HomeMy WebLinkAboutE21-187Washington State Military Department
HOMELAND SECURITY GRANT PROGRAM AGREEMENT FACE SHEET
1. Subrecipient Name and Address:
Klttitas, County of
Sheriffe Office
307 West Umptanum Road
Ellensburs. WA 98926-6720
2. Grant Agreement Amount:
$11,096
3. Grant Agreement Number:
E21-187
4. Subrecipient Contact, phone/email:
Darren Higashiyama, 509-933-8206
darren.hlqashlvama@co.klttitas.wa.us
5. Grant Agreement Start Date:
Seplember 1,2018
6. Grant Agreement End Date
August 31,2021
7. Departrnent Contact, phone/email:
Michael Alston, 253-512-? 083
mlchael.alslon@mil.wa.cov
8. Data Universal Numbering System (DUNS)
010202547
9. UBI # (state revenue):
192402-673
Washington State Military Department (the "Depa rtment") and the U.S. Department of Homeland Security (DHS)
10. Funding Authorig:
11. Federal Funding ldentiftcation#:
EMW-2018€S-00088-S01
12. Federal Award Date:
08128t2018
13. Catalog of Federal Domestic Assistance (CFDA) # & Title:
97.067 - 18HSGP (SHSP)
14. Total Federal Award Amount:
$13,788,000
15. Program lndex # & OBJ/SUB-OBJ:
78338, 783SC, 783SH, 783SL, 783SN, 783SQ, 78352
'
NZ
16. Service Districts:
BY LEGISLATIVE DISTRICTS: 13
BY CONGRESSIONAL DISTRIGTS: 8
17. Service Area by County(ies):
Kittitas B YES,OMWBE#
18. Women/Minority-Owned, State
Certified?XN/AUNO
19. Agreement Classification
E Personal Services tr Client Services X Public/Local Gov't
E Research/Development D A/E tr Other_X Agreement
E lnteraqencv
20. Contract Type (check allthat apply)
tr Contract X Grant
E lntergovernmental (RCW 39.34)
21. Subrecipient Selection Process:
X "To allwho apply & qualifo" tr Competitive Biddingtr Sole Source tr A/E RCW tr N/Atr Filed w/OFM? tr Advertised? B YES trNO
tr For-Profit
X Non-Profit
tr OTHER
22. Subrecipient Type (check allthat apply)tr Private Organization/lndividualX Public Organization/Jurisdiction
trCONTRACTOR X SUBRECIPIENT
The purpose ofthe Federal Fiscal Year (FFY) 2018 Homeland Security Grant Program (18HSGP) is to support state and local efforts to prevent tenorism
and other, calastrophic evenls and to prepare the Nation for lhreals and hazards that pose lhe greatest risk lo the security of the United States. 18HSGP
provides funding to implement investments that build, sustain, and deliver the core capabilities essential to achieving the National Preparedness Goal of a
secure and resilient Nation. l,8HSGP supports core capabililies across lhe five mission areas of Prevenlion, Protection, Miligation, Response, and Recovery
based on allowable costs. HSGP is comprised of three interconnected grant programs: State Homeland Security Program (SHSP), Urban Areas Security
lnitiative {UASI), and Operation Stonegarden (OPSG). Togelher, these grant programs fund a range of pr6paredness ac{ivities, including planningi,
organization, equipment purchase, lraining, exercises, and management and administration.
The Department is the Recipient and Pass-through Entity of the 18HSGP DHS Award Lelter for Grant No. EMW-2018-SS-00088-S01, which is incorporated
in and altached hereto as Atlachment 'l , and is making a subaward of funds to the Subrecipient pursuant lo this Agreement. The Subrecipient is accountable
to the Department for use of Federal award funds provided under this Agreement. The Subrecipient's Work Plan, Timeline, and Buclget filr the subaward are
detailed in Aftachment 2.
23. PURPOSE & DESCRIPTION
lNWlTNESsMEREoF'theDepartmentandsubrecipienlacknowledgeandacceptlheiermsofttrisAgieem@
Attachments which are hereby incorporatjed in and made a part hereol and have executed this Agreement aJ of the date below.-This Agreemenl Face Sheet;
Special Terms & Conditions (Exhibit A); General Terms and Conditions (Exhibit B); Attachments 1 and Z; and all other documents, exliibits and aftachments
expressly referenced and incorporated herein contain all the terms and condilions agreed upon by the parties and govern the rights and obligations of the
parties lo this Agreement. No other understandings, oral or otheruise, regarding lhe subject matter of this Agreemenishall be dee-med to exist 6r to bind any
of the parlies herelo.
1. Applicable Federal and State Statutes and Regulatlons 4. Speclal Terms and Conditions
2. DHS/FEMA Award and program documents 5. General Terms and Conditlons, and,
resolved by giving
refercnce.
n the event of an reement, unless othenivise provided
precedence in the following order:
andWork of the6.Other
Regan Anne Hesse, Chief Financial Officer
Washington State Military Department
BOILERPLATE APPROVED TO FORM:
Brian E. Buchholz 911812018
Sr. Assistant Attorney General
Date Date
3
Date
WHEREAS, the pa(ies hereto have executed this Agreement on the day
41512021
belowyear last
FOR THE SUBRECIPIENT:
AS TO FORM
d
Clay Myers, Sheriff
Kiftitas County Sheriffs Office
DHS.FEMA.HSGP-SHSP-FFY1 8 Page 1 of 38 Kittitas County Sheriffs Otfrce, E21-187
Exhibit A
SPECIAL TERMS AND CONDITIONS
ARTICLE I -. KEY PERSONNEL
The individuals listed below shall be considered.key personnel for point of contact under this Agreement. Any
substitution of key personnel by either party shall be riade by writteh notification to the current ke:y personnel. '
SUBRECIPIENT DEPARTMENT
Name Darren Hiqashiyama Name MichaelAlston
Title Chlef Deputy Title Program Goordinator
E-Mail darren.higashiyama@co.kittitas.wa.us E-Mail michael.alston@mi l.wa.sov
Phone 509-933€206 Phone 253-512-7083
Name Sharrle McPherson Name Reaqan Bush
Title Fiscal Analyst Title Program Manaqer
E-Mail sharrie.mcpherson@co.kift itas.wa.us E-Mail reagan.bush@mll.wa.qov
Phone 509-962-7099 Phone 253- 533-1357
ARTICLE II .. ADMINISTRATIVE AND/OR FINANCIAL REQUIREMENTS
The Subrecipient shall comply with all applicable state and federal laws, rules, regulations, requirements and
proqram guidance identified or referenced in this Agreement and the informational documents published by
DHS/FEMA applicable to the 18HSGP Program, including, but not limited to, all criteria, restrictions, and
requirements of 'The U.S. Department of Homeland Security (DHS) Notice of Funding Opportunity (NOFO)
FiscalYear (FY) 2018 Homeland Security Grant Program (HSGP)'document, the DHS Award Letter for Grant
No. EMW-2018-SS-00088-S01, and the federal regulations commonly applicable to DHS/FEMA grants, all of
which are incorporated herein by reference. The DHS Award Letter is incorporated in this Agreement as
Attachment 1.
The Subrecipient acknowledges that since this Agreement involves federal award funding, the period of
performance described herein may begin prior to the availability of appropriated federal funds. The Subrecipient
agrees that it will not hold the Department, the State of Washington, or the United States liable for any damages,
claim for reimbursement, or any $pe of payment whatsoever for services performed under this Agreement prior
to distribution of appropriated federal funds, or if federal funds are not appropriated or in a particular amount.
A. STATE AND FEDERAL REQUIREMENTS FOR DHS/FEMA PREPAREDNESS GRANTS:
The following requirements apply to all DHS/FEMA Preparedness Grants administered by the Department.
1. SUBAWARDS & CONTRACTS BY SUBRECIPIENTS
a. The Subrecipient must make a case-by-case determination whether each agreement it makes for
the disbursement of 18HSGP funds received under this Agreement casts the party receiving the
funds in the role of a subrecipient or contractor in accordance with 2 CFR 200.330.
b. lf the Subrecipient becomes a pass-through entity by making a subaward to a non-federal entity
as its subrecipient:
i. The Subrecipient must comply with all federal laws and regulations applicable to pass-
through entities of 18HSGP funds, including, but not limited to, those contained in 2 CFR
200.
ii. The Subrecipient shall require its subrecipient to comply with all applicable state and federal
laws, rules, regulations, requirements and program guidance identified or referenced in this
Agreement and the informational documents published by DHS/FEMA applicable to the
18HSGP Program, including, but not limited to, allcriteria, restrictions, and requirements of
the "The U.S. Department of Homeland Security (DHS) Notice of Funding Opportunity
(NOFO) FiscalYear (FY) 2018 Homeland Security Grant Program (HSGP)" document, the
DHS Award Letterfor Grant No. EMW-2018-SS-00088-S01 in Attachment 1, and the federal
regulations commonly applicable to DHS/FEMA grants
iii. The Subrecipient shall be responsible to the Department for ensuring that all 18HSGP
federal award funds provided to its subrecipient are used in accordance with applicable
DHS-FEMA-HSGP-SHSP-FFY18 Page 2 of 38 Kittitas County Sherifls Olfice,E21-187
federal and state statutes and regulations, and the terms and conditions of the federal award
set forth in Attachment 1 of this Agreement.
2. BUDGET, REIMBURSEMENT, AND TIMELINEa. Within the total Grant Agreement Amount, travel, subcontracts, salaries, benefits, printing,
equipment, and other goods and services or other budget categories will be reimbursed on an
actual cost basis unless otherwise provided in this Agreement.
b. The maximum amount of all reimbursement requests permitted to be submitted under this
Agreement, including the final reimbursement request, is limited to and shall not exceed the total
Grant Agreement Amount.
c. lf the Subrecipient chooses to include indirect costs within the Budget (Attachment 2), an indirect
cost rate agreement negotiated between the federal cognizant agency for indirect costs and the
Subrecipient establishing approved indirect cost rate(s) as described in 2 CFR 200.414 and
Appendix Vll to 2 CFR 200 must be submitted to the Department. However, under 2 CFR
200.414(f), if the Subrecipient has never received a negotiated indirect cost rate agreement
establishing federally negotiated rate(s), the Subrecipient may negotiate a rate with the
Department or charge a de minimis rate of 10o/o of modified totaldirect costs. The Subrecipient's
actual indirect cost rate may vary from the approved rate, but must not exceed the approved
negotiated indirect cost rate percentage for the time period of the expenditures. lf a Subrecipient
chooses to charge the 10% de minimis rate, but did not charge indirect costs to previous
subawards, a request for approvalto charge indirect costs must be submitted to the Department's
Key Personnelfor approval with an explanation for the change.
d. For travel costs, the Subrecipient shall comply with 2 CFR 200.474 and should consult their
internal policies, state rates set pursuant to RCW43.03.050 and RCW43.03.060 as now existing
or amended, and federal maximum rates set forth at http://www.osa.qov, and follow the most
restrictive. lf travel costs exceed set state or federal limits, travel costs shall not be reimbursed
without prior wriften approval by Department Key Personnel.
e. Reimbursement requests will include a properly completed State A-19 lnvoice Form and
Reimbursement Spreadsheet (in the format provided by the Department) detailing the
expenditures for which reimbursement is sought. Reimbursement requests must be submitted to
Reimbursements@mil.wa.oov no later than the due dates listed within the Timeline (Attachment
2).
Reimbursement request totals should be commensurate to the time spent processing by the
Subrecipient and the Department. lf the reimbursement request isn't substantiat enough, the
Subrecipient should request prior written approval from Department Key Personnel to waive the
due date in the Timeline (Attachment 2) and once approved submit those costs on the next
scheduled reimbursement due date contained in the Timeline (Aftachment 2).
f. Receipts and/or backup documentation for any approved items that are authorized under this
Agreement must be maintained by the Subrecipient consistent with record retention requirements
of this Agreement, and be made available upon request by the Department, and federal, state, or
local auditors.
g. Any request for extension of a due date in the Timeline (Attachment 2) will be treated as a request
for Amendment of the Agreement. This request must be submitted to Department Key Personnel
sufficiently in advance of the due date to provide adequate time for Department review and
consideration, and may be granted or denied within the Department's sole discretion.
h. All work under this Agreement must end on or before the Grant Agreement End Date, and the
final reimbursement request must be submitted to the Department within 45 days after the Grant
Agreement End Date, except as otherwise authorized by written amendment of this Agreement
and issued by the Department.
i. No costs for purchases of equipmenUsupplies will be reimbursed until the related
equipmenUsupplies have been received by the Subrecipient, its contractor, or any non-federal
entity to which the Subrecipient makes a subaward, and is invoiced by the vendor.
DHS-FEMA-HSGP-SHSP-FFY1 8 Page 3 of 38 Kittitas County Sheriffs Office, E21-187
j. Failure to submit timely, accurate, and complete reports as required by this Agreement (including,
but not limited to, those reports in the Timeline lAttachment 2]) will prohibit the Subrecipient from
being reimbursed until such complete reports are submitted and the Department has had
reasonable time to conduct its review.
k. Final reimbursement requests will not be approved for payment until the Subrecipient is current
with all reporting requirements contained in this Agreement.
l. A written amendment will be required if the Subrecipient expects cumulative transfers among
project budgets, as identified in the Work Plan and Budget (Attachment 2), to exceed 10% of the
Grant Agreement Amount. Any adjustments to project totals other than in compliance with this
paragraph will not be reimbursed.
m. Subrecipients shall only use federal award funds under this Agreement to supplement existing
funds and will not use them to replace (supplant) non-federal funds that have been budgeted for
the same purpose. The Subrecipient may be required to demonstrate and document that the
reduction in non-federal resources occurred for reasons other than the receipt or expected receipt
of federal funds.
3. REPORTING
a. With each reimbursement request, the Subrecipient shall report how the expenditures, for which
reimbursement is sought, relate to the Work Plan (Attachment 2) activities in the format provided
by the Department.
b. \Mth the final reimbursement request, the Subrecipient shall submit to the Department Key
Personnel a final report describing all completed activities under this Agreement.
c. The Subrecipient shall comply with the Federal Funding Accountability and Transparency Act
(FFATA) and related OMB Guidance consistent with Public Law 109-282 as amended by section
62O2(a) of Public Law 110-252 (see 31 U.S.C. 6101 note) and complete and return to the
Department the FFATA Form located at htto://mil.wa.oov/emeroencv-manaqement-
division/orants/requiredorantforms; which is incorporated by reference and made a part of this
Agreement.
d. SHSP and UASI Subrecipients shall participate in the Stakeholder Preparedness Review (SPR)
process, formerly known as the State Preparedness Report.
