HomeMy WebLinkAboutLT-2021-011LT -202L-O1.1- K ITTITAS CO U N TY H I STO R I CA L SOC I ETY
2021 LODGING TAX SERVICES AGREEMENT
BETWEEN KITTITAS COUNTY AND KITTITAS COUNTY HISTORICAT SOCIETY
This Contract, effective January 1,2021, is made and entered into by and between KITTITAS
COUNW ("County"), a subdivision of the State of Washington, and KITTITAS COUNTY HISTORICAL
SOCIETY ("Contracto/'l,for 2021Annual Marketing and Tourism Promotion ("Event").
WHEREAS, the purpose of this Agreement is to provide for activities and expenditures
designed to increase tourism,
NOW THEREFORE, in consideration of the terms and conditions contained herein, or
attached and incorporated and made a part hereof, the County and the Contractor mutually agree
as follows:
Section 1. Scope of Work.
a. Contractor shall provide the services and staff described in its Application for Lodging Tax
Funds submitted to the Lodging Tax Advisory Committee, attached hereto as Exhibit "A"
which is attached hereto and incorporated herein by this reference.
b. Except as otherwise specifically provided in this Agreement, Contractor shall furnish the
following as required to perform the services, described in Paragraph (a) above, in
accordance with this Agreement: Personnel, labor and supervision; technical, professional
and other services. All such services, property and other items furnished or required to be
furnished, together with all other obligations performed, or required to be performed, by
Contractor under this Agreement are collectively referred to herein as "Services."
c. Contractor shall commence, perform, and complete such Services in accordance with
Exhibit "8" which is attached hereto and incorporated herein by this reference.
Section 2. Pavment.
a. As full compensation for satisfactory performance of the Contractor's Services, the County
agrees to pay Contractor the sum of fourteen thousand seven hundred and fifty dollars
(514,750.00) (Kittitas Co. lodging tax funding).
b. Additional payment terms: The County will make payment to the Contractor only on a
reimbursement basis, as receipts/invoices for any items including marketing and/or
advertising are submitted to the County, not to exceed the sum of fourteen thousand seven
hundred and fifty dollars (S14,750.00) (Kittitas Co lodging tax funding).
c. Services/Expenses that are reimbursed must be dated during the current year and final date
to submit reimbursements requests is January 15,2022 after this date funds lapse.
d, Requests for reimbursements must be submitted to:
Kittitas County Auditor
Attn: Auditor's Accounting
205 West 5th Ave - Suite 105
Ellensburg, WA 98926
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a uditorsaccou nting@co. kittitas.wa.us
Reporting requirements of your events will be required on prescribed forms from the
County Auditor.
f. Contractor is eligible to claim reimbursement for the following items and amounts only:
r Online Advertising
o Ad Production
o Video Production
r Newsletter Production and Distribution
o Website Updates
g. Contractor is not eligible to claim reimbursement for any items not listed in Section 2 (f) and
is further expressly denied funding for the following items as requested in the application as
defined in Section 1(a): N/A
h. Contractors requesting reimbursement for event-specific expenses shall submit all claims as
no more than two reimbursement requests with supporting documentation.
Contractors must complete the Lodging Tax Reimbursement online training course provided
by the County Auditor's office prior to filing reimbursement claim. Requests for
reimbursement will not be accepted by the County Auditor prior to the training being
completed. The training may be found online at the Kittitas County Auditor's website at the
fo I lowi ng add ress: http ://www.co. kittitas.wa. us/a ud itor/d efa u lt.aspx
Section 3. Performance bv Contractor.
Contractor shall not (by contract, operation of law or otherwise) delegate or subcontract
performance of any Services to any other person or entity without the prior written consent
of the County. Any such delegation or subcontracting without the County's prior written
consent shall be voidable at the county's option.
b. Contractor shall at all times be an independent contractor and not an agent or representa-
tive of the County with regard to performing the Services. Contractor shall not represent
that it is, or hold itself out as, an agent or represehtative of the County. ln no event shall
Contractor be authorized to enter into any Agreement or undertaking for or on behalf of the
County. lt is understood that the Contractor and the Contractor's staff and employees are
not employees of the County and are not, therefore, entitled to any benefits provided
employees of the County.
c. Contractor shall comply with all applicable laws, ordinances, rules, regulations, orders,
licenses, permits, and other requirements, now or hereafter in effect, of any governmental
authority (including, but not limited to, such requirements as may be imposed upon the
County and applicable to Services). Contractor shall furnish such documents as may be
required to effect or evidence such compliance. All laws, ordinances, rules, and orders
required to be incorporated into agreements of this character are incorporated into this
Agreement by this reference. Contractor agrees to obtain all required licenses and permits,
2027 County Lodging Tax Funding Agreement Page 2
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and further agrees to keep them in full force and effect during the term of this Agreement.
d. The County and the Contractor agree that in fulfilling the terms and conditions of this
Agreement neither shall discriminate on the basis of race, creed, color, national origin, age,
sex, marital status, or the presence of a physical, sensory, or mental handicap.
e The Services shall at all times be subject to inspection by and approval of the County, but
the County's making (or failure or delay in making) such inspection or approval shall not
relieve Contractor of its responsibility to perform the Services in accord with this
Agreement, notwithstanding the County's knowledge of defective or non-complying
performance, or the substantiality or ease of discovering the same. Contractor shall provide
the County with sufficient, safe, and proper facilities and equipment for such inspection and
free access to such facilities.
t. This contract is subject to review by any Federal or State auditor. Contractor shall promptly
furnish the County or its designee, or such Federal or State auditor with such information
related to the Services as may be requested by the applicable governmental entity.
Contractor shall preserve and maintain all financial records and records relating to
performance of Services under this Agreement for six (6) years after contract termination.
For such duration after the County makes final payment of compensation due hereunder,
Contractor shall provide the County access to (and the County shall have the right to
examine, audit and copy, with or without notice) all of Contractor's books, documents,
papers and records related to the Services or this Agreement.
g. Contractor understands and acknowledges that Contractor is solely responsible for its own
reporting and accounting of all state, federal, social security, and local taxes, of every nature,
arising from Contractor's performance of this Agreement. All compensation received by the
Contractor will be reported to the lnternal Revenue Service at the end of the calendar year in
accord with the applicable IRS regulations.
Section 4. Release. lndemnitv, and Hold Harmless.
