HomeMy WebLinkAbout2021-03-09-minutes-solid-waste-and-maintenanceKITTITASCOUNTYCOMMISSIONERSSolidWasteandMaintenanceRegularMeetingTuesdayMarch9,2021-2:00PMBOCCConferenceRoom205West5thRoom108-Ellensburg1.CalltoOrder2.RequestBoardsapprovalforChair'ssignatureonJacobsconstructionprojectservices.3.UpdateCommissionersonDLSmeeting4.RequestBoardsapprovaloflettertoShadyBrookResidence.5.RequestTopublishnoticetogoouttobidfortheLowerCountyTransferStationUtilitiesandRoadimprovements.6.DiscussBowlingAIIeyProject7.Otherbusiness8.AdjournCreatedon3/5/202110:30:18AM
KITTITASCOUNTYSOLIDWASTEANDMAINTENANCEMINUTESBOCCCONFERENCEROOM,205WEST5THROOM108-ELLENSBURGRegularMeetingTUESDAY2:00PMMarch9,2021BoardmemberspresentBrettWachsmith,Chairman,LauraOsiadacz,Vice-ChairmanandCommissionerCoryWright.Others:PattiStacey,JudyPless,MandyBuchholz,LisaLawrenceandonememberofthepublic.Meetingcalledtoorderat2:05p.m.RequestBoardsapprovalforChair'ssignatureonJacobsconstructionprojectservicesAgreement:DiscussionwasheldonconstructionservicesforroadandutilitiesprojectandBricGrantdeliverables.CommissionerOsiadaczmovedtoapproveChair'ssignature;CommissionerWrightsecondedthemotion.Motionpasses3-0.UpdateCommissionersonDLSmeeting:PattigavetheBoardanupdateoftheDLRmeeting.Discussionwasheldontheconsultanttoworkonthesub-committeefortheCourthouseproject,puttingtogetherapackagewithascopeofworktomeetourneedsbytheendofMarchanddiscussingtheapproachtomoveforward.Furtherdiscussionincludeda6-monthtimeframeandthatakickoffmeetingwouldprobablybescheduledinApril.RequestBoardsapprovaloflettertoShadyBrookResidence:DiscussionwasheldonalettertoShadyBrookresidentslettingthemknowthattheCountyhasbeenpurchasingunitsandthatHopeSourcewillworkwithresidentsinterestedinrelocatingtoSpurlingCourts.FurtherdiscussionwasheldonhavingthelettertranslatedtoSpanishanditwasdeterminedthereare22unitsremainingandthat19oftheremainingunitsarenotownedbytheCounty.CommissionerOsiadaczmovedtoapprove,CommissionerWrightseconded,motionpassed3-0.RequestTopublishnoticetogoouttobidfortheLowerCountyTransferStationUtilitiesandRoadimprovements:DiscussionwasheldongoingouttobidtoextendutilitiesandbuildtheroadasrequiredbytheCity.CommissionerOsiadaczmovedtoapprove,CommissionerWrightseconded,motionpassed3-0.DiscussBowlingAlleyProject:DiscussionwasheldontheRFPforimprovementoftheBowlingAlleyandthatnobidswerereceived.Furtherdiscussionincludedthattherehasbeenmoreinterestsincethebidclosed,lettingitsitfor30daysandreleasingitagain.TheBoardwasinsupportandrequestedgettingasolicitationout.CommissionerWachsmithagreedtodoapressreleaseforFacebook.PattiinformedtheBoardshewouldrequesttopublishitagainontheApril6agenda.2021-03-09MINUTES1
OTHERBUSINESS:PattigavetheBoardabriefupdateonworkattheJail,thatvalvesarefailingandthatsheisworkingwithMcKinstryongettingaproposalforreplacement.Meetingadjournedat2:19p.m.KITTITASCOUNTYCOMMISSIONERSKITTITASCOUNTY,WASHINGTONLisaËawrence'BrettWachsmith,Chairman2021-03-09MINUTES2
3/5/2021nëwspaper-text(3).htmlPublicNoticeKittitasCounty,EllensburgWAThiscallforsealedbidsisfortheKittitasCountyTransferStationPhase1RoadandUtilityImprovements.Bidsaredueby4:00pmonApril5,2021,atwhichtimebidswillnolongerbeaccepted.BidswillbeopenedvirtuallyviaWebexlinkhttps://kittitascounty.webex.com/kittitascounty/j.php?MTID=mae392c54a5e713fefd6daededef60dfbonApril6,2021at9:30am.Completedigitalprojectbiddingdocumentsareavailableatwww.questedn.com.Youmaydownloadthedigitalplandocumentsfor$15.00byinputtingQuestproject#7647303ontheQuestCDNprojectsearchpage.PleasecontactQuestCDNat952-233-1632orinfo_@_questedn.comforassistanceinfreemembershipregistration,downloading,andworkingwiththedigitalprojectinformation.SpecificationsmaybeseenattheofficeoftheBoardofCommissionersandonlineathttp://www.co.kittitas.wa.us/notices/.Gl'erkoftheBoard/Publish:DailyRecord:3/11,3/18DailyJournalofCommerce:3/11,3/18file:///C:/Users/patti.johnson/Downloads/newspaper-text(3).html1/1
