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HomeMy WebLinkAboutLT-2021-002-CEDAIT-202I-OO2 CLE ELUM DOWNTOWN ASSOCIATION 2021 LODGING TAX SERVICES AGREEMENT BETWEEN KITTITAS COUNTY AND CLE ELUM DOWNTOWN ASSOCIATION This Contract, effective January t,2021, is made and entered into by and between KITTITAS COUNTY ("County"), a subdivision of the State of Washington, and the CLE ELUM DOWNTOWN ASSOCIATION ("Contracto/'), for the 2021 Cle Elum Downtown Association ("Event"). WHEREAS, the purpose of this Agreement is to provide for activities and expenditures designed to increase tourism, NOW THEREFORE, in consideration of the terms and conditions contained herein, or attached and incorporated and made a part hereol the County and the Contractor mutually agree as follows: Section 1. Scope of Work a. Contractor shall provide the services and staff described in its Application for Lodging Tax Funds submitted to the Lodging Tax Advisory Committee, attached hereto as Exhibit "A" which is attached hereto and incorporated herein by this reference. b. Except as otherwise specifically provided in this Agreement, Contractor shall furnish the following as required to perform the services, described in Paragraph (a) above, in accordance with this Agreement: Personnel, labor and supervision; technical, professional and other services. All such services, property and other items furnished or required to be furnished, together with all other obligations performed, or required to be performed, by Contractor under this Agreement are collectively referred to herein as "Services." c. Contractor shall commence, perform, and complete such Services in accordance with Exhibit "8" which is attached hereto and incorporated herein by this reference. Section 2 Pavment. a. As full compensation for satisfactory performance of the Contractor's Services, the County agrees to pay Contractor the sum of ten thousand dollars (S10,000.00) (Cle Elum lodging tax funding). b. Additional payment terms: The County will make payment to the Contractor only on a reimbursement basis, as receipts/invoices for any items including marketing and/or advertising are submitted to the County, not to exceed the sum of ten thousand dollars (S10,000.00) (Cle Elum lodging tax funding). c. Services/Expenses that are reimbursed must be dated during the current year and final date to submit reimbursements requests is January 15,2022 after this date funds lapse. d. Requests for reimbursements must be submitted to: Kittitas County Auditor Attn: Auditor's Accounting 205 West 5th Ave - Suite 105 Ellensburg, WA 98926 2027 County Lodging Tax Funding Agreement Page 7 LT-2021-OO2 CLE ELUM DOWNTOWN ASSOCIATION auditorsaccounting@co.kittitas.wa.us Reporting requirements of your events will be required on prescribed forms from the County Auditor. f. Contractor is eligible to claim reimbursement for the following items and amounts only r Employee Travel & Training e Social Media / Online Marketing o Print Advertising r TV Advertising Radio Advertising r Venue lmage Promo o Computer Maintenance Expense r lT Support r Facility Hire (rental, sound systems, two-way radios, etc) r Volunteer Training . Transport (equipment transport & hire of busses) o Speaker and Talent Fee r PPE (sanitizer, portable restrooms, handwashing stations, masks) g. Contractor is not eligible to claim reimbursement for any items not listed in Section 2 (f) and is further expressly denied funding for the following items as requested in the application as defined in Section 1(a): N/A h. Contractors requesting reimbursement for event-specific expenses shall submit all claims as no more than two reimbursement requests with supporting documentation. Contractors must complete the Lodging Tax Reimbursement online training course provided by the County Auditor's office prior to filing reimbursement claim. Requests for reimbursement will not be accepted by the County Auditor prior to the training being completed. The training may be found online at the Kittitas County Auditor's website at the following add ress: http://www.co. kittitas.wa. us/a ud ito r/defa u lt.aspx Section 3. Performance bv Contractor. Contractor shall not (by contract, operation of law or otherwise) delegate or subcontract performance of any Services to any other person or entity without the prior written consent of the County. Any such delegation or subcontracting without the County's prior written consent shall be voidable at the County's option. b. Contractor shall at all times be an independent contractor and not an agent or representa- tive of the County with regard to performing the Services. Contractor shall not represent that it is, or hold itself out as, an agent or representative of the County. ln no event shall Contractor be authorized to enter into any Agreement or undertaking for or on behalf of the County. lt is understood that the Contractor and the Contractor's staff and employees are not employees of the County and are not, therefore, entitled to any benefits provided employees of the County. a 2027 County Lodging Tax Funding Agreement Page 2 LT-2021.002 CLE ELUM DOWNTOWN ASSOCIATION c. Contractor shall comply with all applicable laws, ordinances, rules, regulations, orders, licenses, permits, and other requirements, now or hereafter in effect, of any governmental authority (including, but not limited to, such requirements as may be imposed upon the County and applicable to Services). Contractor shall furnish such documents as may be required to effect or evidence such compliance. All laws, ordinances, rules, and orders required to be incorporated into agreements of this character are incorporated into this Agreement by this reference. Contractor agrees to obtain all required licenses and permits, and further agrees