HomeMy WebLinkAboutLT-2020-002 Amend 1Amendment No.1 to Gontract LT-SS-2020-002-C|e Elum Data Collection & Park
Upgrades
Between the City of Gle Elum and Kittitas Gounty
October 6th, 2020- October 6th, 2022
The Contract LT-SS-2020-002-Cle Elum Data Collection & Park Upgrades and Kittitas
County, is hereby amended to update the scope of work, Section 1.a.
Change the timeframe of work done in the application (Exhibit "A") from the 2020
tourism season to the 2021-2022 tourism seasons.
All other terms and conditions of the agreement remain in full force and effect
lN WITNESS WHEREOF, the parties have executed this Agreement tfris ?h day of
(Lp|.t \ , 2021.
APPROVED
cl LEE KITTI cou N
sig re of ignatory Brett ith, Chairman
a
(Date
Tu
Af";l nu zo tl
fn (*tDan
ABSENT
J
Print Name of Signatory Laura Osiadacz, Vice-Chairman
Clerk of the Board
Contract LT-SS-2020-002-C|e Elum Data Collection & Park Upgrades Amendment No.l-
Page 1
I
Contractor Address
City of Cle Elum
119 West First Street
Cle Elum, WA 98922
Project Contact:
Jay McGowan, Mayor
Lucy Temple, City Planner
City of Cle Elum
County's Address:
Kittitas County
205 West 5th Avenue, Suite 108
Ellensburg, WA 98926
Project Gontact:
Laura Osiadacz, County Commissioner
Judy Pless, Budget and Finance Manager
Kittitas County
Contract LT-SS-2020-002-CIe Elum Data Collection & Park Upgrades Amendment No.1
Page 2
LT-SS-2020-002-Cle Elum Data Collection & Park Upgrades
2O2O LODGING TAX SERVICES AGREEMENT
BETWEEN K|TT|TAS COUNTY AND CtTy OF CLE ELUM (MUNtCtpALtTyl
This Contract, effective October 6,2o2O is made and entered into by and between KITTITAS
couNry ("county"), a subdivision of the state of washington, and the clry oF cLE ELUM
("Contractor").
WHEREAS, the purpose of this Agreement is to provide for Tourism-Related, Small-Scale
Municipality-Owned Capital Projects relating to activities and expenditures designed to increase
tourism,
NOW THEREFORE, in consideration of the terms and conditions contained herein, or
attached and incorporated and made a part hereof, the County and the Contractor mutually agree
as follows:
Sectio_n l. Scope of Work.
a. Contractor shall provide the services and staff described in its Application for Lodging Tax
Funds submitted to the Lodging Tax Advisory Committee, attached hereto as Exhibit ,,A,,
(with limitations-see Section 2.a & b) which is attached hereto and incorporated herein by
this reference.
b. Except as otherwise specifically provided in this Agreement, Contractor shall furnish the
following as required to perform the services, described in Paragraph (a) above, in
accordance with this Agreement: Personnel, labor and supervision; technical, professional
and other services. All such services, property and other items furnished or required to be
furnished, together with all other obligations performed, or required to be performed, by
Contractor under this Agreement are collectively referred to herein as "Services."
Section 2. Pavment.
a. As full compensation for satisfactory performance of the Contractor's Services, the County
a8rees to pay Contractor the sum of nineteen thousand three hundred dollars (S19,300.00)
to be used for capital project- only for the Cle Elum Park Amenities & Trail Counters; Tourist
Restroom Operations Project.
b' Additional payment terms: The County will make payment to the Contractor only on a
reimbursement basis, as receipts for any items are submitted to the County, not to exceed
the sum of nineteen thousand three hundred dollars (S19,300.00) to be used for capital
project-only for the Cle Elum Park Amenities & Trail Counters; Tourist Restroom.Operations
Project.
c. Services/Expenses that are reimbursed must be dated during the 24 (twenty-four) months
(or two years) of the date of the Agreement and final date to submit reimbursements
requests is October 6,2022 after this date funds lapse.
_County Lodging Tox Funding Agreement Poge 7
LT-SS-2020-002-CIe Elum Data Collection & park Upgradesd. Requests for reimbursements must be submitted to:
Kittitas County Auditor
Attn: Judy Pless
205 West 5th Ave - Suite 105
Ellensburg, WA 98926
auditoraccounting@co.kittitas.wa.us
e. Reporting requirements of your events will be required on prescribed forms from the
County Auditor.
Section 3. Pgrformance bv Contractq(.
a, Contractor shall not (by contract, operation of law or otherwise) delegate or subcontract
performance of any Services to any other person or entity without the prior written consent
of the County. Any such delegation or subcontracting without the County's prior written
consent shall be voidable at the County's option.
b. Contractor shall at all times be an independent contractor and not an agent or representa-
tive of the County with regard to performing the Services. Contractor shall not represent
that it is, or hold itself out as, an agent or representative of the County. ln no event shall
Contractor be authorized to enter into any Agreement or undertaking for or on behalf of the
County. lt is understood that the Contractor and the Contractor's staff and employees are
not employees of the County and are not, therefore, entitled to any benefits provided
employees of the County.
c. Contractor shall comply with all applicable laws, ordinances, rules, regulations, orders,
licenses, permits, and other requirements, now or hereafter in effect, of any governmental
authority (including, but not limited to, such requirements as may be imposed upon the
County and applicable to Services). Contractor shall furnish such documents as may be
required to effect or evidence such compliance. All laws, ordinances, rules, and orders
required to be incorporated into agreements of this character are incorporated into this
Agreement by this reference. Contractor agrees to obtain all required licenses and permits,
and further agrees to keep them in full force and effect during the term of this Agreement.
d. The County and the Contractor agree that in fulfilling the terms and conditions of this
Agreement neither shall discriminate on the basis of race, creed, color, national origin, age,
sex, marital status, orthe presence of a physical, sensory, or mental handicap.
The Services shall at all times be subject to inspection by and approval of the County, but
the County's making (or failure or delay in making) such inspection or approval shall not
relieve Contractor of its responsibility to perform the Services in accord with this
Agreement, notwithstanding the County's knowledge of defective or non-complying
performance, or the substantiality or ease of discovering the same, Contractor shall provide
the County with sufficient, safe, and proper facilities and equipment for such inspection and
free access to such facilities.
f. This contract is subject to review by any Federal or State auditor. Contractor shall promptly
_County Lodging Tax Funding Agreement Page 2
LT-SS-2020-002-C|e Elum Data Collection & Park Upgrades
furnish the County or its designee, or such Federal or State auditor with such information
related to the Services as may be requested by the applicable governmental entity.
Contractor shall preserve and maintain all financial records and records relating to
performance of Services under this Agreement for six (6) years after contract termination.
For such duration after the County makes final payment of compensation due hereunder,
Contractor shall provide the County access to (and the County shall have the right to
examine, audit and copy, with or without notice) all of Contractor's books, documents,
papers and records related to the Services or this Agreement.
g. Contractor understands and acknowledges that Contractor is solely responsible for its own
reporting and accounting of all state, federal, social security, and local taxes, of every nature,
arising from Contractor's performance of this Agreement, All compensation received by the
Contractor will be reported to the lnternal Revenue Service at the end of the calendar year in
accord with the applicable IRS regulations.
Section 4, Release. lndemnitv, and Hold Harmless.
The County assumes no liability for the Contractor's actions under this Agreement, Contractor
releases and shall defend, indemnifo, and hold harmless the County, its officers and employees,
agents, representatives, attorneys and/or volunteers, from and against all claims, costs, liabilities,
damages, and expenses, (including, but not limited to, reasonable attorney fees) which arise or
may arise or be alleged to arise out of or by reason of this Agreement including:
Any fault, negligence, strict liability or product liability of Contractor in connection with the
Services for this Agreement;
Any lien asserted upon any property of the County in connection with the Services for this
Agreement;
Any failure of Contractor,or of the Services, to comply with any applicable law, ordinance,
rule, regulation, order, license, permit and other requirement, now or hereafter in effect, of
any governmental authority; or
a
a
a
a Any breach of or default under this Agreement by Contractor
Section 5. Compliance with Public Records LaW.
a' ln compliance with Washington's public records law, the County will retain copies of any
documents associated with this Agreement, which may be required by law unless legally
exempt from such retention, for any applicable legally required retention period.
b. ln the event a public records request is made to the County for documents created in
relation to this Agreement, should legal uncertainty arise regarding the disclosability of any
documents under federal or state public records laws, the County shall provide notice to
Contractor pursuant to Washington's public records act, chapter 42.56 RCW, to allow
Contractor to seek a court injunction.
_County Lodging Tax Funding Agreement Page 3
LT-SS-2020-002-Cle Elum Data Collection & Park Upgrades
c. The County specifically shall not be liable to Contractor for the County's release under public
records laws of any documents not protected by trademark, copyright or other law.
Section 6. lndustrial lnsurance Waiver.
With respect to performance of this Agreement and as to any claims against the County, its Additional
lnsureds, officers, agents and employees, the Contractor expressly waives its immunity under Title 51
of the Revised Code of Washington, the lndustrial lnsurance Act, for injuries to Contracto/s employees
and agrees that the obligations to indemnifo, defend and hold harmless provided in this Agreement
extend to any claim brought by or on behalf of any employee of the Contractor. This waiver is
mutually negotiated by the parties to this Agreement.
Section 7. lnsurance and Endorsements.
The County may require through a request in writing that the Contractor provide the County
with a certificate, binder, or policy of liability insurance, acceptable to the County in-an
amount specified by the County.
b. Such liability insurance shall be such as will protect Contractor, its employees, agents and
representatives, from all claims, losses, harm, costs, liabilities, damages and expenses
arising out of personal injury (including death) or property damage that may result from
performance of the Services or this Agreement, whether such performance is by Contractor
or any of its employees, agents or representatives.
c. Should the County require such liability insurance, the Contractor agrees to provide proof of
insurance prior to commencing performance of this Agreement.
d. Copies of the County's written request and the insurance documents provided by Contractor
shall be attached to this Agreement and by this reference will be made part hereof.
e. Where insurance is requested by the County, all liability insurance policies shall be endorsed
to include the County as an Additional lnsured and shall stipulate that the insurance
afforded by the policies shall be primary insurance, and that any insurance, self-insured
retention, deductibles, or risk retention trusts maintained or participated in by the Parties
shall be excess and not contributory to any other insurance maintained by the County.
Contractor shall furnish the County a certificate of insurance with Endorsement as evidence
that the required policies are in full force and effect.
Section 8. Termination.
The County may, by written notice thereof to Contractor, terminate this Agreement as to all or any
portion of the Services not yet performed, whether or not Contractor is in breach or default. Upon
receiving such notice of termination, Contractor shall, except as otherwise directed by the County,
immediately stop performing the Services to the extent specified in the notice. ln the event the
County terminates the Contracto/s Services, the Contractor is obligated and hereby agrees to
_County Lodging Tax Funding Agreement Page 4
LT-SS-2020-002-C|e Elum Data Collection & Park Upgrades
refund to the County all monies paid for Services not yet rendered by the Contractor, if any, as of
the date of the notice of termination.
Section 9. Miscellaneous.
a. Contractor shall not (by contract, operation of law or otherwise) assign this Agreement or
any right or interest in this Agreement without the County's prior written consent.
b. This Agreement embodies the entire Agreement between the County and Contractor, and
supersedes any and all prior oral or written communications, proposals, conditions, promises,
representations, or understandings regarding the Services. No change, amendment or
modification of any provision of this Agreement shall be valid unless set forth in a written
amendment to the Agreement signed by both parties.
c. Notice for any purpose under this Agreement, except service of process, shall be given by
the Contractor to the Kittitas County Commissioners and the Kittitas County Auditor, 205 West
5th Ave. Ellensburg, WA 98926. For all purposes under this Agreement, any notice by the
County to the Contractor shall be given to the Contracto/s address provided on the signature
page. Notice may be given by delivery or by depositing in the U.S. Mail, first class, postage
prepaid, certified mail, return receipt requested.
d. The section and paragraph headings of this Agreement are for reference convenience only
and are not intended to restrict, affect or be of any weight in interpreting or construing the
provisions of such sections or paragraphs.
e. This Agreement may be executed in one or more counterparts and by facsimile, each of
which willbe deemed an original, but allof which togetherwillconstitute one and the same
instrument.
f. Contractor warrants to the County that the individual signing on Contractor's behalf has the
requisite power and authority to enter into and to perform Contractor's obligations under
this Agreement. Contractor further warrants to the County that Contractor has made no
misrepresentation or misleading statement in connection with this Agreement, and is not in
violation of any applicable law, ordinance, or regulation the consequence of which will or
may materially affect Contractor's ability to perform its obligations under this Agreement.
g. lf any term or condition of this Agreement or the application thereof to any person(s) or
circumstances is held invalid, such invalidity shall not affect the other terms, conditions or
applications which can be given effect without the invalid term, condition or application. To
this end, the terms and conditions of this Agreement are declared severable.
h. The exclusive venue for any action brought to enforce this Agreement or any of its terms
shall be in Kittitas County, State of Washington.
