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HomeMy WebLinkAboutHopeSource CDBG-CV-1 Contract (2)BOARD OF COUNTY COMMISSIONERS COUNTY OF KITTITAS STATE OF WASHINGTON RESOLUTION NO. 2021-_______ A RESOLUTION AUTHORIZING EXECUTION OF A CONTRACT WITH HOPESOURCE RELATED TO CORONAVIRUS (CDBG-CV-1) PROGRAM CONTRACT #20-6221C-115 WHEREAS, Kittitas County applied for and was awarded a contract with the Department of Commerce (Coronavirus (CDBG-CV-1) Program Contract #20-6221C-115); and WHEREAS, HopeSource is prepared to provide the services outlined in that contract denominated as subsistence payment and childcare services as a part of the county’s coronavirus relief effort. NOW, THEREFORE BE IT RESOLVED the Board of County Commissioners is authorized to execute the attached contract with the HopeSource related to Coronavirus (CDBG-CV-1) Program Contract #20-6221C-115. DATED this 15th day of June 2021, at Ellensburg, Washington. BOARD OF COUNTY COMMISSIONERS KITTITAS COUNTY, WASHINGTON __________________________________________ Chair __________________________________________ Vice-Chair __________________________________________ Commissioner ATTEST: _____________________________ Clerk of the Board Contract Page 001 ATTACHMENT 18-C (1) Revised 1/25/2021 Page 1 of 14 SUBRECIPIENT AGREEMENT  BETWEEN   KITTITAS COUNTY AND THE HOPESOURCE  This Agreement is made between KITTITAS COUNTY (herein called the Local Government) and  HOPESOURCE (herein called Subrecipient) for the CDBG­CV1 Public Service Subsistence Payments and  Childcare Services (herein called the Project).  As the Washington State Department of Commerce (Commerce) is authorized by the federal  Department of Housing and Urban Development (HUD) to provide funds to units of local government  selected to undertake and carry out projects under the Washington State Community Development  Block Grant (CDBG) Program in compliance with all applicable local, state, and federal laws, regulations  and policies; and  As the Local Government has applied for and received a CDBG award, contract number 20­6221C­115  (CFDA 14.228), to fund the Project with Federal Award Identification Number (FAIN): B-20-DW-53-0001;  and   As it benefits the Local Government to engage the Subrecipient to accomplish the Scope of  Work and  the objectives of the local CDBG project; for Activities to prevent, prepare for, and respond to  coronavirus in partnership with local service providers for the CDBG­CV1 consortium area.  The parties agree that:   1. SCOPE OF SERVICES  A. Local Government Responsibilities  The Local Government is responsible for administration of the CDBG contract, and ensuring CDBG  funds are used in accordance with all program requirements [(24 CFR 570.501(b)] and its CDBG  contract with Commerce referenced above. The Local Government will provide such assistance  and guidance to the Subrecipient as may be required to accomplish the objectives and conditions  set forth in this Agreement.  B.   Subrecipient Responsibilities  The Subrecipient will complete in a satisfactory and proper manner as determined by the Local  Government the following tasks to accomplish the objectives of principally benefiting low­ and  moderate­income persons. The Subrecipient will periodically meet with the Local Government to  review the status of these tasks.  Principal Tasks  Approx. 76 LMI persons to receive direct services   • Complete the environmental review and prepare an environmental review record in  compliance with NEPA requirements for CDBG.   • Develop and establish CDBG­CV program’s policies and procedures, including CDBG  income qualification, COVID­19 impact verification, prevent duplication of benefits, and  beneficiary reporting requirements.   Doc ID: 7af681bb0ca653703df74fe4909e206e42be12f0 Contract Page 002 ATTACHMENT 18-C (2) Revised 1/25/2021 Page 2 of 14 •Deliver the direct services identified in the CDBG application through the subrecipients. •Allocate and manage public services funds as established in the approved subrecipients agreement and budget and prevent duplication of benefit. •Meet the CDBG national objective of principally benefiting low ­ and moderate­income persons •Accomplish HUD’s outcome of increasing the availability and accessibility of services to achieve HUD’s objective of creating suitable living environments 2. TIME OF PERFORMANCE The effective date of this Agreement is March 27, 2020 and complete execution of this agreement and will be in effect for the time period the contract expires January 31, 2023. 3. AGREEMENT REPRESENTATIVES Each party to this Agreement shall have a representative. Each party may change its representative upon providing written notice to the other party. The parties’ representatives are as follows: A. Subrecipient: Name of Representative:  Susan Grindle, Director of HopeSource  Mailing Address:                 700 E Mountain View Ave Ste 501   City, State and Zip Code:   Ellensburg WA 98926  Telephone Number:   509­925­1448  Fax:        509­925­1204  E­mail Address:          skgrindle@hopesource.us  UBI#:         600­263­065  B. Local Government:  Name of Representative:   Judy Pless  Title:        Budget & Finance Manager  Mailing Address:   205 W 5th Ave Suite 105  City, State and Zip Code:    Ellensburg WA 98926  Telephone Number:   509­962­7502  Fax Number:         509­962­7687  E­mail Address:         judy.pless@co.kittitas.wa.us  4. BUDGET The Local Government will pass through to the Subrecipient no more than $217,364 in CDBG funds for eligible incurred costs and expenses for the Project according to the following budget. Project Budget Element Budgeted Amount  05 Public Services   05Q Subsistence Payments   05L Childcare Services  $142,364  $  75,000  Doc ID: 7af681bb0ca653703df74fe4909e206e42be12f0 Contract Page 003 ATTACHMENT 18-C (3) Revised 1/25/2021 Page 3 of 14 Indirect Cost Rate:  10% de minimis rate Indirect Cost Rate if the Subrecipient chooses to charge Indirect under this grant, the  Subrecipient shall provide their indirect cost rate that has been negotiated between their entity  and the Federal Government. If no such rate exists, a de minimis indirect cost rate of 10% of  Modified Total Direct Costs (MTDC) will be used.  “Modified Total Direct Costs ” shall mean all direct salaries and wages, applicable fringe benefits,  materials and supplies, services, travel, and up to the first $25,000 of each subaward (regardless  of the period of performance of the subawards under the award).  MTDC excludes equipment,  capital expenditures, and rental costs.   Any amendments to this Agreement’s Budget must first be determined by the Local Government  as consistent with its CDBG contract with Commerce and then approved in writing by the Local  Government and the Subrecipient.  5. PAYMENT The Local Government shall reimburse the Subrecipient in accordance with the payment procedures outlined in the CDBG Management Handbook, Financial Management Section for all allowable expenses agreed upon by the parties to complete the Scope of Service  as approved in the Exhibit B. Reimbursement under this Agreement will be based on billings, supported by appropriate detail documentation of costs actually incurred. It is expressly understood that claims for reimbursement will not be submitted in excess of actual, immediate cash requirements necessary to carry out the purposes of the agreement.  Funds available under this Agreement will be utilized to supplement rather than supplant funds otherwise available. It is understood that this Agreement is funded in whole or in part with CDBG funds through the Washington State CDBG Program as administered by Commerce and is subject to those regulations and restrictions normally associated with federally­funded programs and any other requirements that the State may prescribe. The final request for reimbursement shall be January 15, 2023. 6. PERFORMANCE MONITORING The Local Government will monitor the performance of the Subrecipient by tracking project progress, reviewing payment requests for applicable costs, managing the timely pass ­through of CDBG funds, overseeing compliance with CDBG requirements, and ensuring recordkeeping and audit requirements are met. Substandard performance as determined by the Local Government will constitute noncompliance with this Agreement. If action to correct such substandard performance is not taken by the Subrecipient within a reasonable period of time after being notified by the Local Government, contract suspension or termination procedures will be initiated. Doc ID: 7af681bb0ca653703df74fe4909e206e42be12f0 Contract Page 004 ATTACHMENT 18-C (4) Revised 1/25/2021 Page 4 of 14 7. SPECIAL CONDITIONS­  A. Prevent Duplication of Benefit  The CARES Act provides that there are adequate procedures in place to prevent any  duplication of benefit as required by section 312 of the Robert T. Stafford Disaster Relief  and Emergency Assistance Act (42 U.S.C. 5155), as amended by section 1210 of the  Disaster Recovery Reform Act of 2018 (division D of Public Law 115–254; 132 Stat. 3442).  HUD requires each Grantee (and subrecipient) have procedures to prevent the  duplication of benefits when it provides financial assistance with CDBG­CV funds. Federal  disaster law prohibits the provision of federal assistance in excess of need. Before paying  a cost with federal disaster assistance, the Grantee (and subrecipient) must check to see  that the assistance will not cause a duplication of benefits, meaning that the cost has not  or will not be paid by another source. Any person or entity (including subrecipients)  receiving CDBG­CV assistance must agree to repay assistance that is determined to be  duplicative; and to assess whether the use of CDBG­CV funds will duplicate financial  assistance already received or is likely to be received by acting reasonably, Grantees (and  subrecipients) must have a method to evaluate need and the resources available to meet  that need.  CDBG­CV funded activities will prevent, prepare for, and respond to the  coronavirus  8. GENERAL CONDITIONS  A. General Compliance    The Subrecipient agrees to comply with:  • The requirements of Title 24 of the Code of Federal regulations, 570 (HUD regulations  concerning CDBG); and  • All other applicable Federal, State and Local laws, regulations, and policies, governing  the funds provided under this Agreement.  B. CDBG National Objective  The Subrecipient certifies the activities carried out under this Agreement meet a CDBG  Program National Objective defined in 24 CFR 570.208.  C. Independent Contractor   Nothing contained in this Agreement is intended to, or will be construed in any manner, as  creating or establishing the relationship of employer/employee between the parties.  The  Subrecipient will at all times remain an “independent contractor” with respect to the  services to be performed under this Agreement.  The Local Government will be exempt  from payment of all Unemployment Compensation, FICA, retirement, life and/or medical  insurance and Workers’ Compensation Insurance, as the Subrecipient is an independent  contractor.        Doc ID: 7af681bb0ca653703df74fe4909e206e42be12f0 Contract Page 005 ATTACHMENT 18-C (5) Revised 1/25/2021 Page 5 of 14 D. Hold Harmless   The Subrecipient will hold harmless, defend and indemnify the Local Government from any  and all claims, actions, suits, charges and judgments whatsoever that arise out of the  Subrecipient’s performance or nonperformance of the services or subject matter called for  in this Agreement.  E. Workers’ Compensation   The Subrecipient will provide Workers’ Compensation Insurance Coverage for all of its  employees involved in the performance of this Agreement.  F. Insurance and Bonding   The Subrecipient will carry sufficient insurance coverage to protect contract assets from loss  due to theft, fraud and/or undue physical damage, and as a minimum will purchase a  blanket fidelity bond covering all employees in an amount equal to cash advances from the  Local Government.   The Subrecipient shall furnish the Local Government with properly executed certificate of  insurance or a signed policy endorsement which shall clearly evidence all insurance required  in this section prior to commencement of services. The certificates will, at a minimum, list  limits of liability and coverage. The certificate will provide that the underlying insurance  contract will not be cancelled or allowed to expire except on thirty (30) days prior written  notice to the Local Government. Exhibit A includes the insurance requirements for the  Subrecipient  G. Funding Source Recognition   The Subrecipient will insure recognition of the roles of Commerce, the WA State CDBG  program, and the Local Government in providing services through this Agreement. All  activities, facilities and items utilized pursuant to this Agreement will be prominently  labeled as to funding source.  