HomeMy WebLinkAboutLT-2021-005-Gallery OneLT -2O2L-OO5 GALLERY ON E
2021 TODGING TAX SERVICES AGREEMENT
BETWEEN KITTITAS COUNTY AND GALLERY ONE
This Contract, effective January L,202'J, is made and entered into by and between KITTITAS
COUNTY ("County"), a subdivision of the State of Washington, and GALLERY ONE ("Contracto r"l, for
the 2021 Annual Marketing ("Event").
WHEREAS, the purpose of this Agreement is to provide for activities and expenditures
designed to increase tourism,
NOW THEREFORE, in consideration of the terms and conditions contained herein, or
attached and incorporated and made a part hereof, the County and the Contractor mutually agree
as follows:
Section 1. Scope of Work.
a. Contractor shall provide the services and staff described in its Application for Lodging Tax
Funds submitted to the Lodging Tax Advisory Committee, attached hereto as Exhibit "A"
which is attached hereto and incorporated herein by this reference.
b. Except as otherwise specifically provided in this Agreement, Contractor shall furnish the
following as required to perform the services, described in Paragraph (a) above, in
accordance with this Agreement: Personnel, labor and supervision; technical, professional
and other services. All such services, property and other items furnished or required to be
furnished, together with all other obligations performed, or required to be performed, by
Contractor under this Agreement are collectively referred to herein as "Services."
c. Contractor shall commence, perform, and complete such Services in accordance with
Exhibit "B" which is attached hereto and incorporated herein by this reference.
Section 2. Pavment.
a. As full compensation for satisfactory performance of the Contractor's Services, the County
agrees to pay Contractor the sum of ten thousand dollars (S10,000.00) (Kittitas Co. lodging
tax funding).
b. Additional payment terms: The County will make payment to the Contractor only on a
reimbursement basis, as receipts/invoices for any items including marketing and/or
advertising are submitted to the County, not to exceed the sum of ten thousand dollars
(S10,000.00) (Kittitas Co lodging tax funding).
c. Services/Expenses that are reimbursed must be dated during the current year and final date
to submit reimbursements requests is January 75,2022 after this date funds lapse.
d. Requests for reimbursements must be submitted to:
Kittitas County Aud itor
Attn: Auditor's Accounting
205 West 5th Ave - Suite 105
Ellensburg, WA 98926
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auditorsaccounting@co.kittitas.wa.us
Reporting requirements of your events will be required on prescribed forms from the
County Auditor.
f. Contractor is eligible to claim reimbursement for the following items and amounts only:
o Marketing with other arts organizations around the state to capture self- identified
arts lovers.
r Radio advertising to capture the cultural tourist.
. Support of artist expenses such as travel, lodging, and art delivery and shipping
expenses.
e Online marketing to include social media ad management and content
development.
g. Contractor is not eligible to claim reimbursement for any items not listed in Section 2 (f) and
is further expressly denied funding for the following items as requested in the application as
defined in Section 1(a): N/A
h. Contractors requesting reimbursement for event-specific expenses shall submit all claims as
no more than two reimbursement requests with supporting documentation.
Contractors must complete the Lodging Tax Reimbursement online training course provided
by the County Auditor's office prior to filing reimbursement claim. Requests for
reimbursement will not be accepted by the County Auditor prior to the training being
completed. The training may be found online at the Kittitas County Auditor's website at the
fol lowing add ress: http ://www.co. kittitas.wa. us/a ud ito r/defa u lt.a spx
Section 3. Performance bv Contractor.
a. Contractor shall not (by contract, operation of law or otherwise) delegate or subcontract
performance of any Services to any other person or entity without the prior written consent
of the County. Any such delegation or subcontracting without the County's prior written
consent shall be voidable at the County's option.
b. Contractor shall at all times be an independent contractor and not an agent or representa-
tive of the County with regard to performing the Services. Contractor shall not represent
that it is, or hold itself out as, an agent or representative of the County. ln no event shall
Contractor be authorized to enter into any Agreement or undertaking for or on behalf of the
County. lt is understood that the Contractor and the Contractor's staff and employees are
not employees of the County and are not, therefore, entitled to any benefits provided
employees of the County.
c.Contractor shall comply with all applicable laws, ordinances, rules, regulations, orders,
licenses, permits, and other requirements, now or hereafter in effect, of any governmental
authority (including, but not limited to, such requirements as may be imposed upon the
County and applicable to Services). Contractor shall furnish such documents as may be
required to effect or evidence such compliance. All laws, ordinances, rules, and orders
e
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1T.2021.-OO5 GALLERY ON E
required to be incorporated into agreements of this character are incorporated into this
Agreement by this reference. Contractor agrees to obtain all required licenses and permits,
and further agrees to keep them in full force and effect during the term of this Agreement.
d. The County and the Contractor agree that in fulfilling the terms and conditions of this
Agreement neither shall discriminate on the basis of race, creed, color, national origin, age,
sex, marital status, or the presence of a physical, sensory, or mental handicap.
The Services shall at all times be subject to inspection by and approval of the County, but
the County's making (or failure or delay in making) such inspection or approval shall not
relieve Contractor of its responsibility to perform the Services in accord with this
Agreement, notwithstanding the County's knowledge of defective or non-complying
performance, or the substantiality or ease of discovering the same. Contractor shall provide
the County with sufficient, safe, and proper facilities and equipment for such inspection and
free access to such facilities.
f. This contract is subject to review by any Federal or State auditor. Contractor shall promptly
furnish the County or its designee, or such Federal or State auditor with such information
related to the Services as may be requested by the applicable governmental entity.
Contractor shall preserve and maintain all financial records and records relating to
performance of Services under this Agreement for six (6) years after contract termination.
For such duration after the County makes final payment of compensation due hereunder,
Contractor shall provide the County access to (and the County shall have the right to
examine, audit and copy, with or without notice) all of Contractor's books, documents,
papers and records related to the Services or this Agreement.
g. Contractor understands and acknowledges that Contractor is solely responsible for its own
reporting and accounting of all state, federal, social security, and local taxes, of every nature,
arising from Contractor's performance of this Agreement. All compensation received by the
Contractor will be reported to the lnternal Revenue Service at the end of the calendar year in
accord with the applicable IRS regulations.
Section 4. Release, lndemnitv, and Hold Harmless.