to keep them in full force and effect during the term of this Agreement. d. The County and the Contractor agree that in fulfilling the terms and conditions of this Agreement neither shall discriminate on the basis of race, creed, color, national origin, age, sex, marital status, or the presence of a physical, sensory, or mental handicap. e. The Services shall at all times be subject to inspection by and approval of the County, but the County's making (or failure or delay in making) such inspection or approval shall not relieve Contractor of its responsibility to perform the Services in accord with this Agreement, notwithstanding the County's knowledge of defective or non-complying performance, or the substantiality or ease of discovering the same. Contractor shall provide the County with sufficient, safe, and proper facilities and equipment for such inspection and free access to such facilities. f. This contract is subject to review by any Federal or State auditor. Contractor shall promptly furnish the County or its designee, or such Federal or State auditor with such information related to the Services as may be requested by the applicable governmental entity. Contractor shall preserve and maintain all financial records and records relating to performance of Services under this Agreement for six (6) years after contract termination. For such duration after the County makes final payment of compensation due hereunder, Contractor shall provide the County access to (and the County shall have the right to examine, audit and copy, with or without notice) all of Contractor's books, documents, papers and records related to the Services or this Agreement. g. Contractor understands and acknowledges that Contractor is solely responsible for its own reporting and accounting of all state, federal, social security, and local taxes, of every nature, arising from Contractor's performance of this Agreement. All compensation received by the Contractor will be reported to the lnternal Revenue Service at the end of the calendar year in accord with the applicable IRS regulations. Section 4- Release-lndemnitv. and Hold Harmless. The County assumes no liability for the Contractor's actions under this Agreement. Contractor releases and shall defend, indemnify, and hold harmless the County, its officers and employees, agents, representatives, attorneys and/or volunteers, from and against all claims, costs, liabilities, damages, and expenses, (including, but not limited to, reasonable attorney fees) which arise or may arise or be alleged to arise out of or by reason of this Agreement including: Any fault, negligence, strict liability or product liability of Contractor in connection with the Services for this Agreement; Any lien asserted upon any property of the County in connection with the Services for this Agreement; a a 2027 County Lodging Tax Funding Agreement Page 3 LT-202L-OO2 CLE ELUM DOWNTOWN ASSOCIATION Any failure of Contractor, or of the Services, to comply with any applicable law, ordinance, rule, regulation, order, license, permit and other requirement, now or hereafter in effect, of any governmental authority; or Any breach of or default under this Agreement by Contractor Section 5. Comoliance h Public Records Law. a ln compliance with Washington's public records law, the County will retain copies of any documents associated with this Agreement, which may be required by law unless legally exempt from such retention, for any applicable legally required retention period. a b. ln the event a public records request is made to the County for documents created in relation to this Agreement, should legal uncertainty arise regarding the disclosability of any documents under federal or state public records laws, the County shall provide notice to Contractor pursuant to Washington's public records act, chapter 42.56 RCW, to allow Contractor to seek a court injunction. c. The County specifically shall not be liable to Contractor for the County's release under public records laws of any documents not protected by trademark, copyright or other law. Section 5. lndustrial lnsurance Waiver. With respect to performance of this Agreement and as to any claims against the County, its Additional lnsureds, officers, agents and employees, the Contractor expressly waives its immunity under Title 51 of the Revised Code of Washington, the lndustrial lnsurance Act, for injuries to Contractor's employees and agrees that the obligations to indemnifli, defend and hold harmless provided in this Agreement extend to any claim brought by or on behalf of any employee of the Contractor. This waiver is mutually negotiated by the parties to this Agreement. Section 7. lnsurance and Endorsements The County may require through a request in writing that the Contractor provide the County with a certificate, binder, or policy of liability insurance, acceptable to the County in an amount specified by the County. b. Such liability insurance shall be such as will protect Contractor, its employees, agents and representatives, from all claims, losses, harm, costs, liabilities, damages and expenses arising out of personal injury (including death) or property damage that may result from performance of the Services or this Agreement, whether such performance is by Contractor or any of its employees, agents or representatives. c. Should the County require such liability insurance, the Contractor agrees to provide proof of insurance prior to commencing performance of this Agreement. a 2027 County Lodging Tdx Funding Agreement Page 4 LT-2021.