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E21-187 FFY18HSGP (SHSP) - needs signature from the state
WashingtonStateMilitaryDepartmentHOMELANDSECURITYGRANTPROGRAMAGREEMENTFACESHEET1.SubrecipientNameandAddress:2.GrantAgreementAmount:3.GrantAgreementNumberKittitas,Countyof$11,096E21-187Sheriff'sOffice307WestUmptanumRoadEIIensburg,WA98926-67204.SubrecipientContact,phonelemail:5.GrantAgreementStartDate:6.GrantAgreementEndDate:DarrenHigashiyama,509-933-8206September1,2018August31,2021darren.higashlyama@co.kittitas.wa.us7.DepartmentContact,phonelemail:8.DataUniversalNumberingSystem(DUNS):9.UBI#(staterevenue):MichaelAlston,253-512-7083010202547192-002-673michael.alston@mil.wa.gov10.FundingAuthority:WashingtonStateMilitaryDepartment(the"Department")andtheU.S.DepartmentofHomelandSecurity(DHS)11.FederalFundingIdentification#:|12.FederalAwardDate:13.CatalogofFederalDomesticAssistance(CFDA)#&Title:EMW-2018-SS-000884i01|08I28I201897.067-18HSGP(SHSP)14.TotalFederalAwardAmount:15.ProgramIndex#&OBJ/SUB-OBJ:$13,788,000|783SB,783SC,783SH,783SL,783SN,783SQ,783SZINZ16.ServiceDistricts:17.ServiceAreabyCounty(ies):18.Women/Minority-Owned,StateBYLEGISLATIVEDISTRICTS:13KittitasCertified?XN/AONOBYCONGRESSIONALDISTRICTS:80YES,OMWBE#19.AgreementClassification20.ContractType(checkallthatapply):OPersonalServicesOClientServicesXPublic/LocalGov'tOContractXGrantXAgreementOResearch/Development0A/EOOtherOIntergovemmental(RCW39.34)OInteragency21.SubrecipientSelectionProcess:22.SubrecipientType(checkallthatapply)X"Toallwhoapply&qualify"OCompetitiveBiddingOPrivateOrganization/IndividualOFor-ProfitOSoleSourceOA/ERCW0N/AXPublicOrganization/JurisdictionXNon-ProfitOFiledw/OFM?OAdvertised?OYESONOOCONTRACTORXSUBRECIPIENTOOTHER23.PURPOSE&DESCRIPTION:ThepurposeoftheFederalFiscalYear(FFY)2018HomelandSecurityGrantProgram(18HSGP)istosupportstateandlocaleffortstopreventterrorismandothercatastrophiceventsandtopreparetheNationforthreatsandhazardsthatposethegreatestrisktothesecurityoftheUnitedStates.18HSGPprovidesfundingtoimplementinvestmentsthatbuild,sustain,anddeliverthecorecapabilitiesessentialtoachievingtheNationalPreparednessGoalofasecureandresilientNation.18HSGPsupportscorecapabilitiesacrossthefivemissionareasofPrevention,Protection,Mitigation,Response,andRecoverybasedonallowablecosts.HSGPiscomprisedofthreeinterconnectedgrantprograms:StateHomelandSecurityProgram(SHSP),UrbanAreasSecurityInitiative(UASI),andOperationStonegarden(OPSG).Together,thesegrantprogramsfundarangeofpreparednessactivities,includingplanning,organization,equipmentpurchase,training,exercises,andmanagementandadministration.TheDepartmentistheRecipientandPass-throughEntityofthe18HSGPDHSAwardLetterforGrantNo.EMW-2018-SS-00088-SO1,whichisincorporatedinandattachedheretoasAttachment1,andismakingasubawardoffundstotheSubrecipientpursuanttothisAgreement.TheSubrecipientisaccountabletotheDepartmentforuseofFederalawardfundsprovidedunderthisAgreement.TlieSubrecipient'sWorkPlan,Timeline,andBudgetforthesubawardaredetailedinAttachment2.INWITNESSWHEREOF,theDepartmentandSubrecipientacknowledgeandacceptthetermsofthisAgreement,includingallreferenœdExhibitsandAttachmentswhichareherebyincorporatedinandmadeaparthereof,andhaveexecutedthisAgreementasofthedatebelow.ThisAgreementFaceSheet;SpecialTerms&Conditions(ExhibitA);GeneralTermsandConditions(ExhibitB);Attachments1and2;andallotherdocuments,exhibitsandattachmentsexpresslyreferencedandincorporatedhereincontainallthetermsandconditionsagreeduponbythepartiesandgovemtherightsandobligationsofthepartiestothisAgreement.Nootherunderstandings,oralorotherwise,regardingthesubjectmatterofthisAgreementshallbedeemedtoexistortobindanyofthepartieshereto.IntheeventofaninconsistencyinthisAgreement,unlessotherwiseprovidedherein,theinconsistencyshallberesolvedbygivingprecedenœinthefollowingorder:1.ApplicableFederalandStateStatutesandRegulations4.SpecialTermsandConditions2.DHSIFEMAAwardandprogramdocuments5.GeneralTermsandConditions,and,3.WorkPlan,Timeline,andBudget6.OtherprovisionsoftheAgreementincorporatedbyreference.WHEREAS,thepartiesheretohaveexecutedthisAgreementonthedayandyearlastspecifiedbelow.FORTHEDEPARTMENT:FORTHESUBRECIPIENT:SignatureDateSignDateReganAnneHesse,ChiefFinancialOfficerClayMyers,SheriffWashingtonStateMilitaryDepartmentKittitasCountySheriffsOfficeBOILERPLATEAPPROVEDTOFORM:DASTOFORM(ifapplicable:BrianE.Buchholz9/18/2018Sr.AssistantAttorneyGeneralApplicant'sLegalRpviewDateDHS-FEMA-HSGP-SHSP-FFY18Page1of38KittitasCountySheriffsOffice,E21-187 ExhibitASPECIALTERMSANDCONDITIONSARTICLEI--KEYPERSONNELTheindividualslistedbelowshallbeconsideredkeypersonnelforpointofcontactunderthisAgreement.Anysubstitutionofkeypersonnelbyeitherpartyshallbemadebywrittennotificationtothecurrentkeypersonnel.SUBRECIPIENTDEPARTMENTNameDarrenHigashiyamaNameMichaelAlstonTitleChiefDeputyTitleProgramCoordinatorE-Maildarren.higashiyama@co.kittitas.wa.usE-Mailmichael.alston@mil.wa.govPhone509-933-8206Phone253-512-7083NamesharrieMcPhersonNameReaganBushTitleFiscalAnalystTitleProgramManagerE-Mailsharrie.mcpherson@co.kittitas.wa.usE-Mailreagan.bush@mil.wa.govPhone509-962-7099Phone253-533-1357ARTICLEII-ADMINISTRATIVEAND/ORFINANCIALREQUIREMENTSTheSubrecipientshallcomplywithallapplicablestateandfederallaws,rules,regulations,requirementsandprogramguidanceidentifiedorreferencedinthisAgreementandtheinformationaldocumentspublishedbyDHS/FEMAapplicabletothe18HSGPProgram,including,butnotlimitedto,allcriteria,restrictions,andrequirementsof"TheU.S.DepartmentofHomelandSecurity(DHS)NoticeofFundingOpportunity(NOFO)FiscalYear(FY)2018HomelandSecurityGrantProgram(HSGP)"document,theDHSAwardLetterforGrantNo.EMW-2018-SS-00088-SO1,andthefederalregulationscommonlyapplicabletoDHS/FEMAgrants,allofwhichareincorporatedhereinbyreference.TheDHSAwardLetterisincorporatedinthisAgreementasAttachment1.TheSubrecipientacknowledgesthatsincethisAgreementinvolvesfederalawardfunding,theperiodofperformancedescribedhereinmaybeginpriortotheavailabilityofappropriatedfederalfunds.TheSubrecipientagreesthatitwillnotholdtheDepartment,theStateofWashington,ortheUnitedStatesliableforanydamages,claimforreimbursement,oranytypeofpaymentwhatsoeverforservicesperformedunderthisAgreementpriortodistributionofappropriatedfederalfunds,oriffederalfundsarenotappropriatedorinaparticularamount.A.STATEANDFEDERALREQUIREMENTSFORDHS/FEMAPREPAREDNESSGRANTS:ThefollowingrequirementsapplytoallDHS/FEMAPreparednessGrantsadministeredbytheDepartment.1.SUBAWARDS&CONTRACTSBYSUBRECIPIENTSa.TheSubrecipientmustmakeacase-by-casedeterminationwhethereachagreementitmakesforthedisbursementof18HSGPfundsreceivedunderthisAgreementcaststhepanyreceivingthefundsintheroleofasubrecipientorcontractorinaccordancewith2CFR200.330.b.IftheSubrecipientbecomesapass-throughentitybymakingasubawardtoanon-federalentityasitssubrecipient:i.TheSubrecipientmustcomplywithallfederallawsandregulationsapplicabletopass-throughentitiesof18HSGPfunds,including,butnotlimitedto,thosecontainedin2CFR200.ii.TheSubrecipientshallrequireitssubrecipienttocomplywithallapplicablestateandfederallaws,rules,regulations,requirementsandprogramguidanceidentifiedorreferencedinthisAgreementandtheinformationaldocumentspublishedbyDHS/FEMAapplicabletothe18HSGPProgram,including,butnotlimitedto,allcriteria,restrictions,andrequirementsofthe"TheU.S.DepartmentofHomelandSecurity(DHS)NoticeofFundingOpportunity(NOFO)FiscalYear(FY)2018HomelandSecurityGrantProgram(HSGP)"document,theDHSAwardLetterforGrantNo.EMW-2018-SS-00088-SO1inAttachment1,andthefederalregulationscommonlyapplicabletoDHS/FEMAgrantsiii.TheSubrecipientshallberesponsibletotheDepartmentforensuringthatall18HSGPfederalawardfundsprovidedtoitssubrecipientareusedinaccordancewithapplicableDHS-FEMA-HSGP-SHSP-FFY18Page2of38KittitasCountySheriffsOffice,E21-187 federalandstatestatutesandregulations,andthetermsandconditionsofthefederalawardsetforthinAttachment1ofthisAgreement.2.BUDGET,REIMBURSEMENT,ANDTIMELINEa.WithinthetotalGrantAgreementAmount,travel,subcontracts,salaries,benefits,printing,equipment,andothergoodsandservicesorotherbudgetcategorieswillbereimbursedonanactualcostbasisunlessotherwiseprovidedinthisAgreement.b.ThemaximumamountofallreimbursementrequestspermittedtobesubmittedunderthisAgreement,includingthefinalreimbursementrequest,islimitedtoandshallnotexceedthetotalGrantAgreementAmount.c.IftheSubrecipientchoosestoincludeindirectcostswithintheBudget(Attachment2),anindirectcostrateagreementnegotiatedbetweenthefederalcognizantagencyforindirectcostsandtheSubrecipientestablishingapprovedindirectcostrate(s)asdescribedin2CFR200.414andAppendixVilto2CFR200mustbesubmittedtotheDepartment.However,under2CFR200.414(f),iftheSubrecipienthasneverreceivedanegotiatedindirectcostrateagreementestablishingfederallynegotiatedrate(s),theSubrecipientmaynegotiatearatewiththeDepartmentorchargeademinimisrateof10%ofmodifiedtotaldirectcosts.TheSubrecipient'sactualindirectcostratemayvaryfromtheapprovedrate,butmustnotexceedtheapprovednegotiatedindirectcostratepercentageforthetimeperiodoftheexpenditures.IfaSubrecipientchoosestochargethe10%deminimisrate,butdidnotchargeindirectcoststoprevioussubawards,arequestforapprovaltochargeindirectcostsmustbesubmittedtotheDepartment'sKeyPersonnelforapprovalwithanexplanationforthechange.d.Fortravelcosts,theSubrecipientshallcomplywith2CFR200.474andshouldconsulttheirinternalpolicies,stateratessetpursuanttoRCW43.03.050andRCW43.03.060asnowexistingoramended,andfederalmaximumratessetfodhathttp://www.qsa.qov,andfollowthemostrestrictive.Iftravelcostsexceedsetstateorfederallimits,travelcostsshallnotbereimbursedwithoutpriorwrittenapprovalbyDepartmentKeyPersonnel.e.ReimbursementrequestswillincludeaproperlycompletedStateA-19InvoiceFormandReimbursementSpreadsheet(intheformatprovidedbytheDepartment)detailingtheexpendituresforwhichreimbursementissought.ReimbursementrequestsmustbesubmittedtoReimbursements@mil.wa.qovnolaterthantheduedateslistedwithintheTimeline(Attachment2).ReimbursementrequesttotalsshouldbecommensuratetothetimespentprocessingbytheSubrecipientandtheDepartment.Ifthereimbursementrequestisn'tsubstantialenough,theSubrecipientshouldrequestpriorwrittenapprovalfromDepartmentKeyPersonneltowaivetheduedateintheTimeline(Attachment2)andonceapprovedsubmitthosecostsonthenextscheduledreimbursementduedatecontainedintheTimeline(Attachment2).f.Receiptsand/orbackupdocumentationforanyapproveditemsthatareauthorizedunderthisAgreementmustbemaintainedbytheSubrecipientconsistentwithrecordretentionrequirementsofthisAgreement,andbemadeavailableuponrequestbytheDepartment,andfederal,state,orlocalauditors.g.AnyrequestforextensionofaduedateintheTimeline(Attachment2)willbetreatedasarequestforAmendmentoftheAgreement.ThisrequestmustbesubmittedtoDepartmentKeyPersonnelsufficientlyinadvanceoftheduedatetoprovideadequatetimeforDepartmentreviewandconsideration,andmaybegrantedordeniedwithintheDepartment'ssolediscretion.h.AllworkunderthisAgreementmustendonorbeforetheGrantAgreementEndDate,andthefinalreimbursementrequestmustbesubmittedtotheDepartmentwithin45daysaftertheGrantAgreementEndDate,exceptasothenNiseauthorizedbywrittenamendmentofthisAgreementandissuedbytheDepartment.i.Nocostsforpurchasesofequipment/supplieswillbereimburseduntiltherelatedequipment/supplieshavebeenreceivedbytheSubrecipient,itscontractor,oranynon-federalentitytowhichtheSubrecipientmakesasubaward,andisinvoicedbythevendor.DHS-FEMA-HSGP-SHSP-FFY18Page3of38KittitasCountySheriffsOffice,E21-187 j.Failuretosubmittimely,accurate,andcompletereportsasrequiredbythisAgreement(including,butnotlimitedto,thosereportsintheTimeline[Attachment2])willprohibittheSubrecipientfrombeingreimburseduntilsuchcompletereportsaresubmittedandtheDepartmenthashadreasonabletimetoconductitsreview.k.FinalreimbursementrequestswillnotbeapprovedforpaymentuntiltheSubrecipientiscurrentwithallrepodingrequirementscontainedinthisAgreement.I.AwrittenamendmentwillberequirediftheSubrecipientexpectscumulativetransfersamongprojectbudgets,asidentifiedintheWorkPlanandBudget(Attachment2),toexceed10%oftheGrantAgreementAmount.Anyadjustmentstoprojecttotalsotherthanincompliancewiththisparagraphwillnotbereimbursed.m.SubrecipientsshallonlyusefederalawardfundsunderthisAgreementtosupplementexistingfundsandwillnotusethemtoreplace(supplant)non-federalfundsthathavebeenbudgetedforthesamepurpose.TheSubrecipientmayberequiredtodemonstrateanddocumentthatthereductioninnon-federalresourcesoccurredforreasonsotherthanthereceiptorexpectedreceiptoffederalfunds.3.REPORTINGa.Witheachreimbursementrequest,theSubrecipientshallrepodhowtheexpenditures,forwhichreimbursementissought,relatetotheWorkPlan(Attachment2)activitiesintheformatprovidedbytheDepartment.b.Withthefinalreimbursementrequest,theSubrecipientshallsubmittotheDepartmentKeyPersonnelafinalreportdescribingallcompletedactivitiesunderthisAgreement.c.TheSubrecipientshallcomplywiththeFederalFundingAccountabilityandTransparencyAct(FFATA)andrelatedOMBGuidanceconsistentwithPublicLaw109-282asamendedbysection6202(a)ofPublicLaw110-252(see31U.S.C.6101note)andcompleteandreturntotheDepartmenttheFFATAFormlocatedathttp://mil.wa.qovlemergency-management-division/qrants/requiredqrantforms,whichisincorporatedbyreferenceandmadeapadofthisAgreement.d.SHSPandUASISubrecipientsshallparticipateintheStakeholderPreparednessReview(SPR)process,formerlyknownastheStatePreparednessRepod.4.EQUIPMENTANDSUPPLYMANAGEMENTa.TheSubrecipientandanynon-federalentitytowhichtheSubrecipientmakesasubawardshallcomplywith2CFR200.318-200.326whenprocuringanyequipmentorsuppliesunderthisAgreement,2CFR200.313formanagementofequipment,and2CFR200.314formanagementofsupplies,toinclude,butnotlimitedto:i.UponsuccessfulcompletionofthetermsofthisAgreement,allequipmentandsuppliespurchasedthroughthisAgreementwillbeownedbytheSubrecipient,orarecognizednon-federalentitytowhichtheSubrecipienthasmadeasubaward,forwhichacontract,subrecipientgrantagreement,orothermeansoflegaltransferofownershipisinplace.ii.Allequipment,andsuppliesasapplicable,purchasedunderthisAgreementwillberecordedandmaintainedintheSubrecipient'sinventorysystem.iii.Inventorysystemrecordsshallinclude:A.descriptionofthepropertyB.manufacturer'sserialnumber,modelnumber,orotheridentificationnumber;C.thesourceoffundingfortheequipment,includingtheFederalAwardIdentificationNumber(FAIN)D.CatalogofFederalDomesticAssistance(CFDA)numberE.whoholdsthetitleF.acquisitiondateG.costoftheequipmentandthepercentageoffederalparticipationinthecostH.location,useandconditionoftheequipmentatthedatetheinformationwasreported,andDHS-FEMA-HSGP-SHSP-FFY18Page4of38KittitasCountySheriffsOffice,E21-187 l.dispositiondataincludingthedateofdisposalandsalepriceoftheproperty.iv.TheSubrecipientshalltakeaphysicalinventoryoftheequipmentandreconciletheresultswiththepropertyrecordsatleastonceeverytwoyears.AnydifferencesbetweenquantitiesdeterminedbythephysicalinspectionandthoseshownintherecordsshallbeinvestigatedbytheSubrecipienttodeterminethecauseofthedifference.TheSubrecipientshall,inconnectionwiththeinventory,verifytheexistence,currentutilization,andcontinuedneedfortheequipment.v.TheSubrecipientshallberesponsibleforanyandalloperationalandmaintenanceexpensesandforthesafeoperationoftheirequipmentandsuppliesincludingallquestionsofliability.TheSubrecipientshalldevelopappropriatemaintenanceschedulesandprocedurestoensuretheequipment,andsuppliesasapplicable,arewell-maintainedandkeptingoodoperatingcondition.vi.TheSubrecipientshalldevelopacontrolsystemtoensureadequatesafeguardstopreventloss,damage,andtheftoftheproperty.Anyloss,damage,ortheftshallbeinvestigated,andareportgeneratedandsenttotheDepartment.vii.TheSubrecipientmustobtainandmaintainallnecessarycedificationsandlicensesfortheequipment.viii.IftheSubrecipientisauthorizedorrequiredtosellthepropedy,propersalesproceduresmustbeestablishedandfollowedtoensurethehighestpossiblereturn.Fordisposition,ifuponterminationorattheGrantAgreementEndDate,whenoriginalorreplacementsuppliesorequipmentacquiredunderafederalawardarenolongerneededfortheoriginalprojectorprogramorforotheractivitiescurrentlyorpreviouslysupportedbyafederalawardingagency,theSubrecipientmustcomplywiththefollowingprocedures:A.ForSupplies:Ifthereisaresidualinventoryofunusedsuppliesexceeding$5,000intotalaggregatevalueuponterminationorcompletionoftheprojectorprogramandthesuppliesarenotneededforanyotherfederalaward,theSubrecipientmustretainthesuppliesforuseonotheractivitiesorsellthem,butmust,ineithercase,compensatethefederalgovernmentforitsshare.Theamountofcompensationmustbecomputedinthesamemannerasforequipment.B.ForEquipment:1)Itemswithacurrentper-unitfair-marketvalueof$5,000orlessmayberetained,sold,orotherwisedisposedofwithnofurtherobligationtothefederalawardingagency.2)Itemswithacurrentper-unitfair-marketvalueinexcessof$5,000mayberetainedorsold.TheSubrecipientshallcompensatethefederalawardingagencyinaccordancewiththerequirementsof2CFR200.313(e)(2).ix.RecordsforequipmentshallberetainedbytheSubrecipientforaperiodofsixyearsfromthedateofthedisposition,replacement,ortransfer.Ifanylitigation,claim,orauditisstartedbeforetheexpirationofthesix-yearperiod,therecordsshallberetainedbytheSubrecipientuntilalllitigation,claims,orauditfindingsinvolvingtherecordshavebeenresolved.b.TheSubrecipientshallcomplywiththeDepartment'sPurchaseReviewProcess,whichisincorporatedbyreferenceandmadepartofthisAgreement.Noreimbursementwillbeprovidedunlesstheappropriateapprovalhasbeenreceived.c.Allowableequipmentandsupplycategoriesfor18HSGParelistedontheAuthorizedEquipmentList(AEL)locatedontheFEMAwebsiteathttp://www.fema.qovlauthorized-equipment-list.ItisimportantthattheSubrecipientandanynon-federalentitytowhichtheSubrecipientmakesasubawardregardtheAELasanauthorizedpurchasinglistidentifyingitemsallowedunderthespecificgrantprogramandincludesitemsthatmaynotbecategorizedasequipmentaccordingtothefederal,state,local,andtribaldefinitionsofequipment.TheSubrecipientissolelyresponsibleforensuringpurchaseditemsunderthisAgreementareauthorizedasalloweditemsbytheAELattimeofpurchase.DHS-FEMA-HSGP-SHSP-FFY18Page5of38KittitasCountySheriffsOffice,E21-187 IftheitemisnotidentifiedontheAELasallowableunderHSGP,theSubrecipientmustcontacttheDepartmentKeyPersonnelforassistanceinseekingFEMAapprovalpriortoacquisition.d.Unlessexpresslyprovidedothenvise,allequipmentmustmeetallmandatoryregulatoryand/orDHS/FEMAadoptedstandardstobeeligibleforpurchaseusingfederalawardfunds.e.ForOPSGSubrecipients,equipmentpurchasedwithDHSfederalawardfundsistobemarkedprominentlywith"PurchasedwithDHSfundsforOperationStonegardenUse"whenpracticable.f.Procurementofmedicalcountermeasuresmustbeconductedincollaborationwithstate,city,orlocalhealthdepartmentsthatadministerFederalfundsfromHealthandHumanServices(HHS)forthispurposeandwithexistingMetropolitanMedicalResponseSystem(MMRS)committeeswhereavailable,inordertosustaintheirlong-termplanningforappropriate,rapid,andlocalmedicalcountermeasures,includingantibioticsandantidotesfornerveagents,cyanide,andothertoxins.Procurementmusthaveasoundthreat-basedjustificationwithanaimtoreducetheconsequencesofmasscasualtyincidentsduringthefirstcrucialhoursofaresponse.Priortoprocuringpharmaceuticals,Subrecipientsmusthaveinplaceaninventorymanagementplantoavoidlargeperiodicvariationsinsuppliesduetocoincidingpurchaseandexpirationdates.Subrecipientsareencouragedtoenterintorotationalprocurementagreementswithvendorsanddistributors.Purchasesofpharmaceuticalsmustincludeabudgetforthedisposalofexpireddrugswithineachfiscalyear'speriodofperformancefor18HSGP.ThecostofdisposalcannotbecarriedovertoanotherDHS/FEMAgrantorgrantperiod.g.TheSubrecipientmustpassonequipmentandsupplymanagementrequirementsthatmeetorexceedtherequirementsoutlinedabovetoanynon-federalentitytowhichtheSubrecipientmakesasubawardoffederalawardfundsunderthisAgreement.5.ENVIRONMENTALANDHISTORICALPRESERVATIONa.TheSubrecipientshallensurefullcompliancewiththeDHS/FEMAEnvironmentalPlanningandHistoricPreservation(EHP)Program.EHPprograminformationcanbefoundathttps://www.fema.qov/media-librarylassets/documents/85376allofwhichareincorporatedinandmadeapartofthisAgreement.b.Projectsthathavehistoricalimpactsorthepotentialtoimpacttheenvironment,including,butnotlimitedto,constructionofcommunicationtowers;modificationorrenovationofexistingbuildings,structuresandfacilities;ornewconstruction,includingreplacementoffacilities,mustpanicipateintheDHS/FEMAEHPreviewprocesspriortoprojectinitiation.Modificationofexistingbuildings,includingminimallyinvasiveimprovementssuchasattachingmonitorstointeriorwalls,andtrainingorexercisesoccurringoutsideinareasnotconsideredpreviouslydisturbedalsorequireaDHS/FEMAEHPreviewbeforeprojectinitiation.c.TheEHPreviewprocessinvolvesthesubmissionofadetailedprojectdescriptionthatincludestheentirescopeofwork,includinganyalternativesthatmaybeunderconsideration,alongwithsupportingdocumentationsoFEMAmaydeterminewhethertheproposedprojecthasthepotentialtoimpactenvironmentalresourcesand/orhistoricproperties.d.TheSubrecipientagreesthat,toreceiveanyfederalpreparednessfunding,allEHPcompliancerequirementsoutlinedinapplicableguidancemustbemet.TheEHPreviewprocessmustbecompletedandapprovalreceivedbytheSubrecipientbeforeanyworkisstartedforwhichreimbursementwillbelaterrequested.ExpendituresforprojectsstartedbeforecompletionoftheEHPreviewprocessandreceiptofapprovalbytheSubrecipientmaynotbereimbursed.6.PROCUREMENTa.TheSubrecipientshallcomplywithallprocurementrequirementsof2CFRPart200.318through200.326andasspecifiedintheGeneralTermsandConditions,ExhibitB,A.10.b.Forallsolesourcecontractsexpectedtoexceed$150,000,theSubrecipientmustsubmittotheDepadmentforpre-procurementreviewandapprovaltheprocurementdocuments,suchasrequestsforproposals,invitationsforbidsandindependentcostestimates.Thisrequirementmustbepassedontoanynon-federalentitytowhichtheSubrecipientmakesasubaward,atwhichpointtheSubrecipientwillberesponsibleforreviewingandapprovingsolesourcejustificationsofanynon-federalentitytowhichtheSubrecipientmakesasubaward.DHS-FEMA-HSGP-SHSP-FFY18Page6of38KittitasCountySherifPsOffice,E21-187 7.SUBRECIPIENTMONITORINGa.TheDepartmentwillmonitortheactivitiesoftheSubrecipientfromawardtocloseout.ThegoaloftheDepartment'smonitoringactivitieswillbetoensurethatagenciesreceivingfederalpass-throughfundsareincompliancewiththisAgreement,federalandstateauditrequirements,federalgrantguidance,andapplicablefederalandstatefinancialregulations,aswellas2CFRPart200SubpadF.b.Todocumentcompliancewith2CFRPart200SubpartFrequirements,theSubrecipientshallcompleteandreturntotheDepartmentthe"2CFRPart200SubpartFAuditCellificationForm"locatedathttp://mil.wa.govlemergencv-management-division/qrants/requiredqrantformswiththesignedAgreementandeachfiscalyearthereafteruntiltheAgreementisclosed,whichisincorporatedbyreferenceandmadeapartofthisAgreement.c.Monitoringactivitiesmayinclude,butarenotlimitedto:i.Reviewoffinancialandperformancereports;ii.MonitoringanddocumentingthecompletionofAgreementdeliverables;iii.Documentationofphonecalls,meetings,e-mails,andcorrespondence;iv.ReviewofreimbursementrequestsandsupportingdocumentationtoensureallowabilityandconsistencywithAgreementWorkPlanandBudget(Attachment2),andfederalrequirements;v.ObservationanddocumentationofAgreement-relatedactivities,suchasexercises,training,fundedevents,andequipmentdemonstrations;andvi.On-sitevisitstoreviewequipmentrecordsandinventories,toverifysourcedocumentationforreimbursementrequestsandperformancereports,andtoverifycompletionofdeliverables.d.TheSubrecipientisrequiredtomeetorexceedthemonitoringactivities,asoutlinedaboveandin2CFRPart200,foranynon-federalentitytowhichtheSubrecipientmakesasubawardasapass-throughentityunderthisAgreement.e.Compliancewillbemonitoredthroughoutthepedormanceperiodtoassessrisk.ConcernswillbeaddressedthroughaCorrectiveActionPlan.8.LIMITEDENGLISHPROFICIENCY(CIVILRIGHTSACTOF1964TITLEVI)TheSubrecipientmustcomplywiththeTitleVIoftheCivilRightsActof1964(TitleVI)prohibitionagainstdiscriminationonthebasisofnationalorigin,whichrequiresthatSubrecipientsoffederalfinancialassistancetakereasonablestepstoprovidemeaningfulaccesstopersonswithlimitedEnglishproficiency(LEP)totheirprogramsandservices.ProvidingmeaningfulaccessforpersonswithLEPmayentailprovidinglanguageassistanceservices,includingoralinterpretationandwrittentranslation.ExecutiveOrder13166,improvingAccesstoServicesforPersonswithLimitedEnglishProficiency(August11,2000),requiresfederalagenciestoissueguidancetorecipients,assistingsuchorganizationsandentitiesinunderstandingtheirlanguageaccessobligations.DHSpublishedtherequiredrecipientguidanceinApril2011,DHSGuidancetoFederalFinancialAssistanceRecipientsRegardingTitleVIProhibitionagainstNationalOriginDiscriminationAffectingLimitedEnglishProficientPersons,76Fed.Reg.21755-21768,(April18,2011).TheGuidanceprovideshelpfulinformationsuchashowarecipientcandeterminetheextentofitsobligationtoprovidelanguageservices,selectinglanguageservices,andelementsofaneffectiveplanonlanguageassistanceforLEPpersons.Foradditionalassistanceandinformationregardinglanguageaccessobligations,pleaserefertotheDHSRecipientGuidanceathttps:llwww.dhs.gov/quidance-published-help-department-supported-organizations-provide-meaninqful-access-people-limitedandadditionalresourcesonhttp://www.lep.cov.9.NIMSCOMPLIANCEa.TheNationalIncidentManagementSystem(NIMS)identifiesconceptsandprinciplesthatanswerhowtomanageemergenciesfrompreparednesstorecoveryregardlessoftheircause,size,location,orcomplexity.NIMSprovidesaconsistent,nationwideapproachandvocabularyformultipleagenciesorjurisdictionstoworktogethertobuild,sustain,anddeliverthecorecapabilitiesneededtoachieveasecureandresilientnation.DHS-FEMA-HSGP-SHSP-FFY18Page7of38KittitasCountySheriffsOffice,E21-187 