HomeMy WebLinkAboutLT-2021-019LT -2O2L-OL9-S U N CAD IA-AX ES
2021 TODGING TAX SERVICES AGREEMENT
BETWEEN KIfiITAS COUNTY AND SUNCADIA RESORT
This Contract, effectiveJanuary L,2021" is made and entered into byand between KITTITAS
COUNTY ("County"), a subdivision of the State of Washington, and SUNCADIA RESORT
("Contractor"), for 2O2L Axe Throwing Tournament (Event").
WHEREAS, the purpose of this Agreement is to provide for activities and expenditures
designed to increase tourism,
NOW THEREFORE, in consideration of the terms and conditions contained herein, or
attached and incorporated and made a part hereof, the County and the Contractor mutually agree
as follows:
Section 1-of Work.
a. Contractor shall provide the services and staff described in its Application for Lodging Tax
Funds submitted to the Lodging Tax Advisory Committee, attached hereto as Exhibit "A"
which is attached hereto and incorporated herein by this reference.
b. Except as otherwise specifically provided in this Agreement, Contractor shall furnish the
following as required to perform the services, described in Paragraph (a) above, in
accordance with this Agreement: Personnel, labor and supervision; technical, professional
and other services. All such services, property and other items furnished or required to be
furnished, together with all other obligations performed, or required to be performed, by
Contractor under this Agreement are collectively referred to herein as "Services."
c. Contractor shall commence, perform, and complete such Services in accordance with
Exhibit "8" \uhich is attached hereto and incorporated herein by this reference. \
Section 2. Pavment.
a. As full compensation for satisfactory performance of the Contractor's Services, the County
agrees to pay Contractor the sum of two thousand seven hundred fifty dollars ($2,750)
(Kittitas Co. lodging tax funding)
b. Additional payment terms: The County will make payment to the Contractor only on a
reimbursement basis, as receipts/invoices for any items including marketing and/or
advertising are submitted to the County, not to exceed the sum of two thousand seven
hundred fifty dollars (52,750) (Kittitas Co. lodging tax funding).
c. Services/Expenses that are reimbursed must be dated during the current year and final date
to submit reimbursements requests is January 15,2022 after this date funds lapse.
d. Requests for reimbursements must be submitted to:
Kittitas County Auditor
Attn: Auditor's Accounting
205 West 5th Ave - Suite 105
Ellensburg, WA 98926
2027 County Lodging Tox Funding Agreement Pdge 7
LT.2O2L-OT9.S U N CA D IA-AX ES
a ud ito rsacco unti ns@co. l(ittitas.wa. us
e. Reporting requirements of your events will be required on prescribed forms from the
County Auditor.
f. Contractor is eligible to claim reimbursement for the following items and amounts onlyr Axe Throwing Equipment such as axes, handles, and markersr Flyer and Signs such as Posters, Banners, Eventr Digital advertising: Such as resort website, resorto Print Advertising: Such as regional Seattle/Bellevueo Radio Advertising: Such as regional Seattle/Bellevuer Materials such as lumber and screws to build additional axe throwing lanes
g. Contractor is not eligible to claim reimbursement for any items not listed in Section 2 (f) and
is further expressly denied funding for the following items as requested in the application as
defined in Section 1(a): No vendor costs.
h. Contractors requesting reimbursement for event-specific expenses shall submit all claims as
no more than two reimbursement requests with supporting documentation.
, l. Contractors must complete the Lodging Tax Reimbursement online training course provided
{by the County Auditor's office prior to filing reimbursement claim. Requests for
reimbursement will not be accepted by the County Auditor prior to the training being
completed. The training may be found online at the Kittitas County Auditor's website at the
fol lowing add ress: http ://www.co. kittitas.wa. us/a ud itor/defa u lt.aspx
Section 3- Perfci bv Contractor
a Contractor shall not (by contract, operation of law or otherwise) delegate or subcontract
performance of any Services to any other person or entity without the prior written consent
of the County. Any such delegation or subcontracting without the County's prior written
consent shall be voidable at the County's option.
b. Contractor shall at all times be an independent contractor and not an agent or representa-
tive of the County with regard to performing the Services. Contractor shall not represent
that it is, or hold itself out as, an agent or representative of the County. ln no event shall
Contractor be authorized to enter into any Agreement or undertaking for or on behalf of the
County. lt is understood that the Contractor and the Contractor's staff and employees are
not employees of the County and are not, therefore, entitled to any benefits provided
employees of the County.
c.Contractor shall comply with all applicable laws, ordinances, rules, regulations, orders,
licenses, permits, and other requirements, now or hereafter in effect, of any governmental
authority (including, but not limited to, such requirements as may be imposed upon the
County and applicable to Services).. Contractor shall furnish such documents as may be
required to effect or evidence such compliance. All laws, ordinances, rules, and orders
required to be incorporated into agreements of this character are incorporated into this
2027 County Lodging Tax Funding Agreement Page 2
LT -2O2L-OL9-S U N CAD I A-AX ES
Agreement by this reference. Contractor agrees to obtain all required licenses and permits,
and further agrees to keep them in full force and effect during the term of this Agreement.