escogDES...ToyO<KittitasCounty,Washington,BOARDOFCOUNTYCOMMISSIONERSDistrictOneDistrictTwoDistrictThreeCoryWrightLauraOsiadaczBrettWachsmithKITTITASCOUNTYMarch9,2021DearResidentsofShadyAcres,Overthepasttwoyears,KittitasCountyhaspurchasedmultipleresident-ownedmobiledwellingsfromwillingsellerswithintheShadyAcresfacility.Asalltransactionsweretheresultofindividualinquirieswiththepropertymanagementcompany,noofficialcountyofferhaseverbeenputforth.Wearenowextendingaformaloffertoallresidentsforpurchaseofmobiledwellings.Uponprovenanceofownership,KittitasCountywillpurchaseanyresident-ownedmobiledwellínginShadyAcresforsixthousanddollars($6,000).Uponsaleclosure,residentswillneedtovacatethepremisesandremoveallbelongings.Shouldyouwishtotakeadvantageofthisoffer,pleasecontactAnnShawofAccoladePropertyManagementat(509)933-2600.Additionally,HopeSourceisnowpre-leasingapartmentsandtownhomesatthenewSpurlingCourtcurrentlyunderconstruction.SpurlingCourtisanaffordablehousingcommunitylocatedinEllensburgandissettoopeninMayofthisyear.ItisoperatedunderLowIncomeHousingTaxCreditguidelinesandincomelimitsapply.WhileSpurlingPlaceisanequalhousingopportunityfacility,HopeSourceispleasedtoassistanyShadyAcresresidentsinterestedinrelocating.InformationonSpurlingPlaceisincludedwiththisletter.Ifyouareinterestedinlearningmoreaboutthisopportunity,pleasecontactRyanDomitzofHopeSourceat(509)925-1448.CoryWrightLauraOsiadaczBrettWachsmithDistrictOneDistrictTwoDistrictThreeCc:AccoladePropertyManagementHopeSourceKittitasCountyCourthouse205West56Avenue,STE108Ellensburg,WA98926(509)962-7508FAX(509)962-7679
CADES...To78644eogKittitasCounty,Washingtong°*iJUNTADECOMISIONADOSDELCONDADODistritoUnoDistritodosDistritoTresCoryWrightLauraOsiadaczBrettWachsmithKITTITASCOLINTY9demarzode2021EstimadosresidentesdeShadyAcres,Durantelosúltimosdosaños,elcondadodeKittitashacompradovariasviviendasmóviles,propiedaddelosresidentesavendedoresdispuestosdentrodelasinstalacionesdeShadyAcres.Comotodaslastransaccionesfueronelresultadodeconsultasindividualesconlaempresadeadministracióndelapropiedad,nuncasehapresentadoningunaofertaoficialdelcondado.Ahoraestamosampliandounaofertaformalatodoslosresidentesparalacompradeviviendasmóviles.Traslaprocedenciadelapropiedad,elcondadodeKittitascomprarácualquierviviendamóvilqueespropiedaddelosresidentesenShadyAcresporseismildólares($6,000).Traselcierredelaventa,losresidentesdeberándesalojarlasinstalacionesyretirartodassuspertenencias.Sideseaaprovecharestaoferta,comuníqueseconAnnShawdeAccoladePropertyManagemental(509)933-2600.Además,HopeSourceahoraestáprealquilandoapartamentosycasasenelnuevoSpurlingCourt,actualmenteenconstrucción.SpurlingCourtesunacomunidaddeviviendasaccesiblesubicadaenEllensburgyestáprogramadaparaabrirenmayodeesteaño.Seoperabajolaspautasdelcréditotributarioparaviviendasdebajosingresosyseaplicanlímitesdeingresos.SibienSpurlingPlaceesunainstalacióndeigualdaddeoportunidadesdevivienda,HopeSourcesecomplaceenayudaralosresidentesdeShadyAcresinteresadosenmudarse.ConestacartaseincluyeinformaciónsobreSpurlingPlace.Siestáinteresadoenobtenermásinformaciónsobreestaoportunidad,comuníqueseconRyanDomitzdeHopeSourceal(509)925-1448.CoryWrightLauraOsiadaczBrettWachsmithDistritoUnoDistritoDosDistritoTresCC:AccoladePropertyManagementHopeSourceKittitasCountyCourthouse205West5Avenue,STE108Ellensburg,WA98926(509)962-7508FAX(509)962-7679
S1p2Or4ainCertreetCOASTEllensburg,WA98926PROPERTYMANAGEMENTPh:509-607-6791Emailspurlingcourtmgr@coastmrt.comTDD:711Date:March161,2021BrettWachsmithChairmanKittitasCountyBoardofCommissioners205West5thAvenue,Suite108Ellensburg,WA98926TheSpurlingCourtApartmentsisanaffordablehousingcommunitylocatedinEllensburg,Washington,closetoshopping,buslinesandservices.SpurlingCourtinmanagedbyCoastPropertyManagement.OperatingunderLIHTCguidelines,incomelimitsapply.TheSpurlingCourtApartmentsofferequalhousingopportunitytoallapplicants.InaccordancewithFederalLawandDepartmentofHousingandUrbanDevelopmentpolicy,thisinstitutionisprohibitedfromdiscriminatingbasedonrace,color,nationalorigin,sex,age,ordisability.(Notallprohibitedbasesapplytoallprograms)Pleasemakethisinformationavailabletoyourclientsandmembersandposttheflyertohelpmakeourcommunityawareofthiswonderful,affordablehousingopportunity.Forinformationregardingthewaitinglistpleasecontactusattheaddressandphonenumberslistedabove.Foradditionalinformation,pleasecontactAneishaCraneatCoastPropertyManagement,509-607-6791.Emailspurlinacourtmer@coastmrt.comThankyou,SpurlingCourtManagerProfessionallyManagedbyCoastPropertyManagement2829RockerAvenueEverett,WA98201|Tel425.339.3638]TollFree800.339.3934www.coastmat.comgygy
