HomeMy WebLinkAboutLT-2021-005LT-2021-OO5 GALLERY ONE
2021 LODGING TAX SERVICES AGREEMENT
BETWEEN KITTITAS COUNTY AND GALLERY ONE
This Contract, effective January I,2021- is made and entered into by and between KITTITAS
COUNTY ("County"), a subdivision of the State of Washington, and GALLERY ONE ("Contracto r"l, for
the 202L Annual Marketing ("Event").
WHEREAS, the purpose of this Agreement is to provide for activities and expenditures
designed to increase tourism,
NOW THEREFORE, in consideration of the terms and conditions contained herein, or
attached and incorporated and made a part hereof, the County and the Contractor mutually agree
as follows:
Section 1. Scope of Work.
a. Contractor shall provide the services and staff described in its Application for Lodging Tax
Funds submitted to the Lodging Tax Advisory Committee, attached hereto as Exhibit "A"
which is attached hereto and incorporated herein by this reference.
b. Except as otherwise specifically provided in this Agreement, Contractor shall furnish the
following as required to perform the services, described in Paragraph (a) above, in
accordance with this Agreement: Personnel, labor and supervision; technical, professional
and other services. All such services, property and other items furnished or required to be
furnished, together with all other obligations performed, or required to be performed, by
Contractor under this Agreement are collectively referred to herein as "Services."
c. Contractor shall commence, perform, and complete such Services in accordance with
Exhibit "8" which is attached hereto and incorporated herein by this reference.
Section 2. Pavment
a. As full compensation for satisfactory performance of the Contractor's Services, the County
agrees to pay Contractor the sum of ten thousand dollars (S10,000.00) (Kittitas Co. lodging
tax funding).
b. Additional payment terms: The County will make payment to the Contractor only on a
reimbursement basis, as receipts/invoices for any items including marketing and/or
advertising are submitted to the County, not to exceed the sum of ten thousand dollars
(S10,000.00) (Kittitas Co lodging tax funding).
c. Services/Expenses that are reimbursed must be dated during the current year and final date
to submit reimbursements requests is January 15,2022 after this date funds lapse.
d. Requests for reimbursements must be submitted to:
Kittitas County Aud itor
Attn: Auditor's Accounting
205 West 5th Ave - Suite 105
Ellensburg, WA 98926
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a uditorsaccou nting@co.kittitas.wa.us
e. Reporting requirements of your events will be required on prescribed forms from the
County Auditor.
f. Contractor is eligible to claim reimbursement for the following items and amounts only:
r Marketing with other arts organizations around the state to capture self- identified
arts lovers.
o Radio advertising to capture the cultural tourist.
. Support of artist expenses such as travel, lodging, and art delivery and shipping
expenses.
r Online marketing to include social media ad management and content
development.
g. Contractor is not eligible to claim reimbursement for any items not listed in Section 2 (f) and
is further expressly denied funding for the following items as requested in the application as
defined in Section 1(a): N/A
h. Contractors requesting reimbursement for event-specific expenses shall submit all claims as
no more than two reimbursement requests with supporting documentation.
Contractors must complete the Lodging Tax Reimbursement online training course provided
by the County Auditor's office prior to filing reimbursement claim. Requests for
reimbursement will not be accepted by the County Auditor prior to the training being
completed. The training may be found online at the Kittitas County Auditor's website at the
fo I lowi ng ad d ress: http ://www.co. kittitas.wa. us/a ud ito r/defa u lt.aspx
Section 3. Performance by Contractor.
a. Contractor shall not (by contract, operation of law or otherwise) delegate or subcontract
performance of any Services to any other person or entity without the prior written consent
of the County. Any such delegation or subcontracting without the County's prior written
consent shall be voidable at the County's option.
b. Contractor shall at all times be an independent contractor and not an agent or representa-
tive of the County with regard to performing the Services. Contractor shall not represent
that it is, or hold itself out as, an agent or representative of the County. ln no event shall
Contractor be authorized to enter into any Agreement or undertaking for or on behalf of the
County. lt is understood that the Contractor and the Contractor's staff and employees are
not employees of the County and are not, therefore, entitled to any benefits provided
employees of the County.
c. Contractor shall comply with all applicable laws, ordinances, rules, regulations, orders,
licenses, permits, and other requirements, now or hereafter in effect, of any governmental
authority (including, but not limited to, such requirements as may be imposed upon the
County and applicable to Services). Contractor shall furnish such documents as may be
required to effect or evidence such compliance. All laws, ordinances, rules, and orders
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LT -202L-OO5 GALLERY ON E
required to be incorporated into agreements of this character are incorporated into this
Agreement by this reference. Contractor agrees to obtain all required licenses and permits,
and further agrees to keep them in full force and effect during the term of this Agreement.
d. The County and the Contractor agree that in fulfilling the terms and conditions of this
Agreement neither shall discriminate on the basis of race, creed, color, national origin, age,
sex, maritalstatus, or the presence of a physical, sensory, or mental handicap.
e. The Services shall at all times be subject to inspection by and approval of the County, but
the County's making (or failure or delay in making) such inspection or approval shall not
relieve Contractor of its responsibility to perform the Services in accord with this
Agreement, notwithstanding the County's knowledge of defective or non-complying
performance, or the substantiality or ease of discovering the same. Contractor shall provide
the County with sufficient, safe, and proper facilities and equipment for such inspection and
free access to such facilities.
f. This contract is subject to review by any Federal or State auditor. Contractor shall promptly
furnish the County or its designee, or such Federal or State auditor with such information
related to the Services as may be requested by the applicable governmental entity.
Contractor shall preserve and maintain all financial records and records relating to
performance of Services under this Agreement for six (6) years after contract termination.
For such duration after the County makes final payment of compensation due hereunder,
Contractor shall provide the County access to (and the County shall have the right to
examine, audit and copy, with or without notice) all of Contractor's books, documents,
papers and records related to the Services or this Agreement.
g. Contractor understands and acknowledges that Contractor is solely responsible for its own
reporting and accounting of all state, federal, social security, and local taxes, of every nature,
arising from Contractor's performance of this Agreement. All compensation received by the
Contractor will be reported to the lnternal Revenue Service at the end of the calendar year in
accord with the applicable IRS regulations.
Section 4- Release.lndemnitv. and Hold Harmless.