4. EQUIPMENT AND SUPPLY MANAGEMENT
a. The Subrecipient and any non-federal entity to which the Subrecipient makes a subaward shall
comply with 2 CFR 200.318 - 200.326 when procuring any equipment or supplies under this
Agreement, 2 CFR 200.313 for management of equipment, and 2 CFR 200.314 for management
of supplies, to include, but not limited to:
i. Upon successful completion of the terms of this Agreement, all equipment and supplies
purchased through this Agreement will be owned by the Subrecipient, or a recognized non-
federal entity to which the Subrecipient has made a subaward, for which a contract,
subrecipient grant agreement, or other means of legal transfer of ownership is in place.
ii. Allequipment, and supplies as applicable, purchased underthis Agreementwill be recorded
and maintained in the Subrecipient's inventory system.
iii. lnventory system records shall include:
A. description of the property
B. manufacturer's serial number, model number, or other identification number;
C. the source of funding for the equipment, including the Federal Award ldentification
Number (FAIN)
D. Catalog of Federal Domestic Assistance (CFDA) number
E. who holds the title
F. acquisition date
G. cost of the equipment and the percentage of federal participation in the cost
H. location, use and condition of the equipment at the date the information was reported,
and
DHS-FEMA-HSGP-SHSP.FFYl 8 Page 4 of 38 Kittitas County Sheriffs Office, E21-187
L disposition data including the date of disposal and sale price of the property.
iv. The Subrecipient shall take a physical inventory of the equipment and reconcile the results
with the property records at least once every two years. Any differences between quantities
determined by the physical inspection and those shown in the records shall be investigated
by the Subrecipient to determine the cause of the difference. The Subrecipient shall, in
connection with the inventory, veri! the existence, current utilization, and continued need
for the equipment.
v. The Subrecipient shall be responsible for any and all operational and maintenance
expenses and for the safe operation of their equipment and supplies including all questions
of liability. The Subrecipient shall develop appropriate maintenance schedules and
procedures to ensure the equipment, and supplies as applicable, are well-maintained and
kept in good operating condition.
vi. The Subrecipient shall develop a control system to ensure adequate safeguards to prevent
loss, damage, and thefi of the property. Any loss, damage, or theft shall be investigated,
and a report generated and sent to the Department.
vii. The Subrecipient must obtain and maintain all necessary certifications and licenses for the
equipment.
viii. lf the Subrecipient is authorized or required to sell the property, proper sales procedures
must be established and followed to ensure the highest possible return. For disposition, if
upon termination or at the Grant Agreement End Date, when original or replacement
supplies or equipment acquired under a federal award are no longer needed for the original
project or program or for other activities currently or previously supported by a federal
awarding agency, the Subrecipient must comply with the following procedures:
A. For Supplies: lf there is a residual inventory of unused supplies exceeding $5,000 in
total aggregate value upon termination or completion of the project or program and the
supplies are not needed for any other federal award, the Subrecipient must retain the
supplies for use on other activities or sell them, but must, in either case, compensate
the federal government for its share. The amount of compensation must be computed
in the same manner as for equipment.
B, For Equipment:
1) ltems with a current per-unit fair-market value of $5,000 or less may be retained,
sold, or otherwise disposed of with no further obligation to the federal awarding
agency.
2) ltems with a current per-unit fair-market value in excess of $5,000 may be retained
or sold. The Subrecipient shall compensate the federal awarding agency in
accordance with the requirements of 2 CFR 200.313 (e) (2).
ix. Records for equipment shall be retained by the Subrecipient for a period of six years from
the date of the disposition, replacement, or transfer. lf any litigation, claim, or audit is started
before the expiration of the six-year period, the records shall be retained by the Subrecipient
until all litigation, claims, or audit findings involving the records have been resolved.
b. The Subrecipient shall comply with the Department's Purchase Review Process, which is
incorporated by reference and made part of this Agreement. No reimbursement will be provided
unless the appropriate approval has been received.
c. Allowable equipment and supply categories for 18HSGP are listed on the Authorized Equipment
List (AEL) located on the FEMA website at http://www.fema.gov/authorized-equipment-list. lt is
important that the Subrecipient and any non-federal entity to which the Subrecipient makes a
subaward regard the AEL as an authorized purchasing list identifying items allowed under the
specific arant program and includes items that may not be categorized as equipment according
to the federal, state, local, and tribal definitions of equipment. The Subrecipient is solely
responsible for ensuring purchased items under this Agreement are authorized as allowed items
by the AEL at time of purchase.
DHS-FEMA-HSGP-SHSP.FFYl 8 Page 5 of 38 Kittitas County Sheriffs Qfficn, E21-187
lf the item is not identified on the AEL as allowable under HSGP, the Subrecipient must contact
the Department Key Personnel for assistance in seeking FEMA approval prior to acquisition.
d. Unless expressly provided othennrise, all equipment must meet all mandatory regulatory and/or
DHS/FEMA adopted standards to be eligible for purchase using federal award funds.
e. For OPSG Subrecipients, equipment purchased with DHS federal award funds is to be marked
prominently with "Purchased with DHS funds for Operation Stonegarden Use" when practicable.
f. Procurement of medical countermeasures must be conducted in collaboration with state, city, or
local health depailments that administer Federalfunds from Health and Human Services (HHS)
for this purpose and with existing Metropolitan Medical Response System (MMRS) committees
where available, in order to sustain their long-term planning for appropriate, rapid, and local
medical countermeasures, including antibiotics and antidotes for nerve agents, cyanide, and other
toxins. Procurement must have a sound threat-based justification with an aim to reduce the
consequences of mass casualty incidents during the first crucial hours of a response. Prior to
procuring pharmaceuticals, Subrecipients must have in place an inventory management plan to
avoid large periodic variations in supplies due to coinciding purchase and expiration dates.
Subrecipients are encouraged to enter into rotational procurement agreements with vendors and
distributors. Purchases of pharmaceuticals must include a budget for the disposal of expired drugs
within each fiscal year's period of performance for 18HSGP. The cost of disposal cannot be
carried over to another DHS/FEMA grant or grant period.
g. The Subrecipient must pass on equipment and supply management requirements that meet or
exceed the requirements outlined above to any non-federal entity to which the Subrecipient
makes a subaward of federal award funds under this Agreement.
5. ENVIRONMENTAL AND HISTORICAL PRESERVATION
a. The Subrecipient shall ensure full compliance with the DHS/FEMA Environmental Planning and
Historic Preservation (EHP) Program. EHP program information can be found at
https://www.fema.qov/media-librarv/assets/documents/85376 allof which are incorporated in and
made a part of this Agreement,
b. Projects that have historical impacts or the potential to impact the environment, including, but not
limited to, construction of communication towers; modification or renovation of existing buildings,
structures and facilities; or new construction, including replacement of facilities, must participate
in the DHS/FEMA EHP review process priorto project initiation. Modification of existing buildings,
including minimally invasive improvements such as attaching monitors to interior walls, and
training or exercises occurring outside in areas not considered previously disturbed also require
a DHS/FEMA EHP review before project initiation.
c. The EHP review process involves the submission of a detailed project description that includes
the entire scope of work, including any alternatives that may be under consideration, along with
supporting documentation so FEMA may determine whether the proposed project has the
potential to impact environmental resources and/or historic properties.
d. The Subrecipient agrees that, to receive any federal preparedness funding, all EHP compliance
requirements outlined in applicable guidance must be met. The EHP review process must be
completed and approval received by the Subrecipient before any work is started for which
reimbursement will be later requested. Expenditures for projects started before completion of the
EHP review process and receipt of approval by the Subrecipient may not be reimbursed.
6. PROCUREMENT
a. The Subrecipient shall comply with all procurement requirements of 2 CFR Part 200.318 through
200.326 and as specified in the General Terms and Conditions, Exhibit B, A.10.
b. For all sole source contracts expected to exceed $'150,000, the Subrecipient must submit to the
Department for pre-procurement review and approval the procurement documents, such as
requests for proposals, invitations for bids and independent cost estimates. This requirement must
be passed on to any non-federal entity to which the Subrecipient makes a subaward, at which
point the Subrecipient will be responsible for reviewing and approving sole source justifications of
any non-federal entity to which the Subrecipient makes a subaward.
DHS-FEMA-HSGP.SHSP.FFYl 8 Page 6 of 38 Kittitas County Sheriffs Office, E21-187
7. SUBRECIPIENT MONITORING
a. The Department will monitor the activities of the Subrecipient from award to closeout. The goal of
the Department's monitoring activities will be to ensure that agencies receiving federal pass-
through funds are in compliance with this Agreement, federal and state audit requirements,
federal grant guidance, and applicable federal and state financial regulations, as well as 2 CFR
Part 200 Subpart F.
b. To document compliance with 2 CFR Part 200 Subpart F requirements, the Subrecipient shall
complete and return to the Department the "2 CFR Part 200 Subpart F Audit Certification Form"
located at http://mil.wa.qov/emergencv-manaqement-division/grants/reouiredqrantforms with the
signed Agreement and each fiscal year thereafter until the Agreement is closed, which is
incorporated by reference and made a part of this Agreement.
c. Monitoring activities may include, but are not limited to:
i. Review of financial and performance reports;
ii. Monitoring and documenting the completion of Agreement deliverables;
iii. Documentation of phone calls, meetings, e-mails, and correspondence;
iv. Review of reimbursement requests and supporting documentation to ensure allowability and
consistency with Agreement Work Plan and Budget (Attachment 2), and federal requirements;
v. Observation and documentation of Agreement-related activities, such as exercises, training,
funded events, and equipment demonstrations; and
vi. On-site visits to review equipment records and inventories, to veriff source documentation for
reimbursement requests and performance reports, and to veriff completion of deliverables,
d. The Subrecipient is required to meet or exceed the monitoring activities, as outlined above and in
2 CFR Part 200, for any non-federal entity to which the Subrecipient makes a subaward as a
pass-through entity under this Agreement.
e. Compliance will be monitored throughout the performance period to assess risk. Concerns will be
addressed through a Corrective Action Plan.
8. LTMTTED ENGLTSH pROFtCtENCy (CtVtL RtcHTS ACT OF 1964 TTTLE Vt)
The Subrecipient must comply with the Title Vl of the Civil Rights Act of 1964 (Title Vl) prohibition
against discrimination on the basis of national origin, which requires that Subrecipients of federal
financial assistance take reasonable steps to provide meaningful access to persons with limited
English proficiency (LEP) to their programs and services. Providing meaningful access for persons
with LEP may entail providing language assistance services, including oral interpretation and written
translation. Executive Order 13166, lmproving Access to Services for Persons with Limited English
Proficiency (August 11, 2000), requires federal agencies to issue guidance to recipients, assisting
such organizations and entities in understanding their language access obligations. DHS published
the required recipient guidance in April 2011, DHS Guidance to Federal Financial Assistance
Recipients Regarding Title Vl Prohibition against National Origin Discrimination Affecting Limited
English Proficient Persons, 76 Fed. Reg. 21755-21768, (April 18, 2011). The Guidance provides
helpful information such as how a recipient can determine the extent of its obligation to provide
language services, selecting language services, and elements of an effective plan on language
assistance for LEP persons. For additional assistance and information regarding language access
obtigations, please referto the DHS Recipient Guidance at https://www.dhs.qov/quidance-published-
help-department-supported-oroanizations-provide-meaninqful-access-oeoole-limited and additional
resources on http://www. lep.qov.
9. NIMS COMPLIANCE
a. The National lncident Management System (NIMS) identifies concepts and principles that answer
how to manage emergencies from preparedness to recovery regardless of their cause, size,
location, or complexity. NIMS provides a consistent, nationwide approach and vocabulary for
multiple agencies or jurisdictions to work together to build, sustain, and deliver the core
capabilities needed to achieve a secure and resilient nation.
DHS.FEMA-HSGP-SHSP-FFY1 8 Page 7 of 38 Kittitas County Sheriffs Office, E21-187
B.
b. Consistent implementation of NIMS provides a solid foundation across jurisdictions and
disciplines to ensure effective and integrated preparedness, planning, and response. NIMS
empowers the components of the National Preparedness System, a requirement of Presidential
Policy Directive 8, to guide activities within the public and private sector and describes the
planning, organizationalactivities, equipping, training and exercising needed to build and sustain
the core capabilities in support of the National Preparedness Goal.
c. In order to receive FY 2018 federal preparedness funding, to include HSGP, the Subrecipient will
ensure all NIMS objectives have been initiated and/or are in progress toward completion. NIMS
lmplementation Objectives are located at https://wvw.fema.qov/media-
librarv/assets/documetns/1 30743.
HSGP SPECIFIC REQUIREMENTS
1. 18HSGP stipulates the following requirements for overall grant funding which are managed at the
State Administrative Agency (SAA) level; specific caps or thresholds for this Agreement may differ:
a. Up to 5% percent of the HSGP award received by the Department may be used for management
and administrative (M&A) purposes directly related to administration of the HSGP grant. The
maximum percentage of the Grant Agreement Amount that may be used by the Subrecipient for
M&A costs underthisAgreement is identified in the Budget (Attachment 2), and may be lessthan,
but will not exceed, the maximum 5o/o.
b. At least 25% of the combined HSGP award allocated under SHSP and UASI must be dedicated
towards law enforcement terrorism prevention activities (LETPA). The LETPA percentage of the
Grant Agreement Amount that must be met as a minimum requirement of this Agreement by the
Subrecipient is identified in the Budget (Attachment 2) and may differ from the combined 25%
requirement. lf the Subrecipient anticipates spending less than the indicated amount on LETPA
activities as indicated in the Budget (Attachment 2), a budget amendment is required.
c. The total of personnel expenses may not exceed 50% percent of the individual program awards
received by the Department unless a Personnel Cap Waiver has been received from DHS. The
maximum percentage of the Grant Agreement Amount that may be used by the Subrecipient for
personnel expenses under this Agreement is identified in the Budget (Attachment 2) and may
differ from the 50% limit. lf the Subrecipient anticipates spending more on personnel costs than
what is in the Budget (Attachment2), a budget amendment is required. Additionalapprovalsteps
may be required for each program before the personnel percentage can be increased.
2. SHSP-funded projects must address high-priority preparedness gaps across all core capabilities that
support terrorism preparedness.
3. UAS|-funded projects must build and sustain the capabilities necessary for high-threat, high-density
Urban Areas to prevent, protect against, mitigate, respond to, and recover from acts of terrorism.
4. OPSG-funded projects must enhance cooperation and coordination among Customs and Border
Protection, United States Border Patrol, and local, tribal, territorial, state, and federal law enforcement
agencies in a joint mission to secure the United States' borders along routes of ingress from
international borders to include travel corridors in states bordering Mexico and Canada, as well as
states and territories with internationalwater borders.
5. The Subrecipient shall use HSGP funds only to perform tasks as described in the Work Plan
(Attachment 2), as approved by the Department, and in compliance with this Agreement.
6. Subrecipients are encouraged to participate in the State's annual Training and Exercise Planning
Workshop (TEPW or may conduct their own local/regional TEPW.
