HomeMy WebLinkAboutAgreement Software PurchaseCost Rei rnbursement Agreement
AGREEMENT f 21-O1OO8
THIS AGREEMENT is made and entered lnto by and between The Seattle police Department (SpD), adepartment of the City of Seattle, hereinafter referred to as ,,SpD,,. as represented bv the City of Seattle
Pollce Department; and the Kittitas County Sheriffs office hereinafter referred to as ,Subject party,, forpurposes of reimbursing expenses incurred in the course of attending various trainings, ai requested in
advance by SPD.
sPD will reimburse the subject Party for expenses incurred during activities described in Section 2, asrequested in advance by SPD and as specified below. This Cost Reirnbursement Agreement contains six
(6) Sections.
SECTION 1. TERM OFAGREEMENT
This Agreement shall begin on June 1, 2o2t and will terminate on September 30, 2021. This
Agreement may be modified and/or continued by amendment, as rnutually agreed by both parties.
SECflON 2, DESCRIPTION OF WORK
Under the direction of the Sheriff, or delegated authorized representative, the Subject party shall beeligible for approved expenses related to the activities described below. All reimbursable expenses
shall be as specified herein, based on requests from spD ln advance.
This cost reimbursement shall be for the purpose of purchasing software for lcAC investigations. Thlspurchase wlll enhance Kittitas County Sheriff's Offlce's abillty to investigate crimes within the County
involving the exploitatlon and abuse of children online.
SECTION 3. REIMBURSEMENT
The maxlmum amount allowed for reimbursement shall not exceed $11,000.00, during the term of
this Agreement, Requests shall be submitted to the Fiscalsection, Seattle police Department, po Box
34986, Seattle, Washington 98124-4985 (spdap@seattle.sov). The subject party shall also include allapplicable supportlng documentation and receipts to support the request, including a current w-9form to be supplied by SpD.
*Please reference SPD ICAC on the invoice.
SECNON 4, FUNDING SOURCE
This confact is funded with federalgrant funds under CFDA #16.543. The grant is the Fylg
Washington ICAC Task Force Program, Award #2018-MC-FX-K054. All Federalfinancial and grant
management rules and regulations rnust be adhered to in the execution of this contract. For
reference, Federal Grant Award Documents are attached.
Agreement f 21.01008 Page 1
SECNON 5, AMENDMENTS
No modifications or amendment of the provisions hereof shall be effective unless in writing and
signed by authorized representatives of the parties hereto. The parties hereto expressly reserve the
right to rnodify the Agreement by mutual agreement,
SEqflON 6. INDEMNIFICATION
The Subject Party releases and shall defend, indemnify, and hold the City and its officers, employees
and agents harmless from all losses, liabilities, claims {lncluding claims arising under federal, state or
local laws or regulations) (and including, but not lirnited to, claims for infringement of any copyright,
patent, tradernark, or trade secret), costs (including attorneys'fees), actions or damages of any sort
whatsoever arising out of the Subject Party's performance or nonperformance of the services to be
provided under this Agreement attributable to the acts or omissions, willful rnisconduct, or breach of
this Agreement by the Subject Party, subconsultants, its servants, agents, officers or employees. The
Subject Party's obligations shall not be eliminated or reduced by any alleged negligence on the part of
the City. ln furtherance of these obligations, and only with respect to the City and its officers,
employees, and agents, the Subject Party waives any immunity it may have or limitation on the
amount or type of damages imposed under Title 51 RCW, or any other industrial insurance, worker's
compensation, disability, employee benefit, or similar laws. The Subjea Party acknowledges that the
foregoing waiver of immunity was mutually negotiated, and that the contract price reflects this
negotiation. The indemnification provided for in this section shall survive any termination or
expiration of this Agreement.
NOW THEREFORE, the parties hereto have executed this Agreement bV having their authorized
representatives affix their signatures below,
KITTITAS COUNW SHERIFF'S OFFICE SEATTIE POLICE DEPARTMENT
BY: P/- 1r,r?r4,BY:tr
cl{uyeri,sheriiT
307 West Umptanum Rd.
Ellensburg, WA 98926
DATE: I 'Ltt.Lt
Attachment:
DATE:
e Edwards, Captain
P O Box 34985
seattle, wA 981.24-4985
7zr-zl
Current W-9
Federal Grant Award Documents
Agreement # 21-01008 Page 2
Department of Justice
Office of Justice Programs
Office of the Assistant Attorney General Wsshington, D.C. 20531
September 21, 2015
Chief Kathleen M. O'Toole
Seattle Police Department
PO Box 34986
Seattle, WA 98124-4986
Dear Chief O'Toole:
On behalf of Attomey General Loretta Lynch, it is my pleasure to inform you that the Office of Justice Programs has approved
your application for funding under the FY 15 Intemet Crimes Against Children Task Force Invited in the amount of $41-6,929
for Seattle Police Department.
Enclosed you will find the Grant Award and Special Conditions documents. This award is subject to all adminisfrative and
financial requirements, including the timely submission of all financial and programmatic reports, resolution of all interim
audit findings, and the maintenance of a minimum level of cash-on-hand. Should you not adhere to these requirements, you
will be in violation of the terms of this agreement and the award will be subject to termination for cause or other adminishative
action as appropriate.
Ifyou have questions regarding this award, please contact:
- Program Questions, Stephanie Rapp, Program Manager at (202) 514-9123; and
- Financial Questions, the Office of the Chief Financial Officer, Customer Service Center (CSC) at
(800) 458-0786, or you may contact the CSC at ask.ocfo@usdoj.gov.
Congratulations, and we look forward to working with you.
Sincerely,
+n^9 11, {flan*-'--
Karol Virginia Mason
Assistant Attorney General
Enclosures
OFFICE FOR CIVI RIGHTS
Office of Justice Programs
Department of Justice
810 7th Street, NW
Washington, DC 20531
Tel: (202) 307-0690
TTY: (202)307-2027
E-mail: askOCR@usdoj.gov
Website: www.ojp.usdoj.gov/ocr
September 21,2015
Chief Kathleen M. O'Toole
Seattle Police Department
PO Box 34986
Seattle, WA 98124-4986
Dear Chief O'Toole:
Congratulations on your recent award. In establishing financial assistance programs, Congress linked the receipt of federal funding to
compliance with federal civil rights laws. The Office for Civil Rights (OCR), Office of Justice Programs (OJP), U.S. Department of Justice
(DOJ) is responsible for ensuring that recipients of financial assistance from the OJP, the Office of Community Oriented Policing Services
(COPS), and the Office on Violence Against Women (OVW) comply with the applicable federal civil rights laws. We at the OCR are
available to help you and your organization meet the civil rights requirements that come with DOJ funding.
