smooth implementation and customer service related to water resource programs. • Maintain accurate records and prepare written reports. • Prepare public meeting materials as directed. • May make public water resources information presentations. OTHER FUNCTIONS: Water Resource Program (WRP) Technician Page 1 • Respond to Public Work-related inquiries from the public as needed. • Assist Public Works staff with field, administrative, and department -wide operations. This job description is a summary of the primary functions and expectations for this position. Additional department- related duties may be assigned as required. MINIMUM QUALIFICATIONS: • High School Diploma or GED AND two (2) years of related technical or college training in Engineering, Geology, Water Resources Management, Environmental Sciences, or a closely related field. • Two (2) years of related work experience involving duties such as collecting hydrologic or geological data, managing datasets, utilizing GIS to organize, query, and map spatial data. • Additional experience may be considered in lieu of some education. • A four (4) year degree may be considered in lieu of some experience. • Valid Washington State driver's license. • A criminal history and background check will be performed on qualified candidates. Convictions may preclude candidates from employment in certain circumstances. Factors such as relativity to the position, age and time of the offense, seriousness and nature of the violation, and rehabilitation will be taken into account. REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES: • Strong interpersonal and problem -solving skills. • Effective verbal and written communication skills. • Proficient with computers, including Microsoft Office Suite and GIS applications, and ability to quickly learn other programs specific to the department and/or County. • Ability to respond to common inquiries or complaints from customers, contractors, regulatory agencies, etc. in a professional manner. • Ability to read, revise and interpret complex documents, policies and procedures. • Clear, concise written and verbal communication skills; ability to communicate complex subjects to audiences with varying levels of knowledge and understanding of the program. Ability to prepare, organize, and maintain field and office data, reports and systems. Ability to work independently and cooperate and work effectively with coworkers, supervisors, other agencies, and the public in individual and group settings. PREFERRED QUALIFICATIONS: • Knowledge of Washington water law and related issues. • Knowledge of floodplain and stormwater management regulations. • Experiencing identifying drainage and flooding issues • Knowledge of local land use authorities. • Experience in public speaking. WORKING CONDITIONS: Work is typically performed in an office environment, but could include others such as outdoors, site visits, vehicles, public meeting locations, and private residences. Must be able to stand, walk, sit, crouch, kneel, stoop and grasp. Must be able to traverse a variety of surfaces and ascend/descend stairs. Must be able to read printed materials and a computer screen; must possess hearing and speech to communicate clearly in person or over the telephone. Must be able to lift up to 25 pounds; potentially more with assistance. All safety regulations, policies, and procedures must be adhered to at all times, including use of PPE. Occasional travel may be required for training opportunities and /or meetings; must be able to safely operate a motor vehicle in all weather conditions and levels of daylight. Employee may be required to utilize his/her private vehicle in the performance of the job duties, but will be reimbursed for mileage. Water Resource Program (WRP) Technician Page 2 Regular attendance and punctuality are required and expected per the assigned work schedule. Work is typically performed Monday — Friday from 8:00 AM to 5:00 PM; however, occasional variation may be required, to include evenings and weekends. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. PREPARED & REVIEWED BY: Must be completed with all revisions of the job description. A copy will be returned to supervisor. Supervisor Name & Title HR Representative Name & Title EMPLOYEE ACKNOWLEDGEMENT: Date Ddu I understand the job duties and responsibilities contained within this position description and as described by the immediate supervisor. Employee Name Water Resource Program (WRP) Technician Date Page 3 KITTITAS COUNTY DEPARTMENT OF PUBLIC WORKS PUBLIC WORKS — BOARD OF COUNTY COMMISSIONERS STUDY SESSION STAFF REPORT STUDY SESSION DATE: August 9, 2021 TOPIC: Flood Control Zone District Advisory Committee Recommended 2022 Budget ACTION REQUESTED: Direction to staff LEAD STAFF: Mark Cook RECOMMENDATION: Direct staff on whether to include costs associated with Lick Creek private bridge replacements in the 2021 Flood Control Zone District Budget. BRIEFING SUMMARY: • A core function of the Flood Control Zone District Advisory Committee is to recommend an annual budget and six-year Capital Improvement Plan to the Board of County Commissioners each year. • At the May 26, 2021 meeting, the Flood Control Zone District Advisory Committee evaluated the Lick Creek Fish Barrier Removal Project and unanimously recommended that the County not fund the proposed project. • The 2021 annual budget that staff prepared for Advisory Committee action included project