b.ConsistentimplementationofNIMSprovidesasolidfoundationacrossjurisdictionsanddisciplinestoensureeffectiveandintegratedpreparedness,planning,andresponse.NIMSempowersthecomponentsoftheNationalPreparednessSystem,arequirementofPresidentialPolicyDirective8,toguideactivitieswithinthepublicandprivatesectoranddescribestheplanning,organizationalactivities,equipping,trainingandexercisingneededtobuildandsustainthecorecapabilitiesinsupportoftheNationalPreparednessGoal.c.InordertoreceiveFY2018federalpreparednessfunding,toincludeHSGP,theSubrecipientwillensureallNIMSobjectiveshavebeeninitiatedand/orareinprogresstowardcompletion.NIMSImplementationObjectivesarelocatedathttps://www.fema.qov/media-librarylassets/documetns/130743.B.HSGPSPECIFICREQUIREMENTS1.18HSGPstipulatesthefollowingrequirementsforoverallgrantfundingwhicharemanagedattheStateAdministrativeAgency(SAA)level;specificcapsorthresholdsforthisAgreementmaydiffer:a.Upto5%percentoftheHSGPawardreceivedbytheDepartmentmaybeusedformanagementandadministrative(M&A)purposesdirectlyrelatedtoadministrationoftheHSGPgrant.ThemaximumpercentageoftheGrantAgreementAmountthatmaybeusedbytheSubrecipientforM&AcostsunderthisAgreementisidentifiedintheBudget(Attachment2),andmaybelessthan,butwillnotexceed,themaximum5%.b.Atleast25%ofthecombinedHSGPawardallocatedunderSHSPandUASImustbededicatedtowardslawenforcementterrorismpreventionactivities(LETPA).TheLETPApercentageoftheGrantAgreementAmountthatmustbemetasaminimumrequirementofthisAgreementbytheSubrecipientisidentifiedintheBudget(Attachment2)andmaydifferfromthecombined25%requirement.IftheSubrecipientanticipatesspendinglessthantheindicatedamountonLETPAactivitiesasindicatedintheBudget(Attachment2),abudgetamendmentisrequired.c.Thetotalofpersonnelexpensesmaynotexceed50%percentoftheindividualprogramawardsreceivedbytheDepartmentunlessaPersonnelCapWaiverhasbeenreceivedfromDHS.ThemaximumpercentageoftheGrantAgreementAmountthatmaybeusedbytheSubrecipientforpersonnelexpensesunderthisAgreementisidentifiedintheBudget(Attachment2)andmaydifferfromthe50%limit.IftheSubrecipientanticipatesspendingmoreonpersonnelcoststhanwhatisintheBudget(Attachment2),abudgetamendmentisrequired.Additionalapprovalstepsmayberequiredforeachprogrambeforethepersonnelpercentagecanbeincreased.2.SHSP-fundedprojectsmustaddresshigh-prioritypreparednessgapsacrossallcorecapabilitiesthatsupportterrorismpreparedness.3.UASI-fundedprojectsmustbuildandsustainthecapabilitiesnecessaryforhigh-threat,high-densityUrbanAreastoprevent,protectagainst,mitigate,respondto,andrecoverfromactsofterrorism.4.OPSG-fundedprojectsmustenhancecooperationandcoordinationamongCustomsandBorderProtection,UnitedStatesBorderPatrol,andlocal,tribal,territorial,state,andfederallawenforcementagenciesinajointmissiontosecuretheUnitedStates'bordersalongroutesofingressfrominternationalborderstoincludetravelcorridorsinstatesborderingMexicoandCanada,aswellasstatesandterritorieswithinternationalwaterborders.5.TheSubrecipientshalluseHSGPfundsonlytoperformtasksasdescribedintheWorkPlan(Attachment2),asapprovedbytheDepartment,andincompliancewiththisAgreement.6.SubrecipientsareencouragedtoparticipateintheState'sannualTrainingandExercisePlanningWorkshop(TEPW)ormayconducttheirownlocallregionalTEPW.7.SubrecipientsmustrequestpriorapprovalfromDepartmentKeyPersonneltoattendnon-DHS/FEMAtrainingcoursesperDHS/FEMAGrantProgramsDirectoratePolicyFP207-008-064-1(https:llwww.fema.qov/media-librarylassets/documents/34856).Thisrequirementonlyappliestotrainingcoursesanddoesnotincludeattendanceatconferences.Furthermore,additionalfederalapprovalsareneededforcoursesthatrelatetoCounteringViolentExtremism.DHS-FEMA-HSGP-SHSP-FFY18Page8of38KittitasCountySheriffsOffice,E21-187 8.Subrecipientswillproviderepodsand/orassistwiththecompletionofreportsrequiredbytheHSGPfederalaward,including,butnotlimitedto,theStakeholderPreparednessReview(SPR),ThreatandHazardIdentificationandRiskAssessment(THIRA),corecapabilitiesassessment,anddatacalls.C.DHSTERMSANDCONDITIONSAsasubrecipientof18HSGPprogramfunding,theSubrecipientshallcomplywithallapplicableDHStermsandconditionsofthe18HSGPAwardLetteranditsincorporateddocumentsforDHSGrantNo.EMW-2018-SS-00088-SO1,whichareincorporatedinandmadeapadofthisAgreementasAttachment1.DHS-FEMA-HSGP-SHSP-FFY18Page9of38KittitasCountySheriffsOffice,E21-187 ExhibitBWashingtonStateMilitaryDepartmentGENERALTERMSANDCONDITIONSDepartmentofHomelandSecurity(DHS)lFederalEmergencyManagementAgency(FEMA)GrantsA.1DEFINITIONSAsusedthroughoutthisAgreement,thetermswillhavethesamemeaningasdefinedin2CFR200SubpartA(whichisincorporatedhereinbyreference),exceptasotherwisesetforthbelow:a."Agreement"meansthisGrantAgreement.b."Department"meanstheWashingtonStateMilitaryDepartment,asastateagency,anydivision,section,office,unitorotherentityoftheDepartment,oranyoftheofficersorotherofficialslawfullyrepresentingthatDepartment.TheDepartmentisarecipientofafederalawarddirectlyfromafederalawardingagencyandisthepass-throughentitymakingasubawardtoaSubrecipientunderthisAgreement.c."Subrecipient"whencapitalizedisprimarilyusedthroughoutthisAgreementinreferencetothenon-federalentityidentifiedontheFaceSheetofthisAgreementthathasreceivedasubawardfromtheDepartment.However,thedefinitionof"Subrecipient"isthesameasin2CFR200.93forallotherpurposes.d."MonitoringActivities"meansalladministrative,financial,orotherreviewactivitiesthatareconductedtoensurecompliancewithallstateandfederallaws,rules,regulations,authoritiesandpolicies.e."Investment"meansthegrantapplicationsubmittedbytheSubrecipientdescribingtheproject(s)forwhichfederalfundingissoughtandprovidedunderthisthisAgreement.SuchgrantapplicationisherebyincorporatedintothisAgreementbyreference.A.2ADVANCEPAYMENTSPROHIBITEDTheDepartmentshallmakenopaymentsinadvanceorinanticipationofgoodsorservicestobeprovidedunderthisAgreement.SubrecipientshallnotinvoicetheDepartmentinadvanceofdeliveryandinvoicingofsuchgoodsorservices.A.3AMENDMENTSANDMODIFICATIONSTheSubrecipientortheDepartmentmayrequest,inwriting,anamendmentormodificationofthisAgreement.However,suchamendmentormodificationshallnotbebinding,takeeffectorbeincorporatedhereinuntilmadeinwritingandsignedbytheauthorizedrepresentativesoftheDepartmentandtheSubrecipient.Nootherunderstandingsoragreements,writtenororal,shallbebindingontheparties.A.4AMERICANSWITHDISABILITIESACT(ADA)OF1990,PUBLICLAW101-336,42U.S.C.12101ETSEQ.ANDITSIMPLEMENTINGREGULATIONSALSOREFERREDTOASTHE"ADA"28CFRPart35.eSubrecipientmustcomplywiththeADA,whichprovidescomprehensivecivilrightsprotectiontoindividualswithdisabilitiesintheareasofemployment,publicaccommodations,stateandlocalgovernmentservices,andtelecommunication.A.5ASSURANCESTheDepartmentandSubrecipientagreethatallactivitypursuanttothisAgreementwillbeinaccordancewithalltheapplicablecurrentfederal,stateandlocallaws,rulesandregulations.A.6CERTIFICATIONREGARDINGDEBARMENT,SUSPENSION,ORINELIGIBILITYAsfederalfundsareabasisforthisAgreement,theSubrecipientcertifiesthattheSubrecipientisnotpresentlydebarred,suspended,proposedfordebarment,declaredineligible,orvoluntarilyexcludedfromparticipatinginthisAgreementbyanyfederaldepartmentoragency.TheSubrecipientshallcomplete,sign,andreturnaCertificationRegardingDebarment,Suspension,Ineligibility,andVoluntaryExclusionformlocatedathttp://mil.wa.govlemergency-manaqement-divisionlarants/requiredqrantforms.AnysuchformcompletedbytheSubrecipientforthisAgreementshallbeincorporatedintothisAgreementbyreference.DHS-FEMA-HSGP-SHSP-FFY18Page10of38KittitasCountySheriffsOftlce,E21-187 Further,theSubrecipientagreestocomplywithallapplicablefederalregulationsconcerningthefederaldebarmentandsuspensionsystem,including2CFRPart180.TheSubrecipientcertifiesthatitwillensurethatpotentialcontractorsorSubrecipientsoranyoftheirprincipalsarenotdebarred,suspended,proposedfordebarment,declaredineligible,orvoluntarilyexcludedfrompanicipationin"coveredtransactions"byanyfederaldepartmentoragency."Coveredtransactions"includeprocurementcontractsforgoodsorservicesawardedunderanon-procurementtransaction(e.g.grantorcooperativeagreement)thatareexpectedtoequalorexceed$25,000,andsubawardstoSubrecipientsforanyamount.Withrespecttocoveredtransactions,theSubrecipientmaycomplywiththisprovisionbyobtainingacertificationstatementfromthepotentialcontractororSubrecipientorbycheckingtheSystemforAwardManagement(https://sam.gov/portallSAM/##11)maintainedbythefederalgovernment.TheSubrecipientalsoagreesnottoenterintoanyarrangementsorcontractswithanypartyontheWashingtonStateDepadmentofLaborandIndustries'"DebarredContractorList"(https://secure.Ini.wa.qov/debarandstrike/ContractorDebarList.aspx).TheSubrecipientalsoagreesnottoenterintoanyagreementsorcontractsforthepurchaseofgoodsandserviceswithanypartyontheDepadmentofEnterpriseServices'DebarredVendorList(http://www.des.wa.govlservices/ContractinqPurchasinqlBusiness/Pages/Vendor-Debarment.aspx).A.7CERTIFICATIONREGARDINGRESTRICTIONSONLOBBYlNGAsrequiredby44CFRPart18,theSubrecipientherebycedifiesthattothebestofitsknowledgeandbelief:(1)nofederallyappropriatedfundshavebeenpaidorwillbepaidbyoronbehalfoftheSubrecipienttoanypersonforinfluencingorattemptingtoinfluenceanofficeroremployeeofanagency,aMemberofCongress,anofficeroremployeeofCongress,oranemployeeofaMemberofCongressinconnectionwiththeawardingofanyfederalcontract,themakingofanyfederalgrant,themakingofanyfederalloan,theenteringintoofanycooperativeagreement,andtheextension,continuation,renewal,amendment,ormodificationofanyfederalcontract,grant,loan,orcooperativeagreement;(2)thatifanyfundsotherthanfederalappropriatedfundshavebeenpaidorwillbepaidtoanypersonforinfluencingorattemptingtoinfluenceanofficeroremployeeofanyagency,aMemberofCongress,anofficeroremployeeofCongress,oranemployeeofaMemberofCongressinconnectionwiththisAgreement,grant,loan,orcooperativeagreement,theSubrecipientwillcompleteandsubmitStandardForm-LLL,"DisclosureFormtoReportLobbying,"inaccordancewithitsinstructions;(3)andthat,asapplicable,theSubrecipientwillrequirethatthelanguageofthiscertificationbeincludedintheawarddocumentsforallsubawardsatalltiers(includingsubcontracts,sub-grants,andcontractsundergrants,loans,andcooperativeagreements)andthatallSubrecipientsshallcertifyanddiscloseaccordingly.Thiscertificationisamaterialrepresentationoffactuponwhichreliancewasplacedwhenthistransactionwasmadeorenteredintoandisaprerequisiteformakingorenteringintothistransactionimposedbysection1352,title31,U.S.Code.A.8COMPLIANCEWITHAPPLICABLESTATUTES,RULESANDDEPARTMENTPOLICIESTheSubrecipientandallitscontractorsandsubrecipientsshallcomplywith,andtheDepartmentisnotresponsiblefordeterminingcompliancewith,anyandallapplicablefederal,state,andlocallaws,regulations,executiveorders,OMBCirculars,and/orpolicies.Thisobligationincludes,butisnotlimitedto:nondiscriminationlawsand/orpolicies,EnergyPolicyandConservationAct(PL94-163,asamended),theAmericanswithDisabilitiesAct(ADA),AgeDiscriminationActof1975,TitleVIoftheCivilRightsActof1964,CivilRightsActof1968,theRobertT.StaffordDisasterReliefandEmergencyAssistanceAct,(PL93-288,asamended),EthicsinPublicService(RCW42.52),CovenantAgainstContingentFees(48CFRSection52.203-5),PublicRecordsAct(RCW42.56),PrevailingWagesonPublicWorks(RCW39.12),StateEnvironmentalPolicyAct(RCW43.21C),ShorelineManagementActof1971(RCW90.58),StateBuildingCode(RCW19.27),EnergyRelatedBuildingStandards(RCW19.27A),ProvisionsinBuildingsforAgedandHandicappedPersons(RCW70.92),andsafetyandhealthregulations.Intheeventofnoncomplianceorrefusaltocomplywithanyapplicablelaw,regulation,executiveorder,OMBCircularorpolicybytheSubrecipient,itscontractorsorsubrecipients,theDepartmentmayrescind,cancel,orterminatetheAgreementinwholeorinpadinitssolediscretion.TheSubrecipientisresponsibleforallcostsorliabilityarisingfromitsfailure,andthatofitscontractorsandsubrecipients,tocomplywithapplicablelaws,regulations,executiveorders,OMBCircularsorpolicies.A.9CONFLICTOFINTERESTNoofficeroremployeeoftheDepartment;nomember,officer,oremployeeoftheSubrecipientoritsdesigneesoragents;nomemberofthegoverningbodyofthejurisdictioninwhichtheprojectisDHS-FEMA-HSGP-SHSP-FFY18Page11of38KittitasCountySheriffsOffice,E21-187 undertakenorlocated,andnootherofficialoftheSubrecipientwhoexercisesanyfunctionsorresponsibilitieswithrespecttotheprojectduringhisorhertenure,shallhaveanypersonalorpecuniarygainorinterest,directorindirect,inanycontract,subcontract,ortheproceedsthereof,forworktobeperformedinconnectionwiththeprojectassistedunderthisAgreement.TheSubrecipientshallincorporate,orcausetoincorporate,inallsuchcontractsorsubawards,aprovisionprohibitingsuchinterestpursuanttothisprovision.A.10CONTRACTING&PROCUREMENTa.TheSubrecipientshalluseacompetitiveprocurementprocessintheprocurementandawardofanycontractswithcontractorsorsubcontractorsthatareenteredintoundertheoriginalagreementaward.Theprocurementprocessfollowedshallbeinaccordancewith2CFRPan200.318Generalprocurementstandardsthrough200.326Contractprovisions.AsrequiredbyAppendixIlto2CFRPart200,allcontractsenteredintobytheSubrecipientunderthisAgreementmustincludethefollowingprovisions,asapplicable:1)Contractsformorethanthesimplifiedacquisitionthresholdcurrentlysetat$150,000,whichistheinflationadjustedamountdeterminedbytheCivilianAgencyAcquisitionCouncilandtheDefenseAcquisitionRegulationsCouncil(Councils)asauthorizedby41U.S.C.1908,mustaddressadministrative,contractual,orlegalremediesininstanceswherecontractorsviolateorbreachcontractterms,andprovideforsuchsanctionsandpenaltiesasappropriate.2)Allcontractsinexcessof$10,000mustaddressterminationforcauseandforconveniencebythenon-federalentityincludingthemannerbywhichitwillbeaffectedandthebasisforsettlement.3)EqualEmploymentOpportunity.E×ceptasotherwiseprovidedunder41CFRPart60,allcontractsthatmeetthedefinitionof"federallyassistedconstructioncontract"in41CFRPart60-1.3mustincludetheequalopportunityclauseprovidedunder41CFR60-1.4(b),inaccordancewithExecutiveOrder11246,"EqualEmploymentOpportunity"(30FR12319,12935,3CFRPart,1964-1965Comp.,p.339),asamendedbyExecutiveOrder11375,"AmendingExecutiveOrder11246RelatingtoEqualEmploymentOpportunity,"andimplementingregulationsat41CFRpart60,"OfficeofFederalContractCompliancePrograms,EqualEmploymentOpportunity,DepartmentofLabor."4)Davis-BaconAct,asamended(40U.S.C.3141-3148).WhenrequiredbyFederalprogramlegislation,allprimeconstructioncontractsinexcessof$2,000awardedbynon-federalentitiesmustincludeaprovisionforcompliancewiththeDavis-BaconAct(40U.S.C.3141-3144,and3146-3148)assupplementedbyDepartmentofLaborregulations(29CFRPart5,"LaborStandardsProvisionsApplicabletoContractsCoveringFederallyFinancedandAssistedConstruction").Inaccordancewiththestatute,contractorsmustberequiredtopaywagestolaborersandmechanicsataratenotlessthantheprevailingwagesspecifiedinawagedeterminationmadebytheSecretaryofLabor.Inaddition,contractorsmustberequiredtopaywagesnotlessthanonceaweek.Thenon-federalentitymustplaceacopyofthecurrentprevailingwagedeterminationissuedbytheDepartmentofLaborineachsolicitation.Thedecisiontoawardacontractorsubcontractmustbeconditionedupontheacceptanceofthewagedetermination.Thenon-federalentitymustrepodallsuspectedorreportedviolationstothefederalawardingagency.ThecontractsmustalsoincludeaprovisionforcompliancewiththeCopeland"Anti-Kickback"Act(40U.S.C.3145),assupplementedbyDepartmentofLaborregulations(29CFRPart3,"ContractorsandSubcontractorsonPublicBuildingorPublicWorkFinancedinWholeorinPartbyLoansorGrantsfromtheUnitedStates").TheActprovidesthateachcontractororSubrecipientmustbeprohibitedfrominducing,byanymeans,anypersonemployedintheconstruction,completion,orrepairofpublicwork,togiveupanypartofthecompensationtowhichheorsheisotherwiseentitled.Thenon-federalentitymustreportallsuspectedorreportedviolationstothefederalawardingagency.5)ContractWorkHoursandSafetyStandardsAct(40U.S.C.3701-3708).Whereapplicable,allcontractsawardedbythenon-federalentityinexcessof$100,000thatinvolvetheemploymentofmechanicsorlaborersmustincludeaprovisionforcompliancewith40U.S.C.3702and3704,assupplementedbyDepartmentofLaborregulations(29CFRPart5).Under40U.S.C.3702oftheAct,eachcontractormustberequiredtocomputethewagesofeveryDHS-FEMA-HSGP-SHSP-FFY18Page12of38KittitasCountySheriffsOffice,E21-187 