HomeMy WebLinkAboutLT-SS-2020-002-Cle Elum Data Collection & Park Upgrades FELT-SS-2020-002-C|e Elum Data Collection & Park Upgrades
2O2O LODGING TAX SERVICES AGREEMENT
BETWEEN KITT|TAS COUNTY AND CtTy OF CLE ELUM (MUNtCtpALtTVl
This Contract, effective October 6,2020 is made and entered into by and between KITTITAS
COUNTY ("County"), a subdivision of the State of Washington, and the ClTy OF CLE ELUM
("Contractor").
WHEREAS, the purpose of this Agreement is to provide for Tourism-Related, Small-Scale
Municipality-Owned Capital Projects relating to activities and expenditures designed to increase
tourism,
NOW THEREFORE, in consideration of the terms and conditions contained herein, or
attached and incorporated and made a part hereof, the County and the Contractor mutually agree
as follows:
Section 1 of Work.
a. Contractor shall provide the services and staff described in its Application for Lodging Tax
Funds submitted to the Lodging Tax Advisory Committee, attached hereto as Exhibit "A"
(with limitations-see Section 2.a & b) which is attached hereto and incorporated herein by
this reference.
b. Except as otherwise specifically provided in this Agreement, Contractor shall furnish the
following as required to perform the services, described in Paragraph (a) above, in
accordance with this Agreement: Personnel, labor and supervision; technical, professional
and other services. All such services, property and other items furnished or required to be
furnished, together with all other obligations performed, or required to be performed, by
Contractor under this Agreement are collectively referred to herein as "Services."
Section 2. Pavment.
a. As full compensation for satisfactory performance of the Contractor's Services, the County
agrees to pay Contractor the sum of nineteen thousand three hundred dollars (S19,300.00)
to be used for capital project- only for the Cle Elum Park Amenities & Trail Counters; Tourist
Restroom Operations Project.
b. Additional payment terms: The County will make payment to the Contractor only on a
reimbursement basis, as receipts for any items are submitted to the County, not to exceed
the sum of nineteen thousand three hundred dollars (S19,300.00) to be used for capital
project-only for the Cle Elum Park Amenities & Trail Counters; Tourist Restroom.Operations
Project.
c. Services/Expenses that are reimbursed must be dated during the 24 (twenty-four) months
(or two years) of the date of the Agreement and final date to submit reimbursements
requests is October 6,2022 after this date funds lapse.
_County Lodging Tax Funding Agreement Page 7
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d. Requests for reimbursements must be submitted to:
Kittitas County Auditor
Attn: Judy Pless
205 West 5th Ave - Suite 105
Ellensburg, WA 98926
a ud itoraccounting@co.kittitas.wa.us
e. Reporting requirements of your events will be required on prescribed forms from the
County Auditor.
Section 3.ce bv Contractor
Contractor shall not (by contract, operation of law or otherwise) delegate or subcontract
performance of any Services to any other person or entity without the prior written consent
of the County. Any such delegation or subcontracting without the County's prior written
consent shall be voidable at the County's option.
b. Contractor shall at all times be an independent contractor and not an agent or representa-
tive of the County with regard to performing the Services. Contractor shall not represent
that it is, or hold itself out as, an agent or representative of the County. ln no event shall
Contractor be authorized to enter into any Agreement or undertaking for or on behalf of the
County. lt is understood that the Contractor and the Contractor's staff and employees are
not employees of the County and are not, therefore, entitled to any benefits provided
employees of the County.
Contractor shall comply with all applicable laws, ordinances, rules, regulations, orders,
licenses, permits, and other requirements, now or hereafter in effect, of any governmental
authority (including, but not limited to, such requirements as may be imposed upon the
County and applicable to Services). Contractor shall furnish such documents as may be
required to effect or evidence such compliance. All laws, ordinances, rules, and orders
required to be incorporated into agreements of this character are incorporated into this
Agreement by this reference. Contractor agrees to obtain all required licenses and permits,
and further agrees to keep them in full force and effect during the term of this Agreement.
d. The County and the Contractor agree that in fulfilling the terms and conditions of this
Agreement neither shall discriminate on the basis of race, creed, color, national origin, age,
sex, marital status, or the presence of a physical, sensory, or mental handicap.
e. The Services shall at all times be subject to inspection by and approval of the County, but
the County's making (or failure or delay in making) such inspection or approval shall not
relieve Contractor of its responsibility to perform the Services in accord with this
Agreement, notwithstanding the County's knowledge of defective or non-complying
performance, or the substantiality or ease of discovering the same. Contractor shall provide
the County with sufficient, safe, and proper facilities and equipment for such inspection and
free access to such facilities.
f. This contract is subject to review by any Federal or State auditor. Contractor shall promptly
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furnish the County or its designee, or such Federal or State auditor with such information
related to the Services as may be requested by the applicable governmental entity.
Contractor shall preserve and maintain all financial records and records relating to
performance of Services under this Agreement for six (6) years after contract termination.
For such duration after the County makes final payment of compensation due hereunder,
Contractor shall provide the County access to (and the County shall have the right to
examine, audit and copy, with or without notice) all of Contractor's books, documents,
papers and records related to the Services or this Agreement.
g. Contractor understands and acknowledges that Contractor is solely responsible for its own
reporting and accounting of all state, federal, social security, and local taxes, of every nature,
arising from Contractor's performance of this Agreement. All compensation received by the
Contractor will be reported to the lnternal Revenue Service at the end of the calendar year in
accord with the applicable IRS regulations.
Section 4. Release, lndemnitv. and Hold Harmless.
The County assumes no liability for the Contractor's actions under this Agreement. Contractor
releases and shall defend, indemnify, and hold harmless the County, its officers and employees,
agents, representatives, attorneys and/or volunteers, from and against all claims, costs, liabilities,
damages, and expenses, (including, but not limited to, reasonable attorney fees) which arise or
may arise or be alleged to arise out of or by reason of this Agreement including:
Any fault, negligence, strict liability or product liability of Contractor in connection with the
Services for this Agreement;
Any lien asserted upon any property of the County in connection with the Services for this
Agreement;
Any failure of Contractor, or of the Services, to comply with any applicable law, ordinance,
rule, regulation, order, license, permit and other requirement, now or hereafter in effect, of
any governmental authority; or
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a Any breach of or default under this Agreement by Contractor
Section 5. Compliance with Public Records Law.
ln compliance with Washington's public records law, the County will retain copies of any
documents associated with this Agreement, which may be required by law unless legally
exempt from such retention, for any applicable legally required retention period.
b. ln the event a public records request is made to the County for documents created in
relation to this Agreement, should legal uncertainty arise regarding the disclosability of any
documents under federal or state public records laws, the County shall provide notice to
Contractor pursuant to Washington's public records act, chapter 42.56 RCW, to allow
Contractor to seek a court injunction.
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_County Lodging Tax Funding Agreement Page 3
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The County specifically shall not be liable to Contractor for the County's release under public
records laws of any documents not protected by trademark, copyright or other law.
Section 6. lndustrial lnsurance Waiver.
With respect to performance of this Agreement and as to any claims against the County, its Additional
lnsureds, officers, agents and employees, the Contractor expressly waives its immunity under Title 51
of the Revised Code of Washington, the lndustrial lnsurance Act, for injuries to Contractor's employees
and agrees that the obligations to indemnif,/, defend and hold harmless provided in this Agreement
extend to any claim brought by or on behalf of any employee of the Contractor. This waiver is
mutually negotiated by the parties to this Agreement.
Section 7. lnsurance and Endorsements.
The County may require through a request in writing that the Contractor provide the County
with a certificate, binder, or policy of liability insurance, acceptable to the County in an
amount specified by the County.
b. Such liability insurance shall be such as will protect Contractor, its employees, agents and
representatives, from all claims, losses, harm, costs, liabilities, damages and expenses
arising out of personal injury (including death) or property damage that may result from
performance of the Services or this Agreement, whether such performance is by Contractor
or any of its employees, agents or representatives.
Should the County require such liability insurance, the Contractor agrees to provide proof of
insurance prior to commencing performance of this Agreement.
d. Copies of the County's written request and the insurance documents provided by Contractor
shall be attached to this Agreement and by this reference will be made part hereof.
e. Where insurance is requested by the County, all liability insurance policies shall be endorsed
to include the County as an Additional lnsured and shall stipulate that the insurance
afforded by the policies shall be primary insurance, and that any insurance, self-insured
retention, deductibles, or risk retention trusts maintained or participated in by the Parties
shall be excess and not contributory to any other insurance maintained by the County.
Contractor shall furnish the County a certificate of insurance with Endorsement as evidence
that the required policies are in full force and effect.
Section 8. Termination.
The County may, by written notice thereof to Contractor, terminate this Agreement as to all or any
portion of the Services not yet performed, whether or not Contractor is in breach or default. Upon
receiving such notice of termination, Contractor shall, except as otherwise directed by the County,
immediately stop performing the Services to the extent specified in the notice. ln the event the
County terminates the Contractor's Services, the Contractor is obligated and hereby agrees to
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refund to the County all monies paid for Services not yet rendered by the Contractor, if any, as of
the date of the notice of termination.
Section 9. Miscellaneous.
Contractor shall not (by contract, operation of law or otherwise) assign this Agreement or
any right or interest in this Agreement without the County's prior written consent.
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b. This Agreement embodies the entire Agreement between the County and Contractor, and
supersedes any and all prior oral or written communications, proposals, conditions, promises,
representations, or understandings regarding the Services. No change, amendment or
modification of any provision of this Agreement shall be valid unless set forth in a written
amendment to the Agreement signed by both parties.
Notice for any purpose under this Agreement, except service of process, shall be given by
the Contractor to the Kittitas County Commissioners and the Kittitas County Auditor, 205 West
5th Ave. Ellensburg, WA 98926. For all purposes under this Agreement, any notice by the
County to the Contractor shall be given to the Contractor's address provided on the signature
page. Notice may be given by delivery or by depositing in the U.S. Mail, first class, postage
prepaid, certified mail, return receipt requested.
d. The section and paragraph headings of this Agreement are for reference convenience only
and are not intended to restrict, affect or be of any weight in interpreting or construing the
provisions of such sections or paragraphs.
This Agreement may be executed in one or more counterparts and by facsimile, each of
which will be deemed an original, but allof which together willconstitute one and the same
instrument.
t. Contractor warrants to the County that the individual signing on Contractor's behalf has the
requisite power and authority to enter into and to perform Contractor's obligations under
this Agreement. Contractor further warrants to the County that Contractor has made no
misrepresentation or misleading statement in connection with this Agreement, and is not in
violation of any applicable law, ordinance, or regulation the consequence of which will or
may materially affect Contractor's ability to perform its obligations under this Agreement.
g. lf any term or condition of this Agreement or the application thereof to any person(s) or
circumstances is held invalid, such invalidity shall not affect the other terms, conditions or
applications which can be given effect without the invalid term, condition or application. To
this end, the terms and conditions of this Agreement are declared severable.
h. The exclusive venue for any action brought to enforce this Agreement or any of its terms
shall be in Kittitas County, State of Washington.