The County assumes no liability for the Contractor's actions under this Agreement. Contractor
releases and shall defend, indemnify, and hold harmless the County, its officers and employees,
agents, representatives, attorneys and/or volunteers, from and against all claims, costs, liabilities,
damages, and expenses, (including, but not limited to, reasonable attorney fees) which arise or
may arise or be alleged to arise out of or by reason of this Agreement including:
Any fault, negligence, strict liability or product liability of Contractor in connection with the
Services for this Agreement;
Any lien asserted upon any property of the County in connection with the Services for this
Agreement;
Any failure of Contractor, or of the Services, to comply with any applicable law, ordinance,
rule, regulation, order, license, permit and other requirement, now or hereafter in effect, of
any governmental authority; or
a
a
a
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a Any breach of or default under this Agreement by Contractor
Section 5. Compliance with Public Records Law.
ln compliance with Washington's public records law, the County will retain copies of any
documents associated with this Agreement, which may be required by law unless legally
exempt from such retention, for any applicable legally required retention period.
b. ln the event a public records request is made to the County for documents created in
relation to this Agreement, should legal uncertainty arise regarding the disclosability of any
documents under federal or state public records laws, the County shall provide notice to
Contractor pursuant to Washington's public records act, chapter 42.56 RCW, to allow
Contractor to seek a court injunction.
The County specifically shall not be liable to Contractor for the County's release under public
records laws of any documents not protected by trademark, copyright or other law.
Section 6. lndustrial lnsurance Waiver.
With respect to performance of this Agreement and as to any claims against the County, its Additional
lnsureds, officers, agents and employees, the Contractor expressly waives its immunity under Title 5L
of the Revised Code of Washington, the lndustrial lnsurance Act, for injuries to Contracto/s employees
and agrees that the obligations to indemnifiT, defend and hold harmless provided in this Agreement
extend to any claim brought by or on behalf of any employee of the Contractor. This waiver is
mutually negotiated by the parties to this Agreement.
Section 7. lnsurance and Endorsements.
The County may require through a request in writing that the Contractor provide the County
with a certificate, binder, or policy of liability insurance, acceptable to the County in an
amount specified by the County.
b. Such liability insurance shall be such as will protect Contractor, its employees, agents and
representatives, from all claims, losses, harm, costs, liabilities, damages and expenses
arising out of personal injury (including death) or property damage that may result from
performance of the Services or this Agreement, whether such performance is by Contractor
or any of its employees, agents or representatives.
c.Should the County require such liability insurance, the Contractor agrees to provide proof of
insurance prior to commencing performance of this Agreement.
d. Copies of the County's written request and the insurance documents provided by Contractor
shall be attached to this Agreement and by this reference will be made part hereof.
e. Where insurance is requested by the County, all liability insurance policies shall be endorsed
to include the County as an Additional lnsured and shall stipulate that the insurance
a
c
a
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afforded by the policies shall be primary insurance, and that any insurance, self-insured
retention, deductibles, or risk retention trusts maintained or participated in by the Parties
shall be excess and not contributory to any other insurance maintained by the County.
Contractor shall furnish the County a certificate of insurance with Endorsement as evidence
that the required policies are in full force and effect.
Section 8. Termination
The County may, by written notice thereof to Contractor, terminate this Agreement as to all or any
portion of the Services not yet performed, whether or not Contractor is in breach or default. Upon
receiving such notice of termination, Contractor shall, except as otherwise directed by the County,
immediately stop performing the Services to the extent specified in the notice. ln the event the
County terminates the Contractor's Services, the Contractor is obligated and hereby agrees to
refund to the County all monies paid for Services not yet rendered by the Contractor, if any, as of
the date of the notice of termination.
Section 9. Miscellaneous.
Contractor shall not (by contract, operation of law or otherwise) assign this Agreement or
any right or interest in this Agreement without the County's prior written consent.
b. This Agreement embodies the entire Agreement between the County and Contractor, and
supersedes any and all prior oral or written communications, proposals, conditions, promises,
representations, or understandings regarding the Services. No change, amendment or
modification of any provision of this Agreement shall be valid unless set forth in a written
amendment to the Agreement signed by both parties.
c.Notice for any purpose under this Agreement, except service of process, shall be given by
the Contractor to the Kittitas County Commissioners and the Kittitas County Auditor, 205 W.
5th Ave. Ste. 108, Ellensburg, WA 98926. For all purposes under this Agreement, any notice by
the County to the Contractor shall be given to the Contractor's address provided on the
signature page. Notice may be given by delivery or by depositing in the U.S. Mail, first class,
postage prepaid, certified mail, return receipt requested.
d. The section and paragraph headings of this Agreement are for reference convenience only
and are not intended to restrict, affect or be of any weight in interpreting or construing the
provisions of such sections or paragraphs.
e. This Agreement may be executed in one or more counterparts and by facsimile, each of
which will be deemed an original, but all of which together will constitute one and the same
instrument.
f. Contractor warrants to the County that the individual signing on Contractor's behalf has the
requisite power and authority to enter into and to perform Contractor's obligations under
this Agreement. Contractor further warrants to the County that Contractor has made no
misrepresentation or misleading statement in connection with this Agreement, and is not in
a
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violation of any applicable law, ordinance, or regulation the consequence of which will or
may materially affect Contractor's ability to perform its obligations under this Agreement.
g. lf any term or condition of this Agreement or the application thereof to any person(s) or
circumstances is held invalid, such invalidity shall not affect the other terms, conditions or
applications which can be given effect without the invalid term, condition or application. To
this end, the terms and conditions of this Agreement are declared severable.
h. The exclusive venue for any action brought to enforce this Agreement or any of its terms
shall be in Kittitas County, State of Washington.
The performance of this Agreement is subject to termination without liability by either party
upon the occurrence, or upon the prediction by the National Oceanic and Atmospheric
Administration, any other agency of the United States Government, or any agency of the
Government of the State of Washington of the occurrence of any circumstance beyond the
control of either party-including, without limitation, acts of God, war, acts of terrorism
within a fifty (50) mile radius of Kittitas County, government regulations, disaster,
pandemic/epidemic illness, strikes or threat of strikes (except that neither party may
terminate this Agreement for situations involving that party's own employees), civil
disorder, or curtailment of transportation facilities-to the extent that such circumstance
makes it illegal , impossible or economically impracticable for the parties to complete the
duties and mutual obligations agreed upon and imposed upon them herein. The ability to
terminate this Agreement without liability pursuant to this paragraph is conditioned upon
delivery of written notice from one party to the other within 10 days of such occurrence or
upon delivery of written notice from one party to the other within 24 hours of the receipt of
notice of the prediction of any of the above occurrences. To the extent feasible within the
constraints imposed by any event of the type described above, the parties agree that if the
triggering event is of apparently or likely transitory effect, the parties may negotiate such
amendments to the agreement that are mutually satisfactory and not otherwise contrary to
law, including but not limited to a change in the dates for completion of any portion or the
entirety of this agreement.
2027 County Lodging Tax Funding Agreement Poge 6
LT-2021-OO5 GALLERY ONE
KITTITAS COUNTY
BOARD OF COUNTY
ch
Commi ner
MISSIONERS CONTRACTOR
IPrint Name]
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-2 AJzI lAddressl
ofthe Board
AS TO FORM
///iililill\\
Deputy Prosecuting Attorney
2027 County Lodging Tax Funding Agreement Page 7
fvniurtnhu
CLTAC: Application for Lodging Tax Grant Funding
Grant Application
Workshop - 2020*
Submittal lnstructions
& General
lnformation *
Dd you attend the &ant AgJication !\brkshop - 2020 hosted by lhe ldltitas Ocunty O]anber of Co.nrerce?