The County assumes no liability for the Contractor's actions under this Agreement. Contractor
releases and shall defend, indemnify, and hold harmless the County, its officers and employees,
agents, representatives, attorneys and/or volunteers, from and against all claims, costs, liabilities,
damages, and expenses, (including, but not limited to, reasonable attorney fees) which arise or
may arise or be alleged to arise out of or by reason of this Agreement including:
Any fault, negligence, strict liability or product liability of Contractor in connection with the
Services for this Agreement;
Any lien asserted upon any property of the County in connection with the Services for this
Agreement;
a Any failure of Contractor, or of the Services, to comply with any applicable law, ordinance,
rule, regulation, order, license, permit and other requirement, now or hereafter in effect, of
any governmental authority; or
a Any breach of or default under this Agreement by Contractor
a
a
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Section 5. Compliance with Public Records Law.
ln compliance with Washington's public records law, the County will retain copies of any
documents associated with this Agreement, which may be required by law unless legally
exempt from such retention, for any applicable legally required retention period.
b. ln the event a public records request is made to the County for documents created in
relation to this Agreement, should legal uncertainty arise regarding the disclosability of any
documents under federal or state public records laws, the County shall provide notice to
Contractor pursuant to Washington's public records act, chapter 42.56 RCW, to allow
Contractor to seek a court injunction.
c.The County specifically shall not be liable to Contractor for the County's release under public
records laws of any documents not protected by trademark, copyright or other law.
Section 6. ln Insurance Waiver.
With respect to performance of this Agreement and as to any claims against the County, its Additional
lnsureds, officers, agents and employees, the Contractor expressly waives its immunity under Title 51
of the Revised Code of Washington, the lndustrial lnsurance Act, for injuries to Contracto/s employees
and agrees that the obligations to indemnifiT, defend and hold harmless provided in this Agreement
extend to any claim brought by or on behalf of any employee of the Contractor. This waiver is
mutually negotiated by the parties to this Agreement.
Section 7. lnsura and Endorsements.
a. The County may require through a request in writing that the Contractor provide the County
with a certificate, binder, or policy of liability insurance, acceptable to the County in an
amount specified by the County.
b. Such liability insurance shall be such as will protect Contractor, its employees, agents and
representatives, from all claims, losses, harm, costs, liabilities, damages and expenses
arising out of personal injury (including death) or property damage that may result from
performance of the Services or this Agreement, whether such performance is by Contractor
or any of its employees, agents or representatives.
c. Should the County require such liability insurance, the Contractor agrees to provide proof of
insurance prior to commencing performance of this Agreement.
d. Copies of the County's written request and the insurance documents provided by Contractor
shall be attached to this Agreement and by this reference will be made part hereof.
e Where insurance is requested by the County, all liability insurance policies shall be endorsed
to include the County as an Additional lnsured and shall stipulate that the insurance
afforded by the policies shall be primary insurance, and that any insurance, self-insured
a
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retention, deductibles, or risk retention trusts maintained or participated in by the Parties
shall be excess and not contributory to any other insurance maintained by the County.
Contractor shall furnish the County a certificate of insurance with Endorsement as evidence
that the required policies are in full force and effect.
Section 8. Termination.
The County may, by written notice thereof to Contractor, terminate this Agreement as to allor any
portionoftheServicesnotyetperformed,whetherornotContractorisinbreachordefault. Upon
receiving such notice of termination, Contractor shall, except as otherwise directed by the County,
immediately stop performing the Services to the extent specified in the notice. ln the event the
County terminates the Contractor's Services, the Contractor is obligated and hereby agrees to
refund to the County all monies paid for Services not yet rendered by the Contractor, if any, as of
the date of the notice of termination.
Section 9. Miscellaneous.
Contractor shall not (by contract, operation of law or otherwise) assign this Agreement or
any right or interest in this Agreement without the County's prior written consent.
b. This Agreement embodies the entire Agreement between the County and Contractor, and
supersedes any and all prior oral or written communications, proposals, conditions, promises,
representations, or understandings regarding the Services. No change, amendment or
modification of any provision of this Agreement shall be valid unless set forth in a written
amendment to the Agreement signed by both parties.
Notice for any purpose under this Agreement, except service of process, shall be given by
the Contractor to the Kittitas County Commissioners and the Kittitas County Auditor, 205 W.
5th Ave. Ste. 108, Ellensburg, WA 98926. For all purposes under this Agreement, any notice by
the County to the Contractor shall be given to the Contractor's address provided on the
signature page. Notice may be given by delivery or by depositing in the U.S. Mail, first class,
postage prepaid, certified mail, return receipt requested.
d. The section and paragraph headings of this Agreement are for reference convenience only
and are not intended to restrict, affect or be of any weight in interpreting or construing the
provisions of such sections or paragraphs.
e. This Agreement may be executed in one or more counterparts and by facsimile, each of
which will be deemed an original, but all of which together willconstitute one and the same
instrument.
f. Contractor warrants to the County that the individual signing on Contractor's behalf has the
requisite power and authority to enter into and to perform Contractor's obligations under
this Agreement. Contractor further warrants to the County that Contractor has made no
misrepresentation or misleading statement in connection with this Agreement, and is not in
a
c
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violation of any applicable law, ordinance, or regulation the consequence of which will or
may materially affect Contractor's ability to perform its obligations under this Agreement.
g. lf any term or condition of this Agreement or the application thereof to any person(s) or
circumstances is held invalid, such invalidity shall not affect the other terms, conditions or
applications which can be given effect without the invalid term, condition or application. To
this end, the terms and conditions of this Agreement are declared severable.
h. The exclusive venue for any action brought to enforce this Agreement or any of its terms
shall be in Kittitas County, State of Washington.
The performance of this Agreement is subject to termination without liability by either party
upon the occurrence, or upon the prediction by the National Oceanic and Atmospheric
Administration, any other agency of the United States Government, or any agency of the
Government of the State of Washington of the occurrence of any circumstance beyond the
control of either party-including, without limitation, acts of God, war, acts of terrorism
within a fifty (50) mile radius of Kittitas County, government regulations, disaster,
pandemic/epidemic illness, strikes or threat of strikes (except that neither party may
terminate this Agreement for situations involving that party's own employees), civil
disorder, or curtailment of transportation facilities-to the extent that such circumstance
makes it illegal , impossible or economically impracticable for the parties to complete the
duties and mutual obligations agreed upon and imposed upon them herein. The ability to
terminate this Agreement without liability pursuant to this paragraph is conditioned upon
delivery of written notice from one party to the other within 10 days of such occurrence or
upon delivery of written notice from one party to the other within 24 hours of the receipt of
notice of the prediction of any of the above occurrences. To the extent feasible within the
constraints imposed by any event of the type described above, the parties agree that if the
triggering event is of apparently or likely transitory effect, the parties may negotiate such
amendments to the agreement that are mutually satisfactory and not otherwise contrary to
law, including but not limited to a change in the dates for completion of any portion or the
entirety of this agreement.
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KITTITAS COUNTY
BOARD OF COUNTY COMMISSIONERS
Vice Chai
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LT -2021"-OL1- K ITTITAS CO U N TY H I STO R I CA L SOC I ETY
IPrint Name]
F
Soci\, tnc
llLl tr ?.rA A,rrp
I IAddress]
Pr 5t)1 .q35.