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KITTITAS COUNTY
BOARD OF COUNTY COMMISSIONERS
_County Lodging Tax Funding Agreement
CONTRACTOR
Page 5
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[Address]
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erk of the Board
[Telephone]
Deputy Prosecuting Attorney
_County Lodging Tax Funding Agreement Poge 6
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Lodging Tax for Tourism-Related, Small-Scale
Municipality-Owned Capital Projects and
Operations
Cle Elum Data Collection & Park Upgrades Project
Submission Deadline: June 18th, 2O2O
Kittitas County Commissioners
205 W 5th Avenue, Suite 108, Ellensburg, WA 98926
509-962-7508
Lodging Tax for Tourism-Related, Small-Scale Municipality-
Owned Capital Projects and Operations General
lnformation
Kittitas County imposes a lodging tax assessed on the sale or charge made for furnishings of
lodging according to RCW 67.28.L8O and RCW 67.28.L8L. ln accordance with the tax and
Washington State law, a Lodging Tax Advisory Committee has also been established. The
committee's purpose is to advise and recommend to the Board of County Comrnissioners how
excise taxes on lodging should be allocated to support tourism which in turn generates
revenue.
Uses According to Law:
RCW 67.28.1816 states the following:
Lodging tax revenues under this chapter may be used, directly by any municipality or indirectly
through a convention and visitor bureau or destination marketing organization for: ...(c)
Supporting the operations and capital expenditures of tourism-related facilities owned or
operated by a municipality...
Defillltiong. included in state law which should be consjdered in any anplication requestine
fundins include:
L. Tourism means economic activity resulting from tourists, which may include sales of
overnight lodging, meals, tours, gifts, or souvenirs,
2. Tourism promotion means activities, operations, and expenditures designed to
increase tourism, including but not limited to advertising, publicizing, or otherwise
distributing information for the purpose of attracting and welcorning tourists;
developing strategies to expand tourism; operating tourism promotion agencies;
and funding marketing or the operation of special events and festivals designated to
attract tourists.
3. Tourism-related facility means real or tangible personal property with a usable life of
three or more years, or constructed with volunteer labor that is: (a) (i) owned by a
public entity; (ii) owned by a nonprofit organization described under section 50L (c)
(3) of the federal internal revenue code of 1985, as amended; or (iii) owned by a
nonprofit organization described under section 501 (c) (6) of the federal internal
revenue code of 1986, as amended; a business organization, destination marketing
organizations, main street organization, lodging association, or chamber of
commerce; and (b) used to support tourism, performing arts, or to accommodate
tourist activitles.
Review Process:
Kittitas County's Lodging Tax Advisory Committee (LTA€) will review all complete applications.
Qualifying applicants will be provided the opportunity to present their projects to the LTAC and
answer questions. Capital project applications will be scored based on the information
provided by the applicant, ranked, and funding recommendations with supporting information
will be submitted to the Kittitas County Board of Commissioners. The ranking will determine,
generally, the order in which the applications will be considered for funding from the highest
being considered first to the lowest receiving the last consideration. However, all municipalities
which submit at least one qualifying application in a given year must receive funding
consideration before a second application from a municipality which has been recommended
for a funding award is considered. The Board of County Commissioners (BOCC) has final
approval authority for the list of recommendations.
Prior to making a final decision, the BOCC will publicly deliberate on the recommendations
received from the LTAC. Applicants may also be requested to present their projects to the
BOCC and answer questions.
Scoring sheets utilized by the LTAC to rank applicatisns for capital projects are included in this
packet for your reference and information. Applications whlch do not recelve a minimum
score of at least 75 points, do not provide at least 50% matching funds, or do not follow the
subrnission instructions will not be considered for funding.
Appllcation Definitions:
Below is a list of terms and phrases which have a specific meaning within this application. lt
may be helpful for you to review these as you prepare responses so that a better understanding
of the reviewer's expectations may be obtained.
Capital Asset is any type of property that has a gseful life longer than one year and is
valued at over $5,000.00.
Construction or "Hard" Costs are the direct contractor costs for labor, material,
equipment and services; contractor's overhead and profit, and other direct construction
costs, These costs do not include the compensation paid to architects, engineers, or
consultants, the cost of land, right-of-ways, or other similar costs.
Matchang Funds is the amount of funding your organizations has secured and is
contributing to the project. This includes both direct and indirect support. Direct funds
can be in the form of cash funding from your organization or funding secured
elsewhere but dedicated to the project such as other grants, loans, donations, etc.
lndirect funding support includes in-kind support like labor, volunteer support, supplies,
and services which directly relate to the project or event, including those supplied by
your organization and others.
Municipality is an incorporated city, county, ortown.
Real Property is fixed property, principally land and buildings.
Small Scale capital projects are defined as those which request funding support of less
than 550,000.
Soft Costs are cost items in addition to the direct construction cost. These
generally include architectural and engineering, permits and fees, financing fees,
construction interest and operating expenses, leasing and real estate commissions,
advertising and promotion, and supervision,
Tourist is a person traveling for business or pleasure on a trip
A. Away frorn their place of residence or business and staying overnight in paid
accommodations;
B. To a place fifty miles or more one way from their place of residence or
business for the day or staying overnight; or
C. From another country or state outside of their place of residence or their
business.
SUBMITTAL INSTRUCflONS
Please return ONE COPY of the entire original application and answers to narrative questions to
Kittitas Cou nty Commissioners
Attn: Lodging Tax Grant Application
205 West str, Suite 108, Ellensburg, WA 98926
Applications must be received no later than 5:{X) PM June 18.or oostmarked no later than June
LU2O2O.
lncomplete and/or late applications wilJ not be considered. Applications may not be changed or
amended by the applicant after the deadline for submission
Schedule:
' Application deadline
' Oral presentations of proposals to LTAC
r BOCC Deliberation and Decision
. Applicant Award Notification and fund availability
Proiect Management:
Successful applicants may be required, as a condition of the funding award, to enter into a contract. The
agreement may include, but not be limited to, the specific amount of the award and what it may be
used for, all reporting requirements associated with this funding, payment terms, and any and all other
appropriate terms of the funding. Kittitas County will be the contracting agent for all approved projects.
All funds awarded under this program will be available in the form of reimbursable grants. The funds for
capital projects will be available for reimbursement as of the date of the contract and for 24 (twenty-
four) rnonths (or two years) thereafter. Capital projects must be completed within the two-year period.
All funds awarded for supporting the operations of county-owned tourism-related facilities will be
available for reimbursement as of the date of the award and for upto 12 (twelve)months (1year)
thereafter. Any unexpended funds will be returned to the Lodging Tax account and made available for
re-appropriation. All requests for reimbursement shall be made to the Kittitas County Auditor/s office at
the following address:
Kittitas County Auditor
Attn: Lodging Tax Grant Funds Reimbursement
205 w sth, Suite 105
Ellensburg, WA 98926
For specific information and requirements regarding the reimbursement process, please contact the
Auditor/s office at 509-962-7504.
Proiect Rgportinr Requirements for TourisU-Related Facilities:
State law requires that all recipients of Lodging Tax revenues must submit a report to the municipality
describing the actual number of people traveling for business or pleasure on a trip:
6lt8/2020
7/23/2A20
8/t8/2020
8/2t/2A2O (Tentative)
A. Away from their place of residence or business and staying overnight in paid accommodations;
B. To a place fifty miles or more one way from their place of residence or business for the day or
staying overnight; or
C. From another country or state outside oftheir place of residence or their business.
A report form will be provided as part of the contract for receiving funds. We ask that you provide this
information within 60 days after your project is complete.
Apnliean$atesories and Elieibilitvi
Grants from lodging tax funds are provided fortwo types of applicants, Capital Projects and County
Operations. No more than one capital project is allowed per application. An organization may submit
no more than two capital project applications per funding cycle. The categories are defined as follows
The Capital Project category is for applications from municipalities or public facilities districts
requesting support for capital expenditures of tourism-related facilities owned or operated by
the municipality for public facilities district.
lf applying for funding under the capital project category, an applicant need only answer the
questions listed under the Capital Budget Narrative and provide the Capital Project Budget as
well as include necessary attachments.
The Operations category is for applications from municipalities requesting support for the
operations of tou rism-related facilities owned or operated by the municipality.
lf applying for funding under the Operations category, an applicant need only answer the
questions listed under the Operational Funding Narrative.
athedffoflralie$
lnsurancet As part of its contract for performance, a municipality may require contractors to maintain
liability insurance in the amount of $1,000,000 or more and name the municipality as an additional
insured on its liability insurance policy.
Application Form: This packet will be available on Kittitas County's website as a word document and as
a pdf. lt can also be obtained directly as a hard copy or in digital format by contacting the Kittitas
County Board of Commissioners office at 509-952-7508. Kittitas County's website address is:
www.co. kittitas.wa.us.
APPTICATION FOR LODGING TAX FOR TOURISM-RELATED,
SMALL-SCALE MUNICIPATITY-OWNED CAPITAT PROJECTS AND
OPERATIONS
Applicant lnformatiol - Canital Prolect or Oneratlone (Circle one or Bothi
Name of Municipality:
Mailing Address;
City of Cle Elum
Cle Elum wA 98922
Contact Person and Title: Lucy Temple
Phone 509-674-2262 ext1O2
Email ' I ucy@cityofcleelum.com
Project Title Cle Elum Park Amenities & Trail Counters; Tourist Restroom Operations
Project Location Multiple Cle Elum Locations
Funding Request:
Application Req uirements
X 1. The project qualifies for lodging tax funds as a capital expenditure of a tourism-
related facility owned or operated by a municipality or is supporting the operations of
tourism-related facilities owned or operated by a municipality.
2. The municipality has submitted no more than two applications for capital project
funding in the current year.
3. The municipality's lodging tax advisory committee (or equivalent) has been informed
of the project and endorsed it (not required for Kittitas County). A letter from the
municipality is included.
4. Lodging tax capital projegt funds are not being substituted for other funds that are
already secured or applied for (if applicable).
X 5. Municipality has secured matching funds of at least 50% of the total project costs.
X 6. A completed project budget is included in the application (if applicable).
X
119 West First Street
53,200 capital Proiects; S16,100 operations = $19,300
X
X
X
7. A detailed 8%X 11 vicinity rnap that clearly shows the project is included (if
applicable).
Tourism-Related, Small-Scale Municipality-Owned Capital Project Narrative
1. Project Description: Please describe the project in detail. lndicate the major work to be
completed, any milestones that need to be overcome in order for the project to move forward,
and include a comparison of existing and proposed conditions.
This Cle Elum Data Collection & Park Upgrades Project an existing park and provides the
City a mechanism to reliably count park and trail users for current data, future prcrjections,
and after-the-fact reporting purposes. The two project components are described below.
COMPONENT #l: Trail counters
Descriptio n ; Existing and Proposed Conditions
The City plans to purchase five hail counters to collect data at our parks and trails within our
four-season recreational tourism communify. The City does not currently own a mechanism
to count or track park and trail users. These trail counters will assist in planning for funding
allocation, maintenance operations, and will provide data to assist with futsre event and
project lodging tax applications and after-the-fact JLARC reporting. The data collected may
also be used for other grant applications, such as those focused on getting the community
outside and active, like Complete Streets.
The trail counter equipment is anticipated to be used to collect long-term year-round use
(Coal Mines Trail and Dog Park) seasonally, or based on events at other locations city.wide.
Below is a list of the proposed uses and locations fcllowed by more detailed descriptions for
trail counter use at the two long-term locations.
