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Home My WebLink About2021-06-01-minutes-commissioners-agenda 06/01/2021 MINUTES 1 COMMISSIONERS' MINUTES KITTITAS COUNTY, WASHINGTON AGENDA SESSION REGULAR MEETING TUESDAY 10:00 A.M. JUNE 1, 2021 Board members present via WebEx: Chairman Brett Wachsmith; Vice-Chairman Laura Osiadacz; and Commissioner Cory Wright. Others via WebEx: Julie Kjorsvik, Clerk of the Board; Kelly Bacon, Planner 1; Taylor Crouch, Administrative Assistant; Josh Fredrickson, Engineer; Judy Pless, Budget & Finance Manager; Arden Thomas, WRP Manager; Mark Cook, Public Works Director; Jerry Pettit, Auditor; Elishia Harvill, Chief Administrator; Lisa Young, Human Resource Director; Dan Carlson, CDS Director; Jeremy Johnston, Planning Official; Neil Caulkins, Deputy Prosecutor; Chris Horner, Deputy Prosecutor; Liz Remeto, Finance Manager and 1 member of the public. Kittitas County is currently in Phase 3 of the “Healthy Washington – Roadmap to Recovery” and in person participation is allowed however, we are currently unable to meet the regulations required Per Governor Inslee’s Proclamation and the public was encouraged to join the meeting by joining a WebEx event online. CALL TO ORDER Chairman Wachsmith called the meeting to order. PLEDGE OF ALLEGIENCE Chairman Wachsmith led the Pledge of Allegiance. INTRODUCTION OF NEW COUNTY EMPLOYEES – NONE PROCLAMATIONS - NONE AWARDS & RECOGNITIONS - NONE APPROVAL OF AGENDA Vice-Chairman Osiadacz moved to approve the Agenda, as presented. Commissioner Wright seconded. Motion carried 3-0. CONSENT AGENDA The Agenda Study Session had been cancelled for Monday May 31, 2021, and 06/01/2021 MINUTES 2 therefore the Board would be reviewing all items individually prior to making any motions. At the conclusion of reviewing each item Vice-Chairman Osiadacz moved to approve the Consent Agenda as amended, noting Consent Items H, I & J were removed due to no Staff being present to present their requests. Commissioner Wright seconded. Motion carried 3-0. MINUTES DATE MINUTES 4/14/2021 PH—Mental Health Tax 4/26/2021 CDS Study Session 5/10/2021 CDS Study Session 5/14/2021 Executive Session 5/14/2021 Executive Session 5/17/2021 Agenda Study Session 5/17/2021 Office Admin 5/18/2021 Agenda Session 5/18/2021 2PM Public Hearing 5/18/2021 HR Updates 5/20/2021 Prosecutor/Auditor Follow-up 5/24/2021 Office Admin 5/24/2021 PW Study Session 5/24/2021 Dept. Head—None 5/25/2021 Blake Decision 5/25/2021 Public Hearing 5/25/2021 Planning Meeting 5/31/2021 Dept. Heads—None AGREEMENT PHIL BACKLUND COMMISSIONERS Approve an Agreement between Kittitas County and Phil Backlund, in the amount of $4,500.00 to develop and execute a 1-day workshop with the Kittitas County Board of Commissioners on June 2, 2021 on a process known as EOS (Entrepreneur Operating System). RESOLUTION 2021-084 EBDA – CENTERFUSE COMMISSIONERS Approve Resolution No. 2021-084, Authorizing an Interlocal Agreement between Kittitas County and Ellensburg Business Development Authority (DBA CenterFuse) for Community Economic Revitalization Board Funding on behalf of Kittitas County for the purpose of a broadband feasibility study. AGREEMENT KITTITAS COUNTY CHAMBER OF COMMERCE COMMISSIONERS Approve Amendment No. 1 to the Professional Services Agreement between 06/01/2021 MINUTES 3 Kittitas County Chamber of Commerce and Kittitas County, increasing the Micro-Grant Program from $11,500.00 to $21, 500.00 and increasing the total Chamber budget by $10,000.00 for a total of $378,095.00 from January 1, 2021 to December 31, 2021. CONTRACT LODGING TAX CONTRACTS – AMENDMENT 1 COMMISSIONERS Approve Amendment No. 1 to the following Lodging Tax Contracts to update Exhibit B Section 1, Branding effective January 1, 2021 through December 31, 2021: LT-2021-001 Roslyn Downtown Association LT-2021-002 