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AffordableHousingOpportunitiesatSpurlingCourt!NOWLEASING!BrandNEW!ApplyTodayandNowacceptingapplicationsforMove-ininMaySPACIOUS1-&2-BEDROOMAPARTMENTSAND2-BEDROOMTOWNHOMES!AffordableHousing.forIndividualsandCommunityFeatures:.Families•Spaciousfloorplans•Individualpatios/balconies•Locatedwithina10-mileradiusofeverydayneeds/busSomeunitsavailablelines•Laundryfacilitieson-sitefOrhomelessinneed•CommunitygatheringroomofhousingCalltodaytoreserveyournewhome!SpurlingCourtApartmentsLlHTCincomerestrictionapplyPhone509-607-6791Email:spurlingcourtmgr@coastmgt.comMonday-Friday9:00am-6:00pm*TEMPORARYOFFICEHOURSAREHELDTHROUGHHOPESOURCETOFormoreinformation,pleasePICKUPANAPPLICATIONSDUETOCONSTRUCTION:contact:CoastPropertyManagementHopeSource,Ph:509-607-6791700E.MountainViewAveUnit501TTD:771ForRelayServiceEIIensburg,WA98926Email:Phone(509)-925-1448spurlingcourtmgr@coastmgt.comMonday-Friday8:00am-4:00pmSpurlingCourtApartmentsInaccordancewithFederalLawandDepartmentofHousingandUrban1204/1205RainerStreetDevelopmentpolicy,thisinstitutionisprohibitedfromdiscriminatingbasedonrace,color,Ellensburg,WA98926nationalorigin,sex,age,ordisability.(Notallprohibitedbasesapplytoallprograms)Tofileacomplaintofdiscrimination,writeDepartmentofHousingandUrbanDevelopment,FairHousingandEqualOpportunity,WashingtonDC20410,c/otheNearestHUDRegionalOffice.eCOAST.PROPERTYMANAGEMENTEOUALHOUSIMProfessionallyManagedby:ononumn
..KittitasCountySolidWasteProgramsattitasoun925IndustrialWay,Ellensburg,WA989264-JTelephone:(509)962-7542SolidWasmFax:(509)962-7087March8,2021CH2MHillEngineersInc.(Jacobs)Attention:TomParker,PE,ProjectManager11005thAveNESuite500Bellevue,WA98425RE:AmendmentNo.8toProfessionalServiceAgreementThisAmendmentwilladdPhase8roadandutilityconstruction.OriginalProfessionalServiceAgreementandPhase1-71,265,139.00Phase8$425,965.00TotalAdjustServiceContractAmount$1,691,104.00Ihaveenclosedtwocopiesofthischange,pleasesignandreturn.missionersCH2MHillEngineeringInc.(Jacobs)Name:ercName:TITLE:ChairTITLE:DATE:Adu/D7(DATE:
Phase8-ScopeofWorkThisPhase8scopeofwork(SOW)encompassesservicesduringroadwayconstructionandutilityextension,aswellasadditionalpermittinganddesignservicesprovidedbyCH2MHillEngineers,Inc.(JACOBS)tosupportKittitasCounty(COUNTY).TheseservicesincludeimprovementstoHighway97,constructingtheminorcollectorroadfromHighway97totheTransferStationentrance,andinstallingutilities,includingwater,sewer,gas,electrical,telecommunicationservices,stormwaterfeatures,andappropriateutilityappurtenances.Phase8workoutlinedinthisSOWisexpectedtobecompleteinDecember15,2021.ThisworkwillbeperformedinaccordancewiththeOctober18,2016ProfessionalServiceAgreementanditsAmendmentsNo.1-6(PSA).Phase8tasksandworkassociatedwitheachsubtaskisasfollows:Task1:ProjectManagementProjectmanagementtaskswillincludemonthlyinvoicingandprojectstatusreporting,bi-weeklycoordinationmeetingswiththeCountySolidWasteDirector(Client),andweeklyJACOBS'teammeetingsthroughoutthedurationofPhase8.DuringTask3JACOBSwilldevelopageneralworkplanthatdefinesJACOBS'deliveryapproach,staffing,responsibilities,andprojectdeliverables.Task1willalsoincludepublicoutreachservicesbyEnvirolssuesincludinghostingtheKittitasTransferStationParticipateOnlinesite,performingbimonthlywebupdates(6)ofwhichtwo(2)willbeofgreatercomplexity.Assumptions:•ThisTaskisexpectedtobecompletedonDecember15,2021•JACOBS'servicesarebaseduponthescheduleordurationofconstructionanticipatedatthetimethattheseservicesareagreed.DeviationsfromtheanticipatedscheduleordurationofconstructionwillmateriallyaffectthescopeoftheseservicesandJACOBS'compensationfortheservicesandwillrequireanadjustmenttoJACOBS'compensation•Executionofservicesduringconstructionwillnotbedelayedbytraveland/orself-isolationrestrictionslocallyornationallyimposedduetoCOVID-19.JACOBSisnotresponsibleforschedulechangesrelatedtoCOVID-19Deliverables:•Communicationcall/meetingagendasandhigh-levelsummaries•Projectprogressreportsandinvoices•AgeneralworkplandefiningJACOBS'deliveryapproach,staffing,responsibilitiesandprojectdeliverablestosupporttheconstructionphase•Six(6)projectwebsiteupdatesbyEnvirolssuesthroughconstruction,ofwhichtwo(2)willbemajorwebsiteupdates•ProjectinformationwebsitehostingbyEnvirolssuesthroughDecember2021
Task2:ServicesDuringBidandAwardoftheContractforConstructionJACOBSwillprovideservicestoassisttheCountyinselectionofasingleContractorfortheconstructionoftheproject.Theseserviceswillconsistofthefollowing:PreparationofBidDocuments-JACOBSwillassisttheCountyinassemblingtheBidDocuments.TheseBidDocumentsarecomprisedoftheupfrontdocuments,standardCountyboilerplate,specialprovisions,thetechnicalspecificationsandthedesigndrawings.BidPeriodInformationRequests-JACOBSwilldevelopandimplementproceduresforreceivingandansweringbidders'questionsandrequestsforadditionalinformation.Theproceduresshallincludealogofuptotwenty(20)significantbidders'questionsandrequestsandtheresponsethereto.JACOBSwillprovidetechnicalinterpretationofthecontractbiddocumentsandwillprepareproposedresponsestouptotwenty(20)bidders'questionsandrequests.Pre-BidConference-JACOBSwillassisttheCountyinarrangingandconductingonepre-bidconference.JACOBSwillassisttheCountyindevelopingtheagendaandcontentofthepre-bidconference.JACOBSwillprepareapre-bidconferencesummary.JACOBSwillalsorecordquestionsandrequestsforadditionalinformationandshallcoordinatewiththeCountyforissuingresponsesandadditionalinformation.Addenda-JACOBSwillassisttheCountyinissuinguptothree(3)AddendatotheBidDocumentsandshalldistributeAddendatothebidders.AllAddendashallbeapprovedbytheCounty.RecommendationofContractAward-JACOBSwillprovidetheCountywitharecommendationofaward.TheCountyshallsignthenoticeofawardandthenoticetoproceed.Assumptions:•TheCountyshallberesponsiblefordistributionofbiddocuments•JACOBS'serviceswithinthistaskarebaseduponthetaskscopeasanticipatedatthetimethattheseservicesareagreed.DeviationsfromtheanticipatedscopewillmateriallyaffecttheseservicesandJACOBS'compensationfortheservicesandwillrequireanadjustment•Executionofservicesduringbidandawardofthecontractforconstructionwillnotbedelayedbytraveland/orself-isolationrestrictionslocallyornationallyimposedduetoCOVID-19.JACOBSisnotresponsibleforschedulechangesrelatedtoCOVID-19Deliverables:•PreparedBidDocuments•Logofuptotwenty(20)bidders'questionsandrequestsalongwithuptotwenty(20)suppliedresponses•One(1)draftandone(1)finalpre-bidconferenceagenda•One(1)hourpre-bidconferencesupportedbytwo(2)JacobspersonnelheldinaccordancewithlocalandnationalguidelinesrelatedtoCOVID-19•Pre-bidconferencesummary,documentation,questionlogandrequestsforadditionalinformation•Developmentanddistributionofuptothree(3)AddendatotheBidDocuments
•One(1)reportofbidreviewandevaluation•RecommendationofawardTask3:ServicesDuringConstructionJACOBSwillprovideservicestoassistincoordinatingthesiteactivities,administeringthecontractforconstruction,monitoringthecontractor'sperformance,respondingtodesignandtechnicalsubmittals,andclosingoutthecontractforconstruction.DocumentManagementProcedures-JACOBSwillestablishasetofproceduresformanaging,trackingandstoringallrelevantdocumentsbetweentheContractor,JACOBSandCountyproducedduringtheBid/Award,ConstructionandCloseoutphasesoftheprojectutilizingSharePoint,ProjectWise,orasimilarplatform.ShouldtheCountyrequireaspecificsystemotherthanSharePoint,theCountywilladviseJACOBSinadvanceandwillcompensateJACOBSforanyadditionalcostsincurred.JACOBSwill,incoordinationwiththeCounty,maintainhardcopyrecords,suitablyorganized,ofallrelevantdocumentation.JACOBSwilllogandtrackrelevantcorrespondenceanddocumentsbetweentheCounty,JACOBSandtheContractor.JACOBSwillassisttheCountyinmonitoringalloutstandingdecisions,approvalsorresponsesrequiredfromtheCounty.ShopDrawings,Samples,andSubmittals-JACOBSwillobtainfromtheContractoraproposedshopdrawingandsubmittalschedule,whichshallidentifyallshopdrawings,samplesandsubmittalsrequiredbythecontractforconstruction,alongwiththeanticipateddatesforsubmission.JACOBSwillcoordinatewiththedesignteamforthereviewsoftheContractor'sshopdrawings,samples,andothersubmittals.JACOBSwilllogandtrackallshopdrawings,samplesandsubmittals.RequestforInformation(RFI),DesignChangeNotice(DCN)-JACOBSwillreviewtheContractor'srequestsforinformationorclarificationofthecontractforconstruction.JACOBSwillcoordinatesuchreviewwiththeconstructionoversightteamandwiththeCountyasappropriate.JACOBSwillcoordinateandissueresponsestotherequests.JACOBSwillassisttheCountyinreviewingandrespondingtotheContractor'srequestsforsubstitutionofmaterialsandequipment.JACOBSwillreviewsuchrequestsandwilladvisetheCountyastotheacceptabilityofsuchsubstitutions.JACOBSwilldevelopuptofive(5)designchangenotices.Assumptions:•JACOBSanddesignteam'sreviewofallshopdrawings,samplesandsubmittalsshallbeforgeneralconformancewiththedesignconceptandgeneralcompliancewiththerequirementsofthecontractforconstruction.SuchreviewshallnotrelievetheContractorfromitsresponsibilityforperformanceinaccordancewiththecontractforconstruction,norissuchreviewaguaranteethattheworkcoveredbytheshopdrawings,samplesandsubmittalsisfreeoferrors,inconsistenciesoromissions
•Two(2)reviewsessionsofuptotwenty(20)shopdrawingsubmissionsfromtheContractorpersession•Additionaldesignandengineeringservicestoprepareorreviewdrawings,specificationsandotherinformationwillbeconsideredasAdditionalServices•JACOBS'servicesarebaseduponthescheduleordurationofconstructionanticipatedatthetimethattheseservicesareagreed.DeviationsfromtheanticipatedscheduleordurationofconstructionwillmateriallyaffectthescopeoftheseservicesandJACOBS'compensationfortheservicesandwillrequireanadjustmenttoJACOBS'compensation•Executionofservicesduringconstructionwillnotbedelayedbytraveland/orself-isolationrestrictionslocallyornationallyimposedduetoCOVID-19.JACOBSisnotresponsibleforschedulechangesrelatedtoCOVID-19Deliverables:•DocumentloginMicrosoftExcelorcomparablesoftware•CorrespondenceloginMicrosoftExcelorcomparablesoftware•Shopdrawing,sampleandsubmittalloginMicrosoftExcelorcomparablesoftware•Uptofive(5)designchangenoticesTask4:ConstructionContractAdministrationPre-ConstructionConference-JACOBSshallcoordinateandattendonepre-constructionconferencewiththeContractortoreviewtheprojectcommunication,coordinationandotherproceduresanddiscusstheContractor'sgeneralworkplanandrequirementsfortheproject.JACOBSwilldevelopasummaryoftheresultsofthisconference.ConstructionContractAdministration-JACOBSwillverifythattherequiredpermits,bondsandinsurancehavebeenobtainedandsubmittedbytheContractor.JACOBSwillreceiveandreviewtheContractor'srequestsforpayment.JACOBSwilldeterminewhethertheamountrequestedreflectstheprogressoftheContractor'sworkandisinaccordancewiththecontractforconstruction.JACOBSshallproviderecommendationstotheCountyastotheacceptabilityoftherequests.JACOBSwilladvisetheCountyastothestatusofthetotalamountsrequested,paid,andremainingtobepaidunderthetermsofthecontractforconstruction.RecommendationbyJACOBStotheCountyforpaymentwillbebaseduponJACOBS'knowledge,informationandbelieffromitsobservationsoftheworkonsiteandselectedsamplingthattheworkhasprogressedtothepointindicated.SuchrecommendationsdonotrepresentthatcontinuousordetailedexaminationshavebeenmadebyJACOBStoascertainthattheContractorhascompletedtheworkinexactaccordancewiththecontractforconstruction;thatJACOBShasmadeanexaminationtoascertainhoworforwhatpurposetheContractorhasusedthemoneyspaid;thattitletoanyofthework,materialsorequipmenthaspassedtotheCountyfreeandclearofliens,claims,securityinterests,orencumbrances.JACOBSwillcoordinateallwrittencommunicationsamongtheContractor,JACOBSandtheCountyduringconstruction.ContractadministrationwillbedonevirtuallybyJACOBS.
