HomeMy WebLinkAboutLT-2021-011-KCHSLT -202T-OT1.- KITTITAS CO U N TY H I STO R I CA L SOC I ETY
2021 LODGING TAX SERVICES AGREEMENT
BETWEEN KITTITAS COUNTY AND KITTITAS COUNTY HISTORICAL SOCIETY
This Contract, effective January 1,2021is made and entered into by and between KITTITAS
COUNTY ("County"), a subdivision of the State of Washington, and KITTITAS COUNTY HISTORICAL
SOCIETY ("Contracto('),for 2021Annual Marketing and Tourism Promotion ("Event").
WHEREAS, the purpose of this Agreement is to provide for activities and expenditures
designed to increase tourism,
NOW THEREFORE, in consideration of the terms and conditions contained herein, or
attached and incorporated and made a part hereof, the County and the Contractor mutually agree
as follows:
Section 1. Scope of Work.
a. Contractor shall provide the services and staff described in its Application for Lodging Tax
Funds submitted to the Lodging Tax Advisory Committee, attached hereto as Exhibit "A"
which is attached hereto and incorporated herein by this reference.
b. Except as otherwise specifically provided in this Agreement, Contractor shall furnish the
following as required to perform the services, described in Paragraph (a) above, in
accordance with this Agreement: Personnel, [abor and supervision; technical, professional
and other services. All such services, property and other items furnished or required to be
furnished, together with all other obligations performed, or required to be performed, by
Contractor under this Agreement are collectively referred to herein as "Services."
c. Contractor shall commence, perform, and complete such Services in accordance with
Exhibit "B" which is attached hereto and incorporated herein by this reference.
Section 2. Pavment.
a. As full compensation for satisfactory performance of the Contractor's Services, the County
agrees to pay Contractor the sum of fourteen thousand seven hundred and fifty dollars
(5L4,750.00) (Kittitas Co. lodging tax funding).
b. Additional payment terms: The County will make payment to the Contractor only on a
reimbursement basis, as receipts/invoices for any items including marketing and/or
advertising are submitted to the County, not to exceed the sum of fourteen thousand seven
hundred and fifty dollars (S14,750.00) (Kittitas Co lodging tax funding).
c. Services/Expenses that are reimbursed must be dated during the current year and final date
to submit reimbursements requests is January L5,2022 after this date funds lapse.
d. Requests for reimbursements must be submitted to:
Kittitas County Auditor
Attn: Auditor's Accounting
205 West 5th Ave - Suite 105
Ellensburg, WA 98926
2027 County Lodging Tdx Funding Agreement Page 7
LT -202T-OT1- KI TTITAS CO U N TY H I STO R I CA L SOC I ETY
a uditorsaccounting@co. kittitas.wa. us
e Reporting requirements of your events will be required on prescribed forms from the
County Auditor.
f. Contractor is eligible to claim reimbursement for the following items and amounts only:
r Online Advertising
o Ad Production
r Video Production
o Newsletter Production and Distribution
o Website Updates
g. Contractor is not eligible to claim reimbursement for any items not listed in Section 2 (f) and
is further expressly denied funding for the following items as requested in the application as
defined in Section 1(a): N/A
h. Contractors requesting reimbursement for event-specific expenses shall submit all claims as
no more than two reimbursement requests with supporting documentation.
Contractors must complete the Lodging Tax Reimbursement online training course provided
by the County Auditor's office prior to filing reimbursement claim. Requests for
reimbursement will not be accepted by the County Auditor prior to the training being
completed. The training may be found online at the Kittitas County Auditor's website at the
fo I lowing add ress: http://www.co. kittitas.wa. us/a ud itor/defa u lt.aspx
Section 3. Performance bv Contractor.
Contractor shall not (by contract, operation of law or otherwise) delegate or subcontract
performance of any Services to any other person or entity without the prior written consent
of the County. Any such delegation or subcontracting without the County's prior written
consent shall be voidable at the County's option.
b. Contractor shall at all times be an independent contractor and not an agent or representa-
tive of the County with regard to performing the Services. Contractor shall not represent
that it is, or hold itself out as, an agent or represehtative of the County. ln no event shall
Contractor be authorized to enter into any Agreement or undertaking for or on behalf of the
County. lt is understood that the Contractor and the Contractor's staff and employees are
not employees of the County and are not, therefore, entitled to any benefits provided
employees of the County.
Contractor shall comply with all applicable laws, ordinances, rules, regulations, orders,
licenses, permits, and other requirements, now or hereafter in effect, of any governmental
authority (including, but not limited to, such requirements as may be imposed upon the
County and applicable to Services). Contractor shall furnish such documents as may be
required to effect or evidence such compliance. All laws, ordinances, rules, and orders
required to be incorporated into agreements of this character are incorporated into this
Agreement by this reference. Contractor agrees to obtain all required licenses and permits,
a
c
2027 County Lodging Tox Funding Agreement Page 2
LT -2O2L-0T1.- K ITTITAS CO U NTY H I STO R I CA L SOC I ETY
and further agrees to keep them in full force and effect during the term of this Agreement.
d. The County and the Contractor agree that in fulfilling the terms and conditions of this
Agreement neither shall discriminate on the basis of race, creed, color, national origin, age,
sex, marital status, or the presence of a physical, sensory, or mental handicap.
The Services shall at all times be subject to inspection by and approval of the County, but
the County's making (or failure or delay in making) such inspection or approval shall not
relieve Contractor of its responsibility to perform the Services in accord with this
Agreement, notwithstanding the County's knowledge of defective or non-complying
performance, or the substantiality or ease of discovering the same. Contractor shall provide
the County with sufficient, safe, and proper facilities and equipment for such inspection and
free access to such facilities.
f. This contract is subject to review by any Federal or State auditor. Contractor shall promptly
furnish the County or its designee, or such Federal or State auditor with such information
related to the Services as may be requested by the applicable governmental entity.
Contractor shall preserve and maintain all financial records and records relating to
performance of Services under this Agreement for six (6) years after contract termination.
For such duration after the County makes final payment of compensation due hereunder,
Contractor shall provide the County access to (and the County shall have the right to
examine, audit and copy, with or without notice) all of Contractor's books, documents,
papers and records related to the Services or this Agreement.
g. Contractor understands and acknowledges that Contractor is solely responsible for its own
reporting and accounting of all state, federal, social security, and local taxes, of every nature,
arising from Contractor's performance of this Agreement. All compensation received by the
Contractor will be reported to the lnternal Revenue Service at the end of the calendar year in
accord with the applicable IRS regulations.