Cle Elum Downtown Association LT-2021-003 Washington State Horse Park LT-2021-004 Jazz In The Valley LT-2021-005 Gallery One LT-2021-006 Junk-Tiquen In The Burg LT-2021-007 Washington State Ski and Snowboard Museum LT-2021-008 Cle Elum Roundup Association LT-2021-009 Patriot Night Under the Lights LT-2021-010 The Patch LT-2021-011 Kittitas County Historical Society LT-2021-012 Easton Memorial Day Celebration LT-2021-014 Suncadia Conservancy LT-2021-015 Cle Elum Downtown – Outdoor Expo LT-2021-016 Airport-Fly In LT-2021-017 Chamber-Roslyn Ale LT-2021-018 Kittitas Environmental Education Network (KEEN-Cider) LT-2021-019 Suncadia – Axes LT-2021-020 Washington State Search & Rescue Volunteer Advisory Council LT-2021-021 Chamber–Cle Elum - Independence LT-2021-022 Miss Rodeo Washington Pageant, Inc. LT-2021-023 Laughing Horse Arts Foundation d.b.a. Ellensburg Dance Ensemble RESOLUTION 2021-085 COST PER DEPUTY SHERIFF Approve Resolution No. 2021-085, Adopting the Kittitas County Sheriff Cost per Deputy for the Budget Year 2021 as certified by the County Auditor, effective January 1, 2021. AGREEMENT LAW & JUSTICE GRANTS AUDITOR Approve the following Law & Justice Grant Agreements with Kittitas County effective January 1, 2021: #21-01 Rodeo City Kiwanis $ 3,000.00 #21-02 Kittitas Co. Public Health $ 1,900.00 06/01/2021 MINUTES 4 #21-03 Court Advocates for Children $ 7,700.00 #21-04 Courthouse Security $ 3,617.55 #21-05 Washington State Patrol $10,000.00 REQUEST TO APPROVE A PROFESSIONAL SERVICES AGREEMENT BETWEEN 509 FACILITY SERVICES AND KITTITAS COUNTY PUBLIC HEALTH DEPARTMENT – RENEWAL 5 – ITEM REMOVED FROM THE AGENDA. REQUEST TO APPROVE A PROFESSIONAL SERVICES AGREEMENT BETWEEN FISH FOOD BANK AND THE KITTITAS COUNTY PUBLIC HEALTH DEPARTMENT FOR IN-HOME RENEWAL 8 – ITEM REMOVED FROM THE AGENDA. REQUEST TO APPROVE A PROFESSIONAL SERVICES AGREEMENT BETWEEN FISH FOOD BANK AND THE KITTITAS COUNTY PUBLIC HEALTH DEPARTMENT FOR OUT-OF-HOME RENEWAL 8 – ITEM REMOVED FROM THE AGENDA. MYLARS SUNCADIA PH 2 DIV 1 CDS Approve Mylars for the Suncadia Ph. 2 Div. 1 Plat (LPF-21-00004 and LP- 20-00003), for approximately 26.9 acres assessed via Swiftwater Drive, creating 36 detached residential lots with access tracts, community open space tracts, and service tracts, ranging in size from 14,000 to 74,400 square feet. MYLARS SUNCADIA PH 2 DIV 6 CDS Approve Mylars for the Suncadia Ph. 2 Div. 6 Plat (LPF-21-00005 & LP-20- 00004), for approximately 62.08 acres accessed via Swiftwater Drive, creating 42 detached residential lots with access and open space tracts, ranging in size from 14,500 to 45,200 square feet. MYLARS PALOMINO FIELDS DIVISION 6 PLAT CDS Approve Mylars for the Palomino Fields Division 6 Plat (LPF-21-00003 & LP-07-00031), for fourteen (14) lots on Parcel #961601, located northwest of the City of Ellensburg outside of the UGA in a portion of Section 27, T18N, R18E, WM, in Kittitas County (Map Numbers 18-18-27077- 0103). RESOLUTION 2021-086 HUNGRY JUNCTION ROAD PUBLIC WORKS Approve Resolution No. 2021-086, Authorizing the Chair’s Signature on County Road Administration Board Rural Arterial Project Agreement Supporting Improvements to Hungry Junction Road, CRP 304-20. SET PUBLIC HEARING TIMBER VALLEY PLAT PUBLIC WORKS Approve Setting a Public Hearing to consider the Vacation of a Public Right-of-Ways within the Timber Valley Plat, to be held on June 15, 06/01/2021 MINUTES 5 2021, at 2:00 p.m. and to authorize the Clerk to publish said notice. RESOLUTION 2021-087 SURFACE TRANSPORTATION BLOCK GRANT PUBLIC WORKS Approve Resolution No. 2021-087, Award Surface Transportation Block Funds to the City of Ellensburg in the amount of $127,550.00 to support the signalization of University Way at Reecer Creek Road; and the City of Cle Elum in the amount of $224,009.00 for the design of a