{: YeS
fNo
{t Yes,
I have read and ulrderstand Subrrittal krsttclions anrl General lnfornntim lor the 2021 Lodging Tax Gant Funding
R'mess
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Organization I nformation
Name of Organization * GallerY one
Organization Address * sreei Acdress
408 N Pearl St
Atldress Line 2
oty
Ellensburg
R.stallZipkle
98926
StaleI Fovincei Region
WA
&untry
USA
Organization is a:*f Business
ll Non-Profil
(Note: Please submit W-9 for business or IRS Designation Letter for non-profit.)
Click here to view sample documents (redacted).
Upload Proof of GalleryOnelRS.pdf
OrganizatiOn StatUS* Acceptablefilelornats inclurje: JE FSor llFF.
Project Contact I nformation
First Mme*Monica
Last Name*Miller
Phone Number*509-925-2670
_ ..*tmarl director@gallery-one,org
Project or Event lnformation
1.06M8
ProjecVEventName* Annual Marketing
Service Categories Check all categor ies ilut affty to lhis applicatiorr
[7 Tor,r rism pronrotionlmarketin g
l/ Operation of a special event designed to attract tourists
l- Operation of a tourism related facility
f oiher
Event Dates
Please provide any specific dates, or range of dates, on \ihich your event or project will be held. You may add as many
dates or date ranges as necessary.
Event Dates
Start Dates*
111t2021
ProjecVEvent
Location *
New or Ongoing
ProjecVEvent? *
Amount of Funding
Requested *
End Dates
1213112021
Gallery One, 408 N Pearl, Ellensburg, WA
98926
l' Ongoing ProjectiEvent (More than four years in existence)
f New ProjectlEvent (Four or fewer years in existence)
s 15000.00
lf you sdected "Gtgoing FtojecVEvenl' above this arrount nay not exceed 1 0o/o of the total expense budget of this
project.
Funding Request Max
Tourism Seasons*Frornthe list lxlow, what season will your project enharlce toLrrism? Select any rvhich ap$y.
fy' Year-round (January - December)
F Off Season (November - February)
[- Shoulder Season (October or March - May)
[- High Season (June - September)
Application Questions: Part 1
Please answer each question completely, in the order listed. Please include any supporting data within the
response narrative.
1 I ProjecUEvent Description
Please provide a description of your project/event.
Response 1:
ProjecVEvent
Description *
Gallery One requests funds to support annual marketing efforts of our events,
exhibits, classes, and gift shop to self identified arts lovers, the cultural tourist, and
those who seek value added experiences to lheir time in Kittitas County.
Events will include:
- An outdoor version of our Studio Tours that exhibits ari\^ork outside
- opportunities to meet the artists in the efribits and gift shop through "Artists in
Action" and First Friday events or similar receptions
-PechaKucha nights and oiher community focused lalks
Our rotaling e*ribits will feature local and regional artists as well as one national
call for artisls. E*ribits atiract visiting families and communities from wtrere the
artists originate.
Our gift shop will shovlcase art and crafts from the Pacific Northrnest. Artists
represented not only visit Ellensburg regularly but also encourage their spheres of
influence.
Our classes, taught by professional artists from around the region will appeal to all
ages and abilities and drawtheir fans to Ellensburg to participate in the w)rkshops.
We are currently committed to six days a rircek and il our budget can support it, iae
will epand that to seven days a r,r,eek again.
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List of lntended Use of Funds*
1. Marketing with other arts organizations around the
state to capture self identified arts lovers.
2. Radio advertising to capture the cultural tourist.
3. Support of artist elpenses such as travel, lodging,
and art delivery and shipping epenses.
4. Online marketing to include social media ad
management and content development.
2l Supporting Kittitas County as a tourism destination
1. Away from their place of residence or business and staying overnight in paid accommodations;
2. 1o a place fifty miles or more a\ray from their place of residence or business for the day or staying overnight;
3. or from another country or state outside of their place of residence or business.
You must provide the evidence utilized in determining your projections.
Response 2.1 *
Response 2.2 *
Application Questions: ?art 2
vlhy would loirrists Iravelto ldttitas Oounty to al'lend your evenyactivitwacility?
We feel our marketing plan complements the other fantastic efforts that are
happening in our county, we are grateful io have access to this funding to promote
arts and culture in Kittitas County. Over the years we have learned about the
impact of the cultural tourist (as per the Dean Runyan report's average of $200/
day in spending) and ue seek to be a draw to that visitor wlrile always maintainirrg
our integrity thror-rgh mission driven choices to support access to the arts for all.
The appeal of the cultural tourist market is they typically spend more and stay
longer than other types of U.S. travelers" The U.S. cultural traveler spends 60
percent more, approximately $1,319 per trip conrpared with $820 for domestic
leisure travelers. The cultural traveler also takes more trips than general U.S.
travelers: 3.6 vs. 3.4 trips annually - Americans for the Arts
73 percent of Millennials "want to engage a destination's arts and cultural assets -the highest rated activity of importance. Cultural inierests also rate high in
importance for Baby Boomers {64.8 percent) and Gen Xers (67.8 percent). More
than two thirds of all Millennials also rated "authenticity" in experiences as
extremely important. Racially diverse and technologically sawy, the Millennial
generatron (born 1977-1994) - Americans for the Arls
According to the Travel lndustry Association of America, roughly eighty percent of
the 150,000,000+ adults udro travel more than fifty miles from their homes can be
considered "cultural tourists." Thirty percent of adults state that specific arts or a
cultural or heritage event influenced their choice of destination on their last trip.
Cultural tourism and the interest in culture among travelers--particularly affluent,
active. and lrequent travelers-- is on the rise.
https://cu ltu raltourism.thegossagency. com/cu ltu ral-tourisnr-whitepa perl
From the Chamber of Commerce-
Nearly 37 percent visited lKittitas Countyl for an event with an additional 5 percent
visiting for art and history specifically, and in ranking the vacation-worthy features
of Ellensburg, respondents ranked visiting shops, museums and galleries in historic
dovtrntolu-r rlliere at the top of their list.
On MyEllensburg.com, ue have had a 39.96% increase in users on our Museums
and Galleries page in the last year, showing traveler interesi in this sector now
more than ever.
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Describe lhe prior success of yftJr evenUaclivityllacilily In atlraction tolrists.
Prior to 2020, our annual attendance had been growing on average 10o/o alear.
While individual events may have smaller audiences (PechaKucha 130, average
class size is 12, etc) collectively over the course of a year, they add up" Our
strength is in our diversity of offerings, our consistent messaging and in our quality
content. Below are the numbers that we have collected through courrting
attendance daily.
