HomeMy WebLinkAboutLT-2021-006-Junk-TiquenLT-2021-OO6-JUNK.TIQUEN IN THE BURG
2021 LODGING TAX SERVICES AGREEMENT
BETWEEN K|TT|TAS COUNTY AND JUNK-T|qUEN tN THE BURG
This Contract, effective January 1,,202t is made and entered into by and between KITTITAS
COUNTY ("County"), acting as agent for and on behalf of the City of Ellensburg, a Washington
municipal corporation ("City"), a subdivision of the State of Washington, and JUNK-TIQUEN lN THE
BURG ("Contractor") for the 2021 Junk-tiquen in the Burg ("Event").
WHEREAS, the purpose of this Agreement is to provide for activities and expenditures
designed to increase tourism,
NOW THEREFORE, in consideration of the terms and conditions contained herein, or
attached and incorporated and made a part hereof, the County and the Contractor mutually agree
as follows:
Section 1.of Work.
a. Contractor shall provide the services and staff described in its Application for Lodging Tax
Funds submitted to the Lodging Tax Advisory Committee, attached hereto as Exhibit "A"
which is attached hereto and incorporated herein by this reference.
b. Except as otherwise specifically provided in this Agreement, Contractor shall furnish the
following as required to perform the services, described in Paragraph (a) above, in accordance
with this Agreement: Personnel, labor and supervision; technical, professional and other
services. All such services, property and other items furnished or required to be furnished,
together with all other obligations performed, or required to be performed, by Contractor
under this Agreement are collectively referred to herein as "Services."
c. Contractor shall commence, perform and complete such Services in accordance with Exhibit
"B" which is attached hereto and incorporated herein by this reference.
Section 2. Pavment
a. As full compensation for satisfactory performance of the Contractor's Services, the County
agrees to pay Contractor the sum of four thousand one hundred fifty-two dollars (S4,152.00)
(City of Ellensburg lodging tax funding).
b. Additional payment terms: The County will make payment to the Contractor only on a
reimbursement basis, as receipts/invoices for any items including marketing and/or
advertising are submitted to the County, not to exceed the sum of four thousand one hundred
fifty-two dollars (54,152.00) (City of Ellensburg lodging tax funding).
c. Services/Expenses that are reimbursed must be dated during the current year and final date
to submit reimbursements requests is January 15,2022 after this date funds lapse.
d. Requests for reimbursements must be submitted to:
_2027 County Lodging Tax Funding Agreement Page 7
LT-2021-OO5-JUNK-TIQUEN IN THE BURG
Kittitas County Aud itor
Attn: Auditor's Accounting
205 West 5th Ave - Suite 105
Ellensburg, WA 98926
a ud itorsaccountin itas.wa.us
e. Reporting requirements of your events will be required on prescribed forms from the County
Auditor.
f. Contractor is eligible to claim reimbursement for the following items and amounts only
r Print advertising
r Televisionadvertising
r Online advertising
r Direct mail
o Flyers and posters
o Radio advertising
o Operational expenses including event rentals
g. Contractor is not eligible to claim reimbursement for any items not listed in Section 2 (f) and
is further expressly denied funding for the following items as requested in the application as
defined in Section 1(a): N/A
h. Contractors requesting reimbursement for event-specific expenses shall submit all claims as
no more than two reimbursement requests with supporting documentation at the conclusion
of the event.
Contractors must complete the Lodging Tax Reimbursement online training course provided
by the County Auditor's office prior to filing reimbursement claim. Requests for
reimbursement will not be accepted by the County Auditor prior to the training being
completed. The training may be found online at the Kittitas County Auditor's website at the
following add ress: http ://www.co. kittitas.wa. us/a ud itor/defa u lt.aspx
Section 3-nce bv Contractor
a Contractor shall not (by contract, operation of law or otherwise) delegate or subcontract
performance of any Services to any other person or entity without the prior written consent
of the County and City. Any such delegation or subcontracting without the County's or City's
prior written consent shall be voidable at the County's or City's option.
b. Contractor shall at all times be an independent contractor and not an agent or representative
of the County or City with regard to performing the Services. Contractor shall not represent
that it is, or hold itself out as, an agent or representative of the County or City. ln no event
shall Contractor be authorized to enter into any Agreement or undertaking for or on behalf
of the County or City. lt is understood that the Contractor and the Contractor's staff and
employees are not employees of the County or City and are not, therefore, entitled to any
benefits provided employees of the County or City.
7 County Lodging Tax Funding Agreement Page 2
LT-2021-OO6-JUNK-TIQUEN IN THE BURG
Contractor shall comply with all applicable laws, ordinances, rules, regulations, orders,
licenses, permits, and other requirements, now or hereafter in effect, of any governmental
authority (including, but not limited to, such requirements as may be imposed upon the
County and applicable to Services). Contractor shall furnish such documents as may be
required to effect or evidence such compliance. All laws, ordinances, rules, and orders
required to be incorporated into agreements of this character are incorporated into this
Agreement by this reference. Contractor agrees to obtain all required licenses and permits,
and further agrees to keep them in full force and effect during the term of this Agreement.
d. The County and the Contractor agree that in fulfilling the terms and conditions of this
Agreement neither shall discriminate on the basis of race, creed, color, national origin, age,
sex, marital status, or the presence of a physical, sensory, mental disability or any other
protected status recognized under local, state or federal law.
The Services shall at alltimes be subject to inspection by and approvalof the County or City,
but the County's or City's making (or failure or delay in making) such inspection or approval
shall not relieve Contractor of its responsibility to perform the Services in accord with this
Agreement, notwithstanding the County's or City's knowledge of defective or non-complying
performance, or the substantiality or ease of discovering the same. Contractor shall provide
the County or City with sufficient, safe, and proper facilities and equipment for such
inspection and free access to such facilities.
f. This contract is subject to review by any Federal or State auditor. Contractor shall promptly
furnish the County or City, or their designee, or such Federal or State auditor with such
information related to the Services as may be requested by the applicable governmental
entity. Contractor shall preserve and maintain all financial records and records relating to
performance of Services under this Agreement for six (6) years after contract termination.
