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2021-01-25-minutes-public-works-study-session
KITTITAS COUNTY COMMISSIONERS Public Works Study Session Regular Meeting Monday January 25, 2021 -'1:30 PM Webex 1. Call to Order 2. Flood Control Zone District Advisory Committee District 2 Vacancy 3. Interlocal Agreement with the City of Ellensburg Supporting Flood Alleviation Design at Dolarway 4. Hyak Parking Enforcement Support Request for Proposals 5. 2016 Parks, Recreation and Open Space (PROS) Plan Discussion 6. Consider and Discuss a Letter for Board Signature to Grant County PUD 7. Other business 8. Adjourn Created on 1/22/2021 1:59:46 PM KITTITAS COUNTY PUBLIC WORKS STUDY SESSION MINUTES Webex Regular Meeting MONDAY 1:30 PM JANUARY 25, 2021 Board members present: Vice -Chairman Laura Osiadacz, Commissioner Cory Wright Others: Mark Cook, Arden Thomas, Candie Leader, Josh Fredrickson, Rebecca Cruse, Nicole Ogan, Public Works; Dan Carlson, Mike Flory, Jessica Miller, Toni Berkshire, Community Development Services; Neil Caulkins, Prosecuting Attorney's Office and Two (2) Members of the Public At 2:11 pm Vice -Chairman Laura Osiadacz opened the Public Works Study Session. FLOOD CONTROL ZONE DISTRICT ADVISORY COMMITTEE DISTRICT 2 VACANCY Mark Cook introduced Arden Thomas to present this item for discussion. Arden Thomas stated that staff received a letter of resignation at the Flood Control Zone District Advisory Committee meeting in December and staff would like to issue a press release to solicit for applications for the vacancy. Staff was directed to move forward with the press release as presented. INTERLOCAL AGREEMENT WITH THE CITY OF ELLENSBURG SUPPORTING FLOOD ALLEVIATION DESIGN AT DOLARWAY Arden Thomas gave background on the City of Ellensburg project at Reecer Creek and Dolarway and stated that the City of Ellensburg staff and legal counsel reviewed the draft interlocal Agreement and has no changes. Arden Thomas stated that staff would like to bring forward enabling documents for consideration by the Board at an upcoming agenda session. Discussion was held. Staff was directed to prepare enabling documents for consideration. HYAK PARKING ENFORCEMENT SUPPORT REQUEST FOR PROPOSALS Mark Cook gave background on the ongoing parking issues in the Hyak area and the changes made by staff to start enforcement actions on offenders. Mark Cook stated that a Request for Proposals has been drafted to solicit for support for towing and impound services. Mark Cook continued that this action would give staff different options for consideration and should be ready for implementation next season. Discussion was held. Staff was directed to move forward with the Request for Proposals and a meeting with the Sheriff's Office would be necessary once options were received. 2021-01-25 MINUTES 2016 PARKS, RECREATION AND OPEN SPACE (PROS) PLAN DISCUSSION Mark Cook gave background on the 2016 Parks, Recreation and Open Space (PROS) Plan and stated that staff has begun moving forward with tasks necessary to update the plan. Mark Cook stated that staff has drafted a short survey for Board completion and to see what the Board's priorities are for the plan. Mark Cook reminded the Board that the first workshop is coming up and staff is going to reach out to the Auditor's Office and Treasurer's Office to discuss potential funding sources to implement changes. Discussion was held. CONSIDER AND DISCUSS A LETTER FOR BOARD SIGNATURE TO GRANT COUNTY PUD This item was removed from the agenda. OTHER BUSINESS: There was no other business for discussion. Meeting adjourned at 2:27 pm. 2021-01-25 MINUTES KITTITAS COUNTY COMMISSIONERS KITTITAS COUNTY, WASHINGTON Laura Osiadacz, Vice -Chairman KITTITAS COUNTY DEPARTMENT OF PUBLIC WORKS PUBLIC WORKS — BOARD OF COUNTY COMMISSIONERS STUDY SESSION STAFF REPORT STUDY SESSION DATE: January 25, 2021 TOPIC: Flood Control Zone District Advisory Committee District 2 Vacancy ACTION REQUESTED: Support Issuing a Press Release Noticing the Flood Control Zone District Advisory Committee District 2 Vacancy LEAD STAFF: Arden Thomas RECOMMENDATION: Support Issuing a Press Release Noticing the Flood Control Zone District Advisory Committee District 2 Vacancy. BRIEFING SUMMARY: • A Flood Control Zone District representative for District 2 resigned in December 2020. The Flood Control Zone District Advisory Committee is composed of two (2) rate payers from Districts 1 and 3 and three (3) rate payers from District 2. • The Flood Control Zone District has received inquiries from District 2 rate payers interested in serving the of Flood Control Zone District Advisory Committee District. • Staff recommends advertising the vacancy before making the final selection. • Flood Control Zone District bylaws state that the Commissioners will select the advisory committee members after receiving applications from candidates. BACKGROUND: The Kittitas County Board of County Commissioners formed a Flood Control Zone District and established a Flood Control Zone District Advisory Committee. Advisory Committee members prioritize flood -reduction and alleviation projects, recommend an annual budget and six-year capital improvement plan, and make recommendations to the Board of County Commissioners. The Flood Control Zone District Advisory Committee is composed of two (2) rate payers from Districts 1 and 3 and three (3) rate payers from District 2. In December 2020 a District 2 rate payer resigned, creating a vacancy. Page Z of 2 PUBLIC WORKS BOARD OF COUNTY COMMISSIONERS WORK SESSION STAFF REPORT DISCUSSION: The Flood Control Zone District has received inquiries ftom District 2 rate payers interested in serving the of Flood Control Zone District Advisory Committee District. Staff recommends advertising the vacancy has prepared a press release for Board consideration and desires issuing upon Board approval (EXHIBIT 1). Per the Flood Control Zone District bylaws, "should a member resign from the advisory committee, new applications will be submitted, and the Board of County Commissioners shall select a new rate payer from that Commissioner District." Staff recommends accepting applications until 5:00 pm on Friday, February 12t' and including advisory committee member selection at the February 22 Public Works study session. FISCAL IMPACTS: Public Works staff includes administration needs for the Flood Control Zone District Advisory Committee in its annual work plan and budget. ATTACHMENTS: Exhibit 1: Press Release Page 2 of 2 PUBLIC WORKS BOARD OF COUNTY COMMISSIONERS WORK SESSION STAFF REPORT PRESS RELEASE Date: January 25, 2021 Contact: Arden Thomas, Water Resources Program Manager, 509-962-7690 Kittitas County seeking volunteer for the Flood Control Zone District Advisory Committee. The Kittitas County Board of County Commissioners are soliciting a Flood Control Zone District Rate Payer from Commissioner District 2 to serve