HomeMy WebLinkAboutFAIR ADVANCE (2)KITTITAS COUNTY
BOARD OF COUNTY COMMISSIONERS
RESOLUTION NO. 2021--______
Resolution Establishing Kittitas County Fair
Revolving Fund/Petty Cash Accounts
WHEREAS, the Kittitas County Fair is September 2nd through September 6th , 2021 and;
WHEREAS, The Kittitas County Event Center is sponsoring an event on July 4th, and
WHEREAS, the Kittitas County Fair needs a revolving fund/petty cash to start up the County Fair and for
the special events, and;
WHEREAS, the Board of County Commissioners authorize the County Auditor to authorize an advance of
up to $25,000 to establish as revolving fund/petty cash.
NOW, THEREFORE BE IT RESOLVED that an advance of up to $25,000 be established for the County
Fair and Event Center from the General Fund. This account will allow immediate payment of premiums, and many
other items needed during the period the fair and special events are being conducted without going through the
formality of a warrant issue.
NOW, THEREFORE BE IT FURTHER RESOLVED the $25,000 is to always remain at that balance:
the money in the account and any receipts that have not been reimbursed. There will be no other monies other than
the reimbursement deposited into this account. Invoices paid from this account will be reimbursed in a timely
manner through the normal voucher run. All requirements apply except that a paid receipt or properly executed
invoice voucher will not be required for premiums or prizes disbursed. A list of premium or prizes winners,
supplemented by entry record and certified by the Fair board will suffice to evidence expenditures for this purpose.
Any single payment to a specific vendor of $600 or more shall be issued by a separate voucher and is not to be paid
from this revolving fund, to meet IRS requirements. At the end of the County Fair period, or within 60 days
thereafter, the revolving fund/petty cash shall be closed, and the authorized amount shall be remitted to the county
auditor, which will be before November 5th, 2021.
APPROVED this 15th, day of June 2021.
BOARD OF COUNTY COMMISSIONERS
KITTITAS COUNTY, WASHINGTON
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Chairman
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Vice-Chairman
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Commissioner
ATTEST
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Clerk of the Board/Deputy Clerk of the Board
Kittitas County
Board of County Commissioners
Agenda Staff Report
Agenda Date: June 15th, 2021
Action Requested: Request the Board approve the Resolution authorizing $25,000 for advance
funds for the County Fair and sponsored events.
Background:
Each year the Board of County Commissioners authorizes an advance for the
County Fair in the amount of $25,000. Also in 2021, the Event Center is
sponsoring two events which will need the advance funds, also. These funds are
used to set up the till accounts and to pay the premiums after the fair. The
$25,000 must be paid back by November 5th, 2021.
Recommendation: Request the Board sign the Resolution authorizing the $25,000 advance funds
for the County Fair and Event Center.
Handling: Original to Judy Pless
Attachments: Resolution authorizing $25,000 for the County Fair
Lead Staff Judy Pless – Budget & Finance Manager
Kittitas County Auditor’s Office