HomeMy WebLinkAboutResolution_PF Agreement 2021_City of Cle ElumKITTITAS COUNTY
DEPARTMENT OF PUBLIC WORKS
AGENDA DATE:
ACTION REQUESTED:
AGENDA STAFF REPORT
July 6, 2021
Request to Approve a Resolution for the 2021
Distressed County Sales and Use Tax
Infrastructure Improvement Program
Agreement with the City of Cle Elum
BACKGROUND: Kittitas County Conference of Governments
(COG) met on April 21, 2021 to review
submitted applications. COG recommended
awarding $450,460 to the City of Cle Elum.
This Agreement is the final step in the award
process.
INTERACTION: Public Works; City of Cle Elum
RECOMMENDATION: Approve & Sign the Resolution and the 2021
Distressed County Sales and Use Tax
Infrastructure Improvement Program
Agreement.
HANDLING: Return one (1) original to Public Works
ATTACHMENTS: Resolution; 2021 Distressed County Sales and
Use Tax Infrastructure Improvement Program
Agreement
LEAD STAFF: Mark Cook
Director of Public Works
BOARD OF COUNTY COMMISSIONERS
COUNTY OF KITTITAS
STATE OF WASHINGTON
RESOLUTION NO: 2021 -
APPROVING THE 2021 DISTRESSED COUNTY SALES AND USE TAX
INFRASTRUCTURE IMPROVEMENT PROGRAM AGREEMENT WITH THE CITY OF
CLE ELUM
WHEREAS: The 1999 Legislature did pass RCW 82.14.370 Sales and Use Tax for Public
Facilities in rural counties; and
WHEREAS: These funds may only be used to finance public facilities serving economic
development purposes in rural counties and finance personnel in economic
development offices in the State of Washington; and
WHEREAS: The 2021 Distressed County Sales and Use Tax Infrastructure Improvement Program
Agreement with the City of Cie Elum has been executed by said entity with funding
available January 1, 2021 and
NOW, THEREFORE BE IT RESOLVED: The Kittitas County Board of County Commissioners
hereby approves the attached 2021 Distressed County Sales and Use Tax Infrastructure Improvement
Program Agreement with the City of Cie Elum.
ADOPTED this 6th day of July 2021.
Attest:
❑ Clerk of the Board- Julie Kjorsvik
BOARD OF COUNTY COMMISSIONERS
KITTITAS COUNTY, WASHINGTON
Brett Wachsmith, Chairman
Laura Osiadacz, Vice -Chairman
❑ Deputy Clerk of the Board- Mandy Buchholz
Cory Wright, Commissioner
2021 DISTRESSED COUNTY SALES AND USE TAX INFRASTRUCTURE
IMPROVEMENT PROGRAM AGREEMENT
BETWEEN KITTITAS COUNTY AND CITY OF CLE ELUM
This Contract, dated , 2021 is made and entered into by and
between KITTITAS COUNTY ("County"), a subdivision of the State of Washington, and
CITY OF CLE ELUM ("Funding Recipient').
WHEREAS, the purpose of this Agreement is to provide for public facility
construction and foster economic development opportunities within Kittitas County;
NOW THEREFORE, in consideration of the terms and conditions contained herein,
or attached and incorporated and made a part hereof, the County and the Funding
Recipient mutually agree as follows:
Section 1. ScoDe of Work.
a. Funding Recipient shall provide the services and staff described in its Application
for Funds submitted to the Council of Governments, as Exhibit "A" which is
attached hereto and incorporated herein by this reference.
b. Except as otherwise specifically provided in this Agreement, Funding Recipient shall
furnish the following as required to perform the services, described in Paragraph (a)
above, in accordance with this Agreement: Personnel, labor and supervision;
technical, professional and other services. All such services, property and other
items furnished or required to be furnished, together with all other obligations
performed, or required to be performed, by Funding Recipient under this Agreement
are collectively referred to herein as "Services."
Section 2. Payment.
a. As full compensation for satisfactory performance of the Funding Recipient Services,
the County agrees to pay Funding Recipient the sum of four hundred fifty thousand
four hundred and sixty dollars ($450,460.00).
b. Additional payment terms: The County will make payment to the Funding Recipient
only on a reimbursement basis, as receipts for any items including marketing and/or
advertising are submitted to the County.
c. Requests for reimbursements must be submitted to:
Kittitas County Public Works
Attn: Joyce White
411 North Ruby, — Suite 1
Ellensburg, WA 98926
Iovice.whiteCcDco. kittitas.wa. us
Distressed County Sales and Use Tax Infrastructure Improvement Program Funding Agreement
Page 1
d. Timely and accurate financial reporting is required for fund management by Kittitas
County Department of Public Works. Financial reporting requirements for all grant
awards are listed below:
1. Using Kittitas County Department of Public Works reporting forms, applicants
will submit project status reporting forms within fourteen (14) calendar days
from the end of the reporting quarter as specified below:
• Quarter 1 ending date: March 31st
• Quarter 2 ending date: June 301h
• Quarter 3 ending date: September 30th
• Quarter 4 ending date: December 31st
Recipients may submit reimbursement requests on a monthly basis on Kittitas
County Department of Public Works reporting forms.
Grant recipients who fail in meeting required reporting requirements are
subject to having funding withheld on the fifteenth (15th) day following
the end of the reporting quarter. Failure in submitting the required project
status reports (two consecutive reporting cycles) may result in award
cancellation upon COG review.
3. Financial reporting forms shall be signed by the identified grant official or
designee.
Section 3. Performance by Funding Recipient.
a. Funding Recipient shall not (by contract, operation of law or otherwise) delegate or
subcontract performance of any Services to any other person or entity without the
prior written consent of the County. Any such delegation or subcontracting without
the County's prior written consent shall be voidable at the County's option.
b. Funding Recipient shall at all times be an independent Funding Recipient and not an
agent or representative of the County with regard to performing the Services.