For such duration after the County or City makes final payment of compensation due
hereunder, Contractor shall provide the County or City access to (and the County or City shall
have the right to examine, audit and copy, with or without notice) all of Contractor's books,
documents, papers and records related to the Services or this Agreement.
g. Contractor understands and acknowledges that Contractor is solely responsible for its own
reporting and accounting of all state, federal, social security, and local taxes, of every nature,
arising from Contractor's performance of this Agreement. All compensation received by the
Contractor will be reported to the lnternal Revenue Service at the end of the calendar year in
accord with the applicable IRS regulations.
Section 4. Release. lndemnitv. and Hold Harmless.
The County or City assumes no liability for the Contractor's actions under this Agreement. Contractor
releases and shall defend, indemnify, and hold harmless the County and the City, their officers and
employees, agents, representatives, attorneys and/or volunteers, from and against all claims, costs,
liabilities, damages, and expenses, (including, but not limited to, reasonable attorney fees) which
arise or may arise or be alleged to arise out of or by reason of this Agreement including:
Any fault, negligence, strict liability or product liability of Contractor in connection with the
Services for this Agreement;
c
a
t7 County Lodging Tax Funding Agreement Pdge 3
a
LT-2021-OO6-JUNK-TIQUEN IN THE BURG
Any lien asserted upon any property of the County or City in connection with the Services for
this Agreement;
Any failure of Contractor, or of the Services, to comply with any applicable law, ordinance,
rule, regulation, order, license, permit and other requirement, now or hereafter in effect, of
any governmental authority; or
Any breach of or default under this Agreement by Contractora
Section 5. Compliance with Public Records Law.
a. ln compliance with Washington's public records law, the County will retain copies of any
documents associated with this Agreement, which may be required by law unless legally
exempt from such retention, for any applicable legally required retention period.
b. ln the event a public records request is made to the County or City for documents created in
relation to this Agreement, should legal uncertainty arise regarding the disclosability of any
documents under federal or state public records laws, the County or City shall provide notice
to Contractor pursuant to Washington's public records act, chapter 42.56 RCW, to allow
Contractor to seek a court injunction.
c. The County or City specifically shall not be liable to Contractor for the County's or City's
release under public records laws of any documents not otherwise exempt from disclosure
by trademark, copyright or other law.
Section 6. lndustrial Insurance Waiver.
With respect to performance of this Agreement and as to any claims against the County or City, their
Additional lnsureds, officers, agents and employees, the Contractor expressly waives its immunity under
Title 5L of the Revised Code of Washington, the lndustrial lnsurance Act, for injuries to Contractor's
employees and agrees that the obligations to indemnifli, defend and hold harmless provided in this
Agreementextendtoanyclaim broughtbyoron behalf of anyemployeeof theContractor.Thiswaiver
is mutually negotiated by the parties to this Agreement.
Section 7. lnsurance and Endorsements
a. The County may require through a request in writing that the Contractor provide the County
with a certificate, binder, or policy of liability insurance, acceptable to the County in an
amount specified by the County.
b. Such liability insurance shall be such as will protect Contractor, its employees, agents and
representatives, from all claims, losses, harm, costs, liabilities, damages and expenses arising
out of personal injury (including death) or property damage that may result from performance
of the Services or this Agreement, whether such performance is by Contractor or any of its
employees, agents or representatives.
_2027 County Lodging Tax Funding Agreement Poge 4
LT -2O2L-OO6-J U N K-TIQU EN IN TH E BU RG
c. Should the County require such liability insurance, the Contractor agrees to provide proof of
insurance prior to commencing performance of this Agreement.
d. Copies of the County's written request and the insurance documents provided by Contractor
shall be attached to this Agreement and by this reference will be made part hereof.
e. Where insurance is requested by the County, all liability insurance policies shall be endorsed
to include the County and City as Additional lnsureds and shall stipulate that the insurance
afforded by the policies shall be primary insurance, and that any insurance, self-insured
retention, deductibles, or risk retention trusts maintained or participated in by the Parties
shall be excess and not contributory to any other insurance or self-insurance maintained by
the County or City. Contractor shall furnish the County a certificate of insurance with
Endorsement as evidence that the required policies are in full force and effect.
Section 8. Termination
The County may, by written notice thereof to Contractor, terminate this Agreement as to all or any
portion of the Services not yet performed, whether or not Contractor is in breach or default. Upon
receiving such notice of termination, Contractor shall, except as otherwise directed by the County,
immediately stop performing the Services to the extent specified in the notice. ln the event the
County terminates the Contractor's Services, the Contractor is obligated and hereby agrees to refund
to the County all monies paid for Services not yet rendered by the Contractor, if any, as of the date
of the notice of termination.
Section 9. Miscellaneous.
The City is not a party to this Agreement but is an intended third-party beneficiary of this
Agreement and to the extent set forth herein certain of its provisions are for the benefit of
the City and are enforceable by City in its own name and capacity as a Washington municipal
corporation.
b. Contractor shall not (by contract, operation of law or otherwise) assign this Agreement or any
right or interest in this Agreement without the County's prior written consent.
c. This Agreement embodies the entire Agreement between the County and Contractor, and
supersedes any and all prior oral or written communications, proposals, conditions, promises,
representations, or understandings regarding the Services. No change, amendment or
modification of any provision of this Agreement shall be valid unless set forth in a written
amendment to the Agreement signed by both parties.
d. Notice for any purpose under this Agreement, except service of process, shall be given by the
Contractor to the Kittitas County Commissioners and the Kittitas County Auditor, 205 W 5th Ave.