The trail counters are proposed to be located in the following tourism-related locations:
r Long-term placement (2 counters), description below
o Coal Mines Trail
o Dog Park
r Portable units for seasonal/event placement (3 counters)
o HansonPonds
o Disc Golf Course
o Progress Path
o Other parks and trailso Community events (e.g., Pioneer Days, Boo Elum, Christmas in Cle
Elum)
o Miscellaneous locations at peak or off-peak season for use comparisons
(e.g., Memorial Day weekend in the downtown, or a park on a peak
weekend)
Coal ll{ines Trail - lons-tgrm" countqr
The regional Coal Mines Trail extends from downtown Cle Elum, west through Roslyn,
and ternrinating in Ronald. This trail is used regularly by locals and visitors alike, both as
an experience in itselt but also to tr*vel between towns, and to connect into other
recreational areas such as the well-known Rat Pack rnountain bike trail, or thc Roslyn
Urban Forest. The trail allows snowmobiles in the winter, but is otherwise non-
motorized. Under snow, the trail is shared by cross country skiers, snowshoers,
snowmobiles, dog walkers, and other users, During warrner months trail users include
walkers, joggers, equestrians, and bicyclists.
The trail counter proposed for the Cle Elunr entrance to the Coal Mines Trail can be
mounted at various heights, depending upon the demographic being counted (e.g.,
horse and rider vs pedestrian), or could be combined with a pofable trail counter to
track multiple demographics and/or locations. For example, all users might be
counted by placing trail counfers could be placed at multiple heights in one location,
or the city could determine how many users enter the trail via the Denny Ave
connection (60+ home community) versus the downtown Cle Elum entrance. This
trail counter could assist the City with gathering important information to share with
the Coal Mines Trail Commission, the County, and the City of Roslyn as well.
D.os.Fark - lons-3erm counter
The Dog Park trail counter would be located just inside the park's entrance-only
gate and be programmed to only count park users adjacent to the entrance to avoid
picking up people on the walking paths. This data collection will assist with reporting
out visitor use, and alongside the planned survey station to be located within the
park's sign kiosk, the City will be able to determine a count of overall park use and
where users came from, in addition to other information useful to current and. future
park maintenance, €vent planning, promotions, and reporting.
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PRO.IEC"I COMPONENT #2: Park Amenity Upgrades
Descriplio n ; Existing and Proposed Conditions
The second project component includes park amenity upgrades at two city parks,
described below. At present, these amenities do not exist. This park upgrade is
anticipated to increase the quality of visitor experience and increase overall
visitation by creating places where people want to be and will want to return.
Disc Golf Course * sirns. Loso. brochure
The Cle Elum Disc Golf Course is located south of I-90 within the City's
Hanson Ponds Park, This l8-hole course is in a beautiful wooded setting that
meanders over creeks and along the shore of the Yakima River. The greater
Hanson Ponds Park is undergoing upgrades including signs, a picnic area,
road grading, upgraded parking configuration, and installation of a vault
toilet, all of which will be major park improvements available for the disc
golfers.
The Disc Colf Course is not currently signed, and due to its wooded location,
users are unlikely to stumbie upon it on their own. To assist with this the
City has designed several signs for the park including an sntrance sign with
an overall park map, and signs for each of the l8 holes. All signs highlight
the multiple configurations of the course that can be accomplished by
moving each basket (or hole) to one of 2-4locations. Since the signs have
been designed, they now need to be purchased and installed. Please see
attached draft signs.
While the course is advertised on the Nati*nal ["]isc Ooil'Assuciatiurr
g{eh5t1,e., the information is in dire need of an update. The City would like
to hire a consultanf to create a logo for the course in a first step toward
branding this comrnunity and tourism amenify.
The City would also like to design and print a Disc Golf Course
brochure, which will include the new logo and the overallpark map
featured on the park's entrance sign, abbreviated game rules, and a score
card. The brochure can be distributed to all of the City's tourism brochure
hoider locations, as well as local businesses who may want to carry disc
golf course supplies/equipment, such as the adjacent Whispering Pines RV
Park. Please see attached exanrple brochure.
In the future, one of the portable trail counters described in section 1 above
could be used within the course to track the number of users for recreation,
event planning, resource allocation, and reporting purposes.
2. Kittitas County Tourism lnfrastructure Plan: Please explain how the proiect meets
the goals and priorities in the Kittitas County Tourism lnfrastructure Plan as adopted.
Also, describe the specific county tourism infrastructure needs the project addresses
and how the project directly increases tourism. Explain how the improvements will
promote tourism in Kittitas County and indicate specifically how the improvements will
directly increase economic activity resulting from tourists (see the definition of tourist
on page 3 of thisapplication).
Goals & Prioriiies. The project will help develop the integreity of place for the
Disc Golf Course and Hanson Ponds area, which will spill over into Cle Elum fbr
first time visitors, The Disc Colf Course also adds to Cle Elum's diverse set of
recreational resources and opportunities. The City and other groups like the Cle
Elum Downtown Association will be able to use the Trail Counters to plan and
evaluate events and their attendance, enhance visitor experiences, and gather data
for required .ILARC reporting, which will only serve to make future Lodging Tax
Grants more thorough and data supported. These recreationally- focused activities
that will be supported by the current grant request are within the environmental
tourism section of the County's Tourism Infrastructure Plan - they support open
spaces, natural area access and interpretation. This project is also supported by the
recreational tourism priority for regional athletic competition facilities - the
National Disc Golf Association is quite active and the upgrades at the Disc Golf
Course willpromote more events and competitions.
Tourism Infrastructure Needs. The project addresses the need for local
communities who use lodging tax funds, by installing trail counters ("people
counters") to collect information on usership of tourism-related capital facilities
and attendance at events. The Disc Golf Course Project will increase tourism by
drawing serious disc golf enthusiasts and casually curious tourists off of I-90 to
compete or even just explore and stretch their legs. The 2020 Hanson Ponds Park
Project will be installing a restroom adjacent to the Disc Golf Course, as well as
improving parking and picnic facilities. Signs at the Hanson Ponds Park will also
include maps of other parks and trails in the Cle Elum recreational system, which
could direct visitors from the Disc Golf Course into the rest of the City in search
ofother recreational experiences, food, goodso and services.
3. Use of Grant Funds: Please explain exactly how the requested funds will be used.
lnclude an itemized list.
Grant funds will be used as follows:
Project Component #1 (as described above)
The City will purchase 5 hail counters. Two of these will be located for long-term
data collection as described in answer #l above, and the other three will be
deployed in alternate locations, depending on when the units are received. For
example, the three portable units may be placed at various parks or trails or even
in the downtown. IF the units were received before an equestrian event on the
Coal Mines Trail, a portable unit may be placed several feet above the long-term
Coal Mines Trail counter to pick up how many horse and riders were using the
trail at that time.
Project Component #2 (as described above)
The City will order signs for the existing disc golf course, contract a new logo,
create a brochure, and promote the disc golf course on applicable recreation
websites, such as the National Disc Golf Course Association website.
Grant fund expenditures are also itemized in the attached budget.
Matchedfands for the Dog Park trail counter includes the $69,675 park project
funding. The Dog Park project received a $53,000 City Lodging Tax grant in
February, 2020to construct the park, of which $3,000 was earmarked for a trail
counter.
Matchedfunds for the Disc Golf Course signs, logo, and brochures include
$34,520 in private grant funds (827,200) and City match ($8,220).
Together, the request constitutes 3%o of the total matchedfunds. Please see
attached proof of matchedfunds.
Match Frolcct PrcJect comDoncrrt Matched Funds 6rants Clty tundg
Hanson Ponds Park Uoprades Dlsc Golf Slsns & Promotlon 53s,42o Szt,zoo s8.220
Dog Park Project Trail Counters 569,67s Ss3,ooo Sr6.67s
Totel Prolest Mstdrsd Furd$9105re5 80,200 sa.895
4. Real Property: lf real property acquisition is a component of the project, please
explain. lnclude any information of property already secured or evidence of the ability
to secure the real property.
No real property acquisition is included in this funding request, nor is any project
component reliant upon securing any real property.
5. Capital Assets: lf capital asset acquisition is a component of the project, please
explain. lnclude any bids solicited and received from potential vendors willing to supply
the asset. All copital asset purchases require at least three bids,lf you have already
selected one of the bids, please provide justifications in writing.
No capital assets are anticipated for this project.
6. Coordination: Please explain how this project has been coordinated with other
jurisdictions as well as affected stakeholders. Please include letters of support from
stakeholders.
The City has not coordinated with the public or other jurisdictions on the trail counters
as no impacts are anticipated to neighboring jurisdictions or the communify.
The Dog Park is included in the 2018 Parks and Recreation element of the City of Cle
Elum's 2019 Comprehensive Plan, and has been planned fbr severalyea$.
We have included support letters from the Cle EIum Downtown Associatir:n, the
President of the local l-ion's Club" and the owner of Whispering Pines RV Park,
which is adjacent to the Disc Golf Course.
7. Studies: Please attach any feasibility or other studies that demonstrate linkages
between the proposed project and the anticipated tourism impacts. Also please include
your operationslmaintenanc€ funding strategy and business plan for long-term project
sustainability {how the facility or facilities will be operated and maintained for at least
three years following completion).
Many studies exist in the literature that advertising and destination branding functions
to increase tourism. "Destinations have realized the importance of developing brand
equity and have been aggressively applying the branding theory into their destination
development practices" (Almeyda-Ibifiez & George, 2017).It is this impoftance of
branding for tourism that resulted in the idea to develop a logo and promotional
brochure for the Disc Golf Course, in addition to ensuring comprehensive information
being posted to the National Disc Golf Association website.
Amenities with no advertisernent may be completely unknown to greater public and
thereby severely under-used. By upgrading the Disc Golf Course signage and
advertisement, we anticipate additional park users and visitors to Kittitas County.
The proposed park amenities will be included in our asset management program, and
will be maintained over their functional lives by the City's Public Works Department.
The Disc Golf brochures will be printed and distributed as described in #l above, but
we will also retain the digital files for future updates, and will have an adequate stock
of extra brochures printed initially to maintain the supply for at least ayear.
Trail counters will be inventoried along with other City equipment and will be stored
and maintained per manufacturer's recommendations.
8. Project Readiness: Please provide a detailed project schedule, including
milestones necessary for completion as mentioned in question 1 above. On the
schedule, indicate items completed and exactly where in the schedule the project is
at this time. Be sure to include expected completion date.
Proiect Readiness
Alltrail counters will need to be ordered once grant funding is available, which may
take time for shipping. All counters may be installed as soon as they are receiyed,
contingent upon City crew availability.
Portable trail counters and the long-term trail counter on the Coal Mines Trail and
can be installed at any time and do not require any rnilestones to be overcome in
order to start using them immediately upon receiving the funding.
The Disc Golf Course signs will be installed as soon as they are received. Logo and
brochure development will begin as soon as the funding is available, and brochures
will be distributed as soon as they are received.
The Dog Park is awaiting an engineering survey in order to prepare the Request for
Proposals (RFP) to hire a fencing contractor. Once this is complete, the project will go
to bid and allcomponents may be installed.
Cle Elum Data Collection & Park Upgrades
Project Schedule*
The projed will take approximately ?O days to comptete.
t schedule is based upon LodgingTax Funding Dispursement.
2 Dog Park is scheduted to be compteted by August 37, 202O; troil counters will be
installed once the project is complete.
t Trail Counters wil be ardered as soon os funding is made available, but shipping
time will need to be included in project reddiness considerotion,
Proiect Component
# days to
completel Duration
Expected
Completion
Datel'3
Trail Counter
lnstallation
oog Parkz (1)1 15 LOILs/202A
Coal Mines Trail (11 L 15 LOIL5/2020
Portable (3)NA NA NA
Disc Golf
Logo 10 30 Lt/L/2020
Brochure 10 30 Lrlu2020
Signs 10 30 Lt/tl2o2o
9. Applicant Certification: Please sign below in agreement with statement of
certification.