Funding Recipient shall not represent that it is, or hold itself out as, an agent or
representative of the County. In no event shall Funding Recipient be authorized to
enter into any Agreement or undertaking for or on behalf of the County. It is
understood that the Funding Recipient and the Funding Recipient's staff and
employees are not employees of the County and are not, therefore, entitled to any
benefits provided employees of the County.
c. Funding Recipient shall comply with all applicable laws, ordinances, rules,
regulations, orders, licenses, permits, and other requirements, now or hereafter in
effect, of any governmental authority (including, but not limited to, such requirements
as may be imposed upon the County and applicable to Services). Funding Recipient
shall furnish such documents as may be required to effect or evidence such
compliance. All laws, ordinances, rules, and orders required to be incorporated into
agreements of this character are incorporated into this Agreement by this reference.
Funding Recipient agrees to obtain all required licenses and permits, and further
agrees to keep them in full force and effect during the term of this Agreement.
Distressed County Sales and Use Tax Infrastructure Improvement Program Funding Agreement
Page 2
d. The County and the Funding Recipient agree that in fulfilling the terms and
conditions of this Agreement neither shall discriminate on the basis of race, creed,
color, national origin, age, sex, marital status, or the presence of a physical, sensory,
or mental handicap.
e. The Services shall at all times be subject to inspection by and approval of the
County, but the County's making (or failure or delay in making) such inspection or
approval shall not relieve Funding Recipient of its responsibility to perform the
Services in accord with this Agreement, notwithstanding the County's knowledge of
defective or non -complying performance, or the substantiality or ease of discovering
the same. Funding Recipient shall provide the County with sufficient, safe, and
proper facilities and equipment for such inspection and free access to such facilities.
f. This contract is subject to review by any Federal or State auditor. Funding Recipient
shall promptly furnish the County or its designee, or such Federal or State auditor
with such information related to the Services as may be requested by the applicable
governmental entity. Funding Recipient shall preserve and maintain all financial
records and records relating to performance of Services under this Agreement for six
(6) years after contract termination. For such duration after the County makes final
payment of compensation due hereunder, Funding Recipient shall provide the
County access to (and the County shall have the right to examine, audit and copy,
with or without notice) all of Funding Recipient's books, documents, papers and
records related to the Services or this Agreement.
g. Funding Recipient understands and acknowledges that Funding Recipient is solely
responsible for its own reporting and accounting of all state, federal, social security, and
local taxes, of every nature, arising from Funding Recipient's performance of this
Agreement. All compensation received by the Funding Recipient will be reported to the
Internal Revenue Service at the end of the calendar year in accord with the applicable
IRS regulations.
h. The grantee shall obligate funding towards construction of the project no later than
six months from the time of grant execution (providing the grantee has not submitted
the project as being "banked" — COG Policy 2018-05). Obligation is expected to take
two forms: consultant contracting or contractor award. Presuming the COG
recommends a design only phase of a proposed Public Facility grant, obligation
requirements are met on the date of grantee signature on consultant design
contract(s). COG recommended construction awards will complete obligation
requirements on the date of grantee signature on construction contracts. Failure in
obligating grant awards within the prescribed timeframe results in the grant award
being remanded back to COG for recommended re -purposing by the Board of
County Commissioners.
i. The grantee is obligated to follow Public Facility Fund COG policies in effect at the
time of grant award as reflected in the Resolution signature date authorizing recipient
contracting. COG policies may be obtained from the Department of Public Works
(509) 962-7523.
Distressed County Sales and Use Tax Infrastructure Improvement Program Funding Agreement
Page 3
Section 4. Release. Indemnity, and Hold Harmless.
The County assumes no liability for the Funding Recipient's actions under this Agreement.
Funding Recipient releases and shall defend, indemnify, and hold harmless the County, its
officers and employees, agents, representatives, attorneys and/or volunteers, from and
against all claims, costs, liabilities, damages, and expenses, (including, but not limited to,
reasonable attorney fees) which arise or may arise or be alleged to arise out of or by
reason of this Agreement including:
• Any fault, negligence, strict liability or product liability of Funding Recipient in
connection with the Services for this Agreement;
• Any lien asserted upon any property of the County in connection with the Services
for this Agreement;
• Any failure of Funding Recipient, or of the Services, to comply with any applicable
law, ordinance, rule, regulation, order, license, permit and other requirement, now or
hereafter in effect, of any governmental authority; or
• Any breach of or default under this Agreement by Funding Recipient.
Section 5. Compliance with Public Records Law.
a. In compliance with Washington's public records law, the County will retain copies of
any documents associated with this Agreement, which may be required by law
unless legally exempt from such retention, for any applicable legally required
retention period.
b. In the event a public records request is made to the County for documents created in
relation to this Agreement, should legal uncertainty arise regarding the disclosability
of any documents under federal or state public records laws, the County shall
provide notice to Funding Recipient pursuant to Washington's public records act,
chapter 42.56 RCW, to allow Funding Recipient to seek a court injunction.
c. The County specifically shall not be liable to Funding Recipient for the County's
release under public records laws of any documents not protected by trademark,
copyright or other law.
Section 6. Industrial Insurance Waiver.
With respect to performance of this Agreement and as to any claims against the County, its
Additional Insureds, officers, agents and employees, the Funding Recipient expressly waives
its immunity under Title 51 of the Revised Code of Washington, the Industrial Insurance Act,
for injuries to Funding Recipient's employees and agrees that the obligations to indemnify,
defend and hold harmless provided in this Agreement extend to any claim brought by or on
behalf of any employee of the Funding Recipient. This waiver is mutually negotiated by the
parties to this Agreement.
Distressed County Sales and Use Tax Infrastructure Improvement Program Funding Agreement
Page 4
Section 7. Insurance and Endorsements.
a. The County may require through a request in writing that the Funding Recipient
provide the County with a certificate, binder, or policy of liability insurance,
acceptable to the County in an amount specified by the County.
b. Such liability insurance shall be such as will protect Funding Recipient, its
employees, agents and representatives, from all claims, losses, harm, costs,
liabilities, damages and expenses arising out of personal injury (including death) or
property damage that may result from performance of the Services or this
Agreement, whether such performance is by Funding Recipient or any of its
employees, agents or representatives.
c. Should the County require such liability insurance, the Funding Recipient agrees to
provide proof of insurance prior to commencing performance of this Agreement.
d. Copies of the County's written request and the insurance documents provided by
Funding Recipient shall be attached to this Agreement and by this reference will be
made part hereof.
e. Where insurance is requested by the County, all liability insurance policies shall be
endorsed to include the County as an Additional Insured and shall stipulate that the
insurance afforded by the policies shall be primary insurance, and that any
insurance, self-insured retention, deductibles, or risk retention trusts maintained or
participated in by the Parties shall be excess and not contributory to any other
insurance maintained by the County. Funding Recipient shall furnish the County a
certificate of insurance with Endorsement as evidence that the required policies are
in full force and effect.