Section 4. Release, lndemnity, and Hold Harmless
The County assumes no liability for the Contractor's actions under this Agreement. Contractor
releases and shall defend, indemnify, and hold harmless the County, its officers and employees,
agents, representatives, attorneys and/or volunteers, from and against all claims, costs, liabilities,
damages, and expenses, (including, but not limited to, reasonable attorney fees) which arise or
may arise or be alleged to arise out of or by reason of this Agreement including:
Any fault, negligence, strict liability or product liability of Contractor in connection with the
Services for this Agreement;
Any lien asserted upon any property of the County in connection with the Services for this
Agreement;
a Any failure of Contractor, or of the Services, to comply with any applicable law, ordinance,
rule, regulation, order, license, permit and other requirement, now or hereafter in effect, of
any governmental authority; or
a Any breach of or default under this Agreement by Contractor
e
a
a
2027 County Lodging Tdx Funding Agreement Page 3
LT -202L-OL1- K ITTI TAS CO U NTY H I STO R I CAL SOC I ETY
Section 5. Compliance with Public Records Law.
ln compliance with Washington's public records law, the County will retain copies of any
documents associated with this Agreement, which may be required by law unless legally
exempt from such retention, for any applicable legally required retention period.
b. ln the event a public records request is made to the County for documents created in
relation to this Agreement, should legal uncertainty arise regarding the disclosability of any
documents under federal or state public records laws, the County shall provide notice to
Contractor pursuant to Washington's public records act, chapter 42.56 RCW, to allow
Contractor to seek a court injunction.
c. The County specifically shall not be liable to Contractor for the County's release under public
records laws of any documents not protected by trademark, copyright or other law.
Section 6. lndustrial lnsurance Waiver.
With respect to performance of this Agreement and as to any claims against the County, its Additional
lnsureds, officers, agents and employees, the Contractor expressly waives its immunity under Title 51
of the Revised Code of Washington, the lndustrial lnsurance Act, for injuries to Contractor's employees
and agrees that the obligations to indemnifiT, defend and hold harmless provided in this Agreement
extend to any claim brought by or on behalf of any employee of the Contractor. This waiver is
mutually negotiated by the parties to this Agreement.
Section 7. Insurance and Endorsements.
The County may require through a request in writing that the Contractor provide the County
with a certificate, binder, or policy of liability insurance, acceptable to the County in an
amount specified by the County.
b. Such liability insurance shall be such as will protect Contractor, its employees, agents and
representatives, from all claims, losses, harm, costs, liabilities, damages and expenses
arising out of personal injury (including death) or property damage that may result from
performance of the Services or this Agreement, whether such performance is by Contractor
or any of its employees, agents or representatives.
Should the County require such liability insurance, the Contractor agrees to provide proof of
insurance prior to commencing performance of this Agreement.
d. Copies of the County's written request and the insurance documents provided by Contractor
shall be attached to this Agreement and by this reference will be made part hereof.
e. Where insurance is requested by the County, all liability insurance policies shall be endorsed
to include the County as an Additional lnsured and shall stipulate that the insurance
afforded by the policies shall be primary insurance, and that any insurance, self-insured
a
a
c
2027 County Lodging Tax Funding Agreement Poge 4
LT -2O2T-OT1- KITTI TAS CO U N TY H I STO R I CA L S OC I ETY
retention, deductibles, or risk retention trusts maintained or participated in by the Parties
shall be excess and not contributory to any other insurance maintained by the County.
Contractor shall furnish the County a certificate of insurance with Endorsement as evidence
that the required policies are in full force and effect.
Section 8. Termination.
The County may, by written notice thereof to Contractor, terminate this Agreement as to all or any
portion of the Services not yet performed, whether or not Contractor is in breach or default. Upon
receiving such notice of termination, Contractor shall, except as otherwise directed by the County,
immediately stop performing the Services to the extent specified in the notice. ln the event the
County terminates the Contractor's Services, the Contractor is obligated and hereby agrees to
refund to the County all monies paid for Services not yet rendered by the Contractor, if any, as of
the date of the notice of termination.
Section 9. Miscellaneous.
Contractor shall not (by contract, operation of law or otherwise) assign this Agreement or
any right or interest in this Agreement without the County's prior written consent.
b. This Agreement embodies the entire Agreement between the County and Contractor, and
supersedes any and all prior oral or written communications, proposals, conditions, promises,
representations, or understandings regarding the Services. No change, amendment or
modification of any provision of this Agreement shall be valid unless set forth in a written
amendment to the Agreement signed by both parties.
c.Notice for any purpose under this Agreement, except service of process, shall be given by
the Contractor to the Kittitas County Commissioners and the Kittitas County Auditor, 205 W.
5th Ave. Ste. 108, Ellensburg, WA 98926. For all purposes under this Agreement, any notice by
the County to the Contractor shall be given to the Contractor's address provided on the
signature page. Notice may be given by delivery or by depositing in the U.S. Mail, first class,
postage prepaid, certified mail, return receipt requested.
d. The section and paragraph headings of this Agreement are for reference convenience only
and are not intended to restrict, affect or be of any weight in interpreting or construing the
provisions of such sections or paragraphs.
This Agreement may be executed in one or more counterparts and by facsimile, each of
which will be deemed an original, but all of which together willconstitute one and the same
instrument.
f. Contractor warrants to the County that the individual signing on Contractor's behalf has the
requisite power and authority to enter into and to perform Contractor's obligations under
this Agreement. Contractor further warrants to the County that Contractor has made no
misrepresentation or misleading statement in connection with this Agreement, and is not in
e
2027 County Lodging Tax Funding Agreement Poge 5
LT -202L-OT1- K ITTITAS CO U NTY H ISTO R I CAL SO C I ETY
violation of any applicable law, ordinance, or regulation the consequence of which will or
may materially affect Contractor's ability to perform its obligations under this Agreement.
g. lf any term or condition of this Agreement or the application thereof to any person(s) or
circumstances is held invalid, such invalidity shall not affect the other terms, conditions or
applications which can be given effect without the invalid term, condition or application. To
this end, the terms and conditions of this Agreement are declared severable.
h. The exclusive venue for any action brought to enforce this Agreement or any of its terms
shall be in Kittitas County, State of Washington.
i. The performance of this Agreement is subject to termination without liability by either party
upon the occurrence, or upon the prediction by the National Oceanic and Atmospheric
Administration, any other agency of the United States Government, or any agency of the
Government of the State of Washington of the occurrence of any circumstance beyond the
control of either party-including, without limitation, acts of God, war, acts of terrorism
within a fifty (50) mile radius of Kittitas County, government regulations, disaster,
pandemic/epidemic illness, strikes or threat of strikes (except that neither party may
terminate this Agreement for situations involving that party's own employees), civil
disorder, or curtailment of transportation facilities-to the extent that such circumstance
makes it illegal , impossible or economically impracticable for the parties to complete the
duties and mutual obligations agreed upon and imposed upon them herein. The ability to
terminate this Agreement without liability pursuant to this paragraph is conditioned upon
delivery of written notice from one party to the other within 10 days of such occurrence or
upon delivery of written notice from one party to the other within 24 hours of the receipt of
notice of the prediction of any of the above occurrences. To the extent feasible within the
constraints imposed by any event of the type described above, the parties agree that if the
triggering event is of apparently or likely transitory effect, the parties may negotiate such
amendments to the agreement that are mutually satisfactory and not otherwise contrary to
law, including but not limited to a change in the dates for completion of any portion or the
entirety of this agreement.