The County assumes no liability for the Contractor's actions under this Agreement. Contractor
releases and shall defend, indemnify, and hold harmless the County, its officers and employees,
agents, representatives, attorneys and/or volunteers, from and against all claims, costs, liabilities,
damages, and expenses, (including, but not limited to, reasonable attorney fees) which arise or
may arise or be alleged to arise out of or by reason of this Agreement including:
Any fault, negligence, strict liability or product liability of Contractor in connection with the
Services for this Agreement;
Any lien asserted upon any property of the County in connection with the Services for this
Agreement;
Any failure of Contractor, or of the Services, to comply with any applicable law, ordinance,
rule, regulation, order, license, permit and other requirement, now or hereafter in effect, of
any governmental authority; or
a
a
a
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a Any breach of or default under this Agreement by Contractor
Section 5. Compliance with Public Records Law.
ln compliance with Washington's public records law, the County will retain copies of any
documents associated with this Agreement, which may be required by law unless legally
exempt from such retention, for any applicable legally required retention period.
b. ln the event a public records request is made to the County for documents created in
relation to this Agreement, should legal uncertainty arise regarding the disclosability of any
documents under federal or state public records laws, the County shall provide notice to
Contractor pursuant to Washington's public records act, chapter 42.56 RCW, to allow
Contractor to seek a court injunction.
The County specifically shall not be liable to Contractor for the County's release under public
records laws of any documents not protected by trademark, copyright or other law.
Section 5. Industrial lnsurance Waiver.
With respect to performance of this Agreement and as to any claims against the County, its Additional
lnsureds, officers, agents and employees, the Contractor expressly waives its immunity under Title 5L
of the Revised Code of Washington, the lndustrial lnsurance Act, for injuries to Contractor's employees
and agrees that the obligations to indemnif,i, defend and hold harmless provided in this Agreement
extend to any claim brought by or on behalf of any employee of the Contractor. This waiver is
mutually negotiated by the parties to this Agreement.
Section 7. lnsura and Endorsements.
a. The County may require through a request in writing that the Contractor provide the County
with a certificate, binder, or policy of liability insurance, acceptable to the County in an
amount specified by the County.
b. Such liability insurance shall be such as will protect Contractor, its employees, agents and
representatives, from all claims, losses, harm, costs, liabilities, damages and expenses
arising out of personal injury (including death) or property damage that may result from
performance of the Services or this Agreement, whether such performance is by Contractor
or any of its employees, agents or representatives.
Should the County require such liability insurance, the Contractor agrees to provide proof of
insurance prior to commencing performance of this Agreement.
d. Copies of the County's written request and the insurance documents provided by Contractor
shall be attached to this Agreement and by this reference will be made part hereof.
e. Where insurance is requested by the County, all liability insurance policies shall be endorsed
to include the County as an Additional lnsured and shall stipulate that the insurance
a
c
c
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afforded by the policies shall be primary insurance, and that any insurance, self-insured
retention, deductibles, or risk retention trusts maintained or participated in by the Parties
shall be excess and not contributory to any other insurance maintained by the County.
Contractor shall furnish the County a certificate of insurance with Endorsement as evidence
that the required policies are in full force and effect.
Section 8. Termination
The County may, by written notice thereof to Contractor, terminate this Agreement as to all or any
portion of the Services not yet performed, whether or not Contractor is in breach or default. Upon
receiving such notice of termination, Contractor shall, except as otherwise directed by the County,
immediately stop performing the Services to the extent specified in the notice. ln the event the
County terminates the Contractor's Services, the Contractor is obligated and hereby agrees to
refund to the County all monies paid for Services not yet rendered by the Contractor, if any, as of
the date of the notice of termination.
Section 9. Miscellaneous.
a. Contractor shall not (by contract, operation of law or otherwise) assign this Agreement or
any right or interest in this Agreement without the County's prior written consent.
b. This Agreement embodies the entire Agreement between the County and Contractor, and
supersedes any and all prior oral or written communications, proposals, conditions, promises,
representations, or understandings regarding the Services. No change, amendment or
modification of any provision of this Agreement shall be valid unless set forth in a written
amendment to the Agreement signed by both parties.
c. Notice for any purpose under this Agreement, except service of process, shall be given by
the Contractor to the Kittitas County Commissioners and the Kittitas County Auditor, 205 W.
5th Ave. Ste. L08, Ellensburg, WA 98926. For all purposes under this Agreement, any notice by
the County to the Contractor shall be given to the Contractor's address provided on the
signature page. Notice may be given by delivery or by depositing in the U.S. Mail, first class,
postage prepaid, certified mail, return receipt requested.
d. The section and paragraph headings of this Agreement are for reference convenience only
and are not intended to restrict, affect or be of any weight in interpreting or construing the
provisions of such sections or paragraphs.
e. This Agreement may be executed in one or more counterparts and by facsimile, each of
which will be deemed an original, but allof which togetherwillconstitute one and the same
instrument.
f. Contractor warrants to the County that the individual signing on Contractor's behalf has the
requisite power and authority to enter into and to perform Contractor's obligations under
this Agreement. Contractor further warrants to the County that Contractor has made no
misrepresentation or misleading statement in connection with this Agreement, and is not in
2027 County Lodging Tax Funding Agreement Poge 5
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violation of any applicable law, ordinance, or regulation the consequence of which will or
may materially affect Contractor's ability to perform its obligations under this Agreement.
g. lf any term or condition of this Agreement or the application thereof to any person(s) or
circumstances is held invalid, such invalidity shall not affect the other terms, conditions or
applications which can be given effect without the invalid term, condition or application. To
this end, the terms and conditions of this Agreement are declared severable.
h. The exclusive venue for any action brought to enforce this Agreement or any of its terms
shall be in Kittitas County, State of Washington.
The performance of this Agreement is subject to termination without liability by either party
upon the occurrence, or upon the prediction by the National Oceanic and Atmospheric
Administration, any other agency of the United States Government, or any agency of the
Government of the State of Washington of the occurrence of any circumstance beyond the
control of either party-including, without limitation, acts of God, war, acts of terrorism
within a fifty (50) mile radius of Kittitas County, government regulations, disaster,
pandemic/epidemic illness, strikes or threat of strikes (except that neither party may
terminate this Agreement for situations involving that party's own employees), civil
disorder, or curtailment of transportation facilities-to the extent that such circumstance
makes it illegal , impossible or economically impracticable for the parties to complete the
duties and mutual obligations agreed upon and imposed upon them herein. The ability to
terminate this Agreement without liability pursuant to this paragraph is conditioned upon
delivery of written notice from one party to the other within 10 days of such occurrence or
upon delivery of written notice from one party to the other within 24 hours of the receipt of
notice of the prediction of any of the above occurrences. To the extent feasible within the
constraints imposed by any event of the type described above, the parties agree that if the
triggering event is of apparently or likely transitory effect, the parties may negotiate such
amendments to the agreement that are mutually satisfactory and not otherwise contrary to
law, including but not limited to a change in the dates for completion of any portion or the
entirety of this agreement.