Section 8. Termination.
The County may, by written notice thereof to Funding Recipient, terminate this Agreement
as to all or any portion of the Services not yet performed, whether or not Funding Recipient
is in breach or default. Upon receiving such notice of termination, Funding Recipient shall,
except as otherwise directed by the County, immediately stop performing the Services to
the extent specified in the notice. In the event the County terminates the Funding
Recipient's Services, the Funding Recipient is obligated and hereby agrees to refund to the
County all monies paid for Services not yet rendered by the Funding Recipient, if any, as of
the date of the notice of termination.
Section 9. Miscellaneous.
a. Funding Recipient shall not (by contract, operation of law or otherwise) assign this
Agreement or any right or interest in this Agreement without the County's prior
written consent.
b. This Agreement embodies the entire Agreement between the County and Funding
Recipient, and supersedes any and all prior oral or written communications, proposals,
conditions, promises, representations, or understandings regarding the Services. No
change, amendment or modification of any provision of this Agreement shall be valid
Distressed County Sales and Use Tax Infrastructure Improvement Program Funding Agreement
Page 5
unless set forth in a written amendment to the Agreement signed by both parties
c. Notice for any purpose under this Agreement, except service of process, shall be
given by the Funding Recipient to the Kittitas County Commissioners and the Kittitas
County Public Works Director, 411 North Ruby, Suite 1, Ellensburg, WA 98926. For all
purposes under this Agreement, any notice by the County to the Funding Recipient
shall be given to the Funding Recipient's address provided on the signature page.
Notice may be given by delivery or by depositing in the U.S. Mail, first class, postage
prepaid, certified mail, return receipt requested.
d. The section and paragraph headings of this Agreement are for reference
convenience only and are not intended to restrict, affect or be of any weight in
interpreting or construing the provisions of such sections or paragraphs.
e. This Agreement may be executed in one or more counterparts and by facsimile,
each of which will be deemed an original, but all of which together will constitute one
and the same instrument.
Funding Recipient warrants to the County that the individual signing on Funding
Recipient's behalf has the requisite power and authority to enter into and to perform
Funding Recipient's obligations under this Agreement. Funding Recipient further
warrants to the County that Funding Recipient has made no misrepresentation or
misleading statement in connection with this Agreement, and is not in violation of any
applicable law, ordinance, or regulation the consequence of which will or may
materially affect Funding Recipient's ability to perform its obligations under this
Agreement.
g. If any term or condition of this Agreement or the application thereof to any person(s) or
circumstances is held invalid, such invalidity shall not affect the other terms, conditions
or applications which can be given effect without the invalid term, condition or
application. To this end, the terms and conditions of this Agreement are declared
severable.
h. The exclusive venue for any action brought to enforce this Agreement or any of its
terms shall be in Kittitas County, State of Washington.
Distressed County Sales and Use Tax Infrastructure Improvement Program Funding Agreement
Page 6
KITTITAS COUNTY
BOARD OF COUNTY COMMISSIONERS
Brett Wachsmith, Chair
Laura Osiadacz, Vice- Chair
Cory Wright, Commissioner
Dated:
Attest:
❑ Clerk of the Board- Julie Kjorsvik
❑ Deputy Clerk of the Board- Mandy Buchholz
APPROVED AS TO FORM:
Deputy Prosecuting Attorney
CITY OF CLE ELUM
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Dated: ti
Distressed County Sales and Use Tax Infrastructure Improvement Program Funding Agreement
Page 7
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119 West First Street
Cie Elum, WA 98922
February 10, 2021
Kittitas County Department of Public Works
Distressed County Sales and Use Tax Grant Fund
411 North Ruby Street, Suite 1
Ellensburg, WA 98926
ORIGINAL
Phone: (509) 674-2262
Fax: (509) 674-4097
www.cleelum.gov
Re: City of Cie Elum
2021 Kittitas County Distressed County Sales and Use Tax Grant Application
Phase 3A— First Street Downtown Revitalization
Dear Council of Governments Review Committee:
Attached for consideration is a funding application for the City of Cie Elum's Phase 3A south block
improvements to First Street between Billings Avenue and Oakes Avenue and improvements to the
northwest and southwest corners of the First Street and Oakes Avenue intersection. This project
completes all revitalization efforts for the westernmost block of the Downtown Revitalization corridor.
Completion of Phase 3A will bring to life in the built environment an entire City block of the City's
revitalization vision previously expressed in pen -and -ink concept drawings.
Attached to the application is a map showing the location of the proposed improvements and
conceptual design.
Our total request for Phase 3A of the First Street Downtown Revitalization project is $450,460.
As a small community with limited resources, it is critical we maintain our existing transportation
infrastructure, expand opportunities for the community to choose walking and bicycling for nearby daily
trips, and make those expanded opportunities safe and visible. Cie Elum has greatly benefitted from
Kittitas County grant programs and your consideration of this application is truly appreciated. Let's keep
the momentum going!
Thank you again for this opportunity. Should you have any questions, please feel free to contact me at
(509)674-2262.
Sincerely,
cGjfCE4
Jay McGowan
Mayor
Kittitas County
Department of Public Works
DISTRESSED COUNTY SALES AND USE TAX INFRASTRUCTURE
IMPROVEMENT PROGRAM APPLICATION
The Distressed County Sales and Use Tax Infrastructure Improvement Program supports
improvements to infrastructure systems that foster economic development in Kittitas County. The
goal is to create economic opportunity through Infrastructure investment.
