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HomeMy WebLinkAboutRFQ_Hydro_Manastash Rd Bank StablilizationKITTITAS COUNTY DEPARTMENT OF PUBLIC WORKS 2021 AGENDA STAFF REPORT AGENDA DATE: July 6, 2021 ACTION REQUESTED: Request to Authorize Advertising for Professional Consulting Services — Manastash Road Bank Stabilization Project; RC 1573 BACKGROUND: Public Works (PW) is designing bank stabilization for Manastash Road (MP 10.64 to MP 11.01) utilizing a Federal Highway Administration grant. The use of federal money requires soliciting for consulting services through an advertised competitive process. Staff design will be supplemented by professional hydraulic and hydrology services. Staff proposes doing stream modeling in house with professional oversight. INTERACTION: Public Works. RECOMMENDATION: Authorize advertising for hydraulic and hydrology professional service support for Manastash Road Bank Stabilization Project - RC 1573. HANDLING: Return one original to Public Works. ATTACHMENTS: Notice of Advertisement; Statement of Qualifications. LEAD STAFF: Mark R. Cook, Director. Page 1 of 2 Public Notice Kittitas County, Ellensburg WA REQUEST FOR QUALIFICATIONS HYDRAULICS AND HYDROLOGY DESIGN SUPPORT — MANASTASH ROAD BANK STABILIZATION PROJECT All submittals received after 5:00 pm on July 30th, 2021 will be discarded PURPOSE: The successful consultant will support Kittitas County staff designing and evaluating bank stabilization design elements. SCOPE OF PROJECT: Kittitas County Department of Public Works is designing bank stabilization for a section of Manastash Road (MP 10.65 to MP 11.01) that has been subject to creek erosion since 2016. Previously, the County had consultant hydraulic and hydrology (H&H) modeling support sufficient for submitting a funding request to the Federal Highway Administration through the Federal Lands Access Program (FLAP). In 2018, the County successfully secured project funding through Western Federal Lands FLAP. County staff proposes conducting permit required H&H modeling in house but recognizes the need for probable coaching from a qualified firm specializing in H&H modeling and design analysis. The County is seeking H&H Consultant support on an "as -needed" basis during the design of bank stabilization elements supporting permit application through construction support. The successful consultant will assist the County to develop project hydrology, develop a project hydraulic model and evaluate design elements with associated model stream response. The Consultant will work directly with County staff on a "time and material' basis. PROCEDURES FOR SUBMITTAL: If you wish to be considered for work under this Request for Qualifications (RFQ), you must be a registered consultant on the Municipal Research and Service Center of Washington — Shared Small Works and Consultant Roster (www.mrscroster.org). If interested in providing H&H support services to the County, submit a sealed envelope to Mark R. Cook, Kittitas County Public Works Director, at 411 N. Ruby St. Suite 1, Ellensburg WA 98926. Submittals shall include three copies of your RFQ response. For your records, the County will provide a confirmation email to the contacts provided in the submittal confirming receipt of your interest in the proposed project. Submittals received after 5:00 pm on July 30th, 2021 will be disregarded. The County reserves the right to reject one or more submittals. SELECTION PROCESS AND PROPOSED SCHEDULE: Kittitas County selection will be based on: 1. Qualifications of project personnel (maximum 20 points). 2. Experience working with Kittitas County staff evaluating County hydraulic and hydrology projects (maximum 40 points). 3. Demonstrated understanding of the project (maximum 20 points). 4. Demonstrated experience assisting the County secure similar project permits (maximum 40 points). Responders are directed as follows: • The maximum number of pages (double -sided) is ten and shall be 12 -point font — including all graphics. • A cover letter may be provided in addition to the ten -page (double sided) limit. • Failure in following submittal requirements are subject to rejection. The selection process shall be in accordance with Title VI of the Civil Rights Act of 1964, 78 Stat. 252, 42 U.S.C. 2000d to 2000d-4 and Title 49, Code of Federal Regulations, Department of Transportation, subtitle A, Office of the Secretary, Part 21, nondiscrimination in federally assisted programs of the Department of Transportation issued file:///C:/Users/candie.leader/Downloads/newspaper-text°/`20(13).html 6/23/2021 Page 2 of 2 pursuant to such Act, hereby notifies all bidders that it will affirmatively ensure that in any contract entered into pursuant to this advertisement, disadvantaged business