Ellensburg, WA 98926. For all purposes under this Agreement, any notice by the County to the
Contractor shall be given to the Contractor's address provided on the signature page. Notice
may be given by delivery or by depositing in the U.S. Mail, first class, postage prepaid, certified
_2027 County Lodging Tox Funding Agreement Page 5
LT-2021-OO6-JUNK-TIQUEN IN THE BURG
mail, return receipt requested.
e The section and paragraph headings of this Agreement are for reference convenience only
and are not intended to restrict, affect or be of any weight in interpreting or construing the
provisions of such sections or paragraphs.
f. This Agreement may be executed in one or more counterparts and by facsimile, each of which
will be deemed an original, but all of which together will constitute one and the same
instrument.
g. Contractor warrants to the County that the individual signing on Contractor's behalf has the
requisite power and authority to enter into and to perform Contractor's obligations under
this Agreement. Contractor further warrants to the County that Contractor has made no
misrepresentation or misleading statement in connection with this Agreement, and is not in
violation of any applicable law, ordinance, or regulation the consequence of which will or may
materially affect Contractor's ability to perform its obligations under this Agreement.
h. lf any term or condition of this Agreement or the application thereof to any person(s) or
circumstances is held invalid, such invalidity shall not affect the other terms, conditions or
applications which can be given effect without the invalid term, condition or application. To this
end, the terms and conditions of this Agreement are declared severable.
The exclusive venue for any action brought to enforce this Agreement or any of its terms shall
be in Kittitas County, State of Washington.
The performance of this Agreement is subject to termination without liability by either party
upon the occurrence, or upon the prediction by the National Oceanic and Atmospheric
Administration, any other agency of the United States Government, or any agency of the
Government of the State of Washington of the occurrence of any circumstance beyond the
control of either party-including, without limitation, acts of God, war, acts of terrorism
within a fifty (50) mile radius of Kittitas County, government regulations, disaster,
pandemic/epidemic illness, strikes or threat of strikes (except that neither party may
terminate this Agreement for situations involving that party's own employees), civil disorder,
or curtailment of transportation facilities-to the extent that such circumstance makes it
illegal , impossible or economically impracticable for the parties to complete the duties and
mutual obligations agreed upon and imposed upon them herein. The ability to terminate this
Agreement without liability pursuant to this paragraph is conditioned upon delivery of written
notice from one party to the other within 1-0 days of such occurrence or upon delivery of
written notice from one party to the other within 24 hours of the receipt of notice of the
prediction of any of the above occurrences. To the extent feasible within the constraints
imposed by any event of the type described above, the parties agree that if the triggering
event is of apparently or likely transitory effect, the parties may negotiate such amendments
to the agreement that are mutually satisfactory and not otherwise contrary to law, including
but not limited to a change in the dates for completion of any portion or the entirety of this
agreement.
_2027 County Lodging Tox Funding Agreement Page 6
Vice Chair
KITTITAS COUNTY
BOARD OF COUNTY COMMISSIONERS
Chair
Commissioner
ATTEST:
Clerk of the Board
APPROVED AS TO FORM
Deputy Prosecuting Attorney
LT-2027-OO6-JUNK-TIQUEN IN THE BURG
CONTRACTOR
lPrint Namel
lAddressl
[Telephone]
,nt 7 County Lodging Tox Funding Agreement Page 7
EYhib:* rrgt\
CLTAC: Application for Lodging Tax Grant Funding
Grant Application
Workshop - 2O2O*
Submittal lnstructions
& General
lnformation *
Dd you attend the gant Apdicatior \ brkhop - 2020 hosteci by the Kittilas County Charber ol CorllrErce?
f Yes
(rNo
{? Yes,
I have read and utrderstand Srbnittal hstructions and Gerreral lnfornBticln for lt]€- 2021 Lodging Tax Gant Rrnding
R'ocess
You are strongly encouraged to compose your responses to the questions of this form with a desktop text
editor and save your work, then copy and paste the information into the form. You may also save a draft by selecling
the button at the bottom of this page. When you do this you will be logged out and must log back in to continue. ln order
to save a draft you will need to provide an email address and a password. After completing the save draft, you will be
redirected to landing page containing a link to log back into the form. We suggest you save this link as a booknrark. The
link will also be sent to you in an enrail.
Organization I nformation
Name of Organization* Junk-tiquen in the Burg
Organization Address * Street Address
2830 S. Thorp Hury
Address Line 2
oty
Ellensburg
R:stal / Zip Ccde
98926
State/Fovince/Region
WA
Courtry
United Staies
Organization is a:*6 Business
C Non-Profit
(Note: Please submit W-9 for business or IRS Designation Letter for non-profit.)
Click here to view sample documents (redacted).
Upload Proof of
Organization Status*
Proof of organization.pdf
Accepiade file forn'ats include; JPG. FIF or llFF
160.8sK8
Project Contact I nformation
First Name* Becky
Last Name* Sherley
Phone Number* 509-899-2547
Email* junk-tiquenintheburg@hotmail.com
Project or Event lnformation
Project/Event Mme* Junk-tiqr-ren in the Burg
Service Categories Check all categodes tlrat apply to this ap$ication
P Tourism promotion/marketing
V Operation of a special event designed to attract tourists
l- Operation of a tourism related facility
l- Other
Event Dates
Please provide any specific daies, or range of dates, on which your event or project Wll be held. You may add as many
dates or date ranges as necessary.
Event Dates
Start Dates*
4t17 t2021
1011612021
ProjecVEvent
Location *
New or Ongoing
Project/Event? *
Amount of Funding
Requested *
Funding Request Max
Tourism Seasons *
Application Questions: Part 1
End Dates
411712021
10t16t2021
Ellensburg, WA.
G Ongoing Project/Event (More than four years in existence)
{' New Project/Event (Four or feiaer years in exisience)
$ 4536.00
lf ycu selected "ftigoing FlojecVEvent" above this anount nEy not exceed 10% of the iotal expense budget of this
project.