2027 County Lodging Tax Funding Agreement Page 6
LT-202 1-OO5 GALLERY ON E
KITTITAS COUNTY
BOARD OF COUNTY COMMISSIONERS
Chair
Vice Chair
Commissioner
ATTEST:
Clerk of the Board
APPROVED AS TO FORM
Deputy Prosecuting Attorney
CONTRACTOR
IPrint Name]
lAddressl
2027 County Lodging Tax Funding Agreement Page 7
Ixnrvtr \ 'ft*
CLTAC: Application for Lodging Tax Grant Funding
Grant Application
Workshop - 2020 *
Dd you attend the Oant Agplication $.brkshop - 2020 hosted by the Ktlitas Ccunty Orar$er of Oonnerce?
G Yes
CNo
G Yes,
lhave read and urrderstand fubitld hslrrDiions and General hfornation for tlrc2A21Lodgir1g Tax Gant Funding
Flocess
Submittal lnstructions
& General
lnformation *
You are slrongly encouraged to compose your responses to the questions of this form with a desktop text
editor and save your work, then copy and paste the information into the form. You may also save a draft by selecting
the button at the bottom of this page. \Artren you do this you will be logged out and must log back in to continue. ln order
to save a draft you will need to provide an email address and a passraacrd. After completing the save draft, you will be
redirected to landing page containing a link to log back into the form. We suggest you save this link as a bookmark. The
link will also be sent to you in an email.
Organization I nformation
Name of Organization * GallerY One
Organization Address * street Address
408 N Pearl St
AdCress Line 2
otv
Ellensburg
hstall Zip Code
98926
Upload Proof of
Organization Status*
GalleryOnelRS.pdf
Acceptable file lornets include; JFG FCFor TIFF.
Stale / Fl-ovince / P€gion
WA
Country
USA
Organization is a:*f Business
{t Non-Profit
(Note: Please submit W-9 for business or IRS Designation Letter for non-profit.)
Click here to view sample documents (redacted).
1.06MB
Project Contact I nformation
First Name *Monica
Last Name*Miller
Phone Number*509-925-2670
- ..*Emarl director@gallery-one.org
Project or Event lnformation
ProjecUEventName* Annual Marketing
Service Categories Check all categsies that ap$y to this apdication
P Tor-rrism promotionlmarketing
ly' Operation of a special event designed to attract tourists
l- Operation of a tourism related facility
l- Other
Event Dates
Please provide any specific dates, or range of dates, on which your event or project will be held. You may add as many
dates or date ranges as necessary-
Event Dates
Start Dates*
11112021
ProjecVEvent
Location *
New or Ongoing
ProjecVEvent? *
Amount of Funding
Requested *
End Dates
12t3112021
Gallery One, 408 N Pearl, Ellensburg, WA
98926
G Ongoing Project/Event (More than four years in existence)
f NewProject/Event (Four or feu,er years in existence)
$ 15000.00
lf you sdected "Orgoing FlqiecVFrenf' above thjs anDunt nay not exceed 10% of the total expense budget of this
prqect.
Funding Request Max
Tourism Seasons*Fromthe list below, what seasor will your prciect enhance tourisd Select any which ap$y.
V Year-round (January - December)
l- Off Season (November - February)
l- Shoulder Season (October or March - May)
l- High Season (June - September)
Application Questions: Part 1
Please answer each question completely, in the order listed. Please include any supporting data within the
response narrative.
1 | ProjecUEvent Description
Please provide a description of your project/event.
Response 1:
ProjecVEvent
Description *
Gallery One requests funds io suppori anrrual marketing efforts of our events.
exhibits, classes, and gift shop to self identified arts lovers, the cultural tourist, and
those who seek value added experiences to their time in Kittitas Couniy.
Events will include:
- An outdoor version of our Studio Tours that e>ftibits artuork outside
- opportunities to meet the artists in ihe e>dibits and gift shop through "Artists in
Aclion" and First Friday events or similar receptions
-PechaKucha nights and other community focused talks
Our rotating e>dribits will feaiure local and regional artists as well as one nalional
call for artists. E*ribits attract visiting families and communities from where the
artists originate.
Our gilt shop will showcase art and crafts from the Pacific Northraest. Artists
represented not only visit Ellensburg regularly but also encourage their spheres of
influence.
Our classes, taught by professional artists from around the region will appeal to all
ages and abilities and drawtheir fans to Ellensburg to participate in the \^orkshops
We are currently committed to six days a vr,eek and if our budget can support it, \ ,e
will expand that to seven days a r,r,eek again.
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List of lntended Use of Funds *
'1 . Marketing with other arts organizations around the
state to capture self identified arts lovers.
2. Radio advertising to capture the cultural tourist.
3. Support of artist e)eenses such as travel, lodging,
and art delivery and shipping e&enses.
4. Online marketing to include social media ad
management and content development.
2l Supporting Kittitas County as a tourism destination.
1. Auay from their place of residence or business and siaying overnight in paid accommodations;
2. To a place fifty miles or more away from their place of residence or business for the day or staying overnight;
3. or from another country or state outside of their place of residence or business.
You must provide the evidence utilized in determining your projections.
Response 2.1 *
Response 2.2*
Application Questions: ParL 2
lA,iry lvtuld lourists t,'avelto Kfrtitas ODUnty to altend your evenyactivityfacilily?
We feei our marketing plan complements the other fantastic efforts that are
happening in our county, we are grateful to have access to this funding to promote
arts and culture in Kittitas County. Over the years we have learned about the
impact of the cultural tourist (as per the Dean Runyan report's average of $2001
day in spending) and u,e seek to be a draw to that visitor wlrile always maintaining
our integriiy through mission driven choices to support access to the arts for all.
The appeal of the cultural tourist market is they typically spend more and stay
longer than other types of U.S. travelers. The U.S. cultural traveler spends 60
percent more. approximately $1,319 per trip conrpared with $820 for domestic
leisure travelers. The cultural lraveler also takes more trips than general U.S.
travelers: 3.6 vs. 3.4 trips annually - Americans for the Arts
73 percent of Millennials "want to engage a destination's arts and cultural assets"-
the highest rated activity of importance. Cultural interests also rate high in
importance for Baby Boomers (64.8 percent) and Gen Xers {67.8 percent). More
than t\nio thirds of all Millennials also rated "authenticity" in experiences as
extremely important. Racially diverse and technologically savvy, the Millennial
generation (born 1977-1994) - Americans for the Arts
According to the,Travel lndustry Association of America, roughly eighty percent of
the 150,000,000+ adults who travel more than fifty miles from their homes can be
considered "cultural tourists." Thirty percent of adults state that specific arts or a
cultural or heritage event influenced their choice of destination on their last trip.