APPLICANT INFORMATION
Applicant:
City of Cie Elum
Contact Name:
Rob Omans
Address:
119 West First Street
City:
Cie Elum WA zip: 98922
Telephone:
509.674.2262 FAX: 509.674.4097
E-mail Address:
romans@cleelum.gov
Office Location:
119 West First Street
Jurisdiction:
City of Cle Elum
Funds Request:
APPLICATION THRESHOLDS
Applicant Requirement:
Check -off:
X 1.
The project is improvement to an infrastructure system(s) linked to economic development.
2.
A detailed B '/, X 11" vicinity map that clearly shows the project is included in the
X
application package.
X 3. Distressed County funds are not being substituted for other funds that are already secured.
4. The project involves traditional improvements, instead of "non-traditional" improvements
X eligible for "Enhancement" funding
X 5. Applicant has submitted only one application this round.
X 6. The locallregional economic development organization has been Informed of the project.
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PROJECT NARRATIVE
1. Project Description: Describe the scope of work. Indicate the major work involved, including a brief
comparison of existing and proposed conditions.
The City of Cie Elum is proposing a construction project for improvements to the south block of First Street between
Billings Avenue and Oakes Avenue, and the northwest and southwest comers at the First Street and Oakes Avenue
intersection. This project would complete all revitalization efforts for the westernmost block of the Downtown
Revitalization corridor.
Background
In 2017, the City of Cie Elum initiated a Downtown Revitalization effort to enhance the appearance of First Street,
increase economic growth and vitality, and create a safe walkable streetscape consistent with their Complete Streets
Ordinance. Stakeholders including business and property owners, residents, the general public, Cie Elum's Planning
Commission, and City Council provided valuable input throughout the planning process. In June 2017, the City
Council unanimously adopted the Preferred Alternative as shown in the conceptual plan by resolution. The
resolution established the City's commitment to implement the concepts for street and parking configuration,
streetscape amenities, and landscape improvements for First Street. The Downtown Revitalization Preferred
Alternative brochure is attached for reference.
To implement the Plan, the First Street corridor defines Billings Avenue as the west termini and Peoh Avenue as the
east termini. To seek funding for all of the improvements identified in the concept plan, the corridor was separated
into three succinct phases:
1. Phase 1 — Peoh Avenue and SR 903 (First Street) Intersection Improvements;
2. Phase 2 —First Street Stormwater Improvements and Billings Avenue to Oakes Avenue Improvements; and
3. Phase 3 — Downtown Revitalization including First Street pedestrian and street improvements.
Since adopting the Preferred Alternative in 2017, $3.5 million in funding has been secured from 14 sources,
including local, state, and federal programs. The Downtown Revitalization Funding Summary is attached for
reference.
Phase 1, completed in December 2018, constructed all stormwater, sidewalk, and roadway improvements at the First
Street and Peoh Avenue Intersection.
Phase 2, completed in the fall of 2020, constructed:
• all remaining stormwater improvements for the six -block project corridor,
• sidewalk and roadway improvements at the First Street and Billings Avenue intersection, and
• the north block between Billings Avenue and Oakes Avenue.
Phase 3 includes:
• streetscape improvements on the south block between Billings Avenue and Oakes Avenue,
• intersection improvements along First Street at Oakes Avenue, Pennsylvania Avenue, Harris Avenue, Wright
Avenue, and Bullitt Avenue, and
• the north and south blocks between the intersections of Oakes Avenue and Peoh Avenue.
Funding was secured for Phase 3 design and the City completed "shovel -ready" plans and specifications in
November 2020. Due to funding limitations, the construction of Phase 3 will be completed in subphases. The
Downtown Revitalization Project Summary brochure is attached for reference.
Scope of Work
Successful award of this application will complete the first subphase, Phase 3A, consisting of improvements on the
south block of First Street from Billings Avenue to Oakes Avenue, and the northwest and southwest corners of the
First Street and Oakes Avenue intersection. The Phase 3A Billings Ave to Oakes Ave is attached for reference.
Phase 3A will serve as the built standard of Cie Elum's concept planning. With a tangible example of delivering a
good faith completion of this portion of the Downtown Revitalization project, the City anticipates development and
private investment will be spurred along the improved block.
The City has prepared the following summary comparing existing conditions (before the project) with proposed
conditions (following project completion).
Existing Conditions
Sidewalk
Sidewalk is deteriorating on both sides of First Street. There are currently three large driveway entrances to two gas
stations on the south side of First Street between Billings Avenue and Oakes Avenue. The corners of the Oakes
Avenue intersection include non -ADA conforming pedestrian ramps. Signal poles, street lights, and a fire hydrant
exist in the sidewalk.
Street
First Street is an auto -centric thoroughfare. Since First Street was the original state highway through Cle Elum prior
to construction of Interstate 90 (1-90), travel lanes in the vicinity of the Oakes Avenue intersection were constructed
17 -ft wide. Portions of First Street are still State Route 903. First Street also includes a 12 -ft two-way turn lane and
18 -ft paved and striped parking strips on both sides of the street. In the early 2000s, small bulbouts were installed
at the Oakes Avenue intersection, which eliminated some of the parking strip, but created 21 -ft wide travel lanes.
Pronosed Conditions
Sidewalk
The Oakes Avenue intersection improvements include two sidewalk bulbouts with 4 ADA curb ramps, widened
sidewalks, amenities, street trees with GFCI receptacles, planters, and irrigation. Sidewalk improvements along the
south side of First Street between Billings Avenue and Oakes Avenue include patterned sidewalks, two planters with
columnar street trees and GFCI receptacles, irrigation, and both pedestrian and street illumination. Construction of
all subphases under Phase 3 will complete a continuous and unencumbered sidewalk system on both sides of First
Street accommodating pedestrians of all abilities. The wide sidewalks allow for amenities such as seating, shade,
bicycle racks, planter boxes, public art, and trash receptacles without impacting pedestrian mobility. The bulbouts
are specifically designed to shorten pedestrian crossings at each intersection of the corridor, while heightening driver
awareness of the start of Cle Elum's pedestrian -interactive downtown setting.