7. Subrecipients must request prior approval from Department Key Personnel to attend non-DHS/FEMA
training courses per DHS/FEMA Grant Programs Directorate Policy FP 207-008-064-1
(https://www.fema.goy/media-librarv/assets/documents/34856). This requirement only applies to
training courses and does not include attendance at conferences. Furthermore, additional federal
approvals are needed for courses that relate to Countering Violent Extremism.
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c.
8. Subrecipients will provide reports and/or assist with the complelion of reports required by the HSGP
federalaward, including, but not limited to, the Stakeholder Preparedness Review (SPR), Threat and
Hazard ldentification and Risk Assessment (THIRA), core capabilities assessment, and data calls.
DHS TERMS AND CONDITIONS
As a subrecipient of 18HSGP program funding, the Subrecipient shall comply with all applicable DHS
terms and conditions of the 18HSGP Award Lefter and its incorporated documents for DHS Grant No.
EMW-2018-SS-00088-S01, which are incorporated in and made a part of this Agreement as Attachment
1.
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Exhibit B
Washington State Military Department
GENERAL TERMS AND CONDITIONS
Department of Homeland Security (DHS/
Federal Emergency Management Agency (FEMA)
Grants
DEFINITIONS
As used throughout this Agreement, the terms will have the same meaning as defined in 2 CFR 200
Subpart A (which is incorporated herein by reference), except as otherwise set forth below:
a. "Agreement" means this Grant Agreement.
b. "Department" means the Washington State Military Department, as a state agency, any division,
section, office, unit or other entity of the Department, or any of the officers or other officials lawfully
representing that Department. The Department is a recipient of a federal award directly from a
federal awarding agency and is the pass-through entity making a subaward to a Subrecipient
under this Agreement.
c. "Subrecipient" when capitalized is primarily used throughout this Agreement in reference to the
non-federal entity identified on the Face Sheet of this Agreement that has received a subaward
from the Department. However, the definition of "Subrecipient" is the same as in 2 CFR 200.93
for all other purposes.
d. "Monitoring Activities" means all administrative, financial, or other review activities that are
conducted to ensure compliance with all state and federal laws, rules, regulations, authorities and
policies.
e. "lnvestment" means the grant application submitted by the Subrecipient describing the project(s)
for which federal funding is sought and provided under this this Agreement. Such grant
application is hereby incorporated into this Agreement by reference.
ADVANCE PAYMENTS PROHIBITED
The Department shall make no payments in advance or in anticipation of goods or services to be provided
under this Agreement. Subrecipient shall not invoice the Department in advance of delivery and invoicing
of such goods or services.
AMENDMENTS AND MODIFICATIONS
The Subrecipient or the Department may request, in writing, an amendment or modification of this
Agreement. However, such amendment or modification shall not be binding, take effect or be
incorporated herein until made in writing and signed by the authorized representatives of the Department
and the Subrecipient. No other understandings or agreements, written or oral, shall be binding on the
parties.
AMERICANS WTH DISABILITIES ACT (ADA) OF 1990. PUBLIC LAW 101-336. 42 U.S.C. 12101 ET
SEQ. AND LTS IMPLEMENTING REGULATIONS ALSO REFERRED TO AS THE "ADA" 28 GFR Part
35.
The Subrecipient must comply with the ADA, which provides comprehensive civil rights protec{ion to
individuals with disabilities in the areas of employment, public accommodations, state and local
government services, and telecommunication.
ASSURANCES
The Department and Subrecipient agree that all activity pursuant to this Agreement will be in accordance
with all the applicable current federal, state and local laws, rules and regulations.
CERTIFICATION REGARDING DEBARMENT. SUSPENSION. OR INELIGIBILITY
As federal funds are a basis for this Agreement, the Subrecipient certifies that the Subrecipient is not
presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from
participating in this Agreement by any federal department or agency.
The Subrecipient shall complete, sign, and retum a Certification Regarding Debarment, Suspension,
lneligibility, and Voluntary Exclusion form located at htto://mil.wa.qov/emerqencv-manaqqment-
division/grants/requiredgrantforms. Any such form completed by the Subrecipient for this Agreement
shall be incorporated into this Agreement by reference.
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Further, the Subrecipient agrees to comply with all applicable federal regulations concerning the federal
debarment and suspension system, including 2 CFR Part 180. The Subrecipient certifies that it will
ensure that potential contractors or Subrecipients or any of their principals are not debarred, suspended,
proposed for debarment, declared ineligible, or voluntarily excluded from participation in "covered
transactions" by any federal department or agency. "Covered transactions" include procurement
contracts for goods or services awarded under a non-procurement transaction (e.9. grant or cooperative
agreement) that are expected to equal or exceed $25,000, and subawards to Subrecipients for any
amount, With respect to covered transactions, the Subrecipient may comply with this provision by
obtaining a certification statement from the potential contractor or Subrecipient or by checking the System
for Award Management (https://sam.gov/portal/SAM/##11) maintained by the federal government. The
Subrecipient also agrees not to enter into any arangements or contracts with any party on the
Washington State Department of Labor and lndustries' "Debarred Contractor List"
(httos://secure.lni.wa.oov/debarandstrikej0ontractorDebarList.aspx). The Subrecipient also agrees not
to enter into any agreements or contracts for the purchase of goods and services with any party on theDepartment of Enterprise Services' Debarred Vendor List
(http://www.des.wa.oov/services/ContrqctinoPurchasinq/Business/PagesA/endor-Debarment.aspx).
CERTIFICATION REGARDING RESTRICTIONS ON LOBBYING
As required by 44 CFR Part 18, the Subrecipient hereby certifies that to the best of its knowledge and
belief: (1) no federally appropriated funds have been paid or will be paid by or on behalf of the
Subrecipient to any person for influencing or attempting to influence an officer or employee of an agency,
a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress
in connection with the awarding of any federal contract, the making of any federal grant, the making of
any federal loan, the entering into of any cooperative agreement, and the extension, continuation,
renewal, amendment, or modification of any federal contract, grant, loan, or cooperative agreement; (2)
that if any funds other than federal appropriated funds have been paid or will be paid to any person for
influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an
officer or employee of Congress, or an employee of a Member of Congress in connection with this
Agreement, grant, loan, or cooperative agreement, the Subrecipient will complete and submit Standard
Form-LLL, "Disclosure Form to Report Lobbying," in accordance with its instructions; (3) and that, as
applicable, the Subrecipient will require that the language of this certification be included in the award
documents for all subawards at all tiers (including subcontracts, sub-grants, and contracts under grants,
loans, and cooperative agreements) and that all Subrecipients shall certify and disclose accordingly. This
certification is a material representation of fact upon which reliance was placed when this transaction was
made or entered into and is a prerequisite for making or entering into this transaction imposed by section
1352, title 31, U.S. Code.
CoMPLTANCE WTH APPIJgABLE STATUTES. RULES ANp DEPARTMENT pOLtCtES-
The Subrecipient and all its contractors and subrecipients shall comply with, and the Department is not
responsible for determining compliance with, any and all applicable federal, state, and local laws,
regulations, executive orders, OMB Circulars, and/or policies. This obligation includes, but is not limited
to: nondiscrimination laws andlor policies, Energy Policy and Conservation Act (PL 94-163, as amended),
the Americans with Disabilities Act (ADA), Age Discrimination Act of 1975, Title Vl of the Civil Rights Act
of 1964, Civil Rights Act of 1968, the Robert T. Stafford Disaster Relief and Emergency Assistance Act,
(PL 93-288, as amended), Ethics in Public Service (RCW42.52), Covenant Against Contingent Fees (48
CFR Section 52.20T5), Public Records Act (RCW 42.56), Prevailing Wages on Public Works (RCW
39.12),StateEnvironmentalPolicyAct(RCW43.21C),ShorelineManagementActof 1971 (RCW90.58),
State Building Code (RCW 19.27), Energy Related Building Standards (RCW 19,27A), Provisions in
Buildings for Aged and Handicapped Persons (RCW 70.92), and safety and health regulations.
ln the event of noncompliance or refusal to comply with any applicable law, regulation, executive order,
OMB Circular or policy by the Subrecipient, its contractors or subrecipients, the Department may rescind,
cancel, or terminate the Agreement in whole or in part in its sole discretion. The Subrecipient is
responsible for all costs or liability arising from its failure, and that of its contractors and subrecipients, to
comply with applicable laws, regulations, executive orders, OMB Circulars or policies.
CONFLICT OF INTEREST
No officer or employee of the Department; no member, officer, or employee of the Subrecipient or its
designees or agents; no member of the governing body of the jurisdiction in which the project is
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undertaken or located; and no other otficial of the Subrecipient who exercises any functions or
responsibilities with respect to the project during his or her tenure, shall have any personal or pecuniary
gain or interest, direct or indirect, in any contract, subcontract, or the proceeds thereof, for work to be
performed in connec'tion with the project assisted under this Agreement.
The Subrecipient shall incorporate, or cause to incorporate, in all such contracts or subawards, a
provision prohibiting such interest pursuant to this provision.
4.10 CONTBACTTNG & PROCUREMENTa. The Subrecipient shall use a competitive procurement process in the procurement and award of
any contracts with contractors or subcontractors that are entered into under the original
agreement award. The procurement process followed shall be in accordance with 2 GFR Part
200.318 General procurement standards through 200.326 Contract provisions.
As required by Appendix ll to 2 CFR Part 200, all contracts entered into by the Subrecipient under
this Agreement must include the following provisions, as applicable:
1) Contracts for more than the simplified acquisition threshold currently set at $150,000, which
is the inflation adjusted amount determined by the Civilian Agency Acquisition Council and
the Defense Acquisition Regulations Council (Councils) as authorized by 41 U.S.C. 1908,
must address administrative, contractual, or legal remedies in instances where contractors
violate or breach contract terms, and provide for such sanctions and penalties as appropriate.
2) All contracts in excess of $10,000 must address termination for cause and for convenience
by the non-federal entity including the manner by which it will be affected and the basis for
settlement.
3) Equal Employment Opportunity. Except as otherwise provided under 41 CFR Part 60, atl
contracts that meet the definition of "federally assisted construction contract" in 41 CFR Part
60-1.3 must include the equal opportunity clause provided under 41 CFR 60-1.4(b), in
accordance with Executive Order 11246, "Equal Employment Opportunity" (30 FR 12319,
12935,3 CFR Part, 1964-1965 Comp., p. 339), as amended by Executive Order 11375,
"Amending Executive Order '11246 Relating to Equal Employment Opportunity," and
implementing regulations at 41 CFR part 60, "ffice of Federal Contract Compliance
Programs, Equal Employment Opportunity, Department of Labor."
4) Davis-Bacon Act, as amended (40 U.S.C. 3141-3148). When required by Federal program
legislation, all prime construction contracts in excess of $2,000 awarded by non-federal
entities must include a provision for compliance with the Davis-Bacon Act (40 U.S.C. 3141-
3144, and 3146-3148) as supplemented by Department of Labor regulations (29 CFR Part
5, "Labor Standards Provisions Applicable to Contracts Govering Federally Financed and
Assisted Construction"). ln accordance with the statute, contractors must be required to pay
wages to laborers and mechanics at a rate not less than the prevailing wages specified in a
wage determination made by the Secretary of Labor. ln addition, contractors must be
required to pay wages not less than once a week. The non-federal entity must place a copy
of the current prevailing wage determination issued by the Department of Labor in each
solicitation. The decision to award a contract or subcontract must be conditioned upon the
acceptance of the wage determination. The non-federal entity must report all suspected or
reported violations to the federal awarding agency. The contracts must also include a
provision for compliance with the Copeland "Anti-Kickback" Act (40 U.S.C. 3145), as
supplemented by Department of Labor regulations (29 CFR Part 3, 'Contractors and
Subcontractors on Public Building or Public Work Financed in \rVhole or in Part by Loans or
Grants from the United States"). The Act provides that each contractor or Subrecipient must
be prohibited from inducing, by any means, any person employed in the construction,
completion, or repair of public work, to give up any part of the compensation to which he or
she is otherwise entitled. The non-federal entity must report all suspected or reported
violations to the federal awarding agency.
5) Contract Work Hours and Safety Standards Act (40 U.S.C. 3701-3708). Where applicable,
all contracts awarded by the non-federal entity in excess of $100,000 that involve the
employment of mechanics or laborers must include a provision for compliance with 40 U.S.C.
37O2 and 3704, as supplemented by Department of Labor regulations (29 CFR Part 5). Under
40 U.S.C. 3702 oI the Act, each contractor must be required to compute the wages of every
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mechanic and laborer on the basis of a standard work week of 40 hours. Work in excess of
the standard work week is permissible provided that the worker is compensated at a rate of
not less than one and a half times the basic rate of pay for all hours worked in excess of 40
hours in the work week. The requirements of 40 U.S.C . 3704 are applicable to construction
work and provide that no laborer or mechanic must be required to work in surroundings or
under working conditions which are unsanitary, hazardous or dangerous. These
requirements do not apply to the purchases of supplies or materials or articles ordinarily
available on the open market, or contracts for transportation or transmission of intelligence.
6) Rights to lnventions Made Under a Contract or Agreement. lf the federal award meets the
definition of "funding agreement" under 37 CFR S401.2 (a) and the recipient or Subrecipient
wishes to enter into a contract with a small business firm or nonprofit organization regarding
the substitution of parties, assignment or performance of experimental, developmental, or
research work under that 'funding agreement," the recipient or Subrecipient must comply
with the requirements of 37 CFR Part 401, "Rights to lnventions Made by Nonprofit
Organizations and Small Business Firms Under Government Grants, Contracts and
Cooperative Agreements," and any implementing regulations issued by the awarding agency.
7\ Clean Air Act (42 U.S.C. 7401-7671q.) and the Federal Water Pollution Control Act (33
U.S.C. 1251-1387), as amended-Contracts and subgrants of amounts in excess of
$150,000 must contain a provision that requires the non-federal award to agree to comply
with all applicable standards, orders or regulations issued pursuant to the Clean Air Act (42
U.S.C. 7401-7671q) and the Federal Water Pollution Control Act as amended (33 U.S.C.
1251-1387). Violations must be reported to the federal awarding agency and the Regional
Office of the Environmental Protection Agency (EPA).
8) Debarment and Suspension (Executive Orders 12549 and 12689)-4 contract award (see 2
CFR 180.220) must not be made to parties listed on the government-wide exclusions in the
System for Award Management (SAM), in accordance with the OMB guidelines at 2 CFR 180
that implement Executive Orders 12549 (3 CFR part 1986 Comp., p. 189) and 12689 (3 CFR
part 1989 Comp., p. 235), "Debarment and Suspension." SAM Exclusions contains the
names of parties debarred, suspended, or otherwise excluded by agencies, as well as parties
declared ineligible under statutory or regulatory authority other than Executive Order 12549.