KITTITAS COUNTY
BOARD OF COUNTY COMMISSIONERS
_County Lodging Tax Funding Agreement
CONTRACTOR
Poge 5
/ala
ofthe Board
lAddressl
ction &Upgrades
(la6lum WA-{9?a,a-
goq -b'r+- a7b2-
[Telephone]
ssroner
lllllll,l//
Deputy Prosecuting Attorney
FORM
-County
Lodging Tox Funding Agreement Page 6
ffx i'irlir t '( hu
Lodging Tax for Tourism-Related, Small-Scale
Municipality-Owned Capital Projects and
Operations
Cle Elum Data Collection & Park Upgrades Project
Submission Deadline: June 18th, 2020
Kittitas County Commissioners
205 W 5th Avenue, Sulte 108, Ellensburg WA 98926
509-952-7508
Lodging Tax for Tourism-Related, Small-Scale Municipality-
Owned Capital Projects and Operations General
lnformation
Kittitas County imposes a lodging tax assessed on the sale or charge made for furnishings of
lodging according to RCW 67.28,L80 and RCW 67.28.L8L. ln accordance with the tax and
Washington State law, a Lodging Tax Advisory Committee has also been established. The
committee's purpose is to advise and recommend to the Board of County Comrnissioners how
excise taxes on lodging should be allocated to support tourism which in turn generates
revenue.
UsstAcca'dlns tq Lryv;
RCw 67.28.L81.6 states the following;
Lodging tax revenues under this chapter may be used, directly by any municipality or indirectly
through a convention and visitor bureau or d€stination marketing organization for; .,.{c)
Supporting the operations and capital expenditures of tourism-related facilities owned or
operated by a municipality...
Definitigns included in.slate lar { which gho_ulC be cgngidersd lqanv apnficatjon regugstin,t
futLdlnc-lxslude"i
1. Tourism means economic activity resulting from tourists, which may include sales of
overnight lodging, meals, tours, gifts, or souvenirs,
2, Tourism promotion means activities, operations, and expenditures designed to
increase tourism, including but not limited to advertising, publicizing, or otherwise
distributing information for the purpose of attracting and welcoming tourists;
developing strategies to expand tourism; operating tourism promotion agencies;
and funding marketing or the operation of special events and festivals designated to
attract tourists.
3. Tourism-related facility means real or tangible personal property with a usable life of
three or more years, or constructed with volunteer labor that is: (a) (i) owned by a
public entity; (ii) owned by a nonprofit organization described under section 501 (c)
(3) of the federal internal revenue code of 1986, as amended; or (iii) owned by a
nonprofit organization described under section 501 {c) (6) of the federal internal
revenue code of 1986, as amended; a business organization, destination marketing
organizations, rnain street organization, lodging association, or chamber of
comrnerce; and (b) u(ed to support tourism, performing arts, or to accommodate
tourist activities.
Beview Protess
Kittitas County's Lodging Tax Advisory Committee (LTAC) will review all complete applications.
Qualifying applicants will be provided the opportunity to present their projects to the LTAC and
answer questions, Capital project applications will be scored based on the information
provided by the applicant, ranked, and funding recommendations with supporting information
will be submitted to the Kittitas County Board of Comrnissioners. The ranking will determine,
generally, the order in which the applications will be considered for funding from the highest
being considered first to the lowest receiving the last consideration. However, all municipalities
which submit at least one qualifying application in a given year must receive fundlng
consideration before a second application from a municipality which has been recommended
for a funding award is considered. The Board of County Commissioners {BOCC) has final
approval authority for the list of recommendations.
Prior to making a final decision, the BOCC will publicly deliberate on the recommendations
received from the LTAC. Applicants may also be requested to present their projects to the
BOCC and answer questions.
Scoring sheets utilized by the LTAC to rank applications for capital projects are included in this
packet for your reference and information. Appllcatlons whlch do not recelve a minimum
score of at least 75 points, do not provide at least 50% matching funds, or do not follow the
submission instructions will not be considered for funding,
@
Below is a list of terrns and phrases which have a specific meaning within this application. lt
may be helpful for you to revlew these as you prepare responses so that a better understanding
of the reviewer's expectations may be obtained.
Capital Asset is any type of property that has a gseful life longer than one year and is
valued at over 55,000.00,
Construction or "Hatd" Costs are the direct contractor costs for labor, material,
equipment and services; contractor's overhead and profit, and other direct construction
costs, These costs do not include the compensation paid to architects, engineers, or
consultants, the cost of land, right-of-ways, or other similar costs.
Matching Funds is the amount of funding your organizations has secured and is
contributing to the project. This includes both direct and indirect support. Direct funds
can be in the form of cash funding from your organization or funding secured
elsewhere but dedicated to the project such as other grants, loans, donations, etc.
lndirect funding support includes in-kind support like labor, volunteer support, supplies,
and services which directly relate to the project or event, including those supplied by
your organization and others.
Municipality is an incorporated city, county, or town.
Real Property is fixed propefi, principally land and buildings.
Small Scale capital projects are defined as those which request funding support of less
than 550,000.
Soft Costs are cost items in addition to the direct construction cost. These
generally include architectural and engineering, permits and fees, flnancing fees,
construction interest and operating expenses, leasing and real estate commissions,
advertising and promotion, and supervision.
Tourist is a person traveling for business or pleasure on a trip
A. Away frorn their place of residence or business and staying overnight in paid
accommodations;
B. To a place fifty miles or more one way from their place of residence or
business for the day or staying overnight; or
C. From another country or state outside of their place of residence or their
business.
SU BM ITTAL INSTRUCTIONS
Please return ONE COPY of the entire original application and answers to narrative questions to:
Kittitas Cou nty Commissio ners
Attn: Lodging Tax Grant Application
205 West 5s, Suite 108, Ellensburg, WA 98926
Applications must be received no later than 5:fi) PM June 18, 2020 or postmarked no later than June
th.ug,
lncomplete and/or late applications will not be considered. Applications may not be changed or
amended by the applicant after the deadline for submission
Schedulej
r Application deadline 6/$/2020r Ora I presentations of proposals to LTAC 7 /23/Z0ZOr BOCC Deliberation and Decision g/Lg/ZO2O
' Applicant Award Notification and fund availability 8/21/ZOZO (Tentative)
gtgicc$&mselocs!
Successful applicants may be required, as a condition of the funding award, to enter into a contract, The
agreement may include, but not be limited to, the specific amount of the award and what it may be
used for, all reporting requirements assoclated with this funding, payment terms, and any and all other
appropriate terms of the funding. Kittitas county will be the contracting agent for all approved projects.
All funds awarded under this prograrn will be available in the form of reimbursable grants. The funds for
capital projects will be available for relmbursement as of the date of the contract and for 24 (twenty-
four| months (or two years) thereafter. Capital projects must be completed within the two-year period.
All funds awarded for supporting the operations of county-owned tourism-related facilities will be
available for reimbursement as of the date of the award and for up to 12 {twelve) months (1 year)
thereafter. Any unexpended funds will be returned to the Lodging Tax account and made available for
re-appropriation. All requests for reimbursernent shall be made to the Klttitas County Auditor,s office at
the following address:
Kittitas County Auditor
Attnl Lodging Tax Grant Funds Reimbursement
205 W 5th, Suite 105
Ellensburg, WA 98926
For specific information and requirements regarding the reimbursement process, please contact the
Auditor/s office at 509-962-7504,
Prolect Rqportlnl bquitgmentg for Tourlsm-Fglated Faci lities:
State law requires that all recipients of Lodging Tax revenues must submit a report to the municipality
describing the actual number of people traveling for business or pleasure on a trip:
A. Away from their place of residence or business and staying overnight in paid accommodations;
B. To a place fifty miles or more one way from their place of residence or business for the day or
staying overnight; or
C. From another country or state outside of their place of residence or their business.
A report form will be provided as part of the contract for receiving funds. We ask that you provlde thls
information within 50 days after your project is complete,
Appl&-enr-9elcasrier and!l!s!!illu:
Grants from lodging tax funds are provided fortwo types of applicants, Capital Projects and County
Operations. Nomorethanonecapital projectisallowedperapplication. Anorganizationmaysubmit
no more than two capital project applications per funding cycle. The categories are defined as follows
The Capltal Project category is for applications frorn municipalities or public facilities districts
requesting support for capital expenditures of tourism-related facilities owned or operated by
the municipality for public facilities district.
lf applying for funding under the capital project category, an applicant need only answer the
questions listed underthe Capital Budget Narratlve and provide the Capital Project Budget as
well as include necessary attachments.
The Operations category is for applications from municipalities requestint support for the
operations of tourism-related facilities owned or operated by the munlcipality.
lf applying for funding under the Operations category, an applicant need only answer the
questions listed under the Operational Funding Narrative.
9$erfdornnatieri
lnsurance: As part of its contract for performance, a municipallty may require contractors to maintain
liability insurance ln the amount of $1,000,000 or more and name the municipality as an additional
insured on its liability insurance policy.
Application Formr This packet will be available on Kittitas County's website as a word document and as
a pdf. lt can also be obtained directly as a hard copy or in digital format by contacting the Kittitas
County Board of Comrnissioners office at 509-962-7508. Kittitas County's website address is:
www.co, kittltas.wa.us.
APPTICATION FOR TODGING TAX FOR TOURISM-RELATED,
SMAIT.SCALE MUNICIPATIW.OWNED CAPITAT PROJECTS AND
OPERATIONS
Applicant lnformatioh - capltat protect or epera*lons (circte one or Bothf
Name of Municipality:City of Cle Elum
Mailing Address:119 West First Street
Cle Elu wA 98922
Contact Person and Title: Lucy Temple
Phone:
Email:
Project Title:
Project Location:
Funding Request:
509-674-2262 ext 102
' I ucy@cityofcleelum.com
Cle Elum Park Amenities & Trail Counters; Tourist Restroom Operations
Multiple Cle Elum Locations
Appllcatlon Requlrements
X 1. The project qualifies for lodging tax funds as a capital expenditure of a tourism-
related facility owned or operated by a municipality or is supporting the operations of
tourisrn-related facilities owned or operated by a municipality.
X 2. The rnunicipality has submitted no more than two applications for capital project
funding in the current year.
3. The municipality's lodglng tax advisory committee (or equivalent) has been informed
of the project and endorsed it (not required for Kittitas County). A letter from the
municipality is included.
4. Lodgingtaxcapitalprojectfundsarenotbeingsubstitutedforotherfundsthatare
already secured or applied for (if applicable).
5' Municipality has secured matching funds of at least 50% of the total project costs.
X 6. A completed project budget is included in the application (if applicable)
7. A detailed 8%x11, vicinity map that clearly shows the project is included (if
applicable).
t3r?00 cagilal frgieqlq i one{ations = 119,100
X
X
X
X
Tourism-Related, Small-Scale Municipality-Owned Capital Project Narrative
1. Project Description: Please describe the project in detail. lndicate the major work to be
completed. any milestones that need to be overcome in order for the project to move forward,
and include a comparison of existing and proposed conditions.
This Cle Elum Data Collection & Park Upgrades Project an existing park and provides lhe
City a mechanism to reliably count park and trail users for current dala. future projections.
and after-the-fact reporting pufposes. The nryo project components are described below.
COMPOI\IENT #1: Trail counterc
Descriptio n ; E-visting an d Proposed. Conditio ns
'fhe City plans to purchase five trail counters to collect data al our parks and trails within our
four-season recreational tourism conrmunity. The Cily does not currcntly olvn a mechanism
to count or track park and trail users. Thesc trail counters wili assist in planning for funding
allocation, maintenance operations, and rvillprovide data to assist with fufure event and
projcct lodging tax applications and after-the-fact JLARC reporting. The data collected ma1'
also be used for other grant applications, such as those focused on getting the community
outside and active, like Conrplete Streets"
The trail counter equipment is anticipated to be used to collect long-term year-rtrulrd use
(Coal Mines Trail and Dog Park) seasonally, or bascd on events at other locations city.wide,
Below is a list of the proposed uses and locations l-ollowed by more detailed descriptions for
trail counter use at the trvo long-term locations.