"8/,n'l,D
Clerk of the Board
FORM
Deputy Prosecuting Attorney
2027 County Lodging Tax Funding Agreement Page 7
Exlr rbil' fru
CLTAC: Application for Lodging Tax Grant Funding
Grant Application
Workshop - 2020 *Dd you attend lhe 9ant Appication V\brkshop - 2020 hosted by ttre lfttiias County Charrber of Co*nerce?
{; Yes
(.No
f Yes,
I luve read and understand Stlbrillal irstrtc'tions and C*neral lnfornation lor tl:e 2A21 Lodgirrg Tax Gant Funding
R"ccess
Submittal lnstructions
& General
lnformation *
You are strongly encouraged to compose your responses to the questions of this form with a desktop text
editor and save your utork, then copy and pasie the information into the form. You may also save a drafi by selecting
the button at the boltom of this page. When you do this you will be logged out and must log baek in to continue. ln order
to save a draft you will need to provide an email address and a passr,r,ord. After completing the save draft, you will be
redirected to landing page containing a link to log back into the form. We suggest you save this link as a bookmark. The
link will also be sent to you in an email.
Organization I nformation
Name of Organization * Kittitas County Historical Society. lnc.
Organization Address * Sreei Adc1ress
114 E 3rd Ave
Addless Line 2
0lv
Ellensburg
fostal I Zip Cctte
98926
State / R'ovince / Fi4ion
Couniry
USA
Organization is a:*f Business
6 Non-Profit
(Note: Please submit W-9 for business or IRS Designation Letter for non-profit.)
Click here to view sample documents (redacted).
Upload Proof of irs letter.pdf
Organization Status *
Acceptade f ile lornEts irlclude: JFG. FDF or llFF.
Project Contact I nformation
First Mme*Sadie
Thayer
509-925-3778
Last Name*
Phone Number*
Email*sadie.ihayer@kchm.org
Project or Event lnformation
44.31K8
ProjecVEvent Name * 2021 KCHM Marketing and Tourism Promotion
Service Categories Oeck all categories that apdy to lhis apdication
[7 Tourism promotion/marketing
V Operation of a special event designed io attract tourists
17 Operation of a tourism related facility
f other
Event Dates
Please provide any specific dates, or range of dates, on which your event or project will be held. You may add as many
dates or date ranges as necessary-
Event Dates
Start Dates*
11112021
ProjecVEvent
Location *
New or Ongoing
ProjecVEvent? *
Amount of Funding
Requested *
End Dates
12t3112021
Kittitas County
f Ongoing ProjectlEvent (More than four years in existence)
(! NewProject/Event (Four or fewer years in existence)
$ 27760.00
lf you sdected "Orgoing FlojecUBrent" above this anouni nay not exceed 10% of the total expense budget of this
prdect.
Funding Request Max
Tourism Seasons*From the list below , w hat season w ill your project enhance tourism? Select any w hich apply
p Year-round (January - December)
l- Off Season {November - February)
l- Shoulder Season (October or March - May)
l- High Season {June - September)
Application Questions: Part 1
Please anslver each question completely, in the order listed. Please include anysupporting data within the
response narrative.
1 | ProjecUEvent Description
Please provide a description of your project/event.
Response 1:
Project/Event*uescflptron
This project is designed to increase historic awareness, brand avrrareness, and
eventual tourism and attendance by continuing to apply new and exciting
promotions through social nredia nrarketing, online video and nermletter production
and distribution, and uiebsite development relating to Kittitas County history.
The project will focus on the development of virtr-ral lectures, with a tourism
promotion of Ellensburg and Kittitas County: possible promotion of onsite lectures
depending on guidelines wtrich rrould feature topics and entice visitation of the
area and museum; vvebsite updates for activities, including but not limited to virtual
and onsite leciures, making it more mobile friendly, "Did You KnoW' pages on
topics of local history questioned by frequent visitors and guests to the county, and
eftibits to be featured in 202 1 including irrigation, fair and rodeo, the Rodeo City
Roller Girls, banking history iincluding the Kitlitas Slate Bank, Cle Elum State Bank
and the Roslyn Bank Robbery), disastrous events (like the 1906 Floods in
Ellensburg and Cle Elum); and more. Videos will be developed to include personal
stories of newfeatures and stories relating to these topics and historic items and
incorporated on the website. All will be featured ihrough twice monthly newsletters
that will encourage individuals to stay irr Kittitas County and highlight infornration
related to the theme of that ner,rsletter.
This entire plan is focused on sharing information and encouraging individuals to
learn more about Kittitas County history wl'rile staying sale during these uncertain
times. Since many of our plans for 2020 had been cancelled or postponed unlil
2021 (and those plans even remain uncertain due to our limited capacity), raie are
pursuing a more-virtual opportunity to share our Museum and local history with the
raorld. Prior to the COVID-19 closure on March 16,2020, rrrc had corrtinued to show
a 25% increase in attendance per nronth. These numbers were reflected in 2019
year-errd totals of 8,328 total visitors (5,426 came to viewthe exhibits only, with an
increase of 3B6 overthe prioryear). With onlyone cancelled lecture, ra,re had 1,956
attend our annual lecture series (showing a decrease ol 144 from 2018 numbers).
By sharing our local history in these new formats. lre intend to draw interest in the
community from individuals from the entire western United States \ itro may be
planning upcoming trips. or are interested in history and our commLlnity.
2500 char:rcter lrrlt
List of lntended Use of Funds*
$8,400.00 Online Advertising
$1,260.00 Ad Production
$1 0,000.00 Video Production
$3,600.00 Newsletter Production and Distribution
$4,500.00 Website Updates
2l Supporting Kittitas County as a tourism desiination
1. Atmy from their place ol residence or business and staying overnight in paid accommodations;
2. To a place fifty miles or more a\,€y from their place of residence or business for the day or staying overnight,
3. or fronr atrother country or state outside of their place of residence or business.
You must provide the evidence utilized in determining your projections.
Response 2.1 *Vlhy would tourists travd to Kjttitas County to attend yexr eventractivitlfacility?
The Museum seeks funding to support advertising for marketing and production of
e{ribits, lectures, and neirsletters that connect county history with a wider
audience.
Visitors traveling in and to Kittitas County often find themselves interested in the
history of the community they are visiting. The Kittitas County Historical Museum is
dedicated to the collecting arrd preservation of our county's history and the display
and interpretation of that history, often drawing people from across the world to the
facility to eplore local history, uhether as an immediate destination or
complinrentary destination on a visit to and through Ellensburg.
lndividuals may be interested in learning information about local history on a myriad
of topics, such as family history and building history. Or they may be interested on
specific topics, such as being vehicle enthusiasts or rock and mineral collectors.
Since ihe Museum is focused on the entirety of Kittitas County history, wthin 2,333
square miles, there is quite a bit of hisiory going back to its geological roots to
modern day.
Visitors often come through for oLrr exhibits, which some highlights are the
Ellensburg Blue Agate display, the neon signs, the antique automobile collection,
mining and logging history, local agricultural display, Native American basketry and
beaduork, the military service room, a railroad display, and county-wide business
ephemera.