In addition, the Subrecipient will include a reference to the  support provided herein in all publications made possible with funds made available under  this Agreement.  H. Amendments   The Local Government or Subrecipient may amend this Agreement at any time provided  that such amendments make specific reference to this Agreement, and are executed in  writing, signed by a duly authorized representative of each organization, and approved by  the Local Government’s governing body. Such amendments will not invalidate this  Agreement, nor relieve or release the Local Government or Subrecipient from its obligations  under this Agreement.  I. Suspension or Termination  In accordance with 2 CFR 200.338­9, the Local Government may suspend or terminate this  Agreement if the Subrecipient materially fails to comply with any terms of this Agreement,  which include (but are not limited to) the following:  Doc ID: 7af681bb0ca653703df74fe4909e206e42be12f0 Contract Page 006 ATTACHMENT 18-C (6) Revised 1/25/2021 Page 6 of 14 1. Failure to comply with any of the rules, regulations or provisions referred to herein, or  such statues, regulations, executive orders, and HUD guidelines, policies or directives as  may become applicable at any time;  2. Failure, for any reason, of the Subrecipient to fulfill in a timely and proper manner its  obligations under this Agreement.  3. Ineffective or improper use of funds provided under this Agreement; or  4. Submission by the Subrecipient to the Local Government of reports that are incorrect or  incomplete in any material respect.  In accordance with 2 CFR 200.339, this Agreement may also be terminated by either the  Local Government or the Subrecipient, in whole or in part, by setting forth the reasons for  such termination, the effective date, and, in the case of partial termination, the portion to  be terminated.  However, if in the case of a partial termination, the Local Government  determines that the remaining portion of the award will not accomplish the purpose for  which the award was made, the Local Government may terminate the award in its entirety.  9. ADMINISTRATIVE REQUIREMENTS  A. Financial Management  1. Accounting Standards  The Subrecipient agrees to comply with 2 CFR 200 and agrees to adhere to the  accounting principles and procedures required therein, utilize adequate internal  controls, and maintain necessary source documentation for all costs incurred.  2. Cost Principles  The Subrecipient will administer its program in conformance with 2 CFR 200. These  principles will be applied for all costs incurred whether charged on a direct or indirect  basis.    3. Duplication of Costs  The Subrecipient certifies that work to be performed under this Agreement does not  duplicate any work to be charged against any other contract, subcontract or other  source.  B. Documentation and Record Keeping  1. Records to Be Maintained  The Subrecipient will maintain all records required by the Federal regulations specified  in 24 CFR 570.506 that are pertinent to the activities to be funded under this Agreement  and those records described in the CDBG Management Handbook. Such records will  include but not be limited to:  a. Records providing a full description of each activity undertaken;  b. Records demonstrating that each activity undertaken meets one of the National  Objectives of the CDBG program;  Doc ID: 7af681bb0ca653703df74fe4909e206e42be12f0 Contract Page 007 ATTACHMENT 18-C (7) Revised 1/25/2021 Page 7 of 14 c. Records required to determine the eligibility of activities;  d. Records required to document the acquisition, improvement, use or disposition of  real property acquired or improved with CDBG assistance;  e. Records documenting compliance with the civil rights components of the CDBG  program;  f. Financial records as required by 24 CFR 570.502, and 2 CFR 200.333;  g. Labor standards records required to document compliance with the Davis Bacon Act,  the provisions of the Contract Work Hours and Safety Standards Act, and all other  applicable Federal, State and Local laws and regulations applicable to CDBG ­funded  construction projects; and  h. Other records necessary to document compliance with Subpart K of 24 CFR 570.  2. Access to Records and Retention  The grantee, Commerce, and other authorized representatives of the state and federal  governments shall have access to any books, documents, papers and records of the  Subrecipient that are directly pertinent to this Agreement for the purposes of making  audit, examination, excerpts and transcriptions.  All such records and all other records pertinent to this Agreement and work undertaken  under this Agreement will be retained by the Subrecipient for a period of six years after  final audit of the Local Government’s CDBG project, unless a longer period is required to  resolve audit findings or litigation. In such cases, the Local Government will request a  longer period of record retention.  3. Audits and Inspections  All Subrecipient records with respect to any matters covered by this Agreement will be  made available to the Local Government, Commerce, and duly authorized officials of the  state and federal government, at any time during normal business hours, as often as  deemed necessary, to audit, examine, and make excerpts or transcripts of all relevant  data.  Any deficiencies noted in audit reports must be fully cleared by the Subrecipient within  30 days after receipt by the Subrecipient. Failure of the Subrecipient to comply with the  above audit requirements will constitute a violation of this Agreement and may result in  the withholding of future payments.    The Subrecipient that expends $750,000 or more in a fiscal year in federal funds from all  sources hereby agrees to have an annual agency audit conducted in accordance with  current Local Government policy concerning Subrecipient audits and 2 CRF 200.501. The  Catalog of Federal Domestic Assistance (CFDA) number is 14.228.  C. Reporting  1. Program Income  The Subrecipient will report annually all program income (as defined at 24 CFR  570.500(a)) generated by activities carried out with CDBG funds made available under  Doc ID: 7af681bb0ca653703df74fe4909e206e42be12f0 Contract Page 008 ATTACHMENT 18-C (8) Revised 1/25/2021 Page 8 of 14 this Agreement. The use of program income by the Subrecipient will comply with the  requirements set forth at 24 CFR 570.504.  2. Periodic Reports  The Subrecipient, at such times and in such forms as the Local Government may require,  will furnish the Local Government such periodic reports as it may request pertaining to  the work or services undertaken pursuant to this Agreement, the costs and obligations  incurred or to be incurred in connection therewith, and any other matters covered by  this Agreement.  D. Use and Reversion of Assets  The use and disposition of real property and equipment under this Agreement will be in  compliance with the requirements of 2 CFR 200.311 and 313, 24 CFR 570.502, 570.503,  570.504, as applicable, which include but are not limited to the following:  1. The Subrecipient will transfer to the Local Government any CDBG funds on hand and  any accounts receivable attributable to the use of funds under this Agreement at the  time of expiration, cancellation, or termination.  2. Real property under the Subrecipient’s control that was acquired or improved, in whole  or in part, with funds under this Agreement in excess of $25,000 will be used to meet  one of the CDBG National Objectives pursuant to 24 CFR 570.208 until ten (10) years  after the contract between Commerce and the Local Government is closed. If the  Subrecipient fails to use CDBG­assisted real property in a manner that meets a CDBG  National Objective for this 10­year period of time, the Subrecipient will pay the Local  Government an amount equal to the current fair market value of the property less any  portion of the value attributable to expenditures of non­CDBG funds for acquisition of,  or improvement to, the property after the CDBG program’s approval. Such payment will  constitute program income to the Local Government. The Subrecipient may retain real  property acquired or improved under this Agreement after the expiration of the ten ­ year period.  3. In cases in which equipment acquired, in whole or in part, with funds under this  Agreement is sold, the proceeds will be program income.  Equipment not needed by the  Subrecipient for activities under this Agreement will be (a) transferred to the Local  Government for CDBG­eligible activities as approved by the CDBG program or (b)  retained after compensating the Local Government.  10. PERSONNEL AND PARTICIPANT CONDITIONS  A. Civil Rights  Title VI of the Civil Rights Act of 1964:  Under Title VI of the Civil Rights Act of 1964, no person will, on the grounds of race, color,  creed, religion, sex or national origin, be excluded from participation in, be denied the  benefits of, or be subjected to discrimination under any program or activity receiving  federal financial assistance.  Section 109 of the Housing and Community Development Act of 1974:  Doc ID: 7af681bb0ca653703df74fe4909e206e42be12f0 Contract Page 009 ATTACHMENT 18-C (9) Revised 1/25/2021 Page 9 of 14 No person in the United States will on the grounds of race, color, creed, religion, sex or  national origin be excluded from participation in, be denied benefits of, or be subjected to  discrimination under any program or activity funded in whole or in part with funds made  available under this title.  Age Discrimination Act of 1975, as Amended   No person will be excluded from participation, denied program benefits, or subjected to  discrimination on the basis of age under any program or activity receiving federal funding  assistance.  (42 U.S.C. 610 et. seq.)  Section 504 of the Rehabilitation Act of 1973, as Amended  No otherwise qualified individual will, solely by reason or his or her disability, be excluded  from participation (including employment), denied program benefits, or subjected to  discrimination under any program or activity receiving Federal funds.  (29 U.S.C. 794)  Public Law 101­336, Americans with Disabilities Act of 1990  Subject to the provisions of this title, no qualified individual with a disability will, by reason  of such disability, be excluded from participation in or be denied the benefits of the  services, programs, or activities of a public entity, or be subjected to discrimination by any  such entity.  B. Section 3 of the Housing and Community Development Act of 1968   Compliance in the Provision of Training, Employment, and Business Opportunities:  1. The work to be performed under this agreement is on a project assisted under a  program providing direct federal financial assistance from HUD and is subject to the  requirements of Section 3 of the Housing and Urban Development Act of 1968, as  amended, 12 U.S.C. 1701u. Section 3 requires that to the greatest extent feasible  opportunities for training and employment be given lower­income residents of the  project area; and contracts for work in connection with the project be awarded to  business concerns which are located in, or owned in substantial part, by persons  residing in the area of the project.  2. The parties to this contract will comply with the provisions of said Section 3 and the  regulations set forth in 24 CFR 135, and all applicable rules and orders of HUD and  Commerce issued thereunder prior to the execution of this contract. The parties to this  contract certify and agree that they are under no contractual or other disability that  would prevent them from complying with these provisions.  3. The Subrecipient will send to each labor organization or representative of workers with  which he has a collective bargaining agreement or other contract or understanding, if  any, a notice advising the said labor organization or workers’ representative of his  commitments under this Section 3 clause and will post copies of the notice in  conspicuous places available to employees and applicants for employment or training.  