Ensuring Access to Federally A,ssisted Programs
Federal laws that apply to recipients offinancial assistance from the DOJ prohibit discrimination on the basis ofrace, color, national origin,
religion, sex, or disability in funded programs or activities, not only in employment but also in the delivery of services or benefits. A federal
law also prohibits recipients from discriminating on the basis of age in the delivery of services or benefits.
In March of 2013, President Obama signed the Violence Against Women Reauthorization Act of 2013. The statute amends the Violence
Against Women Act of 1994 (VAWA) by including a nondiscrimination grant condition that prohibits discrimination based on actual or
perceived race, color, national origin, religion, sex, disability, sexual orientation, or gender identity. The new nondiscrimination grant
condition applies to certain programs funded after October l, 2013. The OCR and the OVW have developed answers to some frequently
asked questions about this provision to assist recipients of VAWA funds to understand their obligations. The Frequently Asked Questions
are available at httpl / ojp.gov /abouVocr/vawafaqs.htm.
Enforcing Civil Rights Laws
All recipients offederal furancial assistance, regardless ofthe particuiar funding source, the amount ofthe gant award, or the number of
employees in the workforce, are subject to prohibitions against unlawful discrimination. Accordingly, the OCR investigates recipients that
are the subject of discrimination complaints from both individuals and groups. In addition, based on regulatory criteria, the OCR selects a
number ofrecipients each year for compliance reviews, audits that require recipients to submit data showing that they are providing services
equitably to all segments of their service population and that their employment practices meet equal opportunity standards.
Providing Services to Limited English Proficiency (LEP) Individuats
In accordance with DOJ guidance pertaining to Title VI of the Civil Rights Act of 1964,42 U.S.C. $ 2000d, recipients of federal furancial
assistance must take reasonable steps to provide meaningful access to their programs and activities for persons with limited English
proficiency (LEP). See U.S. Department of Justice, Guidance to Federal Financial Assistance Recipients Regarding Title VI Piohibition
Against l.lationat Origii-' Discrirr'inaiion Affecting Lirnited English Proficient Persons, 67 Fed. Reg. 41,45 5 (2002). For more information
on the civil rights responsibilities that recipients have in providing language services to LEP individuals, please see the website
http://www.lep.gov.
Ensuring Equal Treatment for Faith-Based Organizations
The DOJ regulation, Equal Treatrnent for Faith-Based Organizations, 28 C.F.R. pt. 38, requires State Administering Agencies (SAAs) to
treat faith-based organizations tlre samg as any other applicant or recipient. The regulation prohibits SAAs from making awards or giant
administration decisions on the basis of an organization's religious character or affiliation, religious name, or the religious composittn of its
board of directors.
The regulation also prohibits faith-based organizations from using financial assistance from the DOJ to firnd inherently (or explicitly)
religious activities. While faith-based organizations can engage in non-funded inherently religious activities, they must hold them
-
separately from the program frrnded by the DOJ, and recipients cannot compel beneficiaries to participate in them. The Equal Treatment
Regulation also makes clear that organizations participating in programs funded by the DOJ are not permitted to discriminate in the
provision of services on the basis of a beneficiary's religion. For more information on the regulation, please see the OCR's website at
http://www.ojp.usdoj. gov/about/ocr/equal_Ibo.htm.
SAAs and faith-based organizations should also note that the Omnibus Crime Conhol and Safe Streets Act (Safe Streets Act) of 1968, as
amended, 42V.5.C. $ 3789d(c); the Victims of Crime Act of 1984, as amended, 42 U.S.C. g 10604(e); the juvenile Justice and Delinquency
Prevention Act of 1974, as amended, 42 U.S.C. $ 5672(b); and VAWA, Pub. L. No. 113-4, sec. 3(b)(4), 127 Stat. 54, 6l-62 (to be codified
-
at 42 U'S.C. $ 13925(b)(13) contain prohibitions against discrimination on the basis of religion in employment. Despite these
nondiscrimination provisions, the DOJ has concluded that it may construe the Religious Freedom Restoration Act (RFRA) on a case-by-
case basis to permit some faith-based organizations to receive DOJ funds while taking into account religion when hiring siaff, even if tire
statute that authorizes the funding program generally forbids recipients from considering religion in employment decisions.
Please consult with the OCR if you have any questions about the regulation or the application of RFRA-to ihe statutes that prohibit
discrimination in employment.
Using Arrest and Conviction Records in Making Employment Decisions
The OCR issued an advisory document for recipients on the proper use of arrest and conviction records in making hiring decisions. See
Advisory for Recipients of Financial Assistance from the U.S. Department of Justice on the U.S. Equal Employment Opportunity
Commission's Enforcement Guidance: Consideration of Arrest and Conviction Records in Employment Deiisions unOii fitle VII of the
Civil Rights Act of 1964 (June 2013), available at htp://www.ojp.usdoj.gov//about/ocr/pdfsAJseofConviction_Advisory.pdf. Recipients
should be mindful that the misuse of arrest or conviction records to screen either applicants for employment oiemployiei for retention or
promotion may have a disparate impact based on race or national origin, resulting in unlawful employment discriminition. In light of the
Advisory, recipients should consult local counsel in reviewing their employment practices. If warranted, recipients should also incorporate
an analysis of the use of arrest and conviction records in their Equal Employnent Opportunity Plans (EEOPsj (see below).
Complying with the Safe Streets Act
An organization that is a recipient of financial assistance subject to the nondiscrimination provisions ofthe Safe Sheets Act, must meet two
obligations: (1) complying with the federal regulation pertaining to the development of an EEOP (see 28 C.F.R. pt, 42, subpt. E) and (2)
submitting to the OCR findings of discrimination (see 28 C.F.R. $g 42.204(c),.205(c)(5)).
