HomeMy WebLinkAboutResolution_Jacobs_Amendment 1_TO3KITTITAS COUNTY
DEPARTMENT OF PUBLIC WORKS
2021 AGENDA STAFF REPORT
AGENDA DATE: March 16, 2021
ACTION REQUESTED: Request to approve a Resolution to authorize the Chair's
Signature on Amendment No. 1 to Jacobs Engineering
Group Task Order No. 3 Spring Creek Restoration Plan Bid
Support
BACKGROUND: Public Works currently has a Task Order with Jacobs
Engineering Group developing a restoration plan for Spring
Creek. Recently, Public Works determined that
implementation of the plan is best executed by with a
competitive bid process. Amendment No. 1 adds
approximately $20,000 to the Task Order supporting bid
preparation with additional field support during plan
implementation. The original task order was for $46,691
and the new amount is $67,402.
INTERACTION: Public Works.
RECOMMENDATION: Approve the Resolution to authorize the Chair's signature
on Amendment No. 1 to Jacobs Engineering Group Task
Order No. 3 — Spring Creek Restoration Plan Bid Support.
HANDLING: Return one original to Public Works.
ATTACHMENTS: Resolution; Amendment No. 1 to Jacobs Engineering
Group Task Order No. 3.
LEAD STAFF: Mark R. Cook, Director.
BOARD OF COUNTY COMMISSIONERS
COUNTY OF KITTITAS
STATE OF WASHINGTON
RESOLUTION NO. 2021 -
AUTHORIZING THE CHAIR'S SIGNATURE ON AMENDMENT NO. 1 TO JACOBS
ENGINEERING GROUP TASK ORDER NO.3 — SPRING CREEK RESTORATION
PLAN
WHEREAS: Public Works has a Task Order contract with Jacobs Engineering Group creating
a restoration plan for Spring Creek pursuant to the Director of Public Works
contact authorization authority; and
WHEREAS: The restoration effort for Spring Creek is being funded by the Habitat
Subcommittee of the Yakima Integrated Planning effort; and
WHEREAS: Staff believes implementation of the restoration plan is best executed using a
competitive bidding process and bid preparation is being offered by Jacobs
Engineering Group as an amendment to their design Task Order; and
WHEREAS: The additional $20,711 needed to produce the bid package requires Board of
County Commission authorization,
NOW, THEREFORE BE IT RESOLVED that the Board of County Commissioners, in the
best interest of the public, does hereby authorize the Chairman's signature on Jacobs Engineering
Group Amendment No. 1 to Task Order No. 3 increasing the amount of the Task Order from
$46,691 to $67,402.
DATED this 16th day of March 2021, at Ellensburg, Washington.
BOARD OF COUNTY COMMISSIONERS
KITTITAS COUNTY, WASHINGTON
Brett Wachsmith, Chairman
Attest:
❑ Clerk of the Board- Julie Kjorsvik
Laura Osiadacz, Vice -Chairman
❑ Deputy Clerk of the Board- Mandy Buchholz
Cory Wright, Commissioner
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KITTITAS COUNTY
KZTTZTAS COUNTY
DEPARTMENT OF PUBLIC WORKS
Formal Task Order Document
Jacobs Engineering Group
Professional Services Agreement for Environmental Services
Task Order Number 03
AMENDMENT 01
Jacobs Project # W3X96803
New Maximum Amount Payable $67,402 Completion Date 12/31/2021
The general provisions and clauses of Professional Services Agreement entered into May
28tH 2020 shall be in full force and effect for this Task Order Amendment.
Location of Project: Kittitas County; Spring Creek Property
Project Title: Spring Creek Restoration Plan
Schedule: This Task Order Amendment extends the project schedule through December
31, 2021.
Description of Work: This Task Order Amendment is provided to Kittitas County at their
request. Summary of amended items, by Task, is provided below:
Task 1.0: Project Management
Scope items remain unchanged. Add budget to extend project management activities
through 2021.
Task 2.0: Agency and Stakeholder Coordination
No change to this Task.
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DEPARTMENT OF PUBLIC WORKS
KITTITAS COIWTY
Task 3.0: Baseline Data Collection and Reporting
No change to this Task.
Task 4.0: Restoration Plan Development
This task amendment includes additional effort for providing weed management
recommendations for 30 acres, coordinating with the County for several riparian
restoration options for up to 18 acres, and extrapolation of elevation data from GIS to
inform planting zones based on lack of survey data. The project was originally scoped for
work to focus within 100 -ft buffer of the creek (approx. 15 acres).
Task 5.0: Permitting and Documentation
Recent Department of Ecology guidance requires additional effort for notifications and
submittal of the JARPA package.
Task 6.0: Planting Support
Jacobs added hours to assist the County in the field during both culvert removals and
restoration planting efforts.
Task 7.0: RFP Support
New task to provide bid package materials in support of County procurement processes
specific to contractor -delivered restoration actions. The bid package will include planting
specifications for restoration site, plant palette and quantity, any special requirements
related to plant establishment, and optional bid items to include fencing and irrigation.
Deliverables:
1) Procurement bid documents
Assumptions:
1) 40 hours of field work is included in this amendment to assist the County with
planting efforts.
2) Prior Assumptions remain in effect.
Amended Cost Estimate: $67,851 (611 hours)
Original Task Order Cost - $46,691 (448 hours).
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DEPARTMENT OF PUBLIC WORKS
AITTITAS COUNTY
Amendment Cost as shown below $20,860 (163 hours):
Task 1.0: Project Management (add 6 hours) - $908
Task 2.0: Agency and Stakeholder Coordination — no change
Task 3.0: Baseline Data Collection and Reporting — no change
Task 4.0: Restoration Plan Development (42 hours) — $4,990
Task 5.0: Permitting and Documentation (S hours) — $450
Task 6.0: Planting Support (40 hours) — $ 4,764
Task 7.0: Request for Proposal Support (70 hours) — $9,498
Other Direct Costs (mileage, per diem, field supplies) — $250
Revised Project Schedule:
• Project Completion: 12/31/2021
Agency Signature: /
Consultant Signature: l/
Date:
Date: 03/09/21