4. The Subrecipient will include this Section 3 clause in every subcontract for work in  connection with the project and will, at the direction of the applicant, or recipient of  federal financial assistance, take appropriate action pursuant to the subcontract upon a  Doc ID: 7af681bb0ca653703df74fe4909e206e42be12f0 Contract Page 010 ATTACHMENT 18-C (10) Revised 1/25/2021 Page 10 of 14 finding that the subcontractor is in violation of regulations issued by the Secretary of  HUD, 24 CFR 135. The Subrecipient will not subcontract with any subcontractor where it  has notice or knowledge that the latter has been found in violation of regulations under  24 CFR 135 and will not let any subcontract, unless the subcontractor has first provided  it with a preliminary statement of ability to comply with the requirements of these  regulations.  5. Compliance with the provisions of Section 3, the regulations set forth in 24 CFR 135, and  all applicable rules and orders of HUD and Commerce issued hereunder prior to the  execution of the contract, will be a condition of the federal financial assistance provided  to the project, binding upon the applicant or recipient for such assistance, its successors,  and assigns. Failure to fulfill these requirements will subject the applicant, or recipient,  its consultants and subcontractors, its successors and assigned to those sanctions  specified by the grant or loan agreement or contract through which federal assistance is  provided, and to such sanctions as are specified by 24 CFR 135.  C. Conduct  1. Assignability  The Subrecipient will not assign or transfer any interest in this Agreement without the  prior written consent of the Local Government thereto; provided, however, that claims  for money due or to become due to the Subrecipient from the Local Government under  this contract may be assigned to a bank, trust company, or other financial institution  without such approval. Notice of any such assignment or transfer will be furnished  promptly to the Local Government and Commerce.  2. Conflict of Interest  No member of the Local Government’s governing body and no other public official of  such locality, who exercises any functions or responsibilities in connection with the  planning or carrying out of the project, will have any personal financial interest, direct or  indirect, in this Agreement; and the Subrecipient will take appropriate steps to assure  compliance.  The Subrecipient agrees to abide by the provisions of 2 CFR 200.318 and 24 CFR  570.611, which includes maintaining a written standard code of conduct that will govern  the performance of its officers, employees or agents engaged in the award and  administration of contracts supported by Federal funds.  The Subrecipient covenants that its employees have no interest and will not acquire  interest, direct or indirect, in the study area or any parcels therein or any other interest  which would conflict in any manner or degree with the performance of services  hereunder. The Subrecipient further covenants that in the performance of this  Agreement, no person having such interest will be employed.      Doc ID: 7af681bb0ca653703df74fe4909e206e42be12f0 Contract Page 011 ATTACHMENT 18-C (11) Revised 1/25/2021 Page 11 of 14 3. Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion ­  Lower Tier Covered Transactions  a. The lower tier contractor certifies, by signing this contract that neither it nor its  principals is presently debarred, suspended, proposed for debarment, declared  ineligible, or voluntarily excluded from participation in this transaction by any  Federal department or agency.  b. Where the lower tier contractor is unable to certify to any of the statements in this  contract, such contractor will attach an explanation to this contract.  D. Copyright  If this Agreement results in any copyrightable material or inventions, the Local Government  and/or Commerce reserves the right to royalty­free, non­exclusive and irrevocable license  to reproduce, publish or otherwise use and to authorize others to use, the work or  materials for governmental purposes.  E. Religious Activities  The Subrecipient agrees that funds provided under this Agreement will not be utilized for  inherently religious activities prohibited by 24 CFR 570.200(j), such as worship, religious  instruction, or proselytization.  11. SEVERABILITY  If any provision of this Agreement is held invalid, the remainder of this Agreement will not be  affected thereby and all other parts of this Agreement will nevertheless be in full force and effect.  12. PERFORMANCE WAIVER  The Local Government’s failure to act with respect to a breach by the Subrecipient does not  waive its right to act with respect to subsequent or similar breaches.  The failure of the Local  Government to exercise or enforce any right or provision will not constitute a waiver of such right  or provision.  13. ENTIRE AGREEMENT  This Agreement constitutes the entire agreement between the Local Government and the  Subrecipient for the use of funds received under this Agreement and it supersedes all prior  communications and proposals, whether electronic, oral, or written between the Local  Government and the Subrecipient with respect to this Agreement.    The attachments to this Agreement are identified as follows:  EXHIBIT A – Insurance Requirements  EXHIBIT B ­ CDBG­CV Interagency Grant Agreement between Commerce and the CDBG ­    CV grantee, Kittitas County, which includes the Scope of Work and Budget for the  projects  IN WITNESS WHEREOF, the Local Government and the Subrecipient have executed this Agreement as  of the date and year last written below.    Doc ID: 7af681bb0ca653703df74fe4909e206e42be12f0 Contract Page 012 ATTACHMENT 18-C (12) Revised 1/25/2021 Page 12 of 14     KITTITAS COUNTY COMMISSIONERS HOPESOURCE  KITTITAS COUNTY, WASHINGTON     ________________________________________     ______________________________________  Brett Wachsmith, Chairman                                                    Susan Grindle, Director  ________________________________________     Laura Osiadacz, Vice Chairman  _______________________________________  Cory Wright, Commissioner  Date: ___________________________________  Date:  __________________________________  ATTEST:  ________________________________________  Julie Kjorsvik, Clerk of the Board or  Mandy Buchholz, Deputy Clerk of the Board  Approved As to Form:  ___________________________________________   Attorney  06 / 10 / 2021 Doc ID: 7af681bb0ca653703df74fe4909e206e42be12f0 Contract Page 013 ATTACHMENT 18-C (13) Revised 1/25/2021 Page 13 of 14 EXHIBIT "A"  The Contractor shall secure and maintain in effect at all times during performance of the Work such  insurance as will protect Contractor, its Support and the Additional Insured’s from all claims, losses,  harm, costs, liabilities, damages and expenses arising out of personal injury (including death) or property  damage that may result from performance of the work or this Agreement, whether such performance is  by Contractor or any of its Support.   All insurance shall be issued by companies admitted to do business in the State of Washington and  have a rating of A­, Class VII or better in the most recently published edition of Best’s Reports unless  otherwise approved by the County.  If an insurer is not admitted, all insurance policies and procedures  for issuing the insurance policies must comply with Chapter 48.15 RCW and 284 ­15 WAC.  The Contractor shall provide proof of insurance for:   Commercial General Liability Insurance  Coverage limits not less than:   • $5,000,000 per occurrence  • $1,000,000 per occurrence liquor liability  • $1,000,000 products & completed operations aggregate  • $1,000,000 personal and advertising injury, each offense  • Certificate Holder – Kittitas County  • The Certificate must name the County as additional insured  • Sixty (60) days written notice to the County of cancellation of the insurance policy   Commercial Automobile Liability Insurance   Automobile Liability for owned, non­owned, hired, and leased vehicles (MCS 90 endorsement  and a CA 9946 endorsement must be attached if ‘pollutants’ are to be transported)   • Coverage limits not less than:  • $1,000,000 combined single limit  • Thirty (30) days written notice to the County of cancellation   of the insurance policy.  Additional Coverage May Be Required:   Workers’ Compensation  Workers’ Compensation in amounts required by law    Stop Gap/Employers Liability  Coverage limits not less than:  • $1,000,000 each accident  • $1,000,000 disease – policy limit  • $1,000,000 disease – each employee  Doc ID: 7af681bb0ca653703df74fe4909e206e42be12f0 Contract Page 014 ATTACHMENT 18-C (14) Revised 1/25/2021 Page 14 of 14 •Thirty (30) days written notice to the County of cancellation of the insurance policy.   Professional Liability  The Contractor and/or its Subcontractor and/or its consultant providing professional services  shall provide evidence of Professional Liability Insurance covering professional errors and  omissions. Such policy must provide the following minimum limits:   • $1,000,000 per claim   • $2,000,000 annual aggregate  ▪ If insurance is on a claims­made form, its retroactive date, and that of all subsequent  renewals, shall be no later than the effective date of this Contractor shall furnish the County  a Certificate of Insurance to include the Policy Endorsements/Exclusions as evidence that  policies providing insurance required by this Agreement are in full force and effect.  Contractor hereby waives all rights of recourse, including any right to which another may be  subrogated, against Kittitas County for personal injury, including death, and property  damage. Contractor’s insurance policies required above shall be primary insurance and shall  be non­contributing with any other insurance maintained by Kittitas County.  The Contractor shall assume full responsibility for all loss or damage from any cause whatsoever to any  tools, Contractor’s employee­owned tools, machinery, equipment, or motor vehicles owned or rented  by the Contractor, or the Contractor’s agents, suppliers or contractors as well as to any temporary  structures, scaffolding and protective fences.  The Contractor shall have sole responsibility for ensuring the insurance coverage and limits required are  obtained by subcontractors.   NOTE:  No contract shall form until and unless a copy of the Certificate of Insurance with  Endorsements/Exclusions, properly completed and in the amount required, is attached hereto.  Failure of the Contractor to fully comply with the above insurance requirements during the term of the  Agreement shall be considered a material breach of contract and cause for immediate termination of  the Agreement at the County’s discretion.  Alternatively, the County may procure and maintain, at the  Contractor’s sole expense, insurance to the extent deemed proper up to the amount of the required  coverage(s).  The County may offset the cost of such insurance against payment due to the Contractor  under this Agreement.  Doc ID: 7af681bb0ca653703df74fe4909e206e42be12f0 Contract Page 015 Washington State , Department of Commerce Interagency Grant Agreement with Kittitas County through For t€h?.t Community Development Block Grant Program CDBG - Coronavirus (CDBG-CVI) Activities to prevent, prepare for, and respond to coronavirus in partnership with local seruice providers for the CDBG-CVI consortium area. Staft date: 312712020 EXHIBIT B Contract Page 016 BOARD OF COUNTY COMMISSIONERS COUNTY OF KITTITAS STATE OF WASHINGTON A RESOLUTION AUTHORIZING THE EXECUTION OF AN INTERAGENCY AGREEMENT WITH WASHINGTON STATE DEPARTMENT OF COMMERCE FOR coMMuNrTY DEVETOPMENT BLOCK GRANT -CORONAVTRUS (CDBG-CV-II PROGRAM c o NT RACT #20-622tC-tL5 RESOrUTloNNo.2o2l. a3c WHEREAS, Chapters 39.33 and 39.34 RCW, the lnterlocal Cooperation Act, authorizes public agencies to enter into agreements for mutually advantageous joint or cooperative action; and WHEREAS, Kittitas County and Washington State Department of Commerce are public agencies within the meaning of chapters 39.33 and 39.34 RCW; and WHEREAS, Kittitas County and Washington State Department of Commerce will enter into the agreement to fund the Costs incurred for the Activities to prevent, prepare for, and respond to coronavirus in partnership with local service providers for the CDBG-CV1 consortium area. in Kittitas County for the period of March 27,2020 thru January 31, 2023. NOW, THEREFORE, BE lT RESOLVED, the Kittitas County Board of County Commissioners authorizes the execution of the lnteragency Agreement with Washington State Department of Commerce, attached hereto, and incorporated herein by this reference. APPROVED, this 2ND day of March 2O2t, at Ellensburg, Washington. BOARD OF COUNTY COMMISSIONERS KITTITAS COUNTY,HI illiltt Brett,ith, Chairman ABSENT Laura Vice-Cha'irman Cory Wright, Commissioner of the rd Contract Page 017 TABLEOF CONTENTS Special Terms and Conditions Definitions Authority Acknowledgement of Federal Funding... ... !........... i,. Acquisition And Disposition Of Assets Audit..................... Billing Procedures Closeout...........,... 