Meeting the EEOP Requirement
Ifyour organization has less than fifty employees or receives an award of less than $25,000 or is a nonprofit organization, a medical
institution, an educational institution, or an Indian hibe, then it is exempt from the EEOP requirement. To claim the exemption, your
organization must complete and submit Section A of the Certification Form, which is available online at
http ://www.oj p.usdoj. gov/abouVocr/pdfs/cert.pdf.
Ifyour organization is a government agency or private business and receives an award of$25,000 or more, but less than $500,000, and has
fifty or more employees (counting both full- and part-time employees but excluding political appointees), then it has to prepare a
Utilization Report (formerly called an EEOP Short Form), but it does not have to submit the report to the OCR for review. Instead, your
organization has to maintain the Utilization Report on file and make it available for review on request. In addition, your organization has to
complete Section B of the Certification Form and retum it to the OCR. The Certification Form is available at
http://www. ojp.usdoj. govlabouVocr/pdfs/cert.pdf.
Ifyour organization is a government agency or private business and has received an award for $500,000 or more and has fifty or more
employees (counting both full- and part-time employees but excluding political appointees), then it has to prepare a Utilization Report
(formerly called an EEOP Short Form) and submit it to the OCR for review within sixty days from the date of this letter. For assistance in
developing a Utilization Report, please consult the OCR's website at http://wwn/.ojp.usdoj.gov/about/ocr/eeop.htm. In addition, your
organization has to complete Section C ofthe Certification Form and retum it to the OCR. The Certification Form is available at
http ://www.ojp.usdoj. gov/abouVocr/pdfs/cert.pdf.
To comply with the EEOP requirements, you may request technical assistance from an EEOP specialist at the OCR by telephone at Q02)
307-0690, by TTY at (202) 307-2027, or by e-mail at EEosubmisson@usdoj.gov.
Meeting the Requirement to Submit Findings of Discrimination
If in the three years prior to the date ofthe grant award, your organization has received an adverse finding of discrimination based on race,
color, national origin, religion, or sex, after a due-process hearing, from a state or federal court or from a state or federal adminishative
agency, your organization must send a copy ofthe finding to the OCR.
Ensuring the Compliance of Subrecipients
SAAs must have standard assurances to notiff subrecipients oftheir civil rights obligations, written procedures to address discrimination
complaints filed against subrecipients, methods to monitor subrecipients' compliance with civil rights requirements, and a program to train
subrecipients on applicable civil rights laws. In addition, SAAs must submit to the OCR every three years written Methods of
Administration (MOA) that summarize the policies and procedures that they have implemented to ensure the civil rights compliance of
subrecipients. For more information on the MOA requirement, see http://www.ojp.usdoj.gov/funding/other_requirements.htrn.
Ifthe OCR can assist you in any way in fulfilling your organization's civil rights responsibilities as a recipient of federal financial
assistance, pleasg contact us.
Sincerely
Vn;^/ A. r,-2,.t.*
Michael L. Alston
Director
cc: Grant Manager
Financial Analyst
Department of Justice
Office of Justice Programs
Office of the Chief Financial Officer
Washington, D.C. 20531
September 21,2015
Chief Kathleen M. O'Toole
Seattle Police Department
PO Box 34986
Seattle, WA 98124 - 4986
Reference Grant Number: 2015-MC-FX-K039
Dear Chief O'Toole:
I am pleased to inform you that my office has approved the following budget categories for the aforementioned grant award in
the cost categories identified below:
Category
Personnel
Fringe Benefits
Travel
Equipment
Supplies
Construction
Contractual
Other
Total Direct Cost
Indirect Cost
Total Project Cost
Federal Funds Approved:
Non-Federal Share:
Budget
$104,400
$39,024
$36,419
$24,600
s24,s25
$0
$l 85,801
$2,160
$4t6,929
$0
$4r6,929
$416,929
$0
$0Program Income:
Match is not required for this grant program.
The line item labeled "Conhactual" may include contracts, subawards, or cousultants.
Ifyou have questions regarding this award, please contact:
- Program Questions, Stephanie Rapp, Program Manager atQ02) 514-9123
- Financial Questions, the Office of Chief Financial Officer, Customer Service Center(CSC)
at (800) 458-0786, or you may contact the CSC at ask.ocfo@usdoj.gov.
Congratulations, and we look forward to working with you.
Sincerely,
it.^'-C,-
Leigh Benda
Chief Financial Officer
ffi Department of Justice
Offi ce of Justice Programs
Office of Juvenile Justice and
Delinquency Prevenfion
Cooperative Agreement
PAGE I OF 9
l. RECIPIENT NAME AND ADDRESS (Including Zip Code)
Seattle Police Depiltment
PO Box 34986
Seattle, WA 98124-4986
4. AWARD NUMBER: 2015-MC-FX-K039
5. PROJECT PERIOD: FROM
BUDGET PERIOD: FROM
0'il01/20ts To
07/0t/2015 TO
06/30/2016
0613012016
6. AWARD DATE 09/Zv20t5 7. ACTION
Initial2a. GRANTEE IRS/VENDOR NO.
91600127s
8. SUPPLEMENT NLMBER
00
2b. GRANTEE DIJNS NO
t30986214 9. PREVIOUS AWARD AMOIJNT $0
3. PROJECT TITLE
Washington State Intemet Crimes Against Children Task Force
IO. AMOIINT OF THIS AWARD s 416,929
I I. TOTAL AWARD s 4t6,929
I2. SPECIAL CONDITIONS
THE ABOVE GRANT PROJECT IS APPROVED SUBJECT TO SUCH CONDITIONS OR LIMITATIONS AS ARE SET FORTH
ON THE ATTACHED PAGE(S).