mechanicandlaboreronthebasisofastandardworkweekof40hours.Workinexcessofthestandardworkweekispermissibleprovidedthattheworkeriscompensatedatarateofnotlessthanoneandahalftimesthebasicrateofpayforallhoursworkedinexcessof40hoursintheworkweek.Therequirementsof40U.S.C.3704areapplicabletoconstructionworkandprovidethatnolaborerormechanicmustberequiredtoworkinsurroundingsorunderworkingconditionswhichareunsanitary,hazardousordangerous.Theserequirementsdonotapplytothepurchasesofsuppliesormaterialsorarticlesordinarilyavailableontheopenmarket,orcontractsfortransportationortransmissionofintelligence.6)RightstoInventionsMadeUnderaContractorAgreement.Ifthefederalawardmeetsthedefinitionof"fundingagreement"under37CFR§401.2(a)andtherecipientorSubrecipientwishestoenterintoacontractwithasmallbusinessfirmornonprofitorganizationregardingthesubstitutionofparties,assignmentorperformanceofexperimental,developmental,orresearchworkunderthat"fundingagreement,"therecipientorSubrecipientmustcomplywiththerequirementsof37CFRPart401,"RightstoInventionsMadebyNonprofitOrganizationsandSmallBusinessFirmsUnderGovernmentGrants,ContractsandCooperativeAgreements,"andanyimplementingregulationsissuedbytheawardingagency.7)CleanAirAct(42U.S.C.7401-7671q.)andtheFederalWaterPollutionControlAct(33U.S.C.1251-1387),asamended-Contractsandsubgrantsofamountsinexcessof$150,000mustcontainaprovisionthatrequiresthenon-federalawardtoagreetocomplywithallapplicablestandards,ordersorregulationsissuedpursuanttotheCleanAirAct(42U.S.C.7401-7671q)andtheFederalWaterPollutionControlActasamended(33U.S.C.1251-1387).ViolationsmustbereportedtothefederalawardingagencyandtheRegionalOfficeoftheEnvironmentalProtectionAgency(EPA).8)DebarmentandSuspension(ExecutiveOrders12549and12689)--Acontractaward(see2CFR180.220)mustnotbemadetopadieslistedonthegovernment-wideexclusionsintheSystemforAwardManagement(SAM),inaccordancewiththeOMBguidelinesat2CFR180thatimplementExecutiveOrders12549(3CFRpad1986Comp.,p.189)and12689(3CFRpart1989Comp.,p.235),"DebarmentandSuspension."SAMExclusionscontainsthenamesofpartiesdebarred,suspended,orotherwiseexcludedbyagencies,aswellaspartiesdeclaredineligibleunderstatutoryorregulatoryauthorityotherthanExecutiveOrder12549.9)ByrdAnti-LobbyingAmendment(31U.S.C.1352)-Contractorsthatapplyorbidforanawardexceeding$100,000mustfiletherequiredcertification.Eachtiercedifiestothetierabovethatitwillnotandhasnotusedfederalappropriatedfundstopayanypersonororganizationforinfluencingorattemptingtoinfluenceanofficeroremployeeofanyagency,amemberofCongress,officeroremployeeofCongress,oranemployeeofamemberofCongressinconnectionwithobtaininganyfederalcontract,grantoranyotherawardcoveredby31U.S.C.1352.Eachtiermustalsodiscloseanylobbyingwithnon-federalfundsthattakesplaceinconnectionwithobtaininganyfederalaward.Suchdisclosuresareforwardedfromtiertotieruptothenon-federalaward.10)Procurementofrecoveredmaterials--Asrequiredby2CFR200.322,anon-federalentitythatisastateagencyoragencyofapoliticalsubdivisionofastateanditscontractorsmustcomplywithsection6002oftheSolidWasteDisposalAct,asamendedbytheResourceConservationandRecoveryAct.TherequirementsofSection6002includeprocuringonlyitemsdesignatedinguidelinesoftheEnvironmentalProtectionAgency(EPA)at40CFRpart247thatcontainthehighestpercentageofrecoveredmaterialspracticable,consistentwithmaintainingasatisfactorylevelofcompetition,wherethepurchasepriceoftheitemexceeds$10,000orthevalueofthequantityacquiredduringtheprecedingfiscalyearexceeded$10,000;procuringsolidwastemanagementservicesinamannerthatmaximizesenergyandresourcerecovery;andestablishinganaffirmativeprocurementprogramforprocurementofrecoveredmaterialsidentifiedintheEPAguidelines.11)Noticeofawardingagencyrequirementsandregulationspertainingtoreporting.12)Federalawardingagencyrequirementsandregulationspertainingtocopyrightsandrightsindata.13)AccessbytheDepartment,theSubrecipient,thefederalawardingagency,theComptrollerGeneraloftheUnitedStates,oranyoftheirdulyauthorizedrepresentativestoanybooks,DHS-FEMA-HSGP-SHSP-FFY18Page13of38KittitasCountySheriffsOffice,E21-187 documents,papers,andrecordsofthecontractorwhicharedirectlypertinenttothatspecificcontractforthepurposeofmakingaudit,examination,excerpts,andtranscriptions.14)RetentionofallrequiredrecordsforsixyearsaftertheSubrecipienthasmadefinalpaymentsandallotherpendingmattersareclosed.15)MandatorystandardsandpoliciesrelatingtoenergyefficiencywhicharecontainedinthestateenergyconservationplanissuedincompliancewiththeEnergyPolicyandConservationAct(Pub.L.94-163,89Stat.871).b.TheDepartmentreservestherighttoreviewtheSubrecipient'sprocurementplansanddocumentsandrequiretheSubrecipienttomakechangestobringitsplansanddocumentsintocompliancewiththerequirementsof2CFRPart200.318through200.326.TheSubrecipientmustensurethatitsprocurementprocessrequirescontractorsandsubcontractorstoprovideadequatedocumentationwithsufficientdetailtosupportthecostsoftheprojectandtoallowboththeSubrecipientandDepartmenttomakeadeterminationoneligibilityofprojectcosts.c.AllcontractingagreementsenteredintopursuanttothisAgreementshallincorporatethisAgreementbyreferenceA.11DISCLOSURETheuseordisclosurebyanypartyofanyinformationconcerningtheDepartmentforanypurposenotdirectlyconnectedwiththeadministrationoftheDepartment'sortheSubrecipient'sresponsibilitieswithrespecttoservicesprovidedunderthisAgreementisprohibitedexceptbypriorwrittenconsentoftheDepadmentorasrequiredtocomplywiththestatePublicRecordsAct,otherlaworcourtorder.A.12DISPUTESExceptasotherwiseprovidedinthisAgreement,whenabonafidedisputearisesbetweenthepartiesanditcannotberesolvedthroughdiscussionandnegotiation,eitherpartymayrequestadisputeresolutionpaneltoresolvethedispute.Arequestforadisputeresolutionboardshallbeinwriting,statethedisputedissues,statetherelativepositionsofthepadies,andbesenttoallparties.ThepanelshallconsistofarepresentativeappointedbytheDepartment,arepresentativeappointedbytheSubrecipientandathirdpartymutuallyagreeduponbybothparties.Thepanelshall,bymajorityvote,resolvethedispute.Eachpartyshallbearthecostforitspanelmemberanditsattorneyfeesandcostsandshareequallythecostofthethirdpanelmember.A.13LEGALRELATIONSItisunderstoodandagreedthatthisAgreementissolelyforthebenefitofthepartiestotheAgreementandgivesnorighttoanyotherparty.NojointventureorpartnershipisformedasaresultofthisAgreement.Totheextentallowedbylaw,theSubrecipient,itssuccessorsorassigns,willprotect,saveandholdharmlesstheDepartment,theStateofWashington,andtheUnitedStatesGovernmentandtheirauthorizedagentsandemployees,fromallclaims,actions,costs,damagesorexpensesofanynaturewhatsoeverbyreasonoftheactsoromissionsoftheSubrecipient,itssubcontractors,subrecipients,assigns,agents,contractors,consultants,licensees,invitees,employeesoranypersonwhomsoeverarisingoutoforinconnectionwithanyactsoractivitiesauthorizedbythisAgreement.Totheextentallowedbylaw,theSubrecipientfurtheragreestodefendtheDepartmentandtheStateofWashingtonandtheirauthorizedagentsandemployeesinanylitigation;includingpaymentofanycostsorattorneys'feesforanyclaimsoractioncommencedthereonarisingoutoforinconnectionwithactsoractivitiesauthorizedbythisAgreement.Thisobligationshallnotincludesuchclaims,costs,damagesorexpenseswhichmaybecausedbythesolenegligenceoftheDepartment;provided,thatiftheclaimsordamagesarecausedbyorresultfromtheconcurrentnegligenceof(1)theDepartment,and(2)theSubrecipient,itsagents,oremployees,thisindemnityprovisionshallbevalidandenforceableonlytotheextentofthenegligenceoftheSubrecipient,ortheSubrecipient'sagentsoremployees.Insofarasthefundingsource,theDepartmentofHomelandSecurity(DHS)/FederalEmergencyManagementAgency(FEMA),isanagencyoftheFederalgovernment,thefollowingshallapply:44CFR206.9Non-liability.TheFederalgovernmentshallnotbeliableforanyclaimbasedupontheexerciseorperformanceof,orthefailuretoexerciseorpelformadiscretionaryfunctionordutyontheDHS-FEMA-HSGP-SHSP-FFY18Page14of38KittitasCountySheriffsOffice,E21-187 partofafederalagencyoranemployeeoftheFederalgovernmentincarryingouttheprovisionsoftheStaffordAct.A.14LIMITATIONOFAUTHORITY-AUTHORIZEDSIGNATUREThesignatoriestothisAgreementrepresentthattheyhavetheauthoritytobindtheirrespectiveorganizationstothisAgreement.OnlytheDepartment'sAuthorizedSignaturerepresentativeandtheAuthorizedSignaturerepresentativeoftheSubrecipientorAlternatefortheSubrecipient,formallydesignatedinwriting,shallhavetheexpress,implied,orapparentauthoritytoalter,amend,modify,orwaiveanyclauseorconditionofthisAgreement.Anyalteration,amendment,modification,orwaiverofanyclauseorconditionofthisAgreementisnoteffectiveorbindingunlessmadeinwritingandsignedbybothparties'AuthorizedSignaturerepresentatives.Further,onlytheAuthorizedSignaturerepresentativeorAlternatefortheSubrecipientshallhavesignatureauthoritytosignreimbursementrequests,timeextensionrequests,amendmentandmodificationrequests,requestsforchangestoprojectsorworkplans,andotherrequests,certificationsanddocumentsauthorizedbyorrequiredunderthisAgreement.A.15LOSSORREDUCTIONOFFUNDINGIntheeventfundingfromstate,federal,orothersourcesiswithdrawn,reduced,orlimitedinanywayaftertheeffectivedateofthisAgreementandpriortonormalcompletionorenddate,theDepartmentmayunilaterallyreducetheworkplanandbudgetorunilaterallyterminateallorpadoftheAgreementasa"TerminationforCause"withoutprovidingtheSubrecipientanopportunitytocure.Alternatively,thepartiesmayrenegotiatethetermsofthisAgreementunder"AmendmentsandModifications"tocomplywithnewfundinglimitationsandconditions,althoughtheDepartmenthasnoobligationtodoso.A.16NONASSIGNABILITYNeitherthisAgreement,noranyclaimarisingunderthisAgreement,shallbetransferredorassignedbytheSubrecipient.A.17NONDISCRIMINATIONTheSubrecipientshallcomplywithallapplicablefederalandstatenon-discriminationlaws,regulations,andpolicies.Nopersonshall,onthegroundsofage,race,creed,color,sex,sexualorientation,religion,nationalorigin,maritalstatus,honorablydischargedveteranormilitarystatus,ordisability(physical,mental,orsensory)bedeniedthebenefitsof,orotherwisebesubjectedtodiscriminationunderanyproject,program,oractivity,funded,inwholeorinpad,underthisAgreement.A.18NOTICESTheSubrecipientshallcomplywithallpublicnoticesornoticestoindividualsrequiredbyapplicablelocal,stateandfederallawsandregulationsandshallmaintainarecordofthiscompliance.A.19OCCUPATIONALSAFETYlHEALTHACTandWASHINGTONINDUSTRIALSAFETY/HEALTHACT(OSHA/WISHA)TheSubrecipientrepresentsandwarrantsthatitsworkplacedoesnoworwillmeetallapplicablefederalandstatesafetyandhealthregulationsthatareineffectduringtheSubrecipient'sperformanceunderthisAgreement.Totheextentallowedbylaw,theSubrecipientfurtheragreestoindemnifyandholdharmlesstheDepartmentanditsemployeesandagentsfromallliability,damagesandcostsofanynature,including,butnotlimitedto,costsofsuitsandattorneys'feesassessedagainsttheDepadment,asaresultofthefailureoftheSubrecipienttosocomply.A.20OWNERSHIPOFPROJECT/CAPITALFACILITIESTheDepadmentmakesnoclaimtoanycapitalfacilitiesorrealpropertyimprovedorconstructedwithfundsunderthisAgreement,andbythissubawardoffundsdoesnotandwillnotacquireanyownershipinterestortitletosuchpropedyoftheSubrecipient.TheSubrecipientshallassumeallliabilitiesandresponsibilitiesarisingfromtheownershipandoperationoftheprojectandagreestoindemnifyandholdtheDepartment,theStateofWashingtonandtheUnitedStatesgovernmentharmlessfromanyandallcausesofactionarisingfromtheownershipandoperationoftheproject.A.21POLITICALACTIVITYNoportionofthefundsprovidedhereinshallbeusedforanypartisanpoliticalactivityortofurthertheelectionordefeatofanycandidateforpublicofficeorinfluencetheapprovalordefeatofanyballotissue.DHS-FEMA-HSGP-SHSP-FFY18Page15of38KittitasCountySheriffsOffice,E21-187 