HomeMy WebLinkAboutLT-2021-018-KEEN-CiderLT -2021,-OT8- KE E N -C I D E R
2021 LODGING TAX SERVICES AGREEMENT
BETWEEN KITTITAS COUNTY AND THE KITTITAS ENVIROMENTAL EDUCATION NETWORK
This Contract, effective January 1,,2021, is made and entered into by and between KITTITAS
COUNTY ("County"), a subdivision of the State of Washington, and THE KITTITAS ENVIROMENTAL
EDUCATION NETWORK ("Contractor"),for 202l WindfallCider Fest & Roots Music ("Event").
WHEREAS, the purpose of this Agreement is to provide for activities and expenditures
designed to increase tourism,
NOW THEREFORE, in consideration of the terms and conditions contained herein, or
attached and incorporated and made a part hereof, the County and the Contractor mutually agree
as follows:
Section 1. Scope of Work.
a. Contractor shall provide the services and staff described in its Application for Lodging Tax
Funds submitted to the Lodging Tax Advisory Committee, attached hereto as Exhibit "A"
which is attached hereto and incorporated herein by this reference.
b. Except as otherwise specifically provided in this Agreement, Contractor shall furnish the
following as required to perform the services, described in Paragraph (a) above, in
accordance with this Agreement: Personnel, labor and supervision; technical, professional
and other services. All such services, property and other items furnished or required to be
furnished, together with all other obligations performed, or required to be performed, by
Contractor under this Agreement are collectively referred to herein as "Services."
c. Contractor shall commence, perform, and complete such Services in accordance with
Exhibit "B" which is attached hereto and incorporated herein by this reference.
Section 2. Pavment.
a. As full compensation for satisfactory performance of the Contractor's Services, the County
agrees to pay Contractor the sum of eighteen thousand six hundred twenty-five dollars
(S18,625.00) (Kittitas Co. lodging tax funding).
b. Additional payment terms: The County will make payment to the Contractor only on a
reimbursement basis, as receipts/invoices for any items including marketing and/or
advertising are submitted to the County, not to exceed the sum of eighteen thousand six
hundred twenty-five dollars (S18,525.00) (Kittitas Co. lodging tax funding).
c. Services/Expenses that are reimbursed must be dated during the current year and final date
to submit reimbursements requests is January L5,2022 after this date funds lapse.
d. Requests for reimbursements must be submitted to:
Kittitas County Auditor
Attn: Auditor's Accounting
205 West 5th Ave - Suite 105
Ellensburg, WA 98926
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a ud itorsaccounting@co.kittitas.wa. us
e. Reporting requirements of your events will be required on prescribed forms from the
County Auditor.
f. Contractor is eligible to claim reimbursement for the following items and amounts only:
r Advertising
r Talent Fees
o printing
r Marketing
o Facility Rental
r Volunteer Training
o Office Supplies
. Equipment Hire
o Transport
g. Contractor is not eligible to claim reimbursement for any items not listed in Section 2 (f) and
is further expressly denied funding for the following items as requested in the application as
defined in Section 1(a): N/A
h. Contractors requesting reimbursement for event-specific expenses shall submit all claims as
no more than two reimbursement requests with supporting documentation.
Contractors must complete the Lodging Tax Reimbursement online training course provided
by the County Auditor's office prior to filing reimbursement claim. Requests for
reimbursement will not be accepted by the County Auditor prior to the training being
completed. The training may be found online at the Kittitas County Auditor's website at the
fo I lowi ng add ress: http ://www.co. kittitas.wa. us/a ud ito r/defa u lt.aspx
Section 3. Performance bv Contractor.
Contractor shall not (by contract, operation of law or otherwise) delegate or subcontract
performance of any Services to any other person or entity without the prior written consent
of the County. Any such delegation or subcontracting without the County's prior written
consent shall be voidable at the County's option.
b. Contractor shall at all times be an independent contractor and not an agent or representa-
tive of the County with regard to performing the Services. Contractor shall not represent
that it is, or hold itself out as, an agent or representative of the County. ln no event shall
Contractor be authorized to enter into any Agreement or undertaking for or on behalf of the
County. lt is understood that the Contractor and the Contractor's staff and employees are
not employees of the County and are not, therefore, entitled to any benefits provided
employees of the County.
Contractor shall comply with all applicable laws, ordinances, rules, regulations, orders,
licenses, permits, and other requirements, now or hereafter in effect, of any governmental
authority (including, but not limited to, such requirements as may be imposed upon the
a
c
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County and applicable to Services). Contractor shall furnish such documents as may be
required to effect or evidence such compliance. All laws, ordinances, rules, and orders
required to be incorporated into agreements of this character are incorporated into this
Agreement by this reference. Contractor agrees to obtain all required licenses and permits,
and further agrees to keep them in full force and effect during the term of this Agreement.
d. The County and the Contractor agree that in fulfilling the terms and conditions of this
Agreement neither shall discriminate on the basis of race, creed, color, national origin, age,
sex, maritalstatus, or the presence of a physical, sensory, or mental handicap.
e The Services shall at all times be subject to inspection by and approval of the County, but
the County's making (or failure or delay in making) such inspection or approval shall not
relieve Contractor of its responsibility to perform the Services in accord with this
Agreement, notwithstanding the County's knowledge of defective or non-complying
performance, or the substantiality or ease of discovering the same. Contractor shall provide
the County with sufficient, safe, and proper facilities and equipment for such inspection and
free access to such facilities.
f. This contract is subject to review by any Federal or State auditor. Contractor shall promptly
furnish the County or its designee, or such Federal or State auditor with such information
related to the Services as may be requested by the applicable governmental entity.
Contractor shall preserve and maintain all financial records and records relating to
performance of Services under this Agreement for six (6) years after contract termination.
For such duration after the County makes final payment of compensation due hereunder,
Contractor shall provide the County access to (and the County shall have the right to
examine, audit and copy, with or without notice) all of Contractor's books, documents,
papers and records related to the Services or this Agreement.
g. Contractor understands and acknowledges that Contractor is solely responsible for its own
reporting and accounting of all state, federal, social security, and local taxes, of every nature,
arising from Contractor's performance of this Agreement. All compensation received by the
Contractor will be reported to the lnternal Revenue Service at the end of the calendar year in
accord with the applicable IRS regulations.
Section 4. Release. Indemnity. and Hold Harmless.
The County assumes no liability for the Contractor's actions under this Agreement. Contractor
releases and shall defend, indemnify, and hold harmless the County, its officers and employees,
agents, representatives, attorneys and/or volunteers, from and against all claims, costs, liabilities,
damages, and expenses, (including, but not limited to, reasonable attorney fees) which arise or
may arise or be alleged to arise out of or by reason of this Agreement including:
Any fault, negligence, strict liability or product liability of Contractor in connection with the
Services for this Agreement;
Any lien asserted upon any property of the County in connection with the Services for this
Agreement;
Any failure of Contractor, or of the Services, to comply with any applicable law, ordinance,
rule, regulation, order, license, permit and other requirement, now or hereafter in effect, of
a
a
a
2027 County Lodging Tox Funding Agreement Page 3
LT-2021.018-KEEN-CI DER
any governmental authority; or
a Any breach of or default under this Agreement by Contractor
Section 5. Compliance with Public Records Law.
ln compliance with Washington's public records law, the County will retain copies of any
documents associated with this Agreement, which may be required by law unless legally
exempt from such retention, for any applicable legally required retention period.
b. ln the event a public records request is made to the County for documents created in
relation to this Agreement, should legal uncertainty arise regarding the disclosability of any
documents under federal or state public records laws, the County shall provide notice to
Contractor pursuant to Washington's public records act, chapter 42.56 RCW, to allow
Contractor to seek a court injunction.
The County specifically shall not be liable to Contractor for the County's release under public
records laws of any documents not protected by trademark, copyright or other law.
Section 6. lndustrial Insurance Waiver.