13. STATUTORY AUTHONTY FOR GRANT
This projcct is supported uder FYI 5(OJJDP ICAC Task Force) Pub. L. No. I I 3-235; 128 Srar. Zt3O,2lgs
14 . CATALOG OF DOMESTIC FEDERAT ASSISTANCE (CFDA Nmber)
16.543 - Missing Children's Assistmce
15. METIIOD OF PAYMENT
GPRS
-
AcENcyAppRovAL
-
GRANTEE ACCEPTANCE
16. TYPED NAME AND TITLE OF A}PROVING OFFICIAL
Karol Virginia Mason
Assistant Aftomey Geueral
18. TYPED NAME AND TITLE OF AUT}IORIZED GP.ANTEE OFFICIAL
Kathleen M. O'Toole
ChiefofPolice
17. SIGNATURE OF APPROVING OFFICIAL
l-n^9 U ' /Yl"tt.'t.---
19. SIGNATURE OF AUTHORIZED RECIPIENT OFFICIAL 19A, DATE
AGENCY USE ONLY
20. ACCOTD{TING CLASSIFICATION CODES
FISCAI FUND BIJD. DTV.
YEAR CODE ACT. OFC, REG.
21. PMCTGToIS2
xFMC'1000
SI.IB. POMS AMOUNT
00 4t6929
oJP FORM 4000/2 (REV. s-87) PREVTOUS EDITTONS ARE OBSOLETE.
oJ? FORM 4000/2 (REV. 4-88)
AWARD CONTINUATION
SIIEET
Cooperative Agreement
PAGE 2 OF 9
Department of Justice
Office of Justice Programs
Office of Juvenile Justice and
Delinquency Prevention
PROJECTNUMBER 2OI5.MC.FX.KO39 AWARD DATE 09/21/2015
SPECIAL CONDITIONS
1 . Applicability of Part 200 Uniform Requirements
The Uniform Administrative Requirements, Cost Principles, and Audit Requirements in 2 C.F.R. Part 200, as adopted
and supplemented by the Department of Justice (DOI) in 2 C.F.R. Part 2800 (the .Part 200 Uniform Requirements")
apply to this 2015 award from the Office of Justice Programs (OJP). For this 2015 award, the Part 200 Uniform
Requirements, which were first adopted by DOJ on Decembet 26,2014, supersede, among other things, the provisions
of 28 C.F.R. Parts 66 and 70, as well as those of 2 C.F.R. Parts 215, 220,225, and 230.
If this 2015 award supplements funds previously awarded by OJP under the same award number, fhe Part 200 Uniform
Requirements apply with respect to ali award funds (whether derived from the initial award or a supplemental award)
that are obligated on or after the acceptance date ofthis 2015 award.
Potential availability of grace period for procurement standards: Under the Part 200 Uniform Requirements, a time-
limited grace period may be available under certain circumstances to allow for transition from policies and procedures
that complied with ptevious standards for procurements under federal awards to policies and procedures that comply
with the new standards (that is, to those at 2 C.F.R. 200.317 through 200.326).
For more information on the Part 200 Uniform Requirements, including information regarding the potentially-available
grace period described above, see the Office ofJustice Programs (OJP) website at
http://ojp, gov/fimdinglPart200UniformRequirements.htm.
In the event that an award-related question arises from documents or other materials prepared or distributed by OJP
that may appear to conflict with, or differ in some way from, the provisions of the Part 200 Uniform Requirements, the
recipient is to contact OJP promptly for clarification.
2. The recipient agrees to comply with the Department of Justice Grants Financial Guide as posted on the OJP website
(currently, the "2015 DOJ Grants Financial Guide").
3. The recipient acknowledges that failure to submit an acceptable Equal Emplolnnent Opportunity Plan (ifrecipient is
required to submit one pursuant to 28 C.F.R. Section 42.302) that is approved by the Office for Civil Rights is a
violation ofthe Standard Assurances executed by the recipient, and may result in suspension offunding until such time
as the recipient is in compliance, or termination of the award.
4. The recipient understands and agrees that OJP may withhold award funds, or may impose other related requirements, if
the recipient does not satisfactorily and promptly address outstanding issues from audits required by the Part 200
Uniform Requirements (or by the terms of this award), or other outstanding issues that arise in cornection with audits,
investigations, or reviews of DOJ awards.
5. Recipient understands and agrees that it cannot use any federal firnds, either directly or indirectly, in support ofthe
enactment, repeal, modification or adoption of any law, regulation or policy, at any level of govemment, without the
express prior written approval of OJP.
6. The recipient and any subrecipients must promptly refer to the DOJ OIG any credible evidence that a principal,
employee, agent, subrecipient, contractor, subcontractor, or other person has - (l) submitted a claim for award funds
that violates the False Claims Act; or (2) committed a criminal or civil violation of laws pertaining to fraud, conflict of
interest, bribery, gratuity, or similar misconduct involving award funds. Potential fraud, waste, abuse, or misconduct
should be reported to the OIG by - mail: Office of the Inspector General U.S. Department of Justice Investigations
Division 950 Pennsylvania Avenue, N.W. Roorn 4706 Washington, DC 20530 e-mail: oig.hotline@usdoj.gov hotline:
(contact information in English and Spanish): (800) 869-4499 or hotline fax: (202) 616-9881 Additional information
is available from the DOJ OIG website at www.usdoj.gov/oig
oJP FORM 4000/2 (REV. 4-88)
AWARD CONTINUATION
SHEET
Cooperative Agreement
PAGE 3 OF 9
Department of Justice
Office of Justice Programs
Office of Juvenile Justice and
Delinquency Prevention
PROJECTNUMBER 2OI5.MC-FX-K039 AWARD DATE O9/2II2OI5
SPECIAL CONDITIONS
7. Restrictions and certifications regarding non-disclosure agreements and related matters
No recipient or subrecipient under this award, or entity that receives a conhact or subconkact with any funds under this
award, may require any employee or contractor to sign an intemal confidentiality agreement or statement that prohibits
or otherwise restricts, or purports to prohibit or reshict, the reporting (in accordance with law) ofwaste, fraud, or abuse
to an investigative or law enforcement representative of a federal department or agency authorized to receive such
information.
The foregoing is not intended, and shall not be understood by the agency making this award, to contravene
requirements applicable to Standard Form 3 l2 (which relates to classified information), Form 4414 (which relates to
sensitive compartmented information), or any other form issued by a federal department or agency goveming the
nondisclosure of classifi ed information.
l. In accepting this award, the recipient --
a. represents that it neither requires nor has required intemal confidentiality agreements or statements from employees
or contractors that currently prohibit or otherwise currently restrict (or purport to prohibit or restrict) employeeJ or
contractors from reporting waste, fraud, or abuse as described above; and
b. certifies that, if it leams or is notified that it is or has been requiring its employees or conhactors to execute
agreements or statements that prohibit or otherwise restrict (or purport to prohibit or restrict), reporting ofwaste, fraud,
or abuse as described above, it will immediately stop any further obligations of award funds, will provide prompt
written notification to the agency making this award, and will resume (or permit resumption of)such obligationi only if
expressly authorized to do so by that agency.