2027 County Lodging Tox Funding Agreement Page 6
r>
KITTITAS COUNTY
BOARD OF COUNTY COMMISSIONERS
Chair
Vice Chair
Commissioner
ATTEST:
Clerk of the Board
APPROVED AS TO FORM:
Deputy Prosecuting Attorney
LT -2O2I-OL1- KITTITAS CO U NTY H I STO R I CA L SOC I ETY
CONTRACTOR
IPrint Name]
lAddressl
2027 County Lodging Tax Funding Agreement Poge 7
Exl'r tbil u fru
CLTAC: Application for Lodging Tax Grant Funding
Grant Application
Workshop - 2020 *Dd you aitend the gant Appication \a.brkshop - 2t120 hosted by llrc ldttilas Counly 0Tar*rer of Connerce?
(r Yes
l- No
l; Yes,
lhave read arrd undersiand S{Jl]mttal irstructions and C€neral lnfornetion lor lhe 2021 Lodging Tax Gant Funding
Fl'mess
Submittal lnstructions
& General
lnformation *
You are strongly encouraged to compose your responses to the questions of this form with a desktop text
editor and save your work, then copy and paste the information into the form. You may also save a draft by selecting
the button at the bottom of this page. When you do this you will be logged out and must log back in to continue. ln order
to save a draft you will need to provide an email address and a passraord. After completing the save draft, you will be
redirected to landing page containing a link to log back into the form. We suggest you save this link as a bookmark. The
link will also be sent to you in an email.
Organization I nformation
Name of Organization * Kittitas County Historical Society, lnc.
Organization Address * sreet Address
1 14 E 3rd Ave
Address Line 2
olv
Ellensburg
hstall Zip Crxle
98926
State/Fovincelfugion
WA
Couniry
USA
Organization is a:*f Business
6 Non-Profit
(Note: Please submit W-9 for business or IRS Designation Letter for non-profit.)
Click here to vrew sample documents {redacted).
Upload Proof of irs letter.pdf
Organization Status *
Accepiabe f ile fornats jrrclucle; JFG. Fff or llFF
Project Contact I nformation
44.31KA
First Name *Sadie
Thayer
509-525-3778
Last Name *
Phone Number*
Email*sadie.thayer@kchm.org
Project or Event lnformation n
ProjecVEvent Name* 2A21 KCHM Marketing and Tourism Promotion
Service Categories Clreck all categories thal ap$y to this ap$ication
[7 Tourism promotionlmarketing
ly' Operation of a special eveni designed to attract tourists
ly' Operation of a tourism related facility
f other
Event Dates
Please provide any specific dates, or range of dates, on r,tfrich your event or project will be held. You may add as many
dates or date ranges as necessary.
Event Dates
Start Dates*
11112021
ProjecVEvent
Location *
New or Ongoing
ProjecVEvent? *
Amount of Funding
Requested *
End Dates
12/3112021
Kittitas County
a Ongoing Project/Event (More than four years in existence)
F New Project/Event (Four or fevrer years in existence)
$ 27760.00
lf you sdected "Otgcing FlojecVFrenf'above this anount nsy not exceed 10% of the total expense budget of this
project.
Funding Request Max
Tourism Seasons *Froftrlhe list below. what seascn wlllyour [oject enhance tourism? Select any which ap$y.
ly' Year-round (January - December)
l- Off Season {November - February)
l- Shoulder Season (October or March - May)
l- High Season (June - September)
Application Questions: Part 1
Please answer each question completely, in the order listed. Please include any supporting data within the
response narrative.
1 | ProjecUEvent Description
Please provide a descripiion of your projectlevent.
Response 1:
ProjecVEvent
Description *
This project is designed to increase historic au,areness, brand au,arerress, and
eveniual tourism and attendance by continuing to apply new and exciiing
promotions through social nredia marketing, online video and neusletier production
and distribution, and website development relating to Kittitas Counly history.
The project will focus on the development of virtual lectures, with a tourism
promotion of Ellensburg and Kittiias County; possible promotion of onsite lectures
depending on guidelines rdrich rarlculd feature topics and entice visitation of the
area and museLim; website updates for activities, including but not limited to virtual
and onsite leclures, ntaking it more mobile friendly, "Did You Knord' pages on
topics of local history questioned by frequent visitors and guests to the county, and
eiribits to be featured in 2021 including irrigation, fair and rodeo, the Rodeo City
Roller Girls, banking history (including the Kittitas State Bank, Cle Elum State Bank
and the Roslyn Bank Robbery), disastrous events (like the 1906 Floods in
Ellensburg and Cle Elum); and more. Videos will be developed to include personal
stories of newfeatures and stories relating to these topics and historic items and
incorporated on the uebsite. All r,r,rll be featured through twice monthly nerasletters
that will encourage individuals to stay in Kittitas Courrty and highlight information
related to the theme of that nevrsletler.
This entire plan is focused on sharing infornration and encouraging individuals to
learn more about Kittitas County history v*rile staying safe during these uncertain
times. Since many of our plans for 2020 had been cancelled or postponed until
2021 (and those plans even remain uncertain due to our limited capacity), we are
pursuing a more-virtual opportunity to share our Museum and local history wiih the
raorld. Prior to the COVID-19 closure on March 16.2028, r.rrc had continued to show
a25o/oincrease in attendance per month. These numbers vrere reflected in 2019
year-errd totals of 8,328 total visitors (5,426 came to viewthe exhibits only. with an
increase of 386 over the prior year). With only one cancelled lecture, r,re had 1,956
attend our annual lecture series (showing a decrease ol 144 from 2018 numbers).
By sharing our local history in these new formats, we intend to draw interest in the
community from individuals from the entire \M3stern United States who may be
planning upcoming trips, or are interested in hisiory and our community.
2500 characler limt
List of lntended Use of Funds*
$8,400.00 Online Advertising
$1,260.00 Ad Production
$1 0,000.00 Video Production
$3,600.00 Nevrrsletter Production and Distribution
$4,500.00 Website Updates
2l Supporting Kittitas County as a tourism destination.
1. Auay fronr their place of residence or business and staying overnighl in paid accommodations;
2. To a place fifty miles or more away from their place of residence or business for the day or staying overnight;
3. or fronr another country or state outside of their place of residence or business.
You must provide the evidence utilized in determining your projections.
Response 2.1 *Vlrhy would lourists lravel to Kjttitas Couniy to attend your evenVactivity/facility?
The Museunr seeks funding to support advertising for marketing and production of
exhibits, lectures, and nelvsletters that connect county history with a wider
audience.
Visitors traveling in and to Kittitas Cor;nty often find themselves interested in the
history of the community they are visiting. The Kittitas County Historical Museum is
dedicated to the collecting and preservation of our county's history and the display
and interpretation of that history. often drawing people from across the world to the
facility to eplore local history, whether as an immediate destination or
conrplinrentary destination on a visit io and through Ellensburg.
lndtviduals may be interested in learning information about local history on a myriad
of topics, such as family history and building history. Or they may be interested on
specific topics, such as being vehicle enthusiasts or rock and mineral collectors.