costs associated with the Lick Creek project at the direction of the Board of County Commissioners. During their July meeting, the Advisory Committee motioned to remove this project from the 2022 budget and 6 -year Capital Improvement Plan. • Since the Advisory Committee recommended a budget with the Lick Creek project removed, District staff requires board direction for the 2022 budget process. • Several options are presented by staff for Board consideration. BACKGROUND: The Flood Control Zone District Advisory Committee ("Advisory Committee") was formed by Resolution No. 2017-183 so that Flood Control Zone District ("District") rate payers would prioritize District projects. Each project included in the District's work plan has been evaluated by the Advisory Committee. The Advisory Committee recommends an annual budget and six-year Capital Improvement Plan to the Board of County Commissioners each year. Page 1 of 5 PUBLIC WORKS BOARD OF COUNTY COMMISSIONERS WORK SESSION STAFF REPORT Lick Creek landowners provided comment about the Lick Creek Fish Barrier Removal Project at the January 27, 2021 Advisory Committee meeting. The Advisory Committee evaluated this project at the May 26, 2021 Advisory Committee meeting, utilizing previously adopted evaluation criteria. Based on this review, the Advisory Committee recommended that the County not fund the proposed project. This recommendation was documented in a motion that unanimously passed. The Advisory Committee approved an annual budget and six-year Capital Improvement Plan during their regularly scheduled July meeting. The. 2022 annual budget and six-year Capital Improvement Plan that staff prepared for Advisory Committee action included project costs associated with the Lick Creek project, at the direction of the Board of County Commissioners. The Advisory Committee motioned to remove this project from the 2022 budget. This motion unanimously passed. DISCUSSION: In multiple meetings, Advisory Committee members have expressed concerns about public funding being used to provide private benefits. The Advisory Committee has established the following criteria for determining when they evaluate and recommend District Funding for private benefit: 1) Capital project activities that benefit private property owners are allowable if there is an associated public benefit. 2) District fiznding will not be used to meet minimum regulatory requirements for private projects. 2) Projects that will reduce off-site flood impacts may create a public benefit and will be eligible for funding consideration. Advisory Committee members expressed concern about the precedence that funding the Lick Creek Fish Barrier Removal Project sets. Electing to fund this project, when there is not a significant associated public flood benefit, may encourage future requests to fund projects that primarily benefit individual landowners. The Advisory Board, in the absence of explanation for project inclusion by the Board, is recommending removal of Lick Creek property owner support funding. An option funding the Board's desired project could be to divert Road Fund to the general fund and then fund the project with General Fund dollars. Public Works could manage the project on behalf of the Board. This option has been discussed with the Board's legal advisor. FISCAL IMPACTS: The decision on whether or not to fund the Lick Creek Fish Barrier Removal Project will affect the amount of reserve funding available in the Flood Control Zone District budget. Providing the Board elects to fund the project with diverted Road Fund, staff recommends diverting $120,000 covering project costs and staff effort. ATTACHMENTS: Exhibit 1: Lick Creek Project Memo Exhibit 2: May 26, 2021, Flood Control Zone District Meeting Minutes Exhibit 3: Project Evaluation Criteria Page 2 of 5 PUBLIC WORKS BOARD OF COUNTY COMMISSIONERS WORK SESSION STAFF REPORT EXHIBIT 1: Lick Creek Project Memo Page 3 of 5 PUBLIC WORKS BOARD OF COUNTY COMMISSIONERS WORK SESSION STAFF REPORT hoss... rQ KliTFTA3 COU!V'F'Y KIZ`TZTAB Co DEPARTMENT OF PUBLIC WORKS TO: Flood Control Zone District Advisory Committee COPY: Arden Thomas, Water Resources Manager Candie Leader, Administrative Assistant DATE: February 02, 2021 FROM: Mark R. Cook, Director RE: Lick Creek Model Peak Flows Recently, the Committee heard from Lick Creek residents regarding their concerns for increased flows resulting from Public Works Lick Creek Fish Barrier Removal project. This memorandum provides technical data intended to assist the Committee to better understanding resident concerns and to factually represent the County's design decisions. I am attaching Chapter 4 (EXHIBIT 1) of the final design report utilized by the Department of Fish and Wildlife in granting the Hydraulic Project Approval for the project. The project was qualified as a Fish Habitat Enhancement Project under RCW 77.55.181 (EXHIBIT 2). Early in the project formulation stage, the County presented our desire realigning Lick Creek directly to the Teanaway River removing any element of creek flooding to area residents. The small amount of resulting bank erosion was offered to be mitigated by the Federal Highway Administration. The community vehemently objected to removing the creek from the front of their properties. The properties are in a channel migration zone of the Teanaway River and recurrently experience various levels of flooding from Lick Creek. The properties have flooded in the