non- motorized walking and rolling pathway along Second Street from Stafford Avenue to Short Avenue. RESOLUTION 2021-088 SPRING CREEK PLANTING PUBLIC WORKS Approve Resolution No. 2021-088, Authorizing the Selection of Wildlands, Inc. for Spring Creek Planting and to Authorize the Public Works Director to Sign the Professional Services Agreement. SET PUBLIC HEARING 2021 RECREATION & TOURISM PLAN PUBLIC WORKS Approve Setting a Public Hearing to consider Adopting the 2021 Recreation and Tourism Plan, to be held on June 15, 2021 at 2:00 p.m. and to authorize the Clerk to publish said notice. RESOLUTION 2021-089 VANTAGE HWY PAVEMENT & GUARDRAIL PUBLIC WORKS Approve Resolution No. 2021-089, Awarding a Contract to Interstate Concrete and Asphalt, in the amount of $3,447,921.00, for the Vantage Highway Pavement and Guardrail Project CRP 298-19, And to Authorize the Public Works Director to Execute the Same. CORRESPONDENCE – NONE ADMINISTRATIVE MATTERS - NONE CITIZEN COMMENTS ON NON-AGENDA ITEMS – NONE BOARD DISCUSSION/DECISION ITEMS - NONE MISCELLANEOUS - NONE EXECUTIVE SESSION At 10:27 a.m. Chairman Wachsmith announced the Board would recess into an Executive Session for 15 minutes with Clay Myers, Sheriff; Judy Pless, Budget & Finance Manager; and Jerry Pettit, Auditor to minutes to evaluate the qualifications of an applicant for public employment or to review the performance of a public employee. However, subject to RCW 42.30.140 (4), discussion by a governing body of salaries, wages, and other conditions of employment to be generally applied within the agency 06/01/2021 MINUTES 6 shall occur in a meeting open to the public, and when a governing body elects to take final action hiring, setting the salary of an individual employee or class of employees, or discharging or disciplining an employee, that action shall be taken in a meeting open to the public. No action was anticipated. At 10:42 a.m. the Board reconvened out of Executive Session. No action taken. At 10:45 a.m. Chairman Wachsmith announced the Board would recess back into Executive Session for 5 minutes with Lisa Young, Human Resource Director; and Chris Horner, Deputy Prosecutor to consider that portion of a meeting during which the governing body is planning or adopting the strategy or position to be taken by the governing body during the course of any collective bargaining, professional negotiations, or grievance or mediation proceedings, or reviewing the proposals made in the negotiations or proceedings while in progress. Potential action following. At 10:50 a.m. the Board reconvened out of Executive Session. No action taken. At 10:51 a.m. Chairman Wachsmith announced the Board would recess back into Executive Session for 10 minutes with Mark Cook, Public Works Director; Neil Caulkins, Deputy Prosecutor; and Dan Carlson, CDS Director to consider litigation or legal risks of a proposed action or current practice that the agency has identified when public discussion of the litigation or legal risks is likely to result in an adverse legal or financial consequence to the agency. No action anticipated. At 11:01 a.m. the Board reconvened out of Executive Session. No action taken. At 11:02 a.m. Chairman Wachsmith announced the Board would recess back into Executive Session for 5 minutes to consider litigation or legal risks of a proposed action or current practice that the agency has identified when public discussion of the litigation or legal risks is likely to result in an adverse legal or financial consequence to the agency. No action anticipated. At 11:07 a.m. The Board reconvened out of Executive Session. No action was taken. ADJOURNMENT The meeting was adjourned at 11:07 a.m. 06/01/2021 MINUTES 7 KITTITAS COUNTY COMMISSIONERS CLERK OF THE BOARD KITTITAS COUNTY, WASHINGTON Julie Kjorsvik Brett Wachsmith, Chairman