HomeMy WebLinkAboutRes-2021-105 interlocalBOARD OF COUNTY COMMISSIONERS
COUNTY OF KITTITAS
STATE OF WASHINGTON
RESoLUToN No. 2021- los
A RESOLUTION AUTHORIZING EXECUTION OF AN INTERLOCAL AGREEMENT
BETWEEN THE WASHINGTON TRAFFIC SAFETY COMMISSION AND KITTITAS COUNTY
SHERIFF'S OFFICE
WHEREAS, RCW 39.34, the lnterlocal Cooperation Act, provides the capability for
public agencies to cooperate by providing services and facilities for mutual advantage; and
WHEREAS, the Washington Traffic Safety Commission (WTSC) and Kittitas
County Sheriffs Office (KCSO) have the ability and desire to enter into such a cooperative
agreement, a copy of which is attached hereto and incorporated by reference; and
WHEREAS, the WTSC has and will provide oveftime funding to law enforcement
agencies which have certified and registered Drug Recognition Experls (DREs) to conduct
the activities described in the written agreement; and
WHEREAS, the KCSO has and will provide a certified and registered DRE on an
overtime basis (not to exceed 1.5 times normal salary and benefits) to perform DRE
activities as specified on the basis described in the written agreement; and
WHEREAS, all contractor DREs will be maintained and available for callout by
Washington State Patrol (WSP) communications in their individual regions; and
WHEREAS, WSP communications has a special roster of DREs that assists in
finding those who are available under these Memoranda of Understanding; and
WHEREAS, the period of activities will begin on July 1, 2021 and end June 30,
2023; and
NOW THEREFORE, BE lT RESOLVED AND lT lS HEREBY ORDERED, that the
Agreement between WTSC and KCSO for DRE funding be adopted pursuant to the
lnterlocal Cooperation Act, chapter 39.34 RCW. The Sheriff is authorized to sign the
written agreement which shall be forthwith filed with the Kittitas County Auditor.
ADOPTED this
RESOLUTION
IY day of 2021
BOARD OF COUNTY COMMISSIONERS
KITTITAS COUNTY HINGTON
ith, Chairman
Laura Os Vice-Chair
ABSENT
Cory Wright, Commissioner
D AS TO FORM
f z'Lgtl
ell, Deputy Prosecuting Attorney
A
dl
Clerk of the B oard- Julie Kjo
Douglas R
rsvik
wfe puty Clerk of the Board- Mandy Buchh
TTE il
t
RESOLUTION
MEMORANDTJM OF TJNDERSTANDING
WASHINGTON TRAFFIC SAFETY COMMISSION
621 8rh Ave SE, Suite 409, PO Box 40944, Olympia WA 9S504-0944
THIS AGREEMENT is made and entered into by and between:
Kittitas County Sheriffs Office
(Agency Name)
Hereinafter refened to as "CONTRACTOR'and the WASHINGTON TRAFFIC SAFETY
COMMISSION, hereinafter referred to as "WTSC."
IT IS THE PURPOSE OF THIS AGREEMENT to provide overtime funding to law enforcement
agencies who have certified Drug Recognition Experts (DRE) to conduct the following activities:. Respond in person to allied agency requests for DRE assessments when no other DRE is
available on duty and this response is in 'overtime status' from a list of certified DREs.o Cover shift extension 'overtime' when completing a drug evaluation or covering a
request for a DREo Court testimony resulting from performing drug evaluations with call outs and shift
extensions when overtime is required. (This MOU and grant funding is not responsible
for overtime generated from cases/anests during normal employment or assignment)o On an overtime basis, participate in duties as a DRE during emphasis patrols, allied
agency DRE-related requests, or other DRE programs such as teaching and training
deemed necessary and pre-approved by the Washington State DRE Coordinator between
July 1,2021 through June 30,2023.
IT IS, THEREFORE, MUTUALLY AGREED THAT:l. All contractor DREs will be available for callout by Washington State Patrol (WSP)
communications in their individual regions. WSP Communications will be notified of the
DRE availability when that DRE signs into service with their respective allied agency.
As part of this agreement, contractor DREs are responsible to ensure that WSP
Communications has their correct contact information in the DRE callout system.2. Contractor will provide a certified DRE on an "overtime" basis (not to exceed 1.5 times
contracted salary and allowable benefits, even during paid holiday) to perform DRE
activities as specified. No other commissioned personnel will be funded.3. The period of activity will begin on July 1,2021and extend tluough June30,2023.4. Drug evaluation performance standards for certified and funded DREs must meet the
standards of the International Association of Chiefs of Police (IACP).
5. DREs will maintain good standing with Drug Evaluation Classification Program; i.e.
paperwork, rolling logs, and resumes. (Contractor and DRE will be notified if DRE is not
eligible for availability and removed from WSP roster -30 day notice given.)