past and will likely flood in the future. In the absence of stream gage data for the area, our consultant modeled area hydrology and then utilized USGS Region 2 Regression Equations that were updated in 2016. The previous 100 -year flow rate utilized for Lick Creek is 287 cubic feet per second (CFS). The revised 100 - year flow rate used in our report is estimated at being 268 CFS (slightly less than the historic value). Watershed wildland fire impact from the Jolly Mountain fire was considered utilizing aerial imagery from 2017. USGS "StreamStats" predicts canopy cover at approximately 53%. Our model incorporating canopy loss from fire utilizes approximately 36%. Less canopy — more predictive runoff. Our resulting forecast of the 100 -year Lick Creed design flow rate is 448 CFS. This is not a "new flow rate" as represented by some of the area residents. Recognizing the bridge has a design life of 50 years or more, we elected to size the structure for the 448 CFS. It is important to note that forest canopy re-establishes rapidly, and we are now nearly four years beyond the Jolly Mountain Fire and forest canopy continues to recover and reduce runoff. In 2019, Public Works elected to collect survey data of downstream properties at significant expense which delayed the project one year. This effort was done to accurately assess any adverse impact to downstream property owners. The resulting digital topographic model was 411 N. Ruby, Suite #1 TEL (509) 962-7523 Ellensburg, WA 98926 FAX (509) 962-7663 Dept. of Public Works Page 2 then fused to the hydraulic model. This creates a highly accurate three-dimensional surface and allows the flow model to flood low lying areas. The design flow rate of 268 CFS was evaluated for adverse impacts to downstream property owners. Modeling results affirm insignificant increases in water surface elevations likely to impact downstream property owners under existing conditions (current culverts). Residents maintain that the County should mitigate their existing culverts at the fire flow rate of 448 CFS. This ensures maximum elimination of flood risk for downstream property owners. As Public Works Director, I have declined to mitigate the project as I am confident in our diligence and care in project development. Public Works continues advocating for fish barrier removal of existing private culverts allowing fish complete access to our new bridge structure. Attachments: EXHIBIT 1: Chapter 4 of the Basis of Design Report EXHIBIT 2: RCW 77.55.181 205 West 5th, Rm 108 TEL (509) 962-7523 Ellensburg, WA 98926 FAX (509) 962-7663 Dept. of Public Works Page 3 EXHIBIT 1: CHAPTER 4 FROM THE BASIS OF DESIGN REPORT - LICK CREEK 205 West 5th, Rm 108 TEL (509) 962-7523 Ellensburg, WA 98926 FAX (509) 962-7663 4 HYDROLOGIC ANALYSIS There are no published or current streamflow gages on Lick Creek, or a nearby similar watershed, which could be used for determining peak streamflow values at the project site. Previous studies at the NF Teanaway Road crossing, documented in technical memorandums completed by Watershed Science & Engineering (2012) and the FHWA (2017), were however available to review. Modeled peak flow values for both of these studies were calculated using the now out-of-date USGS Region 5 Regression Equations, documented in Sumioka et al. (1998). The 100 -year peak flow modeled in these studies was 287 cubic feet per second (cfs). To utilize the best available methods for this project, NHC used the most current USGS Region 2 Regression Equations, which were updated in 2016 (Mastin et al., 2016), to determine peak flows at the NF Teanaway Road crossing. SteamStats, the commonly used USGS online application, was utilized to calculate peak flow estimates with the USGS Region 2 Regression Equations. SteamStats determines inputs to be used in the USGS Region 2 Regression Equations, such as basin area, canopy cover, and precipitation (USGS, 2016; Section 3.1). The basin canopy cover from Stream5tats was 52.7%, based on the 2001 National Land Cover Database, which was prior to the Lick Creek Fire in 2005 and the Jolly Mountain Fire in 2017. The estimated peak flows and associated standard error of prediction with the 2001 canopy cover are summarized in Table 4.1, under USGS StreamStats. Per direction from KCPW during project scoping, post -fire impacts were not to be directly assessed for determining hydrology. However, due to the uncertainty in hydrology, geomorphology, and hydraulics (e.g., USGS Region 2 Regression Equation's standard errors, ongoing restoration efforts in the upper watershed, potential for debris and ice blockages at culverts, etc.), NHC evaluated more recent canopy cover values. To evaluate canopy cover changes within the basin, including fires that have occurred since the canopy cover was estimated in 2001, NHC used aerial imagery from October 15, 2017 to estimate an 20 North Fork Teanaway Road — Lick Creek Fish Passage Enhancement Project Hydraulics Basis of Design updated canopy cover of 35.8%. The USGS Region 2 Regression Equations were used with an updated canopy cover of 35.8% (instead of 52.7%), which yielded the peak flow results provided in Table 4.1. It is anticipated that over the lifespan of the structure, canopy cover will re-establish. The 2017 aerial image provided a conservative estimate for canopy cover (taken shortly after the Jolly Mountain Fire), though there is potential for future fires, thus adding to the uncertainty of