d. The County and the Contractor agree that in fulfilling the terms and conditions of this
Agreement neither shall discriminate on the basis of race, creed, color, national origin, age,
sex, marital status, or the presence of a physical, sensory, or mental handicap.
e The Services shall at all times be subject to inspection by and approval of the County, but
the County's making (or failure or delay in making) such inspection or approval shall not
relieve Contractor of its responsibility to perform the Services in accord with this
Agreement, notwithstanding the County's knowledge of defective or non-complying
performance, or the substantiality or ease of discovering the same. Contractor shall provide
the County with sufficient, safe, and proper facilities and equipment for such inspection and
free access to such facilities.
t. This contract is subject to review by any Federal or State auditor. Contractor shall promptly
furnish the County or its designee, or such Federal or State auditor with such information
related to the Services as may be requested by the applicable governmental entity.
Contractor shall preserve and maintain all financial records and records relating to
performance of Services under this Agreement for six (6) years after contract termination.
For such duration after the County makes final payment of compensation due hereunder,
Contractor shall provide the County access to (and the County shall have the right to
examine, audit and copy, with or without notice) all of Contractor's books, documents,
papers and records related to the Services or this Agreement.
g. Contractor understands and acknowledges that Contractor is solely responsible for its own
reporting and accounting of all state, federal, social security, and local taxes, of every nature,
arising from Contractor/s performance of this Agreement. All compensation received by the
Contractor will be reported to the lnternal Revenue Service at the end of the calendar year in
accord with the applicable IRS regulations.
Section 4. Release, Indemnitv, and Hold Harmless.
The County assumes no liability for the Contractor's actions under this Agreement. Contractor
releases and shall defend, indemnifu, and hold harmless the County, its officers and employees,
agents, representatives, attorneys and/or volunteers, from and against all claims, costs, liabilities,
damages, and expenses, (including, but not limited to, reasonable attorney fees) which arise or
may arise or be alleged to arise out of or by reason of this Agreement including:
Any fault, negligence, strict liability or product liability of Contractor in connection with the
Services for this Agreement;
Any lien asserted upon any property of the County in connection with the Services for this
Agreement;
Any failure of Contractor, or of the Services, to comply with any applicable law, ordinance,
rule, regulation, order, license, permit and other requirement, now or hereafter in effect, of
any governmental authority; or
a
a
a
a Any breach of or default under this Agreement by Contractor
2027 County Lodging Tax Funding Agreement Poge 3
LT-202 1-O 19-SU N CAD IA-AXES
Section 5. Compliance with Public Records Law.
ln compliance with Washington's public records law, the County will retain copies of any
documents associated with this Agreement, which may be required by law unless legally
exempt from such retention, for any applicable legally required retention period.
b. ln the event a public records request is made to the County for documents created in
relation to this Agreement, should legal uncertainty arise regarding the disclosability of any
documents under federal or state public records laws, the County shall provide notice to
Contractor pursuant to Washington's public records act, chapter 42.56 RCW, to allow
Contractor to seek a court injunction.
c. The County specifically shall not be liable to Contractor for the County's release under public
records laws of any documents not proteited by trademark, copyright or other law.
Section 6. Industrial lnsurance Waiver.
With respect to performance of this Agreement and as to any claims against the County, its Additional
lnsureds, officers, agents and employees, the Contractor expressly waives its immunity under Title 51
of the Revised Code of Washington, the lndustrial lnsurance Act, for injuries to Contractor's employees
and agrees that the obligations to indemnifiT, defend and hold harmless provided in this Agreement
extend to any claim brought by or on behalf of any employee of the Contractor. This waiver is
mutually negotiated by the parties to this Agreement.
Section 7. lnsurance and Endorsements,
The County may require through a request in writing that the Contractor provide the County
with a certificate, binder, or policy of liability insurance, acceptable to the County in an
amount specified by the County.
Such liability insurance shall be such as will protect Contractor, its employees, agents and
representatives, from all claims, losses, harm, costs, liabilities, damages and expenses
arising out of personal injury (including death) or property damage that may result from
performance of the Services or this Agreement, whether such performance is by Contractor
or any of its employees, agents or representatives.
Should the County require such liability insurance, the Contractor agrees to provide proof of
insurance prior to commencing performance of this Agreement.
d. Copies of the County's written request and the insurance documents provided by Contractor
shall be attached to this Agreement and by this reference will be made part hereof.
e. Where insurance is requested by the County, all liability insurance policies shall be endorsed
to include the County as an Additional lnsured and shall stipulate that the insurance
afforded by the policies shall be primary insurance, and that any insurance, self-insured
a
b
c
2027 County Lodging Tax Funding Agreement Page 4
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retention, deductibles, or risk retention trusts maintained or participated in by the Parties
shall be excess and not contributory to any other insurance maintained by the County.
Contractor shall furnish the County a certificate of insurance with Endorsement as evidence
that the required policies are in full force and effect.
Section 8. Termination.