The trail counters are proposed to be losated in the following tourism-related locations:
r Long-term placernent (2 counters), description below
o Coal Mines Trail
o Dog Park
r Portable units lbr seasonallevent placement (3 counters)
o Hanson Ponds
o Disc Golf Course
o Progress Path
o Other parks and trails
o Comrnunity events (e.g., Irioneer Days, Boo Elunr, Christnras in Cle
Elum)
o Miscellaneous locations at peak or 691'-peak scason fbr use comparisons
(e,g., Menorial Day weekend in the downtolvn, or a park on a peak
weekend)
Conl lllincs Trail * lqrut-terrn counter
The regional CoalMines Trail extends tiom downtown Cle Elurn. west through Roslyn,
and ternrinating hr Ronald. This trail is used regularly by locals and visitors alike, both as
an experience in itselt, but atso to travel between tow'ns, and to connect intu other
recreational arcas such as the rvell-knowr Rat Pack mountain bike trail, or the Roslyn
IJrban Forest. The rrail allows srrowrrrobiles in tlre winter, but is otheruise non-
motorized. Ijnder snow, the trail is shared by cross eountry skiers, snowshoers.
sncrvmobilcs, dog u'alkers. and other users. During warnter months trail users include
walkers, joggers. cquestrians, and bicyclists.
The trail counter proposed fbl the Cle Elunr entrance to the Coal Mines I'rail can be
mounted at various heights. depending upon the demographic heing couuted (e.g.,
horse and ridcr vs pcdestrian), or could be comhined with a portable frait counter to
track multiple demographics and/or locations. For exanrple, all users rnight bc
counted by placing trail counters could be placed at multiple heights in one locatiol.
or the city could determine horv nlany users enter thrr trail via the Denny Ave
connsction (60+ homs community) versus the downtor.vn Cle Eiunr eutranoe. This
lrail corutter could assist the Ciry r.vith gathering important information to share with
the coalMincs Trailcomrnissior, thc coun[, an<J thc ciry o1'Roslyn as rvcll.
l)"og Pork -- lonu-term counte{
.fhe Dog Park trail counter would bc locatcd just inside the park's entrance-only
gat€ and be progranrmed to only count park users adjacenl to the entratrce to avoid
picking up people on the walking paths. This data collection will assist wirh reporting
crut visitcrr use, and alongside the planned suryey station to be located wifhin the
park's sign kiosk. the City will be able to detennine a count of overall park use and
where users eame liont. in addition to other information useful to current and. f-uture
park maintenance, evcnt planning, promotions, anrl rcporfing.
{ftif *t&!?*:Iri YR,l1i;' f t}{JH?{1fi
I t tl-*1
I{
Unhuo Drdgl
tftr :ilAF. 1,t1,r..,t i '',jr, )i,.r ,;,.,,{1. .:,ri,,
i,rl!;.if- !!ii,r , i,r,/,,fir. :i,1i3.. 1\ tr,!r, ri1: ,ir,,.i
rr:::.:,.ir:;ir!, "i. ..!t!,.!,r._ !:iil,. ),,a,.., tr;i-
ir' :r:i-.. f .: I'l.rr, :! :h.",,,i. r,1,'1 .,.. r"i".,itt. \.,,.
i: t./. -*tit at',i;\! \\tr,. tr,.,1 r.,it.,t.?-. .. ,,i ,t,.i
,.rrti1,i.,,.. ..1;t,r1-rrlr r. ;,j1r.;il,i, r;.,..,,.. t..,.
,':111 .,: , ,tr'l ,at\',.:1,, i:.1)jir:.". i;.,.it,: ..i.;,
.,i!r.i! ,!r.l ..,1 ?.:lrjjl,rit,t, it,, 111,..1., :ttt \.".. .,,,,,
.)t\ia.:t \t\tVrt,4,.Va'i,ati'.-r:i1..1.;.:)j,1t.it...,1.,,r\r.,,t,1,..,..,.
,*i:hr-'r'rr*.rr,:a'.',1,, !1,ri':t;,'.rr,!,r..,i.1,Ii.;.f,..!t;1.i,,,,
I'll"r r','.tii:\tt,rr,.:,tlii.i1t.'t.,rif llli,!.,;-.1$ .i.,,i,. i,....
jr,.)!,4 !t.,la,, i,ii'1;r;,.!:l t, t' r,a,.,i:.t, 1.. rr i,,'i,,,1,,1:! :r,,1 _,: J.
t"
ri
,.ri lrr :: . J.r,:, t!,.:..,1,'t,,,11,'t,\..i at1) t.a\ :i:i,) )..\'.
PRO.TECT COMPONENT #2: Park
Description; Existing and Proposed Con ditions
Thc second project cornponeni includes park amcnily upgrades at trvo city parks,
desqibed below. At present. these amenities do not exist. This park upgradi is
anticipated to increase the quality of visitor experience and increase overall
visitation by creating places u4:ere people want to be and will rvant to returrr,
Disc Golf Course * siurrs, lo{o. b{og,hule
Tlre cle Elurrr Disp Golf course is lccated south of I-90 within the city's
Flanson Ponds Park, This l8-hole course is iu a beautiful wooded sctting that
meanders over creeks and along the shore of the Yakima River, 'l'he grcater.
Hansou Ponds Park is undergoing upgrades including signs, a picnic area.
road grading, upgraded parking configuration, and installation ofa vault
toilet, all of which will be major park improvements available tbr the disc
golf'ers.
The Disc Golf Course is not cunently signed, and due to its wooded location,
users are unlikely to stumblc upon it on thcir own. To assist with this the
City has designed several signs for the park including an cntrance sign with
an overall park map. and signs fbr each of the I 8 holes. All signs highlight
the nrultiple configurations of the oourse that can be accomplished by
moving eaoh basket (or hole) to one of 2-4 locations. Since the signs have
been dcsigned, they now need to tre purchased and installed. Please see
attached draft signs.
\fuhile the course is advertised on tlre li.,itirnli {.iis. {-i,rii':\:ntr.i.riioir
1:;,"i, .;!Q, the information is in dirc nced of an update, Thc City would like
to hire a consultant to create a logo tbr thc course in a first step toward
brariding this community and tourism amenity.
The City would also like to design and print a Disc Golf Course
brochure, which will include the nsw logo and the overall park rnap
featured or the park's entranc€ sign. abbreviated gamc rulcs, and a score
card. The brochure can be distributed to all of the City's tourism brochure
holder localions, as well as local businesses who may want to carry disc
golf course supplies/equipment, such as the adjacent Whispcring Pines RV
Park. Please see attaehed exanrple brochure,
In the fulure, one of the portable trail counters described in section I above
could bc used within the course to track the number of users lor recreation.
event planning' resource allocation, and reporting purposes.
2. Kittitas County Tourism lnfrastructure Plan: Please explain how the project meets
the goals and priorities in the Kittitas County Tourlsm lnfrastructure Plan as adopted.
Also, describe the specific county tourism infrastructure needs the project addresses
and how the project directly lncreases tourism. Explain how the improvements will
promote tourism in Kittitas County and indicate specifically how the improvements will
directly increase economic activity resulting from tourists {see the definition of tourist
on page 3 of this application),
Goals & Priorities. The project will help develop the integreity of place for the
Disc Golf Coutse and l{ansan Ponds arca, rvhich will spill over into Cle Elum fur
first time visitors. The Disc Golf Course also adds to Cle Elurn's diverse set of
recreational rssources and opportunities. The Ci[ and other groups like the Cle
Elum Downtown Association will he atrle to use the Trail Counters to plan and
evaluate events and their attcndance, enhance visitor experiences, and gatlrer data
fbr required ,ILARC reporting, which rvill only serv'e to make future Lodging Tax
Crants more thorough and data supported. These recreationally- focused activities
that will be supported by thc cunent grant rcquest are within the environrnental
tourism section of the Counry-'s Tourisrn Infrastructure Plan - they suppo* open
spaces, natural area access and interpretation. This project is also supported by the
recreational tourism priority for regional athletic competition facilities - the
National Disc Golf Association is quite active and the upgrades atthe Disc Golf
Course will promote more events and competitions.
Tourism Infrastructure Needs. The project addresses the need for local
communities who use lodging tax fi;nds, by installing trail counters ("people
counters") to collect information on usership of tourism-related capital facilities
and attendance at events, The Disc Golf Course Projcct will increase tourism by
drawing serious disc golf enthusiasts and casually curious tourists off of I-90 to
compete or even just explore and stretch their legs. The 2020 Hanson Ponds Park
Project will be installing a restroom adjacent to the Disc Golf Course, as well as
improving parking and picnic faoilities. Signs at the Hanson Ponds Park will also
include maps of other parks and trails in the Cle Elum recreational system, which
could direct visitors from the Disc Golf Course into the rest of the City in search
ofother recreational experiences, food, goods, and services.
3. Use of Grant Funds: Please explain exactly how the request€d funds will be used.
lnclude an itemized list.
Grant funds will be used as follows:
Project Component #l (as described above)
The City will purchase 5 hail counters. Two of lhese will be located fbr long-term
data collection as described in answer #l above, and the other three will be
deployed in altemate locations, depending on when the units are received. For
example, the three portable units may be placed at various parks or trails or even
in the downtown. IF the units were received before an equestrian evcnt on the
Coal Mines Trail, a porlable unit may be placed several feet above the long-term
Coal Mines Trail counter to pick up how many horse and riders were using the
trail at that time.
Project Component #2 (as described above)
The City will order signs for the existing disc golf course, contract a new logo,
create a brochure, and promote the disc golf course on applicable recreation
websites, such as the National Disc Golf Course Association website.
Grant fund expenditures are also itemized in the attached budget.
Matchedfunds for the Dog Park trail counter includes the $69,675 park project
funding. The Dog Park project received a $53,000 City Lodging Tax grant in
February, 2020 to construct the park, of which $3,000 was e armarked for a trail
counter.
Matched funds for the Diso Golf Course signs, logo, and brochures include
$34,520 in private grant funds (fi27,200) and City rnatch ($8,220),
Mrrdr Gruntt
Together, the request constitutes 3% of the total matchedfunds. Please see
attached proof of matchedfunds.
funds
$3s.420 S27,2oo $&zzo& PromotlonPonds Park U
Park
Dlsc Golf
rail Counters 569,67s Ss3,ooo s16.57s
Tst lFlohctMddr.dRrdt sr05,0es $ro.too 914,895
4. Real Property; lf real property acguisition is a component of the project, please
explain. lnclude any information of property already secured or evidence of the ability
to secure the real property.
No real properfy acquisition is included in this funding request, nor is any project
component reliant upon securing any real property.
5, Capital Assets: lf capital asset acquisition is a component of the project, please
explain, lnclude any bids solicited and received from potential vendors willing to supply
the asset, All copital osset purchases require ot leost three bids.lf you have already
selected one of the bids, please provide justifications in writing.
No capital assets are anlicipated for this project.
5. Coordination: Please explain how this project has been coordinated with other
jurisdictions as well as affected stakeholders, Please include letters of support from
stakeholders.
The Ciry has not coordinated with the putrlic or other jurisdictions on the trail counters
as no irnpacts are anticipated to neighboring.iurisdictions or the communify.
'fhe Dog Park is included in the 20i8 Parks and Recreation element of the City of Cle
Elunr's 2019 Comprehensivs Plan, and has been planned tbr several years.
We have included support lefters frorn the Cle Elurn Downtown Association, the
President of the local Liot' s Club, and thc owner of Whispering Pines RV Park,
lvhich is adjacent to the Disc Golf Course.
7. Studies: Please attach any feasibility or other studies that demonstrate linkages
between the proposed project and the anticipated tourism impacts. Also please include
your operations/maintenance funding strategy and business plan for long-term project
sustainahility (how the facility or facilities will be operated and maintained for at least
three years following completion).
Marry studies exist in the literature that advcrtising and destination branding functions
to increase tourism. "I)estinations have realized the importance of developing brand
equity and have been aggressively applying the branding theory into their destination
development practices" (Almeyda-lb6frez & Cieorge, 2017).It is this impo(ance of
branding tbr tourism that resulted in the idea to develop a logo and promotional
brochure for the Disc Golf Course, in addition to ensuring comprehensive infomration
being posted to the National Disc Golf Association website.
Arnenities with no adveftisement rnay be completcly unknown to greatcr public and
thercby severely under-used, By upgrading the Disc Golf Course signage and
advertisement, we anticipate additional park users and visitors to Kittitas County.
The proposed park amenities will be included in our asset managemenl program, and
will be maintained over thcir f'unctional lives by the City's Public Works Department.
The Disc Golf brochures will be printed and distributed as dcscribed in #l above, but
we will also rctain the digital files for future updates. and will havc an adequate stock
of extra brochures printed initially ta rnaintain the supply for at least a year.
Trail counters will be inventoried along with other City cquipment and will be stored
and mainiained per nranufbcturer's recommeltdations,
8. Project Readiness: Please provide a detailed project schedule, including
milestones necessary for completion as mentioned in question 1 above. on the
schedule, indicate items completed and exactly where in the schedule the project is
at this time. Be sure to include expected completion date.
Project Readlness
All trail counters will need to be ordered once grant funding is available, which may
take time for shipping. All counters may be installed as soon as they are receiyed,
contingent upon City crew availability.
Portable trail counters and thb long-term trail counter on the Coal Mines Trail and
can be installed at any time and do not require any rnilestones to be overcome in
order to start using them immediately upon receiving the funding.
