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Home My WebLink About2021-04-13-minutes-solid-waste-and-maintenanceKUT if AS COUNTY COM PU MONERS Solid Taste and Maintenance Regular Meeting Tuesday April 13, 2021 - 2:00 PM BOCC Conference Room 205 West 5th Room 108 - Ellensburg 1. Call to Order 2. Ask for Direction on Solid Waste Staffing 3. Discuss Ryegrass Hours 4. Update on Bids received for Phase 1- Road improvements at new Transfer Station 5. Request direction regarding impact fees for the 47 North Project 6. Request Board direction on Kittitas County Courthouse Committee 7. Request Boards Approval to Publish RFP for Colockum Demo 8. Update on Dude Solution 9. Other business 10. Adjourn Created on 4/9/2021 10:39:58 AM KITTITAS COUNTY SOLID WASTE AND MAINTENANCE MINUTES BOCC CONFERENCE ROOM, 205 WEST 5TH ROOM 108 - ELLENSBURG Regular Meeting-Webex TUESDAY 1 2:00 PM I April 2021 Board members present Brett Wachsmith, Chairman, Laura Osiadacz, Vice -Chairman and Commissioner Cory Wright. Others: Patti Stacey, Lisa Lawrence and one member of the public. Meeting called to order at 2:00 p.m. Ask for Direction on Solid Waste Staffing: Patti requested approval to make the 3/4 Operator/Maintenance position full time, stating she needed more coverage at sites. She informed the Board she tried to hire a seasonal operator but did not receive any qualified applicants. The Board agreed to make the position full time. Discuss Ryegrass Hours: Patti informed the Board that for the last 15 years the hours at Ryegrass have been four days a week and only open on Mondays for special occasions, she said this year we have been open for Contractors on Mondays more often than we have been closed. Patti requested changing the hours to Monday through Friday. The Board agreed to change the hours. Patti informed the Board she would bring forth a resolution. Update on Bids received for Phase 1 -Road improvements at new Transfer Station: Patti informed the Board that she received three competitive bids, all under the Engineers estimate and that the consultant recommended to award bid. Patti informed the Board that they would see a resolution next week to award bid to Belsaas and Smith. Discussion was held on only having to borrow approximately 1 million rather than 1.5 million from the general fund. Request Board direction regarding impact fees for the 47 North Project: Patti gave the Board some background regarding Suncadia, formerly Trendwest impact on the Transfer Station and that they had to assist with their portion of the impact fees at the Cle Elum Transfer Station. Discussion was held on the traffic issues and that the project would be a huge impact on the use of the Transfer Station. Further discussion included talking with the developer on the number of homes and calculating the amount of garbage generated using the same reasoning on the fee impact from Trendwest. The Board agreed to look at impact fees. Request Board direction on Kittitas County Courthouse Committee: Discussion was held on the overall cost of the Consultant. Further discussion included the need to get public involvement and that it would help with engaging the public in the process. The Board agreed to move forward. 2021-04-13 MINUTES Request Board approval to publish RFP for Colockum Demo: Patti informed the Board that this RFP was for the Demo of the Colockum Building and wash rack construction and that Kady received a grant for the project. The Board approved 3-0. Update on Dude Solutions: Patti informed the Board that she is moving forward with Dude Solutions which will be seen as Asset Essentials on the work order side. She informed the Board that the program revealed that we are behind on preventative maintenance and that there are several high -ticket items that need to be addressed that would result in 12 million over the next few years. OTHER BUSINESS Meeting adjourned at 2:20 p.m. c Lisa La, rence 2021-04-13 MINUTES 2 KITTITAS COUNTY COMMISSIONERS KITTITAS COUNTY, WASHINGTON Brett Wachsmith, Chairman 4/12/2021 newspaper -text (5).html Public Notice Kittitas County, Ellensburg WA This call for sealed bids is for the Colockum Building Demo & Wash Rack construction. Bids are due by April 27, 2021 at 2:00pm, at which time bids will no longer be accepted. Bids will be opened at 205 W. 5th Ave, Ellensburg, WA 98926 in the commissioners auditorium on April 