Certification is hereby given that the information provided is accurate and the
applicable attachments are complete and included as part of the application
package.
I that application thresholds are met at the time of application.
{\lou ,al,pj, ,a,'
Representative rihe /Dateof
Golf9,h6'!P.*Gity Of Gle ElumExlstlng and Prcpossd Parks@ cunent Part<sPrcposed Parks---. Proposed Tralls- CursntTlallsffi Pbnned pedeafian BrtdgeCleElum CityLimbffiffiAat 05
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RV PARK
5-28-2020
To:
Cig of Cle Elum
119 West First Street
Cle Elum, WA 98922
To Whom lt May Concern,
We fully support the City of Cle Elum's plan to improve and develop the existing Disc Golf
Course on Hanson Ponds Road. We already see groups of people who visit the course daily,
many who patronize our store and other businesses in the City. The Ci$'s plgn for signage,
logo development and brochures will help to bring more attention and clientele to the course.
Since taking over \f/hispering Pines RV Park in 2017, we've seen a small but steady increase of
guests who stay at our park with the sole purpose of using the course as well as an increase of
existing guests, when they discover the course is just a mile down the road from us, purchasing
the disc golf supplies we began selling last year. Adding signage and creating the course map
and a brochure will only serve to increase its visibility, attract more users, and bring more
tourism dollars to us and other businesses within the community.
All and all, it's a great use of our county's transient tax dollars, which we believe, will help entice
tourism to Cle Elum.
Sincerely,
#,^^)-tJ'b
Keith Watts
Owner
Whispering Pines RV Park
l00WhiryenqPiresDr * Cleflun,IVA980z? * (509)6?4-7278
lmi[ hfor&hbls.runuc*st[s.!91! * lYebsile: vrtw"w&serrssu&qsdfflurlsss
6/Ll202A
To:
City of Cle Elum
1L9 West First St
Cle Elum, WA 98922
To Whom it may Concern:
I am excited the City of Cle Elum continues to improve the disc golf course at Hanson Ponds. lt is a rough
gem ready to be shaped. Course signage is an important feature that can take a course to the next level
of legitimacy.
This is a very good course, very challenging, demanding concentration and skill to score well. But it also
caters to casual play. Both types of players, and everyone in between, have fun playing disc, here.
I have lots of advice on how to improve the course. I will provide one suggestion, for now: placement of
signage is critical. lt can't be anywhere nearthe front of the teebox, where it rnight impede a person's
follow through on a drive. Originality is always appreciated (OK, two suggestions). There are great ready-
made signs available that you can put on a pole and be done with it, but something homegrown, maybe
some kind of surplus heavy item, that could be painted on and anchored to the ground, could provide a
clever and memorable marker.
Developing an identity is an effective way of bringing more people to Cle Elum for dlsc golf. Thousands
of players live just over the summit. A fun logo can help distinguish eastside disc golf, if it has the course,
(or courses!)to back it up.
I am not an eastsider. I am a Midwesterner and have only been in the area for little more than a year.
The Cle Elum disc golf course has been a welcome familiarity for when I need to relax and unwind.
Sincerely,
jamey Basye
Disc golf enthusiast
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May 29,2O20
Lucy Ternple
119 W First St
Cle Elum, WA 98922
Dear Lucy,
The Cle Elum Downtown Association is pleased to support the City of Cle Elum's request
for Consolidated Lodging Tax funds,
We welcome the opportunity to have a method that will provide a rnore accurate count of
tourists and visitors to our parks and our City. As an association that is cornmitted to
helping our downtown remain a vitaldestination location, and an organization that produces
large events we are looking forward to having the abitity track and develop a lrend in
attendance. This information willbe valuable to share with our vendors, the City of Cle
Elum and the Downtown Associalion when it comes to planning, funding and producing our
events.
Sincerely,
Debbie Bogart
Executive Director
ills [tr ir *: f)4 I 11; 11lqrr.r-r A ssi x:i;: l-iorr
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Centennial Mountain Lions Club
Cle Elum WA
Club President DeAnna Havedield
May 7,202O
To whom it may concern,
Hello there, my name is DeAnna and I am the club president for the Cle Elum Lions club. We
have been working with the city for quite some time now to develop a dog park in our
community. We are excited for the addition to accommodate local families, but mostly for our
travelers. During the summer months we are inundated with travelers off l-90. They stop in
town to stretch their legs, patron local business and rejuvenate for their long trip home through
heavy sum mer traffic. Many of these travelers have pets with no place to exercise them or even
let them out for fresh air. This will be a wonderful addition to Cle Elum to provide a sought-after
destination for visitors. Rest areas have places to relieve their dogs, but no place to stretch their
legs and get some energy out.
There are many elements to the project that have begun, but many more to make it fully capable
to serve everyone properly. Drinking fountains would be a great addition. But to truly know
how the park will be used we need to be able to track visitors. Camera systems would be the
best way to do that as well as monitor vandalism {this is a self-serve park). Signage is the key and
comes with a price tag as well. I believe there will be an online presence for individuals to search
for the location, but nothing explains where something is better than large signs visible to those
driving by.
lf there is any way for addition funds, we would be eternally grateful. There are many people
that have been working tirelessly over the years to get this project movingforward and it is
happening! We are so excited as a community,
Thank you for your time,
DeAnna Haver-field
@? "l 0t" ttr*
119 West First Street
Cle Elum, WA 98922
Phone: (509)674-2262
Fax: (509) 674-4097
www. cityofclee lu m. com
June 18,2020
Kittitas County Commissioners
Attn: Lodging Tax Grant Application
205 West 5th, Suits 108
Ellensburg, WA 98926
RE: Support for City of Cle Elum Lodging Tax Application
Dear Commissioners
The City of Cle Elum is grateful for the opportunity to apply to the Tourism-Related, Small-
Scale Municipality-Owned Capital Projects and Operations program for the 2020 Cle Elum Data
Collection and Park Upgrades Project.
This project will meet three main goals:
. Data Collection. The City, organizations, and events to collect necessary and required
data on park and trail usership, and event attendance for JLARC r€,porting. This data will
also provide us with valuable information for our maintenance and operation program.
Park Upgrades. The City's Disc Golf Course within the Hanson Ponds park area is
unsigned and under promoted. With minimal upgrades, this park will bring tourists to the
area to enjoy a round or two of disc golf, and we anticipate will increase visitation to
local businesses tbr dining, goods, and services.
Tourism Related Restroom Maintenance. The City's public restrooms require far more
maintenance during recent peak seasons than what the City Crew can currently sustain.
However, these facilities are crucial to keeping a healthy, attractive, and vibrant
downtown and parks, and must continue to be maintained at a high level to meet demand.
The Cle Elum City Coirncil and I fully support this application and request your support to
complete these tourism upgrades and operations. Thank you for your time and consideration.
Sincerely,
efr.
McGowan
Enclosures
CC: Lucy Temple, Planner
Rob Omans, Cle Elum Administrator
RobinNewcomb, Cle Elum Treasurer
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CIW COUI{CIL AGENDA
May 11, 2A2O
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2. lepsml.sf,lte4lnsAssndr
3, enrqrncrmeqg, Appqfn$rrlr}trdtugjrh_& Recoenitlon
4. ConsentA*endr
Items listed have been distributed to Councll Members ln advance br study and wlll be enacted by
one motion. lf a separate dlscussion is desired on an item, that iten may be removed from the
ConrentAgenda and placed on a regularAgenda at the requestofa Council Memberor atthe reqoest
of a member of the public with concurenoe of a Councll Memben
a. Approve the mlnutcs or the W-?'7.a010 Reguler Clty €ouncll MGetlnt
b, Vouchers-as approved bythe Flnanie/Audltng Commlttee
Of0cerRaport
Clty Adminlstrator, Clty Planner, Public Works Dlrector, Pollce Chief. Flre Chlef, Veolla
luhllc AEecargnces - l$Mlnute Llmlt
7, Buslnegs Reoulrlns Plrbllc Headmi
8. 9nflnlshed Buplness
9. Nerv_Bq:lne€
r. County tsdging lax Grant Appllcatlan - Lucy Templa
10. Gommittee'Reports
a. City Fark Structure lodging Tax Grant: $teven Harpar
tl., Adigmmel.t!bvM"plJpn
Nerft Rc9utdr Councll Meetlng: W
Page 1 of1
CITY OF CLE ELUM
Planning Departrnent
County Lodging Tax Grant Application:
Tourism-Related Small-Scale Municipality-Owned Capital Prcjects & Operations
STAFF'REPORT
AGENDA DATE:May 11,2020
ACTION REQUESTED:Review and discuss proposed grant application components and
propose any edits to the list of components for the County Lodging
Tax grant.
BACKGROUND:
PROPOSAL:
RECOMMENDATION:
LEAD STAtr'F':
The Kittitas Counfy Tourism.Related Smsll-Scale Municipality-
Owned Capital Project & Operations gratt is due on June 18th. The
Counry has $100,000 to distribute and typically split it between all
applicants. The proposal must include a 50% match.
The proposal includes components which already have at least 50%
match in related projects, as the components are associated with
existing projects city-wide.
Component #1: Trail Counters - data collectiono 2 Long{erm locations: Coal Mines Trail & Dog Parko 3 Portable trail counters for use to collect data at other parks,
or trails, seasonal or holiday event attendance, sidewalk use
and movement within the downtownr Future plan-ning for maintenance & operations. Post-project or post-event JLARC reporting
Component #2:ParkAmenities - improved tourism & return ratee Disc Golf Course signs, Iogo, and tourism brochure
Total Grant Request: $31200
Approve the project list to improve the City's recreation and tourism
data collection, and park amenities
Lucy Temple, City Planner
City of Cle EIum
Regular City May 11, 2020
Call to Order- Roll Call of Membership
The Regular meeting of the City Council was held "virtually", in compliance with the
Covid-19 Social Distancing Mandate issued by Governor Jay lnslee. The meeting was called to
order by Mayor McGowan at 6: 18 p.rn. The Roll was called. Members present were Matthew
Lundh, John Glondo, Ruston Weaver, Steven Flarper, Mickey Holz, Beth Williams and Ken
Ratliff. Other members present were City Administrator Robert Omans, City Planner Lucy
'Iemple, Public Works Director Mike Engelhart, Police Chief Kirk Bland, Fire Chief Ed Mills
and Cify Clerk Kathi Swansoru
Anproval of the Meetins Agenda
A motion wss made by Matthew Lundh and seconded by Steven Harper to approve the
agenda es presented. The motion curried unanimously,
Announcements - Appointments. Awards and Recosnition
Mayor McGowan appointed Steven Harper, Beth Williams and Ken Ratliff to the
Legislative Procedures and Council Conduct Committee. The committee will be chaired by Gary
Berndt; City staff member Kathi Swanson will be on the committee, as well. Virtual meetings
will be held and the committee is expected to repofi back to council in two months.
Consent Aeenda
A motian was made by Steven Harper and seconded by John Glondo to approve the
consent agenda as presented. The consent agenda included the minutes to the 04/27/2020
Regular City Ceuncil meeting; 04/30/2020 Payrotl EFTs and Vouchers #42264 - 42269 in the
amount of $133,274.18; 05/11/2020 Claims EFTsfor Vouchers in the amount of $9,466.83 snd
Claims Checks #42270 - 42311for Vauchers in the amounl of 8111,649.23. The wotion
carried unanimously.