With respect to performance of this Agreement and as to any claims against the County, its Additional
lnsureds, officers, agents and employees, the Contractor expressly waives its immunity under Title 51
of the Revised Code of Washington, the lndustrial lnsurance Act, for injuries to Contractor's employees
and agrees that the obligations to indemnifiT, defend and hold harmless provided in this Agreement
extend to any claim brought by or on behalf of any employee of the Contractor. This waiver is
mutually negotiated by the parties to this Agreement.
Section 7. lnsuran and Endorsements.
a The County may require through a request in writing that the Contractor provide the County
with a certificate, binder, or policy of liability insurance, acceptable to the County in an
amount specified by the County.
b. Such liability insurance shall be such as will protect Contractor, its employees, agents and
representatives, from all claims, losses, harm, costs, liabilities, damages and expenses
arising out of personal injury (including death) or property damage that may result from
performance of the Services or this Agreement, whether such performance is by Contractor
or any of its employees, agents or representatives.
c. Should the County require such liability insurance, the Contractor agrees to provide proof of
insurance prior to commencing performance of this Agreement.
d. Copies of the County's written request and the insurance documents provided by Contractor
shall be attached to this Agreement and by this reference will be made part hereof.
a
c
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Where insurance is requested by the County, all liability insurance policies shall be endorsed
to include the County as an Additional lnsured and shall stipulate that the insurance
afforded by the policies shall be primary insurance, and that any insurance, self-insured
retention, deductibles, or risk retention trusts maintained or participated in by the Parties
shall be excess and not contributory to any other insurance maintained by the County.
Contractor shall furnish the County a certificate of insurance with Endorsement as evidence
that the required policies are in full force and effect.
Section 8. Termination.
The County may, by written notice thereof to Contractor, terminate this Agreement as to all or any
portion of the Services not yet performed, whether or not Contractor is in breach or default. Upon
receiving such notice of termination, Contractor shall, except as otherwise directed by the County,
immediately stop performing the Services to the extent specified in the notice. ln the event the
County terminates the Contractor's Services, the Contractor is obligated and hereby agrees to
refund to the County all monies paid for Services not yet rendered by the Contractor, if any, as of
the date of the notice of termination.
Section 9. Miscellaneous.
a. Contractor shall not (by contract, operation of law or otherwise) assign this Agreement or
any right or interest in this Agreement without the County's prior written consent.
b. This Agreement embodies the entire Agreement between the County and Contractor, and
supersedes any and all prior oral or written communications, proposals, conditions, promises,
representations, or understandings regarding the Services. No change, amendment or
modification of any provision of this Agreement shall be valid unless set forth in a written
amendment to the Agreement signed by both parties.
c. Notice for any purpose under this Agreement, except service of process, shall be given by
the Contractor to the Kittitas County Commissioners and the Kittitas County Auditor, 205 W.
5th Ave. Ste. 108, Ellensburg, WA 98926. For all purposes under this Agreement, any notice by
the County to the Contractor shall be given to the Contractor's address provided on the
signature page. Notice may be given by delivery or by depositing in the U.S. Mail, first class,
postage prepaid, certified mail, return receipt requested.
d. The section and paragraph headings of this Agreement are for reference convenience only
and are not intended to restrict, affect or be of any weight in interpreting or construing the
provisions of such sections or paragraphs.
e. This Agreement may be executed in one or more counterparts and by facsimile, each of
which will be deemed an original, but allof which togetherwillconstitute one and the same
instrument.
f. Contractor warrants to the County that the individual signing on Contractor's behalf has the
requisite power and authority to enter into and to perform Contractor's obligations under
e
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this Agreement. Contractor further warrants to the County that Contractor has made no
misrepresentation or misleading statement in connection with this Agreement, and is not in
violation of any applicable law, ordinance, or regulation the consequence of which will or
may materially affect Contractor's ability to perform its obligations under this Agreement.
g. lf any term or condition of this Agreement or the application thereof to any person(s) or
circumstances is held invalid, such invalidity shall not affect the other terms, conditions or
applications which can be given effect without the invalid term, condition or application. To
this end, the terms and conditions of this Agreement are declared severable.
h. The exclusive venue for any action brought to enforce this Agreement or any of its terms
shall be in Kittitas County, State of Washington.
The performance of this Agreement is subject to termination without liability by either party
upon the occurrence, or upon the prediction by the National Oceanic and Atmospheric
Administration, any other agency of the United States Government, or any agency of the
Government of the State of Washington of the occurrence of any circumstance beyond the
control of either party-including, without limitation, acts of God, war, acts of terrorism
within a fifty (50) mile radius of Kittitas County, government regulations, disaster,
pandemic/epidemic illness, strikes or threat of strikes (except that neither party may
terminate this Agreement for situations involving that party's own employees), civil
disorder, or curtailment of transportation facilities-to the extent that such circumstance
makes it illegal , impossible or economically impracticable for the parties to complete the
duties and mutual obligations agreed upon and imposed upon them herein. The ability to
terminate this Agreement without liability pursuant to this paragraph is conditioned upon
delivery of written notice from one party to the other within L0 days of such occurrence or
upon delivery of written notice from one party to the other within 24 hours of the receipt of
notice of the prediction of any of the above occurrences. To the extent feasible within the
constraints imposed by any event of the type described above, the parties agree that if the
triggering event is of apparently or likely transitory effect, the parties may negotiate such
amendments to the agreement that are mutually satisfactory and not otherwise contrary to
law, including but not limited to a change in the dates for completion of any portion or the
entirety of this agreement.
2027 County Lodging Tax Funding Agreement Poge 6
LT -202T-OT8- KE E N -C I D E R
KITTITAS COUNTY
BOARD OF COUNTY COMMISSIONERS
Chair
Vice Chair
Commissioner
ATTEST:
Clerk of the Board
APPROVED AS TO FORM:
Deputy Prosecuting Attorney
CONTRACTOR
IPrint Name]
lAddressl
2027 County Lodging Tax Funding Agreement Page 7
txh tbr'f "nn
CLTAC: Application for Lodging Tax Grant Funding
Grant Application
Workshop - 2020 *Dd you attend the G'ant Applicaticn lAbrkshop - 2020 hosted lry the l(iitas County Orar'|tler of Cormerce?
f Yes
('No
tr Yes,
I have read and understand S-rbnittal hrstrllcticns and General lnfornEtion lor lhe2\21 Ldging Tax {}ant Funding
R'me-ss
Submittal lnstructions
& General
lnformation *
You are strongly encouraged to compose your responses to the questions of this form with a desktop text
editor and save your work, ihen copy and paste the information into the form. You may also save a draft by selecting
the button at the bottom of this page. When you do this you will be logged out and must log back in to continue. ln order
to save a draft you will need to provide an email address and a passuracrd. After completing the save draft, you will be
redirected to landing page containing a link to log back into the form. We suggest you save this link as a booknrark. The
llnk will also be sent to you in an email.
Organization I nformation i
Name of Organization* Kittitas Environmental Education Netunrk
Organization Address * sreet Address
414 S WillowSt
Address Line 2
oty
Ellensburg
tustall Zp &de
98926
StateI RovinceI Region
WA
&untry
United States
Organization is a:*f Business
{r Non-Profit
(Note: Please submit W-9 for business or IRS Designation Letter for non-profit.)
Click here to view sample documents (redacted).
Upload Proof of IRS Conf of Exempt Status under 501(c)3.pdf
Organization Status *
Acceptab{e file forn.ets irrclude; Jre: FDF or llFF.
Project Contact I nformation
46.61K8
First Name*Jiil
Last Name *Scheffer
Phone Number*509-55'1-8807
- ..*bmarl kittitasee@gmail.com
Project or Event lnformation
ProjecVEvent Mme * WindFall Cider Fest & Rools Music
Service Categories Oreck all catego|ies tlrat ap$y to this apflicaticxr
l- Tourism promotionlmarketing
ly' Operation of a special event designed to attract iourists
l- Operation of a tourism related facility
f other
Event Dates
Please provide any specific dates, or range of dates, on which your event or project will be held. You may add as many
dates or date ranges as necessary.
