HomeMy WebLinkAboutstaff_reportKittitas County
Prosecutor
Agenda Staff Report
AGENDA DATE:
5/18/2021
ACTION REQUESTED:
Sign Professional Services Agreement between Modus Technology and Kittitas County Prosecutor's Office
to scan and digitize office records
BACKGROUND:
Many of our closed files which have not met retention are located in boxes in two basement storage rooms
in the Courthouse. We also have Civil and Administrative paper files. These files are organized by year,
but beyond that are not well organized for easy access. Searching for necessary files (for appeals, PDRs,
PRPs, victim restitution, etc.) is time-consuming. There is not complete confidence in the location of
records or any staff’s ability to locate any given record. Our office has been working on reorganizing and
indexing these basement records over the last few years, by first focusing on our serious offender cases
(class A felonies) and our criminal appeal cases with their corresponding original criminal file as time
allows. We do not have any staff that can dedicate a large portion of their time to the project.
The grant funds would be used to hire an agency to digitize the records.
INTERACTION:
Our office originally applied for the Law & Justice Grant for this project and the Auditor called to say there
are O&M funds for this project.
RECOMMENDATION:
Sign Professional Services Agreement
HANDLING:
Return a copy to the Prosecutor's Office
LEAD STAFF:
Elishia Harvill