Street
The now auto -centric thoroughfare of First Street will be placed on a road diet. Driving lane widths will be reduced
to 1 I feet to promote speed calming through the corridor. One of the driveway entrances between Billings Avenue
and Oakes Avenue will be removed and allow for more diagonal parking at 30 -degree desirable angles without
adding more impervious surfacing. Street lighting will be a blend of pedestrian -level and street lighting. Electrical
GFCI receptacles, incorporated into the light poles, will increase access to City planned downtown events such as
holiday lighting. Designing and constructing the street for a right -sized downtown feel and dimension will allow
the City to better maintain the roadway and integrated infrastructure systems.
2. Explain how the infrastructure project will helpmeet the economic development goals of your community
and/or region. If this project is not done, will the anticipated private development still take place?
The City is proposing to complete streetscape improvements to the westernmost block of the First Street Downtown
Revitalization corridor. The planning strategy used in the development of the Downtown Revitalization Plan was
designed to coordinate improvements to different but integrated infrastructure systems, in the same corridor, while
providing multiple benefits to all community members. Coordinating above and below ground elements in the First
Street corridor minimizes system disturbances while allowing City staff to inspect, maintain, improve, or replace
aging infrastructure. The City's goal is to bring all infrastructure to a state of good repair and with enough expected
capacity to accommodate 20 years' growth. Economically, by coordinating integrated projects, the City should be
able to complete necessary improvements in the order which minimizes rework or disturbing improvements once in
place.
Although Phase 3 requires further project size dividing to match funding opportunities, construction of Phase 3A
completes both sides of First Street between Billings and Oakes as planned for in the Downtown Revitalization Plan.
With completion of streetscape improvements, the City's residents and businesses will witness implementation of
the expressed downtown vision of stakeholders on a block prepared for immediate economic development
opportunities.
By planning the proposed streetscape improvements in the subphase manner, necessary interruptions to local
transportation, commerce, and day-to-day operations on the south block of First Street between Billings and Oakes
will be limited to one occasion, placing Cie Elum in a positive light with existing and prospective businesses not
only on that block, but throughout the corridor. Separately, project elements in Phase 1, Phase 2, and Phase 3
addressed infrastructure issues that are linked to economic development. When considered together, the Phase 3A
streetscape improvements project is undeniably well aligned with the purpose of the Distressed County Sales and
Use Tax Infrastructure Improvement Program.
This project and the Downtown Revitalization effort as a whole will not only directly impact the Cie Elum population
of nearly 2,000 people, but will positively reach all of Upper Kittitas County's 5,000 residents, as Cie Elum's
"downtown" is considered the downtown of Upper Kittitas County. With very limited commerce opportunities in
the neighboring communities of South Cie Elum, Roslyn, Ronald, and Suncadia, Cie Elum's regionally significant
Downtown Revitalization can meet all of Upper Kittitas County's day-to-day needs including retail, dining, service,
medical, grocery, fuel, amongst many other industries. Completing Phase 3A showcases the vision of the community
stakeholders and the City's formulated actions to provide for infill opportunities and encourage commerce expansion.
Streetscape Improvements
Cie Elum enjoys year-round outdoor tourism. Ample amounts of snow provide wintertime outdoor activities and
considerable spring and fall rain provides lush and attractive forests encouraging outdoor recreation for much of the
year. Though the natural environment attracts people to Cie Elum, the built environment has not been welcoming
for commerce oriented toward or promoting a walkable downtown. On unimproved intersections in the downtown
area, pedestrians are required to traverse close to 80 feet of paved State Route highway to cross First Street. Oakes
Avenue acts as the busy connector, south of First Street, for traffic exiting Interstate 90 and entering Cie Elum's
downtown. The intersection at Oakes Avenue is also a short but important portion of SR 903, by which SR 903
transitions from west -east travel on 2nd Street to continue west -east travel on First Street, at the west edge of
downtown.
Differentiating the streetscape to the extent proposed in the First Street corridor will enhance drivers' sense of place
and increase traffic calming. Both of these principles are included in Cie Elum's Downtown Revitalization economic
development goals. Creating a safer and inclusive environment for both motorized and non -motorized transportation
is also promoted in the City's Complete Streets Ordinance No. 1455, see attached. In such an environment, many
types of businesses can be co -located and thrive amongst the diversity.
Consistency in design and ensuring infrastructure was brought up to a state of good repair throughout the First Street
corridor was expressed by stakeholders as important for economic development. Currently, the sidewalks along
First Street are not continuous, have ADA compliance deficiencies, and are in an overall state of disrepair.
Bulb -out design and size, parking orientation, and amenities in Phase 3A are designed to provide perceived comfort,
shade, illumination, and safety for people whether moving by automobile or using the sidewalk system. The design
of incorporating ADA opportunity at each intersection, moving poles, hydrants and other obstacles out of the travel
way of the sidewalk, and widening sidewalks to allow for businesses to create entryways, increases walkability and
offers downtown businesses unique opportunities to interact harmoniously with those seeking their goods and
services. Walkability and unique commerce interaction in the downtown corridor are also goals of Cie Elum's
Downtown Revitalization.
Roadway Infrastructure
First Street is an unusually wide street in a small City. The width is a legacy of the street acting as the highway
before Interstate 90 was constructed. The proposed road diet consisting of narrowing the roadway, increasing
parking in a safer orientation, increasing sidewalk and pedestrian amenities, together should slow traffic in the
downtown area and may reduce the frequency and severity of the 32 auto -related collisions experienced between
2013-2017.
The extensiveness of economic development opportunity will not be achieved without Phase 3A construction.
3. Indicate if the project is consistent with the following applicable state, regional and local plans and
prioritization processes:
X Overall Economic Development Plan — Officially Adopted:
Yakima and Kittitas Counties Rertonal Comprehensive Economic Development Plan (2015)
• Strategy Goals: relates to — Goal one, Goal two, Goal three, Goal four, Goal five, and Goal six.
• Listed as 44 of the 17 Comprehensive Economic Development Strategy (CEDS) projects identified
in Kittitas and Yakima Counties combined emphasizing its "importance for: job creation, funding
leverage, readiness to proceed, likelihood of success, and overall need for the project" (pg 6).