Fron, lhe list bdow , w hat season w ill your Fojecl enhance tourisrl? Select any w hich ap$y.
l- Year-round (January - December)
l- Off Season (November - February)
17 Shoulder Season (October or March - May)
I- High Season (June - September)
'3
Please answer each question completely, in the order listed. Please include anysupporting data within the
response narrative.
1 I ProjecUEvent Description
Please provide a description of yoLrr project/event.
Response 1:
ProjecVEveni
Description *
For one exciting day, buildings sprirrg to life with Junk{iquen in the Burg's vintage
market. Junktiquen jnvites crowds to peruse and purchase up-cycled and
re-purposed decor, furniture and accessories. Vintage markets are eXremely
popular across America and have a very large followng. Vendors roll into torrln
from all corners of the Pacific Northurest. from the southernmost tip of Oregon to
small to\/ns in ldaho and everything in betr,rreen. Shoppers will travel miles and
miles to catch the next great show!
Ellensburg's centralized location in Washrngton encourages visitors to travel from
all corners of the state. Every year, hundreds of newJunk{iquers travel to
Ellensburg, and many people plan girls'ra,eekends and family vacations around the
event. The audience target is ages 18 to B0 and everything in between. The
structure of the showreaches various ages with the different types of items offered.
Older shoppers may like the true antiques while younger shoppers may like nrore
of the re-purposed ilems such as jerrelry made from vintage spoons. There will be
something for everyone!
2500 character lirlt
List of lntended Use of Funds*
Print advertising
Television advertising
Online advertising
Direct mail
Flyers and posters
Radio advertising
Operational expenses inlcuding event rentals
2l Supporting Kittitas County as a tourism destination
1 . Atvay from their place of residence or business and staying overnight in paid accommodationsl
2. To a place fifty miles or more away from their place of residence or business for the day or staying overnight;
3. or from another country or state outside of their place of residence or business.
You must provide the evidence utilized in determining your projections.
Response 2.1 *\{.fry woulrJ tourists ira'i elto f(ltil.rs Couniy to attend your evffiliaciivity/Fac'lity?
As nrentioned, vintage markets are extremely popular across the nation and
shoppers will travel miles and miles to catch the next show Ellensburg's centra|zed
location in Washington encourages visitors to travel frontall corners of the state.
We hear often of howshoppers meeting up in Ellensburg to come to the showand
make a vleekend of it. The love for shopping vintage and upcycled along with all
ihe ihai our County has to offer makes it the perfect place to hold the show The
showdates are in the fall and in the spring, wirich are both a beautiful tinre to travel
to our valley. Shoppers are encouraged to come enjoy the shoq enjoy the beauty
and take in all the other u,onderful things in our County.
2500 character li,rit
Response 2.2*
Application Questions: Part 2
Describe the prior success of yojr evenVactivity/facility in attraction tourists.
The show has been fortunate to have shoppers and vendors from not only all over
Washington State, but out of state as vrell. Surveys are collected to help track
where the shoppers and vendors are coming from and over 47o/o of my attendees
are tourists coming from more than 50 miles araay. Almost 11% of them stayed in
overnight paid accommodations and 37o/o came for the day or stayed in other
accommodations. Survey results reflected, my atlendees range from age 20 and
under to 60 plus with the majority being female. A lot of them heard of the show
through Facebook and adverlising in their areas through other media such as:
television, ne\#spaper and magalne ads.
Marketing is focused on areas over 50 miles away and the surveys help lrack to
see if marketing is raorking. lt has been helpful revieWng ihe results of the surveys.
I have learned that less than 1% of ihose surveyed are conring from out of State or
Country. Although I haven'i been able to attract more than 1%,I am continuing to
grow my event by the funding received. I am hoping that $iith my digital presence
and new partnerships that lcan increase this particular attendee. lwill dedicate a
percentage of nry advertising to draw more from out of State or Country.
2500 character linit
3llmpact
Response 3:
Measuring Results*
Application Questions: Part 3
Describe how you will profitte your evenvactivityffacility to altract tourisls.
Various surveys are conducted to help measure the impact of tourism. Each show
has conducted surveys capturing information such as: where shoppers come fronr,
is this their first time to Ellensburg, did they stay the night and uhat are they doing
u,hile in tovrar. Vendors are surveyed on howmany stay the night, what type of
lodging and how many nights are stayed. Partnering with the Chamber of
Commerce to send an electronic survey to all the followers of the tourism
canrpaigns; tracking if they came to the event, did they stay the night, if so vrhere
and rahat did they do while in the area. Social media surveys are conducted
collecting data on r,vhere people travel from, did they stay the night and what did
they do while in town.
Ellensburg's centralized localion in Washington encourages visitors to travel from
all corners of the state. Target marketing will ensure I am attracting tourists from at
least 50 miles away. Marketing advertising money will be used in the
Seattle/Portland market as well as Canada and Central Washington area including
Wenatchee, Moses Lake and Tri-Cities to name a few. Not only do shoppers come
from all over, but vendors do as uell, with places like Sandpoint lD., Hermiston,
OR., Waterville, Moses Lake, Puyallup, Edmonds, Spokane and more. These
vendors all have their ovrin following of fans which will travel to catch them at their
next show
Marketing is the key strategy to promoting the entire County. Junk{iquen's website
and social media will like and share the tourism campaigns of Kittilas County. There
are links to accommodation locations, dining and events county-wide on the Junk-
tiquen website. lwill cross promole by partnering with
fellow events.
