2021-06-15 10:00 AM - Commissioners' Agenda
6/10/2021 1:41:22 PM
6/10/2021 1:41:20 PM
205 West 5th Room 109 - Ellensburg
Meeting document type
Request to Approve a Resolution Authorizing $25,000 for Advance Funds for the County Fair and Sponsored Events
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KITTITAS COUNTY <br />BOARD OF COUNTY COMMISSIONERS <br /> <br />RESOLUTION NO. 2019--______ <br /> <br />Resolution Establishing Kittitas County Fair <br />Revolving Fund/Petty Cash Accounts <br /> <br />WHEREAS, the Kittitas County Fair is August 29th through September 2rd, 2019 and; <br /> <br />WHEREAS, The Kittitas County Event Center is sponsoring an event on July 4th, and <br /> <br />WHEREAS, the Kittitas County Fair needs a revolving fund/petty cash to start up the County Fair and for <br />the special events, and; <br /> <br />WHEREAS, the Board of County Commissioners authorize the County Auditor to authorize an advance of <br />up to $25,000 to establish as revolving fund/petty cash. <br /> <br />NOW, THEREFORE BE IT RESOLVED that an advance of up to $25,000 be established for the County <br />Fair and Event Center from the General Fund. This account will allow immediate payment of premiums, and many <br />other items needed during the period the fair and special events are being conducted without going through the <br />formality of a warrant issue. <br /> <br /> NOW, THEREFORE BE IT FURTHER RESOLVED the $25,000 is to always remain at that balance: <br />the money in the account and any receipts that have not been reimbursed. There will be no other monies other than <br />the reimbursement deposited into this account. Invoices paid from this account will be reimbursed in a timely <br />manner through the normal voucher run. All requirements apply except that a paid receipt or properly executed <br />invoice voucher will not be required for premiums or prizes disbursed. A list of premium or prizes winners, <br />supplemented by entry record and certified by the Fair board will suffice to evidence expenditures for this purpose. <br />Any single payment to a specific vendor of $600 or more shall be issued by a separate voucher and is not to be paid <br />from this revolving fund, to meet IRS requirements. At the end of the County Fair period, or within 60 days <br />thereafter, the revolving fund/petty cash shall be closed, and the authorized amount shall be remitted to the county <br />auditor, which will be before November 5th, 2021. <br /> <br />APPROVED this 15th, day of June 2021. <br /> <br />BOARD OF COUNTY COMMISSIONERS <br />KITTITAS COUNTY, WASHINGTON <br /> <br />_____________________________ <br />Chairman <br /> <br />_____________________________ <br />Vice-Chairman <br /> <br />_____________________________ <br />Commissioner <br />ATTEST <br /> <br />_____________________________________ <br />Clerk of the Board/Deputy Clerk of the Board
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