X Comprehensive Land Use Plan — Officially Adopted: June 2019
Kiaitas County Comprehensive Plan (06/2019) Cie Elum Land Use Plan (0612019)
• Project consistent with multiple goals in Chapter 2, Chapter 3, Chapter 4, Chapter 5, Chapter 6, and
Chapter 10.
X Capital Facility Plan — Officially Adopted: April 2019
Cie Elum Capital Facilities Plan
• Project consist with multiple Kittitas County Countywide Planning Policies as listed in Appendix A
and Cie Elum goals in multiple infrastructure sections in the Cie Elum Capital Facilities Plan —
Transportation Systems, Domestic Water System, Stormwater System, Sanitary Sewer System,
Parks and Recreation sections.
X Community Action Plan (or other community-based plan)— Officially Adopted: June 2017
Cle Elum Downtown Planning — Focus on 1" street Design Concepts
• City Council Planning Commission Study Session and Public Forum (2017) AKA "Preferred
Alternative."
X Six -Year Transportation Improvement Plans:
Cle Elum 2021-2026 Transportation Improvement Program
• This project is included in Cie Elum's 2021-2026 Transportation Improvement Program as the
City's Number 1 project.
X Site-specific development plans; e.g., Community Master Plan:
Downtown Association Main Street Study (2015):
❑ Other
4. Public Benefit:
Please describe the public benefit derived from project completion.
Conceptual plans and studies have been prepared for Cie Elum's downtown corridor over the past 20 years to
improve traffic flow, optimize parking, and build a pedestrian -friendly environment. The latter has always been a
focal point to enhance Cie Elum's tourism experience. The plans also addressed the need for improvements to
stormwater facilities throughout the City. Past plans and studies continually lost momentum as the City's limited
budget restricted possibilities for advancing forward without financial assistance.
With procurement of grants/loans totaling $3.5 million in 3.5 years, Cle Elum residents and business owners have
acknowledged the reality of the downtown revitalization coming to fruition. The rigorous planning process discussed
in question 5 included feasibility analysis of design alternatives, followed by adoption of the preferred alternative by
City Council. Though the planning process did not include a market study and potential economic outcomes
following completion of the revitalization, comparisons were made to many of the eastern Washington neighboring
communities implementing main street revitalizations, with overwhelming positive results.
Eastern Washington examples of economic revitalization resulting from revitalized Main Streets/downtowns include
Grandview, Sunnyside, and Yakima, Washington. The consultant team contracted by the City (HLA and HBB) led
these three efforts, including the award-winning Grandview "Alive" Downtown Revitalization, where over twenty
store fronts were vacant prior to the project, and today, there are no downtown vacancies in the thriving community.
Public benefits from the project completion are improved transportation flow and decrease in multi -modal conflict.
For the motoring public, reduced travel lanes and increased streetscape defines the space of the walkable downtown
and prepares the driver for slower and mixed mobility activity. The majority of improvements are for people using
the sidewalk system in the downtown core. Wide, unobstructed sidewalks, a mix of street and pedestrian level
lighting, bulb -outs designed to reduce the crossing distance at every intersection in the corridor, shade and amenities
to provide comfort, are all elements included in the design with public benefit as the focus.
In Cle Elum, though the streetscape improvements have been completed at the bookend intersections and along a
single block only, the City is already experiencing redevelopment and reinvestment along First Street. In the two-
year period of 2019-2020, the City experienced seventeen new businesses, seventeen building sales, one infill
project, one redevelopment, and four aesthetic improvement projects for local businesses. Several businesses have
experienced record sales each month since the start of the pandemic, but even prior to COVID-19, the entire Upper
Kittitas County was experiencing record tourism Thursdays through Mondays, primarily from the Seattle
metropolitan area. Completing Phase 3A gives the City sense of completion of one block in the corridor and prepares
the City to move onto the next subphase. Continuing to improve more of the corridor is anticipated to spur additional
new business, building sales, infill projects, and redevelopment.
5. Define the total number of project partners demonstrating project support.
The City retained the services of HLA Engineering and Land Surveying, Inc. (HLA), together with HBB Landscape
Architecture (HBB), to facilitate the planning process to arrive at a concept titled the "Preferred Alternative" as
shown on the attached pamphlet titled "Downtown Revitalization Planning 1st Street Concept" The planning
process was initiated in April 2017 with a Walk and Talk downtown tour, which included City staff and the Mayor,
primarily to discuss existing themes, deficiencies, and opportunities. Next, four focus group sessions were
administered with assistance from Central Washington University land -use planning students, including business
owners, longtime residents, students, and Suncadia Resort members.
From the focus groups, HLA and HBB created two geometric layouts of a typical block and three amenity grouping
concepts. These layouts and concepts were presented at a community stakeholder workshop with 28 participants,
and public preferences were noted. Based on workshop findings, a preferred concept was born and presented at a
combined City Council and Planning Commission study session, see attached titled "Cle Elum Downtown Planning
— Focus on 1 st Street Design Concepts." Following the study session, the concept was presented at a public forum
with 32 participants, continuing to gain traction. After detailing the preferred concept to address public desires, the
Planning Commission prepared an official recommendation to the City Council on June 26, 2017, to adopt the
Preferred Alternative, see attached. On June 27, 2017, the City Council adopted by Resolution 2017-011 (attached)
the Preferred Alternative with an overwhelming amount of support from the community, 45 participants and standing
room only in the Council Chambers.
Construction of the stormwater system took place and street improvements will all take place within existing
Washington State Department of Transportation (WSDOT) right of way, while the City has control of access points.
As a result, the City has been required to and will continue to receive WSDOT approval on plans and specifications
prior to construction.
Since the initial outreach in 2017, and as the City completed Phases 1 and 2, the City has continued partnering with
funding providers such as: Kittitas County Conference of Governments, USDA, FHWA, Department of Ecology,
Department of Commerce, QUADCO, Public Works Board, Washington State Legislators, and TIB. In its entirety,
Phase 3 will require an estimated $6,950,000 to complete.