-OO2 CLE ELUM DOWNTOWN ASSOCIATION d. Copies of the County's written request and the insurance documents provided by Contractor shall be attached to this Agreement and by this reference will be made part hereof. e. Where insurance is requested by the County, all liability insurance policies shall be endorsed to include the County as an Additional lnsured and shall stipulate that the insurance afforded by the policies shall be primary insurance, and that any insurance, self-insured retention, deductibles, or risk retention trusts maintained or participated in by the Parties shall be excess and not contributory to any other insurance maintained by the County. Contractor shall furnish the County a certificate of insurance with Endorsement as evidence that the required policies are in full force and effect. Section 8. Termination. The County may, by written notice thereof to Contractor, terminate this Agreement as to all or any portion of the Services not yet performed, whether or not Contractor is in breach or default. Upon receiving such notice of termination, Contractor shall, except as otherwise directed by the County, immediately stop performing the Services to the extent specified in the notice. ln the event the County terminates the Contractor's Services, the Contractor is obligated and hereby agrees to refund to the County all monies paid for Services not yet rendered by the Contractor, if any, as of the date of the notice of termination. Section 9. Miscellaneous. Contractor shall not (by contract, operation of law or otherwise) assign this Agreement or any right or interest in this Agreement without the County's prior written consent. b. This Agreement embodies the entire Agreement between the County and Contractor, and supersedes any and all prior oral or written communications, proposals, conditions, promises, representations, or understandings regarding the Services. No change, amendment or modification of any provision of this Agreement shall be valid unless set forth in a written amendment to the Agreement signed by both parties. c. Notice for any purpose under this Agreement, except service of process, shall be given by the Contractor to the Kittitas County Commissioners and the Kittitas County Auditor, 205 W. 5th Ave. Ste. 108, Ellensburg, WA 98926. For all purposes under this Agreement, any notice by the County to the Contractor shall be given to the Contracto/s address provided on the signature page. Notice may be given by delivery or by depositing in the U.S. Mail, first class, postage prepaid, certified mail, return receipt requested. d. The section and paragraph headings of this Agreement are for reference convenience only and are not intended to restrict, affect or be of any weight in interpreting or construing the provisions of such sections or paragraphs. e. This Agreement may be executed in one or more counterparts and by facsimile, each of which will be deemed an original, but all of which together will constitute one and the same instrument. 2027 County Lodging Tax Funding Agreement Page 5 LT-2021-OO2 CLE ELUM DOWNTOWN ASSOCIATION f. Contractor warrants to the County that the individual signing on Contractor's behalf has the requisite power and authority to enter into and to perform Contractor's obligations under this Agreement. Contractor further warrants to the County that Contractor has made no misrepresentation or misleading statement in connection with this Agreement, and is not in violation of any applicable law, ordinance, or regulation the consequence of which will or may materially affect Contractor's ability to perform its obligations under this Agreement. g. lf any term or condition of this Agreement or the application thereof to any person(s) or circumstances is held invalid, such invalidity shall not affect the other terms, conditions or applications which can be given effect without the invalid term, condition or application. To this end, the terms and conditions of this Agreement are declared severable. h. The exclusive venue for any action brought to enforce this Agreement or any of its terms shall be in Kittitas County, State of Washington. i. The performance of this Agreement is subject to termination without liability by either party upon the occurrence, or upon the prediction by the National Oceanic and Atmospheric Administration, any other agency of the United States Government, or any agency of the Government of the State of Washington of the occurrence of any circumstance beyond the control of either party-including, without limitation, acts of God, war, acts of terrorism within a fifty (50) mile radius of Kittitas County, government regulations, disaster, pandemic/epidemic illness, strikes or threat of strikes (except that neither party may terminate this Agreement for situations involving that party's own employees), civil disorder, or curtailment of transportation facilities-to the extent that such circumstance makes it illegal , impossible or economically impracticable for the parties to complete the duties and mutual obligations agreed upon and imposed upon them herein. The ability to terminate this Agreement without liability pursuant to this paragraph is conditioned upon delivery of written notice from one party to the other within 10 days of such occurrence or upon delivery of written notice from one party to the other within 24 hours of the receipt of notice of the prediction of any of the above occurrences. To the extent feasible within the constraints imposed by any event of the type described above, the parties agree that if the triggering event is of apparently or likely transitory effect, the parties may negotiate such amendments to the agreement that are mutually satisfactory and not otherwise contrary to law, including but not limited to a change in the dates for completion of any portion or the entirety of this agreement. 