HomeMy WebLinkAboutLT-2021-023-Ellensburg DanceLT -2O2T-O23-ELLENSBU RG DAN CE ENSEM BLE
2021 LODGING TAX SERVICES AGREEMENT
BETWEEN KITTITAS COUNTY AND LAUGHING HORSE ARTS FOUNDATION d.b.a.
ELLENSBURG DANCE ENSEMBLE
This Contract, effective January I,2021. is made and entered into by and between KITTITAS
COUNTY ("County"), a subdivision of the State of Washington, and LAUGHING HORSE ARTS
FOUNDATION d.b.a. ELLENSBURG DANCE ENSEMBLE ("Contractor"), for Ellensburg Dance
Ensemble 202L Season ("Event").
WHEREAS, the purpose of this Agreement is to provide for activities and expenditures
designed to increase tourism,
NOW THEREFORE, in consideration of the terms and conditions contained herein, or
attached and incorporated and made a part hereof, the County and the Contractor mutually agree
as follows:
Section 1. Scope of Work.
a. Contractor shall provide the services and staff described in its Application for Lodging Tax
Funds submitted to the Lodging Tax Advisory Committee, attached hereto as Exhibit "A"
which is attached hereto and incorporated herein by this reference.
b. Except as otherwise specifically provided in this Agreement, Contractor shall furnish the
following as required to perform the services, described in Paragraph (a) above, in
accordance with this Agreement: Personnel, labor and supervision; technical, professional
and other services. All such services, property and other items furnished or required to be
furnished, together with all other obligations performed, or required to be performed, by
Contractor under this Agreement are collectively referred to herein as "Services."
c. Contractor shall commence, perform, and complete such Services in accordance with
Exhibit "8" which is attached hereto and incorporated herein by this reference.
Section 2. Pavment
a. As full compensation for satisfactory performance of the Contractor's Services, the County
agrees to pay Contractor the sum of thirteen thousand dollars (S13,000.00) (Kittitas Co.
lodging tax funding).
b. Additional payment terms: The County will make payment to the Contractor only on a
reimbursement basis, as receipts/invoices for any items including marketing and/or
advertising are submitted to the County, not to exceed the sum of thirteen thousand dollars
(S13,000.00) (Kittitas Co. lodging tax funding).
c. Services/Expenses that are reimbursed must be dated during the current year and final date
to submit reimbursements requests is January 15,2022 after this date funds lapse.
d. Requests for reimbursements must be submitted to:
Kittitas County Auditor
2027 County Lodging Tax Funding Agreement Page 7
LT -2O2I-O23.ELLENSBU RG DANCE E NSEM BLE
Attn: Auditor's Accounting
205 West 5th Ave - Suite 105
Ellensburg, WA 98926
a uditorsaccounting@co.kittitas.wa.us
e. Reporting requirements of your events will be required on prescribed forms from the
County Auditor.
f. Contractor is eligible to claim reimbursement for the following items and amounts only:
r Marketing
o Advertising
o Talent Fees
r Facility Rental
o Volunteer Training
o printing
g. Contractor is not eligible to claim reimbursement for any items not listed in Section 2 (f) and
is further expressly denied funding for the following items as requested in the application as
defined in Section 1(a): N/A
h. Contractors requesting reimbursement for event-specific expenses shall submit all claims as
no more than two reimbursement requests with supporting documentation.
Contractors must complete the Lodging Tax Reimbursement online training course provided
by the County Auditor's office prior to filing reimbursement claim. Requests for
reimbursement will not be accepted by the County Auditor prior to the training being
completed. The training may be found online at the Kittitas County Auditor's website at the
fol lowi ng add ress: http ://www.co. kittitas.wa. us/a ud ito r/defa u lt.aspx
Section 3. Performance bv Contractor.
Contractor shall not (by contract, operation of law or otherwise) delegate or subcontract
performance of any Services to any other person or entity without the prior written consent
of the County. Any such delegation or subcontracting without the County's prior written
consent shall be voidable at the County's option.
b. Contractor shall at all times be an independent contractor and not an agent or representa-
tive of the County with regard to performing the Services. Contractor shall not represent
that it is, or hold itself out as, an agent or representative of the County. ln no event shall
Contractor be authorized to enter into any Agreement or undertaking for or on behalf of the
County. lt is understood that the Contractor and the Contractor's staff and employees are
not employees of the County and are not, therefore, entitled to any benefits provided
employees of the County.
Contractor shall comply with all applicable laws, ordinances, rules, regulations, orders,
licenses, permits, and other requirements, now or hereafter in effect, of any governmental
authority (including, but not limited to, such requirements as may be imposed upon the
a
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LT -2021"-O23-ELLENSBU RG DANCE ENSEM BLE
County and applicable to Services). Contractor shall furnish such documents as may be
required to effect or evidence such compliance. All laws, ordinances, rules, and orders
required to be incorporated into agreements of this character are incorporated into this
Agreement by this reference. Contractor agrees to obtain all required licenses and permits,
and further agrees to keep them in full force and effect during the term of this Agreement.
d. The County and the Contractor agree that in fulfilling the terms and conditions of this
Agreement neither shall discriminate on the basis of race, creed, color, national origin, age,
sex, marital status, or the presence of a physical, sensory, or mental handicap.
The Services shall at all times be subject to inspection by and approval of the County, but
the County's making (or failure or delay in making) such inspection or approval shall not
relieve Contractor of its responsibility to perform the Services in accord with this
Agreement, notwithstanding the County's knowledge of defective or non-complying
performance, or the substantiality or ease of discovering the same. Contractor shall provide
the County with sufficient, safe, and proper facilities and equipment for such inspection and
free access to such facilities.
f. This contract is subject to review by any Federal or State auditor. Contractor shall promptly
furnish the County or its designee, or such Federal or State auditor with such information
related to the Services as may be requested by the applicable governmental entity.
Contractor shall preserve and maintain all financial records and records relating to
performance of Services under this Agreement for six (6) years after contract termination.
For such duration after the County makes final payment of compensation due hereunder,
Contractor shall provide the County access to (and the County shall have the right to
examine, audit and copy, with or without notice) all of Contractor's books, documents,
papers and records related to the Services or this Agreement.
g. Contractor understands and acknowledges that Contractor is solely responsible for its own
reporting and accounting of all state, federal, social security, and local taxes, of every nature,
arising from Contractor's performance of this Agreement. All compensation received by the
Contractor will be reported to the lnternal Revenue Service at the end of the calendar year in
accord with the applicable IRS regulations.
Section 4. Release. lnd nitv, and Hold Harmless.
The County assumes no liability for the Contractor's actions under this Agreement. Contractor
releases and shall defend, indemnify, and hold harmless the County, its officers and employees,
agents, representatives, attorneys and/or volunteers, from and against all claims, costs, liabilities,
damages, and expenses, (including, but not limited to, reasonable attorney fees) which arise or
may arise or be alleged to arise out of or by reason of this Agreement including:
Any fault, negligence, strict liability or product liability of Contractor in connection with the
Services for this Agreement;
Any lien asserted upon any property of the County in connection with the Services for this
Agreement;
Any failure of Contractor, or of the Services, to comply with any applicable law, ordinance,
rule, regulation, order, license, permit and other requirement, now or hereafter in effect, of
e
a
a
a
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LT -202L-023-ELLENSBU RG DANCE ENSEM BLE
a
any governmental authority; or
Any breach of or default under this Agreement by Contractor
Section 5. Compliance with Public Records Law.
ln compliance with Washington's public records law, the County will retain copies of any
documents associated with this Agreement, which may be required by law unless legally
exempt from such retention, for any applicable legally required retention period.
b. ln the event a public records request is made to the County for documents created in
relation to this Agreement, should legal uncertainty arise regarding the disclosability of any
documents under federal or state public records laws, the County shall provide notice to
Contractor pursuant to Washington's public records act, chapter 42.56 RCW, to allow
Contractor to seek a court injunction.
c. The County specifically shall not be liable to Contractor for the County's release under public
records laws of any documents not protected by trademark, copyright or other law.