The Disc Golf Course signs will be installed as soon as they are received. logo and
brochure development wlll begin as soon as the fundlng is available, and brochures
will be distributed as soon as they are received.
The Dog Park is awaiting an engineering survey in order to prepare the Request for
Proposals (RFP) to hire a fencing contractor. Once this is complete, the project will go
to bid and all components may be installed.
Cle Elum Data Collection & Park Upgrades
Project Schedule*
The project will take tpproxlmately 30 doys Jo amplete.
t Schedule is based upon Lodging Tax Funding Dispursement.
2 Dog Pork is scheduled to be completed by August 37, 2O2O; trail counters will be
installed once the project is complete,
t Troll Counters wil be ordered qs soon os fundlng ts made ovaitahle, but shipping
time will need to be lncluded in project reodlness considerotion.
Proiea Component
# days to
comoleter Duration
Expected
Completion
Dater'3
Trail Counter
lnstallation
oog parkz (t)1
1
15 70lLS/2020
Coal Mines Trail (1)15 tolLsl2020
Portable (3)NA NA NA
Disc Golf
.Lggo ____
Brochure
10
10
30
30
7tlLl2020
LuLl2020
Signs 10 30 Lu1.12020
9. Applicant Certification: Please sign below in agreement with statement of
certification.
Certification ls hereby given that the information provided is accurate and the
applicable attachments are complete and lnc,uded as part of the application
package.
application thresholds are met at the time of application.
c -l?t,u,,
of Representative iitre /
t
til16l*eep
Date
ctty Of Ctc Elum
Erbtlng ild hopo|.d p!]*.
!*ren.raro .l,rlposgOFedt3* Cumntlhll8 ---. Propcod Tralls
f]l ernnart pedeeuan edds€ {:']j cb Ehm cW Ltmib
N
A
rls i:ill'ili l}r*es THE NOR THWFSI S RIV[R$INf
RV PARK
5-28-2020
To:
City of Cle Elum
119 West First Street
Cle Elum, WA 98922
To Whom lt May Concern,
We fully support the City of Cle Elum's plan to improve and develop the existing Disc Golf
Course on Hanson Ponds Road. We already see groups of people who visit the course daily,
many who patronize our store and other businesses in the City. The Ci$'s plgn for signage,
logo development and brochures will help to bring more attention and clientele to the course.
Since taking over Whispering Pines RV Park in 2017, we've seen a small but steady increase of
guests who stay at our park with the sole purpose of using the course as well as an increase of
existing guests, when they discover the course is just a mile down the road from us, purchasing
the disc golf supplies we began selling last year. Adding signage and creating the course map
and a brochure will only serve to increase its visibilig, attract more users, and bring more
tourism dollars to us and other businesses within the community.
All and all, it's a great use of our county's transient tax dollars, which we believe, will help entice
tourism to Cle Elum.
Sincerely,
{"^ic-tJ'b
Keith Watts
Owner
Whispering Pines RV Park
l00WliptriryPtuesltr * fleUun,lYA9802? * (500)6?+7U78
Enait idp.S-u[slr*ds$-us]dtr.!,$.{n$ f Wcbsite: x.w-r,y.lttssrltrsai{si&dsrsqu
6/7/2020
To:
City of Cle Elum
119 West First St
Cle Elum, WA 98922
To Whorn it may Concern:
I am excited the City of Cle Elum continues to improve the disc golf course at Hanson ponds. lt is a rough
gem ready to be shaped. Course signage is an irnportant feature that can take a course to the next level
of legitimacy.
This is a very good course, very challenging, demanding concentration and skill to score well, But it also
caters to casual play. Both types of players, and everyone in between, have fun playing disg here.
I have lots of advice on how to improve the course. lwill provide one suggestion, for now; placement of
signage is critical, lt can't be anywhere near the front of the teebox, where it rnight impede a person's
follow through on a drive. Originality is always appreciated (OK, two suggestions). There are great ready-
made signs available that you can put on a pole and be done with it, but something homegrown, maybe
some kind of surplus heavy item, that could be painted on and anchored to the ground, could provide a
clever and memorable marker,
Developing an identity is an effective way of bringing more people to Cle Elum for dlsc golf. Thousands
of players live just over the summit. A fun logo can help distinguish eastside disc golf, if lt has the course,
(or coursesl) to back it up.
I am not an eastsider. I am a Midwesterner and have only been in the area for littie more than a year,
The Cle Elum disc golf course has been a welcome familiarity for when I need to relax and unwind.
Sincerely,
Jamey Basye
Disc golf enthusiast
Glty of Cle Elum Disc Golf Gouse
N
A
6
3 3 3 3 3
t
l8
3
17
3
4
3
5
3
7
3
I
3
14
4
15
33
r8121t1
Pat
@
btsket lo€tions tor eaci hole. See the sign at each te pad to
eadr hol€6 basket lmtion, pal fight palh, and lengh.
B*ket
EFkot Optlus
VB
,c
-,D
flout of Eouncs
B ea*ing
kgend
il re pao
-
Fioht Paths
0 50 't 00 200I-Feet
I Prsdle Baket (p)
The map identifes a[ lhe posible
lo€to fl. q@nt bskol loqllon for
tL
frI*t
'}
v
It tt
TJ
n
tt ilJ {
!F?w {"'
w u
t
it"-t -,t"
Yculh FrshniJ Pond
*-#
"t
tst" *t,ts &I**
i
'tL!?
{rJ
\
Tn%T+
,*\v :.}-.' t'*
at]
{t
4.-d{.
,t
i!r
{5L"t iii *v
,4j Yrkrota Frver
Basket 1
Current Basket Placement
Basket
Placement Par Length
v 3 215 ft
v 3 289 ft
V 3 215 ft
025s0 100 Feet
Disc Golf Brochure Example
I
nfirnuf8t4,r
D
0-' CIc
L
tr
*
g
o D
uJ
c
o
(I
a
[,c
rto [ ...
ItOtatrAdO.llcrCa!^oa
*e
HnqirtBht
!s !ry& ff r0ffi (.rtssf {n} bdllffi !rr{fatrq*9t9grth tw b*ffi ! udbdFrsa llrfitn@wftrIffid ffi&!i\tranbdb? lfd
I iiii\lt{ r,
l\ l|\
0tl
a*n*iftnq*frFtu!arriSa4Filt
''rIll!
ohabpd w
trab,{t Fir.dft , tidFft ris6t& r 6turltp.rF tsqr fi f dLr3ftradM txqidrclrdM r{uta*FElil 1 drh.'gra,oir FE*i,Er&rlltshM.
[|o,
Idl.habaH&hilqBxFq€t 6tEFl&tpHEbCE @Us lgrot!rr,lrd -r !q r ds
Yn7Uffir
utcm$Rulrl8
tl4 e b $ ryl{,*hfrFh il hl
b&,sdgi l!&Bthft ds k#
fteffim!*atrhs
b:tuUlffihtrgnkfd
t-q l:F * b ottcld so6.Gd M
€ rtblaaaNtrett !t !r w?9i*l {tu*rtsftadtMr*k
ROSSLAND
$t:
?j I8 lrot'l
tw h tl3t
Fl0l?!innillt
dn5r$i;cd anil
Corilr{lr l.XorD5
Slqf,nlng vitl.rs
;ur drd{hall!nqrnt
l0r ril n0{:1'
F0t$-ilro
",
4
.rJ{
ll
'u'. iLAilt)
ft *- F:...",-.
..{& i.{|pr
ra *r
:tl
r1
.i
?
%i.ftF
'n
)
.{
,i
*.7
cl"E f,eu*r
3,;{ 1l{::rr,. 1&T i*fl{Irl
May 29,2020
Lucy Temple
119 W First St
Cle Elum, WA 98922
Dear Lucy,
The Cle Elum Downtown Association is pleased to support the City of Cle Elum's request
for Consolidated Lodging Tax funds,
We welcome the opportunity to have a method that will provide a rnore accurate count of
tourists and visitors to our parks and our City. As an association that is committed to
helping our downtown remain a vital destination location, and an organization that produces
largo events we are looking forward to having the abifity track and develop a trcnd in
attendance. This information will be valuable lo share with our vendors, the City of Cle
Elum and the Downtown Association when it comes to planning, funding and producing our
events.
$incerely,
Debbie
Executive Director
t..-it' i:.1t,i.' ilr- .rr':ll rr,,l \..,,:+ r;,,;j1,11
i'il i1r i :;i.t,,,,i, i''.1, ) lt',.,. r. !r, i:i,,,:., i.'i'.\
,t',,,1ir:','^ ii.?,!.jiJ r 1 ii !Ir.l:j I.ir:"{i j :. i': ,r i;
,.j..1 "i
j.']"' i:,i.} i, I
,Xi ;'
Centennial Mountain Lions Club
CIe Elum WA
Club President DeAnna Haverfield
May 7, 2020
To whom it may concern,
Hello there, my name is DeAnna and I am the club president for the Cle Elum Lions club. We
have been working with the city for quite some time now to develop a dog park in our
community. We are excited for the addition to accommodate local families, but mostly for our
travelers. During the surnmer months we are inundated with travelers off l-90, They stop in
town to stretch their legs, patron local business and rejuvenate for their long trip home through
heavy sumrner traffic. Many of these travelers have pets with no place to exercise them or even
let them out for fresh air. This will be a wonderful addition to Cle Elum to provide a sought after
destlnationforvisitors. Restareashaveplacestorelievetheirdogs,butnoplacetostretchtheir
legs and get some energy out.
There are many elements to the project that have begun, but many more to rnake it fully capable
to serve everyone properly. Drinking fountains would be a great additlon. But to truly know
how the park will be used we need to be able to track visitors. Camera systems would be the
best way to do that as well as monitor vandalisrn (this is a self-serve park). Signage is the key and
comes with a price tag as well, I believe there will be an online presence for individuals to search
for the location, but nothing explains where something is better than large signs visible to those
driving by.
if there is any way for addition funds, we would be eternally grateful. There are many people
that have been working tirelessly over the years to get this project moving forward and it is
happening! We are so excited as a community,
Thank you for your time,
DeAnna Haverfield
@ "t 0t" tt*,'
119 West First Street
Cle Elum, WA 98922
Phone: (5Og)674-2262
Fax: (509) 674-4097
www. cityofcleel um . com
June 18,2020
Kittitas County Commissioners
Attn: I"odging Tax Grant Application
205 West 5th, Suite 108
Ellensburg, WA 98926
RE: Support for City of Cle Elum Lodging Tax Application
Dear Commissioners:
The City of Cle Elum is grateful for the opporhrnity to apply to the Tourism-Related, Small-
Scale Municipality-Owned Capital Projects and Operations program for the 2020 Cle Elum Data
Collection and Park Upgrades Project.
This project will meet three main goals:
, Data Collection. Thc City, organizations, and events to collect necessary and required
data on park and trail usership, and event attcndance for JLARC reporting. This data will
also provide us with valuable information for our maintenance and operation program.
Park Upgrades. The City's Disc Golf Coune within the Hanson Ponds park area is
unsigned and under promoted, With minimal upgrades, this park witl bring tourists to the
area to enjoy a round or two of disc golf, and we anticipate will increase visitation to
local businesses lbr dining, goods, and services.
Tourism Related Restroom Maintenance. The City's public rcstrooms require far more
maintenance during recent peak seasons than what the City Crew can currently sustain.
However, these facilities are crucial to keeping a healthy, attractive, and vibrant
downtown and parks, and must continue to be maintained at a high level to meet demand.
The Cle Elum City Coirncil and I fully support this application and request your support to
complete these tourism upgrades and operations. Thank you for your time and consideration.
Sincerely,
ay McGowan
Enclosures
CC; Lucy Tomple, Plarurer
Rob Omans, Cle Elurn Administrator
Robin Ncwcomb, Cle Elum Trsasurer
g*r
m
JAY T'KGOWAH
MEffi
KEI RAruFF
ott a|JE
-rr{il GloltDo
BETHWIIIIAMS
MICI(SY Hd.l
STEVEII I{ARPEF
UAT'IIEIA' LUT{OH
RU TONWEAI/ER
ctw cout{cil. AGENDA
May 11,2020
6:00
dtffiffi
ROBERTOMAI{S
arllo.tt
rolHtswANsoN
ailtmurl
RoglN I{EWCOMB
tt[lEfil!