9) Byrd Anti-Lobbying Amendment (31 U.S.C. 1352)-Contractors that apply or bid for an award
exceeding $100,000 must file the required certification. Each tier certifies to the tier above
that it will not and has not used federal appropriated funds to pay any person or organization
for influencing or attempting to influence an officer or employee of any agency, a member of
Congress, officer or employee of Congress, or an employee of a member of Congress in
connection with obtaining any federal contract, grant or any other award covered by 31
U.S.C. 1352. Each tier must also disclose any lobbying with non-federal funds that takes
place in connection with obtaining any federal award. Such disclosures are forwarded from
tier to tier up to the non-federal award.
10) Procurement of recovered materials - As required by 2 CFR 200.322, a non-federal entity
that is a state agency or agency of a political subdivision of a state and lts contractors must
comply with section 6002 of the Solid Waste Disposal Act, as amended by the Resource
Conservation and Recovery Act. The requirements of Section 6002 include procuring only
items designated in guidelines of the Environmental Protection Agency (EPA) at 40 CFR part
247 that contain the highest percentage of recovered materials practicable, consistent with
maintaining a satisfactory level of competition, wherethe purchase price of the item exceeds
$10,000 or the value of the quantity acquired during the preceding fiscal year exceeded
$10,000; procuring solid waste management services in a manner that maximizes energy
and resource recovery; and establishing an affirmative procurement program for
procurement of recovered materials identified in the EPA guidelines.
11) Notice of awarding agency requirements and regulations pertaining to reporting.
12) Federal awarding agency requirements and regulations pertaining to copyrights and rights in
data.
13) Access by the Department, the Subrecipient, the federal awarding agency, the Comptroller
General of the United States, or any of their duly authorized representatives to any books,
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documents, papers, and records of the contractor which are directly pertinent to that specific
contract for the purpose of making audit, examination, excerpts, and transcriptions.
14) Retention of all required records for six years after the Subrecipient has made final payments
and all other pending matters are closed.
15) Mandatory standards and policies relating to energy efficiency which are contained in the
state energy conservation plan issued in compliance with the Energy Policy and
Conservation Act (Pub. L. 94-163, 89 Stat. 871).
b. The Department reserves the right to review the Subrecipient's procurement plans and
documents and require the Subrecipient to make changes to bring its plans and documents into
compliance with the requirements of 2 CFR Part 200.318 through 200.326. The Subrecipient
must ensure that its procurement process requires contractors and subcontractors to provide
adequate documentation with sufficient detail to support the costs of the project and to allow both
the Subrecipient and Department to make a determination on eligibility of project costs.
c. All contracting agreements entered into pursuant to this Agreement shall incorporate this
Agreement by reference
DISCLOSURE
The use or disclosure by any party of any information concerning the Department for any purpose not
directly connected with the administration of the Department's or the Subrecipient's responsibilities with
respect to services provided under this Agreement is prohibited except by prior written consent of the
Department or as required to comply with the state Public Records Act, other law or court order.
DISPUTES
Except as otherwise provided in this Agreement, when a bona fide dispute arises between the parties
and it cannot be resolved through discussion and negotiation, either party may request a dispute
resolution panel to resolve the dispute. A request for a dispute resolution board shall be in writing, state
the disputed issues, state the relative positions of the parties, and be sent to all parties. The panel shall
consist of a'representative appointed by the Department, a representative appointed by the Subrecipient
and a third party mutually agreed upon by both parties. The panel shall, by majority vote, resolve the
dispute. Each party shall bear the cost for its panel member and its attorney fees and costs and share
equally the cost of the third panel member.
LEGAL RELATIONS
It is understood and agreed that this Agreement is solely for the benefit of the parties to the Agreement
and gives no right to any other party. No joint venture or partnership is formed as a result of this
Agreement.
To the extent allowed by law, the Subrecipient, its successors or assigns, will protect, save and hold
harmless the Department, the State of Washington, and the United States Government and their
authorized agents and employees, from all claims, actions, costs, damages or expenses of any nature
whatsoever by reason of the acts or omissions of the Subrecipient, its subcontractors, subrecipients,
assigns, agents, contractors, consultants, licensees, invitees, employees or any person whomsoever
arising out of or in connection with any acts or activities authorized by this Agreement.
To the extent allowed by law, the Subrecipient further agrees to defend the Department and the State of
Washington and their authorized agents and employees in any litigation; including payment of any costs
or attorneys fees for any claims or action commenced thereon arising out of or in connection with acts
or activities authorized by this Agreement.
This obligation shall not include such claims, costs, damages or expenses which may be caused by the
sole negligence of the Department; provided, that if the claims or damages are caused by or result from
the concurrent negligence of (1) the Department, and (2) the Subrecipient, its agents, or employees, this
indemnity provision shall be valid and enforceable only to the extent of the negligence of the Subrecipient,
or the Subrecipient's agents or employees.
lnsofar as the funding source, the Department of Homeland Security (DHS)/Federal Emergency
Management Agency (FEMA), is an agency of the Federal government, the following shall apply:
44 CFR 206.9 Non-liabilitV. The Federal government shall not be liable for any claim based upon the
exercise or performance of, or the failure to exercise or perform a discretionary function or duty on the
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part of a federal agency or an employee of the Federal government in carrying out the provisions of the
Stafford Act.
LIMITATION OF AUTHORITY - AUTHORIZED SIGNATURE
The signatories to this Agreement represent that they have the authority to bind their respective
organizations to this Agreement. Only the Department's Authorized Signature representative and the
Authorized Signature representative of the Subrecipient or Alternate for the Subrecipient, formally
designated in writing, shall have the express, implied, or apparent authority to alter, amend, modiff, or
waive any clause or condition of this Agreement. Any alteration, amendment, modification, or waiver of
any clause or condition of this Agreement is not effective or binding unless made in writing and signed
by both parties' Authorized Signature representatives.
Further, only the Authorized Signature representative or Alternate for the Subrecipient shall have
signature authority to sign reimbursement requests, time extension requests, amendment and
modification requests, requests for changes to projects or work plans, and other requests, certifications
and documents authorized by or required under this Agreement.
LOSS OR REDUCTION OF FUNDING
ln the event funding from state, federal, or other sources is withdrawn, reduced, or limited in any way
after the effective date of this Agreement and prior to normal completion or end date, the Department
may unilaterally reduce the work plan and budget or unilaterally terminate all or part of the Agreement as
a "Termination for Cause" without providing the Subrecipient an opportunity to cure. Alternatively, the
parties may renegotiate the terms of this Agreement under "Amendments and Modifications" to comply
with new funding limitations and conditions, although the Department has no obligation to do so.
NONASSIGNABILITY /
Neither this Agreement, nor any claim arising under this Agreement, shall be transferred or assigned by
the Subrecipient.
NONDISCRIMINATION
The Subrecipient shall comply with all applicable federal and state non-discrimination laws, regulations,
and policies. No person shall, on the grounds of age, race, creed, color, sex, sexualorientation, religion,
national origin, marital status, honorably discharged veteran or military status, or disability (physical,
mental, or sensory) be denied the benefits of, or otherwise be subjected to discrimination under any
project, program, or activity, funded, in whole or in part, under this Agreement.
NOTICES
The Subrecipient shall comply with all public notices or notices to individuals required by applicable local,
state and federal laws and regulations and shall maintain a record of this compliance.
OCCUPATIONAL SAFETY/HEALTH ACT And WASHINGTON INDUSTR.IAL SAFEff HEALTH ACT(osHA /utsHA)
The Subrecipient represents and warrants that its work place does now or will meet all applicable federal
and state safety and health regulations that are in effect during the Subrecipient's performance under this
Agreement. To the extent allowed by law, the Subrecipient further agrees to indemnify and hold harmless
the Department and its employees and agents from all liability, damages and costs of any nature,
including, but not limited to, costs of suits and attorneys' fees assessed against the Department, as a
result of the failure of the Subrecipient to so comply.
OWNERSHIP OF PROJECT/CAPITAL FACILITIES
The Department makes no claim to any capital facilities or real property improved or constructed with
funds under this Agreement, and by this subaward of funds does not and will not acquire any ownership
interest or title to such property of the Subrecipient. The Subrecipient shall assume all liabilities and
responsibilities arising from the ownership and operation of the project and agrees to indemnify and hold
the Department, the State of Washington and the United States government harmless from any and all
causes of action arising from the ownership and operation of the project.
POLTITCAL ACT|V|TY
No portion of the funds provided herein shall be used for any partisan political activity or to further the
election or defeat of any candidate for public office or influence the approval or defeat of any ballot issue.
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PROHTBTTTON AGA]NST pAyMEN.T OF BONUS OR COMMTSSTON
The assistance provided under this Agreement shall not be used in payment of any bonus or commission
for the purpose of obtaining approval of the application for such assistance or any other approval or
concurrence under this Agreement provided, however, that reasonable fees or bona fide technical
consultant, managerial, or other such services, other than actual solicitation, are not hereby prohibited if
otherwise eligible as project costs.
PUBLICITY
The Subrecipient agrees to submit to the Department prior to issuance all adverlising and publicity
matters relating to this Agreement wherein the Department's name is mentioned, or language used from
which the connection of the Department's name may, in the Department's judgment, be inferred or
implied. The Subrecipient agrees not to publish or use such advertising and publicity mafters without the
prior written consent of the Department. The Subrecipient may copyright original work it develops in the
course of or under this Agreement; however, pursuant to 2 CFR Part 200.315, FEMA reserves a royalty-
free, nonexclusive, and irrevocable license to reproduce, publish or otherwise use, and to authorize
others to use the work for government purposes.
Publication resulting from work performed under this Agreement shall include an acknowledgement of
FEMA's financialsupport, by CFDA number, and a statement that the publication does not constitute an
endorsement by FEMA or reflect FEMA's views.
RECAPTURE PROVISION
ln the event the Subrecipient fails to expend funds under this Agreement in accordance with applicable
federal, state, and local laws, regulations, and/or the provisions of the Agreement, the Department
reserves the right to recapture funds in an amount equivalent to the extent of noncompliance. Such right
of recapture shall exist for the life of the project following Agreement termination. Repayment by the
Subrecipient of funds under this recapture provision shall occur within 30 days of demand. ln the event
the Department is required to institute legal proceedings to enforce the recapture provision, the
Department shall be entitled to its costs and expenses thereof, including attorney fees from the
Subrecipient.
RECORDSa. The Subrecipient agrees to maintain all books, records, documents, receipts, invoices and all
other electronic or wriften records necessary to sufficiently and properly reflect the Subrecipient's
contracts, subawards, grant administration, and payments, including all direct and indirect
charges, and expenditures in the performance of this Agreement (the "records").
b. The Subrecipient's records related to this Agreement and the projects funded may be inspected
and audited by the Department or its designee, by the Office of the State Auditor, DHS, FEMA or
their designees, by the Comptroller General of the United States or its designees, or by other
state or federal officials authorized by law, for the purposes of determining compliance by the
Subrecipient with the terms of this Agreement and to determine the appropriate level of funding
to be paid under the Agreement,
c. The records shall be made available by the Subrecipient for such inspection and audit, together
with suitable space for such purpose, at any and all times during the Subrecipient's normal
working day.
d. The Subrecipient shall retain and allow access to all records related to this Agreement and the
funded project(s) for a period of at least six (6) years following final payment and closure of the
grant under this Agreement. Despite the minimum federal retention requirement of three (3)
years, the more stringent State requirement of six (6) years must be followed.
RESPONSIBILIW FOR PROJECT/STATEMENT OF WORKMORK PLAN
\Nhile the Department undertakes to assist the Subrecipient with the projecUstatement of worUwork plan
(project) by providing federal award funds pursuant to this Agreement, the project itself remains the sole
responsibility of the Subrecipient. The Department undertakes no responsibility to the Subrecipient, or
to any third party, other than as is expressly set out in this Agreement.
The responsibilityforthe design, development, construction, implementation, operation and maintenanee
of the project, as these phrases are applicable to this project, is solely that of the Subrecipient, as is
responsibility for any claim or suit of any nature by any third party related in any way to the project.
DHS-FEMA.HSGP-SHSP-FFY1 8 Page 16 of38 Kittitas Coung Sheriffs Otftce, E21-187
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Prior to the start of any construction activity, the Subrecipient shall ensure that all applicable federal,
state, and local permits and clearances are obtained, including, but not limited to, FEMA compliance with
the National Environmental Policy Act, the National Historic Preservalion Act, the Endangered Species
Act, and all other environmental laws, regulations, and executive orders.
The Subrecipient shall defend, at its own cost, any and all claims or suits at law or in equity, which may
be brought against the Subrecipient in connection with the project. The Subrecipient shall not look to the
Department, or to any state or federal agency, or to any of their employees or agents, for any
performance, assistance, or any payment or indemnity, including, but not limited to, cost of defense
and/or aftorneys' fees, in connection with any claim or lawsuit brought by any third party related to any
design, development, construction, implementation, operation and/or maintenance of a project.
SEVERABILITY
lf any court of rightfuljurisdiction holds any provision or condition under this Agreement or its application
to any person or circumstances invalid, this invalidity does not affect other provisions, terms or conditions
of the Agreement, which can be given effect without the invalid provision. To this end, the terms and
conditions of this Agreement are declared severable.
SINGLE AUDIT ACT REQUIREMENTS (includinq aIIAMENDMENTS)
Non-federal entities, as subrecipients of a federal award, that expend $750,000 or more in one fiscal year
of federal funds from all sources, direct and indirect, are required to have a single or a program-specific
audit conducted in accordance with 2 CFR Part 200 Subpart F. Non-federal entities that spend less than
$750,000 a year in federal awards are exempt from federal audit requirements for that year, except as
noted in 2 CFR Part 200 Subpart F. As defined in 2 CFR Part 200, the term "non-federal entity" means
a State, local government, lndian tribe, institution of higher education, or non-profit organization that
carries out a federal award as a recipient or subrecipient.
Subrecipients that are required to have an audit must ensure the audit is performed in accordance with
Generally Accepted Government Auditing Standards (GAGAS) as found in the Government Auditing
Standards (the Revised Yellow Book) developed by the United States Comptroller General and the OMB
Compliance Supplement. The Subrecipient has the responsibility of notifying its auditor and requesting
an audit in compliance with 2 CFR Part 200 Subpart F, to include the Washington State Audito/s Office,
a federal auditor, or a public accountant performing work using GAGAS, as appropriate. Costs of the
audit may be an allowable grant expenditure as authorizedby 2 CFR Part 200.425.
The Subrecipient shall maintain auditable records and accounts so as to facilitate the audit requirement
and shall ensure that any subcontractors also maintain auditable records. The Subrecipient is
responsible for any audit exceptions incurred by its own organization or that of its
subcontractors. Responses to any unresolved management findings and disallowed or questioned costs
shall be included with the audit report. The Subrecipient must respond to Department requests for
information or corrective action concerning audit issues or findings within 30 days of the date of
request. The Department reseryes the right to recover from the Subrecipient all disallowed costs
resulting from the audit.