Officer Renorts
9itv Administrator. Buildine Official and Network Adninistrator - Robert Omansr Reported 12 building permits, valued at $21,000 were issued in April, and 5 building
inspections were performed. Ten other foundations have been poured.
r Reported the Technology Committee, has been meeting weekly and has identified a
company to do an assessment of our current infrastructure and put together a bid package for the
City to go out to bid for server upgrades.. Reported McKinstry gives the City a quarterly summary of the energy the City will save,
which is around $ 1 6,000 per year for utilities.
Citv Treasurer - Robin Newcolnb:r Not present - provided lst Quartff 2020 Budget Position reports in Council's packets for
their review.
Cifv Planner - Lugy Temple. Reported she has been working on several park projects.. Reported the Planning Commission sponsored a survey regarding the Short-Term Rental
Ordinance and received more than 150 responses. The Plaruring Commission has until October to
continue to review the responses and make a decision regarding the moratorium. There will be a
Public Hearing at the City Council onA6/08/2020.o Reported she interviewed 2 firms to conduct the Shoreline Master Plan Review and
Critical Areas Ordinance update, which is due in June 2021. A firm with the ability to conduct
1
public meetings on line was selected. The proposed contract will be brought to the next Council
meeting on05/26/2020. Council member Harper commented Zoom has had some publicity about
their lack of security and suggested we look into the pragress that has been made to fix the
prablem before using Zoom as an on-line meetingforum,
Public Works Director - Mike Enqelhsrt:r Reported Public Works has been monitoring public safety issues; to that end, Public
Works has replaced sidewalks where there have been tripping hazards. Engelhart praised his
team for their good work.o Reported the Cemetery irrigation system was turned on 05/l l/2020.r Reported Public Works has installed guardrails on Stafford Street Hill. Other areas of
town will also have guardrails installed as money for materials becomes available.o Reported Strider Construction is moving ahead with the First Street Stormwater Project;
curbs and gutters wili be poured next week, as well as sidewalk repairs, prepping and setting up
detours so the crossings cau be re-poured. The contractor crews are filling the crossing holes
with gravel twice da'ily.
Council member Beth Williams asked if the city has completed putting asphalt in the alleys,
Engelhart responded the City ran out of asphalt. The contrsctor brought in more asphalt, which
is being slored at a county pit site. More material may be placed next spring. Couneil member
Harper commented tlrc guardrail on Sta$ord looks great and can potentially save lives.
Veolia Reoort - Mike Enselhart for Willism LaRue:I Reported to Council William LaRue was unable to attend due to the death of a f'amily
member.. Graphs of the Water Plant Flows, Run Time, Precipitation, Wastewater Flow and Water
plant versus Wastewater Plant Flows for April 2020 were provided in the Council packets.r Reported the East settling basin at the Water Treatrnent Plan has been taken oflline for
drying and cleaning; it should be d.y enough to remove the solids in late August.r Reported InfaSource will be onsite in May to clean the yard, fill the divots and trench
with topsoil and re-seed where the gas line was run across the yard.r Reported a failure of one of the original Variable Frequency Drives on a Suncadia
irrigation pump at the beginning of May. The VFC is 15 years old, is obsolete and no longer
supported by the factory. One quote for ths equipment has come back at $25,000. Mr. LaRue is
waiting for quotes from electrical contractors for the installation costs. He is also researching the
costs of spare parts to rebuild the failed drive. Details will be brought back to council when
available.r Reported Veolia staff completed the bi-annual sludge inventory of the lagoon at the
Wastewater Treatment Plant; sludge levels have not increased and are averaging 3 feet in depth
with approximately 4 feet of storage area remaining within the lagoon.. Reported Veolia staff installed tle aerators in the lagoon for mixing and to increase the
dissolving oxygen levels during warner sulnmer months.r Reported Veolia staff completed the annual cleaning of the inlet channel, bar screens and
grit chambers. There was a larger than nonnal level of gravel removed, mostly likely due to the
extreme influent flow experienced during the flooding conditions in February.
Police Chief - Kirk Bland:r Reported there has been an increase in calls over the past weekend due to the increase in
people in town; the City will probably see more people in town from now on through the summer.o Reported normal police departrnent projects have been put on hold due to the Covid- 19
virus.r Reported the cut street crossings due to the Stormwater project made a great speed
deterrent and is sorry to see them being filled in.
2
. Reported the Law Enforcement Torch run for the Special Olympics will not take place
this year; however, the department is hoping to have a virtual torch run wearing T-shirts made for
this special event. The video wili be sent to the Special Olympics.. Mayor McGowan, on behalf of the Chief Bland, reported there is no bock-up generator at
the Police Department; staffis looking into purchasing a propane powered generator, which
could be converted to natural gas when it become,s available. The purchase price will be brought
before council al afuture meeting.
Fire Chief - Ed Mills:o Thanked the citizens, council and city for supporting and passing the levy, which will
help to continue funding at the Fire Department.. Reported there were 23 calls in April, including 2 fires - I vehicle and I contained legal
burn.r Reported it has been fairly quiet at Fire Department.
Public Anpearances - 15 tllinute Limit
Mayor McGowan read a citizen comment into the record. Eva Tyler wrote regarding her
concerns about the unfinished shelter by the Coal Mines Trail Parking area, and the money that
was ieft by the Estate of Howard Carlin for improvements at the Trailhead. Ms. Tyier
commented she would like io see the City complete the project as soon as possible, within the
limits of the COVID-l9 rules. Mayor McGowan reported Mr. Carlin left $10,000 to the Coal
Mine Trail, which the City of Cle Elum decided to use for amenities to the structure, including a
fountain ($4,490), the water meter service for the fountain ($143), and a large stone caim.
Additional costs include engineering costs for the pole tg2,79l) for the cairn, the cost of the pole
placement for the cairn ($324) and cement ($200) for a total of $8,860. Rocks will be placed on
the cairn when the structure is completed. The Coai Mine Trail also received a Lodging Tax
Grant in the amount of $ 17,000, which wilt be used for materials. Mayor McGowan noted the
completion of the structure is a volunteer project. Covid-l9 rules will prevent work on the
project until Phase 2 comes to the County, at which time, the volunteers are ready to start
working. Mayor McGowan will send this information to Ms. Tyler.
Business Reouirins a Public Ilearins
None
Unfinished Bpsineps
None
Nery Eusinessa. County Lodging Tax Grant Application: Lucy Temple reported the City has an
opporfunity to apply for a Kittitas County Tourism-Related Small-Scale Municipality-Owned
Capital Project & Operations Grant; the application is due on 06/181202A, with about $100,000 to
distribute among applicants. The application must be tied to an existing funded project.
Component #1 is for ffail counters for data collection; I long-term at the Coal Mines Trail and I
long-term at the Dog Park; 3 portable trail counters for use at other parks or trails, seasonal or
holiday event attendance, sidewalk use and movementwithin the downlown. These will be used
to assess trail or park use for future planning of maintenance & operations. Component #2 is for
park amenities, including the Disc Golf Course signs, logo and tourism brochures to improve park
visitation and provide additional ways for the comrnunity to get out and get healthy; and to plan
future events and tournaments. The total grant request is for $3,200; terms of the grant require a
5070 match, which is already secured. The trail counters are matched by the Dog Park City
Lodging Tax and the Disc Golf Course signs are matched by the Hanson Ponds Park upgrades
J
firnded by Suncadia and the Shoemaker Foundation. A motion was mude by Steven Earper and
seeonded by Beth Williams to approve the Applicationfor Lodging Tur Grantfunds, Question
on the motion: Matthew Lundh osked if it would make sensefor the City to askfor a larger
portion to hire personnel to help complete the Coal Mine Trailhead structure project. Steven
Harper explained it does notfrt within the matching requirements and lhe time constraints to try
to put that type of application together. Lucy Tenple resporcded the matching portion the city
already has will be more than. enough to cover these projects. Mayor McGowan reported there
are plenty of volunteers waiting to help once the Phase 2 COI/ID-19 Rules ga into effect.
Hearing no further questions, the Mayor calledfor the vote. The motion carrted ananimously.
Committee Reports:a. Conduit for Sound System Lodging Tax Grant Application - City of Cle Etum:
Council member Steven Harper reported the Lodging Tax Committee has reviewed the
application from the City of Cle Elum for $6,000.00 to install the sound system conduit along
First Sfeet between Peoh and Oakes Avenue. The Lodging Tax Committee recommends council
approval. A motion w*s made by Matihew Lundh und seconded by Steven Hurper to approve
the First Street Conduit applieqtion in the amount of 86,000, The motion carried
unanhnously.
b. City Park Structure Lodging Tax Grant in the amount of $23,500: Council member
Steven Harper reported the Lodging Tax Committee reviewed the application for the new
struchue at the Cle Elum City Park, which the Kiwanis Club is building. The Lodging Tax
Committee recommends council approval. A motion was mude by Ken Ratliff and seconded by
John Glondo to approve the City Park Structare Lodging Tm Grant Application in the amount
of 82i,500. The motian carrieil unanimoasly.
c, Parks Committee Report - Council member Matthew Lundhr Reported the Dog Park survey will be completed this week or next, which will
allow the committee to move forward with the RFP for the fencing.o Reported the existing skucfure at the Second Street City Park will be demolished
on Thursday 05/13/202A. The new structure will be delivered sometime in June. The
Kiwanis Club has been able to negotiate some payment for the concrete work with "in
kind" funding.. Reported the Hanson Ponds siting for the bathroom is complete. Lucy Temple
has marked the location and will send out the required SEPA. Mike Engelhart, Public
Works Director, is working on getting the restrooms donated
Motio_n tq Adiourn
A motion was made by John Glondo to adjourn at 7:07 p.m. The next regular
schedaled meeting is Tuesday, May 26, 2020 at 6:00 p.m. and will be held vlrtaally, with access
by telephone and/or computerfor coancil members and by telephone onlyfor citizens.
Mayor Attest
4
Tourism-Related, Sma ll-Scale M unicipality-Owned Ca pital Project Budget
All applicants for capital project funding must supply a detailed and complete project budget
utilizing the following basic format:
Funding Sources
Lodging Tax Funds Request
*Other Grant Funds
List By Source (indicate if secured or applied)
*Other Local Government Funds
List By Source
*Private Funds
List By Source (may include in-kind)
Total Available Funding
Project Expenses
Real Property or "Right-of-Way'' Acquisition Cost
Capital Asset Cost
Construction Cost or "Hard" Cost
tnclude an itemized list of general costs
For example: asset type and cost, site prep, building foundation and sffucture,
mechanical work, finish work, site restoration, electrical work, technology, etc.
Soft Cost
lnclude an itemized list of soft costs
For example: design fees, construction management fees, survey costs,
engineering fees, permitting costs, special inspections, cultural resource surveys,
etc.
Total Project Costs
*Verifying documentation must be provided and attached to this budget. This documentation
may include award letters, letters of commitment, or loan approval documentation. You must
include this in order to meet the matching funds requirement. lf the funding source includes
applicant funds, proof of available funding in the form of a letter of commitment from an
authorized body or representative of the applicant is adequate.
Project Budget
FundlngSources Supplemental lnfo
Lodging Tax Funds Request s3,200 Current request
*Other Grant Funds s80,200 {See matched funds table)
List 8y Source (indicote if secured or opplied)The parks included in this project have secured
funding, See attached park budgets.