on a Citizen Advisory Board to the Flood Control Zone District. In 2012, the Kittitas County Board of County Commissioners formed the county -wide Flood Control Zone District ("FCZD"). The FCZD funds and implements flood -reduction projects and programs. The FCZD Advisory Committee prioritizes projects, recommends an annual budget and six-year capital project improvement plan, and makes recommendations to the Board of County Commissioners. Those who wish to be considered for the Advisory Committee should complete an application. Applications are available at the Kittitas County Courthouse, Commissioners' Office - Room 108, by download at hltps://www.co.kittitas.wa.us/boe/boards/defaulLgVx, x, or by emailing your request to the BOCC@co.kittitas.wa.us APPLICATION FOR APPOINTMENT The application deadline to be considered for appointment to the Flood Control Zone District Advisory Committee is at 5:00 p.m. February 12, 2 02 1. KITTITAS COUNTY DEPARTMENT OF PUBLIC WORKS PUBLIC WORKS — BOARD OF COUNTY COMMISSIONERS STUDY SESSION STAFF REPORT STUDY SESSION DATE: January 25, 2021 TOPIC: Interlocal Agreement with the City of Ellensburg Supporting Flood Alleviation Design at Dolarway ACTION REQUESTED: Prepare Enabling Documents LEAD STAFF: Mark R. Cook RECOMMENDATION: Direct staff prepare enabling documents supporting an interlocal agreement with the City of Ellensburg for flood alleviation design at Dolarway Road (Reecer Creek). BRIEFING SUMMARY: * The City of Ellensburg is finalizing design of flood alleviation components at Dolarway Rd (Reecer Creek). • The regional project is expected to significantly alleviate flooding in west Ellensburg. O The County Flood Control Zone District is partnering with the City and is offering engineering design funding ($111,637). • Once design is complete, we anticipate providing constructing financing support under a separate future interlocal agreement ($888,363). • City of Ellensburg staff has reviewed and commented on the draft Interlocal Agreement. • The project is included in the District's and 2021 Capital Facility budget. BACKGROUND: For the past several years, the City of Ellensburg has been working towards constructing a flood alleviation project at Dolarway Rd (Reecer Creek). Recently, the County's Reecer Creek modeling consultant worked in conjunction with the City's engineering design consultant identifying final design components of the project. The County desires closely coordinating with the City as the project has impacts to the County's Reecer Creek regulatory floodplain. DISCUSSION: Additional engineering design could result in the City's project qualifying as a flood control work allowing removal of City and County lands from FEMA's regulatory floodplain. The County is proposing to fund the City's flood control design consultant affirming the possibility of future floodplain map revisions. Pagel of 3 Public Works "Work Session Staff Report", 2021 FISCAL IMPACTS: The Flood Control Zone District budgeted $1,000,000 in 2021 towards design and construction support of the City's Dolarway project. This first agreement provides $111,637 in engineering design funding. ATTACHMENTS: Exhibit 1: Draft Interlocal Agreement Page 2 of 3 Public Works "Work Session Staff Report', 2021 EXHIBIT 1: DRAFT INTERLOCAL AGREEMENT Page 3 of 3 Public Works "Work Session Staff Report", 2021 INTERLOCAL AGREEME NT BETWEEN KI'rlr'fTAS COUNTY FLO—OU CONTROL ZGNE DISTRICT AND CITY 3F ELLENSB JRG This interlocal Agreement is rade and entered into this day of 2021, by and between the City of Ellensburg (herein after the "City") and Kittitas County through the Kittitas County Flood Control Zone District (hereinafter the "District"). �r R:11: 1; 1TAL WHEREAS, the Interlocal Cooperation Act, as amended, and codified in Chapter 39.34 of the Revised Code of Washington ("RCW"), provides for public agencies to enter into agreements for joint or cooperative action authorized under that chapter; and WHEREAS, Kittitas County established a County -Wide Flood Control Zone District pursuant to chapter 86.15 RCW for the purpose of addressing flood management needs 'within county, and WIHEA REAS, RCW 86.15.080(8) provides for flood control zone districts to enter into cooperative agreements with any political subdivision; and WHEREAS, the City of Ellensburg is undertaking the Reecer Creek Flood Hazard Reduction and Floodplain Restoration Project, and WxEREAS, Flood Control Zone Districts can provide grant funds to political subdivisions of the state that are located within the boundaries of the zone, so long as the use of the grant funds is within the purposes authorized under Chapter 86.15 RCW, and WHEREAS, The Kittitas County Flood Control Zone District has included a total of $1,000,000 in f i ding for the Reecer Creek Flood Hazard Reduction and Floodplain Restoration Project in its 2020 and 2021 annual budgets; WHEREAS, The Kittitas County Flood Control Zone District and the City of Ellensburg desire to allocate a portion of the funding to conduct Reecer Creek Floodplain Mapping and Levee Certification Support Services in support of the Reecer Creek Flood Hazard Reduction and Floodplain Restoration Project; NOW, Y HEREFORE, it is hereby agreed as follows: TERNS 1. Legal Basis. This Agreement is entered into pursuant to Chapter 39.34 (the Interlocal Cooperation Act) and Chapter 86.15 RCW (Flood Control Zone Districts). 2. Purpose. The purpose of this agreement is for the District to grant the City funding INTERLOCAL AGREEMENT FOR FLOOD CONTROL DISTRICT GRANT FUNDS - I of up to $111,637 to assist with its implementation of the scope of work identified in Appendix A and advance the Reecer Creek Flood Hazard Reduction and Floodplain Restoration Project. 3. Y erm of Agreement. The term of this Agreement shall be from its effective date through December 31, 2021 or as otherwise agreed to by the parties as provided in Section 14 or terminated as provided in. Section 16. 4. Payment. Payment shall be made on a reimbursable basis for costs incurred by the City to complete the scope of work identified in Exhibit A (Amendment to Professional Services Agreement between Aspect Consulting..1,LC and the City of Ellensburg). Costs incurred before the effective date of this agreement are eligible for re -imbursement. Payment for satisfactory performance shall not exceed this amount unless the parties mutually agree in writing to a higher amount. 5. Billing Procedure. The City shall submit invoices monthly. Invoices are to be sent to: Kittitas County Department of Public Works Department, 411 North Ruby, Suite 1, Ellensburg, WA 98926, Attn: Arden Thomas, and will be paid within thirty (30) days of receipt by the District. Upon expiration of the Agreement, any claim for payment not already made shall be submitted within 30 days after the expiration date or termination of the Agreement, whichever is earlier. 