Since the Museum is focused on the entirety of Kittitas Couniy history, within 2.333
square mrles, there is quite a bit of history going back to its geological roots to
modern day.
Visitors often come through for or:r exhibits, which some highlights are the
Ellensburg Blue Agate display, the neon signs, the antique automobile collection,
mining and logging history, local agricultural display, Native American basketry and
beadu,ork, the military service room, a railroad display, and county-wide business
ephemera.
Many of our exhibits also include things about other organizations and displays
throughout the county, or are developed through collaborative efforts Wth groups
and museums in and around Kittitas Couniy. For example. in 2021 , exhibit plans
include displays by the Kittitas Reclamation Districl; the Kittilas County Fair and 4H
groups; and the Rodeo City Rodeo Girls. Displays on banking history (focusing on
the Kittitas State Bank, Cle Elum State Bank, and Roslyn Bank Robbery), and
disastrous events (like the 1906 and 1948 floods in Ellensburg and Cle Elunr) may
include partnerships with the Roslyn Museum, the Roslyn-Ronald-Cle Elum
Heritage Club, the Northern Kittitas County Historical Society, and oihers.
Our Lecture Series includes presentations on various aspects of Kittitas County
history, sLrch as geology, Native American history, and interesting tidbits of local
lore and legend. Presenters encourage the participants to visit locations
throughout the County, and brochures are provided to further encourage visitors
and event attendees.
2500 character lir.it
Response 2.2 *
Application Questions: Part 2
Describe the gior success of your evenl/aclivily/facility in attfactio| tcxlrists.
By reviewing our guest register and through verbal interaction with guesls, we have
found that 620/o of our guests in the year 2019 (5,1 63 of 8,328) rrere from the 50+
mile range. We have found with the 2019 offerings that more individuals will visit for
a daytrip or overnight trip from the 50+ mile distance. Visitors from Washington
State primarily came from Seattle, Tacoma, Olympia, Bellevue, Bellingham,
Puyallup, Renton, and Snohomish. Horaever, i,le have had visitors from 45 states
with them primarily being from California, Oregon, Florida, Texas, ldaho, Arizona,
Wyoming, Montana, Wisconsin. and North Carolina.
lnternational visitors came from Argentina, Australia, Canada, China, Colombia,
France, Germany, lndonesia, lsrael, Japan, Mexico, Moldova, the Netherlands, New
Zealand, Poland, Saudi Arabia, Spain, Sureden, Thailand, United Arab Emirates,
and the United Kingdom.
For 2A20, visitation as remained just as strong, with guests visiting the museum
recently from around the raorld.
Additionally, our social media reach has been predominately to those ouiside of the
50+ mile distance, with our top cities following primarily registering as Seattle,
Taconra, Portland, Spokane, Kennewick, Vancouver (WA), Everett, Porl Orchard,
and Auburn.
We have ascertained the data from our register book that indicates lecture
attendees canre fronr as far as the Tri-Cities, Renton, lssaquah, Moses Lake,
Portland, OR, and even Georgia, beyond those from Kittitas Couniy. ln most cases,
most had heard about the lectures from social media marketing and promotion.
We anticipate with more lectures u,re will have more guests from the 50+ mile
distance. Many of our 2021 presenters are knourn to drawattendees from the Tri-
Cities, Northeast Oregon, Wenatchee, and Spokane. With ihe planned promotions,
vr,e erpeci greater interest and visitation from the areas of Seattle-Tacoma,
Portland, Oregon, and Eastern Washington. As vier.r,ers tune in 10 our virtual
lecture series and videos, r,re anticipate a greater reach throughout the entire
vv-.stern United States.
Additional events and activities, including newexhibits, have always proven to be of
interest to those looking io day-irip or overnight in Ellensburg and Kittitas County.
We are looking io promote exhibits betu,een historical sites and museums in and
throughout Ellensburg and Kittitas County as well as Central Washington in 2021 .
2500 character linit
3llmpact
Response 3:
Measuring Results *
Application Questions: Part 3
Describe how yoil will ffo{'ote your evenuactlvjtylfacility to aitract tourists.
Our Museum will be promoted in a series of vrnys io aitract tourists to visit at a time
they feel most comfortable to them- Since there are a number of current
restrictions, it is important to make the organization accessible to everyone. By
producing videos of monthly virtual lectures (and possible in-person lectures),
along with exhibits, it will enable the museum stays accessible those r,ttro wish to
examine and study Kittitas County history.
The advertising also helps to promoie this accessibility, along with points of inlerest
that rrr,rculd entice visitation of the area and museum. lt r,rould include highlights,
such as a frequent "Did You KnoW'feature on our rarebsite when updated that
uould highlight an aspect of local history about a person, place, event, or activity,
or item in the collection. This lvculd be also featured in our newsletter that
individuals uould sign up for and that lrculd highlight more in-depth stories of our
erhibits, artifacis, activities, and events, along with ongoing activities at our partner
organizations. Online advertising wruld be targeted toward specific interests in the
\ estern United States, encouraging individuals to sign up for the nernsletter, virtual
(or onsite) lectures, and to visit our vr,rebsite and eventually the Museum.
By featuring exhibits and highlights lhrough video and rnebsite updates, it is our
hope to entice individuals to visit our museum and see items of interest to ihem.
The lectures provide a different avenue to learn more aboul a specific topic on
local history, in anticipation of a return to ihe Museum, but it lrould invite attendees
to visit the museum and siay in Ellensburg, a message that raould also be echoed
in our online advertising and nevr,sletters.
We will measure our success through tracking sign-ups of the nernsletter and
Iecture portals. the open-rate of the newsletter, the views of the videos, Google
Analytics and tracking of the ra,ebsite and respective social media insights and
tracking. We will also track onsite visitation through our Attendance Log, which raie
compare to ihe previous years to identify trends and adjust our advertisinq
campaign accordingly.
2500 ciTaracter lirit
4lCollaboration
lf your organization collaborates or has created partnerships with other organizations, groups, or other
events, how is this accomplished?
4.1 Collaboration *Throughout the year, the KCHM hosts special exhibits, programs, and events to
promote the topic of a particular exhibit. We work Wth local businesses and other
non-profits to co-market these events which increase exposure for both parties. We
anlicipate many of the same partnerships for lhe 2021 year as previously, but due
to the uncertainty of events, rrve will adapt our collaborative efforts accordingly.
ln the past and present, u,e have sought assistance with the Kittitas County
Chamber of Commerce, wtrich has been beneficial. Through co-sponsoring events,
having a booth, etc,, we have increased our presence at events throughout Kittitas
County. We expect to continue expanding our community presence in 2A21 .
We partner with organizations to provide e*ribits, inlormation, or provide
involvement that helps lo enhance community events. A few of those are:
Spirit of the West Co\.4/boy Gathering: An e*ribit on cowboy culture and venue:
Cruisin'lor Hospice Car Show: Provide antique andlor cars for display;
Jaa.in lhe Valley: Exhibit on local music history plus a children's activity;
Ellensburg Rodeo/Kittitas County Fair: E*ribit on event history and provide
historical photos and information for display at the event;
Ellensburg Film Festival: Venue for movie shora,ings;
Moments to Remember: An annual exhibit that focuses on an aspect of local
nostalgia; and
Puget Sound Energy Wild Horse Wind Farm: ltems loaned for annual display and
partnership for the annual Ellensburg Rodeo Parade.