27, 2021 immediately following the closure of the bid. Specifications may be seen at the office of the Board of Commissioners and online at http://www.co.kittitas.wa.us/notices/. Clerk of the Board Publish: Daily Record: 4/15, 4/22 file:///C:/Users/patti.johnson/Downloads/newspaper-text (5).html 1/1 16 DLR Group Architecture Engineering Planning Interiors 51 University Street, Suite 600 Seattle, WA 98101 March 8, 2021 Patti Johnson -Stacy Solid Waste Director Kittitas County c/o Commissioners' Office 205 W. 5th #108 Ellensburg, WA 98926 Project Name: Kittitas County Courthouse Committee / Community Outreach DLR Group Project No.: TBC Dear Patti: Thank you for the opportunity to provide a proposal to the Kittitas County Courthouse Committee / Community Outreach project. Following our meeting on March 4, 2021, 1 have outlined items that would be included in a base scope proposal and additional scope items that may be added as the project progresses. Unless specifically called out, all meetings are anticipated to be virtual to meet the requirements and operations of Kittitas County. As we discussed, this is an initial scope based on my understanding of the scope and a schedule that works all information completed by October. For this proposal, I have completion in September. As I noted, everything in this proposal is able to be negotiated to meet a feasible budget for the County through discussing how much scope should be included in the base scope fee. For example, I have noted four options as our baseline assumption, but by reducing this to two for base scope would minimize the total lump sum fee and put the remaining two options in the additional scope to be determined at a later time. Please review and reach out to me with comments or modifications you may require. The lump sum fee base scope of services for the Kittitas County Courthouse Committee / Community Outreach project described above and in the attached breakdown matrix, inclusive of all direct labor incurred by DLR Group, is a lump sum amount of one hundred twenty-seven thousand and seven hundred fifty dollars ($127,750.00). Reimbursable expenses will be as charged plus a 10% mark up fee. The fee will be invoiced in percentage complete throughout the project. Thank you for the opportunity to continue to provide these professional services, and we look forward to our partnership with Kittitas County. DLR Group 3� .� Li / i Erica Loynd Principal Attachment: Fee proposal EL:el SaBW(2 and locations worldwide Kittitas County Courthouse Committee / Community Outreach DLR Group Fee Proposal March 8, 2021 Base Scope of work Knutzen Engineering TBC Project Kick off Meeting Scope MEETING Schedule 2 Hours $ 1,250. Review of existing reports & studies ongoing Rendering - Cost per option. $ 4,000 Commu nication Gathering Meeting with Executive Team - 3 meetings April MEETING 3 hours $ 6,000 SWOT (or similar) Report Report $ $ 3,000 Review of existing sites - Assume 4 ongoing TBC $ 12,000 Development of Site Test Options - Assume 4 ongoing $ $ 25,000 Develop Public Involvement Plan (PIP) Meeting with Executive Team - 2 meetings May -June MEETING 3 hours $ 4,000 Draft of PIP for review and comment ongoing Implementation of Public Survey $ 15,000 Preparation for Implementation ongoing - $ 10,000 the PIP Meeting with Executive Team - 2 meetings July-SeptemberImplement MEETING 3 hours $ 4,000 PIP Implementation Support ongoing $ 10,000 Public / Commissioner Meetings - Assume 4 total, includes travel time PUBLIC MTG $ 16,000 Compilation of findings ongoing $ 15,000 Final Report Report $ 2,500 DLR Group Base .. - Fee Total $ 127,750 Additional Scone not included in base scone - To Be Confirmed Prior to Work Civil Site Analysis - Cost per option Knutzen Engineering TBC - Cost Estimating of Conditions - Cost per option Roen Associates TBC - Rendering - Cost per option. DLR Group $ 2,000 $ 2,000 Physical Model - Cost per option including materials DLR Group $ 9,000 $ 9,000 Assessment of LEED / Sustainability Criteria DLR Group TBC - Attendance at additional public / Commissioner meeting - Virtually DLR Group $ 2,500 $ 2,500 Graphic Design for Public Messaging - Dependent on Scope following Base Scope DLR Group TBC - Implementation of Public Survey TBC TBC - Travel to Ellensburg in lieu of virtual meeting (3 people) DLR Group $ 4,000 $ 4,000 Reimbursables charged at cost plus 10% -