2027 County Lodging Tax Funding Agreement Page 6 KITTITAS COUNTY BOARD OF COUNTY COMMISSIONERS Chair Vice Chair Commissioner ATTEST: Clerk of the Board APPROVED AS TO FORM: De puty Prosecuting Attorney LT-2021-OO2 CLE ELUM DOWNTOWN ASSOCIATION CONTRACTOR IPrint Name] lAddressl 2O27 County Lodging Tax Funding Agreement Page 7 Exn\ \or t rr fr\\ CLTAC: Application for Lodging Tax Grant Funding Grant Application Workshop - 2O2o* Submittal lnstructions & General lnformation * Dd you aftend ihe Aanl Ap$ication V\brkshq - 2020 hcted by the }(ttitas County C}mnber of &rm€rce? (l Yes fNo li Yes, I hrvo rccd atrd urrdcrctnnd Subrrittol hrstructions and Cclrcral lnfornntion for thc 20?1 Lodging Tox Oant Funding R'ocess You are strongly encouraged to compose you. responses to the questions of this form with a desktop text editor and save your work, then copy and paste the infornetion into the form. You may also save a draft by selecting the button at the bottom of this page. When you do this you will be logged out and must log back in to continue. ln order to save a draft you will need to provide an email address and a passunrd. After completing the save draft, you will be redirecled to landing page containing a link to log back into the form. We suggest you save this link as a booknnrk. The link will also be sent to you in an email. Organization I nformation Name of Organization * Cle Elum Downtovr,n Association Organ ization Address * $reet Address PO Box 1 06 Address Line 2 123 E 1st St 0ty Cle Elum tostal I Zip Code 98922 State I R"ovince / Region WA Ocuntry US Organization is a: *f Business 6 Non-Profit (Note: Please submil W-9 for business or IRS Designation Leiter for non-profit.) Click here to view sample documents (redacted). Upload Proof of Organization Status Letter of Deiermination.pdf Acceptade file lornats irrclude: JFG, FF or TIFF 43.7gKB,* Project Contact I nformation First Name* Last Name * Phone Number* - ..*Emarl Project or Event lnformation Debbie Bogart 509-433-7330 executived irector@clee lumd ov\rlto\^/n. co m ProjecUEvent Mme* Cle Elum Dovrnrtorrvn Service Categories Clreck all categories that apdy to lhis apdicatiul 17 Tourism promotion/markeiing ll Operation of a special event designed to attract tourists l7 Operation of a tourism related facility V Other Co-Marketing Event Dates Please provide any specific dates, or range of dates, on wtrich your event or project will be held. You may add as many daies or date ranges as necessary. Event Dates Start Dates* 1t1t2021 ProjecVEvent Location * New or Ongoing ProjecVEvent? * Amount of Funding Requested * End Dates 12t31t202'l Cle Elum Downtoun-r f Ongoing ProjecllEvent (More than four years in existence) ll New Project/Event (Four or feu,er years in existence) $ 10000.00 lf you sdected "Otgcing Roject/Renf' above lhis anount p€y ncfr exceed 10% of the total expense budget of this poject. Funding Request Max Tourism Seasons*Frorn the list lrelow , w hat season w ill your prciect enhance tourisnp Select any w hich ap$y fy' Year-round (January- December) l- Off Season (November - February) l- Shoulder Season {October or March - May) l- Higir Season {June - September) Application Questions: Part 1 Please answer each question completely, in the order listed. Please include any supporting data within the respons€ narrative. 1 | ProjecUEvent Description Please provide a description of your project/event. Response 1: ProjecUEvent Description * List of lntended Use of Funds * Employee Travel & Training Social Media / Online Marketing Print Advertising TV Advertising Radio Advertising Venue lmage Promo Computer Maintenance Epense lf Support Facility Hire (rental, sound systems, two-way radios, etc) Volunteer Training Transport (equipment transport & hire of busses) Speaker and Talent Fee PPE (sanitizer, poftable restrooms, handwashing stations, masks) The Downtovm Cle Elum Association is a nonprofit organization rl,frich provides the Cle Elum Business sector with supportive services to enhance and increase economic growth in Cle Elum. To help ensure that we are meeting our goals, r,le produce both large events and smaller aciivities. These events and activities are promoted with the suppori of local lodging services rlfro in turn are cross-promoting and broadcast our activities through their social media tools, reaching audiences S0-nriles or farther. The National Main Street Center Four Point Approach, wtrich our association follorars, includes supporting the merchant community with economic goals that include planning events and activities to increase retail sales and visitors. One of the primary rmys in wl'rich this is achieved is through the use of social media and internet-based marketing tools. To meet the challenges that COVID '19 brought in regards to large events, the Cle Elum Downtor,vn Association rapidly changed up our efforts in attracting visilors and encouraging overnight stays by increasing our social media outreach and providing solid relail events thai allowed visitors to participate. During the extreme COVID 19 Phase 2 and Phase 3 period, Cle Elum Downtown has celebrated the opening of six small businesses and seen the closure of four. Of the four spaces that are now empty, tno have been reclaimed and will be reopening as newretail busjnesses. This impact and the growing interest in vacant buildings are being actively looked at by potential buyers and new business ouners as u€ll as through eryansion projects or second business ventures by existing business o\\,ners. Over ihe past year, the Cle Elum Downtown Association has ra,rcrked to build a stronger relationship with our hotel and lodging services to engage in the dor,r,ntown community. The Association is entering into discussions with each major hoiel and resort about the opportunity to co-market events, and to consider offering special lodging rates and accommodations for large events that occur in the Upper Kittitas Couniy area, during 2A21 and beyond. We u,elcome the opportunity to promote Cle Elum as a place for visitors and tourists to explore and plan to achieve this by offering events and activities that are creative and fun, using our collaborative process of raorking with existing and new partnerships to encourage those traveling to our area to stay overnight wtrile enioying t^ftat Cle Elum has to offer. 