The County may, by written notice thereof to Contractor, terminate this Agreement as to all or any
portion of the Services not yet performed, whether or not Contractor is in breach or default. Upon
receiving such notice of termination, Contractor shall, except as otherwise directed by the County,
immediately stop performing the Services to the extent specified in the notice. ln the event the
County terminates the Contractor's Services, the Contractor is obligated and hereby agrees to
refund to the County all monies paid for Services not yet rendered by the Contractor, if any, as of
the date of the notice of termination.
Section 9. Miscellaneous.
Contractor shall not (by contract, operation of law or otherwise) assign this Agreement or
any right or interest in this Agreement without the County's prior written consent.
b. This Agreement embodies the entire Agreement between the County and Contractor, and
supersedes any and all prior oral or written communications, proposals, conditions, promises,
representations, or understandings regarding the Services. No change, amehdment or
modification of any provision of this Agreement shall be valid unless set forth in a written
amendment to the Agreement signed by both parties.
Notice for any purpose under this Agreement, except service of process, shall be given by
the Contractor to the Kittitas County Commissioners and the Kittitas County Auditor, 205 W.
5th Ave. Ste. 1-08, Ellensburg, WA 98926. For all purposes under this Agreement, any notice by
the County to the Contractor shall be given to the Contractor's address provided on the
signature page. Notice may be given by delivery or by depositing in the U.S. Mail, first class,
postage prepaid, certified mail, return receipt requested.
d. The section and paragraph headings of this Agreement are for reference convenience only
and are not intended to restrict, affect or be of any weight in interpreting or construing the
provisions of such sections or paragraphs.
e.. This Agreement may be executed in one or more counterparts and by facsimile, each of
which will be deemed an original, but all of which together will constitute one and the same
instrument.
f. Contractor warrants to the County that the individual signing on Contractor's behalf has the
requisite power and authority to enter into and to perform Contractor's obligations under
this Agreement. Contractor further warrants to the County that Contractor has made no
misrepresentation or misleading statement in connection with this Agreement, and is not in
a
c
2027 County Lodging Tox Funding Agreement Page 5
LT.2O2L-OL9-S U N CAD IA-AX ES
violation of any applicable law, ordinance, or regulation the consequence of which will or
may materially affect Contractor's ability to perform its obligations under this Agreement.
g. lf any term or condition of this Agreement or the application thereof to any person(s) or
circumstances is held invalid, such invalidity shall not affect the other terms, conditions or
applications which can be given effect without the invalid term, condition or application. To
this end, the terms and conditions of this Agreement are declared severable.
h. The exclusive venue for any action brought to enforce this Agreement or any of its terms
shall be in Kittitas County, State of Washington.
i. The performance of this Agreement is subject to termination without liability by either party
upon the occurrence, or upon the prediction by the National Oceanic and Atmospheric
Administration, any other agency of the United States Government, or any agency of the
Government of the State of Washington of the occurrence of any circumstance beyond the
control of either party-including, without limitation, acts of God, war, acts of terrorism
within a fifty (50) mile radius of Kittitas County, government regulations, disaster,
pandemic/epidemic illness, strikes or threat of strikes (except that neither party may
terminate this Agreement for situations involving that party's own employees), civil
disorder, or curtailment of transportation facilities-to the extent that such circumstance
makes it illegal , impossible or economically impracticable for the parties to complete the
duties and mutual obligations agreed upon and imposed upon them herein. The ability to
terminate this Agreement without liability pursuant to this paragraph is conditioned upon
delivery of written notice from one party to the other within 10 days of such occurrence or
upon delivery of written notice from one party to the other within 24 hours of the receipt of
notice of the prediction of any of the above occurrences. To the extent feasible within the
constraints imposed by any event of the type described above, the parties agree that if the
triggering event is of apparently or likely transitory effect, the parties may negotiate such
amendments to the agreement that are mutually satisfactory and not otherwise contrary to
law, including but not limited to a change in the dates for completion of any portion or the
entirety of this agreement.
2027 County Lodging Tax Funding Agreement Page 6
KITTITAS COUNTY
BOARD OF
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CONTRACTOR
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2027 County Lodging Tax Funding Agreement Poge 7
u 1)
C!-TAC: Application for LodEing T'ax Grant Fundiqg
Grant Application
Workshop - 2020 *Dd you aftend the Oant Application \Abrkshop - 2020 hosted by the Kiftitas Ocunty Chatlber of Connerce?
C Yes
(rNo
G Yes,
I have read and understand Subnitlal lnsfilctions and General lnftvnntion for the 2021 Lodqinq Tax Gant Funding
Fl'ocess
Submittal lnstructions
& General
lnformation *
You are strongly encouraged to cornpose your Responses to the questions sf {his form with a desktop text
editor and save your work, then copy and paste the information into the form. You may also save a draft by selecting
the button at the bottom of this page. When you do this you will be logged out and must log back in to continue. ln order
to save a draft you will need to provide an email address and a passuord. After completing the save draft, you will be
redirected to landing page containing a link to log back into the form. We suggest you save this link as a bookmark. The
link will also be sent to you in an email.