Event Dates
Start Dates*
101212021
ProjecVEvent
Location *
New or Ongoing
ProjecVEvent? *
Amount of Funding
Requested *
End Dates
101212021
Kittitas Valley Event Center - Western Toranr
f Ongoing Project/Eveni (More than four years in existence)
G New Project/Event (Four or fermer years in eistence)
$ 44200.00
lf you sdected "O€cing Ftoject/Erent" above this anount nay not exceed 10% of the total expense budget of this
project.
Funding Request Max
Tourism Seasons*Fromthe list below, whal season will your prqect $hanc€ tourisr? Select atry which ap$y.
l- Year-round (January - December)
[- Off Season (November - February)
17 Shoulder Season (October or March - May)
l- High Season (June - Sepiember)
Application Questions: Part 1
Please answer each question completely, in the order listed. Please include anysupporting data within the
response narrative.
1 | ProjecUEvent Description
Please provide a description of your project/event.
Response "l :
ProjecVEvent
Description *
WindFall Cider Fest and Roots Music is from 3-9pm at Western Tovwr on the
grounds of the Kitiitas Valley Event Center. Taps will open mid-afternoon, and the
concert will siart shorily thereafter.
The perfect pairing of Cider & Music meet again lo celebrate the colors of fall in the
center of Washington Ciderhouses from Puget Sound, Wenatchee, Yakima and
around the region will bring enough varieties to make the most experienced taster
staroon. Four live bands, Bluegrass to Folk to Americana, will orur the ouldoor
stage.
WindFall is an event for ages 21 and up.lD will be required.
WindFall is the grandest gathering of Cider in Central Washington. Tra,elve or more
cider houses will be doing their best to impress. Each cider house will bring two or
three varieties for tasting. From dry to sraeet to hopped to fruited, herbed or
flowered, there's a cider for everyone. Local resiaurants and concessions will offer
pleniiful handy food for every taste. Beer, wine and soft drinks will also be
available.
Four live bands, not entirely traditional, but deeply rooted. "And Roots Music"
means Bluegrass-Americana-Folk will light up the Western Torrvn courtyard stage
and bring an energetic concert to WindFall.
Our 2020 event was cancelled due to Covid19.
2500 chaiacter linii
List of lntended Use of Funds*
Advertising
Talent Fees
Printing
Marketing
Facility Rental
Volunteer Training
Office Supplies
Equipment Hire
Transport
2l Suppoding Kittitas County as a tourism destination
1. Auray from their place of residence or business and staying overnight in paid accommodations;
2. f o a place fifty miles or more a\^€y from their place of residence or business for ihe day or staying overnight;
3. or from another country or state outside of their place of residence or business.
You must provide the evidence utilized in determining your projections,
Response 2.1 *V\ihy wcrld tourists travd to lfttitas Oounty to attend your evenUactivilylfacility?
As the largest public event lor KEEN, WindFall will continue to showcase central
Washington ai the height of the fall season.
Hard cider is the nation's fastest growing beverage and that industry continues to
gain fans from around the couniry. Washington State is a hothouse of cideries and
is globally knou'n as the apple capital of the \Morld.
We have done this eveni twice now and Ciderhouses are now asking WindFall if
they may attend. Musicians are asking WindFall how they can get a chance on the
stage. Con'rmunity members are asking how they can get involved.
We are fortunate to lwrk with veteran music festival producers, Chinook
Entertainment, and add the Chinook "Where Great Music Meets the Great
Ouidoors" e4oerience to the event.
ln 2019 we welcomed:
Head for the Hills from Boulder, Co., Fort Defiance from Nashville, Young Feller
from Leavenr,r,orth, and Ellensburg's oun Killdeer String Band.
Equal parts craft cider tasting and outdoor concert, WindFall appeals to a wide,
adult audience. Travelers around the slaie have identified a new destination event
where they can "meet in the middle" with friends who live on the opposite end of l.
90.
ln 2019 vve vvelcomed evenl participanls from Porlland, Missoula, South Dakota,
Seattle. Tri-cities, Wenatchee, British Columbia, California, Coeur D'Alene,
Spokane, Renton, Bonney Lake, Kirkland, lssaquah, and Nebraska.
2019 attendance data is attached.
2500 character linit
Response 2.2*
Application Questions: Part 2
Dscribe the prior success of ycur evenUactivity/facility in aitraction lourisls.
Our 2018 and 2019 evenis grew exponentially and lr,e had hoped for a successful
2020 event. Obviously we had to cancel, but rne feel that we can recapture ihe
momentum in 2021.
Our first year saw slightly less than 300 attendees wiih smaller name bands and 8
cider houses attending. 2019 saw464 attendees, with larger name bands and 12
cider houses.
Building on that success, vrre anticipate 650 attendees in 2021 with larger name
bands and 15 cider houses.
Using Cognito Forms for on-line ticketing, \€ collect all emails and mailing
addresses of all tickets sold on line, and all sales of tickets, gift certificates and
promotional give-aways are also added to that database. 2019 attendance data is
attached as an upload.
ln addition, r,te have day-of ticket sales purchased at the window. That information
is also uploaded from 2019.
ln 2019 Cider houses requested hotel information, adding at leasl ten rooms for
the weekend that \ € are a\,1€re of. We also reserve four rooms for the bands for
one night each.
Camping on site at the KVEC has been purchased by festival attendees in both
2018 and 2019.
With successful 2018 and 2019 events, ue will have returning attendees and
increased new attendees.
Ticket sales to out of area visitors {50 miles or more) are estimated to be 2/3 of
total ticket sales based on previous years.
ln 2021 ue anticipate 650 guests so 429 of them will be tourists.
2500 character lirnl
,"::
3llmpact
Response 3:
Measuring Results*
Application Questions: Parl 3
Dscribe how ycxr will pronote your evenflactivity/facility to attract ttxlrists.
We will again use diverse markeiing methods to achieve Wdespread print.
digital, radio advertising iargeted to our audience.
We will work closely again with Chinook Entertainment to schedule big name bands
conring from outside the immediate region AND who have a following that will travel.
Bands with good marketing and loyal audience will be given preference over
others.
We have iwo local Kittitas County cider houses. Cideries with established clientele
and followers will have a higher priority than those with little or no marketing ability
or fan base. Having cideries from out of state proved to be problematic due to the
nature of WSLCB, but having vendors from Spokane, TriCities, the Olympic
Peninsula, and around the state will happen again.
Our partnership with Sip NorthWest and CiderCraft magaZnes targets a very wde
area (entire \rcst coast) but the publications are selective as to audience. Their
subscribers are mostly in Washington, but are affluent tourists - craft beverage
tourists. Their print magalnes are widely distributed, heavily along the l-5 corridor
from Portland io Bellingham, in high end hotels, restaurants, winerys, breueries,
etc. and their digital presence is far wider. Their goal is to sell the wtrole northrrest
as a craft beverage vacation destination. They will provide data to us regarding
location of interested people (that click through to our vr,rebsite) at the conclusion of
this year's advertising plan.
Our radio buy with Northwest Public Broadcasting has been successful. That is the
source of information wtrich has led to several inquiries that turned to sales through
our website email.
Facebook and Instagram advertising on our WindFall sites will again be utilized. We
have excellent response rates to those ads (though rive have no data from 2020).
For 2021 \rc anticipate uorking with the Chamber of Commerce to conduct and
focus our efforts, they may recommend other avenues of outreach for our
marketing. I
2500 characler lirit
4lCollaboration
lf your organization collaborates or has created partnerships with other organizationt groups, or other
events, how is this accomplished?
4.1 Collaboration *
4.2 Promoting Local*
HUSINESS
Our collaborations include u,rrrking with Chinook Entertainment and Chinook Fest,
and mutually beneficial relationships with regional cider houses, local
winery and a local craft breuery.
WSU's Master Cidermaker program has proven to be a great partner, and will
increase their involvement f or 2021 .
KFEN is a member of the Kittitas County Chamber of Commerce and our all
volunteer board brings connections with CWU, conservation groups, and dorrrntovrlr
business ovvners.
CWU Recreation and Tourism program provides practicum students to help
manage and plan the event and we anticipate that they will again be supportive.
We were building a partnership with the NorthWest Cider Association, the US
regional organization promoting apples, groraers, cidermakers and distributors from
the Northvest throughout the nation. We will continue to cultivate that relationship
tor 2O21.