2500 character lirit 2l Supporting Kittitas County as a tourism destination 1. Away from their place of residence or business and staying overnight in paid accommodations; 2. To a place fifty miles or more a\nay from their place of residence or business for the day or staying overnight; 3. or from another country or state outside of their place of residence or business. You must provide the evidence utilized in determining your projections. Response 2.1 *Wtry worjld lo.rrists travd to lfttitas Oo{rnty to attead ycur evenyactivityiTacility? Often you will hear Cle Elum being described as'halFnay to everlrv*rere'. Highway 970 and l-90 provide access to year around recreational opportunities, within arr hour or less from Seattle to the dor,nniounr. We see this as an opportunity to encourage visitors and overnight stays 365 days of the year. Our recent Strategic Marketing study identifies howue can strengthen our band-with and practices to increase the visibility of uiirat Cle Elum has to offer to our visiiors. Even through COVID 19, travel to our community has remained consistent and strong. This past spring and summer retail revenue has also remained strong. The location and travel time to Cle Elum has definitely been seen as a plus, and it has placed Cle Elum on the map for easy access and travel from areas fifty nriles or farther. The Cle Elum Dovwrtovr,n Association is one of 34 programs in Washington State. We all lvcrk closely together to cross-promote our communities and to encourage iourists to conlinue their eploration of Washington by visiting those communities with downtor.ryn historical business sectors such as ours. We are fortunate that there are three downtor,r,n programs in Kittitas County, this brings a strong marketing emphasis to visiting and e4rlorirrg wtrat rrve can offer for those v*ro are traveling to our area. Working closely with existing venues; Kittitas County Chamber, Cerrtral Washington, Discover Cle Elum, WA State Horse Park, City of Cle Elum, Rotary, Cle Elum Round-Up, Roslyn and Ellensburg Downtorarn Associalions, local hotels and resorts as well as strategic placement and marketing of our events and activities, we feel confident that rive will continue io attract an even grealer audience of tourists and travelers to Cle Elum which will also strengthening our retail revenue. ln 2020, consultants from Arnett Muldrow conducted a community market analysis that deiermined a high demand of visitors in downtolta'r Cle Elum. By using the previous calculations and using the information provided by the STAR report specifically for the county, it indicaies an estimated 7% increase of weekly visiiors in 2021 compared to 2019. These visitors' activities may include festivals and events, retail shopping, dining, outdoor recreation, and overnight stays. (Source: Star Destination Reporl, Kiititas County Chamber of Commerce, Arnett Muldrow). 2500 characler linit Response 2.2 * Application Questions: Part 2 tescribe the gior success of ycr:r evenuactivMacility in attraclion tourists. Several successful projects such as; Pioneer Day Village, Boo Elum and Christmas in Cle Elum have gained popularity wilh visitors to our area. Conservatively, \ilie saw a25o/oincrease in participation betueen our first year 2018 and 2019 in these three events. ln the past year our online traffic has increased by 50%. Our reach and engagement of FB posts continues io gain momerrtum. For example, a new activity 'Main Street POPS'wtrich identifies businesses and any retail events or specials they may be offering on the first Saiurday of the month was launched in September. Our firsl weekend of Main Street POPS, marketed through our FB page reached 7,854 people with almost 1,000 engagements. As we continue this program, especially during our slouaer season, we are positive that this will impact retail and attract travelers off of 1 -90 or visiting nearby to stop and shop, sleep and eai in our welcoming and warm conrmunity. 2500 character linit 3llmpact Go to definitions of terms. Response 3; Measuring Results* Application Questions: Part 3 Describe hwy you will pronDte your evenVactivilylfacilily to attract tarrists. Promoting Downtown continues to be a long-term goal, building partnership with merchanls, local vendors and organizations to increase participation is an important part of achieving the goal of both promoting and encouraging tourism in Cle Elum. Expanding the reach of annual and new events / activities, through increased marketing and targeted outreach with visitors to Cle Elum, travelers along 1-90 and people participating in major events will impact lodging ai local hotels and resorts in the area One or our new promolional tours is that of using the strength of being one of 34 programs in Washington State, who has a goal of preserving our history, through our buildings and historical places. We will be working closely with all 33 other programs to cross-promote our communities. Historical places and history are one of the greatest areas of inierests for visitors from out of state and oiher countries. As previously mentioned, Cle Elum is fortunate to be one of three Downtorrin programs in Kittitas County, and all three of us have a rich history to share. The Promotions Committee, an integral part of the Downtorirn Association, is already vrrrcrking on new ideas to develop large events wlren Phase 4 occurs and interactive tourist activities before that period of time occurs. One of our emphasis will be a stronger virtual presence to help draw tourists to our community. Telling our history, sharing our unique retail opporiuniiies, the access to local parks, trails, !