Cultural tourism and the interest in culture among travelers--particularly affluent,
active, and frequent travelers-- is on the rise.
https://culturaltou rism.thegossagency. com/cu ltu ral-tourism-whitepaperi
From the Chamber of Commerce-
Nearly 37 percent visited [Kittitas County] for an event with an additional 5 percent
visiting for art and history specifically. and in ranking the vacation-u,rorthy features
of Ellensburg. respondents ranked visiting shops, museums and galleries in historic
dolmtown \ iere at the top of their list.
On MyEllensburg.com, vr,e have had a 39.96% increase in users on our Museums
and Galleries page in the last year, showing traveler interest in this sector now
more than ever.
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fbscrii:)e the Fvior success of your eventactivilyrfaciity in atlraction iourists.
Prior to 2020, our annual attendance had been grouing on average 10ok ayear.
While individual events may have smaller audiences (PechaKucha 130, average
class size is 12, etc) collectively over the course of a year, they add up. Our
strength rs in our diversity of offerings, our consistent messaging and in our quality
content. Below are the numbers that rale have collected through courrting
attendance daily.
2019 201 8 2417 201 6 201 5 201 4 2013
25732 24955 29302 25480 22157 20635 16767
Data used to estimate our success is irrcluded in our methodology narrative below.
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3llmpact
Response 3:
Measuring Results*
Application Questions: Part 3
Dscribe how you will llorrote your everVactivily/facility to allract tourists.
We will utilize social media, marketing to arts lovers with other arts organizations
around the state, and radio advertising to promote our events, e*ribits, overall
brand, classes, and gift shop. All efforts will also include the regions identified by
the Chamber of King, Pierce, and Snohomish Counties.
We have three tourism audience/markets that rtre will target:
1. Our target audience is self- identified arts lovers and cultural tourists, those that
have a proven propensity to attend art erhibits and events but are not airare of
Gallery One. "l didn't know that ihere \ las an arts center in Ellensburg too, ue
should go check out their studio tours!" The cultural tourist according to the 2018
Dean Runyan report averages $Z0O/day in spending.
2, Our secondary audience is age specific, millennials. 73 percent of Millennials
"MEnt to engage a destination's arts and cultural assets"-the highest rated activity
of importance. This generaiion is tech savvy and will be targeted through social
media and online programming.
3. Our tertiary audience is comprised of those that are not traveling for specific arts
eperiences but do see a* as a value added eperience. "We love to iaste wine
and I also heard that there are lots of galleries in Ellensburg." These are cr-rltural
tourists that rrrould likely listen to NWPB, attend an arts event with a friend or need
a secondary activity while their partner is fly-fishing, hiking or floating the Yakima
River.
After reviewing the Chanrber's Strategic Plan, rive believe that our target markets
overlap uell with their targei markets of Slow Doun and Savor, Leave the Crovrds
Behind, and Business and Leisure.
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4lGollaboration
lf your organization collaborates or has created partnershipswith other organizations, groups, or other
events, how is this accomplished?
4.1 Collaboration *
4.2 Promoting Local
Business *
NATIONAL -North American Reciprocal Museum Membership - Shared admission
for over 1200 museums actoss the country wwv.narmassociation.org -Conrmon
Field- A National Membership Organization for Visual Arts Organizations
STATEWIDE - Member of Washington State Arts Alliance, Washington Museum
Association, lnspire WA & Upper Columbia Museum Association - Artist Trust
(Seattle based statewide organization) - Reciprocal membership benefil -
Washingion State Arts Commission - Staff serving as a Washington State Arts
Commissioner at four statewide meetings - Represent central Washington region
as a committee member for the Public Art Selection Committee for the Washington
State Convention and Trade Center epansion
COUNTY - Central Association of Museums and History membership - Chamber of
Commerce - Venue for comnrunity events such as Bre\fest, event listings on
calendar, member of lhe Chamber, participated in the Washington Events
Association Confererrce - Produce a county wide Studio Tour - Professional
development lr,rorkshops for artists in Roslyn - Promote businesses and
organizations in upper county in auction catalog such as Suncadia, 509
Bakehouse, and others
CITY -Ellensburg Do\ ntown Association - Venue for many do\ r'ltown events (Girls
Night Out), open late for certain events (Cocoa Stroll), participation in ad efforts
and location for the Ellensburg Downtormr Association Ar,mrd - Community
organizations - ln-person and flyer promotional opporlunities. - Alrction donations .
Coniributions to auctions and events (AdLtlt Activity Center, - Thorp Mill, Clymer
Museum and others) - Kitliias County Historical Museum - Help build and promote
ualking tour of public art - Ellensburg Arts Comnrission - First Friday participant -
Jazzin the Valley - Participating venue for performances - Clymer Museum and Art
Gallery - co-produced Wine Tasting Event - CWU Art and Design Dept - support
Arrard and exhibit of one student - - Hotel Windrow facilitate art selection process
for hotel artwrrk - HopeSource- help develop call for art for new bus CWU Equity
center- partner with Dia de los Muertos
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llsctibe how yttu ,ruill ;ronlte kxiqing estabiishnyrnts, r€)$taurants. anci busin€ss lc{rated in ldtlitas Crunty
Gallery One provides both paid and free promotional opporlunities to lodging
establishments, restaurants, and business located in Kittitas County through the
following ueys:
1. provide a comnrunity billboard for businesses and nonprofits to promote
community events
2. links to many businesses, the Chamber and other resources on
http://wvw. gallery-one.orglvisii-us/
3. cross promotion on Facebook and lnstagram through following and liking of
posts
3. Paid promotions are also available via e>dribit and event sponsorships with logo
placement benefits, nernsletter, and web recognition
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4-3 Flost Hotel*b lhere a lbst hotel for youi evenl $.grant prciecl? lf yes, ltst the hotel.
|-No
t" Yes. i ir.rlr-.:1 \ir,lilrjl,:r.,r
SlFuture Plans
Please explain what plans exist to allow this project to become self-sustaining. lnclude any plans for ticket
sales, event sponsors, and other cost-recovery models.
Future Plans*Gallery One produces a balanced operating budget every year. We are fortunate
to have diverse income streams to help balance any specific program or event
shortcoming. ln addition, we have built up a modest reserve as a parachute fund if
needed. We have done everything \^/e can to not "cancel" events this year, but
instead reimagine them through a combination of in person and online offerings.