Wilh them, Cidercraft, and WSU, uie will be solidly set as a leader of cider events
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Desctibe hol yct.rwill pron.nte lodgirrg estaltrishnents. restaLn'ants, and busjness located in Kittitas &unty
On our website, we have links to booking our partner hotel, and booking lodging
through MyEllensburg. We also sell RV and camping on-site at the KVEC. Those
Iinks are all framed wiih a "you should take extra time and take a look around
Kittitas County" message.
That message has been reiterated through facebook posts which lead to the
u,ebsite lodging page and thus bookings.
We seek community sponsors for this event. Attached is our 2020 sponsorship
campaign which was never sent out. lf rae garner local sponsors, their namesllogos
and so on are listed on banners, tickets, progtams, and social nredia.
We also hand out Chamber materials to all attendees.
The ultimate purpose of this event is to gain attention for the Yakima Canyon
lnterpretive Cenler project.
That in itself is a big-picture, long-ternr tourist benefit.
We vwnt people to take to heart the Kittitas Environmental Education Netuork
message, and become eplorers of the Yakinra Canyon, the Teanaway Community
Forest, ihe WindFarm, Ginkgo state park, and all the rest.
Our mission is to "Connect Community to Nature". and create life-long learners. We
support outdoor recreation and education as a worthwirile experience in Kittitas
County.
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4.3 Host Hotel*ls lhere a llosl hotel for your event or grant project? lf yes. Iist tho hotel.
CNo
(' Yes. fioiidlv lnn H:1.rress
5l Future Plans
Please explain what plans exist to allow this project to become self-sustaining. lnclude any plans for ticket
sales, event sponsors, and other cost-recovery models.
Future Plans*We will do more research and identify more sponsorship deadlines, to secure
partnerships of that nature earlier. In fact, rae have started already.
Ticket prices will increase incrementally, and u,e will offer more side events - like
paid cider-making wrrkshops - thal will attract more attendees and increase
revenue.
Keeping great musicians is critical, and balancing what's affordable with wfrat's
exciting and attractive to ticket buyers, will continue to be something that lve
monitor closely. We also plan to build the partnership with Chinook Entertainmeni
so that one day the partnership has them paying for the talent and KEEN can focus
on other elements of the event.
CiderCraft/Sip and NW Cider Association have both indicated ihat they vliculd
support (sponsor) a juried/competitive program, uhich uould attract the very
highest quality products from around the State. NW Cider Assn may help us
negotiate lhe pathraays to being able to offer out of state products. Beverage
competitions charge entry fees, and that unuld increase our income and boost our
cachet. Which in turn would make us more altractive to sponsors.
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Application Questions: Part 4
6l Additional lnformation
Provide any additional information which will assist the Lodging TaxAdvisory Committee in evaluating your
project and its benefit to tourism.
2020 lnformation ll you had a planned event in 2020, whether it was able lo take place or not, dease describe any successes and
clrallenges you experiered.
We cancelled cider fest early in the planning process. Hor.rever, rire had made
agreements with Chinook Entertainment, reached out io cider houses, and started
our volunteer planning comnrittee. lt lras a hard decision to make early, but r,r,e
decided to so that our focus could be on our educational programming instead.
2500 characta'linit
There are several connections which have been identified that we will strengthen in
the next planning process, and be able to take advantage of with more iime and
organization. But interest has been documented and the willingness of people
to step ou1 for such a memory-making getar,my event is proven.
Attached is Chinook Entertainment's proposal for 2021
This event is designed to highlight the agricultural environment that is not only
Kittitas County but all of Central Washington. lt draus attention to smaller family
farms, and the increasingly diverse rrays that our rural nature is sustained by
producing orchard commodities in a nerrer ways (that are actually really old).
Cider is indeed trending, with a growing audience wtro support the market because:
they like the flavor; they like the variety of flavors; ihey like that it's locally made;
they iike that small orchards are getling a new lease on life; they like a frosty adult
beverage on a hot day (and they're nraybe a liitle tired of beer); they are avoiding
gluten; they are focused on buying organic/local; they urant to try making it
thenrselves, they urant to share it with others.
The music has also proven io be a great draw. Roots Music across the region
continues to have a loyal audience, and in fact, attendance at Chinook
Entertainment festivals is increasing.
2500 character liril
Supporting Documents You nay upload any supporlir.rl; clocunents slrclr as grapirs, inuges. di?rgrai6, narketing ntterials. eto.
WindFall Cider Fest Registration 2019.pdf 110.15K8
201 9 Cider Fest Tickets and Survey Responses.pdf 1 1 9.5K8
2021 Windfall ProposalOplion B corrected.pdf 15S.62K8
Ycu are allowt1d to subrria up to 3 single page (L.S Letter) docur€nts in JPQ HF or T]FF fcxnet
7l Prevlous Lodging Tax Grant lnformation
Additional lnformation
Previous Years
Awarded Lodging Tax
Grants.*
Overall Attendnace
2019 Actual*
446
2019 Actual*
294
2019 was only our second Ciderfest, and the feedback we heard vras that it vras
extremely well planned and the feedback from ctderhouses, publications and others
in the industry has been entirely positive. Many of them now have WindFall on their
radar as having a capable team with good support from the Ellensburg/Kittitas
County community.
l-bs your etrent received Lodging lax lunds in previous years?
f No, this event/project has not previously received Lodging Tax Funding
f Yes, 1 year previous
{t Yes, 2years previous
f Yes, 3 or more years previous
2021 Projected*
650
Number of people travelling more than 50 miles for your event?
2021 Projected*
429
Number of people traveling from outside WA State for your event?
201 9 Actual *2021 Projected*
25
The number of overnight guests who stay in paid accommodations in Kittitas County
for your event
60
Number of paid lodging room nights resulting from you event/activity/facility?
202'l Projected *
325
201 9 Actual *
126
201 9 Actual
132
*
Prior Year Paid
Overnight Stay Data
2019 Methodology*
202'l Methodology*
2021 Projected*
300
h addition to field above. yrx nay uSoad the evidence to slrppctl th-. priry years' rcxxrlnighl inforration.
WindFall Cider Fest Registraiion 2019.pdf 1 '10.15KB
You nay Ltpload up to thre€ sirrgle pag€s (l-S Letter), of infornEtion. lf you a single mrlli-page doclffient, only the first
three pages will be considered. -lhe following fornals. will be accepted: JPG, FDF or TiFF
Wrat n€thoddogy did you use to calculate the 20Jg actual nunbers?
ly' Direct Count (preferred)
l- lndirect Couni
l- Representative Sr,rrvey
17 lnformal Survey (preferred)
l- Structured Estimate
l- Other
1 ftat nethoddogy w ill you use to calculate ihe urcoffing nunlrers?
17 Direcl Count (preferred)
, I lndirect Count
l- Representative Survey
V lnformal Survey (preferred)
l- Structured Estimate
l- Other
Methodology
Narrative *
Application Questions: Part 5
Fcus.. exptairr.
WindFall is date specific, and we will be promoting further in advance and further
arrrcy fronr Ellensburg, with more intensity, than in i019.
Publication advertising will be refined. Our parlnership with Sip NorthWest and
CiderCraft Magalnes will begin earlier, and add print to their digital presence.
They will, at the conclusion of the publishing/financial cycle, provide the data rnhich
will demonstrate their effectiveness (not available at time of grant application).
We will compile data fronr Cognito Forms and Square. We'll have that available
during preserrtaiions to CLTAC in November.
At the evenl in 2019 r,r,e surveyed altendees but found that doing the survey at an
event where alcohol is imbibed...might not be the best nrethod. We awarded
benefits for returned surveys, but they were still not raell lilled out.
h 2A21 we will strive to get better responses. We have talked about using tablets
with roving survey volunteers going through the event...everyone to ansu,ers gets a
free drink ticket or something. We are still thinking it through, but our goal is to get
a response from everyone w{-ro attends.
ln addition, our Cognito forms tickel sale/registration will have a survey included
with required ans\r€rs:
-Zip code of residence?