MIIG El{GEI.}IARII
t4EOt[
XIRI( BI.AND
tott
ED MITIS
,tllE
LUCYTEMPI.E
orrmlG
ArExAr{oM xrl{YoN ll9 t{, Flnsrsmn
cltEun,wA 98921
1. Qa!, !t 9dff:Pled&a,oJ.{lle"E!at!cc & 8-o-tlgpl!
l. 4eruela!,gf$eelloq.Aqgn{e
3. Alrglta{stlp-a$,-Assglnlnsn*, &rlvr.dr &'8-srscnjtlptr
4' SglrfflSscrds
Items listed have been distributed to Councll Members ln advance for study and wlll be enacted by
one motion. lf a separate dlscussion ls desired on an ltem, that itefi may be removed from the
ConsentAgenda and placed on a regularAgenda at the request ofa Council Menrber or at the request
of a member of the public with concurrence of a Councll Membcr
a. fi,pprovc the mlnutts ol lhe04-27-2020 Regular Clty Courcll M:etlrg
h, Voucher* - as epgrorled by the FlnancelAudlffng Commlttee
5" 9{fspr,B"ces*s
Clty Admlnlxrator, Clty Planner, Public Works Dfrecto., Pollce Chief, Flle Chlef, Veolla
6, ls&lls. 4p"n!lre[*es,:-1*il!Ln$Lll$S
7. lcdrc$rflsgl{rlr-n-9-ubllt-t{csrbsr
8. Usfni;Miwlms;
9. treur8trd|rq5l
e. County Lodtlng Tax Grant Appllcatlon - lucy Temple
10. Sp-nmlt't*-&cll-e|g
a. Clty Park Structure lodging Tax Grant.- Steven llarper
t,l,. tCjsgr.mrod,lr M-etlsn
Next Regular Cauncll Mcctlng, f$p#g*_Mgt_26, 2&Q: 6,&, ug.t
Page 1 of1
CITY OF CLE ELUM
Planning Department
County Lodging Tax Grant Appllcation:
Taurism-Related small-scale Municipality-owned capital Projects & operations
STAFF'REPORT
AGENDA DATE:
ACTION REQUESTED:
May 11,2020
Review and discuss proposed grant application components and
propose any edits to the list of components for the County Lodging
Tax grant.
BACKGROTJND
PROPOSAL:
RECOMMENDATION:
LEAD STAtr'F:
The Kittitas Counfy Tourism.Related, Small-Scale Municipality-
Owned Capital Project & Operations grant in due on June l8th. The
Counry has $100,000 to distribute and typically split it between all
applicants. The proposal must include a 50%o match.
The proposal includes componerts which already have at least 50%
match in rclated projects, as the components are associated with
existing projects city-wide.
Component #1: Trail Couuters - data collectionr 2 Long{erm locations: Coal Mines Trail & Dog Parkr 3 Portable kail counters for use to coilect data at other parks,
or trails, seasonal or holiday event attendance, sidewalk use
and movement within the downtownr Future planning for rnaintenance & operations
r Post-project or post-event JLARC reporting
Component #2: Park Amenities - improved, tourism & return rdter Disc Golf Course signs, logo, and tourism brochure
Total Grant Requestr $3,200
Approve the project list to improve the City's recreation and tourism
data collection, and park amenities
Lucy Temple, City Planner
City of Cle EIum
Regular City May 11,2020
Cgll to Order - Roll Crll of lVlemberchin
The Regular meeting of the City Council was held "virtually", in compliance with the
Covid-19 Social Distancing Mandate issued by Governor Jay Inslee. The meeting was called to
order by Mayor McGowan at 6: l8 p.rn. The Roll was called. Members present were Matthew
Lundh, John Glondo, Ruston Weaver, Steven I-Iarper, Mickey Holz, Beth Williams and Ken
Ratliff. Other members present were City Adminisfrator Robert Omans, City Planner Lucy
'f emple, Public Works Director Mike Engelhart, Police Chief Kirk Bland, Fire Chief Ed Miils
and City Clerk Kathi Swanson
ADpf{rv&l gf thg-llleetinq AqelLda
A motion wqs made by Matthew Landh and seconded by Sleven Hmper to approue the
agenda as presented. The motion catied unanimously,
Annou nce-nrcnts - Ap nointnrcntq. Arva rd r rnd Reqesnl(lon
Mayor McGowan appointed Steven Harper, Beth Williarns and Ken RatlitTto the
Legislative Procedures and Council Conduct Committee. The conulittee wiil be chaired by Gary
Berndt; City staff rnember Kathi Swanson will be on the committee, as well. Virtual meetings
will be held and the committee is expected to repofi back to council in two months.
Conqenl Ascndfi
A motion wos made by Steven Harper snd seconded hy John Glondo to approve the
consent agenda as presented. The consent agenda includel lhe minutes to the 04127/2020
Regular City Council nteeting; 04130/2020 Payroll EFTs arul Vouchers #42264 - 42269 ln the
amount of $133,274.18; 05/11/202A Clsims EFTs for Vouchers in the amount of 99,466.E3 qnd
Claims Checks #42270 - 42311for Vouchers in the anounl of 8111,649.23. The motion
csrried unanimously,
Officer l{enorts
C!t!' Adni$i$trator. &Sil{[* gfficitl snd NeiworkAdministrator * Bobert Omsnsr Reported l2 building permits, valued at $21,000 were issued in April, and 5 building
inspections were performed. Ten other foundations have been poured.
r Reported the Technology Committee, has been meeting weekly and has identified a
company to do an assessment of our current infrastrucfure and put together a bid package for the
City to go out to bid lbr server upgrades,
r Reported McKinsfry gives the City a quarterly summary of the energy the City will save,
rvhich is around S I 6,000 per year for utilities.
Clty "fressurgr - Robln Nepqo$b:. Not present - provided lst Quarter 2020 Budget Posilion reports in Council's packets for
their review,
Citv PJsnner - lgc.l 'fcqrjllg
r Reported she has been'working on several park projects,
. Reported the Planning Commission sponsored a survey regarding the Short-Ierm Rental
Ordinance and received more than 150 responses, The Plaruring Commission has until October to
continue to review the responses and make a decision regarding the moratorium. There will be a
Public Hearing at the City Council on06/08/202A.
r Reported she interviewed 2 firms to conduct the Shoreline Master Plan Review and
Critical Areas Ordinance update, which is due in June 2021. A, frrm with the abilify to conduct
public tneetings on line was selected. The proposed conmact will be brought to the next Council
meeting on05/26/2020. Council member Harper commented Zoom has had some publicity about
their lack of security and suggested we look into the progress that has been made to fix the
problem before using Zoom ds an on-line meetingforum,
Publig lVorhs Directsr - Mlkc Ensclhart;r Reported Public Works has been monitoring public safety issues; to that end, Public
Works has replaced sidewalks where there have been tripping hazards. Engelhart praised his
team for their good work,r Reported the Ccmctery irrigation sysrem was furned on 05/l I/2020.I Reported Public Works has installed guardrails on Stafford Street Hiil, Other areas of
town will also have guardrails installed as money for materials becomes available.o Reported Strider Construcdon is moving ahead with the First Street Stormwater Project;
curbs and gutters will be poured next week, as well as sidewalk repairs, prepping and setting up
detours so the crossings cat be re-poured. The contractor crews are filling the crossing holes
with gravel twice daily.
Counci! member Beth Williams asked if the city has completed putting asphalt in the ulleys,
Engelhart responded the City ran out of asphalt, The contractor brought in more asphalt, which
is being slored at a counly pit sile. More material may be placed nert spring. Council member
Harper commented the guardrail on Statlord looks great and can potentially save lives.
Vcolia Renorf_- Mike Enrclhart for_Wllliam l.aRue:r Reported to Council William LaRue was unable to attend due to the death of a f'amily
member,
r Graphs of the Water Plant Flows, Run Time, Precipitalion, Wastewater Flow and Water
plant vcrsus Wastewater Plant Flows for April 2020 were provided in the Counsil packets.r Reported the Fast settling basin at the Water Treatment Plan has been taken oflline for
drying and clcaning; it should be dry enough to remove the solids in late August.r Rsported lnfaSource will be onsite in May to clean the yard. fill the divots and trench
wilh topsoil and re-seed where the gas line was run across the yard.I Reported a failure ofone ofthe original Variable Frequency Drives on a Suncadia
irrigation pump at the begilning of May. The VFC is 15 years old, is obsolete and no longer
supported by the factory, One quote for the equipment has come back at $25,000. Mr. LaRue is
waiting for quotes from elecfrical conhactors for the installation costs. He is also researching the
costs of spare parts to rebuild the failed drive. Details will be brought back to council when
available.
r Reported Veolia staff completed the bi-annual sludge inventory of the lagoon at the
Wastewater Treatment Plant; sludge levels have not increased and are averaging 3 feet in depth
with approximately 4 feet of storage area remaining within the lagoon.r Reporled Veolia staff installed the aerators in the lagoon for mixing and to increase the
dissolving oxygen levels during wanner surnmer months.. Reported Veolia staff completed the annual cleaning of the inlct channel, bar screens and
grit chambers. There was a larger than normal level of gravel removed, mostly likely due to the
extreme inlluent flow experienced during the flooding conditions in February.
Police Chief; Kirk Bland;r Reported there has treen an increase in calls over the past weekend due to the increase in
people in town; the City will probably see more people in town from now on through the surnmer,I Reported normal police department projects have been pul on hold due to the Covid- 19
virus.
. Reported the cut sfeet crossings due to the Stormwater project made a great speed
deterrent and is sorry to see them being filled in.
2
I Reported the Law Enforcement Torch run for the Special Olympics will not take place
this year; however, the department is hoping to have a viffual torch run wearing T-shirts made for
this special event. The video will be sent to the Special Olympics.t Mayor MeGowan, on behalf of the Chief Bland, reportetl lhere is no back-up geileralor al
the Police Departmeflt; sta/f is looking into purchasing a propane powered generator, which
could be converted to natural gas when it become,s available. The purchose price will be brought
before eouncil at afuture weeling.
Firq $lUsjf .-Sd Fliqli
r 'I'hanked the citizens, council and city for supporting and passing the lery, which will
help to continue funding at the Fire Department.r Reported there were 23 calls in April, including 2 lires I vehicle and I contained legal
burn.
r Reported it has been faidy quief at Fire Department-
Publie Appea{ancgs: 15 Mi+ute Limit
Mayor McGowan read a citizen comment into the record. Eva Tyler wrot€ regarding h€r
concerns about the unfinished shelter by the Coal Mines Trail Parking area, and thc money that
was left by the Estate of Floward Carlin fot irnprovements at the Trailhead. Ms. Tyler
commented she would like to see the Cily complete the pro-ject as soon as possible, within the
limits of the COVID-19 rules, Mayor McGowan reported Mr, Carlin left $10,000 to the Coal
Mine Trail, which the City of Cte Elum decided to use for amenities to the slructure, including a
fountain ($4,490), the water meter service for the fountain ($143), and a large stone caim.
Additional cosls include engineenng costs lbr tire pole ($Z,lSll for the cairn, the cost ol the pole
placement fbr the caini ($324) and cement ($200) for a total of $8,860. Rocks will be placed on
the caim when the structure is completed. The Coal Mine Trail also received a Lodging Ta-r
Grant in the amount of $ 17,000, which will be used for materials. Mayor lv{cGowan noted the
completion of the struclure is a volunteer projeci. Covid-I9 rules will prevent work on the
project until Phase 2 conres to the County, at which time, the volunteers are ready to start
wr:rking. Mayor McGowan will send this infonnation to Ms, Iyler.
Bu slnesr [.gn uirln s a Puhlig.gglrllle
None
Unfinished B*usinejq
None
New Business
a. County Lodging Tax Grant Applicatlon: Lucy Temple reported the City has an
opportunity to apply for a Kittitas County Tourism-Related Small-Scale Municipality-Owned
Capital Project & Operations Grant; the application is due on 0611812020, with about $100,000 to
distribute among applicants. The application must be tied to an existing funded project.
Component #1 is for frail counters for data collection; 1 long*term at the Coal Mines Trail and I
long-term at the Dog Par[ 3 portable trail counters for use at other parks or trails, seasonal or
holiday event attendance, sidewalk use and movement.within the downtown. These will be used
to assess trail or park use for future planning of maintenance & operations. Component #2 is for
park amenities, including the Disc Golf Course signs, logc and tourism brochures to improve park
visitation and provide additional ways for the community to get out and get healthy; and to plan
future events and tournaments. Tlre total grant request is for $3,200; terms of the grant require a
50% match, which is already secured. The trail counters are matchcd by thc Dog Park City
Lodging Tax and the Disc Golf Course signs are matched by the Hanson Ponds Park upgrades
3
funded by Suncadia and the Shoemaker Foundafion. A morton was mude by Steven Euper and
seeonded hy Beth Willians to applove lhe Applicetion for Lodging Tax Grant funds. Questionon lhe motion: Matthew Lundh asked if it would make sense for the City to ask.for. a larger
portion to hire personnel lo help cofiplete lhe Coal Mhe Trailhead struclure projecl. Steven
Harper explained it does not ft wilhin the matching requirenents and the time constraints to try
to put thal type of applicalion together'. Lucy Temple resporcded the matching portion the city
already has will be more than enough to cover these projects. Mayor McGowan reported there
are plenty of volunteers waiting to help once the Phase 2 C)WD- I 9 Rules go into effect.