2019 2018 2A17 2016 2015 2014 2013
25732 24955 29302 2548A 22157 20635 16767
Data used to estimate our success is included in our nrethodology narrative below.
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3llmpact
Response 3:
Measuring Results *Describe how you will promrte your evenVactiv,tylfacilily to attract tourists.
We wll utilize social media, marketing to arts lovers with other arts organizations
around lhe state, and radio advertising to promote our eve|tts, exhibils, overall
brand, classes, and gift shop. All efforts will also include the regions identified by
the Chamber of King, Pierce, and Snohomish Counties.
We have three tourism audience/markets that u€ will target:
1. Our target audience is self- identified arts lovers and cultural tourists, those that
have a proven propensity lo aitend art eiribits and evenis but are not alvare of
Gallery One. "l didn't know that there raas an arts center'in Ellensburg too, ule
should go check out their studio tours!" The cultural tourist according to the 2018
Dean Runyan report averages $200/day in spending.
2. Our secondary audience is age specific, millennials. 73 percent of Millennials
"v\Ent to engage a destination's arts and cultural assets"-the highest rated activity
of importance. This generation is tech sawy and will be targeted through social
media and online programming.
3. Our tertiary audience is comprised of those that are not traveling for specific arts
experiences but do see art as a value added eperience. "We love to taste wine
and I also heard that there are lots of galleries in Ellensburg." These are cr.rltural
tourists that uould likely listen to NWPB, attend an arts event wiih a friend or need
a secondary activity vrlrile their partner is fly-fishing, hiking or floating the Yakima
River.
After reviewing the Chanter's Strategic Plan, vre believe that our target markets
overlap urell with their target markets of Slow Dorln and Savor, Leave the Crovrds
Behind, and Business and Leisure.
2500 character linil
Application Questions: Part 3
4lCollaboration
lf your organization collaborates or has created partnerships with other organizations, groups, or other
events, how is this accomplished?
4.1 Collaboration*
4.2 Promoting Local*
UUSINESS
NATIOML -North American Reciprocal Museum Membership - Shared admission
for over 1200 museums across the country w\M/v.narmassociation.org -Common
Field- A National Membership Organization for Visual Arts Organizalions
STATEWIDE - Member of Washington State Arts Alliance, Washington Museunr
Association, lnspire WA & Upper Columbia Museum Association - Artist Trust
(Seattle based statewide organization) - Reciprocal membership benefit -
Washington State Arts Conrmission - Staff serving as a Washington State Arts
Commissioner at four statewide meetings - Represent cer-rtral Washington region
as a committee member for the Public Art Selection Committee for the Washington
State Convention and Trade Center e4ransion
COUNTY - Central Association of Museums and History membership - Chamber of
Commerce - Venue for community events such as Brewfest, event listings on
calendar, member of the Chamber, participated in the Washington Events
Association Conference - Produce a county wide Studio Tour - Professional
development rm:rkshops for artists in Roslyn - Promote businesses and
organizations in upper county in auction catalog sltch as Suncadia, 509
Bakehouse, and others
CITY -Ellensburg Dowrtor.An Association - Venue for many dor,rnrtow,r-r events (Girls
Night Out), open late for certain events (Cocoa Stroll), participation in ad efforts
and location for the Ellensburg Dowrtown Association Award - Community
organizations - In-person and flyer promotional opportunities. - Auction donations -
Contributions to auctions and events (AdLrlt Activity Center, - Thorp Mill, Clymer
Museum and others) - Kittitas County Historical Museum - Help build and promote
ualking tour of public art - Ellensburg Arts Commission - First Friday participant -
Jaz.in lhe Valley - Participating venue for performances - Clymer Museum and Art
Gallery - co-produced Wine Tasting Event - CWU Art and Design Dept - supporl
Award and exhibit of one student - - Hotel Windrow facilitate art selection process
for hotel aitwork - HopeSource- help develop call for art for new bus CWU Equity
center- partner with Dia de los Muertos
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Lbscribe how you will prr:nate lodging estallishrrents. restau'anls, ernd business locaterj in ldftitas &)unty
Gallery One provides both paid and free promotional opportunities to lodging
establishments, restaurants, and business located in Kittitas County through the
following uays:
1. provide a comnrunity billboard for businesses and nonprofits to promote
community events
2. links to many businesses, the Chamber and olher resources on
http:/lw*rv. gallery-on e.orglvisit-us/
3. cross pronrotion on Facebook and lnstagranr through following and liking of
posts
3. Paid promotions are also available via erhibit and event sponsorships with logo
placenrent benefits, newsletter, and r,veb recognition
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4.3 Host Hotel *b there a host holel fo| your event or grarrt project? lf yes, list lhe hotel.
{: No
G Yes. I ir;,lr:1 lJ.Jir-rrir.c.,r,,
5lFuture Plans
Please explain what plans exist to allow this project to become self-sustaining. lnclude any plans for ticket
sales, event sponsors, and other cost-recovery models.
Future Plans*Gallery One produces a balanced operating budget every year. We are fortunaie
to have diverse income streams to help balance any specific program or event
shorlcoming. ln addition, u,e have buili up a modest reserve as a parachute fund if
needed. We have done everything \ /e can to not "cancel" events this year. but
instead reimagine them through a combination of in person and online offerings-
Our events and activities are covered through a conrbination of ticket sales,
sponsorships, volunteerism, and donations.
2500 character linil
Application Questions: Parl 4
6l Additional lnformation
Provide any additional information which will assist the Lodging Tax Advisory Committee in evaluating your
project and its benefit to tourism.
2020 lnformation lf yor"i lr:id a planned event in 2020. vvl-relher it \aas able lo lake place or not. please desoribe any successrx and
challenges yoir expu iencerJ.
Due to COVID-19, Gallery One has had to cancel or postpone nrany events and
activities. Our response uas to nrake sure that our community near arrd far had
access to the conlenl by providing online versions ol our exhibits, our classes, our
events and oLrr gift shop. We responded in the folloWng ways:
- create virtual learning opportunities through zoom
- create "to-go" art kits with materials and instructions
- put our studio tours online via Facebook and create 360 studio shots for artists
for an immersive experience
- launch our online gift shop
- do orre of the first virtual PechaKucha events
- change our benefit auction and event to a hybrid event
- hire a marketing e&ert to help push out content
- cancel, postpone or extend exhibits such as First Fridays, President's Dinner,
Soup Line, facility rentals
Some experiments have been better recerved than others bu1 overall they have
increased our online presence and also to help generate some income for the
organization. PechaKucha while not profitable currently has over 3000 vier,rs on
YouTube from around the qlobe. Our YouTube site has gorre from one to 204
su bscribers.
We are very tortunate to have a brick and mortar location that can still welcome
visitors into our space. We have had to reduce hours so that we can handle the
ucrkload the pandemic has thrr"rst upon us but rre are now operating six days a
ueek.