6.vontrct I•�1_artagwment. The Agreement administrator for each of the parties shall be responsible for and shall be the contact person for all communications and billings regarding the perfortnance of this Agreement. The Agreement administrator for the City ot" Ellensburg is: Mr. Jon Morrow, 501 N Anderson St, Ellensburg, WA 98926. Telephone: 509-962-7007. The Agreement administrator for the District is: Ms. Arden Thomas, 411 North Ruby, Suite 1, Ellensburg, WA 98926. Telephone: 509-962-7523. 7. Tvlaiinte —2 ,ze ca ateco---d. Each party hereto agrees to maintain books, records and documents using accounting procedures which accurately reflect all direct and indirect costs related to the performance of services described herein. Each party may examine the other party's books and records to verify the accuracy of invoices. Each party's fiscal management system shall include the capability to provide accurate and complete disclosure of all costs invoiced under this Agreement. All books, records, documents and other materials relevant to this agreement will be retained .for six years after expiration of the Agreement, and the Office of the State Auditor and any persons duly authorized by the parties shall have full access and the right to examine any of these materials during this period. Each party will utilize reasonable security procedures and protections to assure that records and documents provided by the other party are not erroneously disclosed to third parties. 8. 1ndernn:fcatioa. Each party agrees to be responsible and assume liability for its own wrongful and/or negligent acts or omissions, or those of its officers, agents or employees INTERLOCAL AGREEMENT FOR FLOOD CONTROL DISTRICT GRANT FUNDS - 2 to the fullest extent provided by law, and further agrees to save, indemnify, defend and hold harmless the other party from any and all such liability arising out of the performance of this Agreement. In the case of negligence of more than one party, any damages allowed shall be levied in proportion to the percentage of the negligence attributable to each party. This indemnification paragraph shall survive the termination of this Agreement. 9. Assignment. This Agreement cannot be assigned, transferred or any portion subcontracted by either party hereto without the prior written consent of the other party, which consent shall not be unreasonably withheld. 10. k{ inure Suppo 4. Neither party to this Agreement makes any commitment to future support and assumes no obligation for future support of any activity contracted for herein, except as may be expressly set forth in this Agreement. 11. Cc:n,-i=2Mce Lr vs. Each party hereto, in its performance of this Agreement, agrees to comply with all applicable local, State, and Federal laws and ordinances. 12. at tre {a<<12 -s. In the performance of the work herein contemplated (Exhibit A), the party performing the work is an independent contractor with the authority to control and direct the performance of the details of the work; however, the work contemplated herein shall be subject to the general rights of inspection and review of the party requesting the work be done, to secure the satisfactory completion thereof. 13. Jurisdiction. Any legal dispute between the parties to this Agreement shall be governed by the laws of the State of Washington, and any action to enforce this Agreement shall be brought in Kittitas County, Washington. 1.4. IV!od rl cz- tcn. The provisions of this Agreement may be modified or amended only by written mutual written agreement of the parties, executed by personnel authorized to bind each of the parties. 15. 'v;lriver. . A failure by either party to exercise its rights under this Agreement shall not preclude that party from subsequent exercise of such rights and shall not constitute a waiver of any other rights under this Agreement unless stated to be such in a writing signed by an authorized representative of the party and attached to the original Agreement. 16. Termination. This Agreement shall remain in full force and effect until terminated on December 31, 2021, by mutual written agreement of the parties, or by written notice of termination given by one party to the other at least thirty (30) days prior to the date of such termination. 17. Agreement No. for-icaeRt of Ticx7u-arties. This Agreement is entered into solely for the benefit of the parties hereto and vests no rights in, or is it enforceable by, any third parties. 18. Severahrlh. If any provision of this Agreement or any provision of any document INTERLOCAL AGREEMENT FOR FLOOD CONTROL DISTRICT GRANT FUNDS - 3 incorporated by reference shall be held invalid, such invalidity shall not affect the other provisions of this Agreement which can be given effect without the invalid provision, if such remainder conforms to the requirements of applicable law and the fundamental purpose of this agreement, and to this end the provisions of this Agreement are declared to be severable. 19. Filing. This Agreement shall be filed with the Kittitas County Auditor, or, alternatively, listed by subject on each or either party's web site or other electronically retrievable public source pursuant to Revised Code of Washington 39.34.040. IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed as of the date first written above. CITY OF ELLENSBURG KITTITAS COUNTY John Akers, City Manager Attest: Approved as to forth: City Attorney Chairman. Vice -Chairman Commissioner Attest: Clerk of the Board INTERLOCAL AGREEMENT FOR FLOOD CONTROL DISTRICT GRANT FUNDS - 4 EXHIBIT A Amendment to Professional Services Agreement Between Aspect Consulting, LLC and the City of Ellensburg INTERLOCAL AGREEMENT FOR FLOOD CONTROL DISTRICT GRANT FUNDS - 5 %Aspect 12ONSULTING Amendment to Professional Services Agreement Amendment No.: 2 Project No.: 200064 Date: January 4, 2021 Client: City of Ellensburg Project Name Reecer Creek Floodplain Mapping and Levee Certification Support Services Project Description of Amendment Cost Aspect Consulting, LLC (Aspect) is providing this Amendment No. 2 to provide analysis and design services to facilitate levee certification for the City of Ellensburg (Client). See Attachment 1 for the Amendment No. 2 Scope of Services. Amendment No. 2 Cost: $81,637 This amendment revises the Professional Services Agreement between Aspect and the City (dated February 71h, 2020): 1. The Exhibit A Scope of Work provided under Section 2 of the original Total Revised Agreement is amended to include the extra work services shown in Agreement Section 5 Attachment 1 to this amendment. and Exhibit D Cost: 2. The Time of Performance Section 3 and Schedule Exhibit B is extended by $111,637 one year, through February 26, 2022. 