Hearing no further questions, the Mayor called for lhe vote. The motion carrted ananlmously.
e ommitlgg,Rgports:a. Conduit for Sound System Lodging Tax Grant Application - City of Cle EIum:
Council member Steven Harper reported the Lodging Tax Committee has reviewed the
application from the City of Cle Elum for $6,000.00 to irstall the sound system conduit along
First Street between Peoh and Oakes Avenue. The Lodging Tax Committee recommends council
approval' A motlon wa:s made hy Manhew Lundh and seconded by Steven Harper to apprcve
the Fbst Street Conduit application in the amount of $6,000, The motion canicd
ananimously.
b. City Park Structure Lodging Tax Granf in the amount of $23,500r Coulcil member
Steven Harper reported the Lodging Tax Committee reviewed the application for the new
struchue at the cle }ilum city Park, which ths Kiwanis club is building. The Lodging Tax
Committee recommends council approval. A motiort wss mude by Ken Ratlif! and secoaded by
John Glondo to qpprove the Clty Park S*uctuve Lodging Tm Grant Application in the amount
of $23,500. The motion carried unanimousllt.
c, Parks Committee Report - Council member Matthew Lundhr Reported the Dog Park survey will be completed this week or next, which will
allow the committee to move forward with the RFP for the fencing.r Reported the existing structure at the Second Street City Park will be demolished
on Thursday 05/13/2020. The new strucfure will be delivsred sometime in June. The
Kiwanis Club has been able to negotiate some payment for the concrete work rvith "in
kind" funding.
r Reported the Hanson Ponds siting for the bathroom is complete. Lucy Temple
has marked the location and will send out the required SEPA. Mike Engeihart, Public
Works Director, is working on getting the restrooms donated
A motion was made bJ,John w, 7:07 p.m, The nerct regubr
scheduled meeting is Tuesday, May 26, 2020 at 6:00 p.m. anil wilt be hetd vlrtually, with access
by lelephone and/or computerfor council members and by telephone onlyfor citizens.
Mayor Atiest
1
Tourism-Related, Sma ll-Scale Municipality-Owned Ca pital Project Budget
All applicants for capital project funding must supply a detailed and complete project budget
utilizing the following basic format:
Funding Sources
Lodging Tax Funds Request
*Other Grant Funds
List By Source (indicate if secured or applied)
*Other local Government Funds
List By Source
*Private Funds
List By Source (may include in-kind)
Total Available Funding
Project Expenses
Real Property or "Right-ofway'' Acquisition Cost
Capital Asset Cost
Construction Cost or "Hard" Cost
lnclude an itemized list of general costs
For example: asset type and cost, site prep, building foundation and structure,
mechanical work, finish work, site restoration, electrical work, technology, etc.
Soft Cost
lnclude an itemized list of soft costs
For example: design fees, construction management fees, survey costs,
engineering fees, permitting costs, special inspections, cultural resource surveys,
etc.
Total Project Costs
*Verifying documentation must be provided and attached to this budget. This documentation
may include award letters, letters of commitment, or loan approval documentation. You must
include this in order to meet the matching funds requirement. lf the funding source includes
applicant funds, proof of available funding in the forrn of a letter of commitment from an
authorized body or representative of the applicant is adequate.
Project Budget
FundlntSources Sunplemental lnlb
Tax Funds Request S3,2oo Current request
*'Other Grant Funds
List 8y Source (indicate if secured or opplied)
(See motched funds table)
The parks included in this project have secured
funding. See attached park budgets.
*Other Local Government Funds Sz+.ags (See motched funds table)
List 8y Soure Local government f unds are the City's match for
grants received.
*Private Funds So
List By Source (may include in-kind)No private funds were donated.
Avqllable Fundlnl $ros.bgs
Froiest Expenses Supplermntal |nfo
Real Property or "Rlght-ot-Wat'' Acquishio n Cost $o
Capital Ass€t Cost So
Construction Cost or "Hard" Cost $z,tso
lnclude sn itemized list of generol costs
Far exomple: asset type and cost, site prep, building loundation
ond structure, mechanical wark, finish work, site restorctian,
electrical work, technolagy, etc.
Hard Costs include purchasing irail counters,
signs, posts, and liardware {bolts,/nuts, etc.),
soft cost 5sso
lnclude on itenlzed list oJ soft costs
For example: design t'ees, construction monogement fees,
suNey casts, engineering fees, permitting costs, speciai
inspec'tions, cultural resource surveys, etc.
Soft costs include designfees for the logo (9250)
and design and printing costs for the brochures
(5ooo1.
Totrl Prolcct Costs S3,2m
Plesse see grant verificatiott documentotion on folbwing poges
Prolcct Matched Funding Sources
Mrtch Pmhct Prolact compon€nt Mehhed Fundr Gnntr Cltvtunds
Hanson Ponds Pa* Uperades Disc Golf Signs & Promotion s3s,420 s27.200 $8.220
Dog Park Project Trail Counters 569,67s ss3,000 S16,875
Total Prclcct Matched Funds sltts 0e5 s80,200 $2r,s95
2O2O BUDGET POSITION
City Of Cle Elunr
MCAG #:0463
Time: l3:48:43 Date:
Page:
05ta612a20
,l
001 Cument Expense/General Fund 0 1 /O VZA20'l o: 12/ 3 | i2020
Amt Budgeted Revenues RemainingRevenlres
308 Beginning Balances
308 l0 07 001
308 10 14001
308 80 00 001
308 80 02 001
308 80 05 00t
308 80 i5 001
308 80 8l 00r
308 80 83 001
308 80 86 001
Beginning Balance Fire Dept Class A
P umper/Reserve/Capital
Beginning Balance Ccmetery Endowment
Reserve
Beginning Balance General Fund
Beginning Balance Police Resen e
Beginning Balance Fire Dept Oversight
Levy Reserve
Beginning Balance Park Reserve
Beginning Balance Genoral Fund
Contingency
Beginning Balance Ceneral Fund
Employee Accrual Liability
Beginning Balance General
FundTechnology
9r ,318.00
r6,440.00
125,000.00
4't,492.00
281,t36.82
50-310.00
123,45 r .00
121,374.00
10,330.00
000
0.00
255,619.86
s9,072.00
(e7 ,2s9.00)
18,008.00
t 23,451 .00
166,734.00
10,130,00
91,3 I 8.00
16,440,00
(r30,6r9.86)
(r 1,580,00)
384,395.82
12.302.00
0.00
(45,360.00)
0.00
0.0%
0.0o/o
2Q4.So/s
124/%
33j%
75,56/o
100.0%
13'.t.4%
100.00,6
308 Beginning Balances
3 1 0 Taxes
872,851.82 5.55,955.86 316,895,96 63,',t%
311 1000001
3i3 11 00001
3r-1 71 00000
316 41 00 000
316 43 00 001
3 16 46 00 000
316 47 00 000
316 48 00 001
l16 49 00 001
3t6 81 00 0r]l
318 il 00 001
3 I 0 Taxes
Renl & Personal Properry
Local Retail Sales & Use tax
Local Criminal Justice
Electricity Taxes
Naturai Gas
Cable TV Ta.tes
Telephone T'axes
City Utiliry Water Tax
City Utility Sewer Tax
Gambling Iax-Punch Lloards
Admissions Tax
590,000.00
872,000.00
47,000.00
217.000.00
0.0t)
3,200.00
62,000.00
106,000,00
'74,493.00
13,000.00
0.00
43,141.51
288,793.74
15,076.?5
123,306.30
q ?st at
6,939,Q3
18,759.17
2 r ,430.00
1 7,661 .00
7, r 08.53
0.00
546,858.49
583,206.26
3r,923.25
i 13,693.70
(9,2s2.91)
(3,739.03)
43,240.88
84,5?0.00
56,832,00
5,89t,47
0.00
i.3%
33.|o/u
32.r%
s2.0%
A.0o/o
216.8%
30,30/n
LV,L /O
23,7%
s4.7%
0.0%
2,004,693,00 551,468.91 1,453,?24.09 2'1.5%
320 Licenses & Permits
321 99 00 00r
322 l0 00 000
322 90 00 000
322 90 00 004
Busi ne.qs License-Professional
Building Perrnits Cily Share
Cun Permits City Share
Firervorks Pcrmit
28,000.00
8.5,000.00
1,900.00
250.00
1 1,099,20
51,768.59
r,327.00
250.00
16,900,80
33,231.41
5 73.00
0.00
6AA%
39,1%
1A.2%
0.0%
320 Licenses & Permits
33 0 Intergovernmental Revenues
115,150.00 50,70s.21 64,444.79 44.0%
333 16 3l 001
334 00 70 001
334 03 10 001
334 04 90 001
335 00 91 000
316 06 21 000
336 06 26 000
336 06 42 000
336 06 51 000
336 06 94 000
I 1,200.00
1,266,00
,5,300.0n
I,000.00
2,269.84
10,500.00
250.00
10,500.00
0.00
r,260.00
0.00
500.00
t,042.01
2,144.74
I 25.63
5.493.5 I
(83r.00)
5,I 07.00
t 1,200.00
6.00
5,300,00
500,00
1,227,83
7,795.30
124.1"1
5,006.49
Deparfment O{'Justice P<.rlice Vest Grant
Energy Project -- DES Grant/Police And
Library Buitdings
Shoreline Master Plan DOE Grant
DOH EM Participation Granl
Pud Privilege Tax
CJ-Violent Crirnes/Pop
CJ-Special Programs
Marijuana Excise 'lax Disribution
Dui-Cities
Liquor Excise
0.00
5,107.00
831,00
0.00
Q.0%
0.0%
4.0%
99.5%
4.00/o
50.0%
459%
25.8%
50.3%
52.3%
rtil
],tYM6(,urAil
CITY COUNCIT AGENDA
March 9,2020
5:(FurY*ttotDtl
XEil NAruFf
o''6rt
FHNCtoilDO
iETHwlrllArts
MrcXffXOUZ
sITYEil HANP€R
mAmlEwtul{I}r
RutTollWEAWR
ollaagEir.tn
NIBEfrTOMANSdtY6li
KAriltsn/Attsolrl
gtYilnfilrr
ROUit IT|EWCOMA
i.3rffs
MII(E EN6EIT{ART
tccot
XIRI( NTANO
troat
ED MITIS
tum
LI'CYIEMPI.E
cll.n!E
AltXAflDf,A lcltlfidrl
ltgwFlR3r$ilEr
cuE[rM,wA 98922
l, q{$lq.grdrdlsisadAllrsl.ff!,B noll
2. *prruntd!-ffilncAadt
3. Auronglmtn8, lpBehtsri.ttg,.Agedr_&Eeeosdto-rt
4. Ar$d.M
Items lltted have been dlstributed to Council Membes in advance fur study and wlll be enacted by
one motion. lf a separate dlscusslon ls deslred on an ltem, that ttem may be removed from thc
ConsentAgenda and placed on a regularAgenda atthe rcquestof a CouncllMemberoratthe request
of a memberof the publlc wlth concurrence of a Councll Member:
a. Approve the mlnutes af lhe 0ll2al202D Regular Ctty Gouncil tritecting
b. Voucbers-as appruved bythe Eudget/Audltlng Commlttee
5, A.fiIs-nse s
CiiyAdministrator, City Planner, Public Works Director, Police Chief, Fire Chief, Veolla
6. g$so_Qlcr!ruffiss.tr_o_!"Ass0drlltm!:gmt9d lql_ldr,cles
7. nu$hApecsnss?,:.Ud{!n|ltr.tln!!
$. lcdlr*Sec${l!&F!fisflrrdrct
None
Urfinlrhf{ _lusinesr
None
10. U*t't.lrtrhfft
a. ln?erlocal Agreenrrnt with Kittites County lor Noxious Weed Control * Mik* Engelhart
b. Ordinanrc 1584 - Eudg* Amendment - lodging Tax - Robert Ornans
r, Rerolstion 2028{0fi - Surplus {ity Hail lnventory ltemr - Mlke Enge lhar*
d. Resaluticn 3030"*{l!l - lnvontory Psbllc Vliorks Equipment - MIke Engelhart
11, cotrt tloe lnrsrtr
Itlone
l;l. ldlotl:nflcnt-hr'Utorfon
.Ncx3 Regukr @unctl Mcctlng: Mondoy Mordt 23, 2&O oJ 6:@ p,m.
I
Page 1 ofl
City of Cle Elum
Regular City Council Meeting
Februqry 24, 2020
eil"ls:Oder RaU CSU of Mplqts ri
The meeti:rg was called to ordcr by Mayor ho-Tcm Ksn Ratliff at 6:00 p.:m. The Pledge
of Allcgianeo was recited. The Roll was call€d. Members present werc Matthew Lundh, John
Gloudo, Ruston Wcave'r, Stsvcn Harper and Mickcy Holz. Mayor McGowan and Beth Willians
werc rbsgnt. Staff prescnt was City Adminishator Robcrt ODan8, City Planner, Lucy Tcmplc,
City Attomey Alexandra Kcnyon and City Clcrk Kathi Swanson. A notian nos madc by Stwen
Haryer snd vconded hy John Glottdo Muse Mqlor.Iay McGowan znd Dcth Wilfiams. Ihe
aodod wss carricd unanimoudy. IIu rccord shorw Jhul Mh Willtonts anlved at 6:40 pn-
fu : s-qvpl qf !& l&e{srA*eld!