€terM/ays and more, are points of interest thal encourage tourists to visit and stay in our local hotels lthile enjoying wtrat our community has to offer. To measure our results, rae will continue to conduct surveys, review goggle analytics, registration forms to verify attendance information. ln addition, ue have received a commitment from the Ciiy of Cle Elum to utilize new counters that may be acquired through additional funding support that has been requested on their part. This will give us a new baseline to begin drawing lromin 2021. 2500 character lirit 4lCollaboration lf your organization collaborates or has created partnershipswith other organizations, groups, or other events, how is this accomplished? 4.1 Collaboration *Our partnership with hotels and resorts, community partners and new partnerships that lve have esiablished over the past year have beerr strengthened through our intentional outreach to build a ranrking and collaborative relationship. We have established a monthly check-ins with our local hotel and lodging facilities to share activities and events that their lodgers might like lo know about. We've helped them become more of a community member through activities that they can engage in and rrrere previously not asked to consider, such as a donation of unused personal care products to HopeSource. COVID 19 has provided our organization with many new opportunities to partnership in our dovr,ntor,rn, with community organizations. The Main Street philosophy and success that our Dorrlrtown Association follous, if founded on the premise that "together" we build a vital economic business and community. We work together will our businesses to identify retail activities, promotional opportunities and celebrations that encourage participation by travelers and tourists. The Cle Elum Downtowr Association has four primary committees, all wtro are centered in economic vitality and ra,orking hard to meet the needs of our business and tourism goals. Board members participate on and with Service Organizations, City Council, Business Associations, Kittiias County Chamber, Tourism and Travel, lndustry. Real Estate, and more. Our reach allovrrs us to feel and understand the pulse of how to help our communiiy in supporting their events as urell as providing an opportunity for support from our partners. We will continue to leverage the collaborative spirit of our conrmuniiy to broadcast, plan and promote events and aciivities u,hich bring tourists and ta. 2500 character linit 4.2 Promoting Local*tsustness 4.3 Host Hotel* bscribe hoar ytx: will ;xonrlie lodging establishrr€nts, resiauranls. and business located in lfttitas bunty The CIe Elum Dor,rntor,vn Association is committed io; ongoing and long-term pronrotion of Cle Elum Businesses, to working together with key partners; merchants, vendors and organizations, Kittitas Chamber of Commerce, WA Staie Horse Park, Suncadia, Roslyn and Ellensburg Dor,rnrtoriur Associations, and others to plan and cross-promote activities r,r,frich drawtourists to our community. We see this as an opporiunity to increase pariicipation and draw even larger nunrbers of tourists to Cle Elum. Our uebsite is a place where current infornration on local businesses is available to those seeking online information, ue will continue to maintain links to county-wide tourism. We produce print material, promote through social media tools and on-air marketing. All development of tor,rn guides, maps will continue to promote upcoming events 1o increase the exposure and exciiement around discovering and e)ploring in and around ihe Cle Elum area. We have begun talking with our lodging esiablishments about the potential of offering overnight specials during our major events, to promote local lodging and to increase retail revenue. We are also encouraging other event organizers to \,ork with lodging establishments to offer specials that will aitract a great number of overnight stays. 2500 chatacter liml b there a host hotel fs your evenl or grant project? lf yes, list the hotel. (;No f Yes. 5lFuture Plans Please explain what plans exist to allow this project to become self-sustaining. lnclude any plans for ticket sales, event sponsors, and other cost-recovery models. Future Plans*Each year, The Cle Elum Dou,ntorirn Association Board of Directors and Committees develop raork plans wtrich specifically address creaiing a more sustainable environment, one that builds capacity for lhe organization and marketing efforts for the downtovrn. As CEDA shoi,ra more and more success with its downtovw reviialization efforts, a stronger environment for increased parinerships and opportunities for giving and sponsor events is evolving. CEDA has experienced a growth in donor support and is in lhe process of developing a strategic donor program uhich u,e hope will engage participation from local community and business ovmers. We continue to reach for an increase each year of 15% in our donor support. Our relationship with community organizations and small family foundations has also enabled us to increase our suppori this past year, \ € are continuing this relationship and will be asking for continued support. We are finding that more and more organizations and businesses value our ralrcrk and the marketing reach that ulre can provide. This is a strength that we are building on as we will be offering sponsorship opportunities to a larger audience of poteniial supporters. 