Organization I nformation
Name of Organization * Suncadia Resort
Organization Address * Sreet Address
3600 Suncadia Trail
Acidress Line 2
otv
Cle Elum
hstal I Zip Cocle
98922
Upload Proof of
Organization Status*
Project Contact I nformation
State / R'ovince / Ragion
WA
Oountry
USA
Organization is a:*G Business
C Non-Profit
(Note: Please submit W-9 for business or IRS Designation Letter for non-profit.)
Click here to view sample documents (redacted).
3320 Suncadia Trail - Hotel License - Business License.pdf
Acceptable file fornuts include: JPG, FDF or 'llFF.
87ABKB
FirSt Name *
Last Name*
Phone Number*
- ..*tmall
Phillip
Hopper
630-777-5287
phillip.hopper@destinationhotels.com
Project or Event lnformation
ProjecVEvent Name* Suncadia Axe Throwing Tournament
Service Categories Check all catego-ies that apdy to this applicatior
l- Tor-trism pronrotion/marketing
f- Operation of a special event designed to attract tourists
l* Operaiion of a tourism related facility
l- Other
Event Dates
Please provide any specific dates, or range of dates, o,n which your event or project will be held. You may add as many
dates or date ranges as necessary.
Event Dates
Start Dates*
111612021
ProjecUEvent
Location *
New or Ongoing
ProjecVEvent? *
Amount of Funding
Requested *
End Dates
11t612021
Nelson Farm, Suncadia Resort
/1 Ongoing Project/Event (More than four years in existence)
(| NewProjectlEvent (Four or fewer years in existence)
$ 5000.00
If you selected "Oigoing FtojecUFrent' above this anount nay not exceed 10olo of the total expense budget of this
poject.
Funding Request Max
Tourism Seasons*Fromlhe list below, what season will your project enhance lolrisnl? Select any which apply
f1 Year-round (January - December)
M Off Season (November - February)
l--- Shoulder Season (October or tt/arch - May)
ll High Season (June - September)
Application Questions: Part 1
Please answer each question completely, in the order listed. Please include any supporting data within the
response narrative.
1 I Fno.fiectJEvent Desc!4ptEon
Please provide a description of your project/event.
Response 1:
ProjecUEvent
Description *
About: Our goal in creating this tournament is to take advantage of the Axe
throwing trend that is svreeping ihe nation. With the importance of getting outside
and staying active at an all iime high, this is the perfect event. Nelson Farm, our
decommissioned dairy farm, is such a unique setting that not enough people get to
truly enjoy.
The tournament will start in the morning and go all the v\ay into the early evening.
When not participating or spectating, visitors will be able to partake in other
activities such as darts, corn hole, wine/beer tasting, etc. The primary focus is the
tournament but that will certainly not take a\ ray from all of the other offerings this
unique setiing has to offer. With a potential partnership with High Couniry Log
Showin Roslyn, we would be able to offer other logging related activities such as
vrood chopping and chain-sawing.
Market: Our primary audience for this event continues to attract overnight resort
guests and day visitors from all over ihe PNW; Suncadia homeouners, their friends
and families; and many visitors from our local communities. Our secondary
audience includes those visiting for other reasons (other events and conferences)
vrfro also have an interest in seasonal festivals^
2500 character lin-it
List of lntended Use of Funds *
Axe Throwing Equipment such as axes, handles, and
markers
Flyer and Signs such as Posters, Banners, Event
Vendors for complimentary tastings such as donuts,
Digital advertising: Such as resort vr,ebsite, resort
Print Advedising: Such as regional Seattle/Bellevue
Radio Advertising: Such as regional Seattle/Bellevue
Meterials such as lumber and screun to build
additional axe throwing lanes
2l Supporting Kittitas County as a tourism destination.
1. Avuay from their place of residence or business and staying overnight in paid accommodations;
2. To a place fifty miles or more avwy from their place of residence or business for the day or staying overnight;
3. or from another country or state outside of their place of residence or business.
You must provide the evidence utilized in determining your projections.
Response 2.1 *
Response 2.2 *
Application Questions: Parl 2
Why would tourists travelto Kjftitas, Oounty to altend your event/activity/facility?
Kittitas County, specifically Suncadia, offers a beautiful mountain escape for those
traveling from the vr,est side of the mountains. With most of our guests coming from
the Seaitle area (about 80%), the slorrer pace and quiet setting is perfect for those
who rreed a mental refresh.
Projection- The typical attendee Wll stay the entire weekend, they will arrive on a
Friday night and stay through Sunday, usually requesting a late checkout if staying
in a local hotel/motel or vacation home. Because this tournament is scheduled for
all-day Saturday, the attendee will be inclined to get in Friday night and leave
Sunday morning. While at Suncadia, they will seek out other activities such as bike
rentals, archery, crafts for the kids, etc. They will also have time to explore Roslyn
andlor Cle Elum for dining out at local establishments; shopping in nearby
municipalities (including Ellensburg); or other morning/evening events and activities
such as outdoor recreation, movies, concerts, or the theater. The same visitors will
purchase gas, meals and/ or groceries, and memenios of their stay in Kittitas
County.