Advertising dollars' plan to be spent in the Seattle/Portland market as well as
Canada and Central Washington area including Wenalchee, Moses Lake and Trj-
Cities to nanle a few. lwill be using the funds in various media aleas such as onljne
marketing to include some of the following channels:
. Website Marketing
. Search Engine Optimization
. Pay-Per-Click Advertising
. Content Marketing
. Email Marketitrg
. Social Media Marketing
. Mobile Marketing
. Video Marketing
digital media, photography, vjdeo streaming. radio, ielevision and print advertising
such as magaZnes. signage, banners, fliers. and save the date cards. lfapproved
my budgei also or-rtlines using the funds for operational e&enses including but not
limited to rental expenses.
2500 char::cter lirrit
4lGollaboration
lf your organization collaborates or has created partnerships with other organizations, groups, or other
events, how is this accomplished?
Collaboration is a key to not only the success of Junk-tiquen in the Burg, but to the
success of all the other events, restaurants, hotels, shops, etc. in our County. I am
wrrking together with organizations, groups and events like the Kittilas County
Chamber of Commerce, The Patch, Thorp Fruit & Antique Mall, Roses and Rust.
We cross promote each other through fliers, signage ai each other's events,
sharing of infornraiion on each other's social media and r,r,ebsites.
2500 character lirit
4.1 Collaboration *
4.2 Promoting Local*
HUSINESS
flscribe ho// yoti will prormte lodgjng esiallishrents. restaurants. and business loc:rted in i(tlitas &)unty
Junktiquen partners with various restaurants, hotels and businesses 1o offer
discount coupons, encouraging the shopper to stay and enjoy more than jLrst the
show Cross promotions are extrenrely in'tportant and are visible on my M/ebsite and
Facebook page, reflecting added value spent in the comnrunities throughout the
entire Kittitas County. Example: accommodations listing. dining options, links to
dormtown associations, etc. The promotion of lodging, restaurants and businesses
helps to further the entire e)eerience for the shopper and encourages thent to stay
longer in our community, enjoying all the other uonderful opportunities we offer.
2500 chalacter limt
4.3 Host Hotel*b lhere a host hotel for Vour event or grant prqect? lf yes. list lhe hotel.
fNo
l- yes.
5lFuture Plans
Please explain what plans exist to allow this project to become self-sustaining. lnclude any plans for ticket
sales, event sponsors, and other cost-recovery models.
Future Plans*The plans to allowthis event to become self-sustaining are investing profits back
into future shovr,s, evaluating vendor and gate fees and adjusting wlrere needed to
offset expenses and continued collaboration with other events and activities for
cross promoting. With both shous now being over 4 years, I am looking ahead and
evaluating ways to become self-sustaining. lam also evaluating ways of cost
recovery for future, in the event current facililies become out of budget Wth the
continued rate increases or decline in facility upkeep prevents the usage.
2500 characler linit
Application Questions: Parl 4
6l Additional lnformation
Provide any additional information which will assist the Lodging Tax Advisory Committee in evaluating your
project and its benefit to tourism.
2020 lnformation lf you had a planned event in 2020. wheilrer it was able to iake place or nol please describe any successtx ancl
cliailenges yor-t experienced.
The major challenge has been just irying to navigate through the ever-changing
environnrent of COVID. Unfortunately, the spring 2020 show vrns not able to be
held and the fall show has been cancelled as well. There is also the challenge of
marketing money already being spent for 2020 with no income coming back in.
One may think it uas a loss wiih advertising already done before COVID hit, but I
still see it as a success as it encouraged tourists to check out the r,r,ebsite and
social media wlrere tourists can engage and learn about all the great things Kittitas
County offers. When things open back up they will be ready to visit.
2500 characler linit
Additional lnformation Junk-tiquen in the Burg is gaining a large following of both shoppers and vendors.
Vendors spaces are maxed out with a waiting list and the nunrber of shoppers
continues to grow.
National maga2ne, Flea Market Gardens. named the showas one of readers'top
choice vintage shor,m to attend. ln 2017, Junktiquen in the Burg was named one of
the 12 top vintage markets in the United States as a must attend show by National
magazine, Flea Market Decor'.
Receiving this grant will allowme to build on this and continue to advertise to
markets outside of the County and State, drawing more shoppers and vendors
from out of ihe area. More out of State and Country shoppers will increase the
likelihood of overnight stays and all shoppers and vendors will increase ancillary
spending in the County as v\€ll as enhance the quality of the show for our county
residence-
Junk-tiquen was gaining momentum, but with COVID hitting there is uicrry that
without enough marketing, the event could see a large reduction. When you have a
break in the annual events. it is easier for shoppers io forget about the show so it
will be extremely important to have enough advertising for the 2021 year. The grant
is a huge part of being able to boast the marketing arrd continue the momentum
and success the show has. The marketing budget has been increased from the
2019 year to help keep the 2020 year from having a major impact.
The application is submitted as one application, but Junk-tiquen hosts trrc shovrrs a
year and though a greal deal of the marketing and costs can cover both shor,vs,
there is a great deal of cost that each event date has.
Thank you for your time and consideration
2500 character lirii
Supporting Documents You nay upload any supporling docunents srich as qraphs. irr€ges. clagrans, rarketing REterials. etc.
Fvent Photos and comments.pdf 1.0BMB
Flea Market Decor award.pdf 738.88K8
You are allowed to subnit up to 3 single page (LE Letler) docunenls in JFG, ff or llFFfornai
7l Previous Lodging Tax Grant lnformation
Previous Years Fhs your evenl received Lulging Tar fr-rncls rn previars years?
Auarded Lodging Tax a No. this event/project has not previously received Lodging Tax Funding
Grants* f yes, 1 year previous
l- Yes, 2 years previous
l" Yes, 3 or more years previous
Overall Attendnace
201 9 Actual *
4,O22
2021 Projected*
4,200
Number of people travelling more than 50 miles for your event?
2019 Actual* 2021 Projected*
'1,890 2,016
Number of people traveling from outside WA State for your event?
2019 Actual*2021 Projected*
39
The number of overnight guests who stay in paid accommodations in Kittitas County
for your event
42
Number of paid lodging room nights resulting from you event/activity/facility?