1. 2. 3. 4. 5. b. 7. 8. 9. 1 1 1 1 2 2 3 3 3 4 Compensatlon............... Debarment .......10. EnvironmentalReview11. lndirectCosts...,....12. Grant Management13. Historical Or CulturalArtifacts, Human Remains._.14. lnsurance..,,.15. Laws...................16. Performance Reporting 17 Program |ncome.........18. ProhibitiononGertalnFundsTransfers.,,.....,.....19. Subcontractor Data Collection 20.Subcontracts for Engineering Services.. 21 1. 2. 3. 4. 5. 6. 7. 8. 9. Order of Precedence... General Terms and Conditions Definitions 5 5 5 5 5 5 5 6 6 6 6 7 7 7 7 7IIIIIIII 9I All Writings Contained Herein........., Amendments.. Assignment.,.. Confidentiality and Safeguarding of lnformation... Copyright...... Disputes..,.... Goveming Law and Venue lndemnification..........10. Licensing,AccreditationandRegistration11. Recapture12. Records Maintenance13. Savings14. Severability 16. Survival17. Termination for Cause .......18. TerminationforConvenience.......... 19 Termination Procedures20. Treatment of Assets...... 0 1 ,l21. Waiver......... Attachment A, Scope of Work and Budget Attachment B, Letter to lncur Costs lt Contract Page 018 FACE SHEET \Yashington State Department of Commerce Local Government Divlslon Communlty Assistance and Research Unit CDBG - Coronavirus (CIIBG.CVI) Contract Number: 20-6221C-ll5 1. Grantee Kittitas County 205 W sth Ave, Suite I08 Ellensburg, Washington 98926 2. Grantee Doing Business As (optional) NA 3. Grantee Representative Brett Wachsrnith, Kittilas County Commissioner, District #3 Phone: 509.962.7508 Email: brett.wachsmith,co@co.kittitas.wa.us 4. COMMERCE Representative Genny Matteson, Project Manager Phone; (360) 725-3093 Fax: (360) 586-8440 Genny. matteson@commerce.wa,gov Address: PO Box 42525 l0l I Plum Street SE Olympia, WA 98504 5. Grnnt Amount $292,364 6. Funding Source Fcderal: fi State: E Ottrer: n N/A: n 7. Start Date 312712020 8. End Date u3v2023 CFIIA Numbcr: 14.228 Indirect Rate (if applicable); N/A 9. Federal Funds (as applicable) Federal Agency: $292,364 (HUD) Department of Housing Urban Development u.s. And 10. Tax ID # 9l-6001349 11. swv# 00r047s-00 12. UBI # 192002673 13. DUNS # 010202547 14. Grant Purpose Activities to prevent, prepare for, and respond to coronavirus in partnership with local service providers for the CDBO-CVI consortium area. A full description of the project is in Attachment "A" Scope of Work and Budget. 15. Signing Statement COMMERCE, defined as the Department of Cornmerce, and the Grantee, as defined above, acknowledge and accept the terms of this Grant and Attachments and have executed this Grant on the date below to start as ofthe date and year referenced above and warrant they are authorized to bind their respeotive agencies. The rights and obligations ofboth parties to this Grant are governed by this Grant and the following documents hereby incorpomted by reference: Grant Terms and Conditions inoluding Attachment "A" - Scope of Work and Budget, Attachment "8" - Letter to Incur Costs (if appl; le), and the following documents incorporated herein by reference: Granteeos application for funding and the Communit', uent Block Grant policies and procedures, prepared by Commerce. APPROVE]) AS TO FORM ONLY BY ASSISTAITIT ATTORNE Y GENERAL 07 I N NO'9' APPROVAI.ON FILE. COMMERCE Director Date Date , JDAIt rh fr *,rrr[t - FORGRANTEE Kittitas County Commissioner, District #3 Wachsmith,Mark Local ilt Contract Page 019 SPECIAL TERMS AND CONDITIONS INTERAGENCY GRANT AGREEMENT FEDERAL FUNDS 1. DEEINIIIQILS. A. "Contractor" and "Grantee" in this Grant, and the term "subrecipient" found in the federal Community Development Elock Grant (CDBG) rules and regulations, shall mean the same. B. Community Development Block Grant - Coronavirus Response (CDBG-CV) grants are fundecl by the Coronavirus Aid, Relief, and Economic Security (GARES) Act. C. "Low- and moderate-income" shall mean a household income equal to or less than 80 percent of area median income adjusted by family size. D. "Subgrantee/Subconlract" shall mean one not in the employment of the Grantee, who is performing all or part of those services under this Grant under a separate Grant with the Grantee, The terms "subgrantee" and "subcontractors" mean subcontracto(s) in any tier. E. "Subrecipient" shall mean a non-federal entity that expends federal awards received from a pass- through entity to carry out a federal program, but does not include an individual that ls a beneficiary of such a program, lt also excludes vendors that receive federalfunds in exchange for goods and/or services in the course of normal trade or commerce. 2. AU]_I_|SBIIY COMMERCE and Grantee enter into this Grant pursuant to the authority granted by the lnterlocal Cooperation Act, Ghapter 39.34 RCW. 3. AcKNowLE*pqUENr _QF_f"EQEBAL f',UNps Federal Award Date: July'14, 2020 Federal Award ldentification Number (FAIN): B-20-DW-53-000 1 Total amount of the federal award: $7,720,383 Awarding official: John W. Peters, HUD CPD Director The Grantee agrees that any publications (written, visual, or sound) but excluding press releases, newsletters, and issue analyses, issued by the Grantee describing programs or projects funded in whole or in part with federal funds under this Contract, shall contain the following statements: "This project was supported by Grant No. B-20-DW-53-0001 awarded by the U.S. Department of Housing and Urban Development (HUD). Points of view in this document are those of the author and do not necessarily represent the official position or policies of HUD. Grant funds are administered by the Community Development Block Grant Program, Washington State Department of Commerce". 4. AqAUJ$I_O_N,A.UD ptSpOSlTtON OF ASs The Grantee will account for any tangible personal property acquired or improved with lhis Grant. The use and disposition of real property and equipment under this Grant will be in compliance with the requirements of all applicable federal law and regulation, including but not limited to 24 CFR Part 84 and24 CFR Part 570,489,570.502,570.503,570.504, and 570.505 as applicable, which include but are not limited to the following: Real property that was acquired or improved, in whole or in part, with funds under thls Grant in excess of $25,000 shall be used to meet one of the CDBG nalional objectives for ten (10) years after the Grant is closed. Any exception must be made with COMMERCE approvaland the Grantee willbe responsible to pay COMMERCE an amount equal to the current fair market value of the property less any portion of the value attributable to expenditures of non-CDBG funds for acquisition of or improvement to the property. Such payment from the disposition of real property acquired with this Grant withln ten (10) years of closeout of the Grant shall be treated as CDBG Program Income. ln cases in which equipment acquired in whole or in part with funds under this Grant is sold, the proceeds will be CDBG Program lncome. State of Washlnglon Department of Comrnerce lnteragency Grant Agreement Page 1 Contract Page 020 SPECIAL TERMS AND CONDITIONS INTERAGENCY GRANT AGREEMENT FEDERAL FUNDS 1. Auplr lf the Grantee is a subrecipient and expends $750,000 or more in federal awards from any and/or all sources in any fiscal year, the Grantee shall procure and pay for a single audit or a program-specific audit for that flscal year. Upon completion of each audit, the Grantee shall: A. Submit to COMMERCE the reporting package specified in OMB Super Circular 2 CFR 200.501, reports required by the program-specific audit guide (if applicable), and a copy of eny management letters issued by the auditor.B. Submit to COMMERCE follow-up and developed corrective action plans for all audit findings. lf the Grantee is a subrecipient and expends less than $750,000 in federal awards from any and/or all sources in any fiscal year, the Grantee shall notify COMMERCE they did not meet the single audit requirement. The Granlee shall send all single audit documentation to qUditreview@sommerce.wruqV. 2. FI NT COMMERCE will pay Grantee upon acceptance of services provided and receipt of properly completed invoices, which shall be submitted to the Representative for COMMERCE Representative on a Washington State lnvoice Voucher form not more often than monthly. The invoices shall describe and document, to COMMERCE's satisfaction, a description of the work performed, the progress of the proJect, and fees. The invoice shall include the Contract Number identified on the Face Sheet of this Grant. lf expenses are invoiced, provide a detiailed breakdown of each type. Payment shall be considered timely if made by COMMERCE within thirty (30) calendar days after receipt of properly completed invoices. Payment shall be sent to the address designated by the Grantee, COMMERCE may, in its sole discretion, terminate the Grant or withhold payments claimed by the Grantee for services rendered if the Grantee fails to satisfactorily comply with any terrn or condition of this Grant, including completion of the Environmental Review and the release of funds (if applicable). No payments in advance or in anticipation of services or supplies to be provided under this Grant shall be made by COMMERCE. COMMERCE shall not release the final five (5) percent of the total grant amount until acceptance by COMMERCE of project completion. lnysiaes snd -Etd-sl FiseallGar The grantee must invoice end of state fiscal year final invoices for all expenses from the beginning of the contract through June 30, regardless of the contract start and end date. Commerce will provide notification of the end of fiscal year due date. Duplication of Billed Costs The Grantee shall not bill COMMERCE for services performed under this Agreement, and COMMERCE shall not pay the Grantee, if the Grantee is entitled to payment or has been or will be paid by any other source, including grants, for that service. Pfevent Duplicatioto The CARES Act provides that there are adequate procedures in place to prevent any duplication of benefit as required by section 312 of the Robert T. Stafford Disaster Relief and Emergency Assistance Act (42 U.S.C. 5155), as amended by section 1210 of the Disaster Recovery Reform Act of 2018 (division D of Public Law 115-{54; 132 Stat. 3442). HUD requires each Grantee (and subrecipient) have procedures to prevent the duplication of benefits when lt provides financial assistance with CDBG- CV funds, Federal disaster law prohibits the provision of federal assistance in excess of need. Before paying a cost with federal disaster assistance, the Grantee (and subrecipient) must check to see that the assistance will not cause a duplication of benefits, meaning that the cost has not or will not be paid Slate of Washington lnteragency Grant Agrsement Department of Commerce Pag,e 2 Contract Page 021 SPECIAL TERMS AND CONDITIONS INTERAGENCY GRANT AGREEMENT FEDERAL FUNDS by another source. Any person or entity (including subrecipients) receiving CDBG-CV assistance must agree lo repay assistance that is determined to be duplicative; and to assess whether the use of CDBG- CV funds will duplicate financial assistiance already received or is likely to be received by acting reasonably, Grantees (and subrecipients) must have a method to evaluate need and the resources available to meet that need. Digellgued'l9osts The Grantee is responsible for any audit exceptions or disallowed costs incurred by its own organization or that of its subcontrac.tors/subrecipient. 3. CLOSEOUT COMMERCE willadvise the Grantee to initiate closeout procedures when there are no impediments to closing and the following criteria have been met or soon will be met: A. All costs have been incurred with the exception of closeout costs and any unsettled third-parg claims against lhe Grantee. Costs are incurred when goods and services are received or contract work is performed. B. The Grantee has held a public hearing to review program performance, C. The Grantee has submitted the Contract Closeout Report. Failure to submit a report will not preclude COMMERCE from effecting closeout if it is deemed to be in the state's interest. Any exc€ss grant amount in the Grantee's possession shall be returned in the event of failure to finish or update the report. D. Other responsibilities of the Grantee under this Grant and applicable laws and regulations appear to have been carried out satisfactorily or there is no further state interest in keeping this Grant open for the purpose of securing performance, 4. COMPENSATTON COMMERCE shall pay an amount not to exceed he amount ldentified on the Face Sheet of this Grant for the performance of all things necessary for or incidental to the performance of work as set forth in Attachment A, Scope of Work and Budget incorporated herein, and by reference the Grantee's application for funding. Grantee shall receive reimbursement for travel and other expenses as aulhorized in advance by COMMERCE as reimbursable. Grantee shall receive compensation for travel expenses at current state travel reimbursement rates 5. _qE*BABIU-ENT A. Grantee, defined as the primary participant and it principals, cerlifies by signing these General Terms and Conditions that to the best of its knowledge and belief that they: i. Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from covered transactions by any Federal department or agency. li. Have not within a three-year period preceding lhis Grant, been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense ln connection wilh obtaining, attempting to obtain, or performing a public or private agreement or transac'tion, violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, tax evasion, receiving stolen property, making false claims, or obstruction of justice; iii. Are not presently indic-ted for or olherwise crirninally or civilly charged by a governmental entity (Federal, State, or local) with commission of any of the offenses enumerated in paragraph (1Xb) of federalExecutive Order 12549;and iv. Have not within a three-year period preceding the signlng of this Grant had one or more public transactions (Federal, $tate, or local) terminated for cause of default. State of Washinglon Department of Gomrnerce lnteragency Grant Agreement Page 3 Contract Page 022 SPECIAL TERMS AND CONDITIONS INTERAGENCY GRANT AGREEMENT FEDERAL FUNDS B. \A/here the Granlee is unable to certifi to any of the statements in this Grant, the Grantee shall attach an explanation to this Grant. G. The Grantee agrees by signing this Grant lhat it shall not knowingly enter into any lower tier covered transaction with a person who is debarred, suspended, declared ineligible, or voluntarily excluded from participation in this covered transaction, unless authorized by COMMERCE. D. The Grantee further agrees by signing this Grant that it will include the clause titled "Certification Regarding Debarment, Suspension, lneligibility and Voluntary Exclusion-Lower Tier Covered Transaction," as follows, without modification, in all loryer tier covered transactions and in all solicitations for lower tier covered transactions: LOWER TIER COVERED TRANSACTIONS a. The lower tier Grantee certifies, by signing this Grant that neither it nor its principals is presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any Federal department or agency. b. Where the lower tier Grantee is unable to certifiT to any of the statements in this Grant, such contractor shall attach an explanation to this Grant. E. The terms covered transaction, debarred, suspended, lneligible, lower tier covered transactlon, person, primary covered transaction, principal, and voluntarily excluded, as used in this section, have the meanings set out in the Definitions and Coverage sections of the rules implementing Executive Order 12549. You may contact COMMERCE for assistance in obtaining a copy of these regulations. 6. sNVtR9J!rylEi|IAL BEvtEW 9.-e1gralEurp_sse, tlqu*slng_]EilrEn_qgng!!_t, and.EcSll.on0ic*9ppgrtq!!ry_Glalts Funding in excess of the amount stipulated in Aftachment B, Letter to Incur Cosls, shall not be released to a Grantee by COMMERCE until the following conditions irnplementing 24 CFR part 58 are met: A. The Grantee must complete an environmental review of the project and make a finding of environmental impact. A notice of this finding must be published along with a notice of the Grantee's intent to request release of funds for the project unless the project is exempt from the publication requirements as described. The Grantee must allow a seven (7) or fifteen (15) day period for public review and comment following publication of the notices unless exempt under the National Environmental Policy Act (NEPA) and the Washington State Environmental Policy Act (SEPA). When this review and comment period expires, the Grantee may, after considering any comments received, submit a request for release of funds to GOMMERGE. Upon receipt of the request, COMMERCE must allow a fifteen (15) day period for public review and comment. When COMMERCE's public review and comment period expires, COMMERCE may, after considering any comments received, formally notiff the Grantee in writing of the release of federal funds for the project. B. This special condition is satisfied when the Grantee completes the environmental review and request for release of funds from COMMERCE. The special condition is effectively removed on the date COMMERCE provides the Grantee with written notice of release of funds. Mlcroenterprise Assislance, Planning.Only and Public Servlces Activitles Funding shall not be released to a Planning-Only Activities or Public Services Activlties recipient until the following conditions are met The Grantee assures that assisted activities are exempt under NEPA (24 CFR 58,34) and categorically exempt under SEPA (RCW 43,21C.110). The Grantee further assures that the activities do not come under the purview of any other federal, state, and known local environmental laws, statutes, regulations or executive orders. ln addition, the Grantee assures it will document, in writing, its determination that each activity or pCIect is exempt and meets the conditions specified for such exemption under NEPA (24 CFR 58.34(3) (fior Planning-Only) or 58.34(4) (for Public Services) and (SEPA) WAC 197-11-800, State of Washington Oepartment of Commerce lnleragenry Grant Agreement Page 4 Contract Page 023 SPECIAL TERMS AND CONDITIONS INTERAGENCY GRANT AGREEMENT FEDERAL FUNDS 7. rNprRECl: COSTS The Grantee shall prwide their indirect cost rate that has been negotiated between their entity and the federal government. lf no such rate exists a de minimis indirect cosl rate of 1oo/o of modified t6tal direcl costs (MTDC) will be used. 8. 9BANLIUAUA(iEUENT The Representative for each of the parties shall be responsible for and shall be the contact person for all communications and billings regarding the performance of this Grant. The Representative for COMMERCE and their contact information are identified on lhe Face Sheet of this Grant. The Representative for the Grantee and their contact information are ldentified on the Face Sheet of this Grant. e. H I sroRt cA!. -qB quLTuEAL4gIEAqIA, HUUIAUB-E MA IN I ln the event that historical or cultural artifacts are discovered at the project site during construction or rehabilitation, the Grantee shall immediately stop construction and notify the local historical preservation oflicer and the state historic preservation officer at the Department of Archaeology and Historic Preservation (DAHP) at (360) 586-3065. lf human remains are discovered, the Grantee shail stop work, report the presence and location of the remains to the coroner and local law enforcement immediately, and contact DAHP and the concerned tribe's cultural staff or committee. 10, lNliuISauQ*E Each party certjfies that it is self-insured under the State's or local governmenl self-insurance liability program, and shall be responsible for losses for which it is found liable. 1{. Laus The Grantee shall comply with all applicable laws, ordinances, codes, regulations, and policies of local, state, and federal governments, as now or hereafter am€nded, including, . Housing and Community Development (HCD)Act of 1974.r CDBG regulations in 24 CFR Part 570.r 2 CFR 200.r Coronavirus Ald, Relief, and Economic Security Act (CARES Act), Public Law PL 116-136.r Notice of Program Rules, Waivers, and Alternative Requirements Under the CARES Act for Community Development Block Grant Program Coronavirus Response Grant, Fiscal Year 2019 and 2020 Community Development Block Grants, and for other Formula Programs, Docket No. FR-621 8-N-01. 1 2. P_ER FoRM dIQ_E_BEPQEIINC The Grantee, at such times and in such forms as COMMERCE may require, shall furnish periodic progress and performance reports pertaining to the aclivities undertaken pursuant to this Grant. These reports may include environmental review records, publication affidavits, procurement and contracting records, documentation of compliance with federal civil rights requirements, job creation records, program income reports, reports of the costs and obligations lncurred in connection therewlth, the final closeout report, and any other matters covered by this Grant. Activities funded by this Grant providing income-qualified direct assistance or direct services under the limited clientele, housing, or job creation CDBG National Objectives, must submit quarterly beneficiary reports as furnished by COMMERCE. Failure to submit these repofts may result in COMMERCE withholding payment or terminating this Grant. { 3. PROG RAIU !NA*O-_U!E Program income, as defined in 24 CFR 570.489(e), retains federal identity and will be used in accordane with CDBG-CV requirements. The Grantee must maintain records of program income received and expended, and annually report program income received afier closeout of this Grant. State of Washington Department of Commeroe lnleragency Grant Agreenrenl Page 5 Contract Page 024 SPECIAL TERMS AND CONDITIONS INTERAGENCY GRANT AGREEMENT FEDERAL FUNDS Program lncome shall be used to conlinue lhe same activities to benelit low- and moderate-income persons or, with COMMERCE approval, for other activities to benefit low- and moderate-income persons. lnterest earned in excess of $100 on CDBG funds received to reimburse incuned costs must be remitted to COMMERCE for return to the U.S. Treasury. 14. PRgHlBrfl oN oN cERrArN FU_NDiIBANSTEBS The Grantee that directly or indirectly receives CDBG-CV funds may not sell, trade, or othenruise transfer all or any such potion of such funds to another such entity in exchange for any other funds, credits or non-Federal consideralion, but must use such funds for activities eligible under title I of the HCD Act or permitted by waiver and alternative requirements that apply to the use of GDBG-CV funds. r5..su-B_c9_NTErAc_TOR_DATACgI_LEQT_l*O_lt Grantee will submit reports, in a form and format to be provided by Commerce and at intervals as agreed by the parties, regarding work under this Grant performed by subcontractors and the portion of funds expended for work perficrmed by submntractors, including but not necessarily limited to minority- owned, woman-owned, and veteran-owned business subcontractors. 'Subcontractors" shall mean subcontractors of any tier. I 6. SUBCQNTBAC*ISI:QR ENGTN EER| NG SEw Engineering firms must certify that they are authorized to do business in the state of Washington and are in full compliance with the requirements of the Board of Professional Registration. The Grantee shall require that engineering services providers be covered by errors and omissions insurance. The engineering firm shall maintain minimum limits of no less than $1,000,000 per occurrence to cover all activities by the engineering firm and licensed staff employed or under contract to the engineering firm. The state of Washington, its agents, officers, and employees need not be named as additional insureds under this policy. { 7. 9TDE8 QE P-BEQEDJNCE ln the event of an inconsistency in this Grant, the inconsistency shall be resolved by giving precedence in the following order: o Applicable federal and state of Washington stalutes and regulationsr SpecialTerms and Conditions. General Terms and Conditionsr Attachment A - Scope of Work and Budget. Attachment B - Letter to lncur Cost, if applicable. Grantee's application for funding and the Community Development Block Grant policies and procedures, prepared by Commerce as incorporated by reference on the Face Sheet State of Washington Department of Commerce lnteragency Grant Agreernent Page 6 Contract Page 025 GENERAL TERMS AND CONDINONS INTERAGENCY GRANT AGREEMENT FEDERAL FUNDS 1. DEFINITIONS As used throughout this Grant, the following terms shall have the meaning set forth below: A. "Authorized Representative" shall mean the Director and/or the designee authorized in writing to act on the Director's bohalf. B. "COMMERCE" shall mean the Deparlment of Commerce. C. "Grant" or "Agreement" means the entire written agreement between COMMERCE and the Grantee, including any attachments, documents, or materials incorporated by reference, E-mail or facsimile transmission of a signed copy of this Grant shall be the same as delivery of an original, D. "Grantee" shall mean the entity identified on the face sheet performing service(s) under this Grant, and shall include all employees and agents of the Grantee. E. "Personal lnformation" shall mean information identifiable to any person, including, but not limited to, information that relates to a person's name, health, finances, education, business, use or receipt of governmental services or other activities, addresses, telephone numbers, social security numbers, driver license numbers, other identi$ing numbers, and any flnancial identifiers. F. 