Meyor Pru-Tem Ratlillnsked lo nmcnd tIle rgenfu to move ltan 64 Kiwanic Cig Park
hohcT to fu. A modon was made by Stewn Harpu and secanCed hy Mlckey Hokw spptow
the agenda as antended Thc moilon csnled unenlnously,
.aad-Bessx$lstr
Mayor Pro Tem Ken RafltSled a moment of sltence In honor otffiryot McGowan'snd
htsfamlly, whose molhq seceailypassed a*ay.
Co-uoeutLqpnd*
A motion wus made by ,Iohn Qlondo snd scundcd by Mickey Eok a tpprow thc
consent agenda es praented; whlch hcluded lhe min4tes of tlu 0MU20 Rqulu Coancit
Ir1aefrilSg; 02n4n0 EFTy Md Vouchen #42031- 42060 i4 tha unoant of 5295,78&96; aad
02/1120 Pcyroll Youchert #42023 - 42030 in the unount of 880,91&91. the mstion cnnlcd
unulmousllt
EEII sind Vouchers #41979 - 12022 h thc qmoant aft52,369.11 twrg qryroved a the
02./10/20 lrlcetlng bvt omitkd fron tlg mJnutes; A1/iI/10 Paymll Youchen #41973 - 4197E tn
.hc smounl of 8133,252.18 twre rypwwd d the 0ul0n0 Cily Council fif,eedrg, hat omttud
fromthc mlnuta,
ffFqerRellarlc
City Adninistrator, Building Offioial and Networ* Administralor: - Robert Omans:. Reported he speals with Mayor McGowan wcy day while the Mayor is away.r Reported the City Halt Council Chambers is being painted by the Public Works
DepartrnontI Reported the City staff, including the Poli€€ Dcpartnent, ad HLA has bem working ou
a safety plan, which ie now ready to go out for grants.r Reporte-d 5 building permits were iesued for a total of $3,341.79; and l8 inspections werc
pcrfotued for January 2020.. Rcporlcd the Building Dcparhcnt rcceivcd the new Intematiooal Buildiug Code books,
and will be goiag to haining. Feas will also be updatod.. Reported a sccurity analysis collector has becn instalied at City Hall.
Gitr Pleg&r : tuc: Tcpplei. Reportcd the City's web page coirtains inforaatioa rcgarding the Phase tr downtowu
project, fiis information will be updated every week with informstion for the following 3
weels. Tb Planner will bs the in-house contact for this proJec't and will be working with Mike
Engelhart, Public works Dirpctor, D.o.T. and the cle Elum Dowutown Association for
information to be provided on their websites.
Psl-cs-glief :jfrlrlhrd: relrec$xled_bl Q0[ser Bs!.,rue*. Opcn for qucetionsl nofhlng to report - No qucstiore fpm Council
-9f l-reae,q-slnesSl!$ss:lsesdt-Ilpxcl
None
P"SUg.Aplrsrrolse[
StXlSlSl^:-Igf! ll-o-igSf : Lnry Scholl reportcd tbe Kiwanir, who built the original struchrs
ia ths nid I 980'r, is committed to replacing the shelt€r. Calls for bids for assembly of lhe
structu$ kit will be publishd unlpss the work can be donaied. The Kiwanis Club has comnitted
$64,5C0, not including sales tax. Some graut applications are bciug prepared. The planner hrs
raached out to sewral conEactors for bids and is awaiting r€spo,rses to tlose requests. Tho
Kiwanis Club is asking the City contribute $l 1,380 for electricel, s'tnrcture dsmo, concrrte demo,
Crading and perrritting. Council member Weaver noted he can help locate someonefrom which to
pureharc tables and benches. A motion was mode by Sleven Earyter and seconded by Mickg,
Eolz to rpptow the strucarc as prcsente{ with the incluslon oJthe availabWty of the otready
budgaed funds to bc dlrected towcrd lhls conilrudon la the aatount of 811,380, The uodon
ccrrled unaniaowly. Dave Bidgeman reporled Paul Deartnin ofered to provide any eguipmcnt
needed lo lakc lhis project to conryletion.
S"trhlftug4lls&laj.Ir1Csnsi$es$!0cltSsclp.-gglfQ[ftrc(-{ppr ranra Osiadacz,
Chairnaan of the Lodgiag Tax Conmittce, reported Kittitas Countybas rplcascd an REP for
projecb hr thc Small Scale Capital Projects Grant. ID order to qualify, the items must be owned
by the City of Cle Blum. Thc grant rcquires 50% mstching firnds and must be in tine withthe
Kittitas County Infrastnroture Tourism Plan. Applioations can bc made for up to $100,000. Ms.
Osiadacz suggosted grant rpplicaiions for hails, atiletic fields, Railrroad historic sites, interpretive
facilities, cemeteries, parls, way finding signs and the Horse Park would be beneficial to the Cify.
The grant is released ovory 2 years. Applications for 2020 are due by M/2 /2020.
Mad$!['sr{".:.9}eunb"grsf 9*qxrssrce_&crp*rtiI Provided a power poiat presentation offio foous of the Chsmber.r Provided onalytic information for Jnruary 2020
Del[i-e jscd:.F-Lssu$y.p-D[estpr*-ClsElurnDg]yuloru-6s_sosiffp"!*i
r RErorled CEDA is moving to 123 East First Shcct.I Reportcd ibe Design Committeo ie reviewing the fagade and beautification grant process,
budgeted at $25,000, whicb may be expanded to include awnings.. R€ported the Design Committee is looking into putting sipage that will provide a
descriptiot of the future image of the downtown of CIe Elum after Phass II ofthe Doqmtown
Revitalizatiol Projeot has been conplaed.r Reportcd the Eoonomic Vitality Connritice had released a $urvey to gatbor ioformation
that would help the committee det€rnine what can be done to help improve businessas, includiag
reviewing charges for rent.r Reported the Economic Viiality Conmittee is develo,ping an outrtach packot for new and
existiug businesses.. Rcported the Promotions Committee is rvorking on thc events for the year. which include
Shred Cle filrrm, pioneetDays, Boo Elun, Cbriel'nas in CIe Elun, and the Downtown Cleanup
on 5i16, New evente include a Wine Walk in the fall and "A Pot of Gold'in March.r Commeirted shs approciates tlc conmunications by Mike Engclhart and Lucy Te,nrple to
provide information rcgarding the Downtown Fhase Il project. The Ad Hoc cornmi6ss they
formed is very helpful,
2
r Thanked the City forthe Washineton Main Strc€t,Tax Fund supprort; however, CEDA is
looking for other ways to obtain hcreased &rnding.. Reported thc Org Outreach team ir looking inio Board Tniuiag to move it ?o a bigber
functioning committee-r Reportsd ths qnnr$l Rcvitalize Washiryton Confcrcnce, pertaining to tbe Mairutreet
Programs, is in Wenatchee ftom 04/6 through 04/08 aad encouraged council members and City
Btaffto ett€nd.
Sue&rsr.Se$!tlca"{$b[r-&adsr
None
r. shorr-termRentsrlro"",o"mffiHffiArnrueyAlexnndraKenyon
reportcd to counsil this momtorium r€qutes a public hcaring within 30 dap of the adoptioa of
Orrdinarce 1581 . Legislation doee not have rc be prssed at the public hearing, Aaother hearing
will be set otroe a new code is proposed. Cify Planaer recommarded se{ting the hesrirg for the
03/23120 City Council maeting, A molloa rus aade by Steven Euper and seconded by John
Glondo u schedvle rnl daly nodce a pabllc hearlng b dtscuss Sharl-Tern Rentals on the
B/X0O regular Clty Councll meaiug. The mation carrkd unaninously.b. Dog Prrlq Structural Approvd * Ctty Prrkc Commltthc. Jackie Ven Dongcn,
Ardeal Conuol Officcr reponed wort bcgan for lhc proposd ofthc offlcrsh Dog Pa* 5 ycars
ago. lvlany peoplo havc worhcd togpthcr to bring tbe proposal to Couril, City Planncr Lucy
Teqlc pre*ntcd a power point prccantation deecribing ths propomd puh $omc ffruding can bc
providd thpugb $20,000 budgacd for"Hanmn Pondr in 2020, h$ wbich will rct be ucd for
tbat projcct. Thc City Parkr Commitle is requcstiry LodSitS Tax funding in thc amout of
$53,000 for Phase L A modon rrys a*dc the Stcwn Earpar and seo*lel W Bah Wtllems to
nppwel tlu Phase f Dog Perh plans as praeiltad la the pac*ct lltc nntlan mrrlad
rxanbtonsly,
New Buriner$a. Rerolutlon 20211-{106 - Authorldng the Mayor to rigp the DOE Applicatlon for the
Sewer Plar. Robert Omans explain the Department of Ecology rrquires lhis resolution allowiag
tbe Mayor to eip the graat and loaa application doounenle pertaining to the Sewer Plan, ,,l
modon nrys made by Mtchey flok and seconded by ,Iohrr Gloaio tu tppro+v Rewlatbn 2020-
006 authorklng che Mayoru sign DOE Loan Agrtement Applleab*fot theScwer Plan The
notion csrricd unanlmo usly.b. Resolutlon 2020-087 - Surplur I'lre Deprrtment Equlpncnt: A modnn ww made by
Mickay Holz snd seconded by fohn Glondo b sl,ptove Resalrton 2020-007 lo *urplas lhe Fire
Deparfrnenl's 1986 Ford Ambulance, I&eense #D35200, and. 1988 Pumper Trucku Lhense
#301I7D. flhc motion earrted unmlmouely,c. Ordinsnce No. 1582 - 5pp4 6dmlnirtredve Appcelsl Lucy Temple aud Alexandra
Kenyon prcsentcd the Ordinance noting increaeed dovclop,m.ont activities have required updatcs
to the oxieting Muuicipal Codc relating to the anvirstrmental review p'mc€so€s. Such reviews on
the City lervel are not required uudcr the Stale Envircnmcntal Policy Act. By rnmoving the
Appeals Sec{iol tom the Cle Elum Municipai Code, all appeals would go to Superior Court;
wbich is well versed in hafftling this fype of legal proceedirrgs. Mayor Pro-Tcm Ratliffasked
how many appcals the City rtceives. Lucy Temple responded the Cify of Cle llum has not bad
al appcal, to date; however, withincrcased development, this Ordinancc is rcsonsended by thc
legal team. A mollon was made by Stevan Harper rnd seco*ded by freth Wians to at ptove
Ordlnancs 15E2 t"s prescrrteL I,ayry Stsutrer ask€d to speak and wae allowed to do so. Mr.
Stauffer $taled thertar€ a lot of pwple interegted in foUowing how the City rcsponds io the 4?
3
Dcgrees NortblBullfrog Flats issue. The SBPA issue may be an issue that meinbcrs of thc
commuaity uay bave. More and more peqle will have opiniolrs on this matter. It would be
good for counoil to hear the lervel of interest ftom the public Egsrding SEPA issues, especially
rogerding thc 47 Dcgreee North Project, Council membcr lftryer notod SEPA requires a public
hearing at the Planning Commission lwci, Appeale to councif which is unqualified to de,liberate
on this subject, could reeult in poor docirioar; it would be b€tter to send appeals to a qualified
judge, City Planner Lucy Temple noted this is notjust for large develqrments; but will
steamline the SEPA decision pro€ess for all. It does aot take away public csnncnt at any phase
of thc SEPA pr1oeeso. City Attorncy Alcxrdra Kenyon uotcd ihc cbangc voutd allow councit to
engage with the public, Couacil me,nberMatthew Lundh commented it would eliminate the need
to hire a hearings €xrmixs1. Ruston Wuve4 Maxhew Lundt+ Iohn Glondo, Mlckq Eotz, Eeth
Willlams and Steven Harper wtcd eya Ken Rallffwutl rye Tln nadon esrrled
uaanlmouslltd. Ordlnance No. 1583 -Adoptlng Conrhrcdou Standrrdr: Lucy Templc and
Alexandra Kenyon presented 1lg Ordinence to Council, aoting the purpose is to amcnd CEMC
15.08 to recodi$ tbe existing Construction Standards to be included in the correc-t section of ft.e
CEMC, The original Constilclion Standsds were adcpted in 2002 by Resolution, A modon wss'madc byManhew Lanilh and seandcd hy lohn fundo to adopt OrdiaonccNo. f583 ce
prcsenttd. The mothn carrtcd unanlnouily.a WYE Park Vlsltor Centen Structural Approvrl - Clty Parkr Coumlttee; Matthew
Lundh reported the City hss beeu offcod a fire tain passenger car, which can be uscd as the
Visitor's Ceoter at the WYB Park, BNSF has agreod to donate the tract*, spikes and ties noeded
1o place the car on the Sorth side of lhe Park Ulilitiee arc avsilable and can be connected to the
car. This is a time seositiva projoot as thc t€€ traiu csr ie beiug donatod on thc conrtingency tbat
it is moved all sooo as possible from its locatim in Pasco, wA. The car would be moved
imrnediately after receiving structural apprcval and lodging tax flrnding iu the amouat of
$100,000 ftom the city couocil. Discursion; council member Ratlif comm€ot€d the
Traroportation Plan should be oomplacd beforc approval is given for this plan. Council mcmber
Holz commsnted ho would like to soe the Parts Plan prrl in place prior to approving this sfrustur€.