2019 Actual* 2021 Projected*
276 286
2019 Actual*
432
Prior Year Paid
Overnight Stay Data
2019 Methodology*
2021 Methodology*
Methodology
Narrative *
2021 Projected*
451
h addition to lield above. ycu nay upload the evidence to suppon the ilric years' ro$|rnight inforration.
Overnight siay data for 20'19 shor,r,s.pdf 177.47K8
You nay upload up to thre sirrgte pages (LS Letter'), of informtion. ll you a singie mrlti-page docunent, only the f irst
lhree pages will be considered. the {ollowing fomats, will be accepted: JPG. ff or llFF
Wrat lrethodology dicl you use to calculate lhe 2019 actual nunters?
17 Direct Count (preferred)
l- lndirect Couni
l- Representative Survey
ly' lnformal Survey (preferred)
17 Structured Estimate
|- other
nhat nethoddogy will you use to calculate the upcoring nunters?
ly' Direct Couni (preferred)
l* lndirect Count
f- Representative Survey
17 lnformal Survey (preferred)
17 Structured Estimate
l- Other
Flease explain.
We track using direct count for atlendees and vendors. Various informal surveys
are taken vi/rich alloun me {o track rir/rat percentage of attendees and vendors are
from over 50 miles ai,rny and are staying the nighi. This percentage is then taken
on the direct count to provide me with the struciured estimate of how many
atiendees and vendors stayed the night.
2500 character linit
Application Questions: Part 5
SlFunding
Does your organizatiotr have, or have you applied for, grant funding from other sources? lf not, wtry not? lf yes, please
list the funding you have for ihe projeci, including any volunteer and in-kind sources in Question 9l Project Budget
Overview.
Funding sources and amounts wl'rich have not yet been secured will be listed separately, in the field(s) directly below.
Finally, what changes r.uruld occur if the project couldn't be funded?
Other Funding *
..*Eplanatron
Funding Shortfalls*
Matching Funds
Percentage
Verification of ln-kind
Contributions
Budget Year
Edit if necessary 2017 2018 201 I
Revenues From Consolidated Lodging Tax Grant
9l Project Budget Overview
Please complete budget for this project/proposal. lf your agency operates independently of this project application it may
not be necessary to submit the entire agency budget. You must submit a budget which specifically pertains to the
projectlevent for which you are requesting funding and adheres to the basic budget format shown below.
The budget ntust include anticipated revenues, e4renditures, and any potential profit or loss. For projecls/evenls which
are ongoing for more than one (1) year, please also submit actuals from the previous three (3) years o{ operations
(need not be consecutive) for the project/proposal if applicable.
For any claimed in-kind contributions valued at $500 or more and related to marketingiadvertising, you must
submit verifying documentation which assures the contribution will be provided. For instance, if you are
claiming in-kind contributions in the form of advertising match, a binding contract itenrizing the matching value and
obligating each party must be provided.
ATTENTION: ln an effort to allow an adequate level of flexibility for all applicants, not all fields in the budget portion are
required to be filled before this form is submitted. Providing all applicable data is your responsibility, failure to do
so will potentially jeopardize your application's chance for review,
[bes your organization have. or have you appied flx furrdinq fromother sources?
fYes 6No
lf nol. \,vhy not?
Junk-tiquen in the Burg has not applied for any grant funding from other sources.
Many volunteer hours will go into the shou,s, resulling in an estimate total hours of
1,081 hours.
Because I am not a registered nonprofit. I do not qualify for many of the grants
available,
2500 characler linit
\t\,itat clranges will be narle if lLrndirrg f or ycur request is nol available or reconrrierrded?
lf funding is cut due to preference, lwill need to evaluate location, size of events
and marketing costs. The grant tremendously helps to continue the consistent
marketing drawing more people from out of the area to the show and our county. lf
funding were to be reduced. lwill then evaluate the opiions on vr.4,at can still be
afforded.
2500 char:icter linit.
/o
ll ris fieid ,,v lll auto {ill lvith the correct p€rcen(age ttased .ir your inpui to bLdqet section belorv
For any clained ir.krnd ccnllibuiirxs valued at $5[]0 or rrcre anrJ related to nnrkelinglaclverli:;ino. yarnlst subnit
verif yiirg docunenlalion vrhicl.) assu.es the contrlbution will be provided.
ln Kind values 2021 application.pdf 317.07K8
Past Actual 3
$ 7,300.00
Past Actual 2
$ 7,500.00
Past Actual 1
$ 9,695.00
2021
Projected
$ 4,536.00LTAC Grant
Funding
All Other Revenues
I n'Kind Contributions (except volunteerism)
Account Name
Vendor and gate
Souvenirs
Account Name
Equipment
Past Actual 3
$ 12785.00
$ 900.00
Past Actual 3
$ 800.00
Past Actual 2
$ 29935.00
$ 1375.00
Past Actual 2
$ 800.00
Past Actual 1
$ s0014.00
$ 1420.00
Past Actual 1
$ 12s0.00
Past Actual 1
991
Projected
$ 30000.00
$ 1600.00
Projected
$ 1250.00
Projected
1,081
Contributions of Volunteer Time
Past Actual 3 Past Actual 2
Number of Hours 910 884
Evidence of Volunteer Rease udoad a single f ile which oflers evidence in sLtpport oi the projecled vdtinteer harrs.