Our events and aciivities are covered through a combination of ticket sales,
sponsorships, volunteerism, and donations.
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Application Questions: Part 4
6l Additional lnformation
Provide any additional information which will assist the Lodging Tax Advisory Committee in evaluating your
project and its benefit to tourism.
2020 lnformation lf yott haci a planned event in 2020. \ii hether it was able to take place or not, $ease describe any successes and
challenges yor"r experienced.
Due to COVID-I9, Gallery One has had to cancel or postpone nrany events and
activities. Our response uas to make sure that our community near and far had
access to the content by providing online versions of our exhibits. our classes. our
events and our gift shop. We responded in the following raays:
- create virtual learning opportunities through zoonr
- create "to-go" art kits with materials and instructions
- put our studio tours online via Facebook and create 360 studio shots for artists
for an inrmersive experience
- launch our online gift shop
- do one of the first virtual PechaKucha events
- change our benefit auction arrd event to a hybrid event
- hire a marketing epert to help push out content
- cancel, postpone or extend exhibits such as First Fridays, President's Dinner,
Soup Line, facility rentals
Some experiments have been better received than others but overall they have
increased our online presence and also to help generate some income for the
organization. PechaKucha while not profitable currently has over 3000 vievrs on
YouTube from around the globe. Our YouTube site has gorre from one to 204
subscribers.
We are very fortunate to have a brick and mortar location that can still welcome
visitors into our space. We have had to reduce hours so that we can handle the
workload the pandemic has thrust upon us but ue are now operating six days a
week.
With the support of Lodging Tax funds, we have r,vcrked tirelessly to make sure that
our "brand" is not forgotten by our visitors near and far through the above efforts
so that Ellensburg is still knor,rar as a place to visit through general marketing
efforts.
2500 character linit
Additional lnformation ?500 character linit
Supporting Documents You ray uploari any supporling docunents suoh as llraphs. in€gss. diagrans, r.mrketing *alerials, etc.
2021 Exhibits and Events- Gallery One.pdf 5.41M8
You are allowed to subnjl up to :J single page (LS Letter) docunents irr JFG, FS or''llFFfo|nnt
7l Previous Lodging Tax Grant lnformation
Number of people travelling more than 50 miles for your event?
2019 Actual* 2021 Projected*
8,728 6,840
Number of people traveling from outside WA State for your event?
2019 Actual* 2021 Projected*
2,182 1,080
The number of overnight guests who stay in paid accommodations in Kittitas County
for your event
Previous Years
Awarded Lodging Tax
Grants*
Overall Attendnace
2019 Actual*
25,732
2019 Actual*
275
Prior Year Paid
Overnight Stay Data
2019 Methodology*
l-hs your event received Lodging Tax iunds in pevious years?
(. No, this event/project has nol previously received Lodging Tax Funding.
l- Yes, 1 year previous
f Yes, 2 years previous
(r Yes, 3 or more years previous
2021 Projected*
18,000
2021 Projected*
206
h addition lo field above, you rray u$oad the evidence to supp{x1 the prior years' roonlnighl infornalion.
Gallery One Data to support Evidence for Lodging Tax
446.11K8
Committee202l.pdf
You nay uplmd up to thre€ single pages (LE l-efter). of infsnution. lf you a single nT rlti-page dorcuneni, only the first
three pages will be considered. Tlre fdlor,ving fornats, will be accepted: JFG FFor llFF
\ ,hat nethodcloqy did ycm use to calculate the 2019 actual nunba-s?
17 Direct Count (preferred)
l- lndirect Count
[7 Representative Survey
V lnformal Survey (preferred)
l- Structured Estimate
l- other
Number of paid lodging room nights resulting from you eventlactivity/facility?
2019 Actual* 2021 Projected*
275 228
2021 Methodology*
Methodology
Narrative *
V\hal nethoddogy wrll you rse to calculate the upconing nurircrs?
lf Direct Count (preferred)
l- lndirect Count
l/ Representative Survey
ll lnformal Survey (preferred)
f- Structured Fstimate
l- Other
Flease explain.
1. We add up each visit (taken at the front desk) to the gallery, our events, our
classes. ln 2019 \,ve estimated that will lotal25,732 visits. For 2021 we are applying
a 30% reduction to accommodate for lack of First Friday attendance and major
events through June.
2. We review our Facebook demographics and Google analytics to understand
nhere our visitors are from.
3. We review our membership and mailing list and see nihere they are from.
4. We review a sample survey from the front desk that asks rahere visitors are from.
5. We compare the percentages of those from inside the county, out of the county,
and out ofthe state. See attachment.
6. We determine an average percentage of those from out of the state and out of
the county and apply ihat to the overall number of visits.
Out of state average of all numbers is 6% Out of county average is 32%
7. We multiply our pro.iection of visits by these numbers. Our projection for 2020 is
1 8,000 (roughly 30% less than 2019) 1 8,000 x .06= 1 080 Out of state visitors
18000x .32 = 5760 out of county visitors
B. We make a modesi assumption ihat 1 out of 30 of these visitors (out of state
plus out of county) will pay for lodging for one night. (228 overnight stays)
We have been using the same methodology since 2014
2500 character lirit
Application Questions: Part 5
SlFunding
Does your organization have, or have you applied for, grant funding from other sources? lf not, wfry not? lf yes, please
list the funding you have for the project, including any volunteer and in-kind sources in Question gl Project Budget
Overview.
Funding sources and amounts which have not yet been secured will be lisied separately, in the field(s) directly below
Finally, whai changes would occur if the project couldn't be funded?
Other Funding *hes your organZation have. cx have yar applied for funding lronrother sources?
6Yes fNo
Funding for which you have applied but not yet secured
Funding Source
United Way
Amount
$ 2,100.00
Funding Source
Ellensburg Arts Commission
Washington State Arts Commission
Funding Shortfalls*
Matching Funds
Percentage
Verification of ln-kind
Contributions
9l Project Budget Overview
Please conrplete budget for this projectlproposal. lf your agency operates independently of this proiect application it may
not be necessary to submit the errtire agency budget. You must submit a budget which specifically pertains to the
project/event for which you are requesting funding and adheres to the basic budget format shown below.
The budget nrust include anlicipated revenues, ependitures, and any potential profit or loss. For prolects/events which
are ongoing for more than one (1) year, please also subnrit actuals from the previous three (3) years of operations
(need not be consecutive) for the project/proposal if applicable.