A modon wes ,nnde hy Steven Earper u agprow the lfW Psrk Vlslur Center Stuctarc. No
seconl on the motloa. A modon wus mde by Mtcby Holz and seconded. by Rvsnn lVeawr tatfilc lhis agendz item until the nea meeilng etd to also hrfug a proposal for the Pa'*s Plan,
includhgfitndlng, The notbn carrled unsnfuwuily.
Qc*ngtltec&$lqlq
BcdeslCI20-eerrndl^eeslql$csir Steven Harperrcported the Mayor appoilt€d lohn Storch to the Technology Committee.r Ruston Weavsrnot€d he would like to holp Mayor McGowan ou the Coal Min€s Trail
Commigsion. Robert Omane will seck the Mayor'r approval,r All Conmittees were approved by council with the abow ndditioss.
I{dnlus Trr Coemlttr. Rcnort - $ictcn lhy$.r!r Couacil nemberllarpcrrDortcdthohdgbgTax eommittaedclibcrrledasdrcted!o
rypmvd of tts Dot Ps* Agplicdion in ths anount of $53,000, A budgor
sncodrun[ which may be brought to tbo aext Rogolac Counsil mecilirg will bc roquimd. I
mofron w1 ndc by /,Gfl, WWons std stondcd by Ruston Waw to appmwrte ry@ngranilng $53,(N0lor on*ufun of ihc Dog Par* and n ftnwd )ha rcuatmmddon to tluh.W Caranfue to anatd rle hrdga o lndule tlu 85r,0(n Thc lll,ot&ln cffild
wllllia,o*$.I Council membcr Harpcr rrportod the Lodeiry Tax Cornmittce is considering inviting
citizens to applyto bc onthe cosmittec.
4
a Other applications considercd:) Livc at the Wye: selt back to the applicanl for completion of the applicatiou
awardhg $50,000 for the ceiling; howew.r the motion did not rccoive a second,F Dog Park Recommsndstion pnsscd by Council.
howevcr, they contempletod funding in the futr:re as plans arre morc complete.
recommandations for approval;
ModqLts4djosrn
A motion was mede hy Steven Eorpcr ond teconded by Ras&.n Weaver to adjourn
The meeting adJourned al E:10 pm, Ihe ae:d mectlng will be Md on Monday, March 9, 2020
et 6:00 p,,r,"
Mayor Attest
5
ORilNANCE NO.
'584
AN ORDINANCE AITIEI{DING THE 2O2O BUDGET OF THE CIW OF CLE ELUM,
AS ADOPTED BY ORDINANGE NO. 1570
VUFIEREAS, the CITY OF CLE ELUM adoptod tho 2020 budget in final fornr by Ordlnance No. i570
on the 26th day of November, 2019 and
UUHEREAS, subsequent thercto lt lras become necessary for the Gity to amend said ordlnanoe
because of revenues and expenditures of sarne, which could not reasonably harre been foreseen
at the time of adoptlng sald budget; and
WHEREAS' said expendltures ane not on€ of the emeqencies specifically enumerated ln
RCW 35A.33.080; and
WHEREAS, the Gity is desious of amending its budgst puouant to Rcw 95A.39.120; and
NOW THEREFORE, the Glty Gouncll ol the CITY OF CLE ELUM, Yltaehlngton do ord.tn c foilows:
lesllpn -{. The followlng accounts contalned ln the 2020 Budget are h€r€by arnended as set
forth below:
Fund. Accouni i,lo. & Name ,Cgnent B_ud_ggt Thl-s Amondmcnt llelv Totat
Ganeral Fund (#001f
ml..500.80.15.001 - Endlrg Batance parft Res€rye
001..576.80.35.002 - Equlpnnnt (Park tmprovemenb)
Lodglng Tax Fund {ftll8l
106..508.10.00.106 - Endlng Balancs Lodglng Tax Fund
100..557,90.41,009 - Cle Eum Hclst roldltodging To( (For The Dsg park)
50,310.00
9{t0.00
3r8,(X]0.00
10,000.00
(20,00o.00)
.29-@q,gQ
20,000.00
(r00,000.00)
1901000.00
0
-__,2020.
30,310,00
20,900.00
205,000.00
r 10,000.00
ADOPTED BY THE CITY COUNCIL AT A REGUI.AR MEETING THEREOF ON THE _--DAY OF, - -
ATTEST / AI'THENTIGAIED:
Kathl Swanton, Clty Gleir
Approvcd ac to form:
Alcxandra L. Kcnyon, Glty Agomrt
fllsd wtlh thc ClgClorki
Paared bytho Clty Courdl:
Drb ot Publlcadon:
Efiectlvc Drto:
CTYOF CTE ELUM
.lry mdc6win,litayoi
*',io- l"y"Hs"*.P"J#
CiV of 0e Elum
c/o Lury Temple, City Planner
119 W First Street
Cle Elum, WA 98922
Novernber 18, 2019
Dear Lury,
I am pleased to advise you that the Trustees of tie Suncadla Fund for ftmmunW Enhancement
(Srcq met recently and fcllowlng thoughtful rwiew and discussion, appruved this grant commibnent
fur your orgnnlzaHon in the amount of $6,800.00. The purpose of this letter is to fund a portion of
the cost fur the Hanson Ponds Park Improvement Project, and is contlngent upon pending veriflcation
of total funding from other sources and City approral to proceed. This letter of comrnltrnent explres
Izl3tpAZA and ls gme sensitive.
Per the gnnt appllcatlon, grant rccipienb are required to submit a finalwrltten report within lhirty
(30) days after the completion of the project for whlch the funds are intended. An outltne to assist
you in completing this rcport is enclosed,
The SFCE also asks grant recipienb to provlde appropriaE acknowledgment of the SFCE's Grant
Program fundlng sf their project, including mentioning the funding in publlcatlons, press
announcements and other activities. Approved logo artwor{< will be prorlded to you br your use if
requested.
We ask that you acknowledge receipt of this grant award letter and indicate your acceptance of the
terms discussed above. Please send the acknowledgment and when appllcable, your flnalwritten
report to Mlchael R. Bennett, $br:p**ltgtsuncaclia^ q:*m.
You have our very best wlshes fur continued success.
Sincerely,
fi/alarf R Sanatt
MichaelR. Bennett
P.O, Eox 9{4 Rodyn wA 98!l4l
On behalf of the Boarcl of Tlustees
Report Outllne Guidelines
Outcomes and Impact - Proposed to Actualr Have the outcomes you wanted to achieve through this grant been reallzed? Describe them.r What impact has this grant rnade on your organization and the cornmunity ln general? How
did you measure the impact? Please provide statlstlcal data, if appiicable.o If you have received more than one grant from Suncadia Fund for Communlty Enhancement,
please describe if our cumulatlve support of your institution has made a difference beyond
the outcomes from each individual grant.
Process
r Did your grant vary from your initial expectations? How?r What were the key factors contributing to the success or failure of your grant?
' Wlll you and your institution do anything differently in the future as a result of your grant?
Financlal - Proposed to Actualr Hcw were the funds from this grant used? Include a financial accounting of your grant
expenditures with receipts, lf this grant was for equipmenl or services.r If there were unspent grant funds, please return the funds to the Suncadia Fund for
Community Enhancement.r Please provide us with how many individuals were served by this grant, An estlmate is
allowed.
P.O. Box 944 Roslyn, wA 98941
$ltoE*tnKERFfiLrt{$e?{*N
t/fuf.?tlfrr \a:ilt & I'itttill;*s *ttu;uattty
October 1, 2019
Lucy Temple
City of Cle Elum
119 W 1st Street
Cle Elum, WA 98921
RE: Honson Ponds Park lmprovements
Lu cy,
This letter supersedes our origlnal leRer of cornmitment dated April 27 ,2018. Due to the revtsed
project scope and budBet, which are outlined In your document dated Septernber 2019, the Shoemaker
Foundatlort ls willins to commit $20,400 to the project.
our support is contlngent upon receipt of documents veriflinE 100% of the funding frorn the other
parties to the project icurrently the Rotary Club of Upper Xlttitas County, th€ Suncadia Fund for
Communlty Enhancement and the City of Cle Elum).
Our funding will be available upon groundbreaking, which we aseume would follow completlon of
detailed design, initlal perrnlttlng, and recelpt of quotes for purchased goods and services.
We feel the addition of trails, parking and bathreorns to thir area are a great addltion to our community,
and we would llke to see 1007o of the propo:ed proJect completed, We reserve the right to terminate o.
revise our commltment if the scope, budget, or funding sources change significantly.
Thank you for efforts in pursulng thls project. Please let m€ know if you have any questions.
Sincerely,
Mellssa Becker
Euslness Manager, Shoemaker Foundation
tn dirisbrlsr€Ebgsmlkennf *.com
c
II
I
Tourism-Related Facility Operational Funding Narrative
{M unicipality Applications Only}
L. Operational Spending: Please explain your request for operational funding and how it is
dlrectly related to supporting the operations of a tourism-related facility owned or operated by
a municipality or public facilities district.
The Ciry of Cle Elum, and the entire Upper County area has been experiencing an increase in
tourism over the past several years that has increased the need for reliable and clean restroom
facilities. The availability of restrooms is often an important consideration for travelers, This
often overlooked amenity can determine the location and duration of a visit, and can certainly
impact an entire travel experience, particularty for families or individuals with special needs.
This in turn has resulted in an increased workload of the small public works crew. During peak
season the City's public restrooms at City Park and in the downtown core (see ilrset map)
require daily cleaning, amidst the other n€eessary seasonal maintenance such as mowing, trash
pick-up, and garbage services within the downtown and at all of the City's numerous parks and
trails (see attached parks and trails map).
Cle Elum Publlc Restrooms
1 inch ; 752 tsol
Retaljve Scale !3P23
hta:U17tW)t
r{-.
4*
Frtrr,
lli
dstftlp.t.
r ll-
'rn''5( tt,lll
rLti
LLLIhI0 03{2!.085 0.r? 0.153 0.34
2, Sustainability Strategy: Please describe your strategy for long-term operational
sustainability. lnclude any specific progress toward thisgoal.
The Public Works plan is to hire anothel part time or seasonal parks pcrsition or consolidate and
creatc a one full timc parks position by the summer of 2A22.In the interim, the City cannot meet
the maintenance treed and often have to close restrooms to the pubtic due to lack oJ'
mainlenance personnel, lt is tbr this reason that the City requests the funds to covsr the
restroom .ianitorial services daily through the remainder of the 2020 and for the duration of the
2020 peak season (see hudget below).
Restroom Janltorlal Costs (2020 -2O2Ll
rincludes restocking, toilets, floors, & mirrors
r*assumes 6 weeks fromS/27-1o/4
t+ *assumes 18 weeks t rom 5/26-9 /29
3. Applicant Certification: Please sign below in agreernent with statement of certification
Certification is hereby given that the information provided is accurate and the applicable
attachments are complete and included as part of the application package.
lfurther that pplication thresholcjs are met at the time of application
Officia Representative Title Date
S{&
SCleanslWeek & fCleans Cleanlns Costs
Cost/Clean*Restroom Facilitv Surnmer Z02Q**Summer 2021+r Weeklv Request
Cltv Park & Downtown
Restrooms Sroo 7 -42 7 -- 175 s16,100 $16,100
TOTAI,$ram0
lodging Tax Capltal Project Rating Form
Points Possible Questions Points AwardedCriterla
Klttitas County
Tourism
Infrastructure Plan
Low Priority = 5
Medium Priority = 15
High Prlority = 20 Question 2
Upto5 Question 6
15
Yes = L5
No=0
Question 7
Stakeholder Support
Feasibility Analysis
and Business Plan
Completed
Promotes Tourism/
lncreases Economic
Activlty Resulting
From Tourists
up to 20 Question 2
Projea Readiness up to 20 Question 8
Applicant's
Matching Funds
Up to 20
Less than 50% = 0
5U,6-55%=5
56%-590,6=LO
5O%-7OoA=tS
7L% ar more = 20
Capital ProJect Budget