3. The Payment Section 4.1 and Exhibit C of the original Agreement is amended to update the Consultants standard rate schedule to that shown in Amendment No. 2 Attachment 2 to this amendment. Services Will Be Billed 4. A Management Reserve Fund (Task 5) of $11,000 is established per Section on a Time and Materials 4.7 of the original Agreement. Basis according to the 5. The Maximum Compensation Section 5.1 of the original Agreement is Rate Schedule included further amended to increase by $81,637. Amendment 1 increased the as Attachment 2 to this original amount to $30,000, which is fiuther increased to $111,637 by this Amendment. amendment. 6. The Budget for Each Task Section 5.2 and Exhibit D of the original Agreement is amended to include the budget shown in Attachment 3. This change amends the agreement between Aspect Consulting, LLC & the City of Ellensburg dated February 7', 2020. Except as amended above, all terms and conditions of the agreement apply to this contract change. By: .� ASPECT CONSULTING, LLC a limited liability company printed Name:ohn Knutson, PE Principal Water Resources Engineer Office: Yakima CLIENT By: printed Name/Date: City of Ellensburg Bainbridge Island Office: 350 Madison Avenue North, Bainbridge Island, WA 98110 (206) 780-9370 Bellingham Office: 907 Harris Avenue, Suite 301, Bellingham, WA 98225 (360) 746-8964 Seattle Office: 401 Second Avenue S, Suite 201, Seattle, WA 98104 (206) 328-7443 Wenatchee Office: 23 South Mission Avenue, Suite C, Wenatchee, WA 98801 (509) 888-5766 Yakima Office: 1106 North 35th Avenue, Yakima, WA 98902 (509) 895-5957 www.aspectconsulting.com Attachment 1 to Amendment 2 — Scope of Work Reecer Creek Floodplain Mapping and Levee Certification Support Services Design and Certification Services Scope of Work Aspect Consulting LLC Prepared January 4111; 2029 Background Aspect Consulting, LLC (Aspect) has developed this Amendment 2 Scope of Work to provide additional consulting services to the City of Ellensburg for the Reecer Creek Floodplain Mapping and Levee Certipcation Support Services Project (Project). Pursuing certification of the Reecer Creek levee system (with a reduced freeboard of 2 ft in some areas) will require additional analyses and technical reports not developed during prior work: a. Hydraulic assessment report to support the certification and reduced freeboard request. An engineering analyses to show adequate protection with reduced freeboard must submitted to support a levee freeboard reduction request. The analysis must evaluate uncertainty in base flood elevation and include, but not necessarily be limited to an assessment of statistical confidence limits of the 100 -year discharge; changes in stage -discharge relationships; and the sources, potential, and magnitude of debris, sediment, and ice accumulation. It must be also shown that the levee will remain structurally stable during the base flood when additional loading considerations are imposed. Aspect assumes that the County's modeling consultant (WSE) would use their model for the overtopping analysis and to provide scour velocities for the high flow condition. Aspect's engineers would complete the stability assessment and produce the hydraulic report. Embankment protection. Documentation is required to show that no significant erosion of levee embankments will occur during the base flood (also for the "worst case scenario" in areas where we want the reduced levee freeboard). This includes assessing erosion risk due to water velocities, debris, ice, etc., and needs to account for the duration of the erosive conditions as well as the embankment materials and susceptibility of different areas of the levee to erosion (for instance at bends, or areas of deepest/fastest flowing water). Aspect engineers will complete this assessment, focusing on several key risk areas. Scour was considered during the prior design work but will be reassessed given the higher flows that need to be reviewed. Embankment and foundation stability. An engineering evaluation of seepage issues is required to document that the levee embankment and foundation is designed/built to be stable. Aspect engineers will complete this assessment using information and data from prior geotechnical reports, which is not expected to be a significant effort. Reecer Creek Floodplain Mapping and Levee Certification Support Services Project 11 Page Attachment 1 to Amendment 2 — Scope of Work d. Settlement. An engineering evaluation is required to document that loss of freeboard due to long term settlement of the levee is not an issue. This analysis must address embankment loads, compressibility of embankment soils, compressibility of foundation soils, compaction methods, etc. Aspect engineers will complete this assessment using information and data from prior geotechnical reports, which is not expected to be significant issue or effort. e. Interior drainage. An engineering evaluation is required to document that drainage from areas interior to the levee is not a problem (verify that drainage from outside the levee will not pond up and cause flooding problems of its own). Aspect does not expect this to be much of an issue or require significant effort to complete. f. Levee System Operations Plan, Maintenance Plan (OP & MP). These plans must be provided to support the levee certification request. There are specific requirements for each plan and the City may already have an OP & MP for the lower levee. FEMA requires them to be adopted by council and signed by the City Manager. Aspect assumes that the City will put these together. In addition to the above technical reports, a FEMA certifiable connection between the lower Reecer Creek Levee and the 1-90 Reecer Creek Bridge will be needed. Aspect has developed a preliminary concept that involves tying the lower levee into the ecology block floodwall that passes through the bridge along the pedestrian pathway. While the ability to meet all certification requirements at the 1-90 bridge is currently uncertain, Aspect recommends initiating the connection design effort and engaging with FEMA about certification requirements during the process. Scope of Work The Amendment 2 Scope of Work provided below addresses: ✓ Amendment 2 Task 1— Complete 90% Design Package for Lower Levee to 1-90 Bridge Connection. ✓ Amendment 2 Task 2 — Prepare Final Design Package and Bidding Documents for Lower Levee to 1-90 Bridge Connection. ✓ Amendment 2 Task 3 Prepare Levee Technical Report to Support Certification and CLOMR Process. ✓ Amendment 2 Task 4 — Additional Coordination with City, County, and FEMA During Design and Levee Certification and CLOMR Processes. ✓ Amendment 2 Task 5 — Management Reserve Fund Aspect's project management time is embedded in each task. Amendment 2 Task 1: Complete 90% Design Package for Lower Levee to 1-90 Bridge Connection Aspect will develop a 90% Design Package for the lower levee to 1-90 bridge connection. Aspect's Task 1 services include: Reecer Creek Floodplain Mapping and Levee Certification Support Services Project 2 1 Page Attachment 1 to Amendment 2 — Scope of Work 1.1. Complete a site visit to review conditions in the vicinity of the lower levee and 1-90 bridge. 