For anyclaimed in-kind contributions valued at $500 or more and related to marketingladvertising, you must
submit verifying documentation which assures the contribution will be provided, For rnstance. if you are
claiming in-kind contributions in the form of advertising match, a binding contract itemilng the matching value and
obligating each party must be provided.
ATTENTION: ln an effort to allow an adequate level of flexibility for all applicants, not all fields in the budget portion are
required to be filled before this fornr is submitted. Providing all applicable data is your responsibility, failure to do
so will potentially jeopardize your application's chance for review.
Amount
$ 2,500.00
$ 5,000.00
\ fial changes will be nade if f unding fcx- your requesl is irot available or reconrrcndrxl?
lf our request is not recommended, vr,e will still be able to provide our core
offerings. We wll renrain open and free to the public, we will continue to olfer
classes and events such as the studio tours, arrd our exhibition schedule will
remain the same. We will scale back our efforts to bring artists to the community for
trorkshops, reduce number of artvrorks available in the e>&ribits, and reduce social
media marketing efforts beyond 50 miles.
Also to note as part of our budget that the Advertising line item is for "general
advertising". Other funds are allocated to special events and e*ribits within those
line items. ln addition to paid advertisirrg ol our programs, rne also distribute
monthly emails to 3,000 wth a 26% open rate, monihly mailings to over 1000
people, and regular social media posts.
2500 clraracter lirrit
2466.67
/o
lltis fieki wrll auio fjll rv iiir lhe ccrreci percentage based on yoLj[ input to bldget section belo!,i
For any clained inkinC coniribr,riions valued at 9500 ff nrcr'e and r€tlaled to n.€rkelinfarlverlising, yoLt tlrs1 suturii
verifyirig dociirrenlation which itssilres the contrihiirxr will be provided,
Budget Year
Edit if necessary 2017 2018 2019
Revenues From Consolidated Lodging Tax Grant
Past Actual 3
$ 12,000.00
Past Actual 2
$ 10,373.00
Past Actual 1
$ 15,000.00
2021
Projected
$ 15,000.00LTAC Grant
Funding
All Other Revenues
Account Name
Sales
Memberships
Events
Donations
Youth Classes
Adult classes
E$ibit
Special Project
Rental lncome
Grants
Account Name
in-kind
Past Actual 3
$ 136813.00
$ 36464.00
$ 8650s.00
$ 18616.00
$ 42897.00
$ 30177.00
$ 2'1814.00
$ o.oo
$ 18556.00
$ 3499.00
Past Actual 3
$ 1 1889.00
Past Actual 2
$ 138813.00
$ 39235.00
$ 95011.00
$ 23341.00
$ 39004.00
$ 42897.00
$ 20922.00
$ 40004.00
$ 21227.00
$ 5437.00
Past Actual 2
$ 13669.00
Past Actual 1
$ '143946.00
$ 43315.00
$ 103244.00
$ 20800.00
$ 55773.00
$ 31488.00
$ 21040.00
$ 15748.00
$ 22500.00
$ 8s38.00
Past Actual 1
$ 5800.00
Past Actual 1
1,256
Projected
$ 120000.00
$ 45000.00
$ 88000.00
$ 25000.00
$ 30000.00
$ 22000.00
$ 15000.00
$ o.oo
$ 15000.00
s 0.00
Projected
$ 10000.00
Projected
1,000
ln-Kind Contributions (except volunteerism)
Contributions of Volunteer Time
Past Actual 3 Past Actual 2
Number of Hours 852 852
Evidence of Volunteer Hease u$oad a single file which o{fers evid€nce in suppsl of the projected volunteer ho.trs.
Contributions* Galleryonevolunteerhourprojections.pdf
Calculated Value of
Projected Volunteer
Time
$ 23,560.00
5B3.B3KB
Past Actual 3
$ 419230.00
Past Actual 2
$ 489933.00
Past Actual 'l
$ 486992.00
Projected
$ 408560.00Revenue Totals
Expenses
Account Name
Advertising
Bank-Service Fees
Classes
Youth Classes
Dues
Events
E*ribits
lnsurance
License/Permits
Past Actual 3
$ 4624.00
$ 7995.00
$ 18821 .00
$ 1264.00
$ 1027.00
$ 31229.00
$ 17814.00
$ 3516.00
$ 290.00
Past Actual 2
$ 2275.00
$ 9641.00
$ 28486.00
$ 1434.00
$ 1272.00
$ 33835.00
$ 12738.00
$ 3591.00
$ 412.00
Past Actual 1
$ 3889.00
$ 10881.00
$ 22544.00
$ 2543.00
$ 1340.00
$ 35989.00
$ 13584.00
$ 5102.00
$ 461.00
Projected
$ 4000.00
$ 8000.00
$ 15000.00
$ 2500.00
$ 1340.00
$ 30000.00
$ 8000.00
$ 5102.00
$ 461.00
Account Name
Membership
Payroll
Special Projects
Repairs/mainten anc
e
Retail
COGS
Supplies
Taxes
Tel/inter
Other LJtilities
Website
Prodevo
Prof fees
Postage
Grant
ln-kind
Past Actual 3
$ 2467.00
$ 158494.00
$ 0.00
$ 15683.00
$ 3148.00
$ 89003.00
$ 6978.00
$ 3222.00
$ 4714.00
$ 12954.00
$ 57.00
$ 2030.00
$ 10500.00
$ 767.00
$ 15499.00
$ 1 1889.00
Past Actual 2
$ 1910.00
$ 177501.00
$ 40191.00
$ 10271 .00
Past Actual 1
$ 2506.00
$ 192242.00
$ 14386.00
$ 9733.00
$ 3943.00
$ 88204.00
$ 1 1699.00
$ 3369.00
$ 5224.00
$ 13200.00
$ 59.00
$ 1314.00
$ I 1668.00
$ 1602.00
$ 23338.00
$ 5800.00
Past Actual 1
$ 484620.00
Past Actual 1
$ 2372.OO
Projected
$ 2500.00
$ 185000.00
$ 0.00
$ 10000.00
$ 3481.00
$ 86870.00
$ 10183.00
$ 3528.00
$ 4975.00
$ 14043.00
$ 57.00
$ 1323.00
$ 10575.00
$ 1 179.00
$ 15810.00
$ 13669.00
$ 4000.00
$ 63000.00
$ 8000.00
$ 3369.00
$ 5224.00
$ 13200.00
$ 250.00
$ 1000.00
$ 12000.00
$ 1200.00
$ 15000.00
$ 10000.00
Expense Totals
Profit & Loss
Past Actual 3
$ 423985.00
Past Actual 3
$ -4755.00
Past Actual 2
$ 489250.00
Past Actual 2
$ 683.00
Projected
$ 408146.00
Projected
$ 414.00
Application Certification
The applicant here certifies and affirms: 1. That it does not now' nor will ii during the performance of any contract arising
from this application, unlaMully discriminate against any employee, applicant for employment, client, customer, or other
person w,{ro might benefit from said conlract, by reason of age, race, color, elhnicity, sex, religion, military status, serual
orientation, creed, place of birth, or disabiliiy: 2. That it will abide by all relevant local, state and federal laws and
regulations and; 3. That it has read ihe information contained in the lnstructions on pages 1 and 2 and understands and
will comply with all provisions thereof.