Section 6. ln dustrial lnsurance Waiver
With respect to performance of this Agreement and as to any claims against the County, its Additional
lnsureds, officers, agents and employees, the Contractor expressly waives its immunity under Title 51-
of the Revised Code of Washington, the lndustrial lnsurance Act, for injuries to Contractor's employees
and agrees that the obligations to indemnifli, defend and hold harmless provided in this Agreement
extend to any claim brought by or on behalf of any employee of the Contractor. This waiver is
mutually negotiated by the parties to this Agreement.
Section 7. lnsurance and Endorsements.
The County may require through a request in writing that the Contractor provide the County
with a certificate, binder, or policy of liability insurance, acceptable to the County in an
amount specified by the County.
b. Such liability insurance shall be such as will protect Contractor, its employees, agents and
representatives, from all claims, losses, harm, costs, liabilities, damages and expenses
arising out of personal injury (including death) or property damage that may result from
performance of the Services or this Agreement, whether such performance is by Contractor
or any of its employees, agents or representatives.
Should the County require such liability insurance, the Contractor agrees to provide proof of
insurance prior to commencing performance of this Agreement.
d. Copies of the County's written request and the insurance documents provided by Contractor
shall be attached to this Agreement and by this reference will be made part hereof.
a
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LT -2O2T-O23-ELLENSBU RG DANCE ENSEM BLE
e. Where insurance is requested by the County, all liability insurance policies shall be endorsed
to include the County as an Additional lnsured and shall stipulate that the insurance
afforded by the policies shall be primary insurance, and that any insurance, self-insured
retention, deductibles, or risk retention trusts maintained or participated in by the Parties
shall be excess and not contributory to any other insurance maintained by the County.
Contractor shall furnish the County a certificate of insurance with Endorsement as evidence
that the required policies are in full force and effect.
Section 8. Termination.
The County may, by written notice thereof to Contractor, terminate this Agreement as to all or any
portion of the Services not yet performed, whether or not Contractor is in breach or default. Upon
receiving such notice of termination, Contractor shall, except as otherwise directed by the County,
immediately stop performing the Services to the extent specified in the notice. ln the event the
County terminates the Contractor's Services, the Contractor is obligated and hereby agrees to
refund to the County all monies paid for Services not yet rendered by the Contractor, if any, as of
the date of the notice of termination.
Section 9. Miscellaneous.
Contractor shall not (by contract, operation of law or otherwise) assign this Agreement or
any right or interest in this Agreement without the County's prior written consent.
b. This Agreement embodies the entire Agreement between the County and Contractor, and
supersedes any and all prior oral or written communications, proposals, conditions, promises,
representations, or understandings regarding the Services. No change, amendment or
modification of any provision of this Agreement shall be valid unless set forth in a written
amendment to the Agreement signed by both parties.
c. Notice for any purpose under this Agreement, except service of process, shall be given by
the Contractor to the Kittitas County Commissioners and the Kittitas County Auditor, 205 W.
5th Ave. Ste. 108, Ellensburg, WA 98926. For all purposes under this Agreement, any notice by
the County to the Contractor shall be given to the Contractor's address provided on the
signature page. Notice may be given by delivery or by depositing in the U.S. Mail, first class,
postage prepaid, certified mail, return receipt requested.
d. The section and paragraph headings of this Agreement are for reference convenience only
and are not intended to restrict, affect or be of any weight in interpreting or construing the
provisions of such sections or paragraphs.
e. This Agreement may be executed in one or more counterparts and by facsimile, each of
which will be deemed an original, but allof which togetherwillconstitute one and the same
instrument.
f. Contractor warrants to the County that the individual signing on Contractor's behalf has the
requisite power and authority to enter into and to perform Contractor's obligations under
a
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LT -2O2T-O23-ELLENSBU RG DAN CE ENSEM BLE
this Agreement. Contractor further warrants to the County that Contractor has made no
misrepresentation or misleading statement in connection with this Agreement, and is not in
violation of any applicable law, ordinance, or regulation the consequence of which will or
may materially affect Contractor's ability to perform its obligations under this Agreement.
g. lf any term or condition of this Agreement or the application thereof to any person(s) or
circumstances is held invalid, such invalidity shall not affect the other terms, conditions or
applications which can be given effect without the invalid term, condition or application. To
this end, the terms and conditions of this Agreement are declared severable.
h. The exclusive venue for any action brought to enforce this Agreement or any of its terms
shall be in Kittitas County, State of Washington.
The performance of this Agreement is subject to termination without liability by either party
upon the occurrence, or upon the prediction by the National Oceanic and Atmospheric
Administration, any other agency of the United States Government, or any agency of the
Government of the State of Washington of the occurrence of any circumstance beyond the
control of either party-including, without limitation, acts of God, war, acts of terrorism
within a fifty (50) mile radius of Kittitas County, government regulations, disaster,
pandemic/epidemic illness, strikes or threat of strikes (except that neither party may
terminate this Agreement for situations involving that party's own employees), civil
disorder, or curtailment of transportation facilities-to the extent that such circumstance
makes it illegal , impossible or economically impracticable for the parties to complete the
duties and mutual obligations agreed upon and imposed upon them herein. The ability to
terminate this Agreement without liability pursuant to this paragraph is conditioned upon
delivery of written notice from one party to the other within 10 days of such occurrence or
upon delivery of written notice from one party to the other within 24 hours of the receipt of
notice of the prediction of any of the above occurrences. To the extent feasible within the
constraints imposed by any event of the type described above, the parties agree that if the
triggering event is of apparently or likely transitory effect, the parties may negotiate such
amendments to the agreement that are mutually satisfactory and not otherwise contrary to
law, including but not limited to a change in the dates for completion of any portion or the
entirety of this agreement.
2027 County Lodging Tax Funding Agreement Page 6
KITTITAS COUNTY
BOARD OF COUNTY COMMISSIONERS
Chair
Vice Chair
Commissioner
ATTEST:
Clerk of the Board
APPROVED AS TO FORM:
Deputy Prosecuting Attorney
LT -2O21-O23- ELLENSB U RG DAN CE ENSEM BLE
CONTRACTOR
IPrint Name]
lAddressl
2027 County Lodging Tax Funding Agreement Page 7
Exnibtl ' fr'
CLTAC: Application for Lodging Tax Grant Funding
Grant Application
Workshop - 2O2O*
Submittal lnstructions
& General
lnformation *
Dd you attend lhe Gant Ap$icaticxr $brkshop - 2020 hosteci by the Kttilas County Olarber of Corr'rerce?
f Yes
(;No
It Yes,
I lnve read and urrobrstand Subnittal hslructions and Gereral lnfornatisi for th€2O2a Lodging Tax G'ant Funding
Rocess
You are stronglyencouraged to compose your responses to the questions ofthis formwith a desktop text
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link will also be sent to you in an email.
Organization I nformation
Name of Organization * Laughing Horse Arls Foundation (DBA Ellensburg Dance Ensemble)
Organization Address* SreetAcldress
PO Box 35
Addtess Line 2
0ty
Ellensburg
tustal I Zip Cocle
98926
State / Fl'ovince i Region
COuntry
United Staies
Organization is a: *f Business
{; Non-Profit
(Note: Please submit W-9 for business or IRS Designation Letter for non-profit.)
Click here to view sample documents (redacted).