6. Disputes arising under this agreement shall be resolved by a panel consisting of one
representative of the WTSC, one representative from Contractor agency and one
representative from the DECP. The dispute panel shall thereafter decide the dispute with the
majority prevailing.
7. Either paty may terminate this agreement upon (30 days) written notice to the other party. In
the event of termination of this agreement, the terminating party shall be liable for the
performance rendered prior to the effective date oftermination.
MOU DRE Program 2921-2023 {p4t20211 page 1 of 2
8. WTSC Termination - This project agreement may be terminated or fund payments
discontinued or reduced by WTSC at any time upon written notice to the Contractor due to
non-availability of funds, failure of the Contractor to accomplish any of the terms herein, or
from any change in the scope or timing of the project.
9. The WTSC will monitor and track the availability of DRE Callout funds. Expenditure
tracking will be shared with WSP quarterly to ensure DRE Callout funding is being fully
utilized.
FISCAL RESPONSIBILITY:l. For all DRE overtime activities to be billed against this MOU, any projected overtime amount
greater than $3,000 must get prior written approval from WTSC.
2. Contractor must submit the billings and supporting documents to the WTSC at PO Box
40944, Olympia, WA 98504-0944 or emailed to mmedalen@wtsc.wa.gov for approval and
reimbursement not more than 30 days after the last day of the month in which the
overtime is worked. Billings and supporting documents submiffed later than the 30 day
cutoff will be reviewed on a case by case basis. Contractor must ensure that reimbursement
being requested is not for on-duty time, but for call out and shift extension overtime only.
Billings will include:. Completed and signed invoice Voucher, A19-lA Form (attached). Your agency must
be identified as the "Claimant" and Federal Tax ID # and an original signature of the
agency head, command officer or contracting officer must be provided on the Al9-
lA form.. Payment documentation (overtime slips, payroll documents, etc.)r DRE Request Form showing all pertinent information. If for court case, evidence it
came from a prior MOU overtime situation must be provided with the A-19 1A form.
IN WITNESS WHEREOF, PARTIES HAVE EXECUTED THIS AGREEMENT
APPROVED/DISAPPROVEI)'Wa'uAW/zn 5t28t21
(Agency)
Contracting Agent Title & NA$E (pii4ltype name)
Please return this signed form (email is preferrcd) to:
mmedalen@wtsc.wa.sov
Washington Traffic Safety Commission
Attn: Mark Medalen
PO Box 40944
Olympia, WA 98504
*vrihV ola,^
<orrE. O6le1,
Yhrrr-f-( '
l^t Washington Traflic Safety Commission (Date)
MOU ORE Prograrn 2CI21-2023 (04120211 page 2 of 2
Kittitas County
Review Form
Grants & Contract Agreement
Cont Grant lnformation
Financial lnformation
Budget lnformation
Pass Thro h lnformation
Grant/Contract Review page 1
Today's Date
June 28 2021
Agenda Date
July 6,2021
Fund/Department
30 / Sheriff
Contract /Grant Agency: WA Traffic Safety Commission DRE MOU
Period Begin Date: July 1.,202I Period End Date: June 30, 2023
Total Grant/Contract Amount : $ Varies
Gran Contract N u mber: 5H21,-022
Co ntract/Gra nt Su mma ry:
The Washington Traffic Safety Commission (WTSC) supports the Drug Recognition Experl (DRE)
program by providing funds for oveftime work to perform drug evaluation activities of registered DREs.
The WTSC has agreed to fund overtime for DREs who enter this partnership by virtue of a Memoranclnm
of Understanding (though it is effectively an interlocal agreement, in this case) for the period of Jnly I ,
2021 through June 30,2023.
TotalAmount S Varies State FundsLO]%Federal Funds $0
Percentage County Funds 0%Matching Funds S0 CFDA# NA
ln-Kind 50
Expl ain
ls Equipment being purchased? NO Who owns equipment? NA
New Personnel being hired? NO Contact HR hiring - reporting requirements
Future impacts or liabilityto Kittitas County: Contract compliance requirements and correct billing
requirements.
Budget Amendment Needed?Yes I attach budget form No E Why not Already budgeted
New Division Created? NO
Revenue Code 1 301,20933403500
Expense Code 1 3012095xxxx
Agency to Pass Through NA
Amount to Pass Through so
Sub-Contract Approved Date:
Prosecutor Review
Has the Prosecutor reviewed this a greement?Yes No CAMAS# 52076
County Departments lm cted
Submitted
Assignment of Tracking I nformation
Grant/Contract Review page}
Auditor Facilities Maintenance
lnformation Services Human Resource
Prosecutor Treasu rer
S n atu re /ZL<zLttt,Date: t -
De artment: S e riff
Auditor's Office
Human Resource
Prosecutor's Office Jt-'2 r,3'+ ] b 7-..') I
Who Signed the grant application t
Reviewer Date