With the support of Lodging Tax funds, we have r,lrcrked lirelessly lo make sure that
our "brand" is not forgotten by our visitors near and far through the above efforts
so that Ellensburg is still knoran as a place to visit through general marketing
efforts.
2500 character lirit
Additional Information 2500 character linit
Supporting Documents Yor: mry upknd arry sLrpg)rtilg.bounents such as graphs, inages. cli;rgrars. narketing n-alerials. elc.
2021 E*ribits and Evenls- Gallery One.pdf 5.41M8
Y(x-l are allor'red tr: subnjt up to 3 single page (L-S Letter) docurcnts in JFG. FD: or -llFF f(rl'fl€t
7l Previous Lodging Tax Grant lnformation
Previous Years
Auarded Lodging Tax
Grants *
Overall Attendnace
201 9 Actual *
25,732
Prior Year Paid
Overnight Stay Data
2019 Methodology*
Number of people travelling more than 50 miles for your event?
2019 Actual* 2021 Projected*
8,728 6,840
Number of people traveling from outside WA State for your event?
2019 Actual* 2021 Projected*
2,182 1,080
The number of overnight guests who stay in paid accommodations in Kittitas County
for your event
2019 Actual* 2021 Projected*
275 206
Number of paid lodging room nights resulting from you event/activilyffacifily?
2019 Actual* 2021 Projected*
275 228
Fhs your event received Lociging Tax funds in pevious years?
f No, this event/project has not previously received Lodging Tax Funding
C Yes, 1 year previous
a Yes, 2 years previous
6 Yes, 3 or more years previous
2021 Projected*
18,000
h addition to field above, yo"r rray upload ihe evidence lo suppofi the priry years' roonlnight inforrration.
Gallery One Data lo support Evidence for Lodging Tax
446.11K8
Committee202l.pdf
You nay upload up to three single pages {L-S Letter). of rnf(}'n?tion. lf ycru a single nllti-page docun'€nt. only the first
three pges will be considered. The fdlouring fornats, will be accepted: JFq FSor IFF
\Ahat n€tlDddogy did you use lo calclrlate the 20'19 actual nunbe|s?
17 Direct Couni (preferred)
l- lndirect Count
[f Representative Survey
V Informal Survey (preferred)
l- Structured Estimate
l- Other
2021 Methodology*
Methodology
Narrative *
i{.hat nethodology will you rrse to calcllate the upconing nu''tirers?
V Direct Count (preferred)
l- lndirect Count
l/ Representative Survey
ly' Informal Survey (preferred)
l- Structured Estimate
l- Other
Hease explain.
1. We add up each visit (taken at the front desk) to the gallery, our events, our
classes. ln 2019 u,e estimated that will total 25,732 visits. For 2021 \i€ are applying
a 30% reduction to accommodate for lack of First Friday attendance and major
events through June.
2. We review our Facebook demographics and Google analytics to undersland
where our visitors are from.
3. We review our menrbership and nrailing list and see wlrere ihey are from.
4. We reviewa sample survey from the front desk that asks vrlrere visitors are from.
5. We compare the percentages of those from inside the county, out of the county,
and out of the state. See aitachment.
6. We determine an average percentage of those from out of lhe state and out of
the county and apply that to the overall number of visits.
Out of state average of all numbers is 6% Out of county average is 32ok
7. We nrultiply our projection of visits by these numbers. Our projection for 2020 is
18,000 (roughly 30% less than 2019) 18,000 x .06= 1080 Out of state visitors
18000x .32 = 5760 out of county visitors
B. We make a modest assumption thal 1 oLrt of 30 of these visitors (out of state
plus out of county) wll pay for lodging for one night, (228 overnight stays)
We have been using the same methodology since 2014
2500 character linit
Application Questions: Part 5
SlFunding
Does your organizalion have, or have you applied for, grant funding from other sources? lf not, why not? lf yes, please
list the funding you have for the projecl, including any volunieer and in-kind sources in Question 9l Project Budget
Overview.
Funding sources and amounts wlrich have not yei been secured will be listed separately, in the field(s) directly below.
Finally, whai changes urrruld occur if ihe project couldn't be funded?
Other Funding *Lres your organization have, or have you ap$ied lor {undh'rg fronrother sources?
GYes fNo
Funding for which you have applied but not yet secured
Funding Source
United Way
Amount
$ 2,100.00
Funding Source
Ellensburg Arts Commission
Washington State Arts Commission
Funding Shortfalls*
Matching Funds
Percentage
Verification of ln-kind
Contributions
9l Project Budget Overview
Please complete budget for this project/proposal. lf your agency operates independently of this project application it may
not be necessary to submit the entire agency budget. You must submit a budget which specifically pertairrs to the
projectlevent for which you are requesting funding and adheres to the basic budget format shown below.
The budget nrust include anticipated revenuesr e4cenditures, and any potential profil or loss. For projectsievents which
are ongoing for more than one (1) year, please also submit actuals from the previous three (3) years of operations
(need not be consecutive) for lhe project/proposal if applicable.
For anyclaimed in-kind contributions valued at $500 or more and related to marketingladvertising, you must
submit verifying documentation which assures the contribution will be provided. For instance, if you are
claiming in-kind contributions in the form of advertising match, a binding contract itemiZng the matching value and
obligating each pariy must be provided.
ATTENTION: ln an effort to allowan adeqr"tate level of flexibility for all applicants, not all fields in the budget portion are
required to be filled before this form is submitted. Providing all applicable data is your responsibility, failure to do
so will potentially jeopardize your application's chance for review.
Amount
$ 2,500.00
$ 5,000.00
Wtal chancles will be nade rf funding for your request is not available or reconlended?
lf our request is not recommended, we will still be able to provide our core
offerings. We will renrain open and free to the public, rae will continue to offer
classes and events such as the siudio tours, aud our exhibition schedule will
remain the same. We will scale back oul efforts to bring artists to the community for
uorkshops, reduce number ol artvr,orks available in the exhibits, and reduce social
media marketing efforts beyond 50 miles.
Also to note as part of our budget that the Advertising line item is for "general
advertising". Other funds are allocated to special events and eiribits withrn those
line items. ln addition to pard advertising ol our programs, ue also distribute
monthly emails to 3,000 with a 260/o open rate. monlhly nrailings to over 1000
people, and regr-rlar social media posts.
2500 clraracter irrnt.
2466.67
/a
llris fiekj v/ill auto lill rvill-r lhe correct percentage based on your input to bltclqet sectbn below
ft:r any clained in"kncJ conir-ibulions value,ri at 1i500 o' nore arrd related lc narkeiingladvertising, yor n1lsi subril
verif yi'.lq .l&rufientatirx whicii assurcs lhe colttrib{iicn will be provideri.