2. rf the recipient does or is authorized to make subawards or contracts under this award --
a. it represents that --
(1) it has determined that no other entity that the recipient's application proposes may or will receive award funds
(whether through a subaward, contract, or subcontract) either requires or has required intemal confidentiality
agreements or statements from employees or contractors that currently prohibit or otherwise currently restrict (or
puryort to prohibit or restrict) employees or contractors from reporting waste, fraud, or abuse as described above; and
(2) it has made appropriate inquiry, or otherwise has an adequate factual basis, to support this representation; and
b. it certifies that, if it leams or is notified that any subrecipient, contractor, or subcontractor entity that receives funds
under this award is or has been requiring its employees or contractors to execute agreements or statements that prohibit
or otherwise restrict (or purport to prohibit or restrict), reporting of waste, fraud, or abuse as described above, iiwill
immediately stop any firther obligations of award funds to or by that entity, will provide prompt written notification to
the agency making this award, and will resume (or permit resumption of) such obligations only if expressly authorized
to do so by that agency.
Recipient understands and agrees that it cannot use any federal funds, either directly or indirectly, in support of any
contract or subaward to either the Association of Community Organizations for Reform Now (ACORN) or its
subsidiaries, without the express prior written approval of OJP.
9.The recipient agrees to comply with any additional requirements that may be imposed during the grant performance
period ifthe agency determines that the recipient is a high-risk grantee.
I
oJP FORM 40oo/2 (REV.4-88)
Department of Justice
Office of Justice Programs
Office of Juvenile Justice and
Delinquency Prevention
AWARD CONTINUATION
SHEET
Cooperative Agreement
PAGE 4 OF 9
PROJECTNUMBER 20I5.MC.FX.KO39 AWARD DATE O9/2II2OI5
SPECIAL CONDITIONS
10. The recipient agrees to comply with applicable requirements regarding registration with the System lor Award
Management (SAM) (or with a successor govemment-wide system officially designated by OMB and OJP). The
recipient also agrees to comply with applicable restrictions on subawards to first-tier subrecipients that do not acquire
and provide a Data Universal Numbering System (DUNS) number. The details of recipient obligations are posted on
the Office of Justice Programs web site at http;//www.ojp.gov/firnding/sam.htm (Award condition: Registration with the
System for Award Management and Universal Identifier Requirements), and are incorporated by reference here. This
special condition does not apply to an award to an individual who received the award as a natural person (i.e., unrelated
to any business or non-profit organization that he or she may own or operate in his or her name).
11. Pursuant to Executive Order 13513, "Federal Leadership on Reducing Text Messaging While Driving," 74 Fed. Reg.
51225 (October 1,2009), the Department encourages recipients and sub recipients to adopt and enforce policies
banning employees from text messaging while driving any vehicle during the course of performing work funded by this
grant, and to establish workplace safety policies and conduct education, awareness, and other outreach to decrease
crashes caused by distracted drivers.
12. The recipient agrees to comply with all applicable laws, regulations, policies, and guidance (including specific cost
limits, prior approval and reporting requiremenls, where applicable) governing the use of federal funds for expenses
related to conferences, meetings, trainings, and other events, including the provision of food and/or beverages at such
events, and costs of attendance at such events. Information on rules applicable to this award appears in the DOJ Grants
Financial Guide (cunently, as section 3.10 of "Postaward Requirements" in the "2015 DOJ Grants Financial Guide")-
13. The recipient understands and agrees that any haining or training materials developed or delivered with funding
provided under this award must adhere to the OJP Training Guiding Principles for Grantees and Subgrantees, available
at http ://www.ojp.usdoj. gov/fu nding/ojptrainingguidingprinciples. htm.
14. The recipient agrees that ifit currently has an open award offederal funds or ifit receives an award offederal funds
other than this OJP award, and those award funds have been, are being, or are to be used, in whole or in part, for one or
more of the identical cost items for which funds are being provided under this OJP award, the recipient will promptly
notiff, in writing, the grant manager for this OJP award, and, if so requested by OJP, seek a budgefmodification or
change-of-project-scope $ant adjustment notice (GAN) to eliminate any inappropriate duplication of funding.
15. The recipient understands and agtees that award funds may not be used to discriminate against or deni$ate the
religious or moral beliefs of students who participate in programs for which financial assistance is provided from those
funds, or of the parents or legal guardians of such students.
16. The recipient understands and agrees that - (a) No award funds may be used to maintain or establish a computer
network unless such network blocks the viewing, downloading, and exchanging ofpomography, and (b) Nothing in
subsection (a) limits the use of funds necessary for any Federal, State, tribal, or local law enforcement agency or any
other entity carrying out criminal investigations, prosecution, or adjudication activities.
l7 . A recipient tlat is eligible under the Part 200 Uniform Requirements to use the "de minimis" indirect cost rate
described in 2 C.F.R. 200.414(f), and that elects to use the "de minimis" indirect cost rate, must advise OJP in writing
of both its eligibility and its election, and must comply with all associated requirements in the Part 200 Uniform
Requirements. The "de minimis" rate may be applied only to modified total direct costs (MTDC).