*Other Local Government Funds Sz+,sgs (See motched funds table)
List By Source Local government funds are the City's match for
grants received.
*Private Funds SO
List By Source (may include in-kind)No private funds were donated.
ToalAvallabh Fundlng Sros,ogs
Froiect ExFenseg Supplemental lnfo
Rea I P ro pefi or "Right-of-Warl' Acq uisatio n Cost $o
CapitalAsset Cost SO
Construction Cost or t'Hard" Cost s2,350
lnclude sn itemized list af genersl casts
Far example: asset type and cost, site prep, building foundation
and structure, mechonical worlj finish wark, site restoratian,
electrical wark, technology, etc.
Hard Costs lnclude purchasing trail counters,
signs, posts, and hardware (bolts/nuts, etc.).
Soft cost Ssso
lnclude on itemized list of soft costs
Far exomple: design fees, canstruction management fees,
suvey casts, engineering fees, permitting costs, speciol
inspections, cultural resaurce surveys, etc,
Soft costs include designfees for the logo ($250)
and design and printing costs for the brochures
{5ooo1,
Total Proiect Costs S3,zoo
Plesse see grdnt verificotion dacumentation on following poges
Prolect Matched Funding Sources
Match Ptdect Prolect component Matched Funds Grants Cllrytunds
Hanson Ponds Park Upgrades Disc Golf Siens & Promotion S3s,42o S27,2oo 5a,zzo
Dog Park Project Trail Counters S5s,57s 553,ooo 516,575
Total Prclect Matched Funds $1n5,{Bs s80,200 924,S95
2O2O BUDGET POSITION
City Of Cle Elum
MCAG #:0463
Time: 13:48:43 Date: 05/06/2020
Page: 1
001 Current Expense/General Fund A U0 U2020 T o: 12/ 3 | 1202A
Amt Budgeted Revenues RemainingRevenues
308 Beginning Balances
308 10 07 001
308 l0 14 001
308 80 00 001
308 80 02 001
308 80 05 001
30E 80 15 001
308 80 81 001
308 80 83 001
308 80 86 001
Beginning Balance Fire Dept Class A
P umperlReserve/Capital
Beginning Balance Cemetery Endowment
Reserve
Beginning Balance General Fund
Beginning Balance Police Resene
Beginning Balance Fire Dept Oversight
Levy Reserve
Beginning Balance Park Rescrve
Beginning Balance General Fund
Contingency
Beginning Balance General Fund
Employee Accrual Liability
Beginning Balance General
FundTechaology
121,374.0A 166,734.00
9l,318.00
16,440.00
125,000.00
47,492.04
287,136.82
50,310.00
123,45 i .00
0,00
0.00
91,318.00 0.0%
16,440.00 0.00/o
255,619.86
59,072.Q0
(97,2.59.00)
38,008.00
123,45i.00
( 130,6 i 9.86)
( 1 1 ,580.00)
384,395.82
244.5o/"
I24.4o/a
33.9o/o
12.302.00 75.50/t
0,00 100.0%
{45,360.00)
0.00
137.4%
100.0%10,330.00 10,330.00
872,851.82 555,955.86 316,895,96 63,7%308 Beginning Balances
310 Taxes
311 l0 00 001
313 11 00 001
313 71 00 000
316 41 00 000
316 43 00 001
316 46 00 000
316 47 00 000
316 48 00 001
316 49 00 001
316 81 00 001
318 l1 00001
310 Taxes
Real & Personal Property
Local Retail Sales & Use tax
Local Criminal Justice
Electricify Taxes
Natural Gas
Cable TV Taxes
Telephone T'axes
City Utility Water Tar
City Utility Sewer Tax
Gambling Tax-Punch Boards
Admissions Tax
590,000.00
872,000.00
47,000.00
237,000.00
0.00
3,200.00
62,000.00
i 06,000.00
74,493^00
13,000.00
0.00
43,r41.sl
288,793.74
15,076.75
123,306.30
9,252.93
6,939.03
18,759.12
21,430.00
17,661 .00
7,108.53
0.00
546,858.49
581,206.26
31,923.25
1 13,693.70
(9.2s2.e3)
(3,739.03)
$,244.88
84,570.00
56,832.00
5,89r.47
0.00
7.3%
33.1o/o
32.1%
s2.0%
0.0%
216.8%
30.3o/n
20.2%
23.7%
54.7o/o
0.0%
2,004,693.00 551,468.91 1,453,224.49 27s%
320 Licenses & Permits
321 99 00 001
322 l0 00 000
322 90 00 000
322 90 00 004
28,000.00
85,000.00
1,900.00
250.00
16,900,80
33,23L.4r
573.00
0.00
lt,499.20
51,768.59
1,327.00
250.00
Business License-Professional
Building Permits City Share
Gun Permits City Share
Fireworks Permit
60.4%
39.1!1s
30.2%
0.0%
115,150.00 50,705.2t 64,444.79 44.00/o320 Licenses & Permits
330 Intergovemmental Revenues
333 16 31 001
334 00 70 001
334 03 10 001
334 04 90 001
335 00 91 000
336 06 21 000
336 06 26 000
336 06 42 000
336 06 51 000
336 06 94 000
Deparlment Of Justice Police Vest Grant
Energy Project -- DES Grant/Police And
Library Buildings
Shoreline Master Plan DOE Grant
DOH EMS Participation Grant
Pud Privilege Tax
CJ-Violent CrimeslPop
CJ-Special Programs
Marijuana Excise fax Distribution
Dui-Cities
Liquor Excise
0.00
5,107.00
11,200.00
1,266.00
5,300.00
I,000.00
2,269.84
10,500.00
250.00
10,500.00
831,00
0.00
(831.00)
5,107.00
11,200,00
6.00
5,300.00
s00.00
1,227,83
7,195.30
124.37
5,006,49
4.0%
0.0%
0.0%
99.5%
0.0o/o
50.0%
45.9%
25.80/o
sa3%
523%
0.00
1,260.00
0.00
500.00
1,042.01
2,704.70
125.63
5,493.51
HlC
r\YMSoVnAlr
arlfrr30tD0al
XEi R'IruFF
cllt6Ft
,OHilGMilDO
BETHwlTII,tMS
MEXSYltot.z
S'EYGT{ HAtrPER
I,IATIHEW TUIIIIH{
Rt sroilu/EAl/ER
drrtllnF
CIW COUNCIT AGENDA
March 9,2020
6:fi!ollrflanttttn
ROsEffOMANS
allYottt
ffiHtslrirArrtsoN
gtTnEplm
ROBtil I{EWCOMS
i.tf,rEG
MIIG ENGELHART
rqEo*
rN( UAND
tqrqtl'
ED MILI,:I
nrm
urcylEMPlrA]fXAIDRAtcilYsit
ll9wFln3r$ntEr
cl;EruMrwA !m22
l, Call to Order4ledee olAlleelance & Roll Call
2. Aoprunl of ldsgdns Aeendr
3. Annor"tre.nqnlr. Apsqlnttrgn8-Auqdggleeqrnltlon
4. GonecntAgenda
Items listed have been distributed to Council Members in advance br study and wlll be enacted by
one motion. lf a sepante discussion is desired on an item, that item may be removed from the
ConsentAgenda and placed on a regularAgenda at the r€questof a Councll Memberoratthe request
of a member of the publlc wlth concurrence of a Councll Member:
a. Approve the mlnutes ol the O2lAl2020 Regular Chy Council Meeting
b. Vouchers-as appnoved bythe Sudget/Audltlng Gommlttee
5, Ofricerf,emrtg
City Administrator, City Planner, Public Work Director, Pollce Chief, Firc Chief, Veolla
6, Cltrer!*€pryrmcn$ on t{or &enda ltoms-Llmlted to 5 mlnutqs
7. Publlc Aorrc|fi.nctr- ls.tr,linuh Llmlt
8. Buslnees BeEulrinr Public Headnss
None
9. Unftnlshed lgrine,rl
None
10. lfew Bullner$
a, lnterlocal Agruement with Kittitas County for ltloxious Weed Control - h/like Engelhart
b. Ordinance X564 - Sudgnt Arnandment - Lodging Tax - Robert Ornanc
c, Rerplution 2O2{l-00* -Surplus {ity Flall lnventory lteme - Mike Engelhar*
d, Resolution 2O20-009 - lnvantory Fsblic Workr Equiprnent - Ml&e Fngelhart
11. Oommittes iqeortl
None
t . Adlogrnmcnt bv Motlon
Naft Rqubr CouncJI Mcctltrg: Monday Mardt 2i, 2&O at &@ p,m.
Page l ofL
City of Cle Elum
Regular City Couacil Meeting
Februqry U,2020
Call to Order- Ro-4 Call of Membership
The meeting was called to order by Mayor Pro-Tcm Ken Ratliffat 6:00 p-m. The Pledge
of Allegiance was r€cited. The Roll was called. Members prewnt wetp Matthe\a'Lundh, John
Glondo, Ruston Wcaver, Stsven Harpcr and Miokcy Holz. Mayor MsGowan and Beth Willialts
were absent. Staff present was City Adminishator Robert Omans, City Planner, Lucy Temple,
City Attomey Alexandra Kcnyon and City Clcrk Kathi Swansou. A noti.on nnc ma& by Stewn
Eatper utd vconded hy ,Iohn Glondo 6cuse Mqyor Jry McGowan and Bert Willlams The
modon wEs carried unanimoudy. Tha rccord shorw thal Belh l{illioms arriutl al 6:40 pnt
A n proval pf the M-getitrs. A gendr
Mayor Prc-Tem Ratlilf rckcd to mrend tlto agenda to maw ltEn 64 Kiwanis City Porh
Prolecl, to 6{. A mo&on wss made by Stewn ttrper snd seconded by Mbkey EoIz w spprcve
the agenda ss arilended. Ilw mofron csrrlcd ansnimoasly,
4,nno$ncgpgnts - Anpolntmentc. Awsrdr end Be{rgnltioJ
Mayor hro Tem Ken RatliffIed a moment of sllence in honor of Mayor McGoxmn and
hkfami$, whose mother recendypasscd mtqt
Come4t;fqepds
A mofun was made hy lohn Glondo tnd seunded by Mickey Hok b approve the
corrsent agenda as praenled; whhh hcluded the miautes of thc 02nAn0 Rcgular Council
Me.aing|; A2n4n0 EFTs and Vouchen #42031- 42060 fu the uaoant of $295,788.96; aruI
02/I1nA Peyroll Youchers #4202J - 42030 in the arnount of 88A,948.94. The motion canied
unanlmousQt
Efrs aind Yoaehers #41979 - 12022 h ilu asount of $52,369,11 *vrc qryrovcd u thc
02n0n0 Meding hut omit&d ftm tlp mlnutcs; 0I/31/20 Payrull Youehers #1973 - lI97E tn
the amoant of 8133,252.18 twrc approwl d thc 0AI0n0 CrO Council Meedng, bat omltud
lromthe minuta,
QfficerRepo$q
City Administrator, Building Official and Networ* Administrator: - Robert Omsns:r Reported he epeaks with Mayor MsGowao wwy day while tha Mayor is away.
r Reportcd the City Hall Council Chambers is being painted by the Public Works
Deparhent.. Refrorted the City siaff, including the Police Departmeirt, aud HLA has been workirg on
a safety plaa, which is now ready to go out for grants.