-Staying the night?
-How many nights?
-How many people in your party?
-With a friend or in paid accommodations?
-Will you attend next year?
-Will you invite friends to attend with you?
-ls there a band you recommend that you would travel to see?
-How did you hear about this event?
-What is the best \,€y for you to hear about events like this?
-Will you spend any extra leisure time exploring Ellensburg and
Kittitas County?
2500 character linit
SlFunding
Does your organization have, or have you applied for, grant funding from other sources? lf not, why not? lf yes, please
lisl the funding you have for the project, including any volunteer and in-kind sources in Question 9l Project Budget
Overview.
Funding sources and amounts wtrich have not yet been secured will be listed separately, in the field(s) directly below.
Finally, ufrat changes would occur if the project couldn't be funded?
Other Funding *Dres your orcanbation have, or have you apptied for lunding lrmrotheir sources?
GYes fNo
Funding for which you have applied but not yet secured
Funding Source
Sponsorships
Private Foundations
Amount
$ 1o,ooo.oo
$ 5,000.00
Funding Shortfalls*
Matching Funds
Percentage
Verification of ln-kind
Contributions
9l Project Budget Overview
Please complete budget for this project/proposal. lf your agency operates independently of this project application it may
nol be necessary to submit the entire agency budget. You must submit a budget which specifically pertains to the
project/event for which you are requesting funding and adheres to the basic budget format shown below.
The budget must include anticipated revenues, e>penditures, and any potential profit or loss. For projectsievents which
are ongoing for more than one (1) year, please also subnrit actuals fronr the previous three (3) years of operations
(need not be consecutive) for the project/proposal if applicable.
For any claimed in-kind contributions valued at $500 or more and related to marketingladvertising, you must
submit verifying documentation which assures the contribution will be provided. For instance, if you are
claiming in-kind contributions in the form of advertising match, a binding contract itemilng the matching value and
obligating each party must be provided.
ATTENTION: ln an effort to allow an adequate level of flexibility for all applicants, not all fields in the budget portion are
required to be filled before this form is submitted. Providing all applicable data is your responsibility, failure to do
so will potentially jeopardize your application's chance for review.
\,Ahat changes wiil be rr:lde if f uncling for your reqr:est is nr:l available or recorretded?
Since many of our costs are fixed (talerrt fees, facility rental, equipment hire),
u,e will modify advertising, printing and marketing supplies if needed to reduce the
overall cost of the event.
2{;00 charad--r lidt.
122.17
o/o
Ihis field will aulo fill\,vith lhe correct percenlage based on your input lo bLdget section belo\r,r
For atry clairrtC in-knd cc}ltribulions valued at 9500 0'*ore and related io rerkeling/advertisirg, yoll
'rusl
strbnit
verifyirg docurrenlaiion \,vhich asstires the contributirln will be providecl.
Budget Year
Edit if necessary 2017 2018 2019
Revenues From Consolidated Lodging Tax Grani
Past Actual 2
$ 9,000.00
Past Actual 2
$ 13071.00
$ 0.00
$ 1000.00
$ 0.00
$ 450.00
$ o.oo
$ o.oo
Past Actual 1
$ 9,107.00
Past Actual 1
$ 17188.00
$ 355.00
$ 1300.00
$ 250,00
$ 20s9.00
$ 1210.00
$ o.oo
2021
Projected
$ 44,200.00
Projected
$ 30000.00
$ 1000.00
$ 10000.00
$ 500.00
$ 5000.00
$ 2000.00
$ 5000.00
LTAC Grant
Funding
Past Actual 3
$ o.oo
All Other Revenues
Account Name Past Actual 3
Ticket Sales $ 0.00
Merch $ 0.00
Sponsorships $ 0.00
Donations Wticket $ 0.00
sales
Bottle Shop Sales $ o.oo
Scrip $ 0.00
Private Foundations $ 0.00
I n-Kind Contributions (except volunteerism)
Account Name Past Actual 3 Past Actual 2 Past Actual 1
$ 0.00 $ 0.00 $ 0.00
Account Name
Service Fees
Past Actual 3
$ 0.00
Past Actual 2
$ 200.00
Past Actual 1
$ 32s.00
Past Actual 1
1,276
Projected
$ 500.00
Projected
$ 0.00
Projected
1,276
Contributions of Volunteer Time
Past Actual 3 Past Actual 2
Number of Hours 1,000
Evidence of Volunteer Flease uSoaci a single file which offers evidence in supporl of the projected vdunteer hours.
Contributions* WindfallCiderFestVolunteerJustification.pdf
Calculated Value of
Projected Volunteer
Time
$ 30,062.56
118.27K8
Past Actual 3
$ o.oo
Past Actual 3
$ 0.00
Past Aciual 2
$ 23721.00
Past Actual 2
$ 25083.00
Past Actual '1
$ s1774.O0
Projected ,
$ 128262.56Revenue Totals
Expenses
Account Name
Supplies
Printing
Ticket Sale Fees
Facility Rental
Travel
Volunteer Training
lnsurance
Advertising
Permits
Liquor Costs
Talent Fees
Marketing
Equipment Hire
Transport
Merch for Sale
Past Actual 3
$ o.oo
$ 0.00
$
$ 0.00
$ o.oo
$ o,oo
$ 0.00
$ 0.00
$ o.oo
$ o.oo
$ o.oo
$ o.oo
$ o.oo
$ o.oo
$ 0.00
Past Actual 2
$ 3218.00
$ 1314.00
$ 266.00
$ 1328.00
$ 190.00
$'t22.00
$ 200.00
$ 5375.00
$ 70.00
$ 4000.00
$ 9000.00
$ o.oo
$ 0.00
$ o.oo
$ o.oo
Past Actual 1
$ 3s28.00
$ 567.00
$ 470.00
$ 1581.00
$ 0.00
$ 26s.00
$ 200.00
$ 3986.00
$ 70.00
$ 4623.00
$ 12500.00
$ 0.00
$ 1222.00
$ o.oo
$ 1000.00
Projected
$ 4ooo.oo
$ 750.00
$ 755.00
$ 1600.00
$ 250.00
$ 650.00
$ 200.00
$ 10000.00
$ 70.00
$ 6000.00
$ 17500.00
$ 5000.00
$ 4400.00
$ 300.00
$ 1500.00
Past Actual '1
$ 29810.00
Projected
$ 52975.00Expense Totals
Profit & Loss
Past Actual 3
$ 0.00
Past Actual 2
$ -1362.00
Past Actual 1
$ 1964.00
Projeeted
$ 75287.56
Application Certification
The applicant here certifies and affirms: 1. That it does not now, nor will it during the performance of any contract arising
from this application, unlawlully discriminate against any employee, applicant for employment, clieni, customer, or other
person who might benefit from said contract, by reason of age, race, color, ethnicity, sex, religion, military status, serual
orientation, creed, place of birth, or disability; 2. That ii will abide by all relevant local, state and federal lau,s and
regulations and; 3. That it has read the information contained In the lnslructions on pages I and 2 and understands and
will comply with all provisions thereof.
Certified by:
Name*Jill Scheffer
Applicant's Title *President
Sign
J-H'I'r(8.IIAIJ RAVT'NUE SEa'VICAP. O. POX 2508
Cf,HgnuHATf, OE t[52o1
Date;A1160tm
DEPARII{ENI OF THB XREASI'NY
Srloyer ldentiflcatio Xhrnber:
22-384902L
DIJIiI:
1705306780L013gdBtacB lergon:
I,. gIAYNB BSIEB ID# 31452
CoDtact felephone lnrnrber:(877t Se9-5s00
Efubllc &arity StaEus:
17o(bl (rl (Al (vil
KTTTTTA€ ff\ TRON}A'SAL ETTUCATTOAI
ITSIflORK
PO BOX 597
Er.T'F.lVgBttRc, 9rA 90925
bear ApplieaaE:
Our letter dated iNII'Y 2OO2. atsaled yrru roufd be exeqrt f:rom Federal
i.-acome Cax under secElqn 501 (ct (31 of the Inbernal Reveque Code, and you would
b6 treabod as a pubUc cbarity altrriCIgr ao advaice nlf,trg glerLod-
Ba6ed ou our records and on tlre iintormat,l,on 1ou eubud.tted, He arte pieased to
cotrf,iru that ysu are e:Eeqrt, under €eqtrior SoL (el (31 of tbe eode, and liou are
elassified e6 a public ctrarlty under r''he Csdc cectiotr lieted ts tb,a bcrding of
Ehis leEter,
publicaelon 55?, Tax-&(€Epts Sgatsua for Yanr Orgraniaatlon, provideg detalled
lafolInacloll a'bout your fiihte and resEoruibllibies as irtr exeqlt orggnizatios'
-you may reque,st " iopy'ty capi4g t11e Colf.-free nqg1b€r for forrrs.- (€OOl gzs-iazg- Inf;rroallon te a]'eo avallatile ou <rur xrtenet lleb sj"te .t
flww, irs "ggv.