Upload Proof of S0'rc3[6134].pdf
OrganizatiOn StatUS* Acceptadeiilelorncts irrclude: JFG, ffor llFF
Project Contact I nformation
First Name*John
Last Name*Durham
Phone Number*509-730-94 1 7
_ ..*Emall info. eburgdance@gmail.com
Project or Event lnformation
1.42M8
ProjecUEvent Name* Ellensburg Dance Ensemble 202'1 Season
Service Categories O'reck all categories that ap$y to this appication
l- Tor-rrism promotion/marketing
17 Operation of a special event designed io atiract tourists
l- Operation of a tourism related facility
I- other
Event Dates
Please provide any specific dates, or range of dates, on Mrich your event or project will be held. You may add as many
dates or date ranges as necessary.
Event Dates
Start Dates*
419t2021
1211012021
1211712021
ProjecVEvent
Location *
New or Ongoing
ProjecUEvent? *
Amount of Funding
Requested *
Funding Request Max
Tourism Seasons*
Application Questions: Part 1
End Dates
4t11t2021
1211212021
12t1912A21
Morgan Performing Arts Center (Spring) and
McConnell Hall (Winter)
f Ongoing Project/Event (More than four years in existence)
{r New Project/Event (Four or fewer years in existence)
s 33750.00
lf you selected "Orgcing FtojecU6renf' above this aryount fiey not exceed '10% of the total experse budget of this
prcject.
Fromthe list below. what season willyour project enhance tourisn? Selert any which apply.
J- Year-round (January - Decenrber)
17 Off Season (November - February)
17 Shoulder Season (October or March - May)
l- High Season (June - September)
Please answer each question completely, in the order listed. Please include anysupporting data within the
response narrative.
1 | ProjecUEvent Description
Please provide a description of your project/event.
Response 1:
Project/Event*uescflptron
The Ellensburg Dance Ensemble (EDE). in collaboration with CWU Theatre Arts
and Orchesis, will present a spring dance production (tbd) and The Nutcracker
Ballet in Winter 2021. These productions will feature local dancers ranging in age
from 6 to adult. EDE will also hire tvr,rc professional ballet dancers from a PNW
professional ballet to play the lead roles in order to attract a wider audience to our
performances.
EDE is a not for profit pre-professional dance company that has been a part of the
Ellensburg Community for the past 14 years. EDE is a member of the Laughing
Horse Arts Foundation of Ellensburg and strives to bring the art of dance to
Ellensburg and the surrounding areas by perfornring at community events such as
Moments to Remember, performing high quality dance productions, and providing
dancers with exceptional dance education. ln the past EDE's dance productions
have included The Nutcracker Ballet every other winter, Cinderella, The Wizard of
Oz The Little Mernraid, Alice in Wonderland and more.
EDE is led by Artistic Directors who have many years of dance and choreography
eperierrce from all over the United States. The talents of our leaders create
beautiful ballets and dance productions that are a joy for the audience members to
ra,atch and for ihe dancers to perform.
Collaborating with the CWU Theatre Arls Department and Orchesis Dance
Company on productions is a partnership we are going to continue to build lrpon.
To increase the caliber and professionalism of their productions EDE brings
professional dancers to play the more challenging roles in some of its productions
and will continue to do so. These professional dancers bring in more audience
ntembers and appeal to a wider range of theatre goers. Also, they provide
inspiration and serve as role models for the local dance talent.
The target audience for this production is families with children from all over central
and eastern Washington and ballet and arts enthusiasts from that sanre region.
EDE is the only dance company rn Central Washington putting on performances at
this level and r,re believe we have an opportunity to grow our professionalism and
attract audiences from across the PNW.
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List of lntended Use of Funds*
Marketing
Advertising
Talent Fees
Facility Rental
Volunteer Training
Printing
2l Supporting Kittitas County as a iourism destination
1. Ataray from their place of residence or business and staying overnight in paid accommodations;
2. 1o a place fifty miles or more a\ ,€y lronr their place of residence or business for the day or staying overnight:
3. or from another country or state ouiside of their place of residence or business.
You must provide the evidence utilized in determining your projections.
Response 2.1 *
Response 2.2 *
Application Questions: Part 2
W1y lvould tourists travd io Kittitas Oounty to attend ycur evenuactivily/facility?
EDE is wcrking to become a statewide drawfor dancers and audience members
alike. EDE puts on high quality, family friendly, affordable productions and provides
premium quality dance instruction.
The goal wiih our productions is twofold:
1) to provide an unparalleled opportunily for our local dance community to perform
in live shor,rirs to large audiences
2) to bring audiences from around the region to appreciate and support the dance
arts in Ellensburg while eperiencing amalng entertainment
Longer term goals of EDE include creating opportunities for dance competitions to
be localed here and create an even larger audience and appreciation for dance.
For our 2021 Season rire will create marketing materials and a reach that lre have
never attempted before. We knowthat !!e attract tourism audiences from outside
the region to attend The Nutcracker Ballet and we want to do the same for our
spring shora,s as ltrell,
We'll trork wiih a marketing consultant to identify audiences to target and create a
professional image for our company. We have incredible facilities here that can
support large audiences and the partnership with CWU will allow us to capitalize on
that as well.
2500 character lidt
Describe tire p'ior success of your evenVactivity,.facility in atlractio,r lollrists.
We did not have any productions in 2020 due to covid cancellations.
We have attached numbers from CWU - wtro sells tickets for The Nutcracker Ballet
- attached. These historic numbers showan audience attending from a broad
spectrum of the PNW. ln 2018, of the 500 ticket purchases wtro bought online
(lhere are substantial ticket purchases at the door rafro are not iracked for
address), about 40q/o are from more than 50 miles ar,rey.
Those numbers reflect a very small - to negligible - amounl of advertising to
anyv*rere outside of Ellensburg.
2500 character lirnt
3llmpact
Response 3:
Measuring Results*
Application Questions: Part 3
Describe how you will prorrote your evenvactivity/f3oilily b attract tourists.
EDE will uork with the Encore Media group to publish our 2021 Season and target
niche performance publications in the Seattle area. We'll also vr,ork with the WA
State Arts Alliance, and other statewide arts organiza tions io promote our season.
Locally rire'll u'acrk with the Chanrber to use social media, print media, and radio to
highlight our show and profile our dancers.
The drawof professional dancers will easily attract a broader audience and our
past productions show that clearly.
ln addition, the collaboration agreement \Mth CWU allows these productions to be
included in the CWU Theatre Season and therefore included in all CWU mailings
and advertising as r,vell as the CWU website. Tickets for the show are sold through
the CWU ticket office and plans are in the rrrorks to allow the Kittitas County Visitor
Center as a ticketing location as vr,ell.
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4lCollaboration
lf your organization collaborates or has created partnerships with other organizations, groups, or other
events, how is this accomplished?
4.1 Collaboration*Key partnerships for EDE include CWU. particularly the Orchesis Dance Company
and the Theatre Arts Departmeni. ln the pasi u/e have also had live music at The
Nutcracker Ballet performed by members of CWU Orchestra.
We also work closely with dancers from Central Washington Dance Academy. the
Eugerre Ballet, Pacific NW Ballet, and other dance companies. We have brought in
e)eert teachers for company members and rare are looking into bringing dance
competrtions to Ellensburg.
We partner with Morgan Middle School Performing Arts Center to produce our
spring shou,s and have developed a great collaboration with them as rrriell.
2500 character limt
4.2 Promoting Local
Business *Describe ircvu ycxr wiil gorrote lodging est;rlJishnenis. restaurants. :ir.rd busrness lccated in l(tliias Counly
On our uebsite, we will have links to booking our partner hotel, and booking
lodging
through MyEllensburg. Those links will be framed with a "you should take extra tinre
and take a look around Kittitas County" message-
That message will be reiterated through facebook posts which lead lo the
lvebsite lodging page and thus ticket sales.