1.2. Gather and review existing survey, geotechnical, structural, flood, utility, easement, and as -built data for the lower levee, 1-90 bridge, and City pathway through the bridge. 1.3. Assess the adequacy of existing survey and geotechnical data, develop a project topographic basemap, and assess geotechnical conditions. 1.4. Complete calculations and prepare a 90% Design Package for a lower levee to 1-90 bridge connection, this is assumed to involve reconfiguring the lower levee and extending it/connecting it to the existing ecology block wall that extends through the bridge along the City path. The concept is for the ecology block wall to serve as a flood wall, attempting to maintain at least a 2 ft freeboard above the BFE. The design will include reviewing geotechnical issues and consider current USACOE design recommendations for levee-floodwall transitions/connections. 1.5. Prepare 90% project specifications and special provisions for a lower levee to 1-90 bridge connection. 1.6. Prepare 90% materials quantities and construction cost estimate. 1.7. Prepare a 90% bid schedule. 1.8. Complete internal QA/QC review and submit the 90% Lower Levee to 1-90 Bridge Connection Design Package to the City and/or County for review and comment. 1.9. Review City and/or County comments and prepare recommended responses. 1.10. Meet with the City and/or County to review comments, recommended responses, and obtain direction on the final responses. Task 1 Deliverables Lower Levee to 1-90 Bridge Connection 90% Design Package (PDF format): Topographical basemap and 90% design and TESC on 1 I" x 97u plan sheets. Standard details and specifications. Special provisions and specifications. Engineers estimate of probable project cost. Bid schedule. Task 1 Assumptions • Site visit involves two Aspect engineers for half a day. No new survey or geotechnical work is needed, or survey work is provided by the County. • No major utility conflicts requiring significant utility relocation design effort. • Given existing infrastructure constraints, Aspect does not guarantee any particular freeboard can be achieved at and through the 1-90 bridge. • One 90% design review cycle by the City. • No permitting or agency coordination support. Reecer Creek Floodplain Mapping and Levee Certification Support Services Project 3 1 Page Attachment 7 to Amendment 2 — Scope of Work Amendment 2 Task 2: Prepare Final Design Package and Bidding Documents for Lower Levee to 1-90 Bridge Connection Aspect will develop a Final Design Package for the lower levee to 1-90 bridge connection. Aspect's Task 2 services include: 2.1 Refine and update prior hydraulic and drainage calculations as needed during the final design process. 2.2 Prepare final revised Design Package for the lower levee to 1-90 bridge connection. 2.3 Prepare final project specifications and special provisions. 2.4 Prepare final materials quantities and construction cost estimate. 2.5 Prepare a final project bid schedule. 2.6 Complete internal QAIQC review and submit the Final Design Package to the City and/or County for use in contracting the construction work. These plans will also be included in the County's CLOMR package to FEMA. Task 2 Deliverables Lower Levee to 1-90 Bridge Connection Final Design Package (PDF format): Topographical basemap and final design and TESC on 91 " x 17" plan sheets. Final standard details and specifications. Final special provisions and specifications. Final engineers estimate of probable project cost. Final bid schedule. Task 2 Assumptions • Only minor changes due to comments on the 90% design package (no new or significant re -work). • No major utility conflicts requiring significant utility relocation design effort. • No final design review cycle by the City or County. • No permitting support. Amendment 2 Task 3: Prepare Levee Technical Report to Support Certification and CLOMR Process Aspect will complete analyses and prepare an overall Levee Technical Report to support the CLOMR and levee certification process. Aspect's Task 3 services include: 3.1 Coordinating with WSE during completion of technical analyses. 3.2 Completing a field visit to review conditions and identify key levee segments for detailed analyses. 3.3 Completing technical analyses (hydraulic, scour, stability, seepage, settling, interior drainage) for key sections of the existing and proposed levee. 3.4 Preparing an overall draft Levee Technical Report to support the CLOMR and levee certification process. The report will address items a though a mentioned earlier, and is Reecer Creek Floodplain Mapping and Levee Certification Support Services Project 4 1 Page Attachment 1 to Amendment 2 — Scope of Work expected to include the following sections: (1) Hydraulic Assessment (to support the certification and reduced freeboard request); (2) Embankment protection; (3) Embankment and foundation stability; (4) Settlement; (5) Interior drainage; (6) Attachments as needed. 3.5 Complete internal QA/QC review of the draft Levee Technical Report and submit it to the City and/or County for review and comments. 3.6 Review City and/or County comments and prepare recommended responses. 3.7 Meet with the City and/or County to review comments, recommended responses, and obtain direction. 3.8 Prepare the final Levee Technical Report to support the CLOW and certification process. Task 3 Deliverables • Draft and final Levee Technical Report (PDF format). Task 3 Assumptions • No new survey or geotechnical exploration is required, or survey work is provided by the County. • As -built data/documentation is available for the lower levee — including levee construction documentation, cross-section, materials, and crest elevations. If as -built data is not available then survey and/or geotechnical field work could be needed, which would require additional funds. • Field visit involves two Aspect engineers for one day. • WSE provides 2-D modeling results and maps to support the technical analyses (flood extents, BFEs, depths, velocities, etc.). • WSE coordinates with Aspect about flood flows for the flood discharge uncertainty analysis (for the reduced freeboard request), uses their 2-D model to complete the analysis, and provides results to Aspect for incorporation into the report. • It is possible that issues could arise during the technical analysis process that necessitate design modifications not covered by Amendment 2. • City prepares Levee System Operations Plan, Maintenance Plan (OP & MP). • Only minor changes due to comments on the draft report (no new or significant re -work). Amendment 2 Task 4: Coordinate with City, County, and FEMA During Design and Levee Certification and CLOMR Processes Aspect will coordinate with the City, County, FEMA, and other agencies and stakeholders as needed