If you have geseral qucatsLolo abo4rB exeqtE otganizaElono, please eall sur
boli-free nUmber efrOr"o iu tsbe heading batsween 8:OO a.o. - 6:30 B-I0. EaEtorn
timo.
Pleage keep thia Lebter :ia ftrnrr petaaB€Dt recgrda.
Slncerel-Y Yc rrs,
#a a
G. l.errr.et
&(erpt orga-uizaELcns
Ruliagg aEd AEi'reemerts
i,ettssr 1050 (DOlCg)
|l
Kittitas County Lodging Tax
Volunteer Match Cider Fest 2020
TasksVolunteer Name
JillScheffer
Stefanie Wickstrom
Thatcher Montgomery
Sarah Maes
Landon Shaffer
Gary Cox & Jerry Scoville
Event Day Volunteers (20
people for 6 hours
average)
Board President, Event Planning, Design,
Marketing, Promotions, Budgeting, Tracking,
Purchasing, Ticket, and All Event Tracking and
Reporting
KEEN Board Treasurer - project financial
oversight and management
Event ticket sales management, coordination
and reporting
KEEN Board Member and Cider Fest Master
Fester - all event details and planning
extraordinaire
KEEN Board Member, Volunteer Coordinator
and Security lead
KEEN Board Members at large - project
oversight and financial oversight, event day
assistance
Rate* Hours
s 2s.43 220
S 2s.43 732
S 2s.43 64
S 2s.43 400
S 2s.43 220
S 2s.43 L20
set up, tear down, pouring, scrip taking and
more 5 2s.43 120
t276Total
* lndependent Sector Non
profit Volunteer Rate
5
Total
5,594.60
3,356.76
1,,627.52
s
s
I0,172.O0
5,594.50
3,051.60
3,051.60
S 32,448.G9
s
s
s
s
BillingAddress City
Ellensburg
Ellensburg
Ellensburg
Ellensburg
Bellingham
Penticton B.C.
Yakima
Elma
Sunnyside
Ellensburg
Shelton
Ellensburg
Quincy
Ellensburg
West Sacramento
Ellensburg
Ellensburg
Bellingham
Ellensburh
Ellensburg
Ellensburg
Ellensburg
Seattle
Ellensburg
Ellensburg
SPOKANE
Ellensburg
Renton
Olympia
Ellensburg
Ellensburg
Maple Valley
Ellensburg
Billi ngAddress_State WhereDidYouHearAboutThisEvent2
Washington Word of mouth
Washington Facebook, Word of mouth
Washington Facebook
Washington Word of mouth
Washington Word of mouth
Washington At another event
Washington Facebook
Washington Word of mouth
Washington Other online ad
Washington Facebook, Word of mouth
Washington Word of mouth
Washington Poster, Ellensburg Farmers Market
Washington Facebook
Washington Word of mouth, Facebook
California Facebook
Washington Word of mouth
Washington At another event
Washington From E3 Conference Organizers
Washington Poster
Washington Word of mouth
Washington Facebook, Word of mouth
Washington Other online ad
Washington Web search
Washington Poster
Washington Went previously
Washington Other print ad
Washington Facebook
Washington Word of mouth
Washington Word of mouth
Washington Poster
Washington Word of mouth
Washington Word of mouth
Washington Poster
WillAnyOffourGroupBePayingForLodging
No
No
No
No
Yes
Yes
No
Yes
Yes
No
Yes
No
NO
No
Yes
No
No
No
No
No
No
No
No
No
No
Yes
No
Yes
No
No
No
Yes
No
Spokane
Yakima
Yakima
Richland
Yakima
Ellensburg
Puyallup
Ellensburg
East Wenatchee
Ellensburg
Vancouver
Seattle
KITTITAS
Harrah
Ellensburg
Ellensburg
Ellensburg
Ellensburg
orting
ellensburg
Charlotte
ELLENSBURG
Ellensburg
Ephrata
Ellensburg
Cathlamet
Kittitas
Ellensburg
Ellensburg
Ellensburg
Ellensburg
West Richland
GIG HARBOR
ellensburg
Washington
Washington
Washington
Washington
Washington
Washington
Washington
Washington
Washington
Washington
Washington
Washington
Washington
Washington
Washington
Washington
Washington
Washington
Washington
Washington
North Carolina
Washington
Washington
Washington
Washington
Washington
Washington
Washington
Washington
Washington
Washington
Washington
Washington
Washington
Word of mouth
Word of mouth
Facebook
KEEN email/newsletter
Poster, Facebook, Word of mouth
Poster
KEEN email/newsletter, Facebook
Word of mouth
A Monkey's Uncle
Went last year!
NPR
Word of mouth
Facebook
Friend
Facebook, Word of mouth
Attended last year
Facebook, Word of mouth
Facebook
Word of mouth
KEEN email/newsletter
Word of mouth
Facebook, Word of mouth
Facebook
Facebook
Word of mouth
Word of mouth, Facebook
Word of mouth
Word of mouth
Word of mouth
Word of mouth
KEEN email/newsletter
Word of mouth
At another event
Word of mouth
No
No
No
No
No
No
Yes
No
No
No
Yes
Yes
No
No
No
No
No
No
Yes
No
Yes
No
No
No
No
Yes
No
No
No
No
No
No
Yes
No
Lacey
Ellensburg
Seattle
South Cle Elum
Elllensburg
Ellensburg
Ellensburg
ELLENSBURG
ellensburg
Ellensburg
Ellensburg
ellensburg
Ellensburg
Ellensburg
Ellensburg
Ellensburg
Richland
Ellensburg
Yakima
Norwalk
Sequoia National Park
Yakima
Ellensburg
Ellensburg
Thorp
Monroe
Ellensburg
OLYMPIA
Kelso
Cathlamet
Cathlamet
Port Richey
Ellensburg
Puyallup
Washington
Washington
Washington
Washington
Washington
Washington
Washington
Washington
Washington
Washington
Washington
Washington
Washington
Washington
Washington
Washington
Washington
Washington
Washington
California
California
Washington
Washington
Washington
Washington
,Washington
Washington
Washington
Washington
Washington
Washington
Florida
Washington
Washington
Word of mouth, At another event
Word of mouth
Facebook
Facebook
Facebook
Poster
Word of mouth
farmer's market booth
KEEN email/newsletter
Poster
Word of mouth
Facebook
KEEN email/newsletter
Facebook, KEEN email/newsletter, Oth( No
KEEN Education Committee No
Word of mouth Yes
At another event No
Facebook No
KEEN email/newsletter No
KEEN email/newsletter No
At another event No
Word of mouth Yes
Word of mouth Yes
Word of mouth No
Facebook No
KEEN email/newsletter No
attended last year No
Word of mouth No
Other online ad Yes
Word of mouth Yes
E3 No
Facebook No
Facebook Yes
Yes
No
No
No
No
No
No
No
No
No
No
No
No
No
Ellensburg
Ellensburg
Ellensburg
SeaTac
Langley
Auburn
Auburn
Ellensburg
Ellensburg
Seattle
Gunnison
Ellensburg
Desert Aire
Kennewick
Ellensburg
Omaha
Ellensburg
Ellensburg
EAST WENATCHEE
Yakima
Auburn
Olympia
Ellensburg
Bellingham
Ellensburg
Olympia
Ellensburg
Winchester
Ellensburg
Ellensburg
Wenatchee
Ellensburg
Ellensburg
Oak Harbor
Washington
Washington
Washington
Washington
Washington
Washington
Washington
Washington
Waslrington
Washington
Colorado
Washington
Washington
Washington
Washington
Nebraska
Washington
Washington
Washington
Washington
Washington
Washington
Washington
Washington
Washington
Washington
Washington
ldaho
Washington
Washington
Washington
Washington
Washington
Washington
Word of mouth No
Word of mouth No
Word of mouth No
Word of mouth No
At another event Yes
Facebook Yes
Facebook, Seth Garrido Yes
Word of mouth No
NPR No
E3 Washington No
E3 Conference No
Word of mouth No
Friends No
Went last year. lthink FB Yes
KEEN email/newsletter No
Word of mouth Yes
Word of mouth No
Facebook No
Facebook Yes
Facebook No
Word of mouth No
Facebook, Word of mouth, Came last yr No
Facebook No
Word of mouth Yes
Word of mouth No
KEEN email/newsletter No
Facebook, Word of mouth, KEEN email/ No
Email..attended last year No
Word of mouth No
Word of mouth No
Bandsintown app Yes
Word of mouth, Facebook No
Facebook No
At another event Yes
Ellensburg
Tukwila
Puyallup
Ellensburg
Renton
Ellensburg
Enumclaw
Olympia
Washington
Washington
Washington
Washington
Washington
Washington
Washington
Washington
Facebook
Word of mouth
Facebook, Email
NPR
Facebook
Word of mouth
Word of mouth
Attended last year!