18. The recipient must collect, maintain, and provide to OJP, data that measure the performance and effectiveness of
activities under this award, in the manner, and within the timeframes, specified in the program solicitation, or as
otherwise specified by OJP. Data collection supports compliance with the Govemment Performance and Results Act
(GPRA) and the GPRA Modernization Act, and other applicable laws.
oJP FORM 4000/2 (REV. 4-88)
Department of Justice
Office of Justice Programs
Office of Juvenile Justice and
Delinquency Prevention
AWARD CONTINUATION
SHEET
Cooperative Agreement
PAGE 5 OF 9
PROJECTNUMBER 2OI5.MC-FX-K039 AWARD DATE 09/21/2015
SPECIAL CONDITIONS
19. Prior to the expenditure ofconfidential funds, the recipient and any subrecipients agree to sign a certification indicating
that he or she has read, understands, and agrees to abide by all of the conditions pertaining to confidential fund
expenditures as set forth in the OJP Financial Guide.
oJP FORM 4000/2 (REV. 4-88)
Department of Justice
Office of Justice Programs
Office of Juvenile Justice and
Delinquency Prevention
AWARD CONTINUATION
SHEET
Cooperative Agreement
PAGE 6 OF 9
PROJECTNUMBER 2OI5-MC.FX-K039 A\ryARD DATE 09/21/2015
SPECIAL CONDITIONS
20. Within 45 calendar days after the end of any conference, meeting, retreat, seminar, symposium, kaining activity, or
similar event funded under this award, and the total cost of which exceeds $20,000 in award funds, the recipient must
provide the program manager with the following information and itemized costs:
1) name ofevent;
2) event dates;
3) location ofevent;
4) number offederal attendees;
5) number of non-federal attendees;
6) costs of event space, including rooms for break-out sessions;
7) costs ofaudio visual services;
8) other equipment costs (e.g., computer fees, telephone fees);
9) costs ofprinting and distribution;
l0) costs of meals provided during the event;
1 l) costs ofrefreshments provided during the event;
12) costs of event plarurer;
l3) costs ofevent facilitators; and
14) any other costs associated with the event.
The recipient must also itemize and report any ofthe following attendee (including participants, presenters, speakers)
costs that are paid or reimbursed with cooperativo agreement funds:
1) meals and incidental expenses (M&IE portion of per diem);
2) lodging;
3) transportation to/from event location (e.g., common carrier, Privately Owned Vehicle (POV)); and,
4) local transportation (e.g., rental car, POV) at event location.
Note that ifany item is paid for with registration fees, or any other non-award funding, then that portion ofthe expense
does not need to be reported.
Further instructions regarding the submission of this data, and how to determine costs, are available in the OJP
Financial Guide Conference Cost Chapter.
oJP FORM 4000/2 (REV. 4-88)
PAGE 7 OF 9
Department of Justice
Office of Justice Programs
Office of Juvenile Justice and
Delinquency Prevention
AWARD CONTINUATION
SHEET
Cooperative Agreement
PROJECTNI.'MBER 20I5-MC-FX.KO39 AWARD DATE O9/2II2OL5
21
SPECIAL CONDITIONS
The recipient agrees to comply with applicable requirements to report first-tier subawards of$25,000 or more and, in
certain circumstances, to report the names and total compensation ofthe five most highly compensated executives of
the recipient and first-tier subrecipients of award funds. Such data will be submitted to the FFATA Subaward
Reporting System (FSRS). The details of recipient obligations, which derive from the Federal Funding Accountability
and Transparency Act of 2006 (FFATA), are posted on the Office of Justice Programs web site at
http://ojp.gov/firnding/Explore/IFATA.htm (Award condition: Reporting Subawards and Executive Compensation), and
are incorporated by reference here. This condition, and its reporting requirement, does not apply to grant awards made
to an individual who received the award as a natural person (i.e., unrelated to any business or non-profit organization
that he or she may o\.vn or operate in his or her name).
22.With respect to this award, federal funds may not be used to pay cash compensation (salary plus bonuses) to any
employee ofthe award recipient aI
^
rate that exceeds 1 I 0% of the maximum annual salary payable to a member of the
federal govemment's Senior Executive Service (SES) at an agency with a Certified SES Performance Appraisal System
for that year. (An award recipient may compensate an employee at a higher rate, provided the amount in excess of this
compensation limitation is paid with non-federal funds.)
This limitation on compensation rates allowable under this award may be waived on an individual basis at the
discretion of the OJP official indicated in the program announcement under which this award is made.
23. Approvalofthisawarddoesnotindicateapprovalofanyconsultantrateinexcessof$650perday.Adetailed
justification must be submitted to and approved by the Office ofJustice Programs (OJP) program office prior to
obligation or expenditure of such funds.
24.The Project Director and key program personnel designated in the application shall be replaced only for compelling
reasons. Successors to key personnel must be approved, and such approval is contingent upon submission of
appropriate information, including, but not limited to, a resume. OJP will not unreasonably withhold approval.
Changes in other program personnel require only notification to OJP and submission ofresumes, unless otherwise
designated in the award document.
25 The recipient agrees to submit a final report at the end of this award documenting all relevant project activities during
the entire period of support under this award. This report will include detailed information about the projec(s) funded,
including, but not limited to, information about how the funds were actually used for each purpose area, data to support
statements ofprogress, and data conceming individual results and outcomes offunded projects reflecting project
successes and impacts. The final report is due no later than 90 days following the close of this award period or the
expiration of any extension periods. This report will be submitted to the Office of Justice Programs, on-line through
the Intemet at https://grants.ojp.usdoj.gov/.
26.The recipient agrees that it will submit quarterly financial status reports to OJP on-line (at https://grants.ojp.usdoj.gov)
using the SF 425 Federal Financial Report form (available for viewing at
www.whitehouse.gov/omb/grants/standard_forms/ff report.pdf), not later than 30 days after the end ofeach calendar
quarter. The final report shall be submitted not later than 90 days following the end of the award period.
27 The recipient shall submit semiannual progress reports. Progess reports shall be submitted within 30 days after the end
ofthereportingperiods,whichareJune30andDecember3l,forthelifeoftheaward. Thesereportswillbesubmitted
to the Office ofJustice Programs, on-line through the Internet at https://grants.ojp.usdoj.gov/.
oJP FORM 4000/2 (REV. 4-88)
Department of Justice
Office of Justice Programs
Office of Juvenile Justice and
Delinquency Prevention
AWARD CONTINUATION
SHEET
Cooperative Agreement
PAGE 8 OF 9
PROJECTNUMBER 20I5.MC.FX-K039 AWARD DATE O9/2II2OI5
SPECIAL CONDITIONS
28. The Office of Juvenile Justice and Delinquency Prevention has elected to enter into a Cooperative Agreement rather
than a grant with the recipient. This decision reflects the mutual interest of the recipient and OJJDP in the operation of
the project as well as the anticipated level of Federal involvement in this project. OJJDP's participatory role in the
project is as follows:
a. Review and approve major work plans, including changes to such plans, and key decisions pertaining to project
operations.
b. Review and approve major project generated documents and materials used in the provision ofproject services.