The City will need to continue seeking funding for each subphase in Phase 3. This crucial first partnering with
Kittitas County Conference of Governments will complete Phase 3A, can be used to leverage assurance to
stakeholders and partners, and present the standard of Cie Elum's completed block of improvements to future
funders.
6. Explain how construction ready this infrastructure project is relative to design completeness and the
permitting process.
Design funding for Phase 3 was previously secured through a Public Works Board loan, and "shovel -ready" plans
and specifications were completed for the project in November 2020. Due to funding limitations, the construction
of Phase 3 will be completed in subphases. The remaining construction work (excluding the Phase 3A project
described in Question 1 of this funding request) from Oakes Avenue to Peoh Avenue is estimated at $6,500,000.
The City continues to aggressively pursue funding opportunities for this effort.
As First Street from Oakes Ave to Peoh Ave also serves as SR 903, WSDOT approval is required for all projects
along First Street. WSDOT has reviewed and approved the Phase 3 design plans, and will also require a construction
agreement once funding is secured for Phase 3 subphases of construction. As the Phase 2 and Phase 3 project
footprints are the same, many of the approvals and permits for the extensive environmental processes completed
during Phase 2 also apply to the upcoming Phase 3 subphases. This includes:
• Consultation with affected tribes. Tribal consultation was completed on March 26, 2019. No comments were
received from tribes.
Consultation with Department of Archaeology and Historic Preservation (DAHP). An extensive cultural
resources survey was completed for Phase 2 at DAHP's request. The survey examined 53 potential historic
properties along the corridor. Per the DAHP's concurrence letter dated April 26, 2019, a monitoring plan was
established and enacted during Phase 2 construction from March to August 2020. There were no artifacts or
features noted during monitoring.
Coordination with Department of Ecology (DOE). The SEPA checklist was prepared for and transmitted to
DOE for the Phase 2 project in December 2018. The Final Determination of Nonsignificance was issued on
December 20, 2018. No comments were received and the Notice of Action Taken was issued on January 29,
2019.
7. Indicate the Estimated Number of Short Term and/or Permanent Jobs Created/Retained by the Project.
Assumptions/Justifications/Methodology/Calculations
In the shorter term, the City anticipates between 32 and 38 people will be employed during the two months of this
construction project: One general contractor with 7-8 employees and additional subcontractors:
• Roadway subcontractor (paving, bulb -outs): 8-10 employees
• Sidewalk/Curbing/Planting subcontractor: 8-10 employees
• Lighting subcontractor: 4-5 employees
• Traffic control subcontractor: 4-5 employees
• Construction administration services: 5 employees
Indirectly, and in the longer term, the completion of Phase 3A improvements will retain existing a portion of the jobs
in the corridor (estimated at eight jobs per business within the project limits; 600 total) and spur job creation as infill
is experienced in vacant store fronts and restaurants expand business hours to serve additional customers.
MitGns County Department of Public Works
411 N. Ruby, SuHe #11
(Ellensburg, WA 98926
ORIGINAL
Applicant Certification
Certification is hereby given that the information provided is accurate and the applicable attachments are
complete and included as part of the application package.
I certify that application thresholds are met at the time of application.
Stn ut of O cial Representative
Sponsoring Agency
(If Applicable)
Signature of Agency Representative
Typed or Printed Name
Date
Date
Date
Associate Economic Development Organization Notification
The organization listed below has received notification of this project as demonstrated by the
signature of the organization's representative.
4-G. C6mber.f ammfyC-C,
CNmeof Organization
coo
Signature epresentative
T4. q th, 2021
Date
10
KITTITAS COUNTY DEPARTMENT OF PUBLIC WORKS
DISTRESSED COUNTY INFRASTRUCTURE IMPROVEMENT PROGRAM
APPLICATION DUE DATES
FY 2021
Distressed County Infrastructure Improvement Program, applications are initially due to Kittitas County
Department of Public Works for conceptual approval of the infrastructure project. Distressed County
Infrastructure Improvement Program applicants are invited to appear at the COG meeting when the
project's criterion is reviewed.
APPLICATIONS DUE COG MEETING DATES
2021 Application due Date Presentations during COG Meetings
February 17, 2021 ........................................ March 2021 COG Meeting
"Funding available January 1, 2021
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CITY OF CLE ELUM
Downtown Revitalization - First Street Improvements
Funding Summary - January 2021
Design & Construction
Project Phase
Phase I - First Stre and Peohvenue improvements
Secured Fundin
Amount
2018 Dismissed County Sales Tax Grant BER 2plB
$234,480
Design & Construction
2018 Surface Transportation Block Grant (STSG( NOVEM
$92,020
Fully Funded
2018 Cle Elum Downtown Association COM p1E7E
516,
2017 Complete Streets Grant
5100
2017 County Small -Scale Municipality Grant (Site Amenities)
7
Total Secured Fundi
$45 1Mp
MITI-Ma—se-f—Mr's-t3freet Stormwater an nes Avenue to Oakes Avenue
Secured Fundis
Amount
2019 Surface Tiampommon Block Grant (STBG)
$125 000
2018 CDBG Economic Opportunity Grant
$725,
Design & Construction
2017 Distressed County Sales Tax Grant
2020
$17,
Fully Funded
2017 USDA PPG Grant EOCTOBER
L5
$�
2019 Distressed County Sales Tax Grant COMP
$393,00(
2019 TIS Complete Streets
$400 100(
City of Cie Elum General Fund
$16,
2020 Distressed County Sales Tax Grant
Total Secured Funding
$2,193,900
Phase 3 - Billines Avenue to Peoh Avenuet a
Design
Secured Fundma VEMRER 2020
Amount
Fully Funded
2019 Surface Transportation Block Grant (STSG) E ND
PWB Pre CppAPLSAoal. READY
$176,76
2018 -construction Loan
Total Secured Funding
$710,000
Billings; n r
Planned Funding
Upitil Budgel Request
Amount
$2,500,000
seeking Construction
PWB/RD loan �V61 RUCTION
$2.500.000
Funding
CDBG General Purpose Grant SEEKING MO1NG
$7so,000
Transportation Improvement Board Gran[ FU
$150.000
Dirtressed County Sales Tax Grant
5k450,000
Total Planned Fundi
$6,950,0o0
Total Secured Funding: $3,473,500 Total Unsecured Funding: $6,950,000
GRMblvi 1, m, m,
CITY OF CLE ELUM
First Street Downtown Revitalization - Phase 3A Billings Avenue to Oakes Avenue
Engineer's Estimate
HLA Project No. 2101OG
2132021
than
No,
Description
Payment
Specification
Unit
Unit Cost
Overall
Quantity
Overall Cost
1
Mirror Chane
1-04.41
FA
$10,000.00
1
$10,000.00
2
SPCC Plan
1-07.15(1)
IS
$500.00
1
$50D.00
3
Mobilization
1.09.7
IS
$20,000.00
1
$20,000.00
4
Project Temporary Traffic Control
1-10.5
LS
$20,000.00
1
$20,000.00
5
Removal of Structures and Obstructions
2.02.5
LS
$10,000.00
1
$10.000,00
6
Unclassified Eacevafion Incl. Haul
2-03.5
CY
$60.00
75
$4,500.00
7
Crushed Surfacing Base Course
4-04.5
TON
$60.00
80
S4.800100
8
Crushed SurfacIna Too Coutes
4.045
TON
$60.00
10
$600.00
9
HMA Cl. 1/2 -Inch PG MH -28
5-04.5
TON
$250.00
25
$6,250.00
10
Sam Sewer Pipe 81n. Diam.