No
Yes
No
No
Yes
No
No
Yes
Cruruoott
Service Agreement made as of O9 I 23 / 20 between KEEN ("Purchaser") and Chinook Entertainment, LLC ("Producer")
for the terms and conditions herein set forth.
L. Event/Venue: WindfallCiderFest
Venue Address: 901 E. 7th Ave., Ellensburg, WA 98926
2. Service Agreement: Producer shall provide booking, contracting, advancing and payment to Artist(s) for below
Engagement Date & Times. Producer shall provide booking and coordination of stage, sound, lights and technical
engineers and make payment to those production vendor(s).
3. Engagement Date(s) and Time(s): October 2"d,2021' Music runtime 4:00pm - 10:30pm
4. Compensation: Purchaser shall pay Producer 522,200.00
Stage/Sound/Lights Rental s4,400.00
Production Delivery Fee s30o.oo
Talent Fees + Booking $17,500.00
5. Payment Terms: 50% deposit (S11,100.00) due July 7st,202L. Balance (S11,L00.00) due Day of Event
6. Special Provisions: Purchaser to provide and pay for Artist Rider requirements not outlined in Compensation
above.
Failure to present the Event or lnclement Weather shall not relieve the Purchaser of the obligation to pay
agreed upon compensation herein.
This Agreement and any attachments including but not limited to "Additional Terms and Conditions", and any other
addenda referenced incorporated herein constitute the entire agreement between parties, shall be governed by the State
of Washington law, and may be modified only by signed writing. The persons signing below warrant they have authority
to bind the parties to the terms of this Agreement. The Agreement will not be executed until signed by all parties below.
os/23/2020
Authorized Representative
Fresh Hop Committee
Date Cody Beebe
Chinook Entertainment LLC
PO Box 309, Naches, WA 98937
s09.969.5930
TIN:46-29L8278
Additional Terms and Conditions
Date
Chinook Entertainment I PO Box 309, Naches, WA 98937
L. Purchaser agrees to furnish and pay for, at its own expense (a) on the date(s) and at the time(s) of the Engagement
above mentioned all that is necessary for the proper presentation of Event, including but not limited to; a suitable,
permitted location, necessary electricians, all licenses (including musical performing rights licenses), security,
special police, ushers, ticket sellers, ticket takers, appropriate and sufficient advertising, (b) all music royalties in
connection with Artists' regulatory company, (c) all sales and amusement taxes.
2. ln the event of sickness or accident to Artist or if a performance is prevented, rendered impossible or infeasible
by any act or regulation of any public authority or bureau, civil tumult, strike, epidemic, interruption in or delay
of transportation services, war conditions, emergencies or any other similar cause beyond the control of Artist, it
is understood and agreed that there shall be no claim for damages by Purchaser and Artist obligations as to such
performance shall be waived. ln the event of such non-performance for any of the reasons stated in this
paragraph, if Artist is ready, willing and able to perform, Purchaser shall pay the full compensation hereunder,
otherwise, the monies (if any) advanced to Artist shall be returned on a pro-rata basis.
3. Inclement weather rendering performance impossible, infeasible or unsafe shall not be deemed a force majeure
event and payment of the agreed upon compensation shall be made not-withstanding. lf Purchaser and Artist
disagree as to whether rendition of performance(s) is impossible, not feasible or unsafe because of inclement
weather, Artist's determination as to performance shall prevail.
4. ln the event Pu rchaser refuses o r neglects to provide a ny of the items or to perform a ny of the items or a ny of its
obligations herein stated, and/or fails to make a ny of the payments as provided herein, Producer shall have the
right to refuse to perform this contract, and to refuse performance by Artist. Producer shall retain any amounts
therefore paid and Purchaser shall remain liable for the agreed upon Compensation herein set forth.
5. The entertainment presentation shall be billed and marketed in such order, form, size and prominence as directed
by Producer on all advertising and publicity issued by or under the control of the Purchaser. Artist's name or
likeness may not be used as endorsement or indication of use of any product or service nor in connection with
any corporate sponsorship or tie-up or merchandising without Artist's prior written consent.
6. Purchaser shall not itself nor shall it permit others to record, broadcast, televise, photograph, or otherwise
reproduce the visual and/or audio performances hereunder, or any part thereof without expressed written
perm ission from the Artist's representatives.
7. Artist shall have the exclusive right to sellsouvenir programs, ballet books, photographs, records and any and all
types of merchandise including but not limited to articles of clothing, posters, stickers, etc, on the premises of the
Event/Venue of performance without any participation in the proceeds by the Purchaser.
8. Unless stipulated to the contrary in writing, Purchaser agrees the Artist may cancel the engagement hereunder
without liability by giving the Purchaser notice of at least sixty (60) days prior to the commencement date of the
engagement hereunder. ln the event of cancellation by Artist as set forth in this paragraph, Producer shall make
its best efforts to contract a comparable substitute and Purchasershall not hold Producer liable, apply penalty or
fees or withhold Compensation.
9. Artist shall have exclusive control over the production, presentation and performance of the engagement
hereunder. Artist shall have the sole right, as Artist may see fit, to designate and change at any time the performing
personnel. Purchaser agrees (a) to comply promptly with Artist's directions as to stage settings for the
performance(s) hereunder, (b) that no performers other than those furnished by the Artist hereunder will appear
on or in connection with the engagement without expressed written permission from the Artist's representative.
10. Nothing in this agreement shall require the commission of any act contrary to law or to any rules or regulation of
any union, guild or similar body having jurisdiction over the services and personnel to be furnished by Artist or
Purchaser hereunder. lf there is any conflict between any provision of this agreement and any law, rule or
regulation shall prevail and this agreement curtails, modified or limited only to the extent necessary to eliminate
such conflict. Purchaser agrees to comply with all regulations and requirements of any union(s) that may have
jurisdiction over any of the said materials, facilities, and personnel to be furnished by Purchaser.
Chinook Entertainment I PO Box 309, Naches, WA 98937
11. Purchaser hereby warrants and represents that Purchaser has and will maintain in full force and affect, a general
liability insurance policy with a reputable insurance company, licensed to do business in the State of Washington.
Said policy must provide coverage in an amount of no less than $1M per occurrence for property damage and/or
bodily injury. A certificate of insurance related to the coverage listed above shall be furnished by Purchaser upon
request.