After the single audit has been completed, and if it includes any audit findings, the Subrecipient must
send a full copy of the audit and its Conective Action Plan to the Department at the following address no
later than nine (9) months after the end of the Subrecipient's fiscal year(s):
Contracts Office
Washington Military Department
Finance Division, Building #1 T A-20
Camp Murray, WA 98430-5032
lf the Subrecipient claims it is exempt from the audit requirements of 2 CFR Part 200 Subpart F, the
Subrecipient must send a completed "2 CFR Part 200 Subpart F Audit Certification Form'
(https://www.mil.wa.oov/emergencv-manaoement-division/orants/requiredqrantforms) to the Department
at the address listed above identiffing this Agreement and explaining the criteria for exemption no later
than nine (9) months after the end of the Subrecipient's fiscal yea(s).
The Department retains the sole discretion to determine whether a valid claim for an exemption from the
audit requirements of this provision has been established.
The Subrecipient shall include the above audit requirements in any subawards.
DHS.FEMA-HSGP.SHSP.FFYl 8 Page 17 of38 Kittitas County Sheriff s Otfice, 821 -187
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Conducting a single or program-specific audit in compliance with 2 CFR Part 200 Subpart F is a material
requirement of this Agreement. ln the absence of a valid claim of exemption from the audit requirements
of 2 CFR Part 200 Subpart F, the Subrecipient's failure to comply with said audit requirements may result
in one or more of the following actions in the Department's sole discretion: a percentage of federal awards
being withheld until the audit is completed in accordance with 2 CFR Part 200 Subpart F; the withholding
or disallowing of overhead costs; the suspension of federal awards until the audit is conducted and
submitted; or termination of the federal award.
SUBRECIP|ENT NOT EMPLOYEE
The parties intend that an independent contractor relationship will be created by this Agreement. The
Subrecipient, and/or employees or agents performing under this Agreement are not employees or agents
of the Department in any manner whatsoever. The Subrecipient will not be presented as, nor claim to
be, an officer oremployee of the Department by reason of this Agreement, norwillthe Subrecipient make
any claim, demand, or application to or for any right or privilege applicable to an officer or employee of
the Department or of the State of Washington by reason of this Agreement, including, but not limited to,
Workmen's Compensation coverage, unemployment insurance benefits, social security benefits,
retirement membership or credit, or privilege or benefit which would accrue to a civil service employee
under Chapter 41.06 RCW.
It is understood that if the Subrecipient is another state department, state agency, state university, state
college, state community college, state board, or state commission, that the officers and employees are
employed by the State of Washington in their own right and not by reason of this Agreement.
TAXES. FEES AND LICENSES
Unless otherwise provided in this Agreement, the Subrecipient shall be responsible for, pay and maintain
in current status alltaxes, unemployment contributions, fees, licenses, assessments, permit charges and
expenses of any other kind for the Subrecipient or its staff required by statute or regulation that are
applicable to Agreement performance.
TERM INATION FOR CONVENI ENCE
Notwithstanding any provisions of this Agreement, the Subrecipient may terminate this Agreement by
providing written notice of such termination to the Department Key Personnel identified in the Agreement,
specifying the effective date thereof, at least thirty (30) days prior to such date.
Except as otherwise provided in this Agreement, the Department, in its sole discretion and in the best
interests of the State of Washington, may terminate this Agreement in whole or in part by providing ten
(10) calendar days written notice, beginning on the second day after mailing to the Subrecipient. Upon
notice of termination for convenience, the Department reserves the right to suspend all or part of the
Agreement, withhold further payments, or prohibit the Subrecipient from incurring additional obligations
of funds. ln the event of termination, the Subrecipient shall be liable for all damages as authorized by
law. The rights and remedies of the Department provided for in this section shall not be exclusive and
are in addition to any other rights and remedies provided by law.
TERMINATION OR SUSPENSION FOR CAUSE
ln the event the Department, in its sole discretion, determines the Subrecipient has failed to fulfill in a
timely and proper manner its obligations under this Agreement, is in an unsound financial condition so
as to endanger performance hereunder, is in violation of any laws or regulations that render the
Subrecipient unable to perform any aspect of the Agreement, or has violated any of the covenants,
agreements or stipulations of this Agreement, the Department has the right to immediately suspend or
terminate this Agreement in whole or in part.
The Department may notify the Subrecipient in writing of the need to take corrective action and provide
a period of time in which to cure. The Department is not required to allow the Subrecipient an opportunig
to cure if it is not feasible as determined solely within the Department's discretion. Any time allowed for
cure shall not diminish or eliminate the Subrecipient's liability for damages or othenrise affect any other
remedies available to the Department. lf the Department allows the Subrecipient an opportunity to cure,
the Department shall notify the Subrecipient in writing of the need to take conective action. lf the
corrective action is not taken within ten (10) calendar days or as otherwise specified by the Department,
or if such conective action is deemed by the Department to be insufficient, the Agreement may be
terminated in whole or in part.
DHS-FEMA.HSGP-SHSP.FFYl 8 Page 18 of38 Kittitas Coung Sheriffs Otfice, E21-187
A.33
The Department reserves the right to suspend all or part of the Agreement, withhold further payments,
or prohibit the Subrecipient from incurring additional obligations of funds during investigation of the
alleged compliance breach, pending corrective action by the Subrecipient, if allowed, or pending a
decision by the Department to terminate the Agreement in whole or in part.
ln the event of termination, the Subrecipient shall be liable for all damages as authorized by law, including,
but not limited to, any cost difference between the original Agreement and the replacement or cover
Agreement and all administrative costs directly related to the replacement Agreement, e.9., cost of
administering the competitive solicitation process, mailing, advertising and other associated staff time.
The rights and remedies of the Department provided for in this section shall not be exclusive and are in
addition to any other rights and remedies provided by law.
lf it is determined that the Subrecipient: (1) was not in default or material breach, or (2) failure to perform
was outside of the Subrecipient's control, fault or negligence, the termination shall be deemed to be a
"Termination for Convenience".
TERMINATION PROCEDURES
ln addition to the procedures set forth below, if the Department terminates this Agreement, the
Subrecipient shall follow any procedures specified in the termination notice. Upon termination of this
Agreement and in addition to any other rights provided in this Agreement, the Department may require
the Subrecipient to deliver to the Department any property specifically produced or acquired for the
performance of such part of this Agreement as has been terminated.
lf the termination is for convenience, the Department shall pay to the Subrecipient as an agreed upon
price, if separately stated, for properly authorized and completed work and services rendered or goods
delivered to and accepted by the Department prior to the effective date of Agreement termination, the
amount agreed upon by the Subrecipient and the Department for completed work and services and/or
equipment or supplies provided for which no separate price is stated, partially completed work and
services and/or equipment or supplies provided which are accepted by the Department, (iii) other work,
services andlor equipment or supplies which are accepted by the Department, and (iv) the protection and
preservation of property.
Failure to agree with such amounts shall be a dispute within the meaning of the "Disputes" clause of this
Agreement. lf the termination is for cause, the Department shall determine the extent of the liability of
the Department. The Department shall have no other obligation to the Subrecipient for termination. The
Department may withhold from any amounts due the Subrecipient such sum as the Department
determines to be necessary to protect the Department against potential loss or liability.
The rights and remedies of the Department provided in this Agreement shall not be exclusive and are in
addition to any other rights and remedies provided by law.
After receipt of a notice of termination, and except as otherwise directed by the Department in writing,
the Subrecipient shall:
a. Stop work underthe Agreement on the date, and to the extent specified, in the notice;
b. Place no further orders or contracts for materials, services, supplies, equipment and/or facilities
in relation to this Agreement except as may be necessary for completion of such portion of lhe
work under the Agreement as is not terminated;
c. Assign to the Department, in the manner, at the times, and to the extent directed by the
Department, all of the rights, title, and interest of the Subrecipient under the orders and contracts
so terminated, in which case the Department has the right, at its discretion, to settle or pay any
or all claims arising out of the termination of such orders and contracts;
d. Settle all outstanding liabilities and all claims arising out of such termination of orders and
contracts, with the approval or ratification of the Department to the extent the Department may
require, which approval or ratification shall be final for all the purposes of this clause;
e. Transfer title to the Department and deliver in the manner, at the times, and to the extent directed
by the Department any property which, if the Agreement had been completed, would have been
required to be furnished to the Department;
f. Complete performance of such part of the work as shall not have been terminated by the
Department in compliance with all contractual requirements; and
DHS-FEMA-HSGP-S HSP-FFY1 8 Page 19 of38 Kittitas County Sheriffs Office, E21-187
A.34
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4.36
g. Take such action as may be necessary, or as the Department may require, for the protection and
preservation of the property related to this Agreement which is in the possession of the
Subrecipient and in which the Department has or may acquire an interest.
UTILIZATION OF MINORITY AND WOMEN BUSINESS ENTERPRISES ruWBE)
The Subrecipient is encouraged to utilize business firms that are certified as minority-owned and/or
women-owned in carrying out the purposes of this Agreement. The Subrecipient may set utilization
standards, based upon local conditions or may utilize the State of Washington MVI/BE goals, as identified
in WAC 326-30-041.
VENUE
This Agreement shall be construed and enforced in accordance with, and the validity and performance
shall be governed by, lhe laws of the State of Washington. Venue of any suit between the parties arising
out of this Agreement shall be the Superior Court of Thurston County, Washington. The Subrecipient,
by execution of this Agreement acknowledges the jurisdiction of the courts of the State of Washington.
WAIVERS
No conditions or provisions of this Agreement can be waived unless approved in advance by the
Department in writing. The Department's failure to insist upon strict performance of any provision of the
Agreement or to exercise any right based upon a breach thereof, or the acceptance of any performance
during such breach, shall not constitute a waiver of any right under this Agreement.
DHS-FEMA.HSGP-SHSP-FFY1 8 Page 20 of 38 Kittitas County Sheriffs Ofice, E21-187
ATTACHMENT 1
FFY18 HSGP Award Documents
EMW-201 8-SS-00088-S0 1
U.S. D4artment of Homeland Security
Washington, D.C.20472
Brel Daughedy
Washinglon Military Depa rtme nt
Building 20
Camp Munay, WA98430 - 5122
R e: G ra nt No.EMW-201 8-SS-OffiBB
Dear Bral Daugherty:
Congratulations, on behalf of lhe Deparlmenl of Homeland Security, your application forfinancial assislance submitted under
lhe FiscalYear (FY)2018 Homeland SecurityGrantProgram hasbeen approved inthe amountof $13,788000.00. You are
nol required to malch this award wilh any amounl of non-Federalfunds.
Before you request and leceive any ofthe Federalfunds awarded l0 you, you must establish acceplance ofthe award. By
accepling this award, you acknowledge that lhe lems of lhe following documents are incorporated into the terms of your
award:
. AgreemenlArticles (altached lo thisAward Letter). Obligaling Documenl (attached to this Award Letter). FY 2018 Homeland Security Grant Prograrn Notice of Funding Opportunity.
Please make BurB you lead, undersland, and mainlain a copy of lhese documents in your oflicial file for this award.
ln orderio establish accepiance of the award and its terms, please followthese instuctions:
Step 1: Please log in to the ND Granls system ai https://portal.fema.gov.
Step 2:After logging h, you will ses the Home page with a Pending Tasks menu. Click on lhe Pending Tasks menu, select the
Applicalion sub-menu, and then click lhe link for'Award Ofier Review'lasks. This linkwifl navigata you to Award Packages
lhat are pending rsview.
Step 3: C lick th e Rev iew Award Fackage icon (wren cfi) to review lhe Award Packa ge and a cce pl o r declin e the awa rd. Please
save or print the Award Package for your records.
Syslem for Award Management (SAM); Grant recipients are lo keep all of lhEir information up to date in SAM, in particular,
your organizalion's fiame, address, DUNS number, EIN and banking informalion. Please ensure lhalthe DUNS numbar used
in SAM is the same one used to apply for all FEMA awards. Future payments will be contingent on the information provided
in the SA[4; lh erefore, it is imp erative lhat lhe informstion is co rre ct The Syste m fo r Award Mana gement is locate d al htF://
Wltl#.Sam.ooV.
lf you have any questions or have updaled your information in SAM. please let your Grants Management Specialist (GMS)
know as soon as possible. This will help use to make the necessary updates and avoid any inlenuptions in the paymsnl
procBss.
DHS.FEMA-HSGP-SHSP.FFYl 8 Page 21 of38 Kittitas County Sheriffs Otfice, E21-187
T6*&"'*rt
THOMAS GEORGE DINANNO GPD Assistant Administrator
DHS-FEMA-HSGP-SHSP.FFYl 8 Page 22 of 38 Kittitas County Sheriffs Otfice, E21-187
U.S. Department of Homeland Security
Washington, D.C.2M72
Anide I
Adicle ll
Adicle lll
Article lV
Arlicle V
Article Vl
Aflicle Vll
Arricle vlll
Arlicle lX
Article X
Atide Xl
Article Xll
Ailicle Xlll
GRANTEE:
PROGR.AIII:
AGRE E'tlIE }IT 1{ UIII BE R:
AGREEME]IT ARTICLES
Homaland Security Grant Program
Wash ington Military Depadment
Homeland Security Granl Program
EMW-20 1 8- SS-00088- SD 1
TAETE OF CONTENTS
Summary Desuiplion of Award
Operation Stonegarden Program Hold
Disposition of Equipment Acquired Under the Federal Award
Acceplance ofPost Award Changes
Procurement of Recovered Materials
Whislle blowe r Prole ction fut
Use of DHS Seal, Logo and Flags
usAPatriot Acr of 2001
Universalldentifier and System of Award Management
(sAM)
Reporting of Malters Related to Recipient lntegrily and
Performance
Rehabililation Act of 1973
Trafficking Mctims Protection Act of 2000
Tenoilsl Financing
DHS.FEMA.HSGP.SHSP-FFY1 8 Page 23 of 38 Kittitas County Sheriffs Office, E21-187
Article XV
Article )0/
Article XVI
Article )0/ll
Article X/lll
Article xlx
Article )C(
Article )C(l
Article )C(ll
Article )0(lll
Article )0(V
Article XXV
Article )O(Vl
Article )O(Vll
Article )O(Vlll
Article )O(lX
Article XXX
Article )O(Xl
Article XXXII
Article )O(Xlll
Article )C(XlV
Article )C(X/
Article )C(X/l
SAFECOM
Reporting Subawards and Executive Compensation
Debarment and Suspension
Copyright
Civil Riglrts Act of 1964 - Title Vl
Best Practices for Collection and Use of Personally
ldentifi able lnformation (Pl l)
Americarc with Disabilities Act of 1990
Age Discrimination Act of 1975
Activities Corducted Abroad
Aoknowledgment of Federal Funding from DHS
DHS Specific Acknowledgements and Assurances
Assurances, Administrative Requirements, Cost Principles,
and Audit Requirements
l%tents and lntellectual Property Rights
Notice of Funding Opportunity Requirements
Non-supplanting Requirement
Nondiscrimination in Matters Pertaining to Faith-Based
Organizations
National Environmental Polioy Act
Lobfling Prohibitions
Limited English Proficiency (Civil Rights Act of 1964, Title Vl)
Hotel and Motel Fire Safety Act of 1990
Fly America Ad of 1974
Federal Leadership on Reducing Text Messaging while
Driving
Federal Debt Status
DHS-FEMA.HSGP-SHSP-FFY1 8 Page 24 of 38 Kittitas County Sheriffls Office, E21-187
Artiole )C(X/ll
Article )C(X/lll
Article XXXIX
Article XL
Article )Ol
Article XLll
Article Xllll
False Clairns Act and Program Fraud Civil Remedies
Energy Policy ard Conservation Act
Education Amendments ol 1972 (Equal Opportunity in
Education Act) - Title lX
Duplication of Elenefits
Drug-Free Workplace Regulations
Civil Rights Act of 1968
Prior Approval for Modification of Approved Budget
Article I - Summary Descrlption of Anard
The purpose of tle FY 2018 HSGP is to support state and local efforts to prevent terrorism and other catastrophic events
and to prepare the Nation for the threats and hazards that pose the greatest risk to the security of the United Slates. The
HSGP provides funding to implement investments that build, sustain, and deliver the 32 core capabilities essential to
achievirg the National Preparedness Goal of a secure and resilient Nation. Among the five basic homeland security missions
noted in the DHS Quadrennial Homeland Security Review, HSGP supports the goal to Strengthen National Preparedness
and Resilience. The building sustainrnen\ and delivery of these core capabilities are not exclusive to any single level of
government, organization, or community, but rather, require the combined effort of the whole community. This HSGP award
consists of State Homeland Seourity Program (SHSP) funding in the amount of $6,208,000, Urban Area Security lnitiative
(UASI) tunding in the amount of $5,d)0,fi)0, and Operation Stonegarden (OPSG) funding in the amount of $2,b80,000. The
following counties shall receive Operation Stonegarden subawards for the folloting amounts: Clallam, $2KJ0,000; Colville
Tribe, $200,0@;Ferry, $200,0(F; lsland, $200,000; Jefferson, $80,000;Nooksack, $90,000;Okanogan, $200,0@; pend
Oreille, $150,000; San Juan, $160,000; Skagit, $100,000; Spokane, $150,000; Stevens, $150,000; S,vinomish Tribe, $90,000;
Whatcom, $410,000. These grant programs fund a range of activitieg irrcluding planning, organ2ation, equipment purchase,
training, exercises, and management ard administration across all core capabilities and mission areas.