2500 chatacter linit Application Questions: Part 4 6l Additional lnformation Provide any additional information which will assist the Lodging Tax Advisory Committee in evaluating your project and its benefit to tourism. 2020 lnformation lf you lrad a flarrned event in 2020, whelher it was ade to take place or not, dease decdb€ any successes and challenges you experienced. Pioneer Day Activities did not occur as planned due to COVID and our current Phased approach. However, the Cle Elum Downtown Associaiion took a look at what u,le could do and modified the planned weekend. We starled early with promoting a July 4th feel in our do\Mto\ t-r; window decorations, retail aciivities and collaborative programming with other organizations which promoted and supporled our retail and lodging businesses. We are using this same philosophy to adapt our BooElum event that usually drar,r,s 1,500 family members. With the event being on a Saturday our Association had been anticipating that there \,!ould be a draw from fifty nriles or farther and Suncadia. This year \,e are taking components that wculd been added and modifying them to fit the Phase 3 approach that has been approved by Dr. Larson. This lype of planning is already being looked at by the Chrisirnas in Cle Elum planning commitiee. We knowthat there will be iravelers, lodging will busy at our local hotels and Suncadia, ue are in full gear to offer a fun holiday e4perience in downtown Cle Elum. 2500 character limt Additional lnformation Based on these data points from: Star Destination Report, Kittitas County Chamber of Commerce, we predict 10,500 people will travel to Upper County in 2A21 from 50+ miles outside of the county for leisure activities. ln addition, vre predict this could bring 4,200 room nights at the average ADR of $106.13, equaling a toial impact of $445,746 to the upper county area. The demand of hotel room nights sold in 2019 in the county uas 49,000 for leisure travel that includes events, Upper Couniy properiies selling 14,000 hotel room nights. 30% of that number, (the average percent of 50 miles or further traveling for events) = 4,200 room nighis. ln 2020, consultants from Arnett Muldrow conducted a community market analysis that deiermined a high demand of visitors in dovrnrtown Cle Elum. By using the previous calculations and using the information provided by the STAR report specifically for the county, ii indicates an estimated 79o increase of weekly visitors in 2021 compared to 2019. These visitors' activities may include festivals and events, retail shopping, dining, outdoor recreation, and overnight stays. 2500 character linit Supporting Documents You ney ijpbad any supporling docunrents such as graphs. inEges, diagran€. nErketing rraterials. etc. 2019 Recap.pdf 662.92K8 NKCT_2020buildersguide_16.pdf 1 .75M8 Pumpkin Path.jpg 129.45K8 You are allowed to subnit up to 3 single page iL,S Letter) docunelts in JPG FF or llFFfolnut TlPrevious Lodging Tax Grant lnformation Previous Years Awarded Lodging Tax Grants * Overall Attendnace 2019 Actual* 8,606 Fhs your event received Lodging Tax funds in previans years? f No, this evenl/project has not previously received Lodging Tax Funding. C Yes, 1 year previous tt Yes,2years previous C Yes, 3 or more years previous 2021 Projected* 9,208 Number of people travelling more than 50 miles for your event? 2019 Actual* 2021 Projected* 2,581 2,761 Number of people traveling from outside WA State for your event? 2019 Actual* 2021 Projected* 50 57 The number of overnight guests who stay in paid accommodations in Kittitas County for your event Number of paid lodging room nights resulting from you event/activity/facility? 2019 Actual* 2021 Projected* 643 688 201 9 Actual * 1,286 Prior Year Paid Overnight Stay Data 2019 Methodology* 2021 Methodology* Methodology Narrative * 2021 Projected* 1.376 t'! addition to field above. you nay u$oad the evidence to suppod the prior years' roor.r/niglrt infornutiorr. You nay upload up to lhree single pages (LS Letter). ot infornution. lf you a single nllti-page d6unent, only the f irst three pages will be considered. The following fornais. will be accepted: JE. FCFor TIFF \Mrat frelhoddosy did you use to calculaie lhe 20'19 actual nunbers? l- Direct Count (preferred) 17 lndirect Count l/ Representative Survey 17 lnformal Survey (preferred) J- Structured Estimate [- other Wrat nethoddogy will you use to calculate the upccn'ing nurbers? l- Direct Count (preferred) 17 lndirect Count fy' Represenlative Survey 17 lnlormal Survey (preferred) l- Structured Estimate l- Other Hease ex$ain. To measure our results, roe will continue io conduct surveys, review goggle analytics, registration forms to verify attendance information. Our retail activities often include a shorl survey for participants io complete. The survey includes zip code to track where participation is coming from. As we build our events, those that include online registration, ue are collecting data to track participation. Online our fb ads also provide a demographic representation of location on who is responding to posts. ln addition, we have received a commitment from the City of Cle Elum to utilize new counters that may be acquired through additional funding support that has been requested on their part. This will give us a new baseline to begin drawing from in 2421. 2500 cllaracler lirit Application Questions: Part 5 SlFunding Does your organization have, or have you applied for, grant funding from other sources? lf not, why not? lf yes, please list the funding you have for the project, including any volunteer and in-kind sources in Question 9l Project Budget Overview. Funding sources and amounts which have not yet been secured will be listed separately, in the field(s) directly below Finally, what changes would occur if the project couldn't be funded? Other Funding *Dns your organZation have, o' have you appid for funciing fromi:lher sources? 