Changes-JACOBSmayauthorizeminorvariationsintheworkwhichdonotinvolveanadjustmentintheContractor'scontractpricenortimeforconstructionandarenotinconsistentwiththeintentofthecontractdocuments.JACOBSwillassisttheCountywiththeissuanceofchangestothecontractforconstruction,includingadditionaldesignandengineeringservicestopreparedrawings,specificationsandotherinformation.JACOBSwillreceiveandreviewtheContractor'sresponsetotherequestforchangeandwillobtainanyadditionalinformationnecessarytoevaluatethebasisfortherequest.JACOBSwillassisttheCountywithnegotiationsanduponapprovalwillpreparefinalchangeorderdocumentsforexecutionbytheCountyandContractor.JACOBSshallreviewallContractor-requestedchangestothecontractforconstruction.JACOBSwillmakerecommendationstotheCountyregardingacceptabilityoftherequest.Uponapprovaloftherequest,JACOBSwillassisttheCountywithnegotiationsofthechangeandpreparefinalchangeorderdocuments.JACOBSwillprovidemonthlyreportstotheCountyaboutthestatusofChangeOrders.ThisreportshallincludealogofissuedChangeOrders,pendingChangeOrders,andChangeOrderamounts.ContractorClarificationsandRequestsforInformation(RFI)-JACOBSwillreviewuptotwenty(20)Contractor'requestsforinformationorclarificationofthecontractforconstruction.JACOBSwillcoordinatesuchreviewwiththedesignteamandwiththeCountyasappropriate.JACOBSwillcoordinateandissueresponsestotherequests.JACOBSwillassisttheCountyinreviewingandrespondingtotheContractor'srequestsforsubstitutionofmaterialsandequipment.JACOBSwillreviewsuchrequestsandwilladvisetheCountyastotheacceptabilityofsuchsubstitutions.InterpretationsofContractDocuments-JACOBSwillprovidewrittenresponsestotheContractor'srequestforinterpretationorclarificationofthecontractdocuments.As-BuiltDrawingsandRecordDocuments-JACOBSwillcoordinatetheContractor'ssubmittalofas-builtdrawings,specificationsandotheras-builtorrecorddocumentsandshalltransmitthesetotheCounty.ClaimsandDisputes-JACOBSwillreceive,logandnotifytheCountyaboutalllettersandnoticesfromtheContractorconcerningclaimsordisputesbetweentheContractorandtheCountypertainingtotheacceptabilityoftheworkortheinterpretationoftherequirementsofthecontractforconstruction.ProjectControls-JACOBSwillreviewtheContractor'sconstructionscheduleandverifythatitisconsistentwiththerequirementsofthecontractforconstruction.JACOBSwillreviewtheContractor'speriodicscheduleupdatesorotherschedulesubmissions.JACOBSwillreviewinformationsubmittedbytheContractorregardingtheeffectofproposedorissuedChangeOrdersupontheconstructionschedule,durationandcompletiondate.JACOBSwilladvisetheCountyastothepotentialimpactofproposedorissuedChangeOrders.JACOBS
willassisttheCountyindiscussionswiththeContractorconcerningthepotentialimpactofproposedorissuedChangeOrders.JACOBSwillprovidemonthlyreportstotheCountyastothestatusoftheconstructionschedule,dateofcompletion,contractprice,retainage,pendingchangestothecontractpriceorcompletiondateandotherissuesmaterialtothecostandtimeforcompletionofconstruction.Assumptions:•Additionaldesignandengineeringservicestopreparedrawings,specificationsandotherinformationwillbeconsideredasAdditionalServices•JACOBSwillnotissuedecisionsonContractorclaimsordisputes•JACOBSwillnotundertakecomprehensiveanddetailedinvestigationoranalysisofContractor'sclaimsanddisputes,norparticipateinjudicÍaloralternativedisputeresolutionproceduresfortheclaimsanddisputes,suchserviceswillbeconsideredAdditionalServices•JACOBS'serviceswithinthistaskarebaseduponthetaskscopeasanticipatedatthetimethattheseservicesareagreed.DeviationsfromtheanticipatedscopewillmateriallyaffecttheseservicesandJACOBS'compensationfortheservicesandwillrequireanadjustment•Additionaltesting,inspectionandsurveyserviceswillbeconsideredAdditionalServicesandarenotcoveredinthisamendment.Thisincludestransmittalandcoordinationoftheadditionalreports,findings,andotherinformationtotheContractor/County•TheCountywillcontractdirectlywiththeContractorandwillbeactivelyinvolvedintheconstructionprocesstomakedecisions,provideapprovals,andperformotheractionsnecessaryforthecompletionoftheconstruction•TheCountywillcontractdirectlywiththefieldinspectorandwillbeactivelyinvolvedofthemanagementofthefieldinspector.