Article ll - Operation Stonegarden Program Hold
The recipient is prohibited from drawing down or reimh:rsing sub,recipients of Operation Stonegarden (OPSG) funding
provided through this award untileach unique, specific, or modified county lerel, tribal or equivalent Operations Order or
Fragmentary Order (Frago) has been reviewed by FEMA/GPD and Crctoms and Border Protedion/United States Border
Patrol (CBPtuSBP). The recipientwill receive the ofiicial notification of approval from FEMA/GPD.
Article lll - Disposition of Equlpment Acqulred Under the Federal Aryard
\Men original or replacement equipment acquired under this award by the recipient or its subrecipients is no longer needed
for the original project or program or for other activities currently or previously supported by DHSIFEMA, you must request
instructions trom DHS/FEMA to make proper disposition of the equipment pursuant to 2 C.F.R. Section 200.313.
Article lV - Acceptance of Post Award Changes
ln the event FEMA determines that changes are necessary to the award document after an award has been made, including
changes to period of performance or terms and conditions, recipients will be notified of the changes in writing. Once
notification has been made, any subsequent request for funds will indicate recipient acce$ance of the ohanges to the award.
Please call the FEMA/GMD Call Center at (866) 927-5646 or via e-mail to ASK-GMD@dhs.gov if you have any questions.
Article V - Procurernent of Recovered Materials
Recipients must comply with Section 6002 of the Sofd lVasfe Disposa/ Acl, as amended by the Resanrce Cqservatiqt aN
Recovery Act. The requirements of Section 6002 include procuring only items designated in guidelines of the Environmental
DHS-FEMA-HSGP-SHSP.FFYl 8 Page 25 of 38 Kittitas Coung Sheriffs Otfice, E21-187
Protection Agency (EPA) at 40 C.F.R. Part 247 that contain the highest percentage of recovered nnterials practicaHe,
consistent with nnintaining a satisfactory level of competition.
Article Vl - Whistleblorrer Protec{ion Act
Recipients must comply with the sbtutory requirements for whistleblower protections (if applicable) at 10 U.S.C Section 2409,
41 U.S.C. 4712, and 10 U.S.C. Section 2324,41U.S,C. Sec.tions 4304 and 4310.
Article Vll - Use of DHS Seal, Logo and Flags
Recipients must obtain permission from their DHS FAO, prior to usirg the DHS seal(s), logos, crests or reproductions of flags
or likenesses of DHS agency officials, iraluding use of the United States Coast Guard seal, logo, crests or reproductions of
flags or likenesses of Coast Guard officials.
Article Vlll - USA Patriot Act of 2@l
Recipients must comply with requirements of the Unitirv and Strengthening America by Praniding Appropriate Tqls Reguired
to /ntercepf andObsfrrct lerrorsm Aot (USA PATRIOT Act), which arnends 18 U.S.C. Sec.tions 175-175c.
Article lX - Universal ldentifier and System of Award Management (SAM!
Recipients are required to comply with the requirements set forth in the government-wide financial assistance award term
regarding the System for Award Management and Universal ldentifier Requiremenls located at 2 C.F.R, fert 2-5. AppendiX A
Artlcle X - Reporting of [tlhters Related to Recipient lntegrity and Performance
lf the total value ol the recipients currently active grants, cooperative agreements, and procurement contracts frorn all feder:al
assistance offices exceeds $10,000,000 for any period of time during the period of performance of this federal financial
assistance award, the recipient must comply with the requirements set forth in the government-wide Award Term and
Condition for Recipient lntegrity and Performance Matters located at 2 C.F.R. Part 200. Appendix Xll, the full text of which is
incorporated here by reference in the award terrns and conditions.
Artlcle Xl - Rehabilitation Act of 1973
Recipients must comply with the requirernents of Section 504 of lhe Relnbilitation Act of 1973, (29 U.S.C. Section 794), as
amended, which provides that no otheryvise qualified handicapped indlviduals in the United States will, solely by reason of the
handicap, be excluded from participation in, be denied the benefits of, or be subjeoted to discrimination under any program or
activity receiving federal financial assistance.
Artlcle Xll - Trafficking Vic'tlms Protection Act of ?100
Recipients must comply with the requirements of the government-wide award term which implements Section 106(9) of the
Traffic4ing Vbtims Proteotion Act d 20@, OVPA) as amended by 22 U.S.C. Section 7104. The award term is located at f.
C.F.R. Section 175.15, the full text of which is incorporated here by reference.
Artlcle Xlll - Terrorlst Financing
Recipients must comply wilhE.O. 13224 and U.S. law that prohibit transactions with, and the provisions of resources and
support to, individuals and organizations associated with terrorism. Reciprients are legally responsible to ensure compliance
with the Order and laws.
Artlcle XIV - SAFECOM
Recipients reoeiving federal financial assistance awards made under programs that provide ernergency communication
equipment and its related activities must comply with the SAFECOM Guidance for Emergency Communication Grants,
including provisions on technical standards that ensure and enhance interoperable communications.
Artlcle XV - Reporting Subawards and Executlve Gompensation
Recipients are required to comply with the requirements set forth in the government-wide Award Term on Reporting
Subawards and Executive Compensation located at 2 C.F.R. Part 170. Appendix A, the tull text of which is incorporated here
by refererrce in the award terrns and conditions.
DHS.FEMA-HSGP,SHSP-FFY1 8 Page 26 of 38 Kittitas County Sheriffs Office, E21-187
Article XVI - Debarment and Suspension
Recipierrts are su$ect to the non-procurement debarment and suspension regulauons implementing ExecttMe Orders (E.O.)
1 2549 and 1 2609, and 2 C. F. R. Part 1 80. These regulations restrict federal financial assistiarpe awards, subawards, and
contracts with certain parties that are debarred, suspended, or otheruise excluded from or ineligible for participation in federal
assistance programs or activities.
Article XVll - Copyrlght
Recipients must affix the applicable copyright notices of 17 U.S.C. Sections N1 or 4O2 and an acknowledgement of U.S.
Government sponsorship (including tle award number) to any work first produced under federal financial assistance awards.
Article XVlll . Civil Rights Act of 1964 - Tltle Vl
Recipients must comply with the requirements of Title Vl of the Civil Rights Act of 1 964 (42 U.S. C. Section 2000d et seq. ),
which provides that no person in the United States will, on the grounds of race, color, or national origin, be excluded from
participation in, be denied the bereflts of, or be subjected to discrimination under any program or activity receiving federal
financial assistance. DHS implennrrting regulations for the Act are found at 6 C.F.R. Part 21 and 4A?-trtr. Pefi7
Article XIX - Best Practices for Collection and Use of Personally ldentiflable lnformation (Pll)
Recipients who collect Pll are required to have a publically-available privacy policy that describes standards on the usage
and maintenance of Pll they collect. DHS defines personally identifiable information (Pll) as any information that permits the
identity of an individual to be directly or indirectly inferred, including any information that is linked or linkable to that individual
Recipients may also find the DHS Privacy lmpact Assessments: P.,riyary_Quj_danae and P-r-Lv_a_c-ylemplale as useful resources
respectively.
Article XX - Amerlcans with Disabilities Act of 19S)
Recipients must comply with the requirements of Tites l, ll, and lll of the An eicans with Disabilities Ac{ which prohibits
recipients from discriminating on the basis of disability in the operation of public entities, public and private transportation
systems, places of public accomrnodation, and certain testing entities. (42 U.S.C. Seotions 12101- 12213).
Article XXI - Age Discrimlnation Act of 1975
Recipients must comply with the requirements of the Age Discrimimtion Act of 1975 (Tille 42 U.S. Code, Section 6101 et
seq.), which prohibits discrimination on the basis of age in any program or activity receiving federal financial assistance.
Artlcle XXll - Astivities Conduc-ted Abroad
Recipients must ensure that project activities carried on outside the United States are c,oordinated as necessary with
appropriate government authorities and that appropriate licenseq permits, or approvals are obtained.
Article XXlll ' Acknowledgment of Federal Funding from DHS
Recipients must ackncwledge their use of federal funding when issuing staterents, press releases, requests for proposals,
bid invitations, and other documents describing projecb or programs funded in whole or in part with federal funds.
Article XXIV - DHS Specific Acknow{edgements and Assurances
All recipients, subreciprients, successors, kansferees, and assignees must acknowledge and agree to comply with applicable
provisions governing DHS access to records, accounts, docurnents, information, facilities, and staff.
1. Recipients must cooperate with any compliance reviews or compliance investigations conducted by DHS.
2. Recipients must give DHS access to, and the right to examine and copy, records, acmunts, and other documents and
sources of information related to the federal financial assistance award and permit access to facilities, personnel, and other
individuals and information as may be necessary, as required by DHS regulations and other applicable laws or program
guidance.
DHS.FEMA-HSGP-SHSP-FFY1 8 Page 27 of 38 Kittitas County Sheriffs Otfice, E21-187
3. Recipients must submit timely, complete, and accurate reports to the appropriate DHS officials and maintain appropriate
backup documentation to support the reports.
4. Recipients must mmply with all other speoial reporting, data collection, and evaluation requirements, as prescribed by law
or detailed in program guidance.
5. lf, during the past three years, recipients have been acoused of discrimination on the grounds of race, color, national origin
(including limited English proficiency (LEP)), sex, age, disability, religion, or hmilial status, recipients must provide a list of lll
such proceedings, pending or completed, including outcome and copies of settlement agreements to the DHS FAO and the
DH-S*Qffieepf Civil Rig[ts and--Qjv-il Liberties (CRCL) by e-mail at eiol@hq.dhs.gqv or by mail at U.S. Department of Hometand
Security Office for Civil Rights and Civil Liberties Building 410, Mail Stop #0190 Washingon, D.C. 20529.
6. ln the event courts or administrative agencies make a firding of discrimination on grounds of race, color, national origin
(including LEP), sex, age, disability, religion, or familial status against the recipient, or recipients seftle a case or matter
alleging such discrimination, recipients must forward a copy of the complaint ard findirgs to the DHS FAO and the GRCL
ofiice by e-mail or mail at the addresses listed above.
The United States has the right to seek judicial enforcement of these obligations.
Article XXV - Assurances, Adminlstrative Requirements, Cost Principles, and Audit Requirements
DHS financial assistance recipients must complete either the OMB Standard Form) Standard Form 4248 Assurances -
Nsn:esnslrualignfrsganng. or 9-MB"-slan-dadfafftr424D Assuranc-qs-: Qsnslru.sti_on-ProgramE as applicabte. certain
assurances in these documents may not be applicable to your program, and tle DHS financial assistiance office (DHS FAO)
may require applicants to certiff additional assurances. Applicants are required to fill out the assurances applicaHe to their
program as instructed by the awarding agency. Please contact the DHS FAO if you have any questiors.
DHS financial assistiance recipients are required to follow the applicable provisions of the Uniform Administrative
Requirements, Cost Principles, and Audit Requirements for Federal Awards located at Title 2. Code of Federal Requlations.
Part 200, and adopted by DHS at 2 C.F.R. Part 3002.
Artich XXVI - Patents and lntallectual Property Rights
Unless othenvise provided b/ law, recipients are subject to tlre Egfh-Dde"Acf pub. L. No. as amended, and codifled
in 35 U.S.C. Section 200 et seq. All recipients are subject to the specific requirernents governing the development, reporting,
and disposition of rights to inventions and patents resulting from federal financial assistance awards located at 37 C.E.R. P;rt
401 and the standard patent rights clause located at 37 C.F.R. Section 4f'1.14.
Article XXVII - Notice of Fundlng Opportunlty Requirements
All of the insbuctions, guidance, limitations, and oher corditiors set forth in the Notice of Funding Opportunity (NOFO) for
this program are incorporated here by reference in the award terms and conditions. Reoipients must comply with any such
requirements set forth in the program NOFO.
Artlcle XXVlll - Non-supplanting Requlrernent
Recipients receiving federal financial assistance awards made under pograms that prohibit supplanting by law must ensure
that federal funds do not replace (supplant) funds that have been budgeted for the same purpose through'non-federal
sources.
Article XXX - Nondiscrimination in Matters Pertaining to Faith-Based Qrganirations
It is DHS policy to ensure the equal treatment of faith-based organizations in social service programs administered or
supported by DHS or its component agencies, enabling those organizations to participate in providirB important social
services to beneficiaries. Recipients must comply with the equal treatment policies and requirements contained in 6 C.F.R.
Part it9 ard other applicable statues, regulations, and guidance governing the participations of faith-based organizations in
individual DHS programs.