Many of our e*ribits also include things about other organizations and displays
throughout the county, or are developed through collaborative efforts with groups
and museums in and around Kittitas County. For example, in 2021, exhibit plans
include displays by the Kittitas Reclamation District; the Kittitas County Fair and 4H
groups; and the Rodeo Ciiy Rodeo Girls. Displays on banking history (focusing on
the Kittitas State Bank, Cle Elum State Bank, and Roslyn Bank Robbery), and
disastrous events (like the 1906 and 1948 floods in Ellensburg and Cle Elunr) may
ir.rclude partnerships with the Roslyn Museum, the Roslyn-Ronald-Cle Elum
Heritage Club, the Northern Kittitas County Historical Society, and others.
Our Lecture Series includes presentations on various aspects ol Kittitas County
history, st-rch as geology, Native American history, and interesting tidbits of local
lore and legend. Presenters encourage lhe participants to visit locations
throughout the County, and brochures are provided to further encourage visitors
and event attendees.
2500 charailer lirit
Response 2.2 *
Application Questions: Parl 2
lbscribe lhe prior success of your evenVactivitlacility in attraction toilrists.
By reviewing our guest register and through verbal interaction with guests, we have
found that 620/ool our guests in the year 2019 (5,163 of 8,328) were from the 50+
mile range. We have found with the 2019 offerings that more individuals will visit for
a day-trip or overnight trip from the 50+ mile distance. Visitors from Washington
State primarily came from Seattle, Tacoma, Olympia, Bellevue, Bellingham,
Puyallup, Renton, and Snohomish. Holuever, rae have had visitors from 45 states
with them primarily being from California, Oregon, Florida, Texas, Idaho, Arizona,
Wyoming, Montana, Wisconsin, and North Carolina.
lnternational visitors came from Argentina, Australia, Canada, China, Colombia,
France, Germany, lndonesia, lsrael, Japan, Mexico, Moldova, the Netherlands, New
Zealand, Poland, Saudi Arabia, Spain, Sueden, Thailand, United Arab Emiraies,
and the United Kingdom.
For 2A20, visitation as remained just as strong, with guests visiting the museum
recently from around the world.
Additionally, our social media reach has been predominalely to those ouiside of the
50+ mile distance, with our top cities following primarily registering as Seattle,
Taconra, Portland, Spokane, Kennewick, Vancouver (WA), Everett, Port Orchard,
and Auburn.
We have ascertained the data from our register book that indicates lecture
attendees came from as far as the Tri-Cities, Renton, lssaquah, Moses Lake,
Portland, OR, and even Georgia, beyond those from Kittitas County. ln most cases,
most had heard about the lectures from social media marketing and promotion.
We anticipate with more lectures vre will have more guests from the 50+ mile
disiance. Many of our 2021 presenters are knorarn to draw attendees from the Tri-
Cities, Northeast Oregon, Wenatchee. and Spokane. With the planned promotions,
ure e&ect greater interest and visitation from ihe areas of Seattle-Tacoma,
Portland. Oregon, and Eastern Washington. As viewers tune in to our virtual
lecture series and videos, we anticipate a greater reach throughout the entire
vlesiern United States.
Additional events and activities, including new exhibits, have aliaays proven to be of
interest to those looking to day-trip or overnight in Ellensburg and Kittitas County.
We are looking to promoie exhibits between historical sites and museums in and
throughout Ellensburg and Kittitas County as well as Central Washington in 2021.
2500 character linit
3llmpact
Response 3:
Measuring Results*
Application Questions: Part 3
Dscribe how you will prcxrote your eventractivity,{acility to attract tourists.
Our Museum will be promoted in a series of r,rays to attract tourists to visit at a time
they feel most comfortable to them. Since there are a number of current
restrictions, it is important to make the organization accessible to everyone. By
producing videos of monthly virtual lectures (and possible in-person lectures),
along Wih exhibits, it will enable the museum stays accessible those who wish to
examine and study Kittitas County history.
The advertising also helps to promote this accessibility, along with points of interest
that uould entice visitation of the area and museum. lt uould include highlights,
such as a frequent "Did You Knovr/' feature on our u,ebsite wtren updaied that
uould highlight an aspeci of local history about a person, place, event, or activity,
or item in the collection, This \rculd be also featured in our ne\ sletter that
individuals uould sign up for and that rrould highlight more in-depth stories of our
eftibits, afilfacis, activities, and events, along wilh ongoing activities at our partner
organizations. Online advertising uaruld be targeted toraard specific interests in the
western United States, encouraging individuals to sign up for ihe neusletter, virtual
(or onsiie) leciures, and to visit our vrcbsite and eventually the Museum.
By featuring exhibits and highlights ihrough video and website updates. it is our
hope to entice individuals to visit our museum and see items of interest to them.
The lectures provide a different avenue to learn more about a specific topic on
local history, in anticipation of a return to the Museum, but it uould invite attendees
to visit the museum and stay in Ellensburg; a message that vrould also be echoed
in our online advertising and neriusletters.
We will measure our success through tracking sign-ups of the neusletter and
lecture portals. the open-rate of the nerarslelter, the vievr,s of the videos, Google
Analy,tics and tracking of the uebsite and respective social media insights and
tracking. We will also track onsite visitation through our Attendance Log, which raie
compare to the previous years to identify trends and adjust our advertising
campaign accordingly.
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4lCollaboration
lf your organization collaborates or has created partnerships with other organizations, groups, or other
events, how is this accomplished?
4.1 Collaboration *Throughout the year, the KCHM hosts special exhibits, programs, and events to
promote the topic of a particular exhibit. We work with local businesses and other
non-profits to co-market these events uhich increase exposure for both parties. We
anticipate many of the same partnerships lor lhe 2O21 year as previously, but due
to the uncertainty of events, we will adapt our collaborative efforts accordingly.
ln the past and present, vle have sought assistance with the Kittitas County
Chamber of Commerce, rartrich has been beneficial. Through co-sponsoring events
having a booth, etc., \e have increased our presence at events throughout Kittitas
County. We e>pect to continue expanding our community presence in 2021 .
We partner with organizations to provide e*ribits, inlormaiion, or provide
involvement that helps to enhance community events. A few of those are:
Spirii of the West Corrboy Gathering: An e*ribit on covrrboy culture and venue;
Cruisin'for Hospice Car Show Provide antique andlor cars for display;
Jaz.in lhe Valley: Exhibit on local music history plus a children's activity;
Ellensburg RodeolKittitas County Fair: E*ribit on event history and provide
historical photos and information for display at the event;
Ellensburg Film Festival: Venue for nrovie shovriings;
Moments to Remember: An annual exhibit that {ocuses on an aspect of local
nostalgia; and
Puget Sound Energy Wild Horse Wind Farm: ltems loaned for annual display and
partnership for the annual Ellensburg Rodeo Parade.