Walking Tours: Partnership with Gallery One Visual Arts Center, Ellensburg
Downtouin Association, Haunting Ellensburg, Yakima River Canyon Bird Fest,
Central Washington University. and more. to provide themed ualking tours in and
around Ellensburg.
We serve as a resource for historical artifacts, photographs, and information for
events such as new businesses, local events, individuals doing research, and
more. We also provide space for evenls and host activities for statewide
organizations.
We partner with businesses and organizations for our exhibits and programming
lron Horse Breuery, Roslyn Museum, the Northern Kittitas County Historical
Society, Thorp Mill, the Cascade Association of Museums and History. the
Washington Museum Association, and other local and regional events.
Our annual Lecture Series is nrade possible through the Humanities Washington
Speakers Bureau and potential partnerships with local and regional groups, like
CWU, Mountains to Sound Greenrmy, and more.
2500 character linit
4.2 Promoting Local*
BUSINESS
Dscnl,.e how you will prorrnte lodging estailisllrents. restaurants, and business localed ilr l(ttitas Qrnty
We will promote lodging establishments, restaurants, and businesses located in
Kittitas County in a variety of methods. Throughout ihe year, we have a number of
special exhibits, programs, and events to promote the topic of a particular exhibit.
We wrrk with local businesses and other non-profits to co-market these events
which increase e&osure for both panies.
We anticipate to feature a number of these particular businesses through our
exhibit upgrades and through references on our \rebsite as links; through the
virtual lectures were they have a full screen of information that sends people to
local resources lo plan trips; promotion through our social media accounts,
especially as facts about businesses through our "Did You KnoW' notes; and
ihrough our videos and newsletters that encourage individuals to visit and stay
locally.
Currently the Museum has an entire exhibit room ol 2,400 square feet plus an
additional space of 600 square feet that features local businesses past and
present. As exhibits update, there are v1€ys to incorporate information on current
local businesses. Addiiionally, plans are in the ra,orks to have specialized e*ribits
on local automobile dealerships that have existed past and present and the Kittitas
Reclamation District. We have worked with lron Horse Brerirery for an upcoming
project. We also have a display at the Hotel Windrow, and are looking for additional
collaborative projects in and around Kittitas County.
Oiher plans to promote local lodging establishments, restaurants, and businesses
include tour and event sponsorships, exhibit and programnting partnerships, and
through opportunities to provide historic research, photographs, and information
for the business which is a great collaborative effort that co-promotes the business
and museum. For example, we have provided information to the Red Pickle about
the Black and White Service Station building in Ellensburg, and we are actively
rrorking with businesses in Ellensburg, Kittitas, Cle Elum, Roslyn, and Easton.
Museum staff and volunteers also provide wcrd of mouth recommendations and
print materials at the museum for individuals interested in local lodging
establishments, restaurants, and businesses.
2500 oharacter l,ryit
4.3 Flost Hotel*ls lhere a lrcst hotel for your event or granl project? lf yes, list the hotel.
GNo
I YES,
5l Future Plans
Please explain what plans exist to allow this project to become self-sustaining. Include any plans for ticket
sales, event sponsors, and other cost-recovery models.
Future Plans*The Kittitas County Historical Museum has plans to make this program self-
sustaining.
Due to the success of the advertising, the Museum's Board of Directors has
become educated about the rate of return of the advertising investnrent and
maintains a budget line of $2,500 to match any advertisirrg or reach alternative
markets.
We have received atr increased rate of donalions to the museum as a result of
increased visitaiion to the museum, which rae aitribute lo the current advertising
campaign. We have also increased our membership program in which the fees go
tounrds funding events, activities, and programs.
It is anticipated that wrth the awareness of the museum, its exhibits and lecture
series, revenue from our gift shop, donations, and membership dues will eventually
itrcrease, allowing the advertising budget line to grow to a larger amount and
reduce future requests for support from the Kittitas County Consolidated Lodging
fax Grant.
Our lecture series, if allowed onsite, has a preferred hoiel of the Holiday lnn
Express for our lecturers and guests. ln the event we develop further plans for
evenls, uie will tvcrk with a hotel for a package or event activity.
2500 character litrit
Application Questions: Part 4
6l Additional lnformation
Provide any additional information which will assist the Lodging Tax Advisory Committee in evaluating your
project and its benefit to tourism.
2020 lnformation lf you hatl a olanned event in 2020, wllether it was able lo take place ol nol, pleaso describe any successes artt1
challenges you experiencerl.
There u'ere numerous planned events scheduled for the Museurn in 2020 that r,riere
cancelled or postponed as a result of the COVID-19 closure. The Museum \&as
open fromJanuary 1 until March 15 before closing effective March 16 until June 24.
Upon reopening, the Museum had cancelled its annual leclure series (after an
initial postponement), its lralking tour program, the monthly Memory Caf6. and
several group n€etings planned throughout the remainder of lhe year. Additionally,
several eiribits have been cancelled, while tu,rc collaborative exhibits have been
postponed until 2021.
Despite these challenges, upon reopening on June 24, museum visitation resumed
at approxinrately 30% of its regular summer rales (for example, 259 visited in July
2020, compared to 888 in July 2019) and has been steadily increasing each month
that passes. Visitors also have been strong financial donors and gift shop
purchasers.
Additional lnformation
2500 ch;:racter limt
2500 character lirit
Supporting Documents You rray uplcad any supportirq dcrun'xlnts such as .lraphs. ineges. diagran 6, narketin! ryaterials. elo.
KCHMl.pdf 105.31K8
You are alloured to subn il up lo 3 single page (lJS i.etter) docLrnents in JFl3, FIF or ]llf fornst
7l Previous Lodging Tax Grant lnformation
Number of people travelling more than 50 miles for your event?
2019 Actual* 2021 Projected*
5,163 3,680
Number of people traveling from outside WA State for your event?
2019 Actual* 2021 Projected*
2,488 1,840
The number of overnight guests who stay in paid accommodations in Kittitas County
for your event
Previous Years
Awarded Lodging Tax
Grants*
Overall Attendnace
2019 Actual*
8,328
201 9 Actual *
516
Prior Year Paid
Overnight Stay Data
2019 Methodology*
l-bs your event received Lodging Tax funds in previous years?
f No, this event/project has not previously received Lodging Tax Funding.
f Yes, 1 year previous
/- Yes, 2years previous
(l Yes, 3 or more years previous
2021 Projected*
7,359
2021 Projected*
460
h addition to field above, you rny udoad the evidence to supgfi the pric{ years' roontnight infornation.
You rray r"pload up to three sirrgle pages (LE Letter). of infsnation. lf you a sirrgle mrltipage docr-inent. only the first
three pages will be considered. The following forrats, will be accepted: JFG. FDF or llFF
Wrat rrethodology did you use lo calculate the 2019 actual nunters?
