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KITTITAS COUNTY <br />EC STUDY SESSION MINUTES <br />BOCC CONFERENCE ROOM/WEBEX, 205 WEST 5TH ROOM 108 - ELLENSBURG <br />Regular Meeting <br />WEDNESDAY 10:00 AM July 14, 2021 <br />Board members present: Chair Brett Wachsmith, Vice -Chair Laura Osiadacz <br />Others: Kady Porterfield (Event Center Director) <br />1. Call to Order 10:00am <br />2. General Event and Rental Updates — <br />Things are really buzzing now down at the grounds with the reopening and two large <br />event rentals were just held right after the 4th of July. Buck Brannaman, which took up all the <br />northern end and rodeo grounds, and the first Cascade Cow Cutters show since 2019. Large <br />turnovers and prep after the concert, but all was accomplished, and events were ready to roll. <br />Buck had a great weekend. The Cow Cutters started out great with their new set up, but after <br />their first practice on Friday they ended up over watering the arena and had to cancel <br />remainder of their show. KVEC staff is working with them on the cancellation and trying to <br />be a good partner by finding financial solutions to help with the mid -show blow of a <br />cancellation. It's been great working on a plan with Cow Cutters to get them back to <br />Ellensburg after the end of the pandemic and it's best that headway is not lost on that <br />relationship. They are looking into rescheduling dates with us to make up this show. <br />4-H events can now happen too, so they are filling our schedule and getting back in to <br />action. Horse training days, shooting sports, meetings, and then 4-H horse show coming up <br />soon too. Posse is also coming in on Tuesdays for their rides. <br />3. Self Promoted Event Updates <br />Posse also did a great job ushering for us at Patriot Night Under the Lights and we were <br />excited to have the Ellensburg Rodeo Court there to welcome people and throw t -shirts into <br />the crowd. The Fair Board members that volunteered were also a huge help and they make it <br />easy to know their tasks are going to get taken care of. Kady is so thankful for all of them. <br />All our major partners and service providers are amazing too and we can depend on them <br />to do their jobs and have our backs. The relationships that have been built with those people <br />are very valuable and by having successful events we are off to a great start on building our <br />reputation as a great venue to work with back in Nashville. <br />A full financial report has not been compiled yet since some voucher payments are still in <br />the works. With Kady's estimated numbers she's been able to analyze thus far, it's looking <br />better than expected for still only a second -year event. We had a little over 1300 people in <br />attendance, which was about the same as 2019 when we had the first Patriot Night Under the <br />Lights. <br />2022 Plans — will make some changes to layout and seating but will probably keep stage <br />direction the same. Kady will start looking for new artists to book after the fair is over <br />period. <br />Tickets go on sale for the Kittitas County Fair tomorrow! We will be able to sell tickets <br />online for the first time in history of the fair. Carnival wristbands will also be available <br />2021-07-14 MINUTES <br />