12. Purchaser hereby indemnifies and holds Chinook Entertainment as well as their respective agents,
representatives, principals, employees; officers and directors, harmless from and against any loss, damage or
expense, including reasonable attorney's fees, incurred or suffered by or threatened against Chinook
Entertainment, LLC or any of the foregoing in connection with or as a result of any claim for personal injury or
property damage or otherwise brought by or on behalf of any third party person, firm or corporation as a result
of or in connection with the engagement, which claims does not result from the active and willful negligence of
the Artist.
13. Chinook Entertainment, LLC acts herein only as agent for Artist and assumes no liability for any act of commission
or omission on the part of either Artist or Purchaser. ln furtherance therefore and for the benefit of Chinook
Entertainment, LLC, it is agreed that neither Purchaser nor Artist will name Chinook Entertainment, LLC as party
in any civil action or suit arising out of, in connection with, or related to any act(s) of commission or omission of
Purchaser, Artist or Chinook Entertainment, LLC,
L4. This Agreement (a) cannot be assigned or transferred without the written consent of Producer, (b) contains the
sole and complete understanding of the Parties hereto and (c) may not be amended, supplemented, varied, or
discharged, except by an instrument in writing signed by both parties. The person executing this Agreement on
Purchaser's behalf warrants his/her authority to do so, and such person hereby assumes liability for the payment
of said Compensation in full. Signatures of the Parties, either electronic or transmitted by facsimile or e-mail, shall
be deemed to be their original signatures for all purposes.
Chinook Entertainment I PO Box 309, Naches, WA 98937
WindFallCiderfest and Roots Music
Guest Survey - 91 total returned
Bought Ticket
Online Pre-Sale
Farmers Market
Give aways
At Gate
Total
How did you hear about Cider Fest
NPR
Other Radio
Print Publication
Facebook
Friend
Chinook Fest
Poster
Flyer
Newspaper
E3 Conference
Total Sales - 446
I Online pre-Sale 4; Farmers Market I Give aways I At Gate
How Did You Hear About Ciderfest?
E3Conference
-
296
16
'24
110
446
2
3
7
27
4L
8
t
2
9
Newspaper
Flyer
Poster
Chinook Fest
Friend
Facebook
Print Publication
Other Radio
NPR
o
I
i
I
i
40
I
l
I
I
10
I
I
i
5 15 20 2s 30
l
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35 45
Exhibit "8"
Guidelines and Requirements for
Expenditure Reimbursements from Lodging Tax
Section 1. Branding
Contractors who have been approved to utilize grant awards for advertising expenditures must
incorporate Kittitas County and the appropriate City of Cle Elum, Ellensburg, or Roslyn tourism
information as follows:
A. Websites and Social Media Sites must include the County's and appropriate City's tourism
website logo with an operational link to the site(s). The logo must be displayed on the
contractor's home page, it must be sized no smaller than% inch in height, and must be
surrounded by appropriate white space to allow easy recognition and legibility. Contractors
shall not change the logo(s) in color or appearance.
B. Print Advertising and Online Displav Advertisins of all types ( including but not limited to
newspaper, periodicals, flyers, posters, billboards, direct mail, e-newsletters, third-party
websites, streaming displays, etc.) must include the County's and appropriate City's tourism
website logo. The logo must be sized no smaller than% inch in height, and must be surrounded
by appropriate white space to allow easy recognition and legibility. Contractors shall not change .
the logo(s) in color or appearance.
C. Video Advertising of all types (including but not limited to television, online, electronic kiosks,
motion billboards, etc.) must include the County's and appropriate City's tourism website logo.
The logo must be sized no smaller than/z inch in height, and must be surrounded by appropriate
white space to allow easy recognition and legibility. Contractors shall not change the logo(s) in
color or appearance.
All logos and website information may be obtained by contacting the Director of Tourism, Kittitas
County Chamber of Commerce.
Section 2. Advertising Reimbursements
Contractors seeking reimbursement from Lodging Tax Funds for advertising expenditures must adhere
to the following guidelines and requirements for each type of advertising media utilized.
A. Print Advertising
1. Print advertising placed with any media provider which operates exclusively outside of
Kittitas County may be reimbursed atLOO% of the cost, including any production costs. To
operate exclusively outside of Kittitas County, the provider must not be physically located in
the County and/or not distribute any media within the County.
2. Print advertising placed with any media provider which operates inside Kittitas County may
be reimbursed as follows:
a. For date-specific events, advertising the day ofthe event and up to 10 days prior to
the event may be reimbursed atLOO% of the cost, including any production costs.
b. For seasonal or year-round events , or for date-specific events outside of the time-
frame in Section 2 A, (zl.(al above, advertising reimbursement requests must include a
statement from the media provider specifying the percentage distribution to areas
outside of Kittitas County. Reimbursements will be allowed for the amount distributed
outside of Kittitas County, including any production costs.
B. Television Advertising
L. Television advertising placed with any media provider outside the Yakima/Kittitas DMA will
be reimbursed at 100% of the cost, including any production cost.
2. Television advertising placed with any media provider inside the Yakima /Kittitas DMA will
be reimbursed as follows:
a. For date-specific events, advertising the day of the event and up to 7 days prior to
the event may be reimbursed atLOO% of the cost, including any production costs.
b. For seasonal or year-round events , or for date-specific events outside of the time-
frame in Section 2 8,2(a) above, advertising may be reimbursed at the rate of 70% of
the total cost, including any production costs.
C. Online Advertising:
1. Online advertising and promotion may be reimbursed at L00% of the cost, including any
production cost.
2. Streamed media (radio, television, other) requests for reimbursement must include a
statement from the media provider specifying the percentage of recipients which are
outside of Kittitas County. Reimbursements will be allowed for the percentage distributed
outside of Kittitas County, including any production costs.
D. Direct Mail:
1. Direct mail advertising may be reimbursed at 100% of the cost, including any production
cost, for each item mailed or shipped to a destination outside of Kittitas County. ln order to
receive reimbursement, a list of the addresses and a signed statement from the contractor
that the list is accurate, or other proof of delivery, must be provided along with other
required documentation.
E. Flvers/Posters:
1-. Flyers or posters which are placed outside of Kittitas County may be reimbursed at 100% of
the cost, including any production cost. ln order to receive reimbursement, a list of the
locations where flyers or posters were posted outside of Kittitas County, a signed statement
from the contractor that the list is accurate and a copy of the poster/flyer must be provided
along with other required documentation.
2. Banners which are placed inside of Kittitas County may be reimbursed atLOO% of the cost,
including any production costs. ln order to receive reimbursement, the banner cannot list a
specified date or location. Request can only be made one time.
3. Signage (site layout use only) which are placed inside of the venue/facility of the event may
be reimbursed at 100% of the cost, including any production costs. ln order to receive
reimbursement, the signage cannot list specified date or location. Request can only be
made one time. (i.e. ADA Parking/Parking, Loading Zone, Evacuation Route, Bathrooms, and
Stage locations)
F. Radio Advertisins:
t. Radio advertising placed with any media provider located outside of Kittitas County may be
reimbursed at 7OO% of the cost, including any production cost.
2. Radio advertising placed with any media provider located inside of Kittitas County may be
reimbursed as follows:
a. For date-specific events, advertising the day of the event and up to 7 days prior to
the event may be reimbursed at1-0O% of the cost, including any production cost.
b. For seasonal or year-round events, or for date-specific events outside of the time-
frame in Section 2 F,2(al above, advertising may be reimbursed at the rate of 30% of
the total cost, including any production costs.
G. Operation Reimbursement:
1'. Operation costs may be reimbursed IOO% of the paid invoice cost. ln order to receive
reimbursement operations invoice must an approved cost from the Consolidated Lodging
Tax committee members list. lnvoice provided must include notation of payment with proof
of payment.
2. Mileage reimbursements that are outside of 50 miles of Kittitas County may be reimbursed
at tOO% of cost. ln order to receive reimbursement, a signed statement from the receiver
along with other required documentation. Mileage reimbursement subject to IRS mileage
reimbursement rates which may change annually.
3. ltems not eligible for reimbursement:
a. Salaries of employees
b. Capitol purchases- any item with 3+ years life and over 55,000.
c. Licenses, permits, insurance, or credit card fees