Contributions* ln Kind hours 2021 application.pdf
Calculated Value of
Projected Volunteer
Time
$ 25,468.36
324.59K8
Past Actual 3
$ 21785.00
Past Actual 2
$ 39610.00
Past Actual 1
$ 42379.00
Projected
$ 62854.36Revenue Totals
Expenses
Account Name
Rentals
Advertising
Supplies
Entertainment
Vendor
Hauling
Website
Travel
Accounting
Postage
Storage
Staffing
Souvenirs
Security
lnsurance
Past Actual 3
$ 3644.00
$ 9782.00
$ 1900.00
$ 750.00
$ 405.00
$ 200.00
$ 180.00
$ 2052.00
$ 300.00
$ 217,00
$ o.oo
$ 0.00
$ 1438.00
$ 175.00
$ 133.00
Past Actual 2
$ 4597.00
$ 13500.00
$ 2500.00
$ 800.00
$ 450.00
$ 450.00
$ 180.00
$ 2098.00
$ 300.00
$ 232.00
$ 1080.00
$ 0.00
$ 1704.00
$ 350.00
$ 180.00
Past Actual 1
$ 4715.00
$ 14375.00
$ 2650.00
$ 1000.00
$ 500.00
$ 850.00
$ 200.00
$ 2185.00
$ 3oo.oo
$ 247.00
$ 1200.00
$ 0.00
$ 1575.00
$ 350.00
$ '180.00
Projected
$ 7262.00
$ 20000.00
$ 4175.00
$ 1200.00
$ 540.00
$ 1000.00
$ 2280.00
$ 2300.00
$ 500.00
$ 350.00
$ 1380.00
$ 1700.00
$ 2000.00
$ 500.00
$ 180.00
Expense Totals
Profit & Loss
Past Actual 3
$ 21 176.00
Past Actual 3
$ 609.00
Past Actual 2
$ 28421.00
Past Actual 2
$ 11 189.00
Past Actual 1
$ 30327.00
Past Actual 1
$ 12052.00
Projected
$ 45367.00
Projected
$ 17487.36
Application Certification
The applicant here certifies and affirms: 1. lhat it does not now nor will it during the performance of arry contract arising
from this application, unlar,rfully discriminate against any employee, applicant for employmenl, client, customer, or other
person who might benefit from said contract, by reason of age, race, color, ethnicity, sex, religion, military status, sexual
orientation, creed, place of birth, or disability 2. That it will abide by all relevant local, state and federal laws and
regulations and; 3. Thal il has read the information contained in the Instructions on pages 1 and 2 and undersiands and
will comply with all provisions thereof.
Certified by:
aQefutASt&@
Name *Becky J Sherley
CuratorApplicant's Title*
Where needed
Junk-tiquen in the Burg ln-Kind Values
Cost Per Day # of Days Total/show
Display-Truck
Flowers
Tent
s2oo
Sloo
Si.2s
s8oo
s200
S2so
Total/show S1,250
4
2
2
Junk-tiquen in the Burg ln-Kind hours
Where needed # People Hours Total
Logistics
Travel
Advertising
Vendors
Set up
Gate-opening
Gate
Carry/Parking Crew
Clean Up
L
t
2
T
8
4
3
260
L84
36
57
24
8
8
18
10
260
784
72
57
L92
32
24
180
80
10
8
Total 1081
Required me to upload proof of organization status to submit, however I am an individual. I went to
apply last year and was told I can just do it for the day of the event as I did not need full year.
Paid Overnieht Data Support
Vendors:
There were 50 vendors at each show ofwhich 30% surveyed stayed the night. Each vendor had their
own room accommodations and stayed 2 nights.
50 vendors x3OYo =L5 vendors x 2 nights = 30 nights x 2 shows = 60 lodging nights from vendors
Shoppers:
Based on surveys collected t0.75% stayed the night assuming double occupancy for 1 night.
4,022 shoppers xtO.75% = 432 / 2 (double occupancy) = 215 lodging nights from shoppers
IrrwlAl.ii",inl{-11 tlijIrril11.i:trl]1.;rq.i.uta]
Junk-tiquen in the Burg
named one of
Flea Market D6cor's 2017
Must Attend Shows!
Flea Market D6cor is a magazine sold on
newsstands across the Country, Apple
Newsstand, Google Pay and Kindle.
Check out the online version on the
Junk-tiquen in the Burg website @
17
FLEA
8-W:!tw!t?t!pg!."ls
WHERE: Kilitas Valtey €vent CeDter, Elleneburg woshington
w|{tT YoU'LL LoVE For! clrated mir oiantiquesand
upcycled iunk. look no tunher -Wo'v6got rustiq rMbby
<hrc, Weslo,Fyou nam€ i!" goys Eecky Sh€it€y sholv
,ounder. "Wg hav€ vlnloge linds, upq.lod ilsmiarllques,
lurniturq iswelrv. clolhlng ligc and moro, I toot lhe
tlnkin' peopls who llkg morc rusk o( up(y(l€d;lems aod
combined lhem with lh€ dnlique$hoppefi who tikethe
orrginsl anllque il€ms, givrng ma rhe nam€ 'ludknrquen
W;ara lo<aled ln lhe hsd ot Wsshington Slale rn d
beaurilul larm voltey. Wo drsvr shopPgtssod vendots kom
F0l M0f,ll lunrliquenrnlhebu'9 tom
wHEllt octobe.28
Uttimate Upcyclesr 216 ways to reinvent old finds
7t']
FIea kets in the
{,'hcck orrl .uul'grrirk' lo Ihr lxsl rnusr'alr.'ntl shrnvs for'.vour lr'.asure
hrrrrling lhis .vcar:
Photos: Flea Market D6cor
July - August 2017 Magazine il
o,
-
q'.lr' j
Flea MarketD6cor
$felFStylcrl
( tr lr l.(({
Above: Line to get in
Left: Happy Shoppers
Other Photos: Booths at
show
Show Comments
"Love it!
"This is aweseome!"