Provide guidance in significant project planning meetings, and participate in project sponsored haining events or
conferences.
The recipient agrees to forward reports of ICAC Task Force Program Monthly Performance Measures to the OJJDP-
designated site.
30. The recipient agrees to comply with the OJJDP approved ICAC Task Force Operational and Investigative Standards
3 I . The recipient acknowledges that the Office ofJustice Programs (OJP) reserves a royalty-free, non-exclusive, and
irrevocable license to reproduce, publish, or otherwise use, and authorize others to use (in whole or in part, including in
connection with derivative works), for Federal purposes: (1) any work subject to copyright developed under an award
or subaward; and (2) any rights of copyright to which a recipient or subrecipient purchases ownership with Federal
support.
The recipient acknowledges that OJP has the right to (1) obtain, reproduce, publish, or otherwise use the data first
produced under an award or subaward; and (2) authorize others to receive, reproduce, publish, or otherwise use such
data for Federal putposes. "Data" includes data as defined in Federal Acquisition Regulation (FAR) provision 52.227-
14 (Rights in Data - General).
It is the responsibility ofthe recipient (and ofeach subrecipient, ifapplicable) to ensure that this condition is included
in any subaward under this award.
The recipient has the responsibility to obtain from subrecipients, contractors, and subcontractors (if any) all rights and
data necessary to fulfill the recipient's obligations to the Govemment under this award. If a proposed subrecipient,
contractor, or subcontractor refuses to accept terms affordilg the Govcmmcnt such rights, thc recipient shall promptly
bring such refusal to the attention of the OJP program manager for the award and not proceed with the agreement in
question without further authorization from the OJP program office.
32 ICAC Annual Repods
The recipient agrees to submit annual reports to OJP that set forth the following:
(A) The number oflaw enforcement agencies participating in Intemet crimes against children progtam standards
established by the task force. (B) Staffing levels of the task force, including the number of investigators, prosecutors,
education specialists, and forensic specialists dedicated to investigating and prosecuting Internet crimes against
children.
33 . The recipient agrees to submit quarterly reports to OJP that set forth the following:
Prosecution perfonnance measures ofthe lead task force agency and any affiliates receiving $20,000 or more in
subrecipient funding per project period year, including-
1) the number of prosecutions for Intemet crimes against children;
2) whether the prosecution resulted in a conviction for such crime; and
3) the sentence and the statutory maximum for such crime under State law.
29
oJP FORM 4000/2 (REV. 4-88)
AWARD CONTINUATION
SHEET
Cooperative Agreement
PAGE 9 OF 9
Department of Justice
Office of Justice Programs
Office of Juvenile Justice and
Delinquency Prevention
PROJECTNUMBER 2OI5-MC-FX-K039 AWARD DATE O9I2I/2015
SPECIAL CONDITIONS
34. Any Web site that is funded in whole or in part under ihis award must include the following statement on the home
page, on all major entry pages (i.e., pages (exclusive of documents) whose primary purpose is to navigate the user to
interior content), and on any pages from which a visitor may access or use a Web-based service, including any pages
that provide results or outputs from the service:
"This Web site is funded [insert "in part," if applicable] through a grant from the [insert name of OJP component],
Office of Justice Programs, U.S. Department of Justice, Neither the U.S. Department of Justice nor any of its
components operate, control, are responsible for, or necessarily endorse, this Web site (including, without limitation, its
content, technical infrastructure, and policies, and any services or tools provided)."
The full text of the foregoing statement must be clearly visible on the home page. On other pages, the statement may
be included through a link, entitled "Notice of Federal Funding and Federal Disclaimer," to the full text of the
statement,
oJP FORM 4000/2 (REV.4-88)
Department of Justice
Office of Justice Programs
Office of Juvenile Justice and Delinquency Prevention
Memorandum To
From:
Subject:
ll/ashington, D.C. 205i 1
Official Grant File
Lou Ann Holland, Program Manager
Categorical Exclusion for Seattle Police Department
This award is made as part of the Intemet Crimes Against Children Task Force Program. Awards under this
program will be used to support State and local law enforcement agencies to maintain and expand State and
regional task forces to address technology-facilitated child exploitation. None of the following activities will be
conducted either under this award or a related third party action:
l) New construction;
2) Any renovation or remodeling of a property located in an environmentally or historically sensitive area,
including properry (a) listed on or eligible for listing on the National Register of Historic Places, or (b) located
within a 100-year flood plain, a wetland, or habitat for an endangered species;
3) A renovation which will change the basic prior use of a facility or significantly change its size;
4) Research and technology whose anticipated and future application could be expected to have an effect on the
environment; or
5) Implementation of a program involving the use of chemicals, other than chemicals that are (a) purchased as an
incidental component of a funded activity and (b) traditionally used, for example, in office, household, recreational,
or education environments.
Additionally, the proposed action is neither a phase nor a segment of a project which when reviewed in its entirety
would not meet the criteria for a categorical exclusion. Consequently, the subject federal action meets OJP's
criteria for a categorical exclusion as contained in paragraph 4(b) of Appendix D to Part 6l of Title 28 of the Code
of Federal Regulations.