'Slate" shall mean the state of Washington. G. "Subgrantee/Subcontrac{" shallm6an one not in the employment of the Grant, who is performing all or part of those seruices under this Grant under a separate Grant with the Contractor. The ierms "subgrantee" and "subcontractors" mean subcontrac-to(s) in any ller. 2. ALl. rdglI|lG_g*-c,-oNTAJN Ep ILE_BEIN This Grant contains all the terms and conditions agreed upon by the parties. No other understandings, oral or otherwise, regarding the subject matter of this Grant shall be deemed to exist or to bind any of the parties hereto. 3. AMENDMENTS This Grant may be amended by mutual agreement of the parties. Such amendments shall not be binding unless they are in writing and slgned by personnel authorized to bind each of the parties. 4. ASgIqltuENI Neither this Grant, work thereunder, nor any claim arising under this Grant, shall be transferred or assigned by the Grantee without prior written consent of COMMERCE. 5. AANflPENIIALIIY AUP $AFE9.UAE8IXG-QEIXEQBMA.TLO. N A. "Confidential lnformation" as used in lhis section lncludes: i. All material provided to the Grantee by COMMERCE that is designated as "confidential" by COMMERCE; ii. All material produced by the Grantee that is designated as "confidential" by COMMERCE; and iii, All personal information in the possession of the Grantee that may not be disclosed under state or federal law. B. The Grantee shall comply with all state and federal laws related to the use, sharing, transfer, sale, or disclosure of Confidential lnformation. The Grantee shall use Confidential lnformation solely for the purposes of this Grant and shall not use, share, transfer, sell or disclose any Confidential lnformation to any third party except with the prior wriften consent of COMMERCE or as may be required by law. The Grantee shalltake all necessary steps to assure that Confidential lnformation is safeguarded to prevent unauthorized use, sharing, tran$fgr, sale or disclosure of Confidential lnformation or violation of any state or federal laws related thereto. Upon request, the Grantee shall provide COMMERCE wlth lts policies and procedures on confidentiality. COMMERCE may require changes to such policies and procedures as they apply to this Grant whenever COMMERCE reasonably determines that changes are necessary to prevent unauthorized disclosures. The State of Washinglon Departmenl of Gommeroe lnteragency Granl Agreement Page 7 Contract Page 026 GENERAL TERMS AND CONDITIONS INTERAGENCY GRANT AGREEMENT FEDERAL FUNDS 6. Grantee shall make the changes within the time period specified by COMMERCE. Upon request, the Grantee shall immediately return to COMMERCE any Confidential lnformation that COMMERCE reasonably determines has not been adequately protected by the Grantee against unauthorized disclosure. C. Unauthorized Use or Disclosure. The Grantee shall notify GOMMERCE wlthin five (5) working days of any unauthorized use or disclosure of any confidential information, and shall take necessary steps to mitigate the harmful effects of such use or disclosure. c9Pr$cHI Unless othenruise provided, all Materials produced under this Grant shall be considered "works for hire" as defined by the U,S. Copyright Act and shall be owned by COMMERCE. COMMERCE shall be considered the author of such Materials. ln the event the Materials are not considered "works for hire" under the U.S. Copyright laws, the Grantee hereby irrevocably assigns all right, title, and interest in all Materials, including all intellectual property rights, moral rights, and righls of publicity to COMMERCE effective from the moment of creation of such Materials. "Materials" means all items in any format and includes, but is not limited to, data, reports, documents, pamphlets, advertisements, books, magazines, surueys, studies, compuler programs, films, tapes, and/or sound reproductions. "Ownership" includes the right to copyright, patent, register and the ability to transfer these rights. For Materials lhat are delivered under the Grant, but that incorporate pre-existing materials not produced under the Grant, the Grantee hereby grants to COMMERCE a nonexclusive, royalty-free, irrevocable lioense (with rights to sublicense to others) in such Materials to translate, reproduce, distribute, prepare derivative works, publicly perform, and publicly display. The Grantee warrants and represents that the Grantee has all rights and permissions, including intellectual property rights, moral rights and rights of publicity, necessary lo grant such a license to COMMERCE. The Grantee shall exert all reasonable effort to advise COMMERCE, at the time of delivery of Materials furnished under this Grantee, of all known or potential invasions of privacy contained therein and of any portion of such document which was not produced in the performance of this Grant. The Grantee shall provide COMMERCE with prompt written notice of each notice or claim of infringement received by the Grantee with respect to any Materials delivered under this Grant. COMMERCE shall have the right to modifi7 or remove any restrictive markings placed upon the Materials by the Grantee. DISPUTES In the event that a dispute arises under this Agreement, it shall be determined by a Dispute Board in the following manner: Each party to this Agreement shall appoint one member to the Dispute Board. The members so appointed shall jointly appoint an additional member to the Dispute Board. The Dispute Board shall review the facts, Agreement terms and applicable statutes and rules and make a determination of the dispute. The Dispute Board shall thereafter decide the dispute with the majorily prevailing, The determination of the Dispute Board shall be final and binding on the parties hereto. As an alternative to this process, either of the parties may request intervention by the Governor, as provided by RCW 43.17.330, in which event the Govemor's process will control. 8. GOVERNING LAWAND VENUE This Grant shall be construed and interpreted in accordance wilh the laws of the state of Washington, and any applicable federal laws, and the venue of any action brought hereunder shall be in the Superior Court for Thurston County, e- uaErvruflaauaN Each party shall be solely responsible for the acts of its employees, officers, and agents. r0. Llq_ENslN.G.aasBEprTAfloN ANp RE I The Grantee shall comply with all applicable local, state, and federal licensing, accreditation and registration requirements or standards necessary for the performance of this Grant. Stat€ of Washington Deparlment of Commerce 7 lnteragency Grant Agreemenl Page I Contract Page 027 GENERAL TERMS AND GONDITIONS INTERAGENCY GRANT AGREEMENT FEDERAL FUNDS 11. RECAPTURE ln the event that the Grantee fails to perform this Grant in accordance with state laws, federal laws, and/or the provisions of this Grant, COMMERCE reserves the right to recapture funds in an amount to compensate COMMERCE for the noncompliance in addition to any other remedies available at law or in equity. Repayment by the Grantee of funds under this recapture provision shall occur within the time period specified by COMMERCE. ln the alternative, COMMERCE may recapture such funds from payments due under this Grantee. 1 2. RE8SB89-![A!NIENAXcE The Grantee shall maintain books, records, documents, data and other evidence relating to this Grant and performance of the services described herein, including but not limited to accounting procedures and practices that sufficiently and properly reflect all direct and indirec{ costs of any nalure expended in the performance of this Grantee. The Grantee shall retain such records for a period of six (6) years following the date of final payment. At no additional cosl, these records, including materials generated under the Grant, shall be subject at all reasonable times to inspeclion, review or audit by COMMERCE, personnel duly authorized by COMMERCE, the Office of the State Auditor, and federal and state officiats so authorized by law, regulation or agreement. lf any litigation, claim or audit is started before ihe expiration of the six (6) year period, the records shall be retained until all litigation, claims, or audit findings involving the records have been resolved. 13. SAVTNGS ln the event funding from state, federal, or other sources is withdrawn, reduced, or limited in any way after the effective date of this Grant and prior to normal completion, COMMERCE may suspend or terminate the Grant under the "Termination for Convenience" clause, without the ten calendar day nolice requirement, ln lieu of termination, the Grant may be amended to reflect the new funding limitations and conditions. 14.SEVEBAB|L|TY The provisions of this Grant are intended to be severable. lf any term or provision is illegal or invalid for any reason whatsoever, such illegality or invalidity shall not affect the validity of the remainder of the Grant, I 5. SUBG RANT| NG,SU BCONTRA9JTIIG The Grantee may only subcontract work contemplated under this Grant if it obtains the prior written approval of COMMERCE. lf COMMERCE approves subcontracting, the Grantee shall maintain written procedures related to subcontracting, as well as copies of all subcontracts and records related to subcontracts. For cause, COMMERCE in writing may: (a) require the Grantee to amend its subcontracting procedures as they relate to this Grant; (b) prohibit the Grantee from subcontracting with a particular person or entity; or (c) require the Grantee to rescind or arnend a subcontract. Every subcontract shall bind the Subgrantee to follow all applicable terms of this Grant. The Grantee is responsible to COMMERCE if the Subgrantee fails to comply with any applicable term or condition of this Grant, The Granlee shall appropriately monitor lhe activities of the Subgrantee to assure liscal conditions of this grant. ln no event shall the existence of a subcontract operate to release or reduce the liability of the Grantee to COMMERCE for any breach in the performance of the Grantee's duties. Every subcontract shall include a term that COMMERCE and the State of Washington are not liable for claims or damages arising from a Subgrantee's performance of the subcontract. Stale of Washington Department of Commerce lnteragency Grant Agreement Page I Contract Page 028 GENERAL TERMS AND CONDITIONS INTERAGENGY GRANT AGREEIIIENT FEDERAL FUNDS 16. SURVIVAL The terms, conditions, and warranties contained in this Grant that by their sense and conlext are intended to survive the completion of the performance, cancellation or termination of this Grantee shall so survive. 