. Reported 5 building permits werp issued for a total of $3,341 .79; and I I inspec'tions were
performed for January 2020.r Reported the Building Deparhncnt teceived the new Intemational Building Code books,
and will be going to fiaidng. Fees will also be updded.
r Reportcd a security analysis collector has beeil insta[ed at City Hsll
Gitl Flauner - Luqr- Te4ple:r Reported the City's web page coirtains information rcgarding thc Phasc tr downtown
project. Tbis information will be updated every week with information for tbe following 3
weets. Tb Planner will be the in-houss contast forthis proJ€ct a:rd will be working with Mike
1
Engelhart, Public Works Drestor, D.O.T. and the Cle Elum Downlown Association for
information to be provided on tbeir website,s.
Policc Chief - KirlrBland - rep.resented bv OfficerEeI Flick. Open for questionr; nottrlng to report - No questions fipm Couacil
9i4zen_Comnqeutr op lfon-B eend! IteE[s
None
Publig Anp.eF-rances
Kiwanis Citr-Park Projgct_: Larry Scholl reported the Kiwanis, who built the original structureil the mid I 980's, is committed to replacing the shelter. CaIs for bids for assembfu of the
strucfirrc kit will be publishd unless the work can be donaied. The Kiwanis Club has comnitted
$64,5C0, aot including sales tax. Some graut applications ara being prepared. Tbe planner has
reached out to serreral conhctors for bids and is awaiting respo,nses to tlose requests. Tho
Kiwanis Club is asking the City contribute $l 1,380 for electrical, stnrcture de'mo, concrrete demo,
grading and petmitting. Council member Weavet noted he can help locate someonefrtm which to
parthase tables ard benches. A motion was made by Steven Earpcr and secoadcd by Mickcy
EoIz to opptolv the stracare as presentcd, with the incluslon of the avatlablltty of the atreaily
budgardfuads to be dlrectcd towatd thls confiracdon ln the amount of 811,380, The modon
caricd unanimously. Dne Brldgeman reporled Paul Dearmin ofered ta provide arry egaipmenr
needed to takc this project to corrpletion.
Kiftitas Counrv l,odsl4e Tax Copmilsg.guall Scale Canital G. rent Apnt Ianrra Osiadacz,
Chaiman of the Iodging Tax Cournittee, reported Kittitas Countyhas released an REP for
pro3ects for the Small Scale Capital Projects Crrant. In order to qualiS, the items must b€ owned
by the City of Cle Elum- The grant requires 50% matching funds and must be in line with the
Kittitas County Infrastructure Toruism Plan. Appliaations can bo made for up to $100,000. Ms.
Osiadacz suggested grant applications for trails, athletic fields, Railload historic sites, interpretive
facilities, cemeteries, parls, way finding signs and the Horse Park would be beneficial to the City.
The grant is released wery 2 years. Applicatious for 2020 are due by A42412Q20.
Madimn tr'ord - thamber of CoFmerce Reportjr Provided a power point pres€ntation oftbe foous of the Cbamber.r Provided aaalytic information for Jmuary 2020
Debb_ie Bosart - Executlve D-irgc'tqr : Cle Etuq. Da, qnlpqtr_Arsqcistio*;r Report€d CEDA is moving ta 123 East First Street.r Repoiled the Design Csmmitte€ is reviowing the fagade aud bezutification grant process,
budgeted at $25,000, whioh may be expanded to include awnings.. Reported the Desip Committee is looking into putting signage that will provide a
description of the futule image of the downtown of Cle Elum after Phase II of the Downtown
Revitalization Projeot has bee,u conplaod.. Reportcd the Economic Vitdity Committee bad releas€d a survey to gather information
that would help the comniftee det€rmine what can be done to help improve businesses, including
reviewing charges for rent.I Rsport€d the Economio Vitality Committee is developing an oufrach packet for new and
existing businesses.. Reported the Promotions Committee is working on the events for the year, which include
Shred Cle EIum, Pioneer Days, Boo Elum, Cbristmas in CIe Elum, and the Downtown Cleanup
on 5/16. New eveirts inslude a Wine Walk in the fall and "A Pot of Gold'in March.r Comm€nt€d she appreciates tlc communications by Mike Engelhart and Lucy Ternple to
provide infomation regarding the Downtown Phase II project. The Ad Hoc committee they
formed is v€ry helpful.
2
r Thanked the CiE fortie Washington Main Stne€t,Tax Fund suppod; hor{ev€r, CEDA is
looking for olher ways lc obtain increased funding.. R€ported the Org Outnaachteam ix lookilg inlo Board Training to move it to a higher
functioning ocamittee-
. Reported the annual Revitalize Washinglon Confcreirce, pertaining to the Mainstreet
Programs, is in Wenatrhee tom 0416 througb 04/08 and encouraged council mEmbers and City
staffto attcnd.
Bustae-rr Seq*idss XubltslEhrri4s
None
U.pfdShS Burlness
i. Short-ierm Reutal Moratorlum, Set Eeoring: City Attorney Alexandra Kenyon
reported to counsil tbis moratorium rcquiru a public hcaringwithin 30 days of the adoption of
Ordinance 1581. Legislatiou doce not have to be passed at the public heariag, Another hearing
will be set oncc a new code is prc,posed. City Plamer rccommoded setting the hearing for the
A3/23/20 City Council meeting. A modon rws made hy Ste+vn flaryter cnd seconded by lohn
Glondo w schedul* anil daly nod* a publh hcadns n illscttss St ort-Tetn. Renrrlls on the
03fr3/20 regular Clty Coanell meaiag. The motion carrled ananimously,b. Dog Prrlq Structural Appnovrl - Clty Prrke Commltfce.' Jackie Van Dongcn,
Ardrlrl Conuol Officer reponed wor* begaa for thc propocd of thc offlcash Dog Part 5 )cars
ago. !{any pcoplc havc worbd togpthc to bring tbe pmposal to Courcil. City ?lannor Luoy
Terylc gcmntcd e powcrpoint prcrcmation &cribiag tbe propstd pclc. Some ftnding can bo
povidedthmugft $-20,000 budgetd for'gilson Ponds in 2020, but whighwillnot beuscd for
that pnrjcct. Thc City Parks Commiree ir requesting tndging ?ax funrling in the amouC of
S53,m0 forPhas€ l. A mof.on rlirys nada &e Svcwn Earper and seorulcd W Bar, Wlltans to
tpprow tlu Phase I Dag Pwk ploas os prmntad ln the packet, ITu ntfun ccrrled
vnenbnous$.
New 9F*inees8. Rssolutlon 202{l-006 - Authorldng the Mayor to t4n the IIOE Applicadoa for the
Sewer P}an. Robert Omans explain tbe Department of Ecology rquires this resolution allowiag
tbe Mayor to sign the grant and loan applicdion docunrearts pertaining to the Sower Plan, I
modon wos made by Mtehey frolz and waonded by ,lohn GIonfu tu eppraw Resolution 2020-
006 authorizing the Mayor to sign DOE hoan Agruement Apphcdon fos the Sewcr Plon The
natian cawied unanlmo usly.
b. Resolutlon 2A2UO07 - Sur?lus *'ire Depnrtment Xqulpmcnt: A motlon was made hy
Mickry Hotz end seaonded by John Glondo to apyove Resolutiaa 2020-007 ta surplus the Fire
Departnml's 1986 Ford Ambulanee, Lleeilse #D3520A, and Ig88 Pumper Trach,, License
#30117D. ?he motion carried unantnously
c. Ordlnance No. 1582 - SEPA Admtnirtrstive Appealel Lucy Te,mple aad Alexaudra
Kenyon preseotpd the Orrdinanse noting inqeased development activities have required updates
to the exioting Munioipal Codc relating to the environnental rcview procss$es. Such reviews or1
the City lsvel are not required undcr the Sinfe Envirurmental Policy Act. By removing the
Appeals Section from the CleEluor Municipal Code, ell appeals would go to Superior Court;
wbich is wcll versed in haudling this fype of legal prcceedings. Mayor Pro-Tcm Ratliffask€d
how many appEals the City rcceives. Lucy Tcmplc responded the City of Cle Elurn has not tsd
an appcal, to date; horvevern with increascd developnent, this Ordinaacc is rcconsendcd by the
legal team. A motlon was made by Stcvsn flatpar snd seconded hy Beth Williarns to approve
Ordinance 1582 ts presented. l,arty Stauffer ask€d to speak and was allowed to do so. Mr.
Stauffer stated there are a lot of people intercst€d ln foUowing how the City responds to the 47
3
Degrees NorthlBu[Aog Flats issue. The SEPA iszue may be an issue that membcrs of the
community may have. More and more peryle will have opinions on this matler. It would be
good for comail to hear the level of intaest fum the public regarding SEPA issues, especially
regarding the 47 Degrees North Project. Council membcr l{rrpa aoted SEPA requires a public
hearing at the Ptanning Commission lwel. Appeals io counsil, which is unqualified to dclib€rate
on this subjeot, could rssult in poor dccisions; it would be bett€r to send appeals to a qualified
judge. City Planner Lucy Temple noted this is notjust for large derrclopments; but will
stearnlbe thc SEPA decision preess for all. It does not ta&e away public conmcnt at any phase
ofthc SEPAprooess. CityAttomeyAlexandra Kenyon notcdthc change crould allow council to
engage with the public. Couacil member Matlhew Lundh commented it would eliminate the need
to hire a hearings exrminsl. Rustan Wea*er, Mdtew Lundh .Iohn Glondo, Mtckey Eotc, Beth
Williams and Suven Earper wtcil oya Ken Rultffwtcil oye. TIu nation cwrlod
ananlmous$t
d. Ordinance No. 1583 -Adopdng Conrfruction Standrdr: Lucy Tecnplc and
Alexandra Kenyon presented the Ordinance to Council, noting the purpose is to amcnd CEMC
15.08 to recodi$ the existing Coustruction Standards to ba included in fte correct sectioa of tbe
CEMC. The original Construction Staodards were adopted in 2002 by Resolutioo. A motlon *as'madc by Matthew landh and secondcd hy John Gbndo ta adopt Ordinancc No. ISEi as
prcsento.d. I'hc mofun carrlcd uaaahno ady.e. WYE Fark Vleltor Centen Structurat Approval - City Pnrkr Commlttee: Matthew
Lundh rcported the City has beeu offered a fiee tain passenger car, which can be used as the
Vieitor's Center at the W.llE Park. BNSF has agrwd to donate the hacls, spikes and ties aeeded
to place the car on the South side ef lfte perk. Utilitiec are available and can be connected to the
oar. This is a time seositive projest as the fpe tnin car is being donated on the contingency that
it is mowd as soon as possible from its location in Pasoo, lVA. The car would be moved
immediately afrer receiving structural approval and lodging tax funding in the amount of
$100,000 ftom the City Couooil. Discuesion; Council member Ratliffcoomented tha
Transportation Plan should be oompleted before approval is given for this plan. Council member
Holz commenled he would like to see lhe Pa*s Plan put in plaoe prior to approving this sfiucfirre.
A modon was made hy Sterrcn Earpe,r u approve the WW Park Wtor Centcr Structarc. No
second on the motloa. A modon was made by Mtefuy Holz and seconded by Rusnn lVeaver to
tahb lhis agenda item antil the nu meefrng erd b olso brtng a prolnsal for the Farks Plan,
incladkg fundhq. The notlon canled ununirwasly.