•JACOBS'servicesarebaseduponthescheduleordurationofconstructionanticipatedatthetimethattheseservicesareagreed.DeviationsfromtheanticipatedscheduleordurationofconstructionwillmateriallyaffectthescopeoftheseservicesandJACOBS'compensationfortheservicesandwillrequireanadjustmenttoJACOBS'compensation•EngineeringandtechnicalservicesthatarerequiredtoinvestigatethesubsurfaceorphysicalconditionsshallbeconsideredanAdditionalService•Executionofconstructionandconstructionrelatedtaskswillnotbedelayedbytraveland/orself-isolationrestrictionslocallyornationallyimposedduetoCOVID-19.JACOBSisnotresponsibleforschedulechangesrelatedtoCOVID-19•Executionofconstructioncontractadministrationserviceswillnotbedelayedbytraveland/orself-isolationrestrictionslocallyornationallyimposedduetoCOVID-19.JACOBSisnotresponsibleforschedulechangesrelatedtoCOVID-19Deliverables:•One(1)draftandfinalpre-constructionmeetingagenda•One(1)hourpre-constructionmeetingsupportedbytwo(2)JacobspersonnelheldinaccordancewithlocalandnationalguidelinesrelatedtoCOVID-19•Pre-constructionconferencemeetingsummary•ChangeOrderdocuments
•ChangeOrderlog,includingissuedChangeOrders,pendingChangeOrders,andChangeOrderamountsinMicrosoftExcelorcomparablesoftware•WrittenresponsestoContractor'srequestforinterpretationorclarificationofthecontractdocuments•ContractorrequestforinformationandclarificationloginMicrosoftExcelorcomparablesoftware•Uptotwenty(20)responsestoContractorRFI•ContractorcommunicationloginMicrosoftExcelorcomparablesoftware•As-builtandrecorddocuments•ClaimsanddisputesloginMicrosoftExcelorcomparablesoftware•Uptoeight(8)monthlyreportsdetailingthestatusoftheconstructionschedule,dateofcompletion,contractprice,retainage,changeorderstatus,pendingchangestocontractpriceorcompletiondateandotherissuesmaterialtothecostandtimeforcompletionofconstructionTask5:ServicesDuringtheClose-OutPhaseJACOBSwillassisttheCountyinclosingoutthecontractforconstructionandcommencementoftheCounty'suseofthecompletedwork.JACOBSservicesshallincludethefollowing:SubstantialCompletion-JACOBSwillassisttheCountyinissuingdocumentsforsubstantialcompletionandacceptanceofthework.JACOBSwilladvisetheCountyonpayment,andpartialreleaseofretention.FinalCompletion-JACOBSwillassisttheCountyinissuingdocumentsforfinalcompletionandacceptanceofthework.JACOBSwilladvisetheCountyonfinalpayment,releaseofretention,andreleaseofinsuranceandbonds.EasementRequirements-JACOBSwillveritythateasementsarecompletedinalignmentwiththeutilityinstallationtosupportconnectiontoexistingwater,sewerandelectricaLWarranties,Guarantees,LienReleases-JACOBSwillcoordinatewiththeContractorforthesubmissionofrequiredwarranties,guarantees,lienreleasesandothersimilardocumentsasrequiredbythecontractforconstruction.JACOBSwilladvisetheCountyastotheacceptabilityandcomplianceofthesedocumentswiththecontractforconstruction.AsBuiltDrawings-JACOBSwillrevisetheoriginaldesigndrawingstoreflectavailablerecordinformationprovidedbytheContractor.Close-OutFileandRecords-JACOBSwillprovidetotheCountyanorganizedsetofprojectdocumentsandrecords.Assumptions:•CityofEllensburggaswillprovidetheirownconstruction,hook-upandinspectionwhiletheutilitytrenchisopen•CityofEllensburggas,electricandtelecommunicationscompanieswillsatisfytheirownindividualeasementrequirementsoutsideoftheactualutilitytrench•JACOBSassumesrevisionstothirty(30)originaldesigndrawings•JACOBS'servicesarebaseduponthescheduleordurationofconstructionanticipatedatthetimethattheseservicesareagreed.DeviationsfromtheanticipatedscheduleordurationofconstructionwillmateriallyaffectthescopeoftheseservicesandJACOBS'compensationfortheservicesandwillrequireanadjustmenttoJACOBS'compensation
•Executionofclose-outserviceswillnotbedelayedbytraveland/orself-isolationrestrictionslocallyornationallyimposedduetoCOVID-19.JACOBSisnotresponsibleforschedulechangesrelatedtoCOVID-19Deliverables:•Onereproduciblesetandthree(3)hardcopiesoftherevisedasbuiltdrawings•OrganizedsetofprojectdocumentsandrecordsTask6:AdditionalDesignandPermittingServicesJACOBShasprovidedservicesinadditiontopreviouslyagreeduponcontractsandamendmentstopreservetheforwardmomentumoftheproject,toberesponsivetostakeholdercomments,andtoaddresssupplementaryscope.Theseservicesinclude,butarenotlimitedto,designdevelopment,landacquisition,landusevariances,Stormwaterdesignandsiteplanning,andtheinclusionoftheminorcollectorroad.JACOBShasalsoprovidedandwillcontinuetoprovidegrantresearchandapplicationservicestoaidtheCountyingainingfundingthroughtheFEMABRICGrantprocess.Sub-task6.1:AdditionalDesignServicesDuetotheacceleratednatureoftheschedule,JACOBShasprovidedthefollowingadditionaldesignservicesasafollowontoAmendment6Designtasks:1.Furtherdevelopmentoftheconceptualsitedesigna.Sizingofstormwaterbasinsb.Developingandrevisingthesitewidedrainageplanc.Extendingthecollectorroadtotheeasternpropertylined.SizingaculverttoaccountfortheroadcontinuingtotheeasternpropertylineoverditchD12e.Reestablishing,reworking,andconfirmingdrainageplansandcalculationstoaccountfortheinstallationofaculvert2.JACOBSwilldevelopadditionaldesignpackagesat65%,95%,and99%includingoneroundofcommentinclusionfromKittitasCountyandtheCityofEllensburgoneachpackagea.FullsizepapersetofdesignplansdeliveredtotheCityofEllensburgPublicWorksDepartmentat95%and100%completeb.FullsizepapersetofdesignplansdeliveredtoKittitasCountyat100%completeSub-task6.2:AdditionalPermittingServicesInadditiontopreviouslyscopedpermittingservices,additionalserviceswereprovidedduringtheroadwayandutilitydesignperiod.Theseservicesinclude:1.DevelopingWSDOTpermitapplicationelementsa.ChannelizationPlanb.IntersectionControlEvaluationc.SummaryofDesign2.MultipleroundsofcommentsfromWSDOT3.MeetingswithWSDOTandJACOBSsubjectmatterexperts4.ModificationstoWSDOTpermitapplicationelementsandresubmittalofpackagesa.InclusionofaWSDOTspecifieddiagramofaroundaboutattheintersectionof
US-97andtheminorcollectorroad5.Modificationstothe100%DesignPackageinresponsetocommentsfromWSDOTa.Revisingthegradebreakfrom~9%to~4%atthecollectorroad/US-97intersection6.RevisionoftheJARPApermittoaccountfortheinclusionofaculverta.AdditionalmeetingswithArmyCorps.OfEngineers7.Permittingandpropertydevelopmenteffortsc.DevelopmentofaTravelImpactAssessmentd.ReclassificationofUS-97e.InclusionoftheminorcollectorandtheeffectsoftheinclusionontheSEPAChecklist,CriticalAreaReport,andJARPAf.Filingeasementsforadjacentparcelownersandindepthanalysisoftheshortplanconditionsg.SupportingextensivelandsalenegotiationswiththeCityofEllensburgandthepropertyownersanddeveloping/collectingsupportingdocumentationh.LandscapingdeferralrequestsfromEllensburgCommunityDevelopmentandPublicWorksSub-task6.3:GrantFundingAssistanceJacobswillprovidetechnicalsupporttorespondtoWashingtonStateEmergencyManagementDivision(EMD)questions/issues/revisionstotheNovember16,2020FEMABuildingResilientInfrastructureandCommunities(BRIC)sub-application.Jacobswillprovideateamofprojectspecificsubjectmatterexperts,grantsubjectmattere×perts,GIS/CADtechniciansandtechnicaleditorstoformulateresponsestoWashingtonEMDcommentsontheSub-Application.TheteamshallrefineallSub-ApplicationmaterialsaccordinglyforresubmittaltothestateofWashingtonEMD.Assumptions:•TheFEMABRICnationalapplicants'deadlineisJanuary29,2021,servicesundersub-task7.3thataredeliveredbeyondthatdeadlinewillbeconsideredAdditionalServices•Executionofadditionaldesignandpermittingserviceswillnotbedelayedbytraveland/orself-isolationrestrictionslocallyornationallyimposedduetoCOVID-19.JACOBSisnotresponsibleforschedulechangesrelatedtoCOVID-19•Estimated(200)hourstorespondtheEMDcomments.Deliverables:•One(1)fullsizepapersetofdesigndrawlingsdeliveredtoKittitasCountyat100%complete•One(1)fullsizepapersetofdesigndrawingsdeliveredtotheCityofEllensburgPublicWorksDepartmentat95%complete•One(1)fullsizepapersetofdesigndrawingsdeliveredtotheCityofEllensburgPublicWorksDepartmentat100%complete•AnticipatedrevisionsincludeBRICGrantNarrative,Budget,Schedule,BenefitCostAnalysis,BenefitCostNarrative•FinalsubmittalofrevisedBRICsub-applicationinFEMAGO
Phase8-EstimatedFeeBasedupontheprojectscope,JACOBSproposesanottoexceedengineeringfeeof$425,965tobebilledonatime-and-materialsbasisinaccordancewithunitbillingrates.JACOBS'estimatedengineeringfeeissummarizedinthefollowingtable.KittitasCountywillbenotifiedofanychangestotheestimatedlevelofeffortandcostsassociatedwiththisscope,andifnecessary,changestotheapprovedestimatedfeewillbediscussedandagreeduponviachangeorderinadvanceofexceedingtheprojectbudget.EstimatedEngineeringFee-Phase8,ServicesDuringConstructionTaskLaborLaborSubconsultantsTotalHrs.CostTask1-ProjectManagement182$33,670$10,841$44,511Task2-ServicesDuringBidandAward96$17,920$17,920Task3-ServicesDuringConstruction302$50,690$50,690Task4-ConstructionContract440$71,740$71,740AdministrationTask5-ServicesDuringClose-Out110$12,760$12,760Task6-AdditionalDesignand1,575$226,694$1,650$228,344PermittingServicesTotal2,705$413,474$12,491$425,965