A.22PROHIBITIONAGAINSTPAYMENTOFBONUSORCOMMISSIONTheassistanceprovidedunderthisAgreementshallnotbeusedinpaymentofanybonusorcommissionforthepurposeofobtainingapprovaloftheapplicationforsuchassistanceoranyotherapprovalorconcurrenceunderthisAgreementprovided,however,thatreasonablefeesorbonafidetechnicalconsultant,managerial,orothersuchservices,otherthanactualsolicitation,arenotherebyprohibitedifotherwiseeligibleasprojectcosts.A.23PUBLICITYTheSubrecipientagreestosubmittotheDepartmentpriortoissuancealladvertisingandpublicitymattersrelatingtothisAgreementwhereintheDepartment'snameismentioned,orlanguageusedfromwhichtheconnectionoftheDepartment'snamemay,intheDepartment'sjudgment,beinferredorimplied.TheSubrecipientagreesnottopublishorusesuchadvertisingandpublicitymatterswithoutthepriorwrittenconsentoftheDepartment.TheSubrecipientmaycopyrightoriginalworkitdevelopsinthecourseoforunderthisAgreement,however,pursuantto2CFRPart200.315,FEMAreservesaroyalty-free,nonexclusive,andirrevocablelicensetoreproduce,publishorotherwiseuse,andtoauthorizeotherstousetheworkforgovernmentpurposes.PublicationresultingfromworkpedormedunderthisAgreementshallincludeanacknowledgementofFEMA'sfinancialsuppod,byCFDAnumber,andastatementthatthepublicationdoesnotconstituteanendorsementbyFEMAorreflectFEMA'sviews.A.24RECAPTUREPROVISIONIntheeventtheSubrecipientfailstoexpendfundsunderthisAgreementinaccordancewithapplicablefederal,state,andlocallaws,regulations,and/ortheprovisionsoftheAgreement,theDepartmentreservestherighttorecapturefundsinanamountequivalenttotheextentofnoncompliance.SuchrightofrecaptureshallexistforthelifeoftheprojectfollowingAgreementtermination.RepaymentbytheSubrecipientoffundsunderthisrecaptureprovisionshalloccurwithin30daysofdemand.IntheeventtheDepartmentisrequiredtoinstitutelegalproceedingstoenforcetherecaptureprovision,theDepartmentshallbeentitledtoitscostsandexpensesthereof,includingattorneyfeesfromtheSubrecipient.A.25RECORDSa.TheSubrecipientagreestomaintainallbooks,records,documents,receipts,invoicesandallotherelectronicorwrittenrecordsnecessarytosufficientlyandproperlyreflecttheSubrecipient'scontracts,subawards,grantadministration,andpayments,includingalldirectandindirectcharges,andexpendituresintheperformanceofthisAgreement(the"records").b.TheSubrecipient'srecordsrelatedtothisAgreementandtheprojectsfundedmaybeinspectedandauditedbytheDepadmentoritsdesignee,bytheOfficeoftheStateAuditor,DHS,FEMAortheirdesignees,bytheComptrollerGeneraloftheUnitedStatesoritsdesignees,orbyotherstateorfederalofficialsauthorizedbylaw,forthepurposesofdeterminingcompliancebytheSubrecipientwiththetermsofthisAgreementandtodeterminetheappropriateleveloffundingtobepaidundertheAgreement.c.TherecordsshallbemadeavailablebytheSubrecipientforsuchinspectionandaudit,togetherwithsuitablespaceforsuchpurpose,atanyandalltimesduringtheSubrecipient'snormalworkingday.d.TheSubrecipientshallretainandallowaccesstoallrecordsrelatedtothisAgreementandthefundedproject(s)foraperiodofatleastsix(6)yearsfollowingfinalpaymentandclosureofthegrantunderthisAgreement.Despitetheminimumfederalretentionrequirementofthree(3)years,themorestringentStaterequirementofsix(6)yearsmustbefollowed.A.26RESPONSIBILITYFORPROJECT/STATEMENTOFWORKlWORKPLANWhiletheDepartmentundertakestoassisttheSubrecipientwiththeproject/statementofwork/workplan(project)byprovidingfederalawardfundspursuanttothisAgreement,theprojectitselfremainsthesoleresponsibilityoftheSubrecipient.TheDepadmentundertakesnoresponsibilitytotheSubrecipient,ortoanythirdparty,otherthanasisexpresslysetoutinthisAgreement.Theresponsibilityforthedesign,development,construction,implementation,operationandmaintenanceoftheproject,asthesephrasesareapplicabletothisproject,issolelythatoftheSubrecipient,asisresponsibilityforanyclaimorsuitofanynaturebyanythirdpanyrelatedinanywaytotheproject.DHS-FEMA-HSGP-SHSP-FFY18Page16of38KittitasCountySheriffsOffice,E21-187 Priortothestadofanyconstructionactivity,theSubrecipientshallensurethatallapplicablefederal,state,andlocalpermitsandclearancesareobtained,including,butnotlimitedto,FEMAcompliancewiththeNationalEnvironmentalPolicyAct,theNationalHistoricPreservationAct,theEndangeredSpeciesAct,andallotherenvironmentallaws,regulations,andexecutiveorders.TheSubrecipientshalldefend,atitsowncost,anyandallclaimsorsuitsatlaworinequity,whichmaybebroughtagainsttheSubrecipientinconnectionwiththeproject.TheSubrecipientshallnotlooktotheDepadment,ortoanystateorfederalagency,ortoanyoftheiremployeesoragents,foranyperformance,assistance,oranypaymentorindemnity,including,butnotlimitedto,costofdefenseand/orattorneys'fees,inconnectionwithanyclaimorlawsuitbroughtbyanythirdpartyrelatedtoanydesign,development,construction,implementation,operationand/ormaintenanceofaproject.A.27SEVERABILITYIfanycourtofrightfuljurisdictionholdsanyprovisionorconditionunderthisAgreementoritsapplicationtoanypersonorcircumstancesinvalid,thisinvaliditydoesnotaffectotherprovisions,termsorconditionsoftheAgreement,whichcanbegiveneffectwithouttheinvalidprovision.Tothisend,thetermsandconditionsofthisAgreementaredeclaredseverable.A.28SINGLEAUDITACTREQUIREMENTS(includinqallAMENDMENTS)Non-federalentities,assubrecipientsofafederalaward,thatexpend$750,000ormoreinonefiscalyearoffederalfundsfromallsources,directandindirect,arerequiredtohaveasingleoraprogram-specificauditconductedinaccordancewith2CFRPart200SubpartF.Non-federalentitiesthatspendlessthan$750,000ayearinfederalawardsareexemptfromfederalauditrequirementsforthatyear,exceptasnotedin2CFRPart200SubpartF.Asdefinedin2CFRPart200,theterm"non-federalentity"meansaState,localgovernment,Indiantribe,institutionofhighereducation,ornon-profitorganizationthatcarriesoutafederalawardasarecipientorsubrecipient.SubrecipientsthatarerequiredtohaveanauditmustensuretheauditisperformedinaccordancewithGenerallyAcceptedGovernmentAuditingStandards(GAGAS)asfoundintheGovernmentAuditingStandards(theRevisedYellowBook)developedbytheUnitedStatesComptrollerGeneralandtheOMBComplianceSupplement.TheSubrecipienthastheresponsibilityofnotifyingitsauditorandrequestinganauditincompliancewith2CFRPart200SubpartF,toincludetheWashingtonStateAuditor'sOffice,afederalauditor,orapublicaccountantperformingworkusingGAGAS,asappropriate.Costsoftheauditmaybeanallowablegrantexpenditureasauthorizedby2CFRPart200.425.TheSubrecipientshallmaintainauditablerecordsandaccountssoastofacilitatetheauditrequirementandshallensurethatanysubcontractorsalsomaintainauditablerecords.TheSubrecipientisresponsibleforanyauditexceptionsincurredbyitsownorganizationorthatofitssubcontractors.Responsestoanyunresolvedmanagementfindingsanddisallowedorquestionedcostsshallbeincludedwiththeauditreport.TheSubrecipientmustrespondtoDepartmentrequestsforinformationorcorrectiveactionconcerningauditissuesorfindingswithin30daysofthedateofrequest.TheDepadmentreservestherighttorecoverfromtheSubrecipientalldisallowedcostsresultingfromtheaudit.Afterthesingleaudithasbeencompleted,andifitincludesanyauditfindings,theSubrecipientmustsendafullcopyoftheauditanditsCorrectiveActionPlantotheDepartmentatthefollowingaddressnolaterthannine(9)monthsaftertheendoftheSubrecipient'sfiscalyear(s):ContractsOfficeWashingtonMilitaryDepartmentFinanceDivision,Building#1TA-20CampMurray,WA98430-5032IftheSubrecipientclaimsitisexemptfromtheauditrequirementsof2CFRPart200SubpartF,theSubrecipientmustsendacompleted"2CFRPart200SubpartFAuditCertificationForm"(https://www.mil.wa.gov/emergency-management-division/qrants/requiredqrantforms)totheDepartmentattheaddresslistedaboveidentifyingthisAgreementandexplainingthecriteriaforexemptionnolaterthannine(9)monthsaftertheendoftheSubrecipient'sfiscalyear(s).TheDepartmentretainsthesolediscretiontodeterminewhetheravalidclaimforanexemptionfromtheauditrequirementsofthisprovisionhasbeenestablished.TheSubrecipientshallincludetheaboveauditrequirementsinanysubawards.DHS-FEMA-HSGP-SHSP-FFY18Page17of38KittitasCountySheriffsOffice,E21-187 Conductingasingleorprogram-specificauditincompliancewith2CFRPart200SubpadFisamaterialrequirementofthisAgreement.Intheabsenceofavalidclaimofexemptionfromtheauditrequirementsof2CFRPart200SubpartF,theSubrecipient'sfailuretocomplywithsaidauditrequirementsmayresultinoneormoreofthefollowingactionsintheDepartment'ssolediscretion:apercentageoffederalawardsbeingwithhelduntiltheauditiscompletedinaccordancewith2CFRPart200SubpartF;thewithholdingordisallowingofoverheadcosts;thesuspensionoffederalawardsuntiltheauditisconductedandsubmitted;orterminationofthefederalaward.A.29SUBRECIPIENTNOTEMPLOYEEThepartiesintendthatanindependentcontractorrelationshipwillbecreatedbythisAgreement.TheSubrecipient,and/oremployeesoragentsperformingunderthisAgreementarenotemployeesoragentsoftheDepartmentinanymannerwhatsoever.TheSubrecipientwillnotbepresentedas,norclaimtobe,anofficeroremployeeoftheDepartmentbyreasonofthisAgreement,norwilltheSubrecipientmakeanyclaim,demand,orapplicationtoorforanyrightorprivilegeapplicabletoanofficeroremployeeoftheDepartmentoroftheStateofWashingtonbyreasonofthisAgreement,including,butnotlimitedto,Workmen'sCompensationcoverage,unemploymentinsurancebenefits,socialsecuritybenefits,retirementmembershiporcredit,orprivilegeorbenefitwhichwouldaccruetoacivilserviceemployeeunderChapter41.06RCW.ItisunderstoodthatiftheSubrecipientisanotherstatedepartment,stateagency,stateuniversity,statecollege,statecommunitycollege,stateboard,orstatecommission,thattheofficersandemployeesareemployedbytheStateofWashingtonintheirownrightandnotbyreasonofthisAgreement.A.30TAXES,FEESANDLICENSESUnlessotherwiseprovidedinthisAgreement,theSubrecipientshallberesponsiblefor,payandmaintainincurrentstatusalltaxes,unemploymentcontributions,fees,licenses,assessments,permitchargesandexpensesofanyotherkindfortheSubrecipientoritsstaffrequiredbystatuteorregulationthatareapplicabletoAgreementpedormance.A.31TERMINATIONFORCONVENIENCENotwithstandinganyprovisionsofthisAgreement,theSubrecipientmayterminatethisAgreementbyprovidingwrittennoticeofsuchterminationtotheDepartmentKeyPersonnelidentifiedintheAgreement,specifyingtheeffectivedatethereof,atleastthidy(30)dayspriortosuchdate.ExceptasotherwiseprovidedinthisAgreement,theDepadment,initssolediscretionandinthebestinterestsoftheStateofWashington,mayterminatethisAgreementinwholeorinpartbyprovidingten(10)calendardayswrittennotice,beginningontheseconddayaftermailingtotheSubrecipient.Uponnoticeofterminationforconvenience,theDepartmentreservestherighttosuspendallorpartoftheAgreement,withholdfurtherpayments,orprohibittheSubrecipientfromincurringadditionalobligationsoffunds.Intheeventoftermination,theSubrecipientshallbeliableforalldamagesasauthorizedbylaw.TherightsandremediesoftheDepartmentprovidedforinthissectionshallnotbeexclusiveandareinadditiontoanyotherrightsandremediesprovidedbylaw.A.32TERMINATIONORSUSPENSIONFORCAUSEintheeventtheDepadment,initssolediscretion,determinestheSubrecipienthasfailedtofulfillinatimelyandpropermanneritsobligationsunderthisAgreement,isinanunsoundfinancialconditionsoastoendangerperformancehereunder,isinviolationofanylawsorregulationsthatrendertheSubrecipientunabletoperformanyaspectoftheAgreement,orhasviolatedanyofthecovenants,agreementsorstipulationsofthisAgreement,theDepartmenthastherighttoimmediatelysuspendorterminatethisAgreementinwholeorinpart.TheDepartmentmaynotifytheSubrecipientinwritingoftheneedtotakecorrectiveactionandprovideaperiodoftimeinwhichtocure.TheDepartmentisnotrequiredtoallowtheSubrecipientanopportunitytocureifitisnotfeasibleasdeterminedsolelywithintheDepadment'sdiscretion.AnytimeallowedforcureshallnotdiminishoreliminatetheSubrecipient'sliabilityfordamagesorotherwiseaffectanyotherremediesavailabletotheDepartment.IftheDepartmentallowstheSubrecipientanoppodunitytocure,theDepartmentshallnotifytheSubrecipientinwritingoftheneedtotakecorrectiveaction.Ifthecorrectiveactionisnottakenwithinten(10)calendardaysorasotherwisespecifiedbytheDepadment,orifsuchcorrectiveactionisdeemedbytheDepartmenttobeinsufficient,theAgreementmaybeterminatedinwholeorinpad.DHS-FEMA-HSGP-SHSP-FFY18Page18of38KittitasCountySherifPsOffice,E21-187 