Walking Tours: Partnership with Gallery One Visual Arts Center, Ellensburg
Downtown Association, Haunting Ellensburg, Yakima River Canyon Bird Fest,
Central Washington University, and more, to provide themed lwlking tours in and
around Ellensburg.
We serve as a resource for historical arlifacts, photographs, and information for
events such as new businesses, local events, individuals doing research, and
more. We also provide space for events and host activities for statewide
organizations.
We pariner with businesses and organizations for our e*ribits and programming:
lron Horse Brewery, Roslyn Museum, the Northern Kittitas County Historical
Society, Thorp Mill, the Cascade Association of Museums and History, the
Washington Museum Association, and other local and regional events.
Our annual Lecture Series is nrade possible through the Humanities Washington
Speakers Bureau and potential partnerships with local and regional groups, like
CWU, Mountains to Sound Greenuay, and more.
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4.2 Promoting Local*
EUSINESS
Dscribe how you will ixorrote lodging establishnents, reslaurants. and business located ilr t(ttjlas Oounty
We will promote lodging establishments, restaurants, and businesses located in
Kittitas County in a variety of methods. Throughout the year, ute have a number of
special exhibits, programs, and events to promote the topic of a particular exhibit.
We tivrrk with local businesses and other non-profits to co-market these events
which increase e)eosure for both parties.
We anticipate to feature a number of these parlicular businesses through our
exhibit upgrades and through references on our rivebsite as links; through the
viriual lectures were they have a full screen of information that sends people to
local resources to plan trips; promotion ihrough our social media accounts.
especially as facts about businesses thror:gh our "Did You KnoW' notes; and
lhrough our videos and newsletters that encourage individuals to visit and stay
locally.
Currently the Museum has an entire e$ibit room ol 2,40A square feet plus an
additional space of 600 square feet that features local businesses past and
present. As e*ribits update, there are ways to incorporate information on current
local businesses. Additionally, plans are in the vr,rrrks to have specialized e>&ibits
on local automobile dealerships that have existed past and present and the Kittitas
Reclamation District. We have worked with lron Horse Brei,rery for an upcoming
project. We also have a display at the Hotel Windroq and are looking for additional
collaborative projects in and around Kittitas County.
Other plans to promote local lodging establishments, restaurants, and businesses
include tour and event sponsorships, exhibit and programming partnerships, and
through opportunilies to provide historic research, photographs, and information
for the business which is a great collaborative effort that co-promotes lhe business
and museum. For example, we have provided information to the Red Pickle about
the Black and White Servrce Station building in Ellensburg, and vlie are actively
v\orking with businesses in Ellensburg. Kittitas, Cle Elum, Roslyn, and Easton.
Museum staff and volunteers also provide \4,ord of mouth recommendations and
print materials at lhe museum for individuals interesled in local lodging
establishments, restaurants, and businesses.
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4.3 Host Hotel*ls there a host holei foi'your evenl or grant prqject? lf yes, list the hotel.
trNo
f Yes-
5l Future Plans
Please explain what plans exist to allow this project to become self-sustaining. tnclude any plans for ticket
sales, event sponsors, and other cost-recovery models.
Future Plans*The Kittitas County Historical Museum has plans to make this program self-
sustaining.
Due to the success of the advertising, the Museum's Board of Directors has
become educated about the rate of return of the advertising investnrent and
maintains a budget line ol $2,500 to match any advertisirrg or reach alternative
markets-
We have received an increased rate of donations to the museum as a result of
increased visitation to the museum, which we attribute to the current advertising
campaign. We have also increased our membership program in wtrich the fees go
toraards funding events, activities, and programs.
It is anticipated that with the auareness of the museum, its exhibits and lecture
series, revenue from our gift shop, donations, and membership dues will eventually
itrcrease, allowing the advertising budget line to growto a larger amount and
reduce future requests for support from the Kittitas County Consolidated Lodging
Tax Grant,
Our leclure series, if allowed onsite, has a preferred hotel of the Holiday lnn
Express for our lecturers and guests. ln the event u/9 develop further plans for
events, rue will \ ilrk with a hotel for a package or event activity.
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Application Questions: ?art 4
6l Additional lnformation
Provide any additional information which will assist the Lodging Tax Advisory Committee in evaluating your
project and its benefit to tourism.
2020 lnformation ll you haci a planned evenlinZA20. \ilhether il was able to take place or not. please Ccscribe any successes arrd
challenges you experienced.
There rnere numerous planned events scheduled for the Museum in 2020 that were
cancelled or postponed as a result of the COVID-19 closure. The Museum uas
open from January 1 until March 15 before closing effective March 16 until June 24.
Upon reopening, the Museum had cancelled its annual leclure series (after an
initial postponement), its \lalking tour program, the monlhly Memory Caf6, and
several group nreetings planned throughout the remainder of the year. Additionally,
several efiibits have been cancelled. while tuo collaborative exhibits have been
postponed until 2021.
Despite these challenges, upon reopening on June 24, museum visitation resumed
at approximately 30% of its regular summer rates (for example, 259 visited in July
2020, compared to BBB in July 2019) and has been steadily increasing each month
that passes. Visitors also have been strong financial donors and gift shop
purchasers.
Additional lnformation
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Supporting Documents You lray upload arry supprling dcrunents stich as graphs. irnges, diagrarrs, nurket;ng finterials, elc.
KCHMl.pdf 105.s1K8
You are allollqJ to subnii up lo 3 single g;ge (l,S Leller) dcrunrerrts in JIG. ff rxTFFftltnnt
7l Previous Lodging Tax Grant lnformation
Number of people travelling more than 50 miles for your event?
2019 Actual* 2021 Projected*
5,163 3,680
Number of people traveling from outside WA State for your event?
2019 Actual* 2021 Projected*
2,488 1,840
The number of overnight guests who stay in paid accommodations in Kittitas County
for your event
Previous Years
Avwrded Lodging Tax
Grants *
Overall Attendnace
2019 Actual*
8,328
201 9 Actual *
516
Prior Year Paid
Overnight Stay Data
2019 Methodology*
l-hs your event received Loclging Tax funds in previous years?
i No, this eventlproject has not previously received Lodging Tax Funding
/- Yes, 1 year previous
f Yes,2 years previous
(' Yes, 3 or more years previous
2021 Projected*
7,359
2021 Projected*
460
h addjtion to field above, yor-r rray u$oad the evidence lo support the pior years' rocxr-/night infonation.
You n'ay upload up to three single pages (LF Lefter), of info nation. lf you a sirEie mrlii-page docu!']€nt, mly the first
three pages willbe considered. lhe fdlowing fornats. will beaccepted: JB. FSor TIFF
Wut rethodology did you use to calculate the 2019 actual nunlxrs?
lf Direct Count (preferred)
l-- lndirect Count
[y' Represeniative Survey
l- lnformal Survey (preferred)
lT Structured Estimate
l- Other
Number of paid lodging room nights resulting from you event/activilylfacility?
2019 Actual* 2021 Proiected*
119 115
2021 Methodology*
Methodology
Narrative *
\A,hat nethodology will you use to calculate the upcorying nurbers?