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Describe the prio| success of your e,venliactivitylfacility in atlraction tourists.
Axe Throwing did $3,000 in revenue over Labor Day Weekend (rafren vw first
launched it) and normally does about $1,000 every weekend. With most of our
customers being {irst-time throvvers, rle have been able to literally introduce ihis
sport to over 100 people.
We offer outdoor axe throwing which is unique because most axe throwing facilities
take place inside.
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3l$r'npact
Response 3:
Measurihg Results*
Application Questions: Part 3
Describe lroar you will pronDte your evenvactivity/facility to attract tourists.
The strategies that we will be using are
. Public Relations Outreach
. Runners Room Package
. Print Advertising
. Digital Advertising
Social Communication and Advertising to our nearly 30,000 follor,rers
Occasionally, members of the community cannot access Suncadia activities (i.e.
the pools). This event will be open to everybody including non-hotel guests and
ALL conrmunity members just looking for something to do on a beautiful fall
Saturday.
The parinerships rrae have with local establishments will also allow us to advertise
our event info at their places of business.
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4lCo[[abonation
lf your organization collaborates or has created partnerships with other organizations, groups, or other
events, how is this accomplished?
4.1 Collaboration *
4.2 Promoting Local*BUSlness
4.3 Host Hotel*
ln addition to the many partnerships, ihe resort enjoys a robust group conference
business that brings in many PNW organizations to the area. Many of the
attendees of these conferences make return visits to the area with their families
and friends to attend such evenis as Harvest Festival, summer concerts, holiday
celebrations and or a weekend visit. A link to ihe Kittitas County Website has been
added to our vrebsi(e so visitors can be educated on all the recreation Kittitas
County has io offer.
Additionally, r,ve are wcrking orr a nrarketing plan to further partner with more local
and national organizations as well as a charity coniribuiion for 10K Run. This plan
uould include sponsorships for the event with an overall donation to the Kittitas
County Conservancy. This will be a marketing plan that will be occurring year or
year.
Current Collaboration Example
Kittitas Conservation Trust- Cle Elum Donation
Brovr,ne Family Vineyards-Seattle Provide Wine Tasting
Treveri - Yakima Provide Wine Tasting
Dru Bru- Cle Elum & Snoqualmie Pass Provide Beei Tasting
Blissful Biies- Toppenish Provide Donuts
Entertainment PlLrs- Ellensburg Provide Music
Shirtrrurrks- Ellensburg Provide Competition Shirts
World Axe Throwing League - Provides all axe throwing equipment
Future Collaboration Example's
High Country Log Show - Discount on participation for donating
Hope Source - Discount on participation for donating
Swift Fired Piza - Piza tasting
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Describe how you will pronole lodging establishrrents, restauranls, and business located in Kttitas Oounty
We will inviie all of the local restaurants to the event to self-promote.
There name and/or logo will be placed on the event shiris.
We will have banners and signage displaying all of our sponsors.
Any r,reb based advertisements will mention our sponsors.
Each lane can be a differentsponsor. lnstead of lanes 1,2,3,4i|could bethe Dru
Bru Lane, The Swift Fired Piz-,a Lane, etc.
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ls there a host hoiel for your event or grant project? tl yes, list the hotel.
CNo
G Yes. Suncadia,Resolt
5lFuture Flans
Please explain what plans exist to allow this project to become self-sustaining. lnclude any plans for ticket
sales, event sponsors, and other cost-recovery models.
Future Plans*We.hope that eventually this event will gather enough attendance and gather funds
through ticket sales and vucrk with a number of sponsors so it can be self-
susiaining. The uliimate goal is to someday host the World Axe Throwing League
Championship.
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Application Questions: Part 4
6l Addltional lnfonrnation
Provide any additional information which will assist the Lodging Tax Advisory Committee in evaluating your
project and its benefit to tourism.
2020 lnformation lf yoir had a planned event irr 2020, whether it was able to take place or trot. please describe any successes and
challenges you experienced.
NI/A
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Additional lnformation Suncadia Resori, strives to remain relevant to both tourists and residents by
providing interesting programs, events and festivals. ln addition we,
. Offer a unique facility for events this includes the Nelson Farm and Village
Pavilion
Year-round fun - our ampitheatre converts to an ice rink and palt of our golf course
converts to a tubing hill.
. Offer a iMde variety of unique activities to all ages in the area such as bike/boat
rentals, tie-dye kits, canvas painting kits, archery, and of course, axe throwing.
. Offer unique events that feature artists, vendors, musicians and performers
around the Pacific Northvlest including, Oregon, ldaho and Montana.
. Have helped launched many artists, vendors, musicians and performers careers
locally and nationally.
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Supporting Documents You nuy upload any supporling docunenls such as graphs, inuges, diagrant. narketing natelials, etc.
You are allowed to sLrtrnit up to 3 sil']gle page (L.S Letter) docum;nls in JFG FDF or llFFfornnt
7l FrevEous Lodging Tax Graht Snforn'lation
Previous Years
Au,larded Lodging Tax
Grants *
Overall Attendnace
Fhs your event received Lodging Tax furrds irr previous years?
li No, this event/project has not previously received Lodging Tax Funding.