enterprises as defined at 49 CFR Part 26 will be afforded full opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, national origin or sex in consideration for an award. Kittitas County in accordance with Section 504 of the Rehabilitation Act (Section 504) and the Americans with Disabilities Act (ADA), commits to nondiscrimination on the basis of disability, in all of its programs and activities. This material can be made available in an alternate format by emailing Candie Leader at candie.leader@co.kittitas.wa.us or by calling collect (509) 962-7523. Anticipated Milestone Dates and Tasks: July 30, 2021 - Deadline for SOQ submittals August 11, 2021 - Selection of Firms to Interview August 17, 2021 - Interviews and Reference Checks August 24, 2021 - Selection of firms and prepare contracts September 7, 2021 - BOCC Award of Contracts The above noted schedule is tentative and may be changed based on the number of proposals submitted. Proposals will be evaluated immediately with final selection targeted for early September 2021. AGREEMENT OF SERVICES: The selected consultant(s) will be expected to enter into a Standard Local Agency A & E Professional Services Negotiated Hourly Rate Consultant Agreement. Insurance requirements are included in that agreement. The contract period shall be September 2021 through December 2022. Kittitas County reserves the right to accept or reject one or more proposals) or any items or part thereof or to waive any information or irregularities in the proposals. Kittitas County shall have the sole discretion to determine the most responsible proposal. INQUIRIES: Direct all inquiries regarding this request for services to Mark Cook Director of Public Works at (509) 962-7523, or via e-mail: Mark R. Cook - mark.cook((i)co.kittitas.wa.us More information is online at http://www.co.kittitas.wa.us/notices/ Clerk of the Board Publish: North Kittitas County Tribune: 07/08/2021; 07/15/2021; 07/22/2021 Daily Journal of Commerce: 07/08/2021; 07/15/2021; 07/22/2021 file:///C:/Users/candie.leader/Downloads/newspaper-text%20(13).html 6/23/2021 Page 1 of 1 For more information, contact Public Works Kittitas County shall evaluate statements of qualifications and performance data submitted by firms regarding the proposed project. Following the evaluation, the county may invite one or more firms to meet with county officials to discuss the project and the relative benefits of various methods of providing the desired services. The county then selects from among those firms the one "most highly qualified" to provide the required services. County procedures and guidelines are to include a plan to ensure that women, minority, and veteran -owned firms have the maximum opportunity to compete for the contract. The level of firm participation should be consistent with their availability within the relevant professional community. After choosing the most qualified firm, the county then negotiates with that firm for a contract at a price the county determines is fair and reasonable, considering the estimated value of the services to be rendered, as well as the scope and complexity of the project. If a satisfactory contract cannot be negotiated, the county formally terminates the negotiations with that firm and attempts to negotiate a contract with the next most qualified firm. The process continues until an agreement is reached or the search is terminated. In emergency situations, the process outlined above for procuring services maybe dispensed with upon a finding by the county that an emergency requires the immediate execution of the work involved. All submittals shall become the property of Kittitas County. Kittitas County reserves the right to reject all submittals and re -advertise if necessary. file:///C:/Users/candie.leader/Downloads/www-text%20(12).html 6/23/2021 Sbcl,,,ofS _. to n71 °p< °y, KITTITAS COZTNTY DEPARTMENT OF PUBLIC WORDS Mark Cook, Director KITTITAS COON TY REQUEST FOR QUALIFICATIONS HYDRAULICS AND HYDROLOGY DESIGN SUPPORT — MANASTASH ROAD BANK STABILIZATION PROJECT ADVERTISEMENT: July 8th, 15th and 22"d, 2021 All submittals received after July 301h, 2021 will be discarded PURPOSE: The successful consultant will support Kittitas County staff designing and evaluating bank stabilization design elements. SCOPE OF PROJECT: Kittitas County Department of Public Works is designing bank stabilization for a section of Manastash Road (MP 10.65 to MP 11.01) that has been subject to creek erosion since 2016. Previously, the County had consultant hydraulic and hydrology (H&H) modeling support sufficient for submitting a funding request to the Federal Highway Administration through the Federal Lands Access Program (FLAP). In 2018, the County successfully secured project funding