Aqegittes_Bapertt
Rgie-ry t03Q Cound Commtjtees Ir Steven Harperreported ttre Mayor appointed lohn Storch to the Technology Committee.r Ruston Weavs noted he would like to help Mayor McGowan on &e Coal Min€s Trail
Commission. Robert Omaus will seek the Mayor'e approval.r All Committees were approved by council with the above additions.
Indglug Tar Commlttcc Rcnort- Stcwn llff'ocr:o Cor.racil nenberllarper rcportcilthc tndgingTax snrnitloe delib€rdedadvotedto
reconmcnd ryprovtrl of thcDog Pa* AppHcdion in tb amount of $53,000, Afudget
amcndmeot, which may be hought io tbeaext Regdar Council meetis& will be requfud I
motion*vs mde fit 8ethWilIlorc aul v*ondcd by &aswn Wsverto appmvetlu ryflIcatfun
granfrag $53,000for aonstactio; af thc Dog Par* and nlomwd lha rcunmqtdatlon to tlp
Badga Connlna to amand tltp bndget to kch.tlc tlw 8$,(m The motlon cefiled
c{/,ffitntously.
r Council member Harper nportcd the lndging Tax Cornmittee is considering inviting
citieens to apply to be on the sonmitt€e.
4
a Other applications considered:
awardiag $50,000 ficr the ceiliqg; howercr the motion did not receiv€ a second.
howeVcr, they contemplatod fuuding in the ftture as plans afie ator€ complete.
recommandations for approval;
Modonto Adiourn
A motion was maile fu Steven Earpar and aecondcd by Rardon Wesver n uljoarn
The meeting adJourned ut E:10 pm. Ihe next mectlng will be hcld on Monday, Msrch 9, 2020
at 6:00 p.nt
Mayor Attest
5
ORDINA|TICE NO. t5M
AN ORDINANCE AIIIENDING THE 2O2O BUDGET OF THE CITY OF CLE ELUM,
AS ADOPTED BY ORDINANCE NO. 1570
VUHEREAS, the GITY OF CLE ELUM adopted the 2020 budget in final fornr by Ordlnance No. 1570
on lhe 26th day of November, 2019 and
VW{EREAS, subseguent thereto lt has become necessary for the City to amend said ordinance
because of revenues and expenditures of same, which could not reasonably have been foreseen
at the time of adopting said budget; and
VVHEREAS, said expendltures arc not one of the emeqoncies specificallyenumenated in
RCW 35A.33.080; and
WHEREAS, tfp City is desirous of amending its budget pursuantto RCW 35A.33.120; and
NOW THEREFORE, the Gity Council of the CITY OF CLE ELUM, lltraehlngrton do ordaln m follows:
Scc{toll. The followlng accounts cpntralned ln the 2020 Budget are hereby arnended as set
forth below:
Fund. Account l,lo. & NamE Cunent Budaet Thls Amandmefit l,lew Total
GaneralFund (ffl0tl
(X)1..508.80.15O01 - Endlrg Balencs Pad< Ressrve
001 ..570.80.35.il)2 - Equlpment (Park lmpmvemonb)
Lodglng Tax Fund (f106)
106..508.10.00.106 - Endlng Balanc€ Lodglng Tax Fund
106..557.30.41.009 - Cla Elum Hctoutrrotd/Lorlg{ng To. (For The Dog Part}
50,310.00
900.00
305,000.00
10,000.00
(20,000.00)
20.000.00
30,3r0.00
20,900.00
205,000.00
110,000.00
20.000.00
(100,000.00)
100,000.00
0
ADOPTED BY THE CITY COUNCIL AT A REGULqR MEETING THEREOF ON THE
-DAY
OF..
-,2020,
CITYOF CLE ELUM
Jay McGowan, Mrtor
ATTEST / AIrTH EI,ITIGATED :
Kathl 9wanaon, City Glert
ApprovaO as to form:
Aexandra L. Kcnyon, CltyAfbrney
Flled wlth the Glg Clerk:
Passed by tho Ctty Coundl:
DaE olPubllcaton:
Efrctlvo Date:
SuNcADrAi?"Fund for Community Enhancement
City of Cte Elum
c/o Lucy 1bmfle, CIty Planner
119 W First Street
Cle Elum, WA 98922
Norrernhr 18,2019
Dear Lucy,
I am pleased to advise you that the Trustees of the Suncadla Fund for Community Enhancement
(SFCE) met recently and fcllowlng thoughtful review and discussion, appmved this grant commitlent
for your oryanlzaHon in the amount of $6,8fi).00. The purpose of this letter ls to fund a portion of
the cost fur the Hanson Ponds Park Improvement Pr$ect, and is contingent upon pending verification
of total fundlng from other sources and City approwl to proceed. This letter of comrnltment explres
1213L1202A and is rime sensitive.
Per the grant appllcatlon, grant recipients are required to submit a final written report within thirty
(30) days after tfie eompletlon of the project for whlch the funds are intended. An outllne to assist
you in completing this rcpoft is enclosed.
The SFCE also asks grant rcdpients to prwlde appropriate acknowledgment of fte SrcEs Grant
Program fundlng of their project, including rnentioning the funding in publications, prrss
announcements and other activities. Apprwed Iogo artwork will be pro/ded to you for your use if
requested.
We ask that you acknowledge receipt of this gmnt award letter and indicate your acceptance of the
terms discussed above. Please send the acknowledgment and when applicable, your flnal written
report !o Mlchael R. Bennett, mbennelt&5*uneadia"gpm.
You have our \rery best wlshes br continued success.
Sincerely,
fi/alaol P, Sauett
Michael R. Bennett
P.O. Eox 9{4 Rodyn, WA SXI
a
On behalf of the Board of Trustees
Report Outline Guidelines
Outcomes and Impact - proposed to Actual
r Have the outcomes you wanted to achieve through this grant been realized? Describe them.
r What impact has this grant made on your organization and the cornmunity in general? How
did you measure the impact? Please provide statlstlcal data, if applicable.
. If you have received more than one grant from Suncadia Fund for Community Enhancement,
please describe if our cumulative support of your institution has made a difference beyond
the outcomes from each individual grant.
Process
r Did your grant vary from your initial expectations? How?
r What were the key factors contributing to the success or failure of your grant?
. Wlll you and your institution do anything differently in the future as a result of your grant?
Financial - Proposed to Actual
e How were the funds from this grant used? Include a financial accounting of your grant
expenditures with receipts, if this grant was for equipment or services,
. If there were unspent grant funds, please return the funds to the Suncadia Fund for
Community Enhancement.
e Please provide us with how many individuals were served by this grant. An esttmate is
allowed.
P.O. Box 944 Roslyn, wA 98941
SHOEINAI(ERFOUilDATtQt{
{&twrtsl ?htt[ & fanlltx tsrwwlty
October 1,2Q19
Lucy Temple
City of Cle Elum
119 W 1st Street
Cle Elum, WA 98922
RE: Hanson Ponds Park lmprovements
Lucy,
This letter supersedes our origlnal letter of commitrnent dated April 27,20!8, Bue to the revlsed
project scope and budget, which are outlined ln your document dated September 2019, the Shoemaker
Foundatlon ls willing to commit $20,400 to the project,
Our support is contingent upon receipt of documents verifying 100% of the funding from the other
parties to the project {currently the Rotary Club of Upper Kittltas County, the Suncadia Fund for
Communlty Enhancement and the City of Cle Elum).
Our funding will be available upon groundbreaking, which we assume would folfow completlon of
detailed design, initlal perrnlttlng, and recelpt of quotes for purchased goods and gervices.
We feel the addition of trails, parking and bathrpoms to this area are a great addltion to our community,
and we would llke to see 1007o of the proposed project completed. We reserve the rlght to terminate or
revise our commltment if the scope, budget, or funding sources change significantly.
Thank you for efforts in pursuing this projea. Please let rne know if you have any queslions.
Sincerely,
Melissa Becker
Euslness Manager, Shoernaker Foundation
melissabe*erPshoE rnakermfn.com
Tourism-Related Facility Operational Funding Narrative
(Municipality Applications Only|
1. Operational Spending: Please explain your request for operationalfunding and how it is
directly related to supporting the operations of a tourism-related facility owned or operated by
a municipality or public facilities district.
The Cify of Cle Elum, and the entire Upper County area has been experiencing an increase in
tourism over the past several years that has increased the need for reliable and clean restroom
facilities. The availability of restrooms is often an important consideration for travelers. This
often overlooked amenity can determine the location and duration of a visit, and can certainly
impact an entire travel experience, particularly for families or individuals with special needs.
This in turn has resulted in an increased workload of the small public works crew. During peak
season the City's public r€strooms at City Park and in the downtown core (see inset map)
require daily cleaning, amidst the other necessary seasonal maintenance such as mowing, nash
pick-up, and garbage sErvices within the downtown and at all of the Cify's numerous parks and
trails (see attached parks and trails map).
Cle Elum Public Restrooms
,{*hiMr
lowa Cqnynsbs 6vry dldb podw std pdlsrr
''g
rura@l 8d wrllr an,'maliq p*U.- No wi816a, dp'E@d
s indigd, an Fnviltdld UD deL, tE uta, a b nlo?nblis
Kd*eAanV &cE nol atlqmbs llp a.ffi€,"..fi8 nrtn'ddhhiid hdir antl it ad rqlaNibla hr 6l qe, bi,ffi d
., iltdxlval*at,
ot,te:g17rwlO
0 0.0{20.005 0,1? 0-255 0-ul*\ lG-t N
tnr
1 inch = 752 tsct
Relalive Scde ,3,028
2. Sustainability Strategy: Please describe your strategy for long-term operational
sustainability. lnclude any specific progress toward thisgoal.
The Public Works plan is to hire another part time or seasonal parks position or consolidate and
create a one full time parks position by the summer of 2A22.In the interim, the City cannot meet
the maintenance need and often have to close restrooms to the puhlic due to lack of
rnaintenance personnel,It is for this reason that the City requests the funds to cover the
restroom janitorial services daily through the remainder of the 202A and, for the duration of the
2020 peak season (see budget below).
*includes restocking, toilets, floors, & mirrars
**assumes 6 weeks from8/22-1014
***assumes 18 weeks from5/26-9/29
3. Applicant Certification: Please sign below in agreement with statement of certification.
Certification is hereby given that the information provided is accurate and the applicable
attachments are complete and included as part of the application package.
lfurther that ication thresholds are met at the time of application
Offici Representative Title Date
Restroom Janitoria I Costs (2020 -2O2Ll
Restroom Facility €ost/Clean*
#Cleans/Week & #Cleans Cleanins Costs
Summer 2020**Summer 2021**Weekly Request
City Par* & Downtown
Restroomr $roo 7--42 7 -- 119 s16,100 s16,1oo
$t6,too
Criteria
Lodging Tax Capital Project Rating Form
Points Possible Questions Points Awarded
Kittitas County
Tourism
lnfrastructure Plan
Low Priority = 5
Medium Priority = 15
High Priority = 20 Question 2
Stakeholder Support Upto5 Question 6
Feasibility Analysis
and Eusiness Plan
Completed
15
Yes = L5
No=0
Question 7
Promotes Tourism/
lncreases Economic
Activity Resulting
From Tourists
Up to 20 Question 2
Project Readiness up to 20 Question 8
Applicant's
Matching Funds
Up to 20
Less than 5Ao/o = A
SV/o-55ot6=5
56016-590,4=LO
6O% -7O%=I5
7I% or more = 20
Capital ProJect Budget