We will seek community sponsors for this event. Attached is an example of a
previous sponsorship campaign. lf i,le garner local sponsors, their namesllogos
and so on are listed on banners, Lickets, programs, and social media.
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4.3 Host Hotel*ls lhere a hosl holel for your event or llranl project? ll yes, lisl the hotel.
fNo
6 Yes. i."ir:lir1a.rr hl iJxprr.:ss
5lFuture Plans
Please explain what plans exist to allow this project to become self-sustaining. lnclude any plansfor ticket
sales, event sponsors, and other cost-recovery models.
Future Plans*EDE strives to use tickets sales from the previous production along with donations
from arts patrons, sponsors and fundraisers to fund future productions and help us
grow.
EDE engages in annual fundrarsing. has member dues, and looks for sponsors for
every production. We have a very committed board of dance parents who act as
boosters for our company and support our dancers in every vvay.
EDE's collaboration agreenrent with CWU staies that 30% of the tickets sales and a
fee of $1,500.00 are paid to CWU. This pays for the use of McConnell Hall, CWU
Lighting and Stage Staff, Stage Manager, House Manager and other expenses.
Also. this arrangement allous these productions io be included in the CWU Theatre
Season and therefore included in all CWU mailings and advertising as well as the
CWU uebsile. Tickets for the show are sold through the CWU ticket office and
plans are in the mrks to allow the Kittitas County Visitor Center as a ticketing
location as well.
We lucrk to keep our ticket prices low so that our community members can afford io
atterrd and perhaps support us with larger donations over time.
2500 r:haracter lirit
Application Questions: ?arL 4
6l Additional lnformation
Provide any additional information which will assist the Lodging Tax Advisory Committee in evaluating your
project and its benefit to tourism.
2020 lnformation ii you had a planned evenl in 2020, whether it'las able to take placo or not. please describe any srtccesses and
challenges you experierrced.
EDE had plans for Alice in Wonderland as a spring showand The Nutcracker Ballet
for winter. Both had to be cancelled due to covid. Our rehearsals start nronths
ahead of the performances and so r,ve had spent funds on artistic direcior studio
rental fees. This money is lost to us without ticket fees or sponsorships to cover the
costs.
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Additional lnformation The Nutcracker Ballet is only performed every other year.2020 r,vculd have been
our Nutcracker year. so rare don't have numbers for 2019. We did perform Swan
Lake in 2019, but attendance was tracked by the Central Washington Dance
Acadenry and they did not collect ticket sale information.
2500 characier linit
Supporting Documents You ray r,rpload any suppo{ing docurlents such as graphs. in'ages, diagranE. n€rketing nrterials, etc.
2018 Program cover 2.jpg 680.99K8
EDE Fundraising brochure 2A19-202o.pdf 944.75K8
Yor are albrl ed to subrit up lo 3 silrgle page (LS Lener) docunenls in JFG FIF or llFF fornet
7l Previous Lodging Tax Grant lnformation
Previous Years
Auarded Lodging Tax
Grants*
Fbs your-event receiverl Lalgirg Tax funds in previoLs years?
f No. this eventlproject has not previously received Lodging Tax Funding
(i Yes, 1 year previous
f Yes, 2 years previous
(- Yes, 3 or more years previous
Overall Attendnace
Number of people travelling more than 50 miles for your event?
2019 Actual* 2021 Projected*
0 750
Number of people traveling from outside WA State for your event?
2019 Actual* 2021 Projected*
0 150
The number of overnight guests who stay in paid accommodations in Kittitas County
for your event
2019 Actual* 2021 Projected*
0 250
Number of paid lodging room nights resulting from you eventlactivity/facility?
2019 Actual* 2021 Projected*
0 300
201 9 Actual *
0
Prior Year Paid
Overnight Stay Data
2019 Methodology*
2021 Methodology*
2021 Projected*
2,500
h addition to f ield al.nve. yar rray upload the r:vidence to supporl the prior years' roon'i niglrt infornalion.
Copy of Nutcracker Statistics(6143).pdf 193.39K8
You nray upload up io three single pages (LS Letler). of inforrration. lf you a sirrgle mfti-page docurent, only the first
three pages will be considerecl. The fdlowing forn'uls, will tre accepted: JPG Sor TIFF
\Afiat rethodology did you use lo calcr-rlate the 201 9 actual nunters?
l- Direct Count (preferred)
f- lndirect Count
l- Representative Survey
l- lnformal Survey (preferred)
l- Structured Estimate
l/ Other n;6
Wrat nethoddogy will you use to calculate the upomng nunbers?
ly' Direct Count (preferred)
l- lndirect Count
l- Representative Survey
V lnformal Survey (preferred)
f- Struciured Estimate
l* other
Methodology
Narrative *Hease cxplairr.
CWU tracks purchaser location for online tickets, but not tickets at the door. We
have no control over howthey track that info, but they do provide us wth the data
Previous years tracking for The Nutcracker Ballet is attached.
For shows at Morgan, we've never really tried advertising to out of area. Dancers
family members attend from around the state and out of state, but they will come
anyways. We'd like to try promoting our community as a leader in high calibre
dance pedormance and do so using a larger campaign.
2500 character lioit
Application Questions: Pari 5
SlFunding
Does your organization have, or have you applied for, grant funding from other sources? lf not, lvtry not? lf yes, please
list the lunding you have lor the project. including any volunteer and in-kind sources in Question 9l Project Budget
Overview.
Funding sources and amounts which have not yet been secured will be listed separately, in the field(s) directly below.
Finally, uhai changes would occur if the project cor-rldn't be funded?
Other Funding *lhes yorrr cr.q:rtrizalion lrave. or have yorr applied fcr furxJirl frurotiler s.)lrrces?
FYes fNo
Funding for which you have applied but not yet secured
Funding Source Amount
Community Sponsorships $ 10,000.00
Ellensburg Arts Commission (2021 funding) $ 5,000.00
Funding Shortfalls * V\rral changes n/ill l;e nuCe !i lurding f of your requesl is not available or reconlended?
We'll modify our advertising plan and re-consider professional dancers for our
spring show if the funding request is not available or recommended.
250C character linit.
Matching Funds 216.30
Percentage %
this lield w ill aLilo f rll wrlh ihe correct percenlage baseci on yorir i'rput io buc.joet soction below.
9l Project Budget Overview
Please complete budget for this project/proposal. lf your agency operates independently of this project application it may
not be necessary to submit the entire agency budget. You must submit a budget which specifically pertains to the
project/event for which you are requesting funding and adheres to the basic budget format shown below.
The budget must include anticipated revenues, ependitures, and any potential profit or loss. For projects/events which
are ongoing for more than one (1)year, please also submit actualsfromthe previous three (3) years of operations
(need not be consecutive) for ihe projectlproposal if applicable.
For anyclaimed in-kind contributions valued at $500 or more and related to marketing/advertising, you must
submit verifying documentation which assures the contribution will be provided, For instance, if you are
claiming in-kind contributions in the form of advertising match, a binding contraci itemiZng the matching value and
obligating each party must be provided.
ATTENTION: ln an effort to allow an adequate level of flexibility for all applicants, not all fields in the budget portion are
required to be filled before this form is submitted. Providing all applicable data is your responsibility, failure to do
so will potentially jeopardize your application's chance for review,
Verification of ln-kind
Contributions
f-or any claitred imkrrd cor:trit*-rtiors valued at $500 or nnre and related to sErketing/advertising, you trust subnit
verifying docunenlatiol which assures the contributlon lvill be provided.