V Direct Count (preferred)
l- Indirect Count
[f Representative Survey
l- lnformal Survey (preferred)
ly' Structured Estimate
l- Other
Flease explain.
While hard to quantify, ue are anticipating an average visitation rate based on
previous years. We epect to utilize a different guest book log in 2021, wi'rich will
ask {or more detailed information. along with digital survey for those r,nho attend our
virtual events. lt is anticipated that based on the visitalion rate, which is known to
increase approximately 25% yearly, that rle should have the same growth for 2O21 .
Horrvever, M/e show a marketed decrease to 2016 numbers due to the anticipated
lack of individuals coming onsile for the lecture until the second half of 2021 .
It is our e4oectation that the Museunr also serves as an added benefit to
someone's stay, so it may not create the initial hotel room reservation but may add
one or tlro nights stay on an existing one.
Our Museum Monthly Attendance numbers continue to show multi-year highs in our
visitor attendance, and at the end ol 2019,8,328 people visited ihe Museum. This
ra,as an increase of 27 individuals when compared to 2018's attendance numbers.
It is hopeful the numbers will return back to the same levels for in-person visitation
in 2O21 . Ho\ffever, while individuals may be leery of on-site visitation, and
guidelines make it fairly restrictive, ra,e can reach oul and increase our support and
contact through viriual contact wtrich rnould boost our counts accordingly.
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Application Questions: Part 5
SlFunding
Does your organization have, or have you applied for, grant lunding from other sources? lf not, rniry not? lf yes, please
list the funding you have for the project, including any volunteer and in-kind sources in Question 9l Projeet Budget
Overview.
Funding sources and amounts wtrich have not yet been secured will be listed separately, in the field{s) directly below
Finally, what changes u,lculd occur if the project couldn'i be funded?
Other Funding *Does your organization have, or have yolt applie{j for funding lrornotler sources?
fYes 6No
.*trclanatton lf nct, why not?
The Kittitas County Historical Museum currently receives no monetary support for
advertising beyond the allocated amount through the museum's annual budget and
what is awarded through the Lodging Tax Grant process. The Museum's Board of
Directors has dedicated an annual stipend of $2,500 to nratch the Lodging Tax
grant fund request thror.rgh its annual budget.
While we have applied for grant funding for capital improvement and archival
project specific funding in the past, the funding received \ ,as dedicated for those
projects and not for advertising. We uere not funded for additional au/ards for
advertising nor were trve successful in receni years in receiving other grant funding.
ln 2019, \ e applied for br-rt did not receive funding for capital improvement project
funding lhrough local, regional, and national grants in addition to grants specific to
museum collections storage, archives nraintenance, collections care, and historic
preservation. Due to the COVID-19 situation in2020, we \/ere unable to pursue
projeclbased grants in 2020. However, we anticipate applying for these grants in
luz t.
Additionally, wi'rile we urere successful in applying for the Humanities Washington
Speakers Bureau for our evening lecture series programming, wtrich provided a
stipend for speaker fees lvhile the museum will be responsible for travel expenses.
plans changed due to the COVID-19 situation. Hor,rever, that funding is specific for
programming and cannot support other uses. We are also looking for additional
grant opportunities to support additional development of our programming and
events.
The $16,500 listed includes the $2,500 the Board has allocated along with
additional funding specific for the lecture series u/rich is project specific funding
that will be part of the project, costs that are not directly factored in this project as
each speaker nrust be reimbursed for their time and travel, and many are noi part
of the Humanities Washington Speakers Bureau. Other costs include exhibit
upgrades, which are part of the museum's general operation and may grossly
exceed the amount listed depending on the plans and remodeling necessary to
execute the plan. These funds are also responsible for general operalions,
including collections care and interpretative planning.
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Funding Shortfalls * \,{,hat changes will be rrzcje if funcling for your reqlesi is rtl available tlr reconrendecl?
We ask for support from the Lodging Tax Grant lo help accommodate all of the new
ideas we wculd like to use to achieve success.
lf not funded in full, we u.rculd adjust our plans to reflect the decreased budget;
hor.rever, depending on the allocation. \i!e may be unable to pursue any of the
planned virtual activities as ra,e do not have the capacity to do video production,
neusletters, virtual lectures, or maintain our vr,ebsite vvth our limited staff and
resources.
This uould effectively silence a great opportunity to engage with individuals from all
across the !1,estern region of the United Stales vrho have expressed interest in our
Museum, and our lecture series, wtrile we have limited capacity and ability until
COVID-19 restrictions are lifted.
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Matching Funds
Percentage
59.44
/o
llris field will auto iill wilh the colre,ct percenlage i)ased iln ycx.u input to budget section belo\i1
9l Project Budget Overview
Please complete budget for this project/proposal. lf your agerrcy operates independently of this project application it may
not be necessary to submit the entire agency budget. You must submit a budget which specifically pertains to the
project/event for which you are requesting funding and adheres to the basic budget format shown below.
The budget must include anticipated revenues, ependitures, and any potential profit or loss. For projectslevents wtrich
are ongoing for more than one (1) year, please also submit actuals lrom the previous three (3) years of operations
(need not be consecutive) for the projectlproposal if applicable.
For any claimed in-kind contributions valued at $500 or more and related to marketing/advertising, you must
submit veriflng documentation which assures the contribution will be provided, For instance, if you are
claiming in-kind contributions in the form of advertising match, a binding contraci itemilng the matching value and
obligating each party must be provided.
ATTENTION: ln an effort to allowan adequate level of flexibility for all applicants, not all fields in the budget portion are
required to be filled before this form is submitted. Providing all applicable data is your responsibility, failure to do
so will potentially jeopardize your application's chance for review.
Verification of ln-kind
Contributions
For any clained in-kjnd ccntribulions valued at $500 or rare and relate<l lo nnrkeling/adverlising, you nus! subnit
verilying docun€nlation whiclr assures the conlnbution will be provided.