contributing hydrology to the project site. As mentioned in past studies technical memorandums at the Lick Creek project site (NHC, 2019), it should be noted that there is large uncertainty in the hydrology, as shown by the standard errors of prediction in Table 4.1. However, without a basin hydrologic model and available streamgage, the USGS Regression Equations provide the best available information to be used for hydraulic modeling. Because the proposed structure should be designed to be resilient for future changes within the basin, NHC performed several sensitivity analyses, including the evaluation of various peak flow values using the hydraulic model (Section 5.1.3). Based on the model results and through discussion with KCPW, it was determined to utilize the updated 2017 canopy cover peak flow values (bold values in Table 4.1) for the proposed structure's design (Sections 6 through 10). Table 4.1 Peak Flows for Lick Creek at the NF Teanaway Road Crossing 2 -Year 68 73 77.2 10 -Year 141 194 72.2 25 -Year 187 281 81.2 50 -Year 227 361 89.2 100 -Year 268 448 96.9 500 -Year 377 699 119.6 North Fork Teanaway Road — Lick Creek Fish Passage Enhancement Project 21 Hydraulics Basis of Design Dept. of Public Works Page 4 EXHIBIT 2: RCW 77.55.181 205 West 51h, Rm 108 TEL (509) 962-7523 Ellensburg, WA 98926 FAX (509) 962-7663 RCW 77.55.181: Fish habitat enhancement project -----Permit review and approval process... Page 1 of 4 RCW 77.55. E,I Fish habitat enhancement project—Permit review and approval process -.imitation of liability. (1)(a) In order to receive the permit review and approval process created in this section, a fish habitat enhancement project must meet the criteria under this section and must be a project to accomplish one or more of the following tasks: (I) Elimination of human -made or caused fish passage barriers, including: (A) Culvert repair and replacement; and (B) Fish passage barrier removal projects that comply with the forest practices rules, as the term "forest practices rules" is defined in RCW 76.09.020; (ii) Restoration of an eroded or unstable stream bank employing the principle of bioengineering, including limited use of rock as a stabilization only at the toe of the bank, and with primary emphasis on using native vegetation to control the erosive forces of flowing water; or (iii) Placement of woody debris or other instream structures that benefit naturally reproducing fish stocks. (b) The department shall develop size or scale threshold tests to determine if projects accomplishing any of these tasks should be evaluated under the process created in this section or under other project review and approval processes. A project proposal shall not be reviewed under the process created in this section if the department determines that the scale of the project raises concerns regarding public health and safety. (c) A fish habitat enhancement project must be approved in one of the following ways in order to receive the permit review and approval process created in this section: (i) By the department pursuant to chapter 77.95 or 77.100 RCW; (ii) By the sponsor of a watershed restoration plan as provided in chapter 89.08 RCW; (iii) By the department as a department -sponsored fish habitat enhancement or restoration project; (iv) Through the review and approval process for the jobs for the environment program; . (v) Through the review and approval process for conservation district -sponsored projects, where the project complies with design standards established by the conservation commission through interagency agreement with the United States fish and wildlife service and the natural resource conservation service; (vi) Through a formal grant program established by the legislature or the department for fish habitat enhancement or restoration; (vii) Through the department of transportation's environmental retrofit program as a stand-alone fish passage barrier correction project; (viii) Through a local, state, or federally approved fish barrier removal grant program designed to assist local governments in implementing stand-alone fish passage barrier corrections; (ix) By a city or county for a stand-alone fish passage barrier correction project funded by the city or county; (x) Through the approval process established for forest practices hydraulic projects in chapter 76.09 RCW; or You created this PDF from an application that is not licensed to print to novaPDF printer (http:/Iwww.novapdf.com) !8/2014 RCW 77.55.181: Fish habitat enhancement project—Permit review and approval process... Page 2 of 4 (xi) Through other formal review and approval processes established by the legislature. (2) Fish habitat enhancement projects meeting the criteria of subsection (1) of this section are expected to result in beneficial impacts to the environment. Decisions pertaining to fish habitat enhancement projects meeting the criteria of subsection (1) of this section and being reviewed and approved according to the provisions of this section are not subject to the requirements of RCW 43.21C.030(2)(c). (3)(a) A permit is required for projecis that meet the c;riieria of subsection (1) of this section and are being reviewed and approved under this section. An applicant shall use a joint aquatic resource permit application form developed by the office of regulatory assistance to apply for approval under this chapter. On the same day, the applicant shall provide copies of the completed application