during the project. Potential Task 4 services include: 4.1 Project status meetings with the City. 4.2 Project team meetings with the City, County, and WSE. 4.3 Agency coordination or information meetings with FEMA, Ecology, and USACOE. Reecer Creek Floodplain Mapping and Levee Certification Support Services Project 5 ) Page Attachment 1 to Amendment 2 — Scope of Work 4.4 Miscellaneous stakeholder or agency meetings that may arise (WDFW, Yakama Nation, MCFEG, property owners, etc.). Task 4 Deliverables Miscellaneous meeting materials (PDF format). Task 4 Assumptions • Coordination effort is uncertain; therefore Task 4 services will be provided on flexible time and materials basis not to exceed the Task 4 budget of $5,219 without authorization from the City. Amendment 2 Task 5: Management Reserve Fund Due to the uncertain nature of the some of the planned scope of work, a Management Reserve Fund and Task 5 is established to cover unforeseen costs and/or reimburse Aspect for additional work beyond that already defined in Tasks 1 through 4 above. Aspect will not utilize Task 5 funds without written authorization from the City. Potential Task 5 services include: 5.1 Additional meetings and coordination efforts with the City, County, WSE, FEMA, Ecology, and USACOE. 5.2 Additional stakeholder or agency meetings that may arise (WDFW, Yakama Nation, MCFEG, property owners, etc.). 5.3 Additional technical analyses and/or reports related to levee certification. 5.4 Additional design/redesign work or review cycles arising out of levee certification analyses or permitting processes. 5.5 Other related services as requested by the City. Task 5 Deliverables • To be defined on a case by case basis. Task 5 Assumptions • When authorized in writing by the City, Task 5 services will be provided on a time and materials basis. • The total Task 5 budget is $11, 000. Reecer Creek Floodplain Mopping and Levee Certification Support Services Project 6 1 Page Attachment 2 to Amendment 2 — Consultant Rate Schedule %Aspect SCHEDULE OF CHARGES CONSULTING Effective January 2021 Urress otherwise stated In the proposaf or services agreement, current rates are as follows: PERSONINELCHARGES: ENGINEERS, SCIENTISTS, AND ANALYSTS P.cgr:yRc+e Principals and Associates I a� ?rtncioai jCie 51F"E ;, ^ee ; °. !s 2 $272 htncfpcd Scientisi/Engineor/Analyst 1 VNg Sr. Assock to Scientist/Enpineer/Analyst $235 Amclate Sclentlst/Engineer/Analysi SW Technical Professionals $140 Senior Sclerd$i/Enginear/Analyst 3 $223 Senior Scientisi/Engineer/Analyst 2 } Senior Scientisi/EnaineeT/Analyst 1 $124 Project Sclen3ist/Engineer/Analyst 3 $113 Project Scientist/Engineer/Analyst 2 j • be Projecf Scientist/Engineef/Analyst 1 } s Stay Svia-sis•,=^;,I^aa-;'-. ��' 3 i,• _ Stat) Scientist/Engineer/Analyst 2 Sia!f SCI?� isr _ r : as r�-, ;s+ 1 PERSONNEL CHARGES: TECHNICAL AND PROJECT SUPPORT STAFF Stormy Rate held/Conskucifan Staff i owly We FGefd/ConsWvctfon Supervisor I a� F'i9,a To.- ,,Iclan i $lpg Flo la Tech -Wan 1 $100 Design, CAD, and Graphics St ff $194 Engirwv-irg Dosig"r U. CAD $140 CAL' Tex t:nlcion $123 Technical fEdMng and Prolocl Operoilons Sr. Tecr-rs�Wf Edi:_. $124 Technfcoi EdNor / Project Coordinator 3 $113 P Cj4c+ Ccordfr-wori $1Q5 f''cie�: �oordira�or 1 � We PERSONNEL CHARGES: TECHNOLOGY AND SOFTWARE DEVELOPMENT i owly We SQ. Tech-1:)1zgf $OJOLt iila7lOQer 1121Q TectinoiogV Project Manager .$215 $enlotSC4tw3i9 DCiCtkas&ATChlect!perelopeF $223 S�` r,GrB' �l:vaib nr�h�la^al�ere!cor: $194 OTHER DISBURSEMENT CHARGES Lei : . ss=ir rG ,mac w $350/irr 1lle �e Fede c! .c'. are ?Sec 1955 CIC •.• 5 _ _. Ex: ar ieS Cc&, Pfus IM Cher ret:ala. crd exce^sea W;" be .0,0, dee ac a pe!;ab basis. v'%Bn vim. r�aR•::: obi! ..' F5;'�G s•�.. .... ...- _ -- •2:::2 L.f :��•.'rrm65 �.^;gyp Car• 7'. -..rte ir;e �•�.&p.'.cr, ,.•tl: ....... C°C .. __ �..� Attachment 3 to Amendment 2 — Task Budgets Amendment 2 Task Title Labor ODC Subs Total Task 1 -90% 1-90 Bridge Connection Design $21,428 $150 $21,578 Task 2 - Final 1-90 Bridge Connection Design $10,445 $10,445 Task 3 - Prepare Levee Technical Report $33,145 $250 $33,395 Task 4 - Coord with City/County/FEMA/Etc. $5,219 $5,219 Task 5 — Management Reserve Fund $11,000 $11,000 Total Amendment 2 Budget $81,237 1 $400 $81,637 KITTITAS COUNTY DEPARTMENT OF PUBLIC WORKS PUBLIC WORKS — BOARD OF COUNTY COIVWVHSSIONERS STUDY SESSION STAFF REPORT STUDY SESSION DATE: January 25, 2021 TOPIC: Hyak Parking Enforcement Support Request for Proposals ACTION REQUESTED: Authorize a Request for Proposals Supporting "No - Parking" Enforcement Support in Hyak LEAD STAFF: Mark R. Cook RECOMMENDATION: Authorize Public Works advertising a request for proposals for "No -Parking" enforcement in Hyak. BRIEFING SUMMARY: • Recently, the Board of County Commissioners amended land use in the Snoqualmie Limited Area of More Intense Rural Development (LAMIRD) including impound yards. • Ongoing violations of no parking restrictions in Hyak are hampering snow removal operations and emergency vehicle response to the community. • Public Works desires soliciting tow companies for no parking support services including towing and impounding (EXHIBIT 1). • Innovative technologies are emerging that might have merit for consideration and are made part of Public Works proposed solicitation. BACKGROUND: Towing and impounding of vehicles violating parking restrictions is found in County Code at 10.06.050 and 10.07.060: G.05.050 ow`;v- and :rapo a iiing vPr::c�as v!c�a ir,_. r.ark'ing res r cVans. Any vehicle parking in any county parking area in violation of this chapter shall be towed and impounded at the owner's expenses provided in Ch 46.55 RCW. Vehicles parked in violation of this code section are subject to a $200 fine payable and appealable as provided in Ch. 46.63 RCW. Said fines and impoundment shall be effective upon installation of appropriate signs. (Ord. 2020-002, 2020; Ord. 2019-012, 2019; Ord 89-1 (part), 1989; Ord 2015-,. 