HomeMy WebLinkAboutStaff Report Gran Fondo KITTITAS COUNTY
BOARD OF COUNTY COMMISSIONERS
AGENDA STAFF REPORT
AGENDA DATE: June 15, 2021
ACTION REQUESTED: Consider a Special Event Application request to hold the
Gran Fondo Ellensburg (88 mile bicycle ride).
BACKGROUND: The Commissioner’s office received a Special Event
application to hold the Gran Fondo Ellensburg on Saturday
June 19th, 2021.
INTERACTION: The applicant is requesting a waiver to the following:
Kittitas County Code Chapter 5.20.100 – Penal Bond –
Bond of Indemnity - The applicant HAS provided proof of
insurance & endorsements.
The applicant does not need a waiver to the following:
Kittitas County Code Chapter 5.20.160 – Closing Hours
since their event is scheduled to begin at 8:00 a.m. and
according to the County Code, events shall not be open to
the public before the hour of 7:00 a.m. so they will not need
a waiver.
The permit fee has been paid and Staff has routed the
application and received a recommendation of contingent
approval from the following departments: Sheriff, Public
Health, Public Works, Treasurer and approval from Fire
Marshal and Solid Waste.
County Sheriff’s Office asked that approval from the State
Department of Transportation and Washington State Patrol
be obtained for any requirements for the legs of the race
occurring on State Highways and the Cities of Cle Elum
and City of Ellensburg for the legs going through their
jurisdictions. Also note that for emergencies they should
call Kittcom Dispatch, and for non-emergencies they can
call the KCSO.
Public Works:
1) Required traffic control techniques must be
implemented for the event which may include large
orange “bikes on the roadway” signs placed along the
route and at intersections. The safety of both the event
participates, and the traveling public would benefit
from these traffic control strategies being implemented
as the risk of bicycle and motorized vehicle conflicts
would be reduced.
2) Local advertisement in the Daily
Record/Radio/physical posting two weeks in advance
to inform the traveling public of the upcoming event in
order to give them the choice to plan a different route
during this time period. Applicant was notified of this
on 5/21/2021.
Public Health: Portable Toilets Accessible to the
Public (one for each sex) as well as portable
handwashing station, please space the toilets
appropriately.
County Treasurer: Jake Maedke needs to report/remit
2021 Admissions Tax at the end of his event, and by
no later than 7/31/2021. Mr. Maedke is current for
remitting his admissions taxes and has a great track
record of paying in a timely manner.
RECOMMENDATION: Approve the Event Application to hold the Gran Fondo
Ellensburg (88 mile bicycle ride), contingent upon Mr.
Maedke (applicant), complying with recommendations
from Sheriff, Public Works, Public Health, and Treasurer.
Approve a request to waive the Penal Bond-Bond of
Indemnity and continue to comply with the reporting and
remitting requirements for the County Admissions Tax for
2021 .
HANDLING: BoCC staff to send letter to the applicant of the Board’s
decision and notify Kittcom & Code Enforcement.
ATTACHMENTS: Special Event Application w/additional information
Memos from County Departments with recommendations
Treasurer’s Receipt for Event Permit Fee.
LEAD STAFF: Mandy Buchholz, Administrative Supervisor