form to the department and to each appropriate local government. Applicants for a forest practices hydraulic project that are not otherwise required to submit a joint aquatic resource permit application must submit a copy of their forest practices application to the appropriate local government on the same day that they submit the forest practices application to the department of natural resources. (b) Local governments shall accept the application identified in this section as notice of the proposed project. A local government shall be provided with a fifteen -day comment period during which it may transmit comments regarding environmental impacts to the department or, for forest practices hydraulic projects, to the department of natural resources. (c) Except for forest practices hydraulic projects, the department shall either issue a permit, with or without conditions, deny approval, or make a determination that the review and approval process created by this section is not appropriate for the proposed project within forty-five days. The department shall base this determination on identification during the comment period of adverse impacts that cannot be mitigated by the conditioning of a permit. Permitting decisions over forest practices hydraulic approvals must be made consistent with chapter 76.09 RCW. (d) If the department determines that the review and approval process created by this section is not appropriate for the proposed project, the department shall notify the applicant and the appropriate local governments of its determination. The applicant may reapply for approval of the project under other review and approval processes. (e) Any person aggrieved by the approval, denial, conditioning, or modification of a permit other than a forest practices hydraulic project under this section may appeal the decision as provided in RCW 77.55.021(8). Appeals of a forest practices hydraulic project may be made as provided in chapter 76.09 RCW. (4) No local government may require permits or charge fees for fish habitat enhancement projects that meet the criteria of subsection (1) of this section and that are reviewed and approved according to the provisions of this section. (5) No civil liability may be imposed by any court on the state or its officers and employees for any adverse impacts resulting from a fish enhancement project permitted by the department or the department of natural resources under the criteria of this section except upon proof of gross negligence or willful or wanton misconduct. [ 2017 c 241 § 1; 2014 c 120 § 1; 2010 c 210 § 29; 2005 c 146 § 505; 2001 c 253 § 55; 1998 c 249 § 3. Formerly RCW 77.55.290, 75.20.350.] NOTES: You created this PDF from an application that is not licensed to print to novaPDF printer (http://www.novapdf.com) !812019 RCW 77.55.181: Fish habitat enhancement project—Permit review and approval process... Page 3 of 4 Intent—Effective dates—Application—Pending cases and rules -2010 c 210: See notes following RCW 43.21 B.001. Part headings not law --2005 c 146: See note following RCW 77.55.01 i. Findings—Purpose-1998 c 249: "The legislature finds that fish habitat enhancement projects play a key role in the state's salmon and steelhead recovery efforts. The legislature finds that there are over two thousand barriers to fish passage at road crossings throughout the state, blocking fish access to as much as three thousand miles of freshwater spawning and rearing habitat. The legislature further finds that removal of these barriers and completion of other fish habitat enhancement projects should be done in a cost- effective manner, which includes providing technical assistance and training to people who will undertake projects such as removal of barriers to salmon passage and minimizing the expense and delays of various permitting processes. The purpose of this act is to take immediate action to facilitate the review and approval of fish habitat enhancement projects, to encourage efforts that will continue to improve the process in the future, to address known fish passage barriers immediately, and to develop over time a comprehensive system to inventory and prioritize barriers on a statewide basis." [ 1998 c 249 § 1.] Joint aquatic resource permit application form—Modification-1998 c 249: "The department of ecology permit assistant [assistance] center shall immediately modify the joint aquatic resource permit application form to incorporate the permit process established in section 3 of this act." [ 1998 c 249 § 2.] Finding—Report-1998 c 249: "The legislature finds that, while the process created in this act can improve the speed with which fish habitat enhancement projects are put into place, additional efforts can improve the review and approval process for the future. The legislature directs the department of fish and wildlife, the conservation commission, local governments, fish habitat enhancement project applicants, and other interested parties to work together to continue to Improve the permitting review and approval process. Specific efforts shall include the following: (1) Development of common acceptable design standards, best management practices, and standardized hydraulic project approval conditions for each type of fish habitat enhancement project; (2) An evaluation of the potential for using technical evaluation teams in evaluating specific project proposals or stream reaches; (3) An evaluation of techniques appropriate for