Department of Justice
Office of Justice Programs
Ofhce of Juvenile Justice and
Delinquency Prevention
GRANT MAI\IAGER'S MEMORANDUM, PT. I:
PROJECT SUMMARY
Cooperative Agreement
PROJECT NUMBER
2015-MC-FX-K039 PACE I OF I
This project is supporred uder FYls(OJJDP ICAC Task Force) pub. L. No, I l3-235; 128 Stat. 2130, 2195
l. STAFF CONTACT (Name & telephone nmber)
Stephanie Rapp
(202) st4-9123
2. PROJECT DIRECTOR Qrlme, address & telephone nmber)
Sham Tonkin
Grmt Manager
610 5th Avenue
PO Box 34986
Seattle, wA 98124-4986
(206) 386-0063
3a. TITLE OF THE PROGRAM
OJJDP FY l5 Intemet Crimes Against Chilclren Task Force Invited
3b, POMS CODE (SEE TNSTRUCTTONS
ON REVERSE)
4. TITLE OF PROJECT
Washington State Intemet Crimes Against Children Task Force
5. NAME & ADDRESS OF GRANTEE
Seattle Police Department
PO Box 34986
Seattle, WA 98124-4986
6. NAME & ADRESS OF SUBGRANTEE
7. PROGRAM PERIOD
FROM: 07/0112015 TO: 06/30/2016
8. BUDGET PERIOD
FROM: 07101/2015 TO: 06130/2016
9. AMOUNT OF AWARD
$ 416,929
IO. DATE OF AWARD
0912t/20t5
I I. SECOND YEAR'S BUDGET 12. SECOND YEAR'S BUDGET AMOUNT
13. THIRD YEAR'S BUDGET PERIOD 14. THIRD YEAR'S BLIDGETAMOUNT
15. SUMMARY DESCRIPTION OF PROJECT (See inshuction on reverse)
The National Iltemet Crimes Against Children (CAC) Task Force Program, as established by the PROTECT Ou Children Act of2008, consists of State and local
law enforcement task forces dedicated to developing effective responses to online enticement ofchildren by sexual predators, child exploitation, md child obscenity
md pomography cases. Each State and local task force that is part of the national program shall: I ) consist of State and local investigators, prosecutors, forensic
specialists, and education specialists who are dedicated to addressing the goals ofthe task force; 2) engage in proactive investigationi, foreniic examinations, and
effective prosecutions oflntemet crimes against children;3) provide forensic, preventive, and investigative assistmce to puents, educators, prosecutors, law
enforcement, and others conceme d with htemet crimes against children; 4) develop multijurisdictional, multiagency partnerships md responses to Intemet crimes
against children offenses through ongoing infomational, adminishative, ud technological support to other Staie andlocal law inforcement agencies, as a means for
such agencies to acquire the necessary knowledge, persomel, and specialized equipment to investigate and prosecute such offenses; 5) particifate in nationally
coordinated investigations in uy case in which the Attomey General detemines such participation to be neiessary, as pemitted by the availible resouce of such
oJP FORM 4000/2 (REV. 4-88)
task force; 6) establish or adopt investigative and prosecution standrds consistent with established noms, to which such task fiorce shall comply; ?) investigate, md
seek prosecution on tips related to Intemet cdmes against children, including tips &om Operation Fairplay, the National Intemet Crimes Against Children Data
System, the National Center for Missing and Exploited Children's CyberTipline, ICAC task forces, and other Federal, State, and local agencies, with priority being
given to investigate leads that indicate the possibility of identiffing or rescuing child victims, including investigative leads that indicate a likelihood ofseriousness
ofoffense or dmgerousness to the commuity; 8) develop procedures for hmdling seized evidence for ICAC task force lead agencies and affiliate agencies; 9)
maintain reports required by OJJDP and other reports md records as detemined by the Attomey General; and, l0) seek to comply with national standards regarding
the investigation and prosecution oflntemet crimes against children, as set forth by the Attomey General, to the extent such standards are consistent with the law of
the State where the task force is located.
As the lead law enforcement agency for the ICAC Task Force in the State ofWashington, the Seattle Police Departrnent proactively and reactively investigates an
ever growing number oftechnology-facilitated crimes against children. Each year since the ICAC Task Force began, the Seattle Police Department has successfully
expanded the number ofinvestigative partner agencies within Washington State, which improves the overall Task Force's response 10 interdict, investigate and
prosecute ICAC cases. Twenty five (25) ofthe 29 counties in Washilgton Stat€ have representation on the statewide ICAC Task Force. This new funding will
support the salary and benefit costs associated with a dedicated full time Program Manager, tavel and training costs for detectives and forensic investigators, and
the purchase ofsoftware and equipment needed to stay abreast ofemerging technologies. The funding will also support regional haining and education opportunities
for Task Force partners and equipmeni to suppod their investigations. Task Force members will utilize NetSmartz and other NCMEC tools to educate teachers,
studenls, and parents about the dangers ofthe Intemet.
NCA/CF
Kittitas County
Review Form
Grants & Contract Agreement
Ju 27 202L
Today's Date Agenda Date
Au st 202L
Fund/Department
30 / Sheriff
Cont rant lnformation
Financial lnformation
Bu lnformation
Pass Through lnformation
Contract nt Seattle Police artment
Period Begin Date: lune2I,2O2t Period End Date: September 30,2027
TotalGra ct Amount: not to exceed 51 000
Gra ntract Number: #21-01008 1-029
Contract/Grant Su mmary:
The SPD agrees to reimburse the cost of purchasing software for ICAC (Internet Crimes Against
Children) investigations. This purchase will enhance the KCSO's ability to investigate crimes within the
county involving the exploitation and abuse of children online. The KCSO may reapply each year for
reimbursement of the annual renewal cost of $10,000.
Total Amount: not to exceed S11,000 State Funds S0 Federal Funds S0
Percentage County Funds Matching Funds S0 CFDA# NA
ln-Kind S0
Explain
ls Equipment being purchased? Yes Who owns equipment? County
New Personnel being hired? No Contact HR hiring -
Future impacts or liability to Kittitas County: annual renewal costs
Budget Amendment Needed?
New Division Created? NO
Yes ! attach budget form No El Why not- Revenue will zero out the
expenses, as this is a reimbursement.
Revenue Code
Expense Code 001-3OO2O7 6404
Agency to Pass Through NA
Amount to Pass Throueh 5o
5ub-Contract Approved Date:
Grant/Contract Review Page L
Prosecutor Review
Has the Prosecutor reviewed this reement?Yes No CAMAS# 52422
Cou ents I
Submitted
Signature: Al.-fLq &-1 Date: 1-Lt-U
Department: Sh5riff
Assignment of lnformation
Itlr
Grant/Contract Review page 2
Auditor Facilities Maintenance
lnformation Services Human Resource
Prosecutor Treasurer
Auditor's Office
Human Resource
Prosecutor's Office /-\L{ l-7 V/z r/z"r/ > d'z
Who Signed the grant application I
Reviewer Date