TheDepadmentreservestherighttosuspendallorpartoftheAgreement,withholdfurtherpayments,orprohibittheSubrecipientfromincurringadditionalobligationsoffundsduringinvestigationoftheallegedcompliancebreach,pendingcorrectiveactionbytheSubrecipient,ifallowed,orpendingadecisionbytheDepartmenttoterminatetheAgreementinwholeorinpart.Intheeventoftermination,theSubrecipientshallbeliableforalldamagesasauthorizedbylaw,including,butnotlimitedto,anycostdifferencebetweentheoriginalAgreementandthereplacementorcoverAgreementandalladministrativecostsdirectlyrelatedtothereplacementAgreement,e.g.,costofadministeringthecompetitivesolicitationprocess,mailing,advedisingandotherassociatedstafftime.TherightsandremediesoftheDepartmentprovidedforinthissectionshallnotbeexclusiveandareinadditiontoanyotherrightsandremediesprovidedbylaw.IfitisdeterminedthattheSubrecipient:(1)wasnotindefaultormaterialbreach,or(2)failuretoperformwasoutsideoftheSubrecipient'scontrol,faultornegligence,theterminationshallbedeemedtobea"TerminationforConvenience".A.33TERMINATIONPROCEDURESInadditiontotheproceduressetfodhbelow,iftheDepartmentterminatesthisAgreement,theSubrecipientshallfollowanyproceduresspecifiedintheterminationnotice.UponterminationofthisAgreementandinadditiontoanyotherrightsprovidedinthisAgreement,theDepartmentmayrequiretheSubrecipienttodelivertotheDepartmentanypropertyspecificallyproducedoracquiredfortheperformanceofsuchpadofthisAgreementashasbeenterminated.Iftheterminationisforconvenience,theDepartmentshallpaytotheSubrecipientasanagreeduponprice,ifseparatelystated,forproperlyauthorizedandcompletedworkandservicesrenderedorgoodsdeliveredtoandacceptedbytheDepartmentpriortotheeffectivedateofAgreementtermination,theamountagreeduponbytheSubrecipientandtheDepartmentforcompletedworkandservicesand/orequipmentorsuppliesprovidedforwhichnoseparatepriceisstated,partiallycompletedworkandservicesand/orequipmentorsuppliesprovidedwhichareacceptedbytheDepartment,(iii)otherwork,servicesand/orequipmentorsupplieswhichareacceptedbytheDepartment,and(iv)theprotectionandpreservationofproperty.Failuretoagreewithsuchamountsshallbeadisputewithinthemeaningofthe"Disputes"clauseofthisAgreement.Iftheterminationisforcause,theDepartmentshalldeterminetheextentoftheliabilityoftheDepartment.TheDepartmentshallhavenootherobligationtotheSubrecipientfortermination.TheDepartmentmaywithholdfromanyamountsduetheSubrecipientsuchsumastheDepartmentdeterminestobenecessarytoprotecttheDepartmentagainstpotentiallossorliability.TherightsandremediesoftheDepartmentprovidedinthisAgreementshallnotbeexclusiveandareinadditiontoanyotherrightsandremediesprovidedbylaw.Afterreceiptofanoticeoftermination,andexceptasotherwisedirectedbytheDepartmentinwriting,theSubrecipientshall:a.StopworkundertheAgreementonthedate,andtotheextentspecified,inthenotice;b.Placenofurtherordersorcontractsformaterials,services,supplies,equipmentand/orfacilitiesinrelationtothisAgreementexceptasmaybenecessaryforcompletionofsuchportionoftheworkundertheAgreementasisnotterminated;c.AssigntotheDepartment,inthemanner,atthetimes,andtotheextentdirectedbytheDepartment,alloftherights,title,andinterestoftheSubrecipientundertheordersandcontractssoterminated,inwhichcasetheDepartmenthastheright,atitsdiscretion,tosettleorpayanyorallclaimsarisingoutoftheterminationofsuchordersandcontracts;d.Settlealloutstandingliabilitiesandallclaimsarisingoutofsuchterminationofordersandcontracts,withtheapprovalorratificationoftheDepartmenttotheextenttheDepartmentmayrequire,whichapprovalorratificationshallbefinalforallthepurposesofthisclause;e.TransfertitletotheDepartmentanddeliverinthemanner,atthetimes,andtotheextentdirectedbytheDepartmentanypropertywhich,iftheAgreementhadbeencompleted,wouldhavebeenrequiredtobefurnishedtotheDepartment;f.CompleteperformanceofsuchpartoftheworkasshallnothavebeenterminatedbytheDepartmentincompliancewithallcontractualrequirements;andDHS-FEMA-HSGP-SHSP-FFY18Page19of38KittitasCountySheriffsOffice,E21-187 g.Takesuchactionasmaybenecessary,orastheDepadmentmayrequire,fortheprotectionandpreservationofthepropertyrelatedtothisAgreementwhichisinthepossessionoftheSubrecipientandinwhichtheDepartmenthasormayacquireaninterest.A.34UTILIZATIONOFMINORITYANDWOMENBUSINESSENTERPRISES(MWBE)TheSubrecipientisencouragedtoutilizebusinessfirmsthatarecedifiedasminority-ownedand/orwomen-ownedincarryingoutthepurposesofthisAgreement.TheSubrecipientmaysetutilizationstandards,baseduponlocalconditionsormayutilizetheStateofWashingtonMWBEgoals,asidentifiedinWAC326-30-041.A.35VENUEThisAgreementshallbeconstruedandenforcedinaccordancewith,andthevalidityandperformanceshallbegovernedby,thelawsoftheStateofWashington.VenueofanysuitbetweenthepartiesarisingoutofthisAgreementshallbetheSuperiorCourtofThurstonCounty,Washington.TheSubrecipient,byexecutionofthisAgreementacknowledgesthejurisdictionofthecourtsoftheStateofWashington.A.36WAIVERSNoconditionsorprovisionsofthisAgreementcanbewaivedunlessapprovedinadvancebytheDepartmentinwriting.TheDepartment'sfailuretoinsistuponstrictperformanceofanyprovisionoftheAgreementortoexerciseanyrightbaseduponabreachthereof,ortheacceptanceofanyperformanceduringsuchbreach,shallnotconstituteawaiverofanyrightunderthisAgreement.DHS-FEMA-HSGP-SHSP-FFY18Page20of38KittitasCountySheriffsOffice,E21-187 ATTACHMENT1FFY18HSGPAwardDocumentsEMW-2018-SS-00088-SO1Awan1LederU.S.DepartmentofHomelandSecurityARWashington,D.C.20472ND5BretDaughertyWashingtonMilitaryDepartmentBuilding20CampMurray,WA98430-5122Re:GrantNo.EMW-2018-SS-00088DearBretDaugherty:Congratulations,onbehalfoftheDepartmentofHomelandSecurity,yourapplicationforfinancialassistancesubmittedundertheFiscalYear(FY)2018HomelandSecurityGrantProgramhasbeenapprovedintheamountof$13,788,000.00.Youarenotrequiredtomatchthisawardwithanyamountofnon-Federalfunds.BeforeyourequestandreceiveanyoftheFederalfundsawardedtoyou,youmustestablishacceptanceoftheaward.Byacceptingthisaward,youacknowledgethatthetermsofthefollowingdocumentsareincorporatedintothetermsofyouraward:·AgreementArticles(attachedtothisAwardLetter)·ObligatingDocument(attachedtothisAwardLetter)·FY2018HomelandSecurityGrantProgramNoticeofFundingOpportunity.Pleasemakesureyouread,understand,andmaintainacopyofthesedocumentsinyourofficialfileforthisaward.Inordertoestablishacceptanceoftheawardanditsterms,pleasefollowtheseinstructions:Step1:PleaselogintotheNDGrantssystemathttps://portal.fema.gov.Step2:Afterloggingin,youwillseetheHomepagewithaPendingTasksmenu.ClickonthePendingTasksmenu,selecttheApplicationsub-menu,andthenclickthelinkfor"AwardOfferReview"tasks.ThislinkwillnavigateyoutoAwardPackagesthatarependingreview.Step3:ClicktheReviewAwardPackageicon(wrench)toreviewtheAwardPackageandacceptordeclinetheaward.PleasesaveorprinttheAwardPackageforyourrecords.SystemforAwardManagement(SAM):GrantrecipientsaretokeepalloftheirinformationuptodateinSAM,inparticular,yourorganization'sname,address,DUNSnumber,EINandbankinginformation.PleaseensurethattheDUNSnumberusedinSAMisthesameoneusedtoapplyforallFEMAawards.FuturepaymentswillbecontingentontheinformationprovidedintheSAM,therefore,itisimperativethattheinformationiscorrect.TheSystemforAwardManagementislocatedathttp://www.sam.qov.IfyouhaveanyquestionsorhaveupdatedyourinformationinSAM,pleaseletyourGrantsManagementSpecialist(GMS)knowassoonaspossible.Thiswillhelpusetomakethenecessaryupdatesandavoidanyinterruptionsinthepaymentprocess.DHS-FEMA-HSGP-SHSP-FFY18Page21of38KittitasCountySheriffsOffice,E21-187 THOMASGEORGEDINANNOGPDAssistantAdministratorDHS-FEMA-HSGP-SHSP-FFY18Page22of38KittitasCountySheriffsOffice,E21-187 AgreementArticlesSatSep0100:00:00GMT2018U.S.DepartmentofHomelandSecurityARWashington,D.C.20472DSAGREEMENTARTICLESHomelandSecurityGrantProgramGRANTEE:WashingtonMilitaryDepartmentPROGRAM:HomelandSecurityGrantProgramAGREEMENTNUMBER:EMW-2018-SS-00088-501TABLEOFCONTENTSArticleISummaryDescriptionofAwardArticleIIOperationStonegardenProgramHoldAdicleIllDispositionofEquipmentAcquiredUndertheFederalAwardArticleIVAcceptanceofPostAwardChangesArticleVProcurementofRecoveredMaterialsArticleVIWhistleblowerProtectionActArticleVIIUseofDHSSeal,LogoandFlagsArticleVillUSAPatriotActof2001ArticleIXUniversalIdentifierandSystemofAwardManagement(SAM)ArticleXReportingofMattersRelatedtoRecipientIntegntyandPerformanceArticleXIRehabilitationActofí973ArticleXIITraffickingVictimsProtectionActof2000AdicleXIllTerroristFinancingDHS-FEMA-HSGP-SHSP-FFY18Page23of38KittitasCountySheriffsOftlce,E21-187 ArticleXIVSAFECOMArticleXVRepodingSubawardsandExecutiveCompensationArticleXVIDebarmentandSuspensionAdicleXVllCopyrightArticleXVlllCivilRightsActof1964-TitleVIArticleXIXBestPracticesforCollectionandUseofPersonallyIdentifiableInformation(Pll)ArticleXXAmericanswithDisabilitiesActof1990ArticleXXIAgeDiscriminationActof1975ArticleXXIIActivitiesConductedAbroadArticleXXIllAcknowledgmentofFederalFundingfromDHSArticleXXIVDHSSpecificAcknowledgementsandAssurancesArticleXXVAssurances,AdministrativeRequirements,CostPrinciples,andAuditRequirementsArticleXXVIPatentsandIntellectualPropertyRightsAdicleXXVilNoticeofFundingOpportunityRequirementsArticleXXVlllNon-supplantingRequirementArticleXXIXNondiscriminationinMattersPertainingtoFaith-BasedOrganizationsArticleXXXNationalEnvironmentalPolicyActArticleXXXILobbyingProhibitionsArticleXXXIILimitedEnglishProficiency(CivilRightsActof1964,TitleVI)ArticleXXXIllHotelandMotelFireSafetyActof1990ArticleXXXIVFlyAmericaActof1974AdicleXXXVFederalLeadershiponReducingTextMessagingwhileDrivingArticleXXXVIFederalDebtStatusDHS-FEMA-HSGP-SHSP-FFY18Page24of38KittitasCountySheriffsOffice,E21-187 ArticleXXXVllFalseClaimsActandProgramFraudCivilRemediesArticleXXXVlllEnergyPolicyandConservationActArticleXXXIXEducationAmendmentsof1972(EqualOpportunityinEducationAct)-TitleIXArticleXLDuplicationofBenefitsArticleXLIDrug-FreeWorkplaceRegulationsArticleXLIICivilRightsActof1968ArticleXLlilPriorApprovalforModificationofApprovedBudgetArticleI-SummaryDescriptionofAwardThepurposeoftheFY2018HSGPistosupponstateandlocaleffortstopreventterrorismandothercatastrophiceventsandtopreparetheNationforthethreatsandhazardsthatposethegreatestrisktothesecurityoftheUnitedStates.TheHSGPprovidesfundingtoimplementinvestmentsthatbuild,sustain,anddeliverthe32corecapabilitiesessentialtoachievingtheNationalPreparednessGoalofasecureandresilientNation.AmongthefivebasichomelandsecuritymissionsnotedintheDHSQuadrennialHomelandSecurityReview,HSGPsupportsthegoaltoStrengthenNationalPreparednessandResilience.Thebuilding,sustainment,anddeliveryofthesecorecapabilitiesarenotexclusivetoanysinglelevelofgovernment,organization,orcommunity,butrather,requirethecombinedeffortofthewholecommunity.ThisHSGPawardconsistsofStateHomelandSecurityProgram(SHSP)fundingintheamountof$6,208,000,UrbanAreaSecurityInitiative(IJASI)fundingintheamountof$5,000,000,andOperationStonegarden(OPSG)fundingintheamountof$2,580,000.ThefollowingcountiesshallreceiveOperationStonegardensubawardsforthefollowingamounts:Clallam,$400,000;ColvilleTribe,5200,000;Ferry,$200,000;Island,$200,000;Jefferson,$80,000;Nooksack,$90,000;Okanogan,$200,000;PendOreille,$150,000;SanJuan,$160,000;Skagit,$100,000;Spokane,$150,000;Stevens,$150,000;SwinomishTribe,$90,000;Whatcom,$410,000.Thesegrantprogramsfundarangeofactivities,includingplanning,organization,equipmentpurchase,training,exercises,andmanagementandadministrationacrossallcorecapabilitiesandmissionareas.ArticleII-OperationStonegardenProgramHoldTherecipientisprohibitedfromdrawingdownorreimbursingsub-recipientsofOperationStonegarden(OPSG)fundingprovidedthroughthisawarduntileachunique,specific,ormodifiedcountylevel,tribalorequivalentOperationsOrderorFragmentaryOrder(Frago)hasbeenreviewedbyFEMA/GPDandCustomsandBorderProtection/UnitedStatesBorderPatrol(CBP/USBP).TherecipientwillreceivetheofficialnotificationofapprovalfromFEMA/GPD.ArticleIII-DispositionofEquipmentAcquiredUndertheFederalAwardWhenoriginalorreplacementequipmentacquiredunderthisawardbytherecipientoritssub-recipientsisnolongerneededfortheoriginalprojectorprogramorforotheractivitiescurrentlyorpreviouslysupportedbyDHS/FEMA,youmustrequestinstructionsfromDHS/FEMAtomakeproperdispositionoftheequipmentpursuantto2C.F.R.Section200.313.ArticleIV-AcceptanceofPostAwardChangesIntheeventFEMAdeterminesthatchangesarenecessarytotheawarddocumentafteranawardhasbeenmade,includingchangestoperiodofperformanceortermsandconditions,recipientswillbenotifiedofthechangesinwriting.Oncenotificationhasbeenmade,anysubsequentrequestforfundswillindicaterecipientacceptanceofthechangestotheaward.PleasecalltheFEMA/GMDCallCenterat(866)927-5646orviae-mailtoASK-GMD(Odhs.govifyouhaveanyquestions.ArticleV-ProcurementofRecoveredMaterialsRecipientsmustcomplywithSection6002oftheSolidWasteDiscosalActasamendedbytheResourceConservationandRecovervActTherequirementsofSection6002includeprocuringonlyitemsdesignatedinguidelinesoftheEnvironmentalDHS-FEMA-HSGP-SHSP-FFY18Page25of38KittitasCountySheriffsOffice,E21-187 ProtectionAgency(EPA)at40C.FR.Part247thatcontainthehighestpercentageofrecoveredmaterialspracticable,consistentwithmaintainingasatisfactorylevelofcompetition.ArticleVI-WhistleblowerProtectionActRecipientsmustcomplywiththestatutoryrequirementsforwhistleblowerprotections(ifapplicable)at10U.S.CSection2409,41U.S.C.4712,and10U.S.C.Section2324,41U.S.C.Sections43D4and4310.ArticleVII-UseofDHSSeal,LogoandFlagsRecipientsmustobtainpermissionfromtheirDHSFAO,priortousingtheDHSseal(s),logos,crestsorreproductionsofflagsorlikenessesofDHSagencyofficials,includinguseoftheUnitedStatesCoastGuardseal,logo,crestsorreproductionsofflagsorlikenessesofCoastGuardofficials.ArticleVIII-USAPatriotActof2001RecipientsmustcomplywithrequirementsoftheUnitingandStrengtheningArnericabvProvidingAppropriateToolsRequiredtoInterceptandObstructTerrorisrnAct(USAPATRIOTAct),whichamends18U.S.C.Sections175-1750.ArticleIX-UniversalIdentifierandSystemofAwardManagement(SAM)Recipientsarerequiredtocomplywiththerequirementssetforthinthegovernment-widefnancialassistanceawardtermregardingtheSystemforAwardManagementandUniversalIdentifierRequirementslocatedat2C.FRPart25.AppendixA.ArticleX-ReportingofMattersRelatedtoRecipientIntegrityandPerformanceIfthetotalvalueoftherecipient'scurrentlyactivegrants,cooperativeagreements,andprocurementcontractsfromallfederalassistanceofficese×ceeds$10,000,000foranyperiodoftimeduringtheperiodofperformanceofthisfederalfinancialassistanceaward,therecipientmustcomplywiththerequirementssetforthinthegovernment-wideAwardTermandConditionforRecipientIntegrityandPerformanceMatterslocatedat2C.FRPart200,AppendixXII,thefulltextofwhichisincorporatedherebyreferenceintheawardtermsandconditions.ArticleXI-RehabilitationActof1973RecipientsmustcomplywiththerequirementsofSection504oftheRehabilitationActof1973,(29U.S.C.Section794),asamended,whichprovidesthatnootherwisequalifiedhandicappedindividualsintheUnitedStateswill,solelybyreasonofthehandicap,beexcludedfromparticipationin,bedeniedthebenefitsof,orbesubjectedtodiscriminationunderanyprogramoractivityreceivingfederalfinancialassistance.ArticleXII-TraffickingVictimsProtectionActof2000Recipientsmustcomplywiththerequirementsofthegovernment-wideawardtermwhichimplementsSection106(g)oftheTraffickingVictimsProtectionActof2000,(TVPA)asamendedby22U.S.C.Section7104.Theawardtermislocatedat2C.FR.Section175.15,thefulltextofwhichisincorporatedherebyreference.ArticleXIII-TerroristFinancingRecipientsmustcomplywithE.O.13224andU.S.lawthatprohibittransactionswith,andtheprovisionsofresourcesandsupportto,individualsandorganizationsassociatedwithterrorism.RecipientsarelegallyresponsibletoensurecompliancewiththeOrderandlaws.ArticleXIV-SAFECOMRecipientsreceivingfederalfinancialassistanceawardsmadeunderprogramsthatprovideemergencycommunicationequipmentanditsrelatedactivitiesmustcomplywiththeSAFECOMGuidanceforEmergencyCommunicationGrants,includingprovisionsontechnicalstandardsthatensureandenhanceinteroperablecommunications.ArticleXV-ReportingSubawardsandExecutiveCompensationRecipientsarerequiredtocomplywiththerequirementssetforthinthegovernment-wideAwardTermonReportingSubawardsandExecutiveCompensationlocatedat2C.F.R.Part170.Appendi×A,thefullte×tofwhichisincorporatedherebyreferenceintheawardtermsandconditions.DHS-FEMA-HSGP-SHSP-FFY18Page26of38KittitasCountySheriffsOffice,E21-187 