restoration and enhancement of pasture and crop land adjacent to riparian areas; (4) A review of local government shoreline master plans to identify and correct instances where the local plan does not acknowledge potentially beneficial instream work; (5) An evaluation of the potential for local governments to incorporate fish habitat enhancement projects into their comprehensive planning process; and (6) Continued work with the federal government agencies on federal permitting for fish habitat enhancement projects. The department of fish and wildlife shall coordinate this joint effort and shall report back to the legislature on the group's progress by December 1, 1998." [ 1998 c 249 § 15.] You created this PDF from an application that is not licensed to print to novaPDF printer (http://www.novapdf.com) ?8/2019 RCW 77.55.181: Fish habitat enhancement project Permit review and approval process... Page 4 of 4 Effective date -1998 c 249: "This act is necessary for the immediate preservation of the public peace, health, or safety, or support of the state government and its existing public institutions, and takes effect immediately [April 1, 1998]." [ 1998 c 249 § 18.] You created this PDF from an application that is not licensed to print to novaPDF printer (http://www.novapdf.com) !812019 EXHIBIT 2: May26, 2021 Flood Control Zone District Meeting Minutes Page 4 of 5 PUBLIC WORKS BOARD OF COUNTY COMMISSIONERS WORK SESSION STAFF REPORT FCZD ADVISORY COMMITTEE ]MINUTES REGULAR MEETING May 26, 2021 at 5:30pm Webex MEMBERS PRESENT: MEMBERS ABSENT; STAFF MEMBERS PRESENT: GUESTS PRESENT: Ryan Lyyski, Jeff Dunning, Jan Oilivier, Scott Nicoiai. Karen Poulsen, Jeremy Clark. Patrick Deneen None Mark Cook, Arden Thomas, and Candie Leader Jon Morrow, City of Ellensburg; Two (2) Members of the Public Chairman Ryan Lyyski opened the meeting at 5:31 pm. Chairman .Ryan Lyyski called for public comment and there was no public comment. Chairman Ryan Lyyski moved to the next item on the agenda -- Approval of April Meeting Minutes. Chairman Ryan Lyyski asked if the group reviewed the minutes and a motion to approve. Karen Poulsen made a motion to approve with .teff Dunning seconding the motion. Motion passed. Chairman Ryan Lyyski introduced the next item on the agenda — Review New Project Scoring. Arden Thomas stated that staff prepared a memo for review by the Committee with sufficient information for ranking the Lick Creek Project. Arden Thomas continued that staff had given a presentation previously on this project and provided background for the Committee. Mark Cook added that with this being a new process for the Committee staff formalized a summary of the project for the Committee to review. Mark Cook stated discussion can be held if the Committee does not like this format. Chairman Ryan Lyyski inquired if anyone had any questions. Karen Poulsen inquired if Lick Creek was a tributary of the Teanaway. Mark Cook answered that it is, and staff could arrange a question and answer session with the applicants if the Committee would like. Karen Poulsen inquired about the process and the projects fitting in the perimeters for County funding or if the applicants can fund on their own. Mark Cook replied that the process begins with ratepayers approaching the County with a project, staff the packages the information for the Committee to review and discuss then make a recommendation and the scoring of the projects will vet out the proposed projects along with the set criteria. Chairman Ryan Lyyski stated that the current budget set for projects was low and Mark Cook commented that new priorities could be set after seeing how the process goes. Discussion was held. Ryan Lyyski called for a motion to approve or deny recommendation to fund the request for the Lick Creek Project. Jeff Dunning made a motion to turn down the proposal with Karen Poulsen seconding the motion. Scott Nicolai suggested amending the motion to reflect not recommending funding the proposal. Jeff Dunning amended his motion to recommend to the County to not fund the project with Karen Poulsen seconding the amended motion. Motion passed 6-0. FCZD Advisory Committee 2021 Page I Mark Cook stated he would follow up with the applicant of the project. Chairman Ryan Lyyski moved to the next item for discussion — Review of 2021 Flood Impacts. Arden Thomas gave a presentation on flood impacts stating there was not any large flood events and no significant Yakima River flooding. Arden Thomas stated that the sensor at Naneum Creek is experiencing a three (3) hour delay in updating the data. Arden Thomas then showed a map of where flooding complaints had been reported. Karen Poulsen stated that long range planning should be considered since the county is grooving and more complaints are made. Mark Cook commented that on the west side of the state they plan for growth using modeling forecasting the populations and land use applications. Mark Cook added that the modeling does have a lot of value in planning and staff could add to the planning component of the budget. Discussion was held. Arden Thomas then closed out her presentation with an update on individual complaints. Other Business: Jon Morrow with the City of Ellensburg was in attendance to give an updated presentation on the Reecer/Currier Creek Flood Hazard Mitigation Project. Jon Morrow introduced himself and gave background on his role at the City of Ellensburg. Jon Morrow gave background on the project