V Direct Count (preferred)
l- lndirect Count
lf Representative Survey
J- lnformal Survey (preferred)
17 Structured Estimate
l- Other
Number of paid lodging room nights resulting from you eventiactivitylfacility?
2019 Actual* 2021 Projected*
119 115
2021 Methodology*
Methodology
Narrative *
tA,hat nethodology w jll you Ltse to calculate the upcorring nurbers?
17 Direct Count (preferred)
f- lndirect Count
ly' Representative Survey
l- lnformal Survey (preferred)
l/ Structured Estimate
l- Other
Fease explain.
While hard to quantify, \rrc are anticipating an average visiiation rate based on
previous years. We e&ect to utilize a different guest book log in 2021, vrhich will
ask for more detailed informaiion, along with digital survey for those w4'ro attend our
virtual events. lt is anticipated that based on the visitation rate, which is knowr to
increase approximately 25o/oyearly, that vve should have the same growth for 2O21.
Horr,ever, we showa marketed decrease to 2016 numbers due to the arrticipated
lack of individuals coming onsite for the lecture until the second half of 2021 .
It is our epectation that the Museum also serves as an added benefit to
someone's stay, so it may not create the initial hotel room reservation but may add
one or tuo nights stay on an existing one.
Our Museum Monthly Atiendance numbers continue to show multi-year highs in our
visitor attendance, and at the end of 2019,8,328 people visited the Museum. Thrs
uas an increase of 27 individuals \,tlen compared to 20'18's attendance numbers.
It is hopeful the numbers will return back to the same levels for in-person visiiation
in 2021 . Horffever. while individuals may be leery of on-site visitation, and
guidelines make it fairly restriciive, ra,e can reach out and increase our support and
contact through virtual conlact u/rich raould boost our counts accordingly.
2500 character lin-tt
Application Questions: Part 5
SlFunding
Does your organization have, or have you applied for, grant funding from other sources? lf not, why not? lf yes, please
list the funding you have for the project, including any volunteer and in-kind sources rn Question 9l Project Budget
Overview.
Funding sources and amounts ulrich have not yet been secured will be listed separately, in the field(s) directly below.
Fitrally, what changes uould occur if the project couldn't be funded?
Other Funding *Does your organzation have, or have you app{ied for funding frotnotl.er soLrrces?
CYes lrNo
A
Explanation *lf not, why not?
The Kittitas County Historical Museum currently receives no monetary support for
advertising beyond the allocated amount through the museum's annual budget and
what is awarded through the Lodging Tax Grant process. The Museum's Board of
Directors has dedicated an annual stipend of $2,500 to match the Lodging Tax
grant fund request through its annual budget.
While we have applied for grant funding for capital improvement and archival
project specific funding in the past, the funding received \nas dedicated for those
projects and not for advertising. We rrere not funded for additional av1/ards for
advertising nor \€re vle successful in recent years in receiving other grant funding
ln 2019, rive applied for br-rt did not receive funding for capital improvement project
funding through local, regional, and national grants in addition to grants specific to
museum collections storage, archives n')aintenance, collections care, and hisioric
preservation. Due to the COVID-19 situation in 2A20, \ E \ /ere unable to pursue
project-based grants in 2020. Hor,rrever. M/e anticipate applying for these grants in
2021.
Additionally, while we uere successful in applying for the Humanities Washington
Speakers Bureau for our evening lecture series programming, wtrich provided a
stipend for speaker fees nhile the museum will be responsible for travel expenses,
plans changed due to the COVID-19 situation. However, that funding is specific for
programming and cannot support other uses. We are also looking for additional
grant opportunities to support additional development of our programming and
events.
The $16,500 lisied includes the $2,500 the Board has allocated along with
additional funding specific for the lecture series r,tiirich is project specific funding
that tull be part of the project, costs ihat are not directly factored in this project as
each speaker must be reimbursed for their time and travel, and many are not part
of the Humanities Washington Speakers Bureau. Other costs include e$ibit
upgrades, vilrich are part of the museum's general operation and may grossly
exceed the amount listed depending on the plans and remodeling necessary to
execute the plan. These funds are also responsible for general operations,
including collections care and interpretative planning.
2500 characler lin'it
Funding Shortfalls * Vurat chanfjes vvill b€ rrBde if tuncjing fol your request is not arrailable or rec;on'r.n-.Njeci?
We ask for support from the Lodging Tax Grant to help accommodate all of the new
ideas r.ne uould like to use to achieve success.
lf not funded in full, we would adjust our plans to reflect the decreased budget;
hor.r,ever, depending on the allocation, \,rc may be unable to pursue any of the
planned virtual activities as we do not have the capacity to do video productlon
ne\ /sletters, virtual lectures, or maintain our website with our limited staff and
fesources.
This u,ould effectively silence a great opportunity to engage with individuals fronr all
across the \.rcstern region of the United States wtro have expressed interest in our
Museum. and our lecture series, while we have limited capacity and ability until
COVID-19 restrictions are lifted.
2500 charact--r linit.
Matching Funds
Percentage
59.44
%
Tltis field willauto fillwil.h the cor.recl peroentage based {r''} your input to budget section bdour
9l Project Budget Overview
Please complete budget for this project/proposal. lf your agerrcy operates independently of this project application it may
not be necessary to submit the entire agency budgel. You must submit a budget which specifically pertains to the
project/event for which you are requesting funding and adheres to the basic budget format shown below.
The budget must include anticipated revenues, ependitures, and any potential profit or loss. For projects/events which
are ongoing for more than one (1) year, please also submit actuals from the previous three (3) years of operations
(need not be consecutive) for the projectlproposal if applicable.
For anyclaimed in-kind contributions valued at $500 or more and related to marketing/advertising, you must
submit verifying documentation which assures the contribution will be provided. For instance. if you are
claiming in-kind contributions in the form of advertising match, a binding contract iiemilng the matching value and
obligating each party musi be provided.
ATTENTION: ln an effori to allow an adequate level of flexibility for all applicants, not all fields in the budget portion are
required to be filled before this form is submitted. Providing all applicable data is your responsibility, failure to do
so will potentially jeopardize your application's chance for review.
Verification of ln-kind
Contributions
Fr:r any claired in-knd contribuliofls vaft"ted al $500 or rrcre and relaled io nurketingladvedising, you nust subnit
ve|ifying clocunentation which assures the conlribution will be provided.