Artlcle XXX - Natlonal Envlronmental Policy Act
Recipients must comply with the requirements of the National Ervironmental Policy Act (NEPA) ard the Council on
Environmental Quality (GEQ) Regulations for lmplementirg the Procedural Provisions of NEPA, which requires recipients to
DHS.FEMA-HSGP-SHSP.FFYl 8 Page 28 of 38 Kittitas County Sheriffs Otfice, E21-187
use all practicable means within their authority, and consistent with other essential considerations of national policy, to create
and maintain conditions under which people and nature can exist in produotVe harrnony and fulfill the social, economic, and
other needs of present and future generations of Americans.
Article XXXI - Lobbylng Prohlbltions
Recipients must comply with 31 U.S.C. Sec'tion 1352, which provides that nore of the funds provided under an federal
financial assistance award may be expended by the recipient to pay any person to influence, or attempt to influence an officer
or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of
Congress in connection with arry federal action related to a federal award or contract, including any extension, continuation,
renewal, amendment, or modift cation.
Article XXXII - Limited Engllsh Proflclency (Civil Rights Act of 1964, Title Vl)
Recipients must comply with the lrtle Vl ot tle Civil Rights Act d 1964 (42 U.S.C. Section 2000d et seq.) prohiUtion against
discrimination on the basis of national origin, which requires that recipienb of federal financial assistance take reasonable
steps to provide meaningful access to persons with limited English proficiency (LEP) to their programs and services. For
additional assistance and information regarding language access obligations, please refer to the DHS Reoipent Guidance
https://www.dhs.gov/guidance-publish-ed-heltrdepartment-sug:orted-organizatLo"nQ-B-rgvi_dq:mganlngful- access-people-limited
and additional resources on hft o://www. leo,oov.
Artlcle XXXlll - Hotel and llllotel Fire Safety Act of 1930
ln accordance with Section 6 of the Hotel and Motel Fire Safdy Act d 1990, (15 U.S.C. Section 2225ar, recipients rnust
ensure that all conFerence, meeting, convention, or training space funded in whole or in part with federal funds complies
with the fire prevention and control guidelines of the Federal Fire Prevention atd Contrd Act of 1974, as amended, (1 5
U.S.C. Section 2225).
Article XXXIV - FlyAmerica Ac,t of 1974
Recipier{s must comply with Prefererrce for U.S. Flag Air Caniers (air oarriers holding certificates under 49 U.S.C. Sec{ion
411A4 for international air transportation of people and property to the extent that such service is available, in accordance
with the lnternational Air Tnnsportation Fair Competitive Practices Act of 1974 (49 U.S.C. Section 40118) and the
interpretative guidelines issued by the Comptroller General of the United States in the March 31 , 1981 amendment to
Comptroller General Decision B-1 38942.
Article XXXV - Federal Leadership on Reduclng Text lVlessaging wlrile Driving
Recipients are encouraged to adopt and enforce policies that ban text messaging while driving as described in 8.,8-19513,
including conducting initiatives described in Section 3(a) of the Order when on ofiicial govemment business or when
performing any work for or on behalf of the federal government.
Article XXXVI - Federal Debt Status
Recipients are required to be non-delinguent in their repayment of any federal debt. Examples of relerant debt include
delinquent payroll and other taxes, audit disallowances, and benefit overpayrnents. (See OMB Circular A-129.)
Artlcle XXXVII - False Claims Act and Program Fraud Civil Renedies
Recipients must comply with the requirements of The False Clains Act (31 U.S.C. Section 3729-3733) which prohibits the
submission of false or fraudulent claims for payment to the federal government. (See 31 U.S.C. Section 3801-3812 which
details the administrative remedies for false claims and statements made.)
Artich Xn0/lll - Energy Policy and Conservatlon Act
RecipientsmustcomplywiththerequirenentsofTheEnergyPolicyardConservation Act(42U.S.C.Section6201)which
contain policies relating to energy efiiciency that are defined in the state erergy oonservation pan issued in compliance with
this Act
Article XXXIX - Education Amandme'nts ot 19'172 (Equat Opportunity in Rlucation Act) - Title lX
DHS.FEMA-HSGP.SHSP.FFYl 8 Page 29 of 38 Kittitas County Sheriffs Office, E21-187
Recipients must complywith the requirements of Title lX of the Education Amendrnents ol1972 (20 U.S.C. Section 1681
et seq.), which provide that no person in the United States will, on the basis of sex, be excluded from pafticipation in, be
denied the benefits of, or be subjected to discrimination under arry educational program or activity receiving federal financial
assistanoe. DHS implementing regulations are codified at 6 C.F.R. Part 17 and 44 C.F.R. Part 19
Article XL - Duplication of Benefits
Arry cost allocable to a particular federal financial assistance award provided for in 2 C. F.R. Part 200. Subpart E may not
be charged to other federal financial assistance awards to overcome fund deficiencies, to avoid restriotions imposed by
federal statutes, regulations, or federal financial assistance award terms and conditions, or for other reasons. Horvever, these
prohibitions would not preclude recipients from shifting costs that are allowable under two or more awards in accordance with
existing federal statutes, regulations, or the federal financial assistance award terms and conditions.
Article XLI - Drug-Free Workplace Regulatlons
Recipients must comply with drug-free worlelace requirements in Subpart B (or Subpart C, if the recipient is an individual) of
2 CFR part 3001 , which adopts the Government-wide implementation (Z_CF&pgSL$? of sec. 5152-5158 of the Drug-Free
Workplace Act of 1988 (Pub. L. 1 00-690, Title V, Subtitle D; 41 U.S.C. 81 01 ).
Article XLll - Civil Rights Ac't of 1968
Recipients must comply with Title Vlll of the CrvrlRrohfs Act oir 7964 which prohibits recipienb from discriminating in the sale,
rental, financing, and advertising of drellings, or in the provision of services in connection therewith, on the basis of race,
color, national origin, religion, disability, familial status, and sex (See 42 U.S.C. Section 3601 et seq.), as implemented by the
Department of Housing and Urban Development at 24 C.F.R. Part 100. The prohibition on disability discrimination inclrdes the
requirement tlnt new multifamily housing with four or more dwelling units-i.e., the public and common use areas and individual
apartment units (all units in buildings with elevators and ground-floor units in buildings without elevators)-be designed and
constructed with certain accessible features. (See 24 C. F.R. Section 100.201 .)
Article XLlll - Prlor Approval for ll/bdification of Approved Budget
Before makirg any change to the DHS/FEMA approved budget for this award, you mr.st request prior written approval from
DHS/FEMA where required by 2 C.F.R. Section 200.308. For awards with an approved budget greater than the simplified
acguisition threshold as defined at 2 C.F.R Section 200.88 (cunently $250,000), you may not transfer funds among direct cost
categorieq progrars, functions, or activities withor.rt prior wriften approval from DHS/FEMA where lhe cumulative amount
of suctt transferc exceeds or is expected to exceed ten percent ('l0olo) of the total budget DHS/FEMA last approved. You
must report any deviations from your DHS/FEMA approved br.rdget in the first Federal Financial Report (SF-425)you submit
follorving any budget deviation, regardless of whether the budget deviation requires prior written approval.
BUDGET COST CATEGORIES
Personnel
Fringe Benefits
Travel
Equipment
Supplies
Contractual
Constrrction
lndirec,t Charges
$0.00
$0.00
$0.m
$0.00
$0.00
$13,645,245.00
$0.00
$142,755.00
DHS.FEMA-HSGP.SHSP-FFY1 8 Page 30 of 38 Kiftitas County Sheriffs Office, E21-187
Other $0.00
DHS-FEMA-HSGP-SHSP-FFY1 8 Page 31 of38 Kittitas County Sheriffs Otfice, E21-187
la. AGREEMENTNO.
EMW-20 I 8-SS-00088-S0I
:
o. nebprENrNArEANDi
ADDRESS
Washington Mlitary
Departnent
Building 20
Camp Murray, WA, 98430 -
5122
9. NAITC OFF€CPIEI{I
PR.OJECT OFFICER
Gail Cram
PROGRAM
NAME
ACRONYM
2.AMENDMEI{TNO.4. TYPEOFACTION
AWARD
8. PAYMENT OFFICE AI{D
; FEMA Finance Center
i 430 Markct Street
Winchester, VA22603
t
5. CONIROLNO,
wx035l5N20l8T,
wx035l6t{2018T,
wx03930N20187
arjpnssS
*'fi*
T.ISSUING FEMA OFFICE A}ID
ADDRESS
FEMA-GPD
400 C Street SW, 3rd floor
WashirU0oq DC 20472-3645
POC:866-927-5646
ACCOIJNTINGDATA
(ACCS CODE)
)ooo(-)oo(->oooofi-
)oooo(-)oco(-ruoo(x
3.
RECIPIENT
NO.
91600t095G
PHONE NO. IO. NAME OF FEMA PROJECT C@RDINATOR
2535t27 472 : Central Scheduling and Information Desk
. Phone: 800-368-6498
i Em ail : Askcsid@dhs. gov
12. 13. ASSTSTAI{CEARRAI{GEMENT
METHOD iCostReimbursement
1 I. EFFECTIVE DATE OF
THISACTION
o9l0tna18 OF
PAYMENT
PARS
I 5. DESCRIPTION OF ACTION
a. (ndicate funding data for awards or financial changes)
1croar.ro.
14. PERFORMANCE PERIOD
PRIOR
TOTAL
AWARD
AMOUNT
IAWARDED
THIS
ACTION
+oRQ
i CURRENT
i TOTAL
;eWAnO
From:
o9to1t2018
Budget Pcriod
09/01/2018
To:
0881t2021
08/31t2021
CUMTJLATIVENON-
FEDERAL COMMTMENT
See Totals
Homeland
Security
Grant
Program
fio*.tmO
Security
Grant
hogram
ifo rt.nO
Security
Grant
Program
TOTAI,S
izots-re-ccol-P4lG
; -4101-D
1
i. ...
1 zotr-re-cgor-P4lo-
r-4101-D
t
2018-FA-GG02-P410-
4l0t-D
$0.00 $6,208,m0.001
ii\
1
$0.00r $5,000,000.00;':.ti1!l
;97.067
i97.067
$6208,000.m,
!
i
$5,000,000.00i
,
1
$0.00 : $2,580,000.00j $a580,000.
:1t1ti:'J.1
$0.00 $rJEq000.0t $8,788,000.01
TotalsSee
.06797 See
00;
i
I
$0.00
b. To describe changes other than furding data or financial changes, attach schedule and check here.
N/A
16 a. FORNON-DISASTER PROGRAI{S: RECIPIENT IS REQIJIRED TO SIGN AND RETURN THREE (3) COPIES OF THIS
DOCUMENT TO FEIvIA (See Block 7 for address)
Homeland Sccurity Grant Program recipients are not required to sign and retum copies of this document, However, recipients should
print andkeep a copy ofthis document for their records.
l6b. FOR DISASTER PROGRAMS: RECIPIENT Is NOT REQUIRED TO SIGN
This assistsnce is subject to terms and conditions attached to this award notice or by incorporated reference in program legislation cited
above.
17. RECIPIENT SIGNATORY OFFICIAL (Name and Title)
Gail Cram,
IDATE
t'1
DHS-FEMA-HSGP-SHSP.FFYl 8 Page 32 of38 Kittitas County Sheriffs Otfice, E21-187
18. FEIlfA SICINA,TORY OFFICIAL Q{ame andTitlQ
BERTRAI4 NMN MCKEITHD{ JR, Assistancr Offi cer
Wed Sep 12 23:49:00GlvlT
2018
pme
ltuAug 16 19:11:01 GlvlT
z0l8
DHS-FEMA-HSGP.SHSP-FFY1 8 Page 33 of 38 Kittitas County Sheriffs Offtce, E21-187
ATTACHMENT 2
18SHSP lnvestment and Regional Project
lnvestmentJustification ,
Washington is comprised of 39 counties with geography including forests, mountains, islands, rainforests, rivers, lakes,
and plains. The U.S. Bureau of Economic Analysis ranked W€shington 13 of 50 states for gross domestic product in
2017; several world-class organizations headquarter their operations within the state. Washington has marine,
aviation, rail, and road transportation infrastructure to support its position as a bustling trade center.
Approximately half of Washlngton's 7-5 million population lives in the Seattle metropolitan area located along the
Puget Sound. This area is the center of transportation, business, and industry and is the fastest growing region in the
state. Over three-fourths of the state's population lives in densely settled urbanized areas. Understanding
Washington's population is critical in order to mitigate vulnerabilities, respond to incidents, and effectively concentrate
recovery efforts.
Washington is subject to ten natural hazards and seven human-caused hazards. The THIRA focuses on eight of those
risks: earthquake, tsunami, flood, biological Icommunicable diseaseJ, wildfire, radiological, cyber incident, and
terrorism. Planning, training, and exercise efforts are being restructured to encompass the entire spectrum of
catastrophic incidents within this context.
Washington saw few significant changes in the 2017 Capabilities Assessment.
- Public lnformation and Warning, which had been consistently among the state's highest-rated capabilities since the
beginning of core capability-based SPR reporting, no longer is present as a top-rated capability.
- The lowest rated capabilities were Economic Recovery, Health and Social Services, Community Resilience, and
Housing - all essential during a catastrophic incident.
'The strongest capabilities lie in Response and lowest rated capabilities lie in Recovery.
The 2017 SPR results repeated the overarching theme of prior years: Stakeholders at every levet struggle to sustain
emergency response capabilities with dwindling resources and are significantly challenged to prepare for catastrophic
disasters. Since the early 2(X)0's, emergency management funding at the state and local tevels have reduced
significantly causing an increased dependence on federal grants to meet necessary emergency management
requirements. As a result, many areas are in a sustainment mode when it comes to emergency management capability
and capacity.
lnvestnrent f3 - Reglonal Homelqnfl Secufity ProJects
The State is divided into I Homeland Security Regions, made up of 39 counties, which differ in many respects including
geography (from marine to desert), major industry (from large business to agricultural), and population (from dense
urban settings to rural areas). Each Region develops projects to address their specific risks and hazards which sustain
previously built capabilities or close identified gaps.
While the communities may differ, emergency management priorities are similar across the state and most initiatives
can be tied back to building regionalcapability to respond and recover, and be in "a state of readiness" through
planning, training, equipping, or exercising, should a natural or human-caused catastrophic incident occur. As
communicated in the 2017 THIRA, Capabilities Estimation, & SPR, gaps have been identified in the following core
capabilities.
DHS-FEMA-HSGP-SHSP-FFY1 8 Page 34 of 38 Kittitas County Sheriffs Office, E21-187
All jurisdictions have targeted efforts related to Operational Coordination. The foremost gaps are:
1) PLANNING: Plans lack horizontal and vertical integration and need adjusting to be
scalable for use during a catastrophic incident. Recovery needs to be incorporated.