area from 2010 and the realignment of Reecer Creek. Jon Morrow added that the material from the realignment was used to construct the setback levee to Rotary Park, Jon Morrow continued that a grant was applied for to extend the levee. however, there were issues securing easements and that project was stopped and a new project was developed. Jon Morrow gave lurther background on the land swap that occurred in 2017 along Dolarway and the current project will extend the levee to the railroad and the installation of thirty-five (35) foot bridge will be placed. Jon Morrow then explained the flows along with the new modeling that was done to get the previous levee certified by FEMA as well as the new portion certified as well. Discussion was held. Arden Thomas thanked Jon Morrow for his attendance and the presentation on the project. Scott Nicolai made a motion to adjourn with .teff Dunning seconding the motion. Meeting adjourned at 7:12 pm. C it FCZD Advisory Committee 2021 Page 2 (,;, /Z�/2, Approval Date EXHIBIT 3: Project Evaluation Criteria Page 5 of 5 PUBLIC WORKS BOARD OF COUNTY COMMISSIONERS WORK SESSION STAFF REPORT Kittitas County Flood Control Zone District Project Prioritization Framework Approved April 28, 2021 Projects supported by the Kittitas County Flood Control Zone District ("District") must address the purposes identified in Chapter 86.15 RCW (Flood Control Zone Districts) District -funded capital improvement projects must address at least one of the following purposes: • More effectively manage flood and storm waters. • Protect life and property within the district from flood damage. Capital improvement projects and programs are prioritized for funding based on objective project evaluation criteria. Planning, designing, and constructing projects, including property acquisition for flood management purposes. These activities are also collectively referred to as "Capital Improvement Projects" and include: • Improving flood conveyance' o Drainage improvements o Bridges and siphons 0 Improving flood storage and managing erosion and velocity hazards o Levee removal and setbacks o Inset floodplain creation and enhancement • Acquiring floodplain properties to remove flood -prone structures, prevent new flood risks, and / or create or maintain flood storage and associated implementation activities. • Improving flood resiliency: o Structure elevation, relocation, or floodproofing o Improve ingress and egress during flood conditions o Flood map improvements The District Advisory Committee project prioritization criteria provide are used so that funding decisions are replicable, defensible, and transparent to rate payers. Proposed programmatic activities, such as repetitive loss buy-out and mitigation projects will be evaluated as a program. Project rankings, available funding, promoting investment equity through the County and timing and sequencing consideration (including balancing planning and implementation activities in the work plan) will be used to develop the 6 -year capital plan and annual budget. ' Conveyance improvements in excess of $20,000 of district funding for an individual project in a year are considered capital improvements. Project rankings will evaluate projects based on: • The geographic scale of flooding impact. • Whether the project addresses a current or potential repetitive loss or impact, considering flooding frequency and durability of investment. • Whether the project addresses a public safety concern associated with flooding. • Whether the project advances watershed management for water supply, water quality, and water resource and habitat protection and management. • Whether the project promotes and compliments the Community Rating System Standing. • Whether this activity builds on past investments or leverages partnerships. • The amount of non -district match and funding. District Funding for Private Benefit Conducting site-specific flood risk modeling, engineering, permitting, or project implementation falls outside operations and maintenance activities and is a capital project activity. Capital project activities that benefit private property owners are allowable if there is an associated public benefit. When establishing if a public benefit will be provided, the District advisory committee should first consider local, state, and Federal regulations that must be met. District funding will not be used to meet minimum regulatory requirements for private projects. If District involvement will reduce off-site flood impacts, then there may be a public benefit, and the project is eligible for capital funding and can be evaluated on its technical merits utilizing the project evaluation criteria. If a FCZD capital project will negatively impact private property, priority will be given to funding to mitigate for these impacts. Private property owners are solely responsible for proving there is a negative impact to their property if Kittitas County has determined there would be no significant impact. When district funding is utilized for projects that will also provide a private benefit, the FCZD Advisory Committee will advise if they recommend a financial contribution by the benefiting party be required. Additionally, the Advisory Committee should consider if the public benefit should be protected through a legal agreement. Project Identification occurs through planning efforts and by referral by landowners, agency staff, and flood control zone district