7-04.5
LF
$70.00
120
$8,400.00
11
Catrin Basin Type 248 In. Diam.
7 -DSS
EA
$4,500.00
1
$4,50000
12
Catch Basin Two 1
7-05.5
EA
$2,000.00
2
$4,000.00
13
Adjust Catch Basin
7.05.5
EA
$600.00
4
$2,400.00
14
Adust Monaonn Well
7-05.5
EA
$600.00
4
52400.00
15
D.I. Pipe for Water Main 6 In. Diem.
7-09.5
LF
$120.00
3
$360.00
16
Adjust Valve Box
7-12.5
EA
$500.00
2
$1.000.011
17
Hydrant Assembly Replacement
7-14.5
EA
$4,500.00
1
$4500.00
18
Ad'ust Meter Box
7-15.5
EA
$400.00
1
$400.00
19
Irrinations tem Complete
7-16.5
LS
$12,500.00
1
$12,500.00
20
ESC Lead
8-01.5
DAV
$150.0011
5
$750.00
21
Inlet Protection
8-01.6
EA
$70.00
9
11830.00
22
Plant Selection - Red ince Maple 2-V2"Caliper)
8-02.5
EA
$800.00
3
$2400.00
23
Plein Selection - Metro Gold Maple 2-1/2"Caliper)
8.02.6
EA
$800.00
2
$1,600.00
24
Plant Selection - Kelse i Dogwood 2 Gallon
842.5
EA
$60.00
48
$2,880.00
25
Plain Selection - Dwarf Mugo Pine 2 Gallon
a-02.5
EA
$6&00
4
$260.00
26
Plain Selection - Black Eyed Susan 1 Gallon
6.02.5
EA
$3000
164
$4,920.00
27
Plant Selection - Woods Compact Kinnikinnick 2 Gallon
6-02.5
EA
$35.00
226
$7,910.00
28
Plant Selection - Moonbeam Corso sls 1 Gallon
8-02.5
EA
$35.00
30
$1.050.00
29
Topsoil Type, A
8-02.5
CY
$80.00
60
$4,800.00
30
Su rade Topsoil
8-02.6
CY
$80.00
100
$8.000.00
31
Root Berner
8-02.5
LF
$30.00
225
$6,750.00
32
Root Path
a-02.5
LF
$60.00
75
$4.600.00
33
Barak Rock Mulch
8-025
CV
$125.00
12
$1,500,00
34
Cement Conc. Traffic Curb and Gutter
8-04.5
LF
$50.00
260
$13,000.00
35
Trash Receptacle
8-05.5
EA
$3.500,00
1
$350000
36
Bike Reck
8-05.5
EA
$1.500.00
2
$3,000.00
37
Cement Coro. Sidewalk 64nch Thick
8-14.5
BY
$80.00
120
$9,600.0D
38
Cement Cox, Sidewalk 4 -Inch Thick Pattemed
B-14.5
BY
$90.00
560
$50400.00
39
Cement Conc. Curb Rem
8-14.5
EA
$2,00000
4
$8000.DO
40
Spare Conduit 1 In. Diam. (Speaker Wire
8-20.5
LF
W00
310
51,860.00
41
Tree Lighting System, Complete
8-20.5
LS
$30,000.00
1
$30,00000
42
Conduit Installation PSE Illumination
8-20.6
LF$21.00
80
$1,440.00
43
Permanent Signing
8.21.5
LS
$2000.00
1
$2,000.00
44
Pavement Markings
1 8-22.5
1 LS
I 58000.80 1
1 1
$8,000.00
Assumptions:
1. Includes south Sidewalk from Billings Ave to Oakes Ave and NW and
SW bulbouts at First Street and Oakes Ave intersection.
2. Design engineering includes new specifications, contract documents,
and repackaged plans for reduced project limits from original Phase 3
"shovel ready" plans.
3. Electrical, irrigation, Illumination, and drainage erdensions of Phase 2
systema (no additional power service, irngstion point of connection.
tnc).
4. New crosswalk on west tell of First Street and Oakes Ave only.
Subtotal
Contingency 10%
Illumination System (PSE)
Total Estimated Construction Cost
WSDOT CN Fees
Design Engineering and Bidding Services
Construction Engineering 15%
Total Estimated Project Cost
$295,860.00
$30,000.00
$55,000.00
$380,860.00
$2,500.00
$60,700.00
$57,100.00
$601,160.00
G: WROJECTS%2021VIOIOG ttlks Courcy Distressed 0.091Cost Estimate SOWN Slee and Bulbouts- First Street Ph 3 Downtown Revitalization Asx