2) ORGANIZATION: Response and recovery to catastrophic incidents will require additional trained personnel to
support either large-scale or long-term activations.
3) EQUIPMENT: There is a lack of integration and interoperability of tools to form a Common Operating Picture for all
stakeholders. Additionally, equipment continues to age, with subsequent degradation occurring with routine usage,
and there is a lack of funding to sustain and/or replace.
Resiliency is still an evolving concept without a formalized statewide, whole community approach to focus efforts.
While the State is introducing initiatives to combat that reality, localjurisdictions still struggte with gaps related to
Community Resilience:
1) TRAINING: lndividuals and businesses need to move from awareness to action.
2) EXERCISE: Communities are dependent on volunteers to exercise this capability and do not have the tools or
expertise to engage stakeholders.
Related to Resilience, jurisdictions recognize the need to communicate with all stakeholders and continue to expand
the reach of their messaging. lnitiatives are ongoing to address the identified Public lnformation and Warning gap
related to:
1) PLANNING: Plans do not fully address communicating with non-English speaking populations, immigrant groups, and
individuals with disabilities.
Regional Hazards and Risks . Reasons for the Work
Terrorist targets include:
. Hydroelectric facilities
o Transportation
o Public Events
r lndustry
Primary all-hazard risks include:
. Wildland Fires
r Landslides
. Floods
. Winter Storms
r Wind Storms
. Earthquakes
r Pandemic lncidents
DHS-FEMA-HSGP-SHSP-FFY1 8 Page 35 of38 Kittitas County Sheriffs Office, E21-187
18SHSP Work Plan and Budget
Klttitos @vnty Sheriffs Ollice
SHSP tlwcstmGnt fft - Rqlonal Homehnd Sccurity proJccb, Rojtct fl7 D6cdption
Retion 7 will sustaln past efforb to lmprove the entlre preparedness cycle and lncorporate a retional Espect
jto county-based small unmanned aerial systems (sUAs). The program will assist with threat and hazard
idetection, crltical lnfrastructure survelllance, and search and rescue, The obiective is to have assets in place
ito deploy for lmmediate response.
lActivltles wlll lnclude:
lr) Develop a regional sUAS program,
i2l Strentthen and harden critical lnfrastructure,
l3) Assess the reglonal communication systems. Equipment wlll be replaced as identlfled and all
icommunications investments will alitn wlth the Statewide Communication lnteroperable Plan (SCtP) and
iwill ba coordinated wlth the Statewlde lnteroperability Coordinator (SWlCl.
l4) UPgrade mass notification system5 and continue to tartet diverse populations espe€lally those with
I llmited EnBlish proffclencJ.
;5) Contlnue trainin8 on actlve shooter scenarlos.
16) Replace outdated equipment for sp€cial teams as required and sustain specialized training.
.7) Ensure effecdve Operatbnal coordinadon acros! the Retion by dedicating planning etforts to regional
I initiah'ves, equipping EOCS as needed, and implementing a robust regional training protram to address
personnel shortates speclfically related to staffing Eoc operations,
AGREEMENTAMOUNT $1TG'6
AMOUNT
LEIPA s9,495
E 6 otthe ognament tdal
pEns['NNEL.
$o.oo
tta agrcement t(/iql
IUDGET
AMOUNT
suBPRO.,[Cr tl
SUEPROJTCI f2,
susPtoJEcr t3
suEpRorEcr f4t
M&A: ..': SUBTo.T4L i
INDlNECT
) fotAl
sr,99qmi
$9r?q i
los;
lcgi
$ooo;
S1tos5
1
loP,$u,096 i
.. ,:': - . !,r r j-., -:rt3r.. r_ ir:-,. r?j;r,ri.ilii.:"j!r: r:,! ,.'.#ry . .,q .,i:.,ryfa!" -r_'"-q._j .-"..!d
SUBPROJECITII Coarth(ittlr,/Gowmmant Eulldlng Hatdanlng
PR'MANV cr'RE CAPAB,LMES BE'NG AODf,A'SED SOLUTION AREA
'dIFIoI Ptot.G{w M.&ID PI.ANNING ORCANIZATION EqUIPMENT TRAINING ExERcIsE ToTA
WHV E fHE WONK NEEDEDT
6APH.ftUH
Can't monitorth! qt€rior ofthe east tide otthe Kittit!5 CountvCouIthous: The butlding hour€! nst onlyth6 courts
but alio k€ySovemm€nt d€pqrtments. Tha tecond min entrancernd r brckdoryto tha lT Deplrtment rr€ loc8ted
onthii side,'an ideal entry 5potfor lnyonewanting to enter undetected.
CAPABILITI sustahed or nhaned
DH$FEMA-HSGP.SHSP.FFYl 8 Page 36 of 3E Kjttitas County Sheritfs Office, E21-187
$o.oo
ACfiVN'a'IOBE
EHP p.plrworkrnd tubmltto EMD.
Purch$r lnd lBtrll6rera ontha €stsldEotth€ coqrthous
InEntory cqulpmcnt 6 rcqulrd.
Monltot tho stsrior.ntrsrce to the cowthous€ and lT d€pertmnt.
ryg4r.EqPq{t{1|19!X/_9t!!?,'!!!2
i- Additioml bwl of saf€ty and s€curity of k6y gowrnmnt t*lhl€s.
;- Abillty to vlrw peoplc comini.nd loin&
!
D8'nEOOUtEtOt 6
Pot€ntlslth€ats or danaers wlll b€ id6ntifiod lddtngto s sf€ mrl€nvlrcnmlnt tor thosc thal work and tha
"1
I
1
1
courthouse,
PilMARYEORE iJ:l':J j..'c. ii,J,r;':;i.;' .t,;l'sdilifibhni!fi t;i".fji,.t;1..;i;',;":"';.5,;r,1ii1
'11PTANI{ING ORGANIZANON TqUIPMENT TRAINING EXERCTS€
l?.4?e i . . lg:-o-gi -r-14:9. -J
Kittitas County Shedffs Ofrice, E21-187
Codmunladot totAl
WTf 15THEul1m.NKNEfDED?
oAP idantllbd
:Ramot€ S{rch and nscqr opsrutlons hs Hfitiflad a gsp ln r€diocommunkltions ln Emot€ rcri in Kittitri
.nh!ncad
ACffIINESTC' BE PERE,.NMED
iot 16l|ys
rrdio aqulpmmtto lmluda ha*.tr, b.s. stsilont, dc.to rnhancG comrnunic€tions
-i
1
I
DasiREDOanEplM$
isaler and gffestlvecommunlcstlon thrcutholt Klttitar County, allowlntlor bett.r
i:*':n "no ':':: oplrdrons
cordlnstlon and suc€st durln! i
II
t
DHS-FEMA.HSGP.SHSP-FFY18 Page 37 of 38
30,2021
202L
andSubmit Reimbursement
Grant ment End Date
October 15,2O2l Submit Final Reimbursement Reguest and Closeout Report
DATE
18SHSP TIMETINE
Kittitas County Sheriff's Offtce
TASK
.,.,,.. -"ttu.-"-.,
2018 Grant Start Date
HSGP Performone Period: September 7, 2O78 to August 37, 2027
DHS-FEMA.HSGP.SHSP-FF Page 38 of 38 Kittitas County Sheriffs Oftice, E2'l-187
SIGNATURE AUTHORIZATION FORM
WASHINGTON STATE MILITARY DEPARTMENT
Camp Murray, Washington 98430-5122
Please read instructions on reverse side before this form.
NAME OF ORGANIZATION
Kittitas County
DATE SUBMITTED
3t3t21
PROJECT DESCRIPTION
SHSP FFY-18
CONTRACT NUMBER
E21-1A7
1. AUTHORIZINGAUTHORITY
SIGNATURE PRINT OR TYPE NAME TITLE/TERM OF OFFICE
e?$q'V4*e*Clay Myers Sherilfl22
2. AUTHORIZED TO SIGN CONTRACTS/CONTRACT AMENDMENTS
SIGNATURE PRINT OR TYPE NAME TITLE
[/"2/ 7za/."'c*a Clay Myers Sheriff
3. AUTHORIZED TO SIGN REQUESTS FOR REIMBURSEMENT
SIG$ATURE PRINT OR TYPE NAME TITLE
Darren Higashiyama Chief Deputy
-'(
Sharrie McPherson FiscalAnalyst
\\NAc-1\VOLI\HOME\KARENB\....\WP\SIGNAUTH Revised 3/03
NAME
County of Kittitas
Doing business as (DBA)
Kittitas County
ADDRESS
205 West Sth Ste 105
Ellensburg, WA 98926
Applicable Procurement
or Sollcltation #, if any:
WA Uniform Business
ldentilier (UBl)
192002673
Federal Employer Tax
ldentilication #:
91 -6001 349
Washington Military Department Contract Number E21-187
Debarment, Suspension, Ineligibility or Voluntary Exclusion Certification Form
lnstructions For Gertification Regarding Debarment, Suspension, lneligibility and Votuntary Exclusion--Lower
Tier Covered Transactions
1. By signing and submitting this proposal, the prospective lower tier participant is providing the certification set out
below.2. The certification in this clause is a material representation of fact upon which reliance was placed when this
transaction was entered into. lf it is later determined that the prospective lower tier participant knowingly rendered an
erroneous certification, in addition to other remedies available to the Federal Government the department or agency
with which this transaction originated may pursue available remedies, including suspension and/or debarment.3. The prospective lower tier participant shall provide immediate written notice to the department, institution or office to
which this proposal is submitted if at any time the prospective lower tier participant learns that its cerlification was
erroneous when submitted or had become erroneous by reason of changed circumstances.4. The terms covered transaction, debarred, suspended, ineligible, lower tier covered transaction, participant, person,
primary covered transaction, principal, proposal, and voluntarily excluded, as used in this clause, have the meaning
set out in the Definitions and Coverage sections of rules implementing Executive Order 12549. You may contact the
person to which this proposal is submitted for assistance in obtaining a copy of those regulations.5. The prospective lower tier participant agrees by submitting this proposal that, should the proposed covered
transaction be entered into, it shall not knowingly enter into any lower tier covered transaction with a person who is
proposed for debarment under the applicable CFR, debarred, suspended, declared ineligible, or voluntarily excluded
from participation in this covered transaction, unless authorized by the department or agency with which ihis
transaction originated.6. The prospective lower tier participant further agrees by submitting this proposal that it will include this clause titled"Certification Regarding Debarment, Suspension, lneligibility and Voluntary Exclusion-Lower Tier Covered
Transaction," without modification, in all lower tier covered transactions and in all solicitations for lower tier covered
transactions.7. A participant in a covered transaction may rely upon a certification of a prospective participant in a lower tier covered
transaction that it is not proposed for debarment under applicable CFR, debarred, suspended, ineligible, or voluntarily
excluded from covered transactions, unless it knows that the certification is erroneous. A participant may decide the
method and frequency by which it determines the eligibility of its principals. Each participant may, but is not required
to, check the List of Parties Excluded from Federal Procurement and Non-procurement Programs.L Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to
render in good faith the certification required by this clause. The knowledge and information of a participant is not
required to exceed that which is normally possessed by a prudent person in the ordinary course of business activity.9. Except for transactions authorized under paragraph 5 of these instructions, if a participant in a covered transaition
knowingly enters into a lower tier covered transaction with a person who is proposed for debarment under applicable
CFR, suspended, debarred, ineligible, or voluntarily excluded from participation in this transaction, in addition to other
remedies available to the Federal Government, the department or agency with which this transaction originated may
pursue available remedies, including suspension and/or debarment.
Gertification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion--Lower Tier
Covered Transactions
The prospective lower tier participant certifies, by submission of this proposal or contract, that neither it nor its
principals is presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded
from participation in this transaction by any Federal department or agency. Where the prospective lower tier
participant is unable to certify to any of the statements ln this certification, such prospective participant shall
attach an explanation to this
Bidder or Contractor S
READ CAREFU LLY BEFORE SIGN ING THE CERTIF tcA TION Federal regu lations requ re contractors an d bi dders to st gn and
ab ide by the terms of this certification,wlthout modification,tn order to participate tn certa tn transactio ns di rectly
ndl fede ral funds
Print Name and Title:Judy ud Finance Manager
DarJ 4t2t2021
Washington Military Department Contract NumberE2l-187
FEDERAL DEBARMENT, SUSPENSION
lNELlclBlLlTY and VOLUNTARY EXCLUSION
(FREQUENTLY ASKED QUESTTONS)
What is "Debarmen
These terms refer to the status of a person or company that cannot contract with or receive grants from a federal agency
ln order to be debarred, suspended, ineligible, or voluntarily excluded, you must have:. had a contract or grant with a federal agency, and. gone lhrough some process where the federal agency notified or attempted to notify you that you could not contract
with the federal agency.o Generally, this process occurs where you, the contractor, are not qualified or are not adequately performing under a
contract, or have violated a regulation or law pertaining to the contract.
Whv am I reouired to sion this cefiification?
You are requesting a contract or grant with the Washington Military Department. Federal law (Executive Order 12549)
requires Washington Military Department ensure that persons or companies that contract with Washington Military
Department are not prohibited from having federal contracts.
Wh-at is Executive Order 12549?
Executive Order 12549 refers to Federal Executive Order Number 12549. The executive order was signed by the
President and directed federal agencies to ensure that federal agencies, and any state or other agency receiving federal
funds were not contracting or awarding grants to persons, organizations, or companies who have been excluded from
participating in federal contracts or grants. Federal agencies have codified this requirement in their individual agency
Code of Federal Regulations (CFRs).
What is the purpose of this certificqtion?
The purpose of the certification is for you to tell Washington Military Department in writing that you have not been
prohibited by federal agencies from entering into a federal contract.
whFt does the word "oropo-sal" mean when referred to in this certification?
Proposal means a solicited or unsolicited bid, application, request, invitation to consider or similar communication from
you to Washington Military Department.
What or who is a "lower tier particioant"?
Lower tier participants means a person or organization that submits a proposal, enters into contracts with, or receives a
granl from Washington Military Department, OR any subcontractor of a contract with Washington Military Department. lf
you hire subcontractors, you should require them to sign a certification and keep it with your subcontract.
YVhat is e covered transaction when referred to in this certification?
Govered Transaction means a contract, oral or written agreement, grant, or any other arrangement where you contractwith or receive money from Washington Military Department. Covered Tr-ansaction does not include mandatory
entitlements and individual benefits.
Sample Debarment, Suspension, lneligibility, Voluntary Exclusion Contract Prqvision
Debarment Certification. The Contractor certifies that the Contractor is not presently debarred, suspended,
proposed for debarment, declared ineligible, or voluntarily excluded from participating in this Contraci by any
Federal department or agency. lf requested by Washington Military Department, the Contractor shall coniplete
a Certification Regarding Debarment, Suspension, Ineligibility, and Voluntary Exclusion form, Any such iorm
completed by the Contractor for this Contract shall be incorporated into this Contract by reference.