ArticleXVI-DebarmentandSuspensionRecipientsaresubjecttothenon-procurementdebarmentandsuspensionregulationsimplementingExecutiveOrders(E.O.)12549and12689,and2C.F.R.Part180.Theseregulationsrestrictfederalfinancialassistanceawards,subawards,andcontractswithcertainpartiesthataredebarred,suspended,orotherwisee×cludedfromorineligibleforparticipationinfederalassistanceprogramsoractivities.ArticleXVII-CopyrightRecipientsmustaffixtheapplicablecopyrightnoticesof17U.S.C.Sections401or402andanacknowledgementofU.S.Governmentsponsorship(includingtheawardnumber)toanyworkfirstproducedunderfederalfinancialassistanceawards.ArticleXVIII-CivilRightsActof1964-TitleVIRecipientsmustcomplywiththerequirementsofTitleVIoftheCivilRightsActof1964(42U.S.C.Section2000detseq.),whichprovidesthatnopersonintheUnitedStateswill,onthegroundsofrace,color,ornationalorigin,beexcludedfromparticipationin,bedeniedthebenefitsof,orbesubjectedtodiscriminationunderanyprogramoractivityreceivingfederalfinancialassistance.DHSimplementingregulationsfortheActarefoundat6C.F.R.Part21and44C.F.R.Part7.ArticleXIX-BestPracticesforCollectionandUseofPersonallyIdentifiableInformation(PII)RecipientswhocollectPilarerequiredtohaveapublically-availableprivacypolicythatdescribesstandardsontheusageandmaintenanceofPiltheycollect.DHSdefinespersonallyidentifiableinformation(PII)asanyinformationthatpermitstheidentityofanindividualtobedirectlyorindirectlyinferred,includinganyinformationthatislinkedorlinkabletothatindividual.RecipientsmayalsofindtheDHSPrivacyImpactAssessments:PrivacyGuidanceandPrivacy_te_mplateasusefulresourcesrespectively.ArticleXX-AmericanswithDisabilitiesActof1990RecipientsmustcomplywiththerequirementsofTitlesI,ll,andIlloftheAmericanswithDisabilitiesAct,whichprohibitsrecipientsfromdiscriminatingonthebasisofdisabilityintheoperationofpublicentities,publicandprivatetransportationsystems,placesofpublicaccommodation,andcertaintestingentities.(42U.S.C.Sections12101-12213).ArticleXXI-AgeDiscriminationActof1975RecipientsmustcomplywiththerequirementsoftheAgeDiscriminationActof1975(Title42U.S.Code,Section6101etseq.),whichprohibitsdiscriminationonthebasisofageinanyprogramoractivityreceivingfederalfinancialassistance.ArticleXXII-ActivitiesConductedAbroadRecipientsmustensurethatprojectactivitiescarriedonoutsidetheUnitedStatesarecoordinatedasnecessarywithappropriategovernmentauthoritiesandthatappropriatelicenses,permits,orapprovalsareobtained.ArticleXXIII-AcknowledgmentofFederalFundingfromDHSRecipientsmustacknowledgetheiruseoffederalfundingwhenissuingstatements,pressreleases,requestsforproposals,bidinvitations,andotherdocumentsdescribingprojectsorprogramsfundedinwholeorinpartwithfederalfunds.ArticleXXIV-DHSSpecificAcknowledgementsandAssurancesAllrecipients,subrecipients,successors,transferees,andassigneesmustacknowledgeandagreetocomplywithapplicableprovisionsgoverningDHSaccesstorecords,accounts,documents,information,facilities,andstaff.1.RecipientsmustcooperatewithanycompliancereviewsorcomplianceinvestigationsconductedbyDHS.2.RecipientsmustgiveDHSaccessto,andtherighttoexamineandcopy,records,accounts,andotherdocumentsandsourcesofinformationrelatedtothefederalfinancialassistanceawardandpermitaccesstofacilities,personnel,andotherindividualsandinformationasmaybenecessary,asrequiredbyDHSregulationsandotherapplicablelawsorprogramguidance.DHS-FEMA-HSGP-SHSP-FFY18Page27of38KittitasCountySheriffsOffice,E21-187 3.Recipientsmustsubmittimely,complete,andaccuratereportstotheappropriateDHSofficialsandmaintainappropriatebackupdocumentationtosupportthereports.4.Recipientsmustcomplywithallotherspecialreporting,datacollection,andevaluationrequirements,asprescribedbylawordetailedinprogramguidance.5.If,duringthepastthreeyears,recipientshavebeenaccusedofdiscriminationonthegroundsofrace,color,nationalorigin(includinglimitedEnglishproficiency(LEP)),se×,age,disability,religion,orfamilialstatus,recipientsmustprovidealistofallsuchproceedings,pendingorcompleted,includingoutcomeandcopiesofsettlementagreementstotheDHSFAOandtheDHSOfficeofCivilRightsandCivilLiberties(CRCL)bye-mailatcrcighq.dhsgovorbymailatU.S.DepartmentofHomelandSecurityOffceforCivilRightsandCivilLibertiesBuilding410,MailStop#0190Washington,D.C.20528.6.Intheeventcourtsoradministrativeagenciesmakeafindingofdiscriminationongroundsofrace,color,nationalorigin(includingLEP),sex,age,disability,religion,orfamilialstatusagainsttherecipient,orrecipientssettleacaseormatterallegingsuchdiscrimination,recipientsmustforwardacopyofthecomplaintandfindingstotheDHSFAOandtheCRCLofficebye-mailormailattheaddresseslistedabove.TheUnitedStateshastherighttoseekjudicialenforcementoftheseobligations.ArticleXXV-Assurances,AdministrativeRequirements,CostPrinciples,andAuditRequirementsDHSfinancialassistancerecipientsmustcompleteeithertheOMBStandardForm)StandardForm424BAssurances-Non-ConstructionProgramsorOMBStandardForrn£240Assurances-ConstructionProgramsasapplicable.Certainassurancesinthesedocumentsmaynotbeapplicabletoyourprogram,andtheDHSfinancialassistanceoffice(DHSFAO)mayrequireapplicantstocertifyadditionalassurances.Applicantsarerequiredtofillouttheassurancesapplicabletotheirprogramasinstructedbytheawardingagency.PleasecontacttheDHSFAOifyouhaveanyquestions.DHSfinancialassistancerecipientsarerequiredtofollowtheapplicableprovisionsoftheUniformAdministrativeRequirements,CostPrinciples,andAuditRequirementsforFederalAwardslocatedatTitle2.CodeofFederalReaulations.Part200,andadoptedbyDHSat2C.F.R.Part3002.ArticleXXVI-PatentsandIntellectualPropertyRightsUnlessotherwiseprovidedbylaw,recipientsaresubjecttotheBayh-DoleActPub.L.No.96-517,asamended,andcodifiedin35U.S.C.Section200etseq.Allrecipientsaresubjecttothespecificrequirementsgoverningthedevelopment,reporting,anddispositionofrightstoinventionsandpatentsresultingfromfederalfinancialassistanceawardslocatedat37C.F.R.Part40_1_andthestandardpatentrightsclauselocatedat37C.F.R.Section401.14.ArticleXXVII-NoticeofFundingOpportunityRequirementsAlloftheinstructions,guidance,limitations,andotherconditionssetforthintheNoticeofFundingOpportunity(NOFO)forthisprogramareincorporatedherebyreferenceintheawardtermsandconditions.RecipientsmustcomplywithanysuchrequirementssetforthintheprogramNOFO.ArticleXXVIII-Non-supplantingRequirementRecipientsreceivingfederalfinancialassistanceawardsmadeunderprogramsthatprohibitsupplantingbylawmustensurethatfederalfundsdonotreplace(supplant)fundsthathavebeenbudgetedforthesamepurposethroughnon-federalsources.ArticleXXIX-NondiscriminationinMattersPertainingtoFaith-BasedOrganizationsItisDHSpolicytoensuretheequaltreatmentoffaith-basedorganizationsinsocialserviceprogramsadministeredorsupportedbyDHSoritscomponentagencies,enablingthoseorganizationstoparticipateinprovidingimportantsocialservicestobeneficiaries.Recipientsmustcomplywiththeequaltreatmentpoliciesandrequirementscontainedin6C.F.R.Part19andotherapplicablestatues,regulations.andguidancegoverningtheparticipationsoffaith-basedorganizationsinindividualDHSprograms.ArticleXXX-NationalEnvironmentalPolicyActRecipientsmustcomplywiththerequirementsoftheNationalEnvironmentalPolicyAct(NEPA)andtheCouncilonEnvironmentalQuality(CEQ)RegulationsforImplementingtheProceduralProvisionsofNEPA,whichrequiresrecipientstoDHS-FEMA-HSGP-SHSP-FFY18Page28of38KittitasCountySheriffsOffice,E21-187 useallpracticablemeanswithintheirauthority,andconsistentwithotheressentialconsiderationsofnationalpolicy,tocreateandmaintainconditionsunderwhichpeopleandnaturecanexistinproductiveharmonyandfulfillthesocial,economic,andotherneedsofpresentandfuturegenerationsofAmericans.ArticleXXXI-LobbyingProhibitionsRecipientsmustcomplywith31U.S.C.Section1352,whichprovidesthatnoneofthefundsprovidedunderanfederalfinancialassistanceawardmaybeexpendedbytherecipienttopayanypersontoinfluence,orattempttoinfluenceanofficeroremployeeofanyagency,aMemberofCongress,anofficeroremployeeofCongress,oranemployeeofaMemberofCongressinconnectionwithanyfederalactionrelatedtoafederalawardorcontract,includinganyextension,continuation,renewal,amendment,ormodification.ArticleXXXII-LimitedEnglishProficiency(CivilRightsActof1964,TitleVI)RecipientsmustcomplywiththeTitleVIoftheCivilRightsActof1964(42U.S.C.Section2000detseq.)prohibitionagainstdiscriminationonthebasisofnationalorigin,whichrequiresthatrecipientsoffederalfinancialassistancetakereasonablestepstoprovidemeaningfulaccesstopersonswithlimitedEnglishproficiency(LEP)totheirprogramsandservices.Foradditionalassistanceandinformationregardinglanguageaccessobligations,pleaserefertotheDHSRecipientGuidancehttps://www.dhs.gov/quidance-published-help-department-supported-organizations-provide-meaningful-access-people-limitedandadditionalresourcesonhtto://www.leo.aov.ArticleXXXIII-HotelandMotelFireSafetyActof1990InaccordancewithSection6oftheHotelandMotelFireSafetyActof1990,(15U.S.C.Section2225a),recipientsmustensurethatallconference,meeting,convention,ortrainingspacefundedinwholeorinpartwithfederalfundscomplieswiththefirepreventionandcontrolguidelinesoftheFederalFirePreventionandControlActof1974,asamended,(15U.S.C.Section2225).ArticleXXXIV-FlyAmericaActof1974RecipientsmustcomplywithPreferenceforU.S.FlagAirCarriers(aircarriersholdingcertificatesunder49U.S.C.Section41102)forinternationalairtransportationofpeopleandpropertytothee×tentthatsuchsenticeisavailable,inaccordancewiththeInternationalAirTransportationFairCompetitivePracticesActof1974(49U.S.C.Section40118)andtheinterpretativeguidelinesissuedbytheComptrollerGeneraloftheUnitedStatesintheMarch31,1981amendmenttoComptrollerGeneralDecisionB-138942.ArticleXXXV-FederalLeadershiponReducingTextMessagingwhileDrivingRecipientsareencouragedtoadoptandenforcepoliciesthatbantextmessagingwhiledrivingasdescribedinE.O.13513,includingconductinginitiativesdescribedinSection3(a)oftheOrderwhenonofficialgovernmentbusinessorwhenperforminganyworkfororonbehalfofthefederalgovernmentArticleXXXVI-FederalDebtStatusRecipientsarerequiredtobenon-delinquentintheirrepaymentofanyfederaldebt.Examplesofrelevantdebtincludedelinquentpayrollandotherta×es,auditdisallowances,andbenefitoverpayments.(SeeOMBCircularA-129.)ArticleXXXVII-FalseClaimsActandProgramFraudCivilRemediesRecipientsmustcomplywiththerequirementsofTheFalseClaimsAct(31U.S.C.Section3729-3733)whichprohibitsthesubmissionoffalseorfraudulentclaimsforpaymenttothefederalgovernment.(See31U.S.C.Section3801-3812whichdetailstheadministrativeremediesforfalseclaimsandstatementsmade.)ArticleXXXVIII-EnergyPolicyandConservationActRecipientsmustcomplywiththerequirementsofTheEnergyPolicyandConservationAct(42U.S.C.Section6201)whichcontainpoliciesrelatingtoenergyefficiencythataredefinedinthestateenergyconservationplanissuedincompliancewiththisAct.ArticleXXXIX-EducationAmendmentsof1972(EqualOpportunityinEducationAct)-TitleIXDHS-FEMA-HSGP-SHSP-FFY18Page29of38KittitasCountySheriffsOffice,E21-187 RecipientsmustcomplywiththerequirementsofTitleIXoftheEducationAmendmentsof1972(20U.S.C.Section1681etseq.),whichprovidethatnopersonintheUnitedStateswill,onthebasisofse×,beexcludedfromparticipationin,bedeniedthebenefitsof,orbesubjectedtodiscriminationunderanyeducationalprogramoractivityreceivingfederalfinancialassistance.DHSimplementingregulationsarecodifiedat6C.F.R.Part17and44C.F.R.Pad19ArticleXL-DuplicationofBenefitsAnycostallocabletoaparticularfederalfinancialassistanceawardprovidedforin2C.F.R.Part200SubpartEmaynotbechargedtootherfederalfinancialassistanceawardstoovercomefunddeficiencies,toavoidrestrictionsimposedbyfederalstatutes,regulations,orfederalfinancialassistanceawardtermsandconditions,orforotherreasons.However,theseprohibitionswouldnotprecluderecipientsfromshiftingcoststhatareallowableundertwoormoreawardsinaccordancewithe×istingfederalstatutes,regulations,orthefederalfinancialassistanceawardtermsandconditions.ArticleXLI-Drug-FreeWorkplaceRegulationsRecipientsmustcomplywithdrug-freeworkplacerequirementsinSubpartB(orSubpartC,iftherecipientisanindividual)of2CFRDart3001,whichadoptstheGovernment-wideimplementation(2CFRpart182)ofsec.5152-5158oftheDrug-FreeWorkplaceActof1988(Pub.L100-690,TitleV,SubtitleD;41U.S.C.8101).ArticleXLII-CivilRightsActof1968RecipientsmustcomplywithTitleVilloftheCivilRightsActof1968,whichprohibitsrecipientsfromdiscriminatinginthesale,rental,financing,andadvertisingofdwellings,orintheprovisionofservicesinconnectiontherewith,onthebasisofrace,color,nationalorigin,religion,disability,familialstatus,andsex(See42U.S.C.Section3601etseq.),asimplementedbytheDepartmentofHousingandUrbanDevelopmentat24C.FR.Part10D.Theprohibitionondisabilitydiscriminationincludestherequirementthatnewmultifamilyhousingwithfourormoredwellingunits-i.e.,thepublicandcommonuseareasandindividualapartmentunits(allunitsinbuildingswithelevatorsandground-floorunitsinbuildingswithoutelevators)-bedesignedandconstructedwithcertainaccessiblefeatures.