10.07.060 Tow ng and impour_ding ofi vehic'es vic:etirg parking res-.Acioni. Any vehicle parking in violation of this chapter in any no parking area or no parking zone designated in this chapter may be towed and impounded at the owner's expense as provided in Ch 46.55 RCW. Vehicles parked in the locations specified in KCC 10.07.010(13) and in Page 1 of 4 Public Works "Work Session Staff Report", 2021 violation of RCW 46.61.560 are subject to a $200 fine payable and appealable as provided in Ch. 46.63 RCW. Said fines and impoundment shall be effective upon installation of appropriate signs. (Ord. 2020-002, 2020; Ord. 2019-012, 2019; Ord. 96-16, 1996). Recent land use changes within the Snoqualmie LAMIRD now enable Public Works to solicit for no parking enforcement support services. DISCUSSION: Public Works has been working to enable a robust entbrcement response to ongoing parking violations in Hyak during high use weekends at the pass. Public Works anticipates changes in driver behavior resulting from sustained enforcement efforts including towing and impounding vehicles. Recently, a discussion with a King County Council Member provided background on current technologies being utilized by King County enforcing parking restrictions (EXHIBIT 2). FISCAL IMPACTS: Unknown currently. ATTACHMENTS: Exhibit 1: Request for Proposal "2021/2022 HYAK NO PARKING ENFORCEMENT SUPPORT SERVICES" Exhibit 2: "PAYLOCK" brochure Page 2 of 4 Public Works "Work Session Staff Report", 2021 EXHIBIT 1: "202112022 HYAK NO PARKING ENFORCEMENT SUPPORT SERVICES" Page 3 of 4 Public Works "Work Session Staff Report", 2021 eC TO j c 3kKI� r=ITgC1 1S � DEPARTMENT OF PUBLIC WORKS Mark Cook, Director xi=A8 COUMff REQUEST FOR PROPOSAL: 2021/2022 HYAK NO PARKING ENFORCEMENT SUPPORT SERVICES ADVERTISEMENT: Kittitas County Newspaper of Record (Ellensburg Daily Record): Dates of Publication: February 4, 11 and 18, 2021 All submittals received after 5 PM Local Time on February 19, 2021 will be discarded PURPOSE: Recently, the .Kittitas County Board of County Commissioners amended the Snoqualmie Limited Area of More Intense Rural Development (LAMIRD) allowing impounds yards. Seasonal illegal parking is impacting emergency response operations along with routine snow removal operations. The Department of Public Works is seeking proposals from qualified firms in deterring illegal seasonal parking within the community of Hyak. SCOPE OF PROJECT: Towing and impoundment of illegally parked vehicles or other innovative means of discouraging ongoing illegal parking in Hyak. It is anticipated that responders will consider new technologies such as smart release parking boots and/or other technologies that will not require removal of illegally parked vehicles. PROCEDURES FOR SUBMITTAL: If you wish to be considered for work under this Request for Proposal (RFP), you must be a registered consultant on the Municipal Research and Service Center of Washington — Shared Small Works and Consultant Roster (www.mrscroster.org). If interested in providing Hyak No Parking Enforcement Support Services to the County, submit a sealed envelope to Mark R. Cook, Kittitas County Public Works Director, at 411 N. Ruby St. Suite 1, Ellensburg WA 98926. Submittals shall include three copies of your RFP response utilizing provided County response forms. For your records, the County will provide a confirmation email to the contacts provided in the submittal confirming receipt of your interest in the proposal. Submittals received after February 19, 2021 will be disregarded. The County reserves the right to reject one or more submittals. 411 N. Ruby St. Suite 1 TEL (509) 962-7523 Ellensburg, WA 98926 FAX (509) 962-7663 Dept. or Public Works Page 2 SELECTION PROCESS AND PROPOSED SCHEDULE: Kittitas County selection will be based on the following criterion — a response form is provided in EXHIBIT 1 of this request: 1. The firm's ability providing necessary equipment and personnel 2. The firm's ability providing impoundment proximate to Hyak 3. Innovative technology deployment negating the need for vehicle impoundment 4. The firm's ability collecting County no -parking fines and conveying collected revenue to the County The selection process shall be in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat. 252, 42 U.S.C. §§ 2000d to 2000d-4) and the Regulations, hereby notifies all bidders that it will affirmatively ensure that any contract entered into pursuant to this advertisement, disadvantaged business enterprises and airport concession disadvantaged business enterprises will be afforded full and fair opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award. Anticipated Dates Tasks February 19, 2021 Deadline for RFP submittals February 26, 2021 Selection of Firm March 2, 2021 Board of County Commissioners Contract Award The above noted schedule is tentative and may be changed based on the number of proposals submitted. Proposals will be evaluated immediately with final selection targeted for February 26, 2021. AGREEMENT OF SERVICES: The selected consultant(s) will be expected to enter into a standard Kittitas County Professional Services Agreement. Insurance requirements are included in that agreement. The contract period shall be March 2021 through March 2022. Persons with disabilities may request this information be prepared and supplied in alternate forms by calling collect (509-962-7523). Kittitas County reserves the right to accept or reject one or more proposal(s) or any items or part thereof or to waive any information or irregularities in the proposals. Kittitas County shall have the sole discretion to determine the most responsible proposal. ADDITIONAL INFORMATION: Responders are required to utilize provided County proposal forms. Page 2 of 4 Dept. of Public Works Page 3 INQUIRIES: Direct all inquiries regarding this request for services to Mark Cook Director of Public Works at (509) 962-7523, or via e-mail: Mark Cook, mark.cook(&co,kittitas.wa.us, 509-962-7523. Page 3 of 4 Dept. of Public Works Page 4 EXHIBIT 1: PROPOSAL RESPONSE FORM Page 4 of 4 `T� r- CCD CD CD CD CD (DL O' r C .� Q- UwG C PL ° y � 0CD o b W CD o w CCD CL CL V� v 0 V3 CD CD y R A N CD UQ O ° f14 0 (D n ZiCD 0 CD w e -F oP gal ° R. o o CD C p rn n CD 0 CD S CD CD n a5 CD cr N CD co (D N O CDCD 010 C ro CD cti CL a o Pw CD CD En o w CD ata EXHIBIT 2: PAYLOCK BROCHURE Page 4 of 4 Public Works "Work Session Staff Report", 2021 LO cc ItZ CL Gn CL C= C la- c � C3 LL- C.n LU ;+} C.3 21 C.3 cnu cm C CL Y V O 6 AIR - I r _ M - F- c� AM 0 raa cro U3 W L- K uu a ;� -J-, cm H O cc W Lam] W .�I LL Y a t.. C/%� .40 } p � N dj t -00 Q1 D o (Cp o Q n•- + -o o` - M � C O O M � aD m m a, m v C Cc) 41 O` C O L L N Q_ COJ O N cn d U m E C D U 7 (�6 � — 7U. 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Lei Z co Q. m C O t `] d m O C a n `m 0 �C U) a, a _ ami u, of c ani fn y d w� Ma o� T r o w ag -Ln M aQ.E aeo OC a 'x (L L F Co Q3 7 N 0, O 0C -0L .ti• m d p G 0 C32 E E E .p0 p N p T U Z Q y@ Q v p 01 _ 3 m D) fG U w O C o 7 C C H N (6 d) '�' ``� D O O O 'O ca w n C -O �l` T O d O Q O7 G 0 m NU U i7 (6 CO� m �a V r -E-a `� Up c OC 0 V E :3I c C m Q C�(( d O a 4) U p d Co "a O � y CLL! � - .0 § .= E 3�wy C t6 c ' o coli O a N _ E w c6 i E.n m m W C Z' m tm o 7 V� ami o O c o c .0 O p� W N �6 C � (� 1 O N }'' -r< a ,.n— �C gaP (D ,� oma, �u7 E x °' E ° c)m c� k G P $ § m k 7 7 E 0 b� E2CD `�� &/ k�\\\ c e o j 2 ■ o R 2 § m-i6mE 0 E w> 3 E � » � a _ 70\ a 0_ a 2 ® >, � CML .-. o 3 U f ° % o o cr \kkk\± � £ ACL ■ =3 of ® _ # m = § & & 3 7 S m� C S -5 E � Im co n _ ■ m C/0]0u oou(D=ne kaf � /7>£. 