advisory committee members. The website will be updated with information about flood project referrals. This information will provide the contact information for referrals, the Flood Control Zone District Advisory Committee's timeline for six-year work plan and annual budget development and adoption, and the information needed by the Advisory Committee to consider funding flood projects. There will not be a formal call for proposals at this time. Project identification will also consider information gaps and planning needs to inform potential planning activities. The annual budget establishes level of effort and available funding for operation and maintenance activities. These are routine and recurring activities and the capital improvement project evaluation criteria is not used for operation and maintenance activities. Kittitas County Flood Control Zone District Project Scoring Criteria Step 1: Project Eligibility Does the proposed project more effectively manage flood and storm waters and / or protect life and property within the district from flood damage? If yes, proceed with full evaluation. Step 2: Project Scoring Criteria 1: Project Impact— Geographic • Low / Small — flooding affects a few properties or impact a limited geographic area (10 points) • Medium —flooding occurs on the neighborhood level (20 points). • High / Large—flooding has a regional impact (30 points). Criteria 2a: Flooding Frequency • Low / Rare—flooding issues occur only during the largest flood events, such as a flood of record or an annual probability that is <1% (10 points). • Medium / Occasional —flood impacts document on more than two occasions and are likely to correspond to a flood with an annual probability of 1-10% (20 points). • High / Frequent —flood impacts documented several times (3 or more times over a ten-year period) and are likely to correspond to a flood with an annual probability of at least 10%) (30 points). Criteria 2b: Durability of Investment • - 20 points if ongoing maintenance will be necessary to maintain project benefits. + 20 points — project will be self -maintaining once implemented. Criteria 3: Does the project address a public safety concern associated with flooding? • Low—Access is impaired during flooding but not considered a high hazard (10 points). • Medium —Access is hazardous during flooding (20 points). High — Critical facility is impacted, the only access for neighborhood or larger area is threatened by flooding conditions, or there is an associated and documented flood -related mortality that the project will address (30 points). Criteria 4: Does the project advance watershed management for water supply, water quality, habitat protection and management? Low — Benefits associated with one category (10 points). • Medium — Benefits associated with two categories (20 points). • High — Benefits association with three categories (30 points). Definitions • Water supply benefits: Project includes acquisition of water for water supply purposes, or includes managed or passive aquifer recharge components. • Water Quality benefits: Project provides riparian shading or sediment management and site is listed as having an associated water quality impairment. • Habitat benefits: Project improves fish passage, establishes riparian vegetation, or preserves or improves and ecological processes (for example, sediment transport or floodplain engagement). Criteria 5: Does the project promote or compliment CRS standing? The following activities receive credit (+ 30 points): • Open space preservation (acquisition and restrictive covenants and easements). • Acquisition and relocation (insurable buildings in the regulatory 100-yearfloodplain only) • Flood protection o Building retrofitting — i.e., elevation o Channel modifications, including enlarging bridges and culverts o Storm drain improvements o Diversions and other structural projects o Small reservoirs, including retention and detention basins Criteria 6: Does the activity build on past investments or leverage partnerships? • Low — project has 1 associated credit (10 points) • Medium — project has 2 associated credits (20 points) • High — project has 3 associated points (30 points) Credit allocation: • + 1 credit: project is identified as a flood reduction project in a hazard mitigation plan or flood study/planning document # + 1 credit: project is identified as arip iority flood reduction project in a hazard mitigation plan or flood study/planning document +I credit: project advances County -adopted program or objective (e.g., Voluntary Stewardship Program, Steelhead Recovery Plan, Yakima Basin Integrated Plan). Step 3: Apply match multiplier to obtain final project / program score. Step 4: Utilize project rankings to develop 6 -year capital improvement plan. Projects are listed in order by project score and this ranking is the starting point for the 6 -year capital improvement plan. The number of projects implemented each year is determined by revenue forecasts, project funding needs, and district capacity. Project order can be changed upon a consensus recommendation by the Advisory Committee, considering the following factors: balancing planning and implementation activities, promoting investment equity through the County, and timing and sequencing needs. Any changes that affect the order of project implementation relative to the project ranking order must be documented and the rationale for changing the order clearly identified.