Budget Year
Edit if necessary 2017 2018 2019
Revenues From Consolidated Lodging Tax Grant
Past Actual 2
$ 8,000.00
Past Actual 2
$ 5809.01
Past Actual 2
$ 13809.01
Past Actual 1
$ 15,000.00
Past Actual 1
$ 3750.03
Past Actual 1
$ o.oo
Past Actual 1
$ 18750.03
2021
Projected
$ 27,760.00
Projected
$ 16500.00
Prolected
$ 0.00
Projected
$ 44283.56
LTAC Grant
Funding
Past Actual 3
$ 13,750.00
All Other Revenues
Account Name Past Actual 3
Museum Coffers $ 3500.00
Revenue Totals
Past Actual 3
$ 17250.00
ln-Kind Contributions (except volunteerism)
Account Name Past Actual 3 Past Actual 2
$ 0.00 $ 0.00
Contributions of Volunteer Time
Past Actual 3 Past Actual 2
Number of Hours
Calculated Value of $ 23.56
Projected Volunteer
Time
Past Actual 1 Projected
Expenses
Account Name
Advertising
Expense Totals
Profit & Loss
Past Actual 3
$ 13875.03
Past Actual 3
$ 13875.03
Past Actual 3
$ 3374.97
Past Actual 2
$ 14686.60
Past Actual 2
$ 14686.60
Past Actual 2
$ -877.59
Past Actual 1
$ 16890.58
Past Actual 1
$ 16890.58
Past Actual 1
$ 1859.45
Projected
$ 27760.00
Projected
$ 27760.00
Projected
$ 16523.56
Application Certification
The applicanl here certifies and affirms: 1. That it does not nory nor will it during the performance of any contract arising
from this application, unlawfully discriminate against any employee, applicant for employment, client, customer, or other
person u,ho might benefit from said contract, by reason of age, race, color, ethniciiy, sex, religion, military status, serual
orientation, creed, place of birth, or disabiliiy; 2.Thalil will abide by all relevant local, state and federal laws and
regulations and; 3. That it has read the information contained in the lnstruciions on pages 1 and 2 and understands and
will comply with all provisions thereof.
Certified by:
rfurasfi@rogut.
Name *
Applicant's Title *
Sadie Thayer
Museum Director
-!*r
Internal Revenue Service
Director, Exery)t Organizations
Date: Oetcber 1.8, 2001
K]TTITAS COUNTY HTSTORICAIJ SOCIE?Y INCG.IRE!T
PO BOX 460
SLLENSBURG WA 98926_0460
Departnent of the TreasuryP.o. Box 2508Cincinnati, ohio 45201
Ferson to Contact-fD# : 31-07325
Agent Wj.lliam C ,farvj-
Contaet Telephone Numbersl
877-829-5500 Phone
513-263-3?56 FAX
Federal fdentifi.cation Nurrrber :
9L*60377 83
Dear $i-r or Madam:
This is in reference to your retter.of May 11, 2001_, requesting aruling regarding your qualification for status as an exempi operatingfoundation as defined in section 4940id) (2) of the rnternal Revenue cade,
out records indicate you rdere recognized. as exempt from federalincome Lax under section 50L(c)(3) of the Code effective September of 1974.ft was determined the organj-zation was not a private foundation within themeaning of section 509 {a) of the code because it i_s an organizationdesc,ribed in Section 1?0(b) (1) (A) (vi) and 509(aj . you have also beendatermined to be a private operating foundation withii: the meaning ofsection 4942tt, {3) of the Code as of January L, 1996.
The informati-on submitted indicates your governing body is broadlyrepresentative of the general public as evidenced by the large number ofarea residents of various occupations makj-ng up the Board- No BoardMembers are disqualified persons
section 4940 (a) or the code provides for the imposition on eachexempt private foundation of an encise tax egual to 2 percent sf the netinvestment income of such foundation for the taxable year,
Section 4940(d)(1) of the Code provides no tax shall be imposeci undersection 4940 on any private foundation which is an exempt operatingfoundation for the taxable yea4.
Section 4940 {d} ef the Code was enacted pursuant to the Tax ReformAct of L98q, 1984-3 C.B; {Vol. 1)l (the rtAct,, } .
Section 4940(d) (2) of the Code provides the term "exempt operatingfoundation" means with respect la any taxable year, any private foundationif*
such foundation is an operating foundation (as defined insection 494? (S ) (3) ;
such foundation has been publi-cly supported for at reast 10taxable years;
a
b
The Kittitas County Historical Museum is a private, nonprofit charitable organization. With only
two paid staff and 17 volunteers, we plan to continue building awareness of the museum,
which will reflectively increase our further sustainability.
ln 2013, we embarked on a new advertising campaign after having been denied funding the
previous year. Through the new program we saw a positive response from visitors. Overall, we
saw a consistent 25-28o/o increase in attendance yearly, especially in our targeted market. Our
museum attendance nearly doubled from 4,975 in 2013 to 8,697 in 2015, and while 2016
decreased in visitation to 7,359, it was a higher annual visitation rate than previous years. ln
201-8, we ended the year with 8,20L visitors.
Our Museum Monthly Attendance numbers continue to show multi-year highs in our visitor
attendance, and at the end of 2OL9, we had 8,328 which was a slight increase over 2018
numbers. ln the midst of 2O2O, we have not yet regained a glimpse of 2019 numbers but we
are at a monthly high of 3O% of our monthly attendance, averaging 290 visitors.
We have also had yearly increases in donations to the museum and gift shop sales as a result of
the increased visitation. Our donations are at I08% of the anticipated amount for 2020. Gift
shop sales are already exceeded the expected annual income at a rate of I09%. We have
invested more into the gift shop in 2019 which has in turn increased sales. We plan to increase
our offerings again for 2021-, tying to events and programming.
As another direct result of increased visitation, the museum has experimented with its hours to
meet the needs of the community. For example, the Museum was open for 3 Sundays to
coincide with major events in 201-9 (Spirit of the West, Jazzin the Valley, and the Kittitas County
Fair/Ellensburg Rodeo). These openings have resulted in increased visitation to the museum as
a whole, with an audience that often has never had the opportunity to visit previously due to
timing. We did not have the opportunity to do that this year due to cancelled events but plan to
resume this in 2021.
By continuing to build on a successful model, we plan to attract a new audience that has had an
increased interest in the Kittitas County Historical Museum, Ellensburg, and Kittitas County.
Through the months of June to August 20L9, we have had a noticeable increase in visitors from
the Seattle-Tacoma area and the Portland area. Whether it was indicated in print or verbally,
we found that most of these visitors were day-trippers (-75%) with another destination, such as
Spokane or British Columbia. Others (-25%l were staying overnight in Ellensburg while
attending an event or activity and visiting the downtown. By advertising to these markets, we
are targeting a demographic already predisposed to visit the museum. These individuals are
already interested in history and are more apt to visit the museum and local attractions. By
producing the advertising, we will be able to add more information and an overall access and
view of the museum to the advertising which may attract more visitors.
With a program building on the success of social media marketing, we can increase visits to the
museum, Ellensburg, and Kittitas County. By the increased attendance and gift shop sales, along
with possible museum memberships, this will provide further sustainability and allow for the
museum to host a wider array of events, public programming, classes and educational
opportunities, exhibits, and more, as well as draw many folks in from throughout the Pacific
Northwest. At present, we have had success in drawing visitors to our events from the Tri-
Cities, Renton, Spokane, northeastern Oregon (Umatilla area), and Wenatchee.
Fig. L Snopshot of Museum Monthly
Attendance Count
Fig.2 Snopshot of Museum Actuol v. Budget for 2020
ALL CATEGAR,ES OF MUSEUM USE
2018
336
672
551
598
675
751
814
824
803
I 441
476
360
B3o1'
Av
29',|
486
419
582
566
583
72?