Budget Year
Edit if necessary 2017 2018 2019
Revenues From Consolidated Lodging Tax Grant
Past Actual 2
$ 8,000.00
Past Actual 2
$ 5809.01
Past Actual 2
$ 13809.01
Past Actual 1
$ 15,000.00
Past Actual 1
$ 3750.03
Past Actual 1
$ 18750.03
2021
Projected
$ 27,760.00
Projected
$ 16500.00
Projected
$ 0.00
Projected
Projected
$ 44283.56
LTAC Grant
Funding
Past Actual 3
$ 13,750.00
All Other Revenues
Account Name Past Actual 3
Museum Coffers $ 3500,00
Past Actual 3
$ 17250.00
I n-Kind Contributions (except volunteerism)
Account Name Past Actual 3 Past Actual 2 Past Actual 1
$ 0'00 $ 0'00 $ 0'00
Contributions of Volunteer Time
Past Actual 3 Past Actual 2 Past Actual 1
Number of Hours
Calculated Value of
Projected Volunteer
Time
$ 23.56
Revenue Totals
Account Name
Advertising
Expense Totals
Profit & Loss
Past Actual 3
$ 13875.03
Past Actual 3
$ 13875.03
Past Actual 3
$ 3374.97
Past Actual 2
$ 14686.60
Past Actual 2
$ 14686.60
Past Actual 2
$ -877.59
Past Actual I
$ 16890.58
Past Actual 'l
$ 16890.58
Past Actual 1
$ 1859.45
Projected
$ 27760.00
Projected
$ 27760.00
Projected
$ 16523.56
Application Certification
The applicant here certifies and affirms: 1. That it does not now, nor will it during the performance of any contract arising
from this applicalion, unlawfully discriminate against any employee, applicant for employment, client, customer, or other
person lttto mightbenefitfromsaid contract, byreason of age, race, color, ethnicity, sex, religion, militarystatus, sexual
orientation, creed, place of birth, or disability; 2. That ii will abide by all relevant local, siate and federal laws and
regulations and; 3. That it has read the information contained in the lnstructions on pages I and2 and understands and
Wll comply with all provisions thereof.
Certified by:
tsade*fr&ogta.
Name *Sadie Thayer
Museum DirectorApplicant's Title*
-rr
Internal Revenue Service
Director, Exempt Organizations
Data: October 18, zOOt
KITTITAS COUNTY HISTORICA! SOCIETY INC6.IR<
PO BOX 460
ELI.BNSBURG WA 98926*A460
Departnent of the TreasuryF.o. eox 2508Cincinnati, otrio 45201
Ferson to Contact-fD# : 31-Q7326
Agent Wj.lliam C ,Jarvi
ContacL Telephone Nunbers:
877-829-5500 Phone
513-263-3?56 FAX
Federal fdentification Number:
91-60377 83
Dear Si-r or Madam:
?his is in reference to your retter of May i-J-, zo}Lr requesting aruring regarding your qualification for status as an exempi operatingfoundation as defined in section 4940(d)(2) of the Internal Revenue Code.
our records j"ndicate you were recognized. as exempt from federalincome tax under section 501{c}(3) of the Code effective September of Lg':,A,ft was determined the organization was not a private foundation within the
meaning of section 509 {a) of the code because it is an organizationdescribed in Section 1?0(b) (L) (Ai (vi) anii 509(a). you have arso beendelermined to be a private operating foundation wiihin tl:e meaning ofsection 4942(j) (3) of the Code as of January l, 1996.
The information submitted indicates your governing body is broadlyxepresentative of the general public as evidenced by the large number ofarea resj-dents of various occupations making up the Board.. No BoardMembers are disqualified persons
section 4940 (a) or the code provides for the impositj-on on each
exempt private foundation of an excise tax equal tc 2 percent of the netinvestment ineome of such foundation for the taxable'year,
Section 4940 td) (1) of the Code provides no tax shall be imposed, undersection 4940 on any private foundation which is an exempt operatingfoundation for the taxable year.
Section 4940 {d) c'f the Code was enacted pursuant to the ?ax ReformAct of t_984, l_gg4-3 c. B; (vol. 1) r {the 'rAct,'} .
section 4940 (d) (2) of the code provides the term *exempt operatingfoundation" means with respect to any taxable year, any private foundationif*
a- such foundation is an operating foundation (as defined insection 4942 (j ) (3) ;b. such foundatioh has been publicry supported for at reast l0' taxabLe years;
The Kittitas County Historical Museum is a private, nonprofit charitable organization. With only
two paid staff and 17 volunteers, we plan to continue building awareness of the museum,
which will reflectively increase our further sustainability.
ln 20L3, we embarked on a new advertising campaign after having been denied funding the
previous year. Through the new program we saw a positive response from visitors. Overall, we
saw a consistent 25-28% increase in attendance yearly, especially in our targeted market. Our
museum attendance nearly doubled from 4,975 in 2013 to 8,697 in 2OI5, and while 2016
decreased in visitation to7,359, it was a higher annual visitation rate than previous years. ln
2018, we ended the year with 8,201visitors.
Our Museum Monthly Attendance numbers continue to show multi-year highs in our visitor
attendance, and at the end of 2OI9, we had 8,328 which was a slight increase over 201-8
numbers. ln the midst of 2020, we have not yet regained a glimpse of 2O19 numbers but we
are at a monthly high of 30% of our monthly attendance, averaging 290 visitors.
We have also had yearly increases in donations to the museum and gift shop sales as a result of
the increased visitation. Our donations are at l08o/o of the anticipated amount for 2020. Gift
shop sales are already exceeded the expected annual income at a rate of L09%. We have
invested more into the gift shop in 2019 which has in turn increased sales. We plan to increase
our offerings again for 2021-, tying to events and programming.
As another direct result of increased visitation, the museum has experimented with its hours to
meet the needs of the community. For example, the Museum was open for 3 Sundays to
coincide with major events in 20L9 (Spirit of the West, Jazzin the Valley, and the Kittitas County
Fair/Ellensburg Rodeo). These openings have resulted in increased visitation to the museum as
a whole, with an audience that often has never had the opportunity to visit previously due to
timing. We did not have the opportunity to do that this year due to cancelled events but plan to
resume this in 2021.
By continuing to build on a successful model, we plan to attract a new audience that has had an
increased interest in the Kittitas County Historical Museum, Ellensburg, and Kittitas County.
Through the months of June to August 2019, we have had a noticeable increase in visitors from
the Seattle-Tacoma area and the Portland area. Whether it was indicated in print or verbally,
we found that most of these visitors were day-trippers (-75%l with another destination, such as
Spokane or British Columbia. Others (*25%l were staying overnight in Ellensburg while
attending an event or activity and visiting the downtown. By advertising to these markets, we
are targeting a demographic already predisposed to visit the museum. These individuals are
already interested in history and are more apt to visit the museum and local attractions. By
producing the advertising, we will be able to add more information and an overall access and
view of the museum to the advertising which may attract more visitors.
With a program building on the success of social media marketing, we can increase visits to the
museum, Ellensburg, and Kittitas County. By the increased attendance and gift shop sales, along
with possible museum memberships, this will provide further sustainability and allow for the
museum to host a wider array of events, public programming, classes and educational
opportunities, exhibits, and more, as well as draw many folks in from throughout the Pacific
Northwest. At present, we have had success in drawing visitors to our events from the Tri-
Cities, Renton, Spokane, northeastern Oregon (Umatilla area), and Wenatchee.
Fig. L Snapshot of Museum Monthly
Attendance Count
Fig.2 Snapshot of Museum Actual v. Budgetfor 2020
2018
336
672
551
598
675
751
814
824
803
1 441
478
360
9301'
2019
389
326
571
5S5
734
745
88B
762
723
1409
665
521
Total by
Month
5810
9715
8384
'l16,ta
't188,t
12233
15188
12540
1tx50
47107
8984
8136
't21847
Av
291
486
419
582
566
583
72?