Budget Year
Edit if necessary 2017 2018 2019
Revenues From Consolidated Lodging Tax Grant
Past Actual 3
$ 0.00
Past Actual 2
$ 0.00
Pasi Actual 1
$ 0.00
2021
Projected
$ 33,750.00
Projected
$ 10000.00
$ 5000.00
$ 2000.00
$ 4500.00
$ 48000.00
$ 3500.00
Projected
$ 0.00
Projected
1,955
LTAC Grant
Funding
All Other Revenues
Account Name
Sponsorships
Grants
Donations
Company Fees
Ticket Sales
Company
Fundraisers
Past Actual 3
$ 0.00
$ o.oo
$ 0.00
$ 0.00
$ 0.00
$ o.oo
Past Actual 2
$ o.oo
$ o.oo
$ o.oo
$ 0.00
$ o.oo
$ o.oo
Past Actual 1
$ 0.00
$ o.oo
$ 0.00
$ o.oo
$ o.oo
$ o.oo
ln-Kind Contributions (except volunteerism)
Account Name Past Actual 3 Past Actual 2
$ o.oo $ 0.00
Contributions of Volunteer Time
Past Actual 3 Past Actual 2
Number of Hours
Past Actual 1
$ o.oo
Past Actual 1
Evidence of Volunteer Hease upload a sirrgle f ile which offers evidence in suppot ol the prqected volunteer hours.
Contributions* EDESeason202lVolunteerJusti1cation.pdf
Calculated Value of
Projected Volunteer
Time
$ 46,059.80
115.39K8
Past Actual 3
$ 0.00
Past Actual 2
$ o.oo
'Past Actual 1
$ 0.00
Projected
$ 152809.80Revenue Totals
Expenses
Account Name
Marketing
Advertising
Costumes
Sets and props
Printing
Volunteer Training
Talent Fees
Facility Rental
Artistic Directors
Other
Expense Totals
Profit & Loss
Past Actual 3
$ 0.00
$ o.oo
$ o.oo
$ o.oo
$ o.oo
$ o.oo
$ 0.00
$ 0.00
$ 0.00
$ o.oo
Past Actual 2
$ 0.00
$ o.oo
$ 0.00
$ 0.00
$ 0.00
$ o.oo
$ o.oo
$ o.oo
$ o.oo
$ o.oo
Past Actual 1
$ o.oo
$ 0.00
$ o.oo
$ 0.00
$ o.oo
$ o.oo
$ o.oo
$ o.oo
$ o.oo
$ o.oo
Projected
$ 3500.00
$ 7500.00
$ 4500.00
$ 2500.00
$ 1500.00
$ 650.00
$ 14100.00
$ 6500.oo
$ 5000.00
$ 7500.00
Projected
$ 53250.00
Projected
$ 99559.80
Past Actual 3
$ 0.00
Past Actual 3
$ 0.00
Past Actual 2
$ o.oo
Past Actual 2
$ o.oo
Past Actual 1
$ o.oo
Past Actual 1
$ o.oo
Application Certification
The applicant here certifies and affirms: 1. That it does not now, nor will it during the performance of any contract arising
front this application, unlawfully discriminate against any employee, applicant for employment, client, customer, or other
person who ntight benefit from said contract, by reason of age, race, color, ethnicity, sex, religion, military status, sexual
orientation, creed, place of birth, or disability; 2. Thal it will abide by all relevant local, state and federal laws and
regulations and; 3. That it has read the information contained in the lnstructions on pages I and 2 and understands and
will comply with all provisions lhereof.
Certified by:
Name*John Durham
Sign
Applicant's Title *President
lntemal Revenue $ervice
Date: April 12,2003
Laughing l-lorse Arts Foundation
P.O. Box 214
Ellensburg, WA 99926-A?l.4
Dear Sir:
Departrnent of the Trcasury
P. O" Eox 25O8
Clncinnati, OH 45?S1
Person to Contact:
Ronnie Clemons
Customer $ervice Representative
Toll Free TeNephone Nunnber:
8:00 a.m. to 6:30 p.m. EST
877-829-5500
Fax Number:
513-263-3756
Federal ldentiFrcation Number:
91-121 1 173
This is in response to your certificate of Amendment, filed Jlfy 6, 1ggg, in the state of washington,changing the organization's name from Ellensourg $mmerlieaier rounoition, to the above as listed.
our records indicate that a determination letter issued in July 1qs4, granted your organization exemptionfrom federal income tax under section 501(c)(3) ofirrelntemal Reveiue Code. That letter is still in effect.
Based on information subsequently submitted, we classified yourorganization as one that is not a pri\ratefoundation within lhe meaning or slcron 509G) of the c;le uecause it is an "6|#;'i].o.lLif., ,"sections 5O9(a)(1) anct 1 7o@ft 1)(A)(vi)"
This classification was based on the assumption thatyourorganization's operations would continue as stdtedin he application' lf your organization's sources of sripport, or its character, method of operations, orpurposes have changed, please let us know so we can consiaerthe effect or tttu change an the exemptstatus and foundation status of your organization. rr 'v Y'lrv* v' r'
Your organization is required to file Form gg0, Retum of organizatinn Exemptfrom lncome Tax, onty if itsgross receipts .rdr..y.1f are normaily more than g2.5,O00. ii a.retum is ,"qriiea, it must be filed by the 15thday of the ftfth month afterthe enO oitne organizatiort's anngal accounting perioct. :Fhe law imposes apenalty of $20 a day, up to a mo<imum of ${o,ooo, when a retum is fired rate, unless there is reasonablecause for the delay.
All exempt organizations (unless specifically excluded) are liable for taxes under the Federal lnsurancecontributions Act (social iecurity t"xet) on remuneration of $10o or rnore p"io to each employee during acalendar year' Your organtiation is noi liabb rorth" to'i*pored under the Fecieral unemployrnent Tax Act{FUrA}.
organizations that are not private foundations are not.subiect to the excise taxes under chapter 42 of thecode' However, these organizations are not automatically exempt from otherfederal excise taxes.
Donors may deduct contributions to your organization as provided in section 170 of the code. Bequests,legacies, devises, transfers, or gifts to your organization or for its use are deductible forfedeEl estate andgift tax purposes if they meet thl applicaole pfovisions of sections 2055, 2106, and 2522of the code.
- /--
Laughing Horse Arts Foundation
s1-1211173
Your organization is not required to file federal income tax retums unless it is subject to the tax on unrelated
business income under section 511 of the Code. lf your organization is subject to this tax, it must file an
income tax retum on the Form 99GT, Exempt Organization Business lnsome Tax Retum. ln this letter, we
are not determining whether any of your organization's present or proposed activities are unrelated trade or
business as defined in section 513 of the Code.
The law requircs ygu to make your organization's annual return available for publie inspection without charge
for three years after the due date of the retum. lf your organization had a copy of its application for
recognition of exemption on July 15, 1987, it is also required to make available for public inspection a copy of
the exemption applicationr any supporting documents and the exemption leterto any individualwho requests
such documents in person or in writing. You can ciarge only a reasonable fee for reproduction and actual
postage costs for the-copied materials. The law does not require you to provide copies of public inspection
documents that are wtdely available, such as by posting them on the lntemet (World Wide Web). You may
be liable for a penalty of $2O a day for each day you do not make these documents available for public
-inspectier+ @p*oa maxirnum-sl$trOr00&inlhe case of an ansualreturnl
Because this lefter could help resolve any questions about your organization's exempt status and foundation
stahrs, you should keep it with lhe organization's permanent records.
lf you have any questions, please call us at the telephone number shown in the heading of this letter.