17. TERMINATION FOR CAUS_E ln the event COMMERCE determines the Grantee has failed to comply with the conditions of this Grant in a timely manner, COMMERCE has the right to suspend or terminaie this Grant. Before suspending or terminating the Grant, COMMERCE shall notiff the Grantee in writing of the need to take corrective action. lf corrective action is not taken within 30 calendar days, the Grant may be terminated or suspended, ln the event of termination or suspension, the Grantee shall be liable for damages as authorized by law including, but not limited to, any cost difference between the original Grant and the replacement or cover Grant and all administrative costs directly related to the replacement contract, e,9., cost of the competitive bidding, mailing, advertising and staff time. COMMERCE reserves the right to suspend all or part of the Grant, withhold further payments, or prohibit the Grantee from incurring additional obligations of funds during investigation of the alleged compliance breach and pending conective action by the GMNTEE or a decision by COMMERCE to terminate the granl. A termination shall be deemed a "Termination for Convenience" if it is determined that the Grantee: (1) was not ln default; or (2) failure to perform was outside of his or her control, fault or negligence. The rights and remedies of COMMERCE provided in this Granl are not exclusive and are in addition io any other rights and remedies provided by law. I8. TERMTNAnON FOR COIIV|=IUENCE Except as otherwise provided in this Grant, COMMERCE may, by ten (10) business days written notice, beginning on the socond day after the mailing, terminate this Grant, in whole or in part. lf this Grant is so terminated, COMMERCE shall be liable only for payment required under the terms of this Grant for services rendered or goods delivered prior lo the effective date of termination. I 9. TE.IUIIYAI"IQN P,FQ q E D U RES Upon termination of this Grant, COMMERCE, in addition to any other rights provided in this contract, may require the Grantee to deliver to COMMERCE any property specifically produced or acquired for the performance of such part of this Grant as has been terminated. The provisions of the "Treatment of Assets" clause shall apply in such property transfer. COMMERCE shall pay to the Grantee the agreed upon price, if separately stated, for completed work and services accepted by COMMERCE, and the amounl agreed upon by the Grantee and COMMERCE for (i) completed work and services for which no separate price is stated, (ii) partially completed work and services, (iii) other property or services that are accepted by COMMERCE, and (iv) the protection and preservation of property, unless the termination is for default, in which case the Authorized Representative shall determine the extent of the liability of COMMERCE, Failure to agree with such determination shall be a dispute within the meaning of the "Disputes" clause of this Grant. COMMERCE may withhold from any amounts due the Grantee such sum as the Authorized Representative determines to be necessary to protect COMMERCE against potential loss or liability. The rights and remedies of COMMERGE provided in this section shall not be exclusive and are in addition to any other rights and remedies provided by law or under this Grant. After receipt of a notice of termination, and except as otherwise directed by the Authorized Representative, the Grantee shall: A. Stop work under the Grant on the date, and to the extent specified, in the notice; B. Place no further orders or subgrants/subcontracts for materials, services, or facilities except as may be necessary for completion of such portion of the work under the Grant that is not terminaled; State of Washington mpartment of Commerc€ lnteragenry Grant Agreement Page 10 Contract Page 029 GENERAL TERMS AND CONDITIONS INTERAGENCY GRANT AGREEMENT FEDERAL FUNDS G. Assign to COMMERCE, in the manner, al the times, and to the extent directed by the Authorized Representative, all of the rights, title, and interest of the Grantee under the orders and subgrants/subcontracts so terminated, in which case COMMERCE has the right, at its discretion,lo settle or pay any or all claims arising out of the termination of such orders and subgrants/subcontracts ; D. Settle all outstanding liabilities and all claims arising out of such termination of orders and subcontracts, with the approval or ratification of the Authorized Representative to the extent the Authorized Representative may require, which approval or ratification shall be final for all the purposes of this clause; E. Transfer title to COMMERCE and deliver in the manner, at the times, and to the extent direc'ted by the Authorized Representative any property which, if the Grant had been completed, would have been required to be furnished to COMMERCE; F. Complete performance of such part of the work as shall not have been lerminated by the Authorized Representative; and G. Take such action as may be necessary, or as the Authorized Representative may direct, for the prolection and preservation of the property related to this Granl, which is in the possession of lhe Granlee and in which the Authorized Representative has or may acquire an interest. 20. TBEAIi'|ENrQE ASTELS Title to all property furnished by COMMERCE shall remain in COMMERCE. Title to all property furnished by the Grantee, for the cost of which the Grantee is entitled lo be reimbursed as a direct item of cost under this Grant, shall pass to and vest in COMMERCE upon delivery of such property by the Grantee, Title to other property, the cost of which is reimbursable to the Grantee under this Grant, shall pass to and vest in COMMERCE upon (i) issuance for use of such property in the performance of this Grant, or (ii) commencement of use of such property ln the performance of this Grant, or (iii) reimbursement of the cost lhereof by COMMERCE in whole or in part, whichever first occurs. A. Any property of COMMERCE furnished to the Grantee shall, unless othenruise provided herein or approved by COMMERCE, be used only for the performance of this Grant. B. The Grantee shall be responsible for any loss or damage to property of COMMERCE that results from lhe negligence of the Grantee or which results from the failure on the part of the Grantee to maintain and administer that property in accordance with sound management practices. G. lf any COMMERCE property is lost, destroyed or damaged, the Grantee shall immediately nolify COMMERCE and shall take all reasonable steps to protect the property from further damage. D. The Grantee shall surrender to COMMERCE all property of COMMERGE prior to settlement upon completion, termination or cancellation of this Grant. All reference to the Grantee under this clause shall also include Grantee's employees, agents or Subg rantees/S ubcontractors, 2l.UtAlyF*B Waiver of any default or breach shall not be deemed to be a waiver of any subsequent default or breach, Any waiver shall not be construed to be a modification of the terms of this Grant unless stated to be such in writing and signed by Authorized Representative of COMMERCE. State of Washington Department of Commerce lnteragency Grant Agreement Page I 1 Contract Page 030 ATTACHMENT A - SCOPE OF WORK AND BUDGETGrantee: Kittitas CountyContract No. 20-622 1C-115Section A: Project Description / OeliverableKittitas County is awarded a5292,364 CDBG-CVI Grant. The County will make these CDBG-O/1 funds available to the following five nonprofrts: Kittitas County Chamberof Commerce; HopeSource; Cle Elum Downtown Association; Ellensbulg Downtown Association, and the Ellensburg Business DwelopmentAuthority, as grantsubrecipients. These funds will result in new and increased CDBG eligible public services and microenterprise assistance for the Kittitas County CDBG-CV1 consortiumservice area. The project will provide essential assistance to stabilize eligible households and microenterprises impacted by COVID-19 and create economic opportunities.Total project costs are estimated at 5292,364.based on a lJ\41 household qualification process. For eligible microenterprise businesses, the project will benefit approximately 13 - 20 low-and moderate-incomemicroenterorise businesses based on a LMI oualification Drocess. CDBG{V funded activities will prevent, preoare for, and respond to the coronavirus.Section B: Project Activities, Milestones and BudgetPerformanceMilestonesBefore first paymentrequestNot more thanmonthlyFirst payment requestwithin 270 days fromcontract executionBy Jan 31" April 30,Julv 30. Oct 31.Prior to Commerce'son-site monitoringBefore requestingfinal5% of CDBGawardBefore auditProject Activities*Must complete each bulleted proiect actlvlty to meet the correspondlng mllestone.t Execute grant contract with Commerce.. Verifo subrecipients do not have an active o<clusion record in the federal award system (SAM.gov),include documentation in the CDBG file, and submit a copy to Commerce.. Establish subrecipient agreements that include a quarterly beneficiary reporting requirement. Submit asigned copy to Commerce.r Establish administrative, financial, reporting and record keeping systems, including a system toDrevent duolication of benefit.Payment requests:. Review subrecipient reimbursement requests ond project costs and invoices against project budget andcontract start date.r Once costs are approved, prepare and submit payment request and project status report to Commerce.r Document receipt of grant funds and reimbursemeryt of eligible costs.Submit a CDBG Beneficiary Report within 30 days of end of each calendar quarter.IComplete applicable civil rights requirements.Conduct an on-site monitoring of subrecipients to verifo the grant is used according to CDBGreauirements and all costs reimbursed are allowable.r Resolve all monitoring issues with CDBG.. Accomplish all grant activities.. Conduct a final public hearing to review project performance,r Submit a CDBG-CV contract Closeout Report.List CDBG expenditures in your annual Schedule of Expenditures of Federal Awards and arrange an auditwith the State Auditor's Offrce to meet the Uniform Guidance (2 CFR Part 200).BudgetAmountSoCDBG BudgetCode21A GeneralAdmin.Contract Page 031 PerformanceMilestonesApprox.76 LMIpersons receivedirect services by7BUza23Before providingmicroenterprisetechnical andfinancialassistanceBefore executing amicroenterpriseassistanceComplete eachmicroenterpriseassistanceApprox.13-20 LMImicroenterpriseowners receiveassistance bymilestone.each bulleted*MustProject Activitiesto meet ther Complete the environmental review and prepare an environmental review record in compliancewith NEPA requirements for CDBG.I Develop and establish CDBG{I/ program's policies and procedures, including CDBG incomequalification, COVID-l9 impact verification, prevent duplication of benefrts, and beneficiaryreporti ng requi rements.r Deliver the direct services identified in the CDBG application through the subrecipients.' Allocate and manage public services funds as established in the approved subrecipientsagreement and budget, and prevent duplication of benefh.r Meet the CDBG nationalobjective of principally benefiting low- and moderate-income persons.r Accomplish HUD's outcome of increasing the availability and accessibility of services to achieveenvironments.HUD,Ssuitableofr Complete the environmental review and prepare an environmental review record in compliancewith NEPA requirements for CDBGr Develop and establish CDBG microenterprise assistance program's policies and procedures,including grant/loan terms, CDBG income qualification, COVID-19 impact verification, duplicationof benefit prevention, and beneficiary reporting requirements.r Conduct outreach and market the microenterprise assistance programs.' Develop and establish financial management systems for tracking microenterprise assistance,assistance.for mandReview and process applications for microenterprise assistance; confirm CDBG elieibility.Complete second tier environmental review for activities as needed.P rovide m icroenterprise train ing and tech nical assistance.IIIIassistancents.r Execute microenterprise assistance agreements to approved CDBG eligible microenterprises.r Monitor program progress, contractor performance, and cornpliance with applicable federal andstate regulations.Iassistancerecord for each microeMaintain a' Meet the CDBG national objective of principally benefrting low- and moderate-income persons.r Accomplish HUD's outcome of increasing the availability/accessibility of microenterprisetechnical and financial assistance to create econornic opportunities and respond to COVID-19economic impacts.BudgetAmount$217,964s7sp00Section B: Project Activities, Milestones and Budget (continued)CDBG BudgetCode05 PublicServlces:0sQ5ubsistencePayments051ChildcareServices18C Migo'enterpriseAssistanceTOTAL: sZgZ,ge+Contract Page 032 STATE OF WASHINGTON DEPARTMENT OF COMMERCE '101 1 Plum Street SE . PO Box 42525 ' alympia, Washington 98504-2525 . (360) 725-4000 www.commerce,wa,gov October ZZ,2020 The l-ionorable Brett Wachsmith Kittitas County Commissioner, District fI3 205 W 5th Ave, Suite 108 Ellensburg, WA 98926 Dear Commissioner Wachsmith : I anr pleased to inform you that Commerce has awarded Kittitas County ry$292,364 in federal Community Development Block Grant - Coronavirus (CDBG-CV) funds. This award is based on the jurisdiction's CDBG-CVI application for activities to prevent, prepare for, and respond to coronavims in partnership with local service providers for the CDBG-CV1 consortium area. Prior to grant contract execution, this letter allows you to begin inculring costs not to exceed ten percent of your award as of March 27,2020, for only the lbllowing activities: . Administration including documented staffirrg, travel and training. Pre-application costs, such as public hearing notices and documented staffing and time for the CDBG-CVl consortium building and applicationr Review of environmenlal laws and authorities, including Section 106 of the National I-iistoric preservation Act of 1996 r Preliminary engineering design wolk and consultations needed for the environmental review r Subrecipient agreements or plofessional service contracts for any of the above activitie.s A CDBG subrecipient agreement, for use if you pass these funds thlough to a service provider to