597
623
855
449
447
5413
Total by
2019 2020 Month
389 352 5810
326 701 9715
571 275 8it84
595 0 116/A
734 0 {1884
745 4A 12233
BBB 25S 15{88
76? ?77 125d,0
723 10450
1409 17107
665 8984
521 8{36
A T u X
May
10
1
2
a
4:
o
A
7
U
11 SeptembertiOctober
November
14 December
1a Totats
Ordinary lncome/Expense
lncome
50102 " Gift Shop lncorne
50105 Donation box
50'106 - Mer*bership Dues
50113 " Contributions & $ Donations
$
$
$
$
C D E F
I
?
11
3
4i
I
H
% 202A
budget
spent
2020
Budget
Thru
11t15t20
Thru $
11115/19 Change % Change
7,500
3,500
4.500
1,000
46%
o01g/o
-24Yo
-32%
109%
108%
9794
913%
8"206
3"780
4_374
9,1 30
8.206
3,780
4.374
9,1 30
2.580
281
-1.394
4,206
Exhibit "8"
Guidelines and Requirements for
Expenditure Reimbursements from Lodging Tax
Section 1. Branding
Contractors who have been approved to utilize grant awards for advertising expenditures must
incorporate Kittitas County and the appropriate City of Cle Elum, Ellensburg, or Roslyn tourism
information as follows:
A. Websites and Social Media Sites must include the County's and appropriate City's tourism
website logo with an operational link to the site(s). The logo must be displayed on the
contractor's home page, it must be sized no smaller than% inch in height, and must be
surrounded by appropriate white space to allow easy recognition and legibility. Contractors
shall not change the logo(s) in color or appearance.
B. Print Advertisine and Online Displav Advertisins of all types ( including but not limited to
newspaper, periodicals, flyers, posters, billboards, direct mail, e-newsletters, third-party
websites, streaming displays, etc.) must include the County's and appropriate City's tourism
website logo. The logo must be sized no smaller than% inch in height, and must be surrounded
by appropriate white space to allow easy recognition and legibility. Contractors shall not change
the logo(s) in color or appearance.
C. Video Advertising of all types (including but not limited to television, online, electronic kiosks,
motion billboards, etc.) must include the County's and appropriate City's tourism website logo.
The logo must be sized no smaller than% inch in height, and must be surrounded by appropriate
white space to allow easy recognition and legibility. Contractors shall not change the logo(s) in
color or appearance.
All logos and website information may be obtained by contacting the Director of Tourism, Kittitas
County Chamber of Commerce.
Sectroj 2. Advertising Reimbu rsements
Contractors seeking reimbursement from Lodging Tax Funds for advertising expenditures must adhere
to the following guidelines and requirements for each type of advertising media utilized.
A. Print Advertisins:
1. Print advertising placed with any media provider which operates exclusively outside of
Kittitas County may be reimbursed at IOO% of the cost, including any production costs. To
operate exclusively outside of Kittitas County, the provider must not be physically located in
the County and/or not distribute any media within the County.
2. Print advertising placed with any media provider which operates inside Kittitas County may
be reimbursed as follows:
a. For date-specific events, advertising the day of the event and up to 10 days prior to
the event may be reimbursed att00% of the cost, including any production costs.
b. For seasonal or year-round events, or for date-specific events outside of the time-
frame in Section 2 A, (2)(a) above, advertising reimbursement requests must include a
statement from the media provider specifying the percentage distribution to areas
outside of Kittitas County. Reimbursements will be allowed for the amount distributed
outside of Kittitas County, including any production costs.
B. Television Advertisine:
L. Television advertising placed with any media provider outside the Yakima/Kittitas DMA will
be reimbursed at 100% of the cost, including any production cost.
2. Television advertising placed with any media provider inside the Yakima /Kittitas DMA will
be reimbursed as follows:
a. For date-specific events, advertising the day of the event and up to 7 days prior to
the event may be reimbursed at1,OO% of the cost, including any production costs.
b. For seasonal or year-round events, or for date-specific events outside of the time-
frame in Section 2 8,2(al above, advertising may be reimbursed at the rate of 70% of
the total cost, including any production costs.
C. Online rtisine:
t. Online advertising and promotion may be reimbursed at 100% of the cost, including any
production cost.
2. Streamed media (radio, television, other) requests for reimbursement must include a
statement from the media provider specifying the percentage of recipients which are
outside of Kittitas County. Reimbursements will be allowed for the percentage distributed
outside of Kittitas County, including any production costs.
D. Direct Mail:
1'. Direct mail advertising may be reimbursed at 100% of the cost, including any production
cost, for each item mailed or shipped to a destination outside of Kittitas County. ln order to
receive reimbursement, a list of the addresses and a signed statement from the contractor
that the list is accurate, or other proof of delivery, must be provided along with other
required documentation.
E. Flvers/Posters:
1. Flyers or posters which are placed outside of Kittitas County may be reimbursed at I00Yo of
the cost, including any production cost. ln order to receive reimbursement, a list of the
locations where flyers or posters were posted outside of Kittitas County, a signed statement
from the contractor that the list is accurate and a copy of the poster/flyer must be provided
along with other required documentation.
2. Banners which are placed inside of Kittitas County may be reimbursed at LOO% of the cost,
including any production costs. ln order to receive reimbursement, the banner cannot list a
specified date or location. Request can only be made one time.
3. Signage (site layout use only) which are placed inside of the venue/facility of the event may
be reimbursed at 100% of the cost, including any production costs. ln order to receive
reimbursement, the signage cannot list specified date or location. Request can only be
made one time. (i.e. ADA Parking /Parking, Loading Zone, Evacuation Route, Bathrooms, and
Stage locations)
F. Radio Advertising:
t. Radio advertising placed with any media provider located outside of Kittitas County may be
reimbursed attOO% of the cost, including any production cost.
2. Radio advertising placed with any media provider located inside of Kittitas County may be
reimbursed as follows:
a. For date-specific events, advertising the day of the event and up to 7 days prior to
the event may be reimbursed attOO% of the cost, including any production cost.
b. For seasonal or year-round events, or for date-specific events outside of the time-
frame in Section 2F,2(al above, advertising may be reimbursed atthe rate of 3O%of
the total cost, including any production costs.
G. Ooeration Reimbursement:
t. Operation costs may be reimbursed 1O0% of the paid invoice cost. ln order to receive
reimbursement operations invoice must an approved cost from the Consolidated Lodging
Tax committee members list. lnvoice provided must include notation of payment with proof
of payment.
2. Mileage reimbursements that are outside of 50 miles of Kittitas County may be reimbursed
at LOO% of cost. ln order to receive reimbursement, a signed statement from the receiver
along with other required documentation. Mileage reimbursement subject to IRS mileage
reimbursement rates which may change annually.
3. ltems not eligible for reimbursement:
a. Salaries of employees
b. Capitol purchases- any item with 3+ years life and over 55,000.
c. Licenses, permits, insurance, or credit card fees