through Western Federal Lands FLAP. County staff proposes conducting permit required H&H modeling in house but recognizes the need for probable coaching from a qualified firm specializing in H&H modeling and design analysis. The County is seeking H&H Consultant support on an "as -needed" basis during the design of bank stabilization elements supporting permit application through construction support. The successful consultant will assist the County to develop project hydrology, develop a project hydraulic model and evaluate design elements with associated model stream response. The Consultant will work directly with County staff on a "time and material' basis. PROCEDURES FOR SUBMITTAL: If you wish to be considered for work under this Request for Qualifications (RFQ), you must be a registered consultant on the Municipal Research and Service Center of Washington — Shared Small Works and Consultant Roster (www.mrscroster.org). If interested in providing H&H support services to the County, submit a sealed envelope to Mark R. Cook, Kittitas County Public Works Director, at 411 N. Ruby St. Suite 1, Ellensburg WA 98926. Submittals shall include three copies of your RFQ response. 411 N. Ruby St. Suite 1 TEL (509) 962-7523 Ellensburg, WA 98926 FAX (509) 962-7663 Dept. of Public Works Page 2 For your records, the County will provide a confirmation email to the contacts provided in the submittal confirming receipt of your interest in the proposed project. Submittals received after July 30th, 2021 will be disregarded. The County reserves the right to reject one or more submittals. SELECTION PROCESS AND PROPOSED SCHEDULE: Kittitas County selection will be based on: 1. Qualifications of project personnel (maximum 20 points). 2. Experience working with Kittitas County staff evaluating County hydraulic and hydrology projects (maximum 40 points). 3. Demonstrated understanding of the project (maximum 20 points). 4. Demonstrated experience assisting the County secure similar project permits (maximum 40 points). Responders are directed as follows: The maximum number of pages (double -sided) is ten and shall be 12 -point font — including all graphics. A cover letter may be provided in addition to the ten -page (double sided) limit. Failure in following submittal requirements are subject to rejection. The selection process shall be in accordance with Title VI of the Civil Rights Act of 1964, 78 Stat. 252, 42 U.S.C. 2000d to 2000d-4 and Title 49, Code of Federal Regulations, Department of Transportation, subtitle A, Office of the Secretary, Part 21, nondiscrimination in federally assisted programs of the Department of Transportation issued pursuant to such Act, hereby notifies all bidders that it will affirmatively ensure that in any contract entered into pursuant to this advertisement, disadvantaged business enterprises as defined at 49 CFR Part 26 will be afforded full opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, national origin or sex in consideration for an award. Kittitas County in accordance with Section 504 of the Rehabilitation Act (Section 504) and the Americans with Disabilities Act (ADA), commits to nondiscrimination on the basis of disability, in all of its programs and activities. This material can be made available in an alternate format by emailing Candie Leader at candie.leader@co.kittitas.wa.us or by calling collect (509) 962-7523. Anticipated Milestone Dates Tasks July 30, 2021 Deadline for SOQ submittals August 11, 2021 Selection of Firms to Interview August 17, 2021 Interviews and Reference Checks Au ust 24, 2021 Selection of firms and prepare contracts September 7, 2021 BOCC Award of Contracts Page 2 of 3 Dept. of Public Works Page 3 The above noted schedule is tentative and may be changed based on the number of proposals submitted. Proposals will be evaluated immediately with final selection targeted for early September 2021. AGREEMENT OF SERVICES: The selected consultant(s) will be expected to enter into a Standard Local Agency A & E Professional Services Negotiated Hourly Rate Consultant Agreement. Insurance requirements are included in that agreement. The contract period shall be September 2021 through December 2022. Kittitas County reserves the right to accept or reject one or more proposal(s) or any items or part thereof or to waive any information or irregularities in the proposals. Kittitas County shall have the sole discretion to determine the most responsible proposal. Direct all inquiries regarding this request for services to Mark Cook Director of Public Works at (509) 962-7523, or via e-mail: Mark R. Cook mark.cookkco.kittitas.wa.us Dates of publication: Northern Kittitas County Tribune July 8', 15t" and 22"d Daily Journal of Commerce July 8", 15t" and 22nd Page 3 of 3