This letter affirms your organization's exempt status
Sincenbly'
I
John E. Ricketts, Director, TtrGE
Customer Account $ervices
Kittitas County Lodging Tax
Volunteer Match EDE Season 2O2L
Tasks
Volunteer
Committee
EDE Board (9 members)
Props Committee (5
members)
Fundraising Committee
(5 members)
Publicity Committee (10
members)
Chaperones (20 people)
Costume Committee (5
people)
Stage Crew (5 people)
Performers (up to 100
people)
event planning, contracting with artistic
directors, managing fundraisers, creating
communications and marketing, dance
education, and more
props management and creation
posting posters, social media spread, etc
managing dancers during rehearsals and
production
ordering, sewing, repairing costu mes
managing stage during productions
dancers and actors for the productions
Rate* Hours
5 2s.43 s00
S 2s.43
planning fundraisers, securing donations, etc $ 25.43
s 2s.43
5 2s.43
S 2s.43
S 2s.43
s 2s.43
70
50
15
400
80
40
800
1955Total
*lndependent Sector Non
profit Volunteer Rate
s
s
Total
5 L2,7I5.OO
L,780.IO
1,,27t.50
381.4s
r0,r72.oo
2,034.40
7,0L7.20
20,344.00
S 49,7ts.6s
5
s
s
s
s
W*5%
Donate Online
You get all the benefits and don't have to
mail a check. We're setting up our site now.
Email us at info.eburgdance@gmail.com for
more details.
Donate by Mail
Please complete and return this form with
your payment to:
EDE
PO Box 35
Ellensburg, WA98926
In order to receive all of the benefits of your
selected sponsorship level, please return this
form by Aprll'15,2020.
F'mail
What Sponsorship level are you selecting?
Please email your logo and any questions
you may have to:
EDE
Please make checks out to: EDE
Find us Online:
www. el I ens bu rgda n ce. org
Find us on Facebook:
https ://www.fa ceboo k. co m /
Centra lWash ington Da nce En-
semble/
Contact Us:
EDE
PO Box 35
Ellensburg, WA 98926
Email:
I nfo.eburqda nce@ gmail.com
O'rrnfitu*ftn"ffi"2c2C-W
Without the generous support of community
members and businesses we cannot present
our arnazing producfions and dance
opportunities.
Your Donations Matter!
. Support the arts and local dance in
Ellensburg
. AII cor-rtributions are tax deductible
. Reach new customers with opporfunities
to be recognized in the shows, such as:
show program, advertising, social
media, press releases and more.
. EDE's production of Tlrc Nutuacker has
up of 650 audience members per show.
With 4 shows you could be reaching 2600
potential customers.
. An opportunity to be a part of the
holiday rnagic that is Tlu Nt$cracker.This
show is a tradition for manv
families.
. We strive to keep our ticket prices low,
so more comrnunity members will have
the ability to attend.
. Help create a fun and exciting
community tradition for Kittitas County
residents
EDE is tfuilled to present two incredible
productions ln 2019 -2020, multiple
community ouhreach shows, and several
master class opportunities.
o Master Classes - Oct 2019- June 2020
r Alice in Wonderland - june '1,2-1,4, 2020
. Teddy Bear Tea-December 2020
r Moments to Remember-Nov.2020
r The Nutcracker-December 4-5, 1L-L2,
2020
e6*frW5
Ellensburg Dance Ensemble (EDE) is a pre-
professional clance ensemble that provicles
performance and eclucational opportunities
for aspiring clancers in the Ellensburg and
surrounding commurrities. The er-rsemble
fosters excellence ilr all forms of clance,
especially classicai ballet, ancl instills in its
dancers the enthusiasm ancl clesire to share
their passion with the local community.
Members of the ensemble will learn alrcl
perform works by EDE choreographers,
collaborate with guest professional dancert
and participate in a wide range of high
caliber dance performances. We believe that,
through sharing our performances, and the
continuous clesire to clevelop new audiences,
we can enhalce artistic experiences in our
cornmunity.
e".rr*",4/rrl" fu"/*
LEVEL I -$1OO
Recognitiorr in performancc Program
LEVEL II-$250
Business carcl acl in Perfolrnance Program
Recognition in perfolmance Program
2 complincntary tickets
LEVEL III-$5OO
1/4 page ar1 in the seasorl prograrns
2 cornplimentary tickets
NUTCRACKER PRINCE . $1,OOO
l/3 pagc'atl in the show programs
A calenclar page' irr our 2020-2021 calentlar'
A coupon to hclp tt'ive business to you
4 complirncntary tickets
LAND OF SWEETS-$2,500
Logo on all publicity ancl performance materials
Vtrbal recognition as a supporting spollsor at
each show
.l complimcntary tickets antl free re'freshments
tluring irrtermission
I /2 pttge trd in the season pl ograms
A calenrlar pzlge in our'2020-2021 calenclar
A coupon to help rlrive business to you
SUGARPLUM FAIRY - $5,OOO+
Premier krgo placement on all publicity ancl
pelfolmance m"rterials
Vc.rbal recognition as sporsor at each show
8 complimentary tickets and free refreshruents
cluring intcrmission
Full page arl irr show program
A calendar ptrge in our 2020-2021 caleuclar
A coupon to l-relp drivc business to you
Aloha
Auburn
Auburn
Bellingham
Bellingham
Bellingham
Bellingham
Bonney Lal
Bothell
Bothell
Burien
Cle Elum
Cle Elum
Cle Elum
Cle Elum
Cle Elum
Cle Elum
Cle Elum
Cle Elum
Cle Elum
Cle Elum
Cle Elum
Cle Elum
Concrete
Covington
Edmonds
Ellemsburg
Ellenburg
Ellensbur
Ellensburg
Ellensburg
Ellensburg
Ellensburg
Ellensburg
Ellensburg
Ellensburg
Ellensburg
Ellensburg
Ellensburg
Ellensburg
Ellensburg
Ellensburg
Ellensburg
Ellensburg
Ellensburg
Ellensburg
Ellensburg
97003
98092
98092
98226
9822s
98226
98229
9839L
98021
98926
98166
98922
98922
98922
98922
98922
98922
98922
98922
98922
98270
9.89E+08
98922
98237
98042
98025
98926
98926
98926
98926
98926
98926
98926
98926
98926
98926
98926
9.89E+08
98926
98926
98926
98926
98926
98926
98926
98926
98926
OR
WA
WA
WA
WA
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WA
WA
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WV
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WA
Ellensburg
Ellensburg
Ellensburg
Ellensburg
Ellensburg
Ellensburg
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Ellensburg
Ellensburg
Ellensburg
Ellensburg
Ellensburg
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Ellensburg
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Ellensburg
Ellensburg
Ellensburg
Ellensburg
Ellensburg
Ellensburg
Ellensburg
Ellensburg
Ellensburg
Ellensburg
Ellensburg
Ellensburg
Ellensburg
Ellensburg
Ellensburg
Ellensburg
Ellensburg
Ellensburg
Ellensburg
Ellensburg
Ellensburg
Ellensburg
Ellensburg
Ellensburg
Ellensburg
Ellensburg
Ellensburg
Ellensburg
97926
98926
98926
98926
98926
98926
98926
98926
98926
98926
98925
98926
98926
98926
98926
98926
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98926
98926
98926
98926
98926
98926
98926
98926
98926
98926
98925
98926
98926
98926
98926
9.89E+08
98925
98926
98926
98926
98926
98926
98926
98926
WA
WA
WA
WA
WA
WA
WA
WA
WA
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WA
WA
WA
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WA
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WA
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WA
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Ellensburg
Ellensburg
Ellensburg
Ellensburg
Ellensburg
Ellensburg
Ellensburg
Ellensburg
Ellensburg
Ellensburg
Ellensburg
Ellensburg
Ellensburg
Ellensburg
Ellensburg
Ellensburg
Ellensburg
Ellensburg
Ellensburg
Ellensburg
Ellensburg
Ellensburg
Ellensburg
Ellensburg
Ellensburg
Ellensburg
Ellensburg