C Yes, 1 year previous
fi Yes,2 years previous
f Yes, 3 or more years previous
2021 Projected *
200
20'19 Actual*
0
Number of people travelling more than 50 miles for your event?
2019 Actual*2021 Projected*
0 160
Number of people traveling from outside WA State for your event?
2019 Actual*2021 Projected *
100
The number of overnight guests who stay in paid accommodations in Kittitas County
for your event
2019 Actual*2021 Projected *
0 150
Number of paid lodging room nights resulting from you event/activity/facility?
2019 Actual*2021 Projected*
0 150
Prior Year Paid
Overnight Stay Data
20't9 Methodology*
2021 Methodology*
Methodology
Narrative *
Application Questions: Part 5
ln addition to field above, you nny upload the evidence to suppart the prior years' rooldnight infornation.
You nuy upload up to three single pages (1-8 Letter). bf infornation. lf you a single nulti-page docurent, only the first
three pages will be considered^ The following fornats. will be accepted: Jffi, Ff,For TIFF
\Mnt nelhodology did you use to calctrlate the 2019 achial nunbers?
ll Direct Count (preferred)
lI lndirect Count
ll Representative Survey
[] lnformal Survey (preferred)
l- Structured Estimate
l7 Other wn
Wrat nethodology will you tse to calculate the upconing nunbers?
f- Direct Count (preferred)
fl lndirect Count
I Representative Survey
l- lnformal Survey (preferred)
17 Structured Estimate
l: orher
Hease explairr,
I took wtrat I predict to be our occupancy at Suncadia and used those
numbers/percentages.
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SlFund[ng
Does your organization have, or have you applied for, grant funding from other sources? lf not, uhy not? lf yes, please
list the funding you have for the project, including any volunteer and in-kind $ources in Question 9l Project Budget
Overview.
Funding sources and amounts wtrich have not yet been secured will be listed separately, In the field(s) directly below,
Finally, vr,hat changes wculd occur if the project couldn't be funded?
Other Funding *Does your olganization have, or have you applied for funding fromother sources?
f-, Yes G No
lf not, why not?
This will be the first time rne run he event, so uie will be investing primarily our owl
assets.
2500 character lirrit
Explanation *
ffiat changes will be nEde if funding for yoLr request is not available or reconrrended?
Unfortunately, the event may not be possible without funding.
250b chalacter linit.
Funding Shortfalls*
Matching Funds
Percentage
Verification of ln-kind
Contributions
9l Fnoject tsudget Overview
Please complete budget for this project/proposal. lf your agency operates independently of this project application it may
not be necessary to submii ihe entire agency budget. You must submii a budget which specifically pertains to the
projectlevent for which you are requesting funding and adheres to the basic budget format shown below,
The budget must include anticipated revenues, expenditures, and any potential profit or loss. For projects/events which
are ongoing {or more than one (1) year, please also submit actuals from the previoris three (3) years of operations
(need not be consecutive) for the project/proposal if applicable.
For any claimed in-kind contributions valued at $500 or more and related to marketingladvertising, you must
submit veriflng documentation which assures the contribution will be provided. For instance, if you are
claiming in-kind contribuiions in the form of advertising match, a binding contract itemi2ng the matching value and
obligating each party must be provided.
ATTENTION: ln an effort to allow an adequate level of flexibility for all applicants, not all fields in the budget portion are
required to be filled before this form is submitted. Providing all applicable data is your responsibility, failure to do
so will potentially jeopardize your application's chance for review.
50.00
/o
lhis f ield will auto f ill with the correct p€rcentage based on your il]put to budget sectlon belou/
For any clairred in-lcrrd contributiorrs valued at $500 or nnre and related to nffketin$advertising, you m-tst subnil
verifying docunerrtatiorr wlrich assures the contlibtdion will be provided.