3 (UW -2 § § 2 mfo�� o � � ■ � \ u 2 e o — CL coCc (nCo�— f 7 % k \ _ @ a)° �k0mE0 3 7 / — E w O CL. 3 3 KITTITAS COUNTY DEPARTMENT OF PUBLIC WORKS PUBLIC WORKS — BOARD OF COUNTY COMMISSIONERS STUDY SESSION STAFF REPORT STUDY SESSION DATE: January 2S, 2021 TOPIC: 2016 Parks, Recreation and Open Space (PROS) Plan Discussion ACTION REQUESTED: Direct Staff on Next Actions LEAD STAFF: Mark R. Cook RECOMMENDATION: Direct staff will coordinate a series of workshops (3) with the Board of County Commissioners for review of the existing plan as well as developing any requested plan revisions for adoption in the second quarter of 2021. BRIEFING SUMMARY: • The 2016 plan has not been reviewed or updated since initial adoption • Initial benefits of the plan have been achieved (Recreation Conservation Office approval and Board adoption) • The plan provides support for the lodging tax grant program • Not much implementation progress of plan priorities by the County since plan adoption • Staff proposes a series of workshops with the BoCC during the first quarter of 2021 with the intention of reviewing the current plan and incorporating the current Board with the recommended plan revisions and a re -adoption of the newly revised plan in the second quarter 2021 BACKGROUND: The 2016 PROS plan created a planning umbrella supporting numerous possible recreational projects in the County. The plan is sufficiently broad to cover nearly all lodging tax grant proposals during the past several years. The plan contains numerous goals that may no longer be relevant today. No update to the plan has occurred since 2016 adoption. The plan is not clear on expected County implementation efforts and those performed by others. DISCUSSION: Given the large number of goals identified in the 2016 plan (Table 1.), it might be prudent to revisit expectations of providing a rural county level of service and evaluate each stated goal against a list of Board priorities. Many of the goals seem more appropriate for entities other than the County when the expectation shifts to implementation. Page 1 of 3 Public Works "Work Session Staff Report", 2021 Table 1. Lists the goals and policies outlined in the PROS documents. A full description of each policy can be referenced in Chapter 2 of the PROS. PwAs, RocreaWn, i Open Spam Pim., ChapW 2 - Goofs and PolkjOs 1- Strategic Role 7 - Resource Parks 1.1 GoordinaE Actvilies 1.2 Planning and Development 1.3 Development Operation, & Maintenance 7.1 Waterfront Access & Facilities 7.2 Picknicking and Day -use Activities 7.3 Campgrounds 2 - Recreation Programs 8 - Playgrounds and Fields 2.1 Healthy Lifestyle 2.4 Historical 2.2 Active Lifestyle 2.5 Artand Cultoral 2.3 Environmental 2.6 Athletics 8.1 Playgrounds and Tot Lots 8.2 Recreational Courts 8.3 Skateboard Courts & Challenge Courses 8.4 Athletic Fields 3 - Cultural Arts 3.1 Programs 3.2 ArbNorks 9 - Recreation Facilities 9.1 Aquatics Centers 9.2 Recreation Centers 9.3 Community Centers 9.4 Arts & Centers 4. Resource Conservancies 4.1 Wildlife Habitat4.4 Open Spaces 4.2 Natural Areas 4.3 Forest Lands 10 - Special Purpose Facilites S - Historical Resources 10.1 Special Enterprises 5.1 Historical Features & tnterests 5.2 Manmade Environments and Features - Design Standards 11.1 Accessibility 11.2 Maintenance 11.3 Securlllf and Safety 6 - Trait System 6.1 Winter Trails 6.2 Water Trails 6.3 Horse Trails 6.4 Hike and Bike Trails 6.5 ORV and ATV Trails 6.6 On/0ff4eash Dog Parks & Areas 6.7 Streelscapes, Parkways, Gateways, and 6.8 All Trail Furnishings and Services 12 - Financial Resources 12.1 Finance 12.2 Public & Private Resource Coordination 12.3 CosYBeneftAssessment A focused set of goals for County implementation is expected to generate a more realistic implementation plan. Coupled with a sustainable funding source, the Board will be in position to make annual budget decisions regarding parks, recreation and open space investments year after year using a defined process of valuation. As projects are implemented and capital facilities are created, they will be captured in the County's annual Capital Facilities Planning process. The value of the current plan is it's generality and applicability across numerous interest groups. Since adoption, a single goal has been implemented by the County (see Table 2. ). Reorganization of the plan into two components such as: 1) County goals and 2) recreational goals by others, would bring focus to what the County can expect to achieve while providing the overall planning framework supporting activities and actions more suited for other service providers. With this approach, cities, non -profits, state and federal agencies could still utilize our planning framework when seeking funding, or when wanting to communicate how their individual project fits within an adopted County comprehensive parks, recreation and open space plan without expecting the County to fund or maintain the project. Page 2 of 3 Public Works "Work Session Staff Report", 2021 Table 2 Implementation Summary: PROS goals and current stage of action. FW4R ,&owSpam1 :GWW5.hV Goal Action 5.1 Adopt Plan Complete 5.2 Allocate capital facility funds None No significant conservancy sites have 5.3-3 Initiate PROS projects been aquired ^ No significant park acquisitions or 5.3-4 Aquire/develop parks development No significant trail acquistion or 5.3-5 Aquire/develop trail systems development No significant conservation or Conserve/designate historic and cultural designation of historic and cultural 5.3-6 resources in parks resources in parks Acquire and develp a No significant acquisition or recreation/community/special events development of 5.3-7 centers recreation/community/special events 5.4 Conduct progress assessments Currently underway Over the next several months, staff will engage the Board while seeking to redefine the 2016 plan and better identify County implementation efforts likely to result in County led actions. The Board will work to produce an implementation plan whose priorities are reflected in the 2022 budget. Staff will provide various administrative models to the Board for consideration as a companion effort in the process. Staff will assist the Board determining if a current Department of the Board that is suited to conducting the Board's desired business or if a new Department of the Board is better suited to implement the revised plan. Another option might be to grow the program within an existing department of the Board and then create a new Board Department. Workshop agendas structure as follows: 1) Focus on plan goals and seek to define the Board's priorities for County led implementation efforts. 2) Examine a revised plan structure for meeting the needs of focused County implementation efforts and defining those actions better suited for others to implement. 3) Staff will review a draft revised plan with the Board and make final adjustments leading to adoption of the revised plan, in advance of the 2022 budget process. FISCAL IMPACTS: The planning process is budgeted within PW's 2021 administrative budget. ATTACHMENTS: None. Page 3 of 3 Public Works "Work Session Staff Report", 2021