Ellensburg
Ellensburg
Ellensburg
Ellensburg
Ellensburg
Ellensburg
Ellensburg
Ellensburg
Ellensburg
Ellensburg
Ellensburg
Ellensburg
Ellensburg
Ellensburg
Ellensburg
Ellensburg
Ellensburg
Ellensburg
Ellensburg
Ellensburg
98926
98926
98926
98926
98926
98926
98926
98926
98926
98926
98926
98926
98926
98926
9.89E+08
98925
98926
98926
98926
98926
98926
98926
9.89E+08
98926
98926
9.89E+08
98926
98926
9.89E+08
98926
98926
98926
98925
98926
98926
98926
98926
98926
98926
98926
98926
98926
98926
98926
98926
98926
98926
WA
WA
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Ellensburg
Ellensburg
Ellensburg
Ellensburg
Ellensburg
Ellensburg
Ellensburg
Ellensburg
Ellensburg
Ellensburg
Ellensburg
Ellensburg
Ellensburg
Ellensburg
Ellensburg
Ellensburg
Ellensburg
Ellensburg
Ellensburg
Ellensburg
Ellensburg
Ellensburg
Ellensburg
Ellensburg
Ellensburg
Ellensburg
Ellensburg
Ellensburg
Ellensburg
Ellensburg
Ellensburg
Ellensburg
Ellensburg
Ellensburg
Ellensburg
El16nsburg
Ellensburg
Ellensburg
Ellensburg
Ellensburg
Ellensburg
Ellensburg
Ellensburg
Ellensburg
Ellensburg
Ellensburg
Ellensburg
98926
98926
98926
98926
98926
98926
98926
98926
98926
98925
98926
98926
98926
98926
98926
98926
98926
98926
98925
98926
98926
98925
9.89E+08
98926
98926
98926
98926
98926
98926
98926
98926
98926
98926
98926
98926
98926
98926
98926
98926
98926
98926
98926
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98926
98926
98926
98926
WA
WA
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Ellensburg
Ellensburg
Ellensburg
Ellensburg
Ellensburg
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Ellensburg
Ellensburg
Ellensburg
Ellensburg
Ellensburg
Ellensburg
Ellensburg
Ellensburg
Ellensburg
Ellensburg
Ellensburg
Ellensburg
Ellensburg
Ellensburg
Ellensburg
Ellensburg
Ellensburg
Ellensburg
Ellensburg
Ellensburg
Ellensburg
Ellensburg
Ellensburg
Ellensburg
Ellensburg
Ellensburg
Ellensburg
Ellensburg
Ellensburg
Ellensburg
Ellensburg
Ellensburg
Ellensburg
Ellensburg
Ellensburg
Ellensburg
Ellensburg
Ellensburg
Ellensburg
Ellensburg
Ellensburg
98926
98926
98926
98926
98926
98926
98926
98926
98926
98926
9.89E+08
98926
98926
98926
98926
98926
98926
98926
9.89E+08
98926
98925
9.89E+08
98926
98926
98926
98926
98926
98926
98926
98092
98926
98926
98926
98926
98926
98926
98926
98926
98926
98926
98925
98926
98926
98926
98926
98926
98926
WA
WA
WA
WA
WA
WA
WA
WA
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WA
WA
WA
WA
WA
WA
WA
WA
WA
WA
WA
WA
WA
WA
WA
WA
WA
WA
WA
WA
Ellensburg
Ellensburg
Ellensburg
Ellensburg
Ellensburg
Ellensburg
Ellensburg
Ellensburg
Ellensburg
Ellensburg
Ellensburg
Ellensburg
Ellensburg
Ellensburg
Ellensburg
Ellensburg
Ellensburg
Ellensburg
Ellensburg
Ellensburg
Ellensburg
Ellensburg
Ellensburg
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Ellensburg
Ellensburg
Ellensburg
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Ellensburg
Ellensburg
Ellensburg
Ellensburg
Ellensburg
Ellensburg
Ellensburg
Ellensburg
Ellensburg
Ellensburg
Ellensburg
Ellensburg
Ellensburg
Ellensburg
Ellensburg
Ellensburg
98926
98926
98925
98926
98926
98926
98926
98926
98926
98926
98926
98926
98926
98926
98926
98926
98926
98926
98926
98926
98926
98926
98926
98926
9.89E+08
98926
98926
98926
98926
98926
98926
98926
98926
98926
98926
98926
98926
98926
98926
98926
98926
98926
98926
98926
98926
98926
98926
WA
WA
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WA
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Ellensburg
Ellensburg
Ellensburg
Ellensburg
Ellensburg
Ellensburg
Ellensburg
Ellensburg
Ellensburg
Ellensburg
Ellensburg
Ellensburg
Ellensburg
Ellensburg
Ellensburg
Ellensburg
Ellensburg
Ellensburg
Ellensburg
Ellensburg
Ellensburg
Ellensburg
Ellensburg
Ellensburg
Ellensburg
Ellensburg
Ellensburg
Ellensburg
Ellensburg
Ellensburg
Ellensburg
Ellensburg
Ellensburg
Ellensburg
Ellensburg
Ellensburg
Ellensburg
Ellensburg
Ellensburg
Ellensburg
Ellensburg
Ellensburg
Ellensburg
Ellensburg
Ellensburg
Ellensburg
Ellensburg
98926
98926
98926
98926
9.89E+08
98926
98926
98926
98926
98926
98926
98926
98926
98926
98926
98926
98926
98926
98926
98926
98926
98926
98926
98936
9.89E+08
98926
98926
98926
98926
98925
98926
98926
98925
98926
98926
98926
98926
98926
98926
98926
9.89E+08
98926
98926
98926
98926
98926
98926
WA
WA
WA
WA
WA
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WA
WA
WA
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WA
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WA
WA
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WA
WA
WA
WA
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WA
WA
WA
WA
WA
WA
WA
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WA
WA
WA
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Ellensburg
Ellensburg
Ellensburg
Ellensburg
Ellensburg
Ellensburg
Ellensburg
Ellensburg
Ellensburg
Ellensburg
Ellensburg
Ellensburg
Ellensburg
Ellensburg
Ellensburg
Ellensburg
Ellensburg
Ellensburg
Ellensburg
Ellensburg
Ellensburg
Ellensburg
Ellensburg
Ellensburgr
Ellensurg
Ellesnburg
Elma
Ephrata
Everett
Everett
Everett
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Fort Worth
Goldendalr
Graham
lssaquah
lssaquah
Kennewick
Kennewick
Kennewick
Kirkland
Kittitas
Kittitas
Kittitas
Kittitas
Kittitas
98926
9.89E+08
98926
9.89E+08
98926
98926
98926
98926
98926
98926
9.89E+08
98926
98926
98926
98926
98926
98926
98926
98926
98926
9.89E+08
98926
98926
98926
98926
98926
98541
98823
98208
98208
98208
98003
98003
76!79
98620
98338
98029
98027
99337
99336
99338
98034
98934
98934
98934
98934
98934
WA
WA
WA
WA
WA
WA
WA
WA
WA
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WA
WA
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WA
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WA
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WA
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WA
WA
TX
WA
WA
WA
WA
WA
WA
WA
WA
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WA
WA
WA
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Kittitas
Kittitas
La Pine
Lake Steve
Lake Tapps
Lake Tapps
Lakewood
Lakewood
Lakewood
Langley
Latah
Leavenwor
Leavenwor
Malaga
Maple Vall,
Mattawa
Mead
Monroe
Moses Lakr
Moses Lakr
Naches
North Bent
Quincy
Quincy
Redmond
Richland
Richland
Richland
Rochester
Ronald
Roslyn
Roslyn
Roslyn
Roslyn
Roslyn
Royal City
RoyalCity
S. Cle Elum
Seattle
Seattle
Seattle
Seattle
Seattle
Seattle
Selah
Selah
Snoqualmir
98934
98934
97739
98258
98391
98931
98499
98439
98499
98260
99018
98826
98826
98828
98038
99349
9902L
98272
98837
98837
98937
98045
98848
98848
980s2
993s2
993s4
99352
98s79
98940
9894t
98941
98941
98941,
98941
99357
99357
98943
98LO7
98116
98105
98118
98r.68
98Lt7
98942
98942
98058
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WA
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WA
WA
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WA
WA
WA
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WA
WA
WA
WA
WA
WA
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WA
WA
WA
WA
WA
WA
WA
WA
WA
WA
WA
WA
WA
WA
WA
WA
WA
WA
WA
WA
WA
WA
WA
WA
WA
WA
WA
Soap Lake
South Cle E
Spokane
Spokane
Spokane
Spokane Vi
Stanwood
Thorp
Thorp
Thorp
Thorp
Thorp
Thorp
Thorp
Toppenish
Twisp
Union Gap
Vancouver
Wenatcher
West Richli
Woodinvill
Yakima
Yakima
Yakima
Zillah
98851
98943
98926
99208
99224
99037
98292
98946
98946
98945
98946
98945
98946
98946
98948
98856
98903
98683
9880L