Budget Year
Edit if necessary 2017 2018 2019
Revenues From Consolidated Lodging Tax Grant
2021
LTAC Grant
Funding
All Other Revenues
Account Name
Tournament Pool
Past Actual 3
$ o.oo
Past Actual 3
$ o.oo
Past Actual 2
$ 0.00
Past Actual 2
$ o.oo
Past Actual 1
$ 0.00
Projected
$ 5,000.00
ln-Kind Contributions (except volunteerism)
Past Actual 2
$ 0.00
Past Actual 1
$ 0.00
Past Actual 1
$ o.oo
Projected
$ 2500.00
Projected
$ 0.00
Projected
0
Account Name Past Actual 3
$ 0.00
Contributions of Volunteer Time
Number of Hours
Calculated Value of $ 0.00
Projected Volunteer
Time
Past Actual 3 Past Actual 2 Past Actual 1
Past Actual 3
$ o.oo
Past Actual 2
$ o.oo
Past Actual 1
$ 0.oo
Projected
$ 75oo.ooRevenue Totals
Expenses
Account Name
DJ
Signage
Competition Shirts
Donuts
Axe Lane Supplies
Axe Supplies
Prize Money
Expense Totals
Profit & Loss
Past Actual 3
$ o.oo
$ o.oo
$ o.oo
$ 0.00
$ o.oo
$ 0.00
$ 0.00
Past Actual 2
$ o.oo
$ o.oo
$ o.oo
$ 0.00
$ 0.00
$ 0.00
$ 0.00
Past Actual 2
$ 0.00
Past Actual 'l
$ o.oo
$ 0.00
$ 0.00
$ 0.00
$ 0.00
$ 0.00
$ 0.00
Projected
$ 800.00
$ 1200.00
$ 1250.00
$ 800.00
$ 3000.00
$ 500.00
$ 1250.00
Projected
$ 8800.00
Projected
$ -1300.00
Past Actual 3
$ o.oo
Past Actual 3
$ 0.00
Past Actual 2
$ o.oo
Past Actual 1
$ o.oo
Past Actual 1
$ 0.00
Application Certification
The applicant here certifies and affirms: 1. That it does not now nor will it during the performance of any contract arising
from this application, unlar,ivfully discriminate against any employee, applicant for employment, client, customer, or other
person wlro might benefit from said contract, by reason of age, race, color, ethnicity, sex, religion, military status, serual
orientation, creed, place of birth, or disability; 2. That it will abide by all relevant local, state and federal laws and
regulations and; 3. That it has read the information contained in the lnstructions on pages 1 and2 and understands and
will comply with all provisions thereof.
Certified by:
Name*
Applicant's Title *
Sign
Phillip Hopper
Recreation Manager at Suncadia Resort
ry DH ROSLYN MANAGEMENT LLC
DH ROSLYN MANAGEMENT LLC
3600 SUNCADIA TRAIL
cLE ELUM WA 98922-3?40
/tuW BUSINESS I-ICENSE
OETACH BEFORE POSTING
PERMIT TO PURCHASE SPIRITS.
SPIRITS DISTITLERS,
DISTRIBUTORS AND RETAILERS:
THE LICENSEE WHOSE NAME
APPEARS ON THIS PERMIT (OR
THE LICENSEE'S EMPLOYEE OVER
21 YEARS OF AGE) IS AUTHORIZED
TO PURCHASE SPIRITUOUS
LIQUOR FROM YOU AS PROVIDED
BY THE WASHINGTON STATE
LTQUOR ACT RCW 66.24.640,
66.24.630, AND 66.24.640.
lssue Date: May l0,20'19
Unified Business lD #: 602369068
Business lD #: 001
Location: 0005
Expires: Feb29,2020
Expires: Feb29,2020
STATE OF
WASHINCTON
Limited Liability Company
DH ROSLYN MANAGEMENT LLC
DESTINATION ROSLYN RESORT
3320 SUNCADIA TRAIL
CLE ELUM, WA 98922-3215
UNEMPLOYMENT INSURANCE . ACTIVE
TAX REGISTRATION - ACTIVE
PARTIES IN INTEREST:
TUMBLE CREEK GOLF LLC, PER WAC 314-07-035
REGISTERED TRADE NAMES:
DESTINATION ROSLYN RESORT
, UBI:602369068 001 0005
DH ROSLYN MANAGEMENT LLC UNEMPLOYMENT INSURANCE -
DESTINATION ROSLYN RESORT ACTIVE
3320SUNCADIATRAIL TOBACCOPRODUCTSRETAILER.
CLE ELUM, WA 98922-3215 ACTIVE
TAX REGISTMTION - ACTIVE
HOTEL LICENSE #87857 . ACTIVE
TOBACCO PRODUCTS RETAILER - ACTIVE
HOTEL LICENSE#87857 - ACTIVE
This docrrnrent lists the registrations, endorsements, and licenses authorized for thc business *7
f,; I / ' ,, ,l
}T::si$;:#:::::iT:'J:j[tT:,*T$ffi:1;Tl'ff:lni':jtr.ll,ljl[".,""f,i';ii';:
conducted in compliance with all applicable Washington slate, county, and city regulations. Direclor, o(pa.lrnc-nl of Rcvenue
stAte or wnsHtNetoil
7fr*4- r '*
',
galo002 DETACHTHIS SECTIO\ FORYOUR WAILET Director, Dcpailment of Revenue
Exhibit "8"
Guidelines and Requirements for
Expenditure Reimbursements from Lodging Tax
Section 1. Branding
Contractors who have been approved to utilize grant awards for advertising expenditures must
incorporate Kittitas County and the appropriate City of Cle Elum, Ellensburg, or Roslyn tourism
information as follows:
A. Websites and Social Media Sites must include the County's and appropriate City's tourism
website logo with an operational link to the site(s). The logo must be displayed on the
contractor's home page, it must be sized no smallerlhan% inch in height, and must be
surrounded by appropriate white space to allow easy recognition and legibility. Contractors
shall not change the logo(s) in color or appearance.
B. Print Advertising and Online Displav Advertisine of all types ( including but not limited to
newspaper, periodicals, flyers, posters, billboards, direct mail, e-newsletters, third-party
websites, streaming displays, etc.) must include the County's and appropriate City's tourism
website logo. The logo must be sized no smaller than% inch in height, and must be surrounded
by appropriate white space to allow easy recognition and legibility. Contractors shall not change
the logo(s) in color or appearance.