"Great Event"
"More of these PLEASE"
"Can't wait until the next one"
"l love coming to Ellensburg"
FB Conversations
"Let's meet up for a girls weekend"
"Grab a u-haul and let's head to the
Burg"
'(r'u rtutr'(
Exhibit "8"
Guidelines and Requirements for
Expenditure Reimbursements from Lodging Tax
Section 1. Brandins
Contractors who have been approved to utilize grant awards for advertising expenditures must
incorporate Kittitas County and the appropriate City of Cle Elum, Ellensburg, or Roslyn tourism
information as follows:
A. Websites and Social Media Sites must include the County's and appropriate City's tourism
website logo with an operational link to the site(s). The logo must be displayed on the
contractor's home page, it must be sized no smaller than% inch in height, and must be
surrounded by appropriate white space to allow easy recognition and legibility. Contractors
shall not change the logo(s) in color or appearance.
B. Print Advertising and Online Displav Advertising of all types ( including but not limited to
newspaper, periodicals, flyers, posters, billboards, direct mail, e-newsletters, third-party
websites, streaming displays, etc.) must include the County's and appropriate City's tourism
website logo. The logo must be sized no smaller than% inch in height, and must be surrounded
by appropriate white space to allow easy recognition and legibility. Contractors shall not change
the logo(s) in color or appearance.
C. Video Advertisins of all types (including but not limited to television, online, electronic kiosks,
motion billboards, etc.) must include the County's and appropriate City's tourism website logo.
The logo must be sized no smaller lhan% inch in height, and must be surrounded by appropriate
white space to allow easy recognition and legibility. Contractors shall not change the logo(s) in
color or appearance.
All logos and website information may be obtained by contacting the Director of Tourism, Kittitas
County Chamber of Commerce.
Section 2. Advertising Reimbursements
Contractors seeking reimbursement from Lodging Tax Funds for advertising expenditures must adhere
to the following guidelines and requirements for each type of advertising media utilized.
A. Print Advertising:
L Print advertising placed with any media provider which operates exclusively outside of
Kittitas County may be reimbursed at IOO% of the cost, including any production costs. To
operate exclusively outside of Kittitas County, the provider must not be physically located in
the County and/or not distribute any media within the County.
2. Print advertising placed with any media provider which operates inside Kittitas County may
be reimbursed as follows:
a. For date-specific events, advertising the day of the event and up to 10 days prior to
the event may be reimbursed aILOO% of the cost, including any production costs.
b. For seasonal or year-round events, or for date-specific events outside of the time-
frame in Section 2 A, (2)(a) above, advertising reimbursement requests must include a
statement from the media provider specifying the percentage distribution to areas
outside of Kittitas County. Reimbursements will be allowed for the amount distributed
outside of Kittitas County, including any production costs.
B. Television Advertising:
L. Television advertising placed with any media provider outside the Yakima/Kittitas DMA will
be reimbursed at 100% of the cost, including any production cost.
2. Television advertising placed with any media provider inside the Yakima /Kittitas DMA will
be reimbursed as follows:
a. For date-specific events, advertising the day of the event and up to 7 days prior to
the event may be reimbursed atLOO% of the cost, including any production costs.
b. For seasonal or year-round events, or for date-specific events outside of the time-
frame in Section 2 8,2(a) above, advertising may be reimbursed at the rate of 70% of
the total cost, including any production costs.
C. Online Advertisine:
1. Online advertising and promotion may be reimbursed at 100% of the cost, including any
production cost.
2. Streamed media (radio, television, other) requests for reimbursement must include a
statement from the media provider specifying the percentage of recipients which are
outside of Kittitas County. Reimbursements will be allowed for the percentage distributed
outside of Kittitas County, including any production costs.
D. Direct Mail
1'. Direct mail advertising may be reimbursed at 100% of the cost, including any production
cost, for each item mailed or shipped to a destination outside of Kittitas County. ln order to
receive reimbursement, a list of the addresses and a signed statement from the contractor
that the list is accurate, or other proof of delivery, must be provided along with other
req uired documentation.
E. Flvers/Posters
L. Flyers or posters which are placed outside of Kittitas County may be reimbursed at 100% of
thecost,includinganyproductioncost. lnordertoreceivereimbursement,alistofthe
locations where flyers or posters were posted outside of Kittitas County, a signed statement
from the contractor that the list is accurate and a copy of the poster/flyer must be provided
along with other required documentation.
2. Banners which are placed inside of Kittitas County may be reimbursed at LO}% of the cost,
including any production costs. ln order to receive reimbursement, the banner cannot list a
specified date or location. Request can only be made one time.
3. Signage (site layout use only) which are placed inside of the venue/facility of the event may
be reimbursed at 100% of the cost, including any production costs. ln order to receive
reimbursement, the signage cannot list specified date or location. Request can only be
made one time. (i.e. ADA Parking /Parking, Loading Zone, Evacuation Route, Bathrooms, and
Stage locations)
F. Radio Advertising:
L. Radio advertising placed with any media provider located outside of Kittitas County may be
reimbursed at 10O% of the cost, including any production cost.
2. Radio advertising placed with any media provider located inside of Kittitas County may be
reimbursed as follows:
a. For date-specific events, advertising the day of the event and up to 7 days prior to
the event may be reimbursed at L00% of the cost, including any production cost.
b. For seasonal or year-round events, or for date-specific events outside of the time-
frame in Section 2 F,2(al above, advertising may be reimbursed at the rate of 30% of
the totalcost, including any production costs.
G. Operation Reimbursement:
t. Operation costs may be reimbursed IOO% of the paid invoice cost. ln order to receive
reimbursement operations invoice must an approved cost from the Consolidated Lodging
Tax committee members list. lnvoice provided must include notation of payment with proof
of payment.
2. Mileage reimbursements that are outside of 50 miles of Kittitas County may be reimbursed
at IOO% of cost. ln order to receive reimbursement, a signed statement from the receiver
along with other required documentation. Mileage reimbursement subject to IRS mileage
reimbursement rates which may change annually.
3. ltems not eligible for reimbursement:
a. Salaries of employees
b. Capitol purchases- any item with 3+ years life and over 55,000.
c. Licenses, permits, insurance, or credit card fees