Certified by:
Name*Monica Miller
Sign
Applicant's Title*Director
Gallery One volunteer hour projections evidence from 2OL9
and 2O2O
Event Hours Projected
12 Board Meetings x 24 288
36 committee meetings x 5 180
Paint Ellensburg 148
Soup Line 80
Wine in the Valley 120
Exhibit lnstallation 20 x 10 200
GeneralSupport 2O/mo 240
TOTAL: 1256
527 .20/hr according to https://independentsector,orglvalue-of-volunteer-time-2020/
Ex: Volunteer Log for May 21- July 22,20L9. Does not include board member, intern or volunteer hours
for Art After School,
Ex: Volunteer Log for July 1- Sept L9, 2020. Does not include board member, intern or volunteer hours
for Art After School.
Date Hours Name Volunteer lob
il;r|,r 4
L t'u;u".{Tt;i r'.Ttrr' t.t- .\i";::. ( i t{-,,
-/i.n/) i/oo'*{",u
q-:,,:t, ._ilv\iU"q,itl,r
,''
-i.,-.-:-:1, ,'!-rltv ,!';t ::..i_ -
tJ<) o g €rrEtt**T{
:.! +.,s FnR tss
,.|*f ,q {FnBt-is<l-16tp .?lil:s'ry'.tt lre:t^
,: til;t l,;'1 .z ! .: L^/-€rir. i"., 1,, r,. 1,,, ^
' .. lt ', h,;,'rJ.n,!*
-\rt/ll \t\ l,L r. -,,' v-- at
4- /fi"t,/4t,tl tLi,,,' lw -
'rl ,l'c 2 'Eo*.,*"
mo , ,i lrlat'-s
irr'ru 4 *.h,f1t t<<'fb!*,tr"t|'t- lzlxt<
i].'r,o &Bc,*.ilouc Aer ltaa t l'n+ I aet<
tluj,"ll:'.-::r.. .t .1", .., -,..- '1...,.,.
4,.,!a4tL&t;z'- + k?+ -Z- op
Volunteer tob
Att -2-6o
' 2- ea{'
/<-t - Z - ta.. -a.- l< l.*":
At. . 2 .,. 3--;i l-'\
lwtt*l-
?ria L-a*{<
i-l^-" <t,z{*s
'1&'- * t,,,a,., ?i..t
i .r t-vt.,
*F4-e.P.f'
Oate Hours l{ame
2l(*1 A.y'.*te,r ulq.raoelvtr
9l+lza .l.s 4.J*^ it**4/1.*
7lkt..Li.t Aq4*- \3.-'"--.\'"5
t lqfze v y'{<L," ;rt\r !...ih5
'* I eclze ,ta &-.L*- e*'*11-<
tlslp t ft.-.t*." B^p,a"a-/-<
aierra'&l-(A-".1*- V*n.iLr
gleian 4
xl./.t "n fy-
,jlltl".4tl^L-,' - l-l-*a-4ts;
'*lrlct 4y")ii' B-..
lfz&c 3'lz.Ra.e, Ct,r-k
'?"*utCf,l
PF;,atwh
sl*lz>
k t,ult - z-rl,
(R..r. 0,,1L
j'^ l<t t<\
tlic 4.<l--D t-<, ,<<
,|tLl,n 1.A 6,o Burss
7ltzlb,R;i R a'- 9or*
1/lqb,1.1 K c, f ur,iz
Gallery One Data to support Evidence for lodging Tax Committee
12
Mailind List 2016 2016 2017 2017 2018 2018 20t9 2019 9.15.20 9.15.20
Kiftilas Corrnlv 64o/o 2060 640/.2324 64o/o 2588 6s%29t2 2528 s8%
Outside Kittitas Countv 2go/o 911 2ao/"1006 28%
1121 260/o
14
1359
3L"/o
Out of State 8o/o 232 ao/.299 ts'%341 9%L406 469 11%
Facebook Likes (stats
toD 241 1853 )162
u.5%
incr6ase
2529
2857 3264 22Yoincrease
Kittitas Countv 430/6 807 430/^93'42uk 1069 43 1229 r296 6r%
Outside Kittilas Countv 510/"c59 51o/o 1'lo2
4 lu/o
1198 47 L34?75r 36%
Out of Stale/ Countru 60/0 119 60 130
10%262
10 287 64 3%
MembeE 507 538
Kiititas Countv 770/"370 810/"357 81o/o 402 82%447 413 78%
Olrlside Kittites Cor htv 21o/o 98 1Ao/o 7A
160k 81
L6/o 86 110 2L%
Out of State/ Countru 20/.8 50/")1
3V.14
2%11 7
Website Visits from
top 24 locations 9707 9582
Kittitas Countv 4Ao/o 7326 420/d 77AO
44o/o 44L4 50 4875 4903 57%
Outside Kittitas Countv 420/"
^ao/"
8832
3I"k
3677 39 3767 3743 39%
Out of State 100/"1455 1|J0/"1430 1go/n
1936 Lt LO64 936 ro%
Arneft Muldrow
auryov ovsr I wk
Kittitas County 490/0
Outside Kittiias Countv 380/6
C)ut of State/ Countru 13o/o
Vlsltor Suruev
8lt9-
eltoltg 375
e15-
el23l20
Kittitas Countv 60%227 r25 60%
Oulsidd Killilrs Cdrnlv 30%108 73 35%
Out of State/ Countru LMo 40 LT 5/o
Web stats
age age
25% 25-34 18%35-55
2020 20t9 2018 2017 2016 2015 20t4 2013
Visits To Gallery
One tbd 25732 24955 29302 2s480 22L57 20635 L6767
9t25t20
2021- Draft
Exhibits & Events
at Gallery One
h Lnr^
/U-r&-, IX/.\r.