(See24C.FR.Section100.201.)ArticleXLIII-PriorApprovalforModificationofApprovedBudgetBeforemakinganychangetotheDHS/FEMAapprovedbudgetforthisaward,youmustrequestpriorwrittenapprovalfromDHS/FEMAwhererequiredby2C.FR.Section200.308.Forawardswithanapprovedbudgetgreaterthanthesimplifiedacquisitionthresholdasdefinedat2C.F.RSection200.88(currently$250,000),youmaynottransferfundsamongdirectcostcategories,programs,functions,oractivitieswithoutpriorwrittenapprovalfromDHS/FEMAwherethecumulativeamountofsuchtransfersexceedsorisexpectedtoexceedtenpercent(10%)ofthetotalbudgetDHS/FEMAlastapproved.YoumustreportanydeviationsfromyourDHS/FEMAapprovedbudgetinthefirstFederalFinancialReport(SF-425)yousubmitfollowinganybudgetdeviation,regardlessofwhetherthebudgetdeviationrequirespriorwrittenapproval.BUDGETCOSTCATEGORIESPersonnel$0.00FringeBenefits$0.00Travel$0.00Equipment$0.00Supplies$0.00Contractual$13,645,245.00Construction$0.00IndirectCharges$142,755.00DHS-FEMA-HSGP-SHSP-FFY18Page30of38KittitasCountySheriffsOffice,E21-187 Other$0.00DHS-FEMA-HSGP-SHSP-FFY18Page31of38KittitasCountySheriffsOfce,E21-187 OhÏigitigDocieniforAwardÏALnánenilaÃÙRÉÑÒ2.ÃifEÑDMENTÑO.34YOÃTIÒI5OÑÌiŠIO.EMW-2018-SS-00088-SO1***RECIPIENTAWARDWXO3515N2018T,NO.WX03516N2018T,916001095GWXO3930N2018T6.RECIPIENTNAMEAND7.ISSUINGFEMAOFFICEAND8.PAYMENTOFFICEANDADDRESSADDRESSADDRESSFEMAFinanceCenterWashingtonMilitaryFEMA-GPD430MarketStreetDepartment400CStreet,SW,3rdfloorWinchester,VA22603Building20Washington,DC20472-3645CampMurray,WA,98430-POC:866-927-564651229.NAMEOFRECIPIENTPHONENO.10.NAMEOFFEMAPROJECTCOORDINATORPROJECTOFFICER2535127472CentralSchedulingandInformationDeskGailCramPhone:800-368-6498Email:Askosid@dhs.gov11.EFFECTIVEDATEOF12.13.ASSISTANCEARRANGEMENT14.PERFORMANCEPERIODTHISACTIONMETHODCostReimbursementFrom:To:09/01/2018OF09/01/201808/31/2021PAYhŒNTBudgetPeriodPMS09/01/201808/31/202115.DESCRIPTIONOFACTIONa.(Indicatefundingdataforawardsorfinancialchanges)PROGRAMCFDANO.ACCOUNTINGDATAPRIORAMOUNTCURRENTCUMULATIVENON-NAME(ACCSCODE)TOTALAWARDEDTOTALFEDERALCOMMITMENTACRONYMXXXX-XXX-XXXXXX-AWARDTHISAWARDXXXXX-XXXX-XXXX-XACTION+OR(-)Homeland97.0672018-FA-GGO1-P410-$0.00$6,208,000.00$6,208,000.00SeeTotalsSecurity-4101-DGrantProgramHomeland97.0672018-FA-GHOl-P410-$0.00$5,000,000.00$5,000,000.00SeeTotalsSecurity-4101-DGrantProgramHomeland97.0672018-FA-GGO2-P410-$0.00$2,580,000.00$2,580,000.00SeeTotalsSecurity-4101-DGrantProgramTOTALS$0.00$13,788,000.01$13,788,000.01$0.00.ToÀescrÑ$cÈ$gesotherthanËmingdataAfÁciÃlchÀnges,attacÑsÃedillLÌcËecGeN/A16a.FORNON-DISASTERPROGRAMS:RECIPIENTISREQUIREDTOSIGNANDRETURNTHREE(3)COPIESOFTHISDOCUMENTTOFEMA(SeeBlock7foraddress)HomelandSecurityGrantProgramrecipientsarenotrequiredtosignandreturncopiesofthisdocument.However,recipientsshouldprintandkeepacopyofthisdocumentfortheirrecords.16b.FORDISASTERPROGRAMS:RECIPIENTISNOTREQUIREDTOSIGNThisassistanceissubjecttotermsandconditionsattachedtothisawardnoticeorbyincorporatedreferenceinprogramlegislationcitedabove.17.RECIPIENTSIGNATORYOFFICIAL(NameandTitle)DATEGailCram,DHS-FEMA-HSGP-SHSP-FFY18Page32of38KittitasCountySheriffsOffice,E21-187 WedSep1223:49:00GMT201818.FEMASIGNATORYOFFICIAL(NameandTitle)DATEThuAug1619:11:01GMT2018BERTRAMNMNMCKEITHENJR,AssistanceOfficerDHS-FEMA-HSGP-SHSP-FFY18Page33of38KittitasCountySheriffsOffice,E21-187 ATTACHMENT2185HSPInvestmentandRegionalProjectInvestmentJustificationWashingtoniscomprisedof39countieswithgeographyincludingforests,mountains,islands,rainforests,rivers,lakes,andplains.TheU.S.BureauofEconomicAnalysisrankedWashington13of50statesforgrossdomesticproductin2017;severalworld-classorganizationsheadquartertheiroperationswithinthestate.Washingtonhasmarine,aviation,rail,androadtransportationinfrastructuretosupportitspositionasabustlingtradecenter.ApproximatelyhalfofWashington's7.5millionpopulationlivesintheSeattlemetropolitanarealocatedalongthePugetSound.Thisareaisthecenteroftransportation,business,andindustryandisthefastestgrowingregioninthestate.Overthree-fourthsofthestate'spopulationlivesindenselysettledurbanizedareas.UnderstandingWashington'spopulationiscriticalinordertomitigatevulnerabilities,respondtoincidents,andeffectivelyconcentraterecoveryefforts.Washingtonissubjecttotennaturalhazardsandsevenhuman-causedhazards.TheTHIRAfocusesoneightofthoserisks:earthquake,tsunami,flood,biological[communicabledisease],wildfire,radiological,cyberincident,andterrorism.Planning,training,andexerciseeffortsarebeingrestructuredtoencompasstheentirespectrumofcatastrophicincidentswithinthiscontext.Washingtonsawfewsignificantchangesinthe2017CapabilitiesAssessment.-PublicInformationandWarning,whichhadbeenconsistentlyamongthestate'shighest-ratedcapabilitiessincethebeginningofcorecapability-basedSPRreporting,nolongerispresentasatop-ratedcapability.-ThelowestratedcapabilitieswereEconomicRecovery,HealthandSocialServices,CommunityResilience,andHousing-allessentialduringacatastrophicincident.-ThestrongestcapabilitieslieinResponseandlowestratedcapabilitieslieinRecovery.The2017SPRresultsrepeatedtheoverarchingthemeofprioryears:Stakeholdersateverylevelstruggletosustainemergencyresponsecapabilitieswithdwindlingresourcesandaresignificantlychallengedtoprepareforcatastrophicdisasters.Sincetheearly2000's,emergencymanagementfundingatthestateandlocallevelshavereducedsignificantlycausinganincreaseddependenceonfederalgrantstomeetnecessaryemergencymanagementrequirements.Asaresult,manyareasareinasustainmentmodewhenitcomestoemergencymanagementcapabilityandcapacity.Investment#3-RegionalHomelandSecurityProjectsTheStateisdividedinto9HomelandSecurityRegions,madeupof39counties,whichdifferinmanyrespectsincludinggeography(frommarinetodesert),majorindustry(fromlargebusinesstoagricultural),andpopulation(fromdenseurbansettingstoruralareas).EachRegiondevelopsprojectstoaddresstheirspecificrisksandhazardswhichsustainpreviouslybuiltcapabilitiesorcloseidentifiedgaps.Whilethecommunitiesmaydiffer,emergencymanagementprioritiesaresimilaracrossthestateandmostinitiativescanbetiedbacktobuildingregionalcapabilitytorespondandrecover,andbein"astateofreadiness"throughplanning,training,equipping,orexercising,shouldanaturalorhuman-causedcatastrophicincidentoccur.Ascommunicatedinthe2017THIRA,CapabilitiesEstimation,&SPR,gapshavebeenidentifiedinthefollowingcorecapabilities.DHS-FEMA-HSGP-SHSP-FFY18Page34of38KittitasCountySheriffsOffice,E21-187 AlljurisdictionshavetargetedeffortsrelatedtoOperationalCoordination.Theforemostgapsare:1)PLANNING:Planslackhorizontalandverticalintegrationandneedadjustingtobescalableforuseduringacatastrophicincident.Recoveryneedstobeincorporated.2)ORGANIZATION:Responseandrecoverytocatastrophicincidentswillrequireadditionaltrainedpersonneltosupporteitherlarge-scaleorlong-termactivations.3)EO.UIPMENT:ThereisalackofintegrationandinteroperabilityoftoolstoformaCommonOperatingPictureforallstakeholders.Additionally,equipmentcontinuestoage,withsubsequentdegradationoccurringwithroutineusage,andthereisalackoffundingtosustainand/orreplace.Resiliencyisstillanevolvingconceptwithoutaformalizedstatewide,wholecommunityapproachtofocusefforts.WhiletheStateisintroducinginitiativestocombatthatreality,localjurisdictionsstillstrugglewithgapsrelatedtoCommunityResilience:1)TRAINING:Individualsandbusinessesneedtomovefromawarenesstoaction.2)EXERCISE:Communitiesaredependentonvolunteerstoexercisethiscapabilityanddonothavethetoolsorexpertisetoengagestakeholders.RelatedtoResilience,jurisdictionsrecognizetheneedtocommunicatewithallstakeholdersandcontinuetoexpandthereachoftheirmessaging.InitiativesareongoingtoaddresstheidentifiedPublicInformationandWarninggaprelatedto:1)PLANNING:Plansdonotfullyaddresscommunicatingwithnon-Englishspeakingpopulations,immigrantgroups,andindividualswithdisabilities.RegionalHazardsandRisks-ReasonsfortheWorkTerroristtargetsinclude:•Hydroelectricfacilities•Transportation•PublicEvents•IndustryPrimaryall-hazardrisksinclude:•WildlandFires•Landslides•Floods•WinterStorms•WindStorms•Earthquakes•PandemicIncidentsDHS-FEMA-HSGP-SHSP-FFY18Page35of38KittitasCountySheriffsOffice,E21-187 18SHSPWorkPlanandBudgetKittitasCountySherg'sCgiceSHSPInvestment#3-RegionalHomelandSecurityProjects,Project#7DescriptionRegion7willsustainpasteffortstoimprovetheentirepreparednesscycleandincorporatearegionalaspectAGREEMENTAMOUNT$11,096tocounty-basedsmallunmannedaerialsystems(sUAS).TheprogramwillassistwiththreatandhazardAMOUNTdetection,criticalinfrastructuresurveillance,andsearchandrescue.TheobjectiveistohaveassetsinplaceLETPA$9,496todeployforimmediateresponse,36%oftheaçreementtotalPERSONNEL$0.00Activitieswillinclude:0%oftheagreementtotal1)DeveloparegionalsUA5program.2)Strengthenandhardencriticalinfrastructure.3)Assesstheregionalcommunicationsystems.EquipmentwillbereplacedasidentifiedandallBUDGETcommunicationsinvestmentswillalignwiththeStatewideCommunicationInteroperablePlan(SCIP)andAMOUNTwillbecoordinatedwiththeStatewideinteroperabilityCoordinator(SWIC)SUBPROJECT#1$1,600.004)UpgrademassnotificationsystemsandcontinuetotargetdiversepopulationsespeciallythosewithsußPROJECT#2$9,496limitedEnglishproficiency-SUBPROJECT#3$0.005)ContinuetrainingonactiveshooterscenariosSUBPROJECT#4$0.006)Replaceoutdatedequipmentforspecialteamsasrequiredandsustainspecializedtraining.M&A$0.007)EnsureeffectiveOperationalCoordinationacrosstheRegionbydedicatingplanningeffortstoregionalsußTOTAL$1LOS6initiatives,equippingEOCsasneeded,andimplementingarobustregionaltrainingprogramtoaddressINDIRECT$0.00personnelshortagesspecificallyrelatedtostaffingEOCoperations·TOTAL$11,0961SUBPROJECT#1Courthouse/GoMernmentBuildingHardeningPRINIARYCORECAPABILITIESBEINGADDRESSEDSOLUTIONAREAPhysicalProtectiveMeasuresPLANNINGORGANIZATIONEQUIPMENTTRAININGEXERCISETOTAL50.00$0.00$1,600.0050.00$1,600.00WHYISTHEWORKNEEDED?GAPident¡fiedCan'tmonitortheexterioroftheeastsideoftheKittitasCountyCourthouse:Thebuildinghousesnotonlythecourtsbutalsokeygovernmentdepartments.ThesecondmainentranceandabackdoortotheITDepartmentarelocatedonthisside;anidealentryspotforanyonewantingtoenterundetected.CAPABILl7YsustainedorenhancedPhysicalProtectiveMeasures-enhancethesecurityofthebuildingDHS-FEMA-HSGP-SHSP-FFY18Page36of38KtütasCountySheriffsOfficeE21-187 ACTIVITIESTOBEPERFORMED-CompleteEHPpaperworkandsubmittoEMD.-Purchaseandinstallcameraontheeastsideofthecourthouse-Inventoryequipmentasrequired.-MonitortheexteriorentrancetothecourthouseandITdepartment.ASSOOATEDDEUVERABLES/0UTPUTS-Additionallevelofsafetyandsecurityofkeygovernmentfacilities.-Abilitytoviewpeoplecomingandgoing.DESIREDOUTCOMESPotentialthreatsordangerswillbeidentifiedleadingtoasafeworkenvironmentforthosethatworkandvisitthecourthouse.SUBPROJECT#2CommunicationsEquipmentPRIMARYCORECAPABILITIESBEINGADDRESSEDSOLUTIONAREAOperationalcommunicationsPLANNINGORGANIZATIONEQUIPMENTTRAININGEXERCISETOTALSelect$0.00$0.00$9,496$0.00$0.00$9,496WHYISTHEIMORKNEEDEDPGAP¡dent¢ïedRemoteSearchandRescueoperationshasidentifiedagapinradiocommunicationsinremoteareasinKittitasCounty.CAPABlüTYsustainedorenhancedOperationalCommunicationsenhancedACTIVITIESTOBEPERFORMED-Purchasetranspondersforradiorelays-Purchaseradioequipmenttoincludeheadsets,basestations,ete.toenhancecommunicationsASSOGATEDDEUVERABLÆS/0UTPUTSReliablecommunicationinremoteareasinKittitasCountyDESIREDQUTCOMESSaferandeffectivecommunicationthroughoutKatitasCounty,allowingforbettercoordinationandsuccessduringsearchandrescueoperations.DHS-FEMA-HSGP-SHSP-FFY18Page37of38KittitasCountyShenff'sOffceE21-187 18SHSPTIMELINEKittitasCountySheriff'sOfficeDATETASKSeptember1,2018GrantAgreementStartDateApril30,2021SubmitReimbursementRequestandProgressReportAugust31,2021GrantAgreementEndDateOctober15,2021SubmitFinalReimbursementRequestandcloseoutReportHSGPPerformancePeriodSeptember1,2018toAugust31,2021DHS-FEMA-HSGP-SHSP-FFPage38of38KittitasCountySheriffsOffice,E21-187 SIGNATUREAUTHORIZATIONFORMWASHINGTONSTATEMILITARYDEPARTMENTCampMurray,Washington98430-5122Pleasereadinstructionsonreversesidebeforecompletingthisform.NAMEOFORGANIZATIONDATESUBMITTEDKittitasCounty3/3/21PROJECTDESCRIPTIONCONTRACTNUMBERSHSPFFY-18E21-1871.AUTHORIZINGAUTHORITY-Ili--SIGNATUREPRINTORTYPENAMETITLE/TERMOFOFFICEClayMyersSheriff/222.AUTHORIZEDTOSIGNCONTRACTS/CONTRACTAMENDMENTSSIGNATUREPRINTORTYPENAMETITLEClayMyersSheriff3.AUTHORIZEDTOSIGNREQUESTSFORREIMBURSEMENTSIUREPRINTORTYPENAMETITLE'DarrenHigashiyamaChiefDeputySharrieMcPhersonFiscalAnalyst\\NAC-1\VOL1\HOME\KARENB\....\WP\SIGNAUTHRevised3/03