99353
98072
98908
98908
98908
989s3
WA
WA
WA
WA
WA
WA
WA
WA
WA
WA
WA
WA
WA
WA
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FIIIDAY DECFJ\{BER 7tF7;E0pn
SATIRDAY DECEMBF,R 8ttr9:00pm and ?;Spnr
SUNDAY DECII,IBF,R 9th-9:ffi pm
(,
Exhibit "B"
Guidelines and Requirements for
Expenditure Reimbursements from Lodging Tax
Section 1. Brandins
Contractors who have been approved to utilize grant awards for advertising expenditures must
incorporate Kittitas County and the appropriate City of Cle Elum, Ellensburg, or Roslyn tourism
information as follows:
A. Websites and Social Media Sites must include the County's and appropriate City's tourism
website logo with an operational link to the site(s). The logo must be displayed on the
contractor's home page, it must be sized no smaller than% inch in height, and must be
surrounded by appropriate white space to allow easy recognition and legibility. Contractors
shall not change the logo(s) in color or appearance.
Print Advertis and Online D of alltypes ( including but not limited to
newspaper, periodicals, flyers, posters, billboards, direct mail, e-newsletters, third-party
websites, streaming displays, etc.) must include the County's and appropriate City's tourism
website logo. The logo must be sized no smaller than% inch in height, and must be surrounded
by appropriate white space to allow easy recognition and legibility. Contractors shall not change
the logo(s) in color or appearance.
C. Video Advertising of all types (including but not limited to television, online, electronic kiosks,
motion billboards, etc.) must include the County's and appropriate City's tourism website logo.
The logo must be sized no smaller than% inch in height, and must be surrounded by appropriate
white space to allow easy recognition and legibility. Contractors shall not change the logo(s) in
color or appearance.
All logos and website information may be obtained by contacting the Director of Tourism, Kittitas
County Chamber of Commerce.
Section 2. Advertising Reimbursements
Contractors seeking reimbursement from Lodging Tax Funds for advertising expenditures must adhere
to the following guidelines and requirements for each type of advertising media utilized.
A. Print Advertising:
L. Print advertising placed with any media provider which operates exclusively outside of
Kittitas County may be reimbursed at IOO% of the cost, including any production costs. To
operate exclusively outside of Kittitas County, the provider must not be physically located in
the County and/or not distribute any media within the County.
2. Print advertising placed with any media provider which operates inside Kittitas County may
be reimbursed as follows:
a. For date-specific events, advertising the day of the event and up to 10 days prior to
the event may be reimbursed atIOO% of the cost, including any production costs.
b. For seasonal or year-round events, or for date-specific events outside of the time-
frame in Section 2 A, (2)(a) above, advertising reimbursement requests must include a
statement from the media provider specifying the percentage distribution to areas
outside of Kittitas County. Reimbursements will be allowed for the amount distributed
outside of Kittitas County, including any production costs.
B. Televisio Advertisine:
t. Television advertising placed with any media provider outside the Yakima/Kittitas DMA will
be reimbursed at L00% of the cost, including any production cost.
2. Television advertising placed with any media provider inside the Yakima /Kittitas DMA will
be reimbursed as follows:
a. For date-specific events, advertising the day of the event and up to 7 days prior to
the event may be reimbursed atTOO% of the cost, including any production costs.
b. For seasonal or year-round events, or for date-specific events outside of the time-
frame in Section 2 8,2(al above, advertising may be reimbursed at the rate of 7O% of
the totalcost, including any production costs.
C. Online Advertising:
1. Online advertising and promotion may be reimbursed at 100% of the cost, including any
production cost.
2. Streamed media (radio, television, other) requests for reimbursement must include a
statement from the media provider specifying the percentage of recipients which are
outside of Kittitas County. Reimbursements will be allowed for the percentage distributed
outside of Kittitas County, including any production costs.
D. Direct Mail:
L. Direct mail advertising may be reimbursed at 100% of the cost, including any production
cost, for each item mailed or shipped to a destination outside of Kittitas County. ln order to
receive reimbursement, a list of the addresses and a signed statement from the contractor
that the list is accurate, or other proof of delivery, must be provided along with other
req uired documentation.
E. Flvers/Posters:
1. Flyers or posters which are placed outside of Kittitas County may be reimbursed at 100% of
thecost,includinganyproductioncost. lnordertoreceivereimbursement,alistofthe
locations where flyers or posters were posted outside of Kittitas County, a signed statement
from the contractor that the list is accurate and a copy of the poster/flyer must be provided
along with other required documentation.
2. Banners which are placed inside of Kittitas County may be reimbursed at70O% of the cost,
including any production costs. ln order to receive reimbursement, the banner cannot list a
specified date or location. Request can only be made one time.
3. Signage (site layout use only) which are placed inside of the venue/facility of the event may
be reimbursed at 100% of the cost, including any production costs. ln order to receive
reimbursement, the signage cannot list specified date or location. Request can only be
made one time. (i.e. ADA Parking/Parking, Loading Zone, Evacuation Route, Bathrooms, and
Stage locations)
F. Radio Advertisine:
t. Radio advertising placed with any media provider located outside of Kittitas County may be
reimbursed at !OO% of the cost, including any production cost.
2. Radio advertising placed with any media provider located inside of Kittitas County may be
reimbursed as follows:
\
a. For date-specific events, advertising the day of the event and up to 7 days prior to
the event may be reimbursed at7O0% of the cost, including any production cost.
b. For seasonal or year-round events, or for date-specific events outside of the time-
frame in Section 2 F,2(a) above, advertising may be reimbursed at the rate of 30% of
the total cost, including any production costs.
G. Operation Reimbursement:
1'. Operation costs may be reimbursed IOO% of the paid invoice cost. ln order to receive
reimbursement operations invoice must an approved cost from the Consolidated Lodging
Tax committee members list. lnvoice provided must include notation of payment with proof
of payment.
2. Mileage reimbursements that are outside of 50 miles of Kittitas County may be reimbursed
at 10O% of cost. ln order to receive reimbursement, a signed statement from the receiver
along with other required documentation. Mileage reimbursement subject to IRS mileage
reimbursement rates which may change annually.
3. ltems not eligible for reimbursement:
a. Salaries of employees
b. Capitol purchases- any item with 3+ years life and over 55,000.
c. Licenses, permits, insurance, or credit card fees