Budget Year
Edit if necessary 2017 2018 2019
Revenues From Consolidated Lodging Tax Grani
Past Actual 3
$ 12,000.00
Past Actual 2
$ 10,373.00
Past Actual 1
$ 15,000.00
2021
Projected
$ 15,000.00LTAC Grant
Funding
All Other Revenues
Account Name
Sales
Memberships
Events
Donations
Youth Classes
Adult classes
Elhibit
Special Project
Rental lncome
Grants
Past Actual 3
$ 136813.00
$ 36464.00
$ 86505.00
$ 18616.00
$ 42897.00
$ 30177.00
$ 21814.00
$ o.oo
$ 18556.00
$ 3499.00
Past Actual 2
$ 138813.00
$ 39235.00
$ 95011.00
$ 23341.00
$ 39004.00
$ 42897.00
$ 20922.00
$ 40004.00
$ 21227.00
$ 5437.00
Past Actual 1
$ 143946.00
$ 43315.00
$ 103244.00
$ 20800.00
$ 55773.00
$ 31488.00
$ 21040.00
$ 15748.00
$ 22500.00
$ 8338.00
Past Actual 1
1,256
Projected
$ 120000.00
$ 4s000.00
$ 88000.00
$ 25000.00
$ 30000.00
$ 22000.00
$ 15000.00
$ 0.00
$ 15000.00
$ o.oo
Projected
$ 10000.00
Projected
1,000
ln-Kind Contributions (except volunteerism)
Account Name PastActual 3 Past Actual 2 Past Actual 1
in-kind $11889.00 $13669.00 $5800.00
Contributions of Volunteer Time
Past Actual 3 Past Actual 2
Number of Hours 852 852
Evidence of Volunteer Flease upload a sirrgle f ile which olfers evidence in support of the projected vdunteer l.rrxrs-
Contributions* GalleryOnevolunteerhourprolections.pdf
Calculated Value of
Projected Volunteer
Time
$ 23,560.00
583.83K8
Past Actual 3
$ 419230.00
Past Actual 3
$ 4624.00
$ 7995.00
$ 18821 .00
$ 1264.00
$ 1027.00
$ 31229.00
$ 17814.00
$ 3516.00
$ 290.00
Past Actual 2
$ 489933.00
Past Actual 1
$ 486992.00
Projected
$ 408560.00Revenue Totals
Expenses
Account Name
Advertising
Bank-Service Fees
Classes
Youth Classes
Dues
Events
E*ribits
lnsurance
License/Permits
Past Actual 2
$ 2275.00
$ 9641.00
$ 28486.00
$ 1434.00
$ 1272.00
$ 33835.00
$ 12738.00
$ 3591.00
$ 412.00
Past Actual 1
$ 3889.00
$ 10881.00
$ 22544.00
$ 254s.00
$ 1340.00
$ 35989.00
$ 13584.00
$ 5102.00
$ 461.00
Projected
$ 4000.00
$ 8000.00
$ 15000.00
$ 2500.00
$ 1340.00
$ 30000.00
$ 8000.00
$ 5102.00
$ 461.00
Account Name
Membership
Payroll
Special Projects
Repairsimaintenanc
e
Retail
COGS
Supplies
Taxes
Tel/inter
Other utilities
Website
Prodevo
Prof fees
Postage
Grant
ln-kind
Past Actual 3
$ 2467.00
$ 158494.00
$ 0.00
$ 15683.00
$ 3148.00
$ 89003.00
$ 6978.00
$ 3222.00
$ 4714.00
$ 12954.00
$ 57.00
$ 2030.00
$ 10500.00
$ 767.00
$ 15499.00
$ 1 1889.00
Past Actual 2
$ 1910.00
$ 177501.00
$ 40191.00
$ 10271.00
$ 3481.00
$ 86870.00
$ 10183.00
$ 3528.00
$ 4975.00
$ 14043.00
$ 57.00
$ 1323.00
$ 10575.00
$ 1 17e.00
$ 15810.00
$ 13669.00
Past Actual 2
$ 489250.00
Past Actual 2
$ 683.00
Past Actual 1
$ 2506.00
$ 192242.00
$ 14386.00
$ 9733.00
$ 3943.00
$ 88204.00
$ 1 1699.00
$ 3369.00
$ 5224.0O
$ 13200.00
$ 59.00
$ 1314.00
$ 1 1668.00
$ 1602.00
$ 23338.00
$ 5800.00
Past Actual 'l
$ 484620.00
Past Actual 1
$ 2372.OO
Projected
$ 2500.00
$ 185000.00
$ 0.00
$ 10000.00
$ 4000.00
$ 63000.00
$ 8000.00
$ 3369.00
$ 5224,00
$ 13200.00
$ 250.00
$ 1000.00
$ 12000.00
$ 1200.00
$ 15000.00
$ 10000.00
Projected
$ 408146.00
Projected
$ 414.00
Expense Totals
Profit & Loss
Past Actual 3
$ 423985.00
Past Actual 3
$ -4755.00
Application Certification
The applicant here certifies and affirms: 1. That it does not now, nor will it during the performance of any contract arising
from this application, unlawfully discriminate against any employee, applicant for employment, client, customer, or other
person who might benefit from said contract, by reason of age, race, color, ethnicity, sex, religion, military status. serual
orientation, creed, place of birth, or disability; 2. That it will abide by all relevant local, state and federal larars and
regulations and; 3. That it has read the information contained in the lnstructions on pages 1 and 2 and understands and
will comply with all provisions thereof.
Certified by:
Name*Monica Miller
Sign
Applicant's Title *Director
Gallery One volunteer hour projections evidence from zOLg
and 2O2O
Event Hours Prolected
L2Board Meetings x 24 288
36 committee meetings x 5 180
Paint Ellensburg L48
Soup Line 80
Wine in the Valley L20
Exhibit lnstallation 20 x 10 200
GeneralSupport 2O/mo 240
TOTAL :1256
527.20/hr accordingto https://independentsector.orelvalue-of-volunteer-time-2020/
Ex: Volunteer Log for May 21- July 22,2019. Does not include board member, intern or volunteer hours
for Art After School.
Ex: Volunteer Log for July L- Sept 19, 2020. Does not include board member, intern or volunteer hours
for Art After School.