597
523
855
u9
447
6{13
1
A T U
May
W:X
2020
352
701
275
0
0
4A
259
277
2
J
4
r
6
7
B
tz
14
.tE
August
Sep/r'mber
October
November
December
Totals
February
March
C D E FB
1
T)J
4
?
I
11
H
ola 2020
budget
spent
Thru
11t15/20
Thru
1 111 5/1 I
46%
oato/o
-24Vo
-320k
109%
108o.,d
gTla
9L39'/a
Gifi Shop lncorne
Donation box
Mernbership Dues
Contributions & $ Donations
$ 7.500
$ 3,500
$ 4,500
$ 1"000
8.?06
3"780
4.374
s.1 30
8.206
3.780
4,374
9,1 30
2.580
281
-1,394
4,206
2028
Budget
$
Change % Change
501 02
50105
501 06
50113
Ordinary | ncomelExpense
lncsme
Exhibit "8"
Guidelines and Requirements for
Expenditure Reimbursements from Lodging Tax
Section 1. Branding
Contractors who have been approved to utilize grant awards for advertising expenditures must
incorporate Kittitas County and the appropriate City of Cle Elum, Ellensburg, or Roslyn tourism
information as follows:
A. Websites and Social Media Sites must include the County's and appropriate City's tourism
website logo with an operational link to the site(s). The logo must be displayed on the
contractor's home page, it must be sized no smaller than% inch in height, and must be
surrounded by appropriate white space to allow easy recognition and legibility. Contractors
shall not change the logo(s) in color or appearance.
B. Print Advertisine and Online Displav Advertisins of alltypes ( including but not limited to
newspaper, periodicals, flyers, posters, billboards, direct mail, e-newsletters, third-party
websites, streaming displays, etc.) must include the County's and appropriate City's tourism
website logo. The logo must be sized no smaller than% inch in height, and must be surrounded
by appropriate white space to allow easy recognition and legibility. Contractors shall not change
the logo(s) in color or appearance.
C. Video Advertising of all types (including but not limited to television, online, electronic kiosks,
motion billboards, etc.) must include the County's and appropriate City's tourism website logo.
The logo must be sized no smaller lhan% inch in height, and must be surrounded by appropriate
white space to allow easy recognition and legibility. Contractors shall not change the logo(s) in
color or appearance.
All logos and website information may be obtained by contacting the Director of Tourism, Kittitas
County Chamber of Commerce.
Section 2. Advertising Reimbursements
Contractors seeking reimbursement from Lodging Tax Funds for advertising expenditures must adhere
to the following guidelines and requirements for each type of advertising media utilized.
A. Print Advertising:
1. Print advertising placed with any media provider which operates exclusively outside of
Kittitas County may be reimbursed al IOO% of the cost, including any production costs. To
operate exclusively outside of Kittitas County, the provider must not be physically located in
the County and/or not distribute any media within the County.
2. Print advertising placed with any media provider which operates inside Kittitas County may
be reimbursed as follows:
a. For date-specific events, advertising the day of the event and up to 10 days prior to
the event may be reimbursed atIOO% of the cost, including any production costs.
b. For seasonal or year-round events, or for date-specific events outside of the time-
frame in Section 2 A, (21(a) above, advertising reimbursement requests must include a
statement from the media provider specifuing the percentage distribution to areas
outside of Kittitas County. Reimbursements will be allowed for the amount distributed
outside of Kittitas County, including any production costs.
B. Television Advertisine:
1. Television advertising placed with any media provider outside the Yakima/Kittitas DMA will
be reimbursed at 100% of the cost, including any production cost.
2. Television advertising placed with any media provider inside the Yakima /Kittitas DMA will
be reimbursed as follows:
a. For date-specific events, advertising the day of the event and up to 7 days prior to
the event may be reimbursed attOO% of the cost, including any production costs.
b. For seasonal or year-round events, or for date-specific events outside of the time-
frame in Section 2 8,2(a) above, advertising may be reimbursed at the rate of 7O% of
the total cost, including any production costs.
C. Online rtisins:
L Online advertising and promotion may be reimbursed at 100% of the cost, including any
production cost.
2. Streamed media (radio, television, other) requests for reimbursement must include a
statement from the media provider specifliing the percentage of recipients which are
outside of Kittitas County. Reimbursements will be allowed for the percentage distributed
outside of Kittitas County, including any production costs.
D. Dire ct Mail:
t. Direct mailadvertising may be reimbursed at 100%of the cost, includingany production
cost, for each item mailed or shipped to a destination outside of Kittitas County. ln order to
receive reimbursement, a list of the addresses and a signed statement from the contractor
that the list is accurate, or other proof of delivery, must be provided along with other
req uired documentation.
E. Flvers/Posters:
L. Flyers or posters which are placed outside of Kittitas County may be reimbursed at LOO% of
the cost, including any production cost. ln order to receive reimbursement, a list of the
locations where flyers or posters were posted outside of Kittitas County, a signed statement
from the contractor that the list is accurate and a copy of the poster/flyer must be provided
along with other required documentation.
2. Banners which are placed inside of Kittitas County may be reimbursed atIOO% of the cost,
including any production costs. ln order to receive reimbursement, the banner cannot list a
specified date or location. Request can only be made one time.
3. Signage (site layout use only) which are placed inside of the venue/facility of the event may
bereimbursedatl00%ofthecost,includinganyproductioncosts. lnordertoreceive
reimbursement, the signage cannot list specified date or location. Request can only be
made one time. (i.e. ADA Parking/Parking, Loading Zone, Evacuation Route, Bathrooms, and
Stage locations)
F. Radio Advertisins:
1. Radio advertising placed with any media provider located outside of Kittitas County may be
reimbursed at 7OO% of the cost, including any production cost.
2. Radio advertising placed with any media provider located inside of Kittitas County may be
reimbursed as follows:
a. For date-specific events, advertising the day of the event and up to 7 days prior to
the event may be reimbursed attOO% of the cost, including any production cost.
b. For seasonal or year-round events, or for date-specific events outside of the time-
frame in Section 2 F, 2(al above, advertising may be reimbursed at the rate of 30% of
the total cost, including any production costs.
G. Operation Reimbursement:
1'. Operation costs may be reimbursed lOO% of the paid invoice cost. ln order to receive
reimbursement operations invoice must an approved cost from the Consolidated Lodging
Tax committee members list. lnvoice provided must include notation of payment with proof
of payment.
2. Mileage reimbursements that are outside of 50 miles of Kittitas County may be reimbursed
at lOO% of cost. ln order to receive reimbursement, a signed statement from the receiver
along with other required documentation. Mileage reimbursement subject to IRS mileage
reimbursement rates which may change annually.
3. ltems not eligible for reimbursement:
a. Salaries of employees
b. Capitol purchases- any item with 3+ years life and over 55,000.
c. Licenses, permits, insurance, or credit card fees