/&\/&,
March/ April
National Call for "Signs of the Time"May-June
Lisa Myers Bulmash - Never the Same Book Twice
t
Aug/Sept
Erian Kooser - Everyone
Loves o Parade
1
January - February
Annual Members' Exhibition
s1 -ilw
w
,ffi
ST ffi
ffi
;:l
ffi
JulY
Kittitas County Open Show
9125120
t*= $
ll
ffi#ll DRTWBOY
creative
Octo er
Drew Boy Creatjve - Terresttial
curated by Dovin Diaz November & December
Annual Holiday Exhibition
EVENTS
Soup Line: TBD
Outdoor Studio Tours: July
Wine Tastingi July
Paint Ellensburg: September
Pecha Kucha:4x
Artists in Action: 12x
2
Exhibit "B"
Guidelines and Requirements for
Expenditure Reimbursements from Lodging Tax
Section 1. Branding
Contractors who have been approved to utilize grant awards for advertising expenditures must
incorporate Kittitas County and the appropriate City of Cle Elum, Ellensburg, or Roslyn tourism
information as follows:
A. Websites and Social Media Sites must include the County's and appropriate City's tourism
website logo with an operational link to the site(s). The logo must be displayed on the
contractor's home page, it must be sized no smaller than% inch in height, and must be
surrounded by appropriate white space to allow easy recognition and legibility. Contractors
shall not change the lbgo(s) in color or appearance.
B. Print Advertisins and Online Displav Advertising of all types ( including but not limited to
newspaper, periodicals, flyers, posters, billboards, direct mail, e-newsletters, third-party
websites, streaming displays, etc.) must include the County's and appropriate City's tourism
website logo. The logo must be sized no smaller than% inch in height, and must be surrounded
by appropriate white space to allow easy recognition and legibility. Contractors shall not change
the logo(s) in color or appearance.
C. Video Advertisine of all types (including but not limited to television, online, electronic kiosks,
motion billboards, etc.) must include the County's and appropriate City's tourism website logo.
The logo must be sized no smaller than% inch in height, and must be surrounded by appropriate
white space to allow easy recognition and legibility. Contractors shall not change the logo(s) in
color or appearance.
All logos and website information may be obtained by contacting the Director of Tourism, Kittitas
County Chamber of Commerce.
Section 2. Advertising Reimbursements
Contractors seeking reimbursement from Lodging Tax Funds for advertising expenditures must adhere
to the following guidelines and requirements for each type of advertising media utilized.
A. Print Advertisins:
1. Print advertising placed with any media provider which operates exclusively outside of
Kittitas County may be reimbursed al100Yo of the cost, including any production costs. To
operate exclusively outside of Kittitas County, the provider must not be physically located in
the County and/or not distribute any media within the County.
2. Print advertising placed with any media provider which operates inside Kittitas County may
be reimbursed as follows:
a. For date-specific events, advertising the day of the event and up to 1-0 days prior to
the event may be reimbursed atIOO% of the cost, including any production costs.
b. For seasonal or year-round events , or for date-specific events outside of the time-
frame in Section 2 A, (2)(al above, advertising reimbursement requests must include a
statement from the media provider specifying the percentage distribution to areas
outside of Kittitas County. Reimbursements will be allowed for the amount distributed
outside of Kittitas County, including any production costs.
B. Television Advertising:
L. Television advertising placed with any media provider outside the Yakima/Kittitas DMA will
be reimbursed at 100% of the cost, including any production cost.
2. Television advertising placed with any media provider inside the Yakima /Kittitas DMA will
be reimbursed as follows:
a. For date-specific events, advertising the day of the event and up to 7 days prior to
the event may be reimbursed attOO% of the cost, including any production costs.
b. For seasonal or year-round events , or for date-specific events outside of the time-
frame in Section 28,2(a) above, advertising may be reimbursed atthe rate of 70%of
the total cost, including any production costs.
C. Online Advertising:
1. Online advertising and promotion may be reimbursed at 100% of the cost, including any
production cost.
2. Streamed media (radio, television, other) requests for reimbursement must include a
statement from the media provider specifying the percentage of recipients which are
outside of Kittitas County. Reimbursements will be allowed for the percentage distributed
outside of Kittitas County, including any production costs.
D.D Mail:
t. Direct mail advertising may be reimbursed at 100% of the cost, including any production
cost, for each item mailed or shipped to a destination outside of Kittitas County. ln order to
receive reimbursement, a list of the addresses and a signed statement from the contractor
that the list is accurate, or other proof of delivery, must be provided along with other
required documentation.
E.F
t. Flyers or posters which are placed outside of Kittitas County may be reimbursed at L00% of
thecost,includinganyproductioncost. lnordertoreceivereimbursement,alistofthe
locations where flyers or posters were posted outside of Kittitas County, a signed statement
from the contractor that the list is accurate and a copy of the poster/flyer must be provided
along with other required documentation.
2. Banners which are placed inside of Kittitas County may be reimbursed atIOO% of the cost,
including any production costs. ln order to receive reimbursement, the banner cannot list a
specified date or location. Request can only be made one time.
3. Signage (site layout use only) which are placed inside of the venue/facility of the event may
be reimbursed at 100% of the cost, including any production costs. ln order to receive
reimbursement, the signage cannot list specified date or location. Request can only be
made one time. (i.e. ADA Parking/Parking, Loading Zone, Evacuation Route, Bathrooms, and
Stage locations)
F. Radio Advertisins
t. Radio advertising placed with any media provider located outside of Kittitas County may be
reimbursed atLOO% of the cost, including any production cost.
2. Radio advertising placed with any media provider located inside of Kittitas County may be
reimbursed as follows:
a. For date-specific events, advertising the day of the event and up to 7 days prior to
the event may be reimbursed atIOO% of the cost, including any production cost.
b. For seasonal or year-round events, or for date-specific events outside of the time-
frame in Section 2 F,2(al above, advertising may be reimbursed at the rate of 30% of
the total cost, including any production costs.
G. Ooeration Reimbursement:
1. Operation costs may be reimbursed LOO% of the paid invoice cost. ln order to receive
reimbursement operations invoice must an approved cost from the Consolidated Lodging
Tax committee members list. lnvoice provided must include notation of payment with proof
of payment.
2. Mileage reimbursements that are outside of 50 miles of Kittitas County may be reimbursed
att00% of cost. ln order to receive reimbursement, a signed statement from the receiver
along with other required documentation. Mileage reimbursement subject to IRS mileage
reimbursement rates which may change annually.
3. ltems not eligible for reimbursement:
a. Salaries of employees
b. Capitol purchases- any item with 3+ years life and over 55,000.
c. Licenses, permits, insurance, or credit card fees