Dat€Hours Name Volunteer tob
rl;tLi ?-
<lvit.Lt'* lr-, 5i lr Titrr es. .\i,j't;tt' t tL;L.-tn;,' l{*"'*fr*
'- l_
de:n 8'> l4t r=s V*tur ffuap" fie-e-i1:r,tu Aw 'I?errrr lJr,, c
il +;t"c f':>&tss Ngre f*steu Arzr Tqte:l 'lJa'-s
:,l<l.q ,l:*'Bt^t* <'):t.tl,!ti {,rt,!4.,..r. -f,- ;. t.-Li ri r; 1 r,,. 1,,,, r; ) 1,, ; -:-
'- 14: lr,7 'r*.;J*
t ltfln -:rt//l t,r ,'"t, i: .t t'' 4 *-ItL:|'a', ti,l tui !t- tt- -,i, t,E z "Eoftr,=r.
z6ri,,, u{ Llau =i/r'r o .Fn,72t t..-rhbA- clr WNL,s
il.'r,o F},-8,'-.ilt*a Aat' lla+p UJ'zx I *sls
tlul,,t -f!:t.,:n i"t . -^. -,1.. ..|;,:-, -t*--:'
Volunteer lob
M'2-6.c'
C.-$&.tiLati.a + kr-t -?- aw
-a.- - L-.a.. 3".- (.('a'r
*--,-2 ta- '?d-'lk(<:
t\* - 2 -4*
i- l *' <1 .og ut
?,u L-t"[:
A^i.*df
'tta' 9,',1'. 7"'t
altii, a! ft ,> &'v.,,
Oate Hours llame
*l(za I A.
l.d,l!\ \-Jffie.1k!s
1 l*l z-a "lg A".,L"^ B-*--'^t*
?l t-l Lr Li.t &<.t*- g "--<.*<\'"a
z lo{za (.1!-**- 13."--..r'".t
:+l e"lza rLa *eL*- B--.*.!1".
zlsl*2-{t--..{"., Eu*dtz+/"t
?i*tzs '4.(B-.1*- 9**'q.L-s
vloi*f;En Bt '<<
s Itt ff-
c.ln",lt /"lJ*u.. \:t-,v.-.,i.i
vlr:lzc *t/t ]!?' 8-. u
h8 3tlz R,>,p, D;'r-lz
u l;-z:v n - -,Kae l./rtl v
?lqilz>{
lltt 4.<l-n t-<. E<
dtl l,^1A E-o B.rss
1,?;<R.ao, Dr,rL
n i.1 Rat, F,tt,!,t
Gallery One Data to support Evidence for Lodging Tax Committee
46
Meilind List 2016 2016 2017 2017 2018 2018 20t9 20t9 9.15.20 9.15.20
Kiftilas Countv 6Ao/"206n 64o/o 2324 64Vo 2588 6s%2972 2528 58%
Outsiale Killiles Counlv 2$o/a 911 280 1006 28%
1121 260/o
T4
'1359
3r%
Out of Slate 8a/o 232 8o/o 298 aok 341 9%7406 469 LL%
Facebook Likes (stats
toD 24)'1853 2162
8.5o/o
increase
2529
2857 3264 z2Yoinctease
Kittitas County 43o/o ao7 430/o 932 42Y/o 1U6V 43 t229 L296 6r%
Outside Kittitas Countv 510/6 959 5'to/"1102
470h
1198 47 1343 75r 36%
Out of Slate/ Country 60/"119 60/"130
1ouk 262
10 28t 64 3%
Memb€E 507 538
Kittitas Countv 770,/o 370 410/"357 al0h 402 82%44r 413 78%
Oulside Kittites Counlv 240/"qA 18o/o 7A
160/.a1
76%86 110 21%
Out of State/ Country 20k 8 50/o 21
30/o 14
2%TI 7 L%
Website Vlsits from
lob 2a locations 9707 9582
Kiftilas C6r,nlv 48o/o 7326 42o/o 77AO
440 44t4 50 4876 4903 5L%
Outside Kittitas Countv 420/.6366 4Ao/.883'
3704
3677 39 3767 3743 39%
Out of State 100/.'1455 100/"1830 19'1936 LI 1064 936 r0%
Arnett Muldrow
survev over 1 wk
Kittitas County 49o/o
Outside Kittitas Countv 380/6
Out of Siate/ Counltu 1304
Vialtor Suryev
8lt9-
9ltolte 375
els-
9123120
Kittitas Couniv 60%227 L25 60%
a)ulside Kitfilas Colrnlv 3O/"108 73 35%
Out of State/ Couniru r0%40 LT s%
Web stats
age age
25% 25-34 18%35-55
2020 2019 2018 2017 2016 201s 20t4 2013
Visits To Gallery
One tbd 25732 24955 29302 25480 22157 20635 r5767
9125120
2021. Draft
Exhibits & Events
at Gallery One
ilmffi ?
w
ffi
ffi*-ffiffi
luly
Kittitas County Open Show
May-June
Lisa Myers Bulmash - Never the Same Book Twice
1
January - February
Annual Members' Exhibition
hL
A 6*,&AA
March/ April
National Call for "Signs of the Time"
9125120
R
ffi
{
DRTWBCY
clealive
Drew Boy Creative - Tetrestrial
curated by Dovin Didz I November & December
I nnnual Holiday Exhibition
EVENTS
Soup Line: TBD
Outdoor Studio Tours: July
Wine Tasting; .July
Paint Ellensburg: September
Pecha Kucha: 4x
Artists in Action: 12x
2
u9l Tt-t y .4^ \'7 oo3 5frI
lnternal Revenue Seruice
UAtC: JUNE IV, IUUU
11airs-.. 5^.
vqilvj r 'e ru
qaA',i N Seai'j
Eiiensc..r9. ',rVi 98926-31 ''2
g
Department of the Treasury
P. O. Box 2508
Cincinnati, OH 4520'1
Person to Contact;
Ms. Smiih #31-07262
Cuslcmer Senvice Representative
Toll Free Telephone Number:
8:00 a,m, to 9:30 p.m. EST
877-829-55C0
Fax Number:
513-263-s756
Federal ldentiflcation Num ber:
91-08501 95
feai" Sir cr I'lladam
This leiter is in response to your telephone requesi on June 19, 2000 for a copy of your organization's
.Jeterminatron letter. This leiier lvill take the place cf the copy you requested.
Cur reccrds indjcate thai a determinaticn let'.er issued in February 1971 granted your organization exempiion
fi'orn feCeral lncame tax under section 501(cX3) of ihe lntei'nal Revenue Code. That letter is still in effect.
3ased on rniormation suosequently sucmiited. we classified your organizalion as one that is not a pritraie
ioundaticn ,,vithin lhe meaninq oi secticn 509(al oi the Code because it is aa organization descnbed in
s3ci;cn 509ra)i2:
-i-ris ctass;iica:icn ivas based on the assumption inai your organization's operations would continue as s'raied
in the aopiicatton. if your organization's sources of suoport, or iis character. method of operations, or
our-poses na,/e ?hangei. please lei is kncw sc'#e can consider tne eifect cf the change on tne exempi
siaiLls aicj iourncation siatus of your crganizaticn,
Ycur"crganization is required to frle Forrn 990 Return oi Crganization Exer^npi fronn Inccme Tax, only ii its
gross receipts each year are normaity more than 525 000. lf a return is required, ii must be filed by ihe 1Sth
day oi lhe fifth month aiier- the end of the ar-ganrzatlon's annual accourniing period. The iaw irnpcses a
penalty cf S20 a day. up io a maximum ci S'iC.COC wnen a retLrn is iiled late, unless ihere is reasonable
cause ;ci'tne deia.v
,{ll exempt organizaticns (unless specifically excluded) are liable for taxes under the Federal lnsurance
Ccntrrburions Act (social security taxes) on remuneration cf S100 or more paid to each employee during a
carendar year Your organizairon is not tiable for the tax imposed under the Federal Unemployment Tax Aci
(F'JT,a,1.