C. Video Advertisins of all types (including but not limited to television, online, electronic kiosks,
motion billboards, etc.) must include the County's and appropriate City's tourism website logo.
The logo must be sized no smaller than% inch in height, and must be surrounded by appropriate
white space to allow easy recognition and legibility. Contractors shall not change the logo(s) in
color or appearance.
All logos and website information may be obtained by contacting the Director of Tourism, Kittitas
County Chamber of Commerce.
Section 2. Advertising Reimbursements
Contractors seeking reimbursement from Lodging Tax Funds for advertising expenditures must adhere
to the following guidelines and requirements for each type of advertising media utilized.
A. Print Advertising
1. Print advertising placed with any media provider which operates exclusively outside of
Kittitas County may be reimbursed al LOO% of the cost, including any production costs. To
operate exclusively outside of Kittitas County, the provider must not be physically located in
the County and/or not distribute any media within the County.
2. Print advertising placed with any media provider which operates inside Kittitas County may
be reimbursed as follows:
a. For date-specific events, advertising the day of the event and up to L0 days prior to
the event may be reimbursed at 100% of the cost, including any production costs.
b. For seasonal or year-round events, or for date-specific events outside of the time-
frame in Section 2 A, (2)(a)above, advertising reimbursement requests must include a
statement from the media provider specifying the percentage distribution to areas
outside of Kittitas County. Reimbursements will be allowed for the amount distributed
outside of Kittitas County, including any production costs.
B. Television Advertising:
t. Television advertising placed with any media provider outside the Yakima/Kittitas DMA will
be reimbursed at 100% of the cost, including any production cost.
2. Television advertising placed with any media provider inside the Yakima /Kittitas DMA will
be reimbursed as follows:
a. For date-specific events, advertising the day of the event and up to 7 days prior to
the event may be reimbursed at IOO% of the cost, including any production costs.
b. For seasonal or year-round events, or for date-specific events outside of the time-
frame in Section 2 8,2(al above, advertising may be reimbursed at the rate of 70% of
the total cost, including any production costs. r
C. Online Advertisins:
1. Online advertising and promotion may be reimbursed at 100% of the cost, including any
production cost.
2. Streamed media (radio, television, other) requests for reimbursement must include a
stateme.nt from the media provider specifying the percentage of recipients which are
outside of Kittitas County. Reimbursements will be allowed for the percentage distributed
outside of Kittitas County, including any production costs.
D. Direct Mail:
L. Direct mail advertising may be reimbursed at 100% of the cost, including any production
cost, for each item mailed or shipped to a destination outside of Kittitas County. ln order to
receive reimbursement, a list of the addresses and a signed statement from the contractor
that the list is accurate, or other proof of delivery, must be provided along with other
required documentation.
E. Flvers/Posters:
7. Flyers or posters which are placed outside of Kittitas County may be reimbursed at 100% of
the cost, including any production cost. ln order to receive reimbursement, a list of the
locations where flyers or posters were posted outside of Kittitas County, a signed statement
from the contractor that the list is accurate and a copy of the poster/flyer must be provided
along with other required documentation.
2. Banners which are placed inside of Kittitas County may be reimbursed atIOO% of the cost,
including any production costs. ln order to receive reimbursement, the banner cannot list a
specified date or location. Request can only be made one time.
3. Signage (site layout use only) which are placed inside of the venue/facility of the event may
be reimbursed at L00% of the cost, including any production costs. ln order to receive
reimbursement, the signage cannot list specified date or location. Request can only be
made one time. (i.e. ADA Parking/Parking, Loading Zone, Evacuation Route, Bathrooms, and
Stage locations)
F. Radio Advertisine:
L Radio advertising placed with any media provider located outside of Kittitas County may be
reimbursed at 100% of the cost, including any production cost.
2. Radio advertising placed with any media provider located inside of Kittitas County may be
reimbursed as follows:
a. For date-specific events, advertising the day of the event and up to 7 days prior to
the event may be reimbursed atIOO% of the cost, including any production cost.
b. For seasonal.or year-round events, or for date-specific events outside of the time-
frame in Section 2 F,2(al above, advertising may be reimbursed at the rate of 30% of
the total cost, including any production costs.
G. Operation Reimb,ursement:
L. Operation costs may be reimbursed 100% of the paid invoice cost. ln order to receive
reimbursement operations invoice must an approved cost from the Consolidated Lodging
Tax committee members list. lnvoice provided must include notation of payment with proof
of payment
2. Mileage reimbursements that are outside of 50 miles of Kittitas County may be reimbursed
attOO% of cost. ln order to receive reimbursement, a signed statement from the receiver
along with other required documentation. Mileage reimbursement subject to IRS mileage
reimbursement rates which may change annually.
3. ltems not eligible for reimbursement:
a. Salaries of employees
b. Capitol purchases- any item with 3+ years life and over 55,000.c. Licenses, permits, insurance, or credit card fees