implement the grant, is available in Section l8 of the CDBG Management Handbook, which is available electronically at www.commerce.wa. gov/cdbg and herg. CDBG plocurement requirements rnust be tbllowed before hiring professional services or contractol's to be ftrnded by this CDBG award. These requirements are in Sections 5 andT of the CDBG Management Handbook. CDBG-specifio compliance with the National Environmental Policy Act QIIEPA) mUst be completed before any construction bid advprlising or propefiy acquisition activity can occul'. These procedrres are described in Section 6 of the CDBG Management Handbook. Contract Page 033 The Honorable Brett Wachsmith Acl. ber22,2020 Page2 Eligible costs will be reimbursed by Commerce after your grant cbntract with Commerce is executed and the NEPA environmental review is complete (see enclosure for further explanation). All costs to be reimbrused must comply with applicable state and federal requirements. Additional CDBG-CVI implementation guidance is available on the CDBG-CY website here and forthcorning. The jurisdiction must have an active and unexpired Dun and Bradstreet Numbering System (DLINS) in the System for Awatd Management (SAM) to avoid delays in the disbursement of firnds. Grantees are required to maintain an active SAM regishation for the duration of their contract by re-activating their DUNS rumber annr.rally at &e following website: https ://www. sarn. gov/SAN{/. Ifyoru project is not rtady to proceed, resulting in the contract's execution being delayed over 90 days from the date of this letter, the CDBG-CVI award may be rescinded, Your contract manager will be oontacting you to develop the grant contract. Until then, if you have any questions, please contact Kaaren Roe at 360.725.3018 or kaaren.roef0conlrllgrg,c.]l'_S,goy, I congratulate you and others for your efforts thus far. We look forward to working with you to address the impacts of COYID-I9 in your communities. Sincerely, frirfu Matl( K.. Barkley / Assistant I)irectorj Enclosure Contract Page 034 TIMING of CDBG FUNDING and NEPARESTRICTIONS Costs incuned prior to the CDBG award ietter cannot be rcimbursed by CDBG. Eligible costs will be reimbursed by Commerce after a grant contract has been formally executed and the CDBG-specific procedures under NEPA and SEPA are completed. Executing the grant contract and completing the environmental review can occur concurrently. Unless tlie activity is exempt or categorically excluded and not subject to 24 CFR 58.5 under NEPA, the local government grantee, subrecipients, contractors and all other participants may not cornmit CDBG or non-CDBG fi,uids if the activity would have an adverse environmental impacl or limit the choice of reasonable alternatives. This restrictiorr applies to activities as of the date the CDBG program rcceiycsllle grant applicatior]. Portions of preliminaty design work needed for cornpletion of the environrnental review are allowable. Title 1 of the Housing and Community Development Act of 1974 as amended and the environmental review procedures found in 24 CFR 58.22 apply to any activities as part of a CDBG project. The environmental review activities completed for other federal or state funding can ccntribute towards but not entirely meet the CDBG-specific procedure for NEPA and SEPA. Section 6 of the CDIIG ManAgement Ilanclbook provides further detail and the necessal'y CDBG forms. Proiect Phase Restrictions on Elieiblc Activities Before CDBG contract is executed and envlronmcntal review is complete With the award letter, the grantee can begin to incur costs up to 10% of award for the following activities which don't require an envirorunental review IF the grant application requested CDBG funding ofthese costs: Administration: Executing the CDBG contract. Establishing administrative, financial, reporting, and record keeping systems, including staffrng, travel and training. Environmental Review: Review of environmental laws and authorities, including 24 CFR 58.5 and Section 106 of the National Historic Preservation Act of 1996, such as: o Consultation letters to atfected tribesr Cultural resource suryeyr Floodplain/wetlanddetermination Preliminary engineering feasibility studies for the environmental assessment, such as surveying and geotechnical or geophysical analysis (excluding ground-disturbing activity of over one cubic sq. ft.), Subcontracting: Subrecipient agreements or professional service contracts for any of the above activities. Contract Page 035 After CDBG contract exccution All eligible costs will be reimbrnsed after 1, The applicable level of environmental review is documented and complete, and funds have been released (see environmental review guidance below); 2, The subrecipient agreement is executed, if applioable; 3. Proouremenl requirements arc met; and 4. Adequate back-up documentation is submitted witli the payment request. To be eligible for CDBG funding, all costs must be allowable under federal cost plinciples and CDBG regulations, and identified in gtant application's project budget as to be funded by CDBG, While completing the environmental review The local govemment grantoe must complete the applicable environmental review procedures depending on the type ofproject: 1. Activities docunrentecl by the grantee, and confirmed by Commerce, as exempt or Categolically Excluded and without impast to 24 CFR 58.5 laws, historical structures or culturally sensitive lancl may proceed with commitment of CDBG and non-CDBG funds. 2. Activities that are Categorically Exoluded and impaot 24 CFR 58.5 laws, or activities requiring an environmental assessment and a Finding of Non-Significance (FONSI), rnust be dogurnented appropriately with a request for release of CDBG funds submitted to Commerce. Only after the Commerce comment period is ended and funcls are l'elcascd, may CDBG and non-CDBG funds be committed for activities such as: r Finalizing design and bid specifioationsr Advertising for construction bids. Property acquisition, including sales and purchase agreementsr Site Preparationr Demolition Scction 6 of thc CIlllG Mannsemeilt I'landbQoh provides further detail and the necessary CDBG forms to complete the environmental review. Contract Page 036 ATTACHME*t i,.glX Determination of Exemption & Determination of Categorical Exclusion (not subject to Section 58.5) Deterrnination of activities per 24 CFR 58.34{a) and 58.35(b) Project Description and Location: Kittitas County as a consortiurn with all cities applying to fund CDBG public services and local rnicroenterprise assistance programs; rental and rnortgage assistarrce and daycare expenses for people lvho have lost inconre due to COVID- I 9 impacts. All CDBG funded activities must benefit low-arrd nroderate-income persons or mcct the CDBG urgent need national objective critetia. L-ocgl Goverlnlent Namet Kittitas County Address: 205 W 5th Ave Suite 105 Ellensburg WA 98925 Contract N u m b er: 2O-622LC-LL1 Welfare Other Nutritional services Short term payments for rent/mortgage/utility costs Assistance in gaining access to government benefits/services Fundi Sources: v category below, and listed at 24 CFR 58.34(af as Exempt. tr L. Environmental and other studies, resource identification, and development of plans and strategies lnformation and financial services Administrative and management activities Public services that will not have a physical impact or result in any physical changes including but not limited to services concerned with:. Employment I Recreation needs r Energy conservation ts so!!rce! W4 s!q!g qDBc- The activity falls into the checked | -qbg':rqnding 2 3 4 n . Crime prevention I Child care r Health r Drug abuse. Educationr Counseiing ! 5. lnspections and testing of properties for hazards or defects 5. Purchase of insurance 7. Purchase oftools 8 Engineering ordesign costs 9. Technical assistance and training 10. Temporary or permanent improvements that do not alter environmental conditions and are limited to activities to protect, repair or arrest the effects of disasters or imminent threats to public safety, including those resulting from ohvsical deterioration. 11. Payment of principal and interest on loans made or obligations guaranteed by HUD The activity falls into the checked category listed below, and is listed at 24 CFR 58.35(b) as a Categorically Excluded activity @! subject to Section 58.5. 1. Tenant-based rental assistance ;-tr iv i.--in j I I Ii8 I X 2. Supportive Services (including but not limited to): r Health care I ' Housing services I r Permanent housing placement r _ ,.' Dey.lgle 3. Operating Costs:r Maintenance. Security. Operation . Utilitiesr Furnishings r, .. _Equipment Supplies Staff training and recruitment Contract Page 037 ATTACHMENT 6-c(2) NEPA i I ij I I a Othe r exp e I s g_! n o_t as ! gc1glgg_try1![ co n s tr u ct i o n o r ex p a n s io n 5. Activities to assist homeownership of existing or dwelling units under construction, lncluding:r Closing costs and down payment assistanc€ to homebuyers -?-"-ln!-ere{!gv4ev ns or other actions resu Iting in transfer of title 6, Affordable housing pre-development costs Legal consulting Developer and other site-option costs Project financing Ad mbislf?tiye qqstl tor ]o, ?n gglll['i*t]sgnlsf zonlQg approvals, and other activities which don't have a physical impact 7. Approval of supplemental assistance (including insurance or guarantee) to a project previously approved under Part 5g if: the same responsible entity conducted the environmental review on the original project and re-evaluation of the envilglmental findings is not required under Section 58.47 Additional HUD Laws & Authorities CFR Section 1. Flood Dlsaster Protection Act Section 58.6 requires compliance with the Flood Disaster Protection Act, However, under 24 CFR 55.1 (b[l) the prohibitions are notapplicabletoHUDfinancialassistanceundertheState-administeredCDBGProgram(24CFRpart5T4subpartl). Therefore,the Act does not apply. Section 2. Airport Runway Clear Zones (Civilf and Accident Potential Zones (Militaryf (Check as dppropriate) Does the proiect involve HUD assistance, subsidy or insurance for the purchase or sale of an existing property?I vrs Continue 4. Economic Development Activities:. Equipment purchaser lnventory financing I I I lnterest subsidy Operating costs I : : t l I n tr I I I t I Xno Proceed to Section 3- regulation does not apply. NEPA CERTIFICATION A Request for Release of Funds (RROF) is not required for this project. The activity may be initiated without further environmental review beyond 24 CFR Part 58.6. SEPA CERTIFICATION The Grantee certifies that the proposed CDBG project complies with the provisions of the State Environmental Protection Act (SEPA, Chapter 43.21C RCW) and has determined: I vrs Continue ls the project located within 2,500 feet of a civil airport or 15,000 feet of a military airfield?!no Document & proceed to Sectlon 3-regulation does not apply. EYrs Continue Eruo Document & proceed to Section 3-regulation does not applv. ls the project located within an FAA-designated civilian airport Runway Clear Zone (RCA) or Runway Protection Zone, or within the military Airfield Clear Zone (CZ) or Accident Potential Zone/Approach Protection Zone (APZ), based upon information from the airport or military airfield hdministrator identifying the boundaries of such zones? Comply with 24 CFR Part 51, Subpart D which may include providing a written notice to a prospective buyer or leaser of the potential hazards from airplane accidents and the potential that an airport or airfield operator may wish to purchase the property at some point in the future as part of a clear zone acquisition program. Maintain copies of the signed notice. For properties located in a military clear zone, make and document a determination of whether the use of the property is generally consistent with DOD guidelines. Notice Sample: Section 3. Coastal Barrier Resources Act. Section 58.6 also requires compliance with the Coastal Barrier Resources Act. There are no Coastal Barrier Resource Areas in Wash State. Therefore, the Act does not a Contract Page 038 ATTACHMEI'IT 6.G(3) NEPA tr The project is Categorically Exempt under SEPA WAC 197.11.800 OR tr The project does not have a probable adverse impact on the environment (WAC t97-Lt-9701and an envlronmental impact statement is not requlred. Documentation supporting the Determination of Non-signlficance ls contained in the Environmental Review Record. Preparer Name (prlntf : Judy Pless Tltle: Budget & Finance Manager Date: 02-25-2021 Chlef Admlnlstrative Official (printf : Brett wachsmith Signature: Title Chairman, Board ofCountyCgprylsslonerc - ? -a'-- Date: 03-02'2021 Contract Page 039