Organrzations that are not private foundaiions are not subject to the excise taxes under Chaptel42 of the
Code However, these organizations are not automatically exempt from other federal excise taxes.
Donors may deduct contributions to yoiu' crganization as provrded in section 170 of the Code. Bequests,
iegacies. de'rises, iransfers, or gifts to your organizaiion cr for its use are deductible for iederal estate and
glft tax purposes if they meet'rhe applicable prcvisions of sections 2A55,2106, and 2522 of the Code.
Exhibit "8"
Guidelines and Requirements for
Expenditure Reimbursements from Lodging Tax
Section 1. Branding
Contractors who have been approved to utilize grant awards for advertising expenditures must
incorporate Kittitas County and the appropriate City of Cle Elum, Ellensburg, or Roslyn tourism
information as follows:
A. Websites and Social Media Sites must include the County's and appropriate City's tourism
website logo with an operational link to the site(s). The logo must be displayed on the
contractor's home page, it must be sized no smaller than% inch in height, and must be
surrounded by appropriate white space to allow easy recognition and legibility. Contractors
shall not change the logo(s) in color or appearance.
B. Print Advertising and Online Displav Advertising of all types ( including but not limited to
newspaper, periodicals, flyers, posters, billboards, direct mail, e-newsletters, third-party
websites, streaming displays, etc.) must include the County's and appropriate City's tourism
website logo. The logo must be sized no smaller than% inch in height, and must be surrounded
by appropriate white space to allow easy recognition and legibility. Contractors shall not change
the logo(s) in color or appearance.
C. Video Advertising of all types (including but not limited to television, online, electronic kiosks,
motion billboards, etc.) must include the County's and appropriate City's tourism website logo.
The logo must be sized no smaller than% inch in height, and must be surrounded by appropriate
white space to allow easy recognition and legibility. Contractors shall not change the logo(s) in
color or appearance.
All logos and website information may be obtained by contacting the Director of Tourism, Kittitas
County Chamber of Commerce.
Sectiqn 2. Advertising Reimbursements
Contractors seeking reimbursement from Lodging Tax Funds for advertising expenditures must adhere
to the following guidelines and requirements for each type of advertising media utilized.
A. Print Advertising:
1. Print advertising placed with any media provider which operates exclusively outside of
Kittitas County may be reimbursed at70O% of the cost, including any production costs. To
operate exclusively outside of Kittitas County, the provider must not be physically located in
the County and/or not distribute any media within the County.
2. Print advertising placed with any media provider which operates inside Kittitas County may
be reimbursed as follows:
a. For date-specific events, advertising the day of the event and up to L0 days prior to
the event may be reimbursed at IO0% of the cost, including any production costs.
b. For seasonal or year-round events , or for date-specific events outside of the time-
frame in Section 2 A, (2)(al above, advertising reimbursement requests must include a
statement from the media provider specifying the percentage distribution to areas
outside of Kittitas County. Reimbursements will be allowed for the amount distributed
outside of Kittitas County, including any production costs.
B. Television Advertising:
1. Television advertising placed with any media provider outside the Yakima/Kittitas DMA will
be reimbursed at 100% of the cost, including any production cost.
2. Television advertising placed with any media provider inside the Yakima /Kittitas DMA will
be reimbursed as follows:
a. For date-specific events, advertising the day of the event and up to 7 days prior to
the event may be reimbursed at IOO% of the cost, including any production costs.
b. For seasonal or year-round events, or for date-specific events outside of the time-
frame in Section 2 8,2(al above, advertising may be reimbursed at the rate of 70% of
the total cost, including any production costs.
C. Online Advertising:
L Online advertising and promotion may be reimbursed at 100% of the cost, including any
production cost.
2. Streamed media (radio, television, other) requests for reimbursement must include a
statement from the media provider specifying the percentage of recipients which are
outside of Kittitas County. Reimbursements will be allowed for the percentage distributed
outside of Kittitas County, including any production costs.
D. Direct Mail:
L. Direct mail advertising may be reimbursed at L00% of the cost, including any production
cost, for each item mailed or shipped to a destination outside of Kittitas County. ln order to
receive reimbursement, a list of the addresses and a signed statement from the contractor
that the list is accurate, or other proof of delivery, must be provided along with other
required documentation.
E. Flvers/Posters:
t. Flyers or posters which are placed outside of Kittitas County may be reimbursed al IOO% of
thecost,includinganyproductioncost. lnordertoreceivereimbursement,alistofthe
locations where flyers or posters were posted outside of Kittitas County, a signed statement
from the contractor that the list is accurate and a copy of the poster/flyer must be provided
along with other required documentation.
2. Banners which are placed inside of Kittitas County may be reimbursed at LOOo/o of the cost,
including any production costs. ln order to receive reimbursement, the banner cannot list a
specified date or location. Request can only be made one time.
3. Signage (site layout use only) which are placed inside of the venue/facility of the event may
be reimbursed at 100% of the cost, including any production costs. ln order to receive
reimbursement, the signage cannot list specified date or location. Request can only be
made one time. (i.e. ADA Parking /Parking, Loading Zone, Evacuation Route, Bathrooms, and
Stage locations)
F. Radio Advertisins:
L. Radio advertising placed with any media provider located outside of Kittitas County may be
reimbursed attOO% of the cost, including any production cost.
2. Radio advertising placed with any media provider located inside of Kittitas County may be
reimbursed as follows:
a. For date-specific events, advertising the day of the event and up to 7 days prior to
the event may be reimbursed at LOO% of the cost, including any production cost.
b. For seasonal or year-round events , or for date-specific events outside of the time-
frame in Section 2 F,2(al above, advertising may be reimbursed at the rate of 30% of
the total cost, including any production costs.
G. Operation Reimbursement:
t. Operation costs may be reimbursedlOO% of the paid invoice cost. ln orderto receive
reimbursement operations invoice must an approved cost from the Consolidated Lodging
Tax committee members list. lnvoice provided must include notation of payment with proof
of payment.
2. Mileage reimbursements that are outside of 50 miles of Kittitas County may be reimbursed
at tOO% of cost. ln order to receive reimbursement, a signed statement from the receiver
along with other required documentation. Mileage reimbursement subject to IRS mileage
reimbursement rates which may change annually.
3. ltems not eligible for reimbursement:
a. Salaries of employees
b. Capitol purchases- any item with 3+ years life and over 55,000.c. Licenses, permits, insurance, or credit card fees