6Yes fNo Funding for which you have applied but not yet secured Funding Source Amount City of Cle Elum $ 10,000.00 Shoemaker Foundation $ 5,000.00 Suncadia Community Fund $ 5,000.00 Funding Shortfalls * !\trat changes will be nude il funding for your req-rest is not availabie or recorrnended? The Cle Elum Downtov"n Association is r.rorking within 3-5-year strategy for increasing funding, this past year we met our projected funding goal, an increase through small grant awards and donor support. We will continue to r,r,ork within this strategic plan, wttich includes reviewing and updating the strategy, annually. As r.re develop greater partnerships within our communiiy, u,e feel there will be opportunity to seek funding lhrough donor support and sponsorship of events that have proven success in attendance and recognition. lncumbent within the Master Plan are strategic projects to enhance the dormrtoun area and draw more tourists into Cle Elum. As our retail businesses grow and become more successful, support for CEDA will also gain popularity with the potential of increased financial support locally. The Outreach Committee for the Cle Elum Dorrlrrtorarn Association has a specific goal of addressing funding and developing slrategies to meet our donor and grant goals. This past year, our association has strategically and successfully increased funding support from our communiiy partners. As u€ continue to \ ,rlrk closely and collaboratively with our community, rrve feel that this success will continue to grow. 2500 characier lirit. 9l Project Budget Overview Please complete budget for this project/proposal. lf your agency operates independently of this project application it may not be necessary to submil the entire agency budget. You must submit a budget which specifically pertains to the projectlevent for which you are requesting funding and adheres to the basic budget format shown below. The budget nrust include aniicipated revenues, ependitures, and any potential profit or loss. For projectslevents rnihich are ongoing for more than one {'l ) year, please also submit actuals from the previous ihree (3) years of operalions (need not be consecutive) for the projectlproposal if applicable. For anyclaimed in-kind contributions valued at $500 or more and related to marketingladvertising, you must submit verifying documentation which assures the contribution will be provided, For instance, if you are claiming in-kind contribuiions in the form of advertising match, a binding contract itemilng the matching value and obligating each party must be provided. ATTENTION: ln an effort to allowan adequaie level of flexibilily for all applicants, not all fields in the budget portion are required to be filled before this form is submitted. Providing all applicable data is your responsibility, failure to do so will potentially jeopardize your application's chance for review. Matching Funds Percentage Verification of ln-kind Contributions 235.00 % llris field will auto fillwith the correcl percentage based rn ycr.rr input to brdqet sectio't How For any clained in-.kjnd contrilartisrs valued at $5m or nore and related to narketiryy'advertising, you mrst subnit verifying docunentatim which assLrres the contribution will be provided. CEDA_2019_TribuneMatch-pdf 445K8 Budget Year Edit if necessary 2017 2018 2019 Revenues From Consolidated Lodging Tax Grant Past Actual 3 $ o.oo Past Actual 3 $ o.oo $ 0.00 $ o.oo $ o.oo Past Actual 3 $ 0.00 Past Actual 2 $ 16,000.00 Past Actual 2 $ 2400.00 $ 1415.00 $ 9500.00 $ o.oo Past Actual 2 $ o.oo Past Actual 1 $ 15,000.00 Past Actual 1 $ 3700.00 $ o.oo $ 9500.00 $ 0.00 $ o.oo $ o.oo Past Actual 1 $ 2455.00 Past Actual 1 1,724 2021 Projected $ 10,000.00 Projected $ 3500.00 $ 1500.00 $ 9500.00 s 1500.00 $ 2500.00 $ 2500.00 Projected $ 2500.00 Projected 2,350 LTAC Grant Funding All Other Revenues Account Name Hanging Baskets Pioneer Day B & 0 MainStreet Christmas in Cle Elum Direct Public Support Community Donations $ 0.00 $ o.oo $ 0.00 $ o.oo I n-Kind Contributions (except volunteerism) Account Name North Kittitas County Tribune Contributions of Volunteer Time Past Actual 3 Past Actual 2 Number of Hours 1,372 Evidence of Volunteer Flease u$oad a sirrgle f ile which offers evidence in support of the proj€ted volunteer hcurs. Contributions * CEDA Voluntee r Z02O LT .pdf Calculated Value of Projected Volunteer Time $ 55,366.00 91.99K8 Revenue Totals Expenses Account Name Organization Promotion Events Past Actual 3 $ 0.00 Past Actual 3 $ o.oo $ o.oo Past Actual 2 $ 29315.00 Past Actual 2 $ 6847.00 $ 18500.00 Past Actual 'l $ 30655.00 Past Actual 1 $ 12250.00 $ 24500.00 Projected $ 88866.00 Projected $ 5000.00 $ 45500.00 Account Name Design - Art lnstalls Building and Businesses Economic Vitality lnfrastructure Epenses Grant Program Operations - Staff Past Actual 3 $ o.oo $ o.oo $ o.oo $ o.oo $ o.oo $ 0.00 Past Actual 2 $ 10000.00 $ 1000.00 $ o.oo $ 46300.00 $ 47s00.00 $ 35000.00 Past Actual 2 $ 165147.00 Past Actual 2 $ -135832.00 Past Actual 1 $ 11000.00 $ 1000.00 $ 9500.00 $ 15068.00 $ 33500.00 $ 56500.00 Past Actual 1 $ 163318.00 Past Actual 1 $ -132663.00 Projected $ 1000.00 $ 1200.00 $ 8000.00 $ 15000.00 $ 25000.00 $ 70500.00 Projected $ 171200.00 Projected $ -82334.00 Expense Totals Profit & Loss Past Actual 3 $ o.oo Past Actual 3 $ o.oo Application Certification The applicant here cerlifies and affirms: 1. That it does not now nor will it during lhe performance of any contract arising from this application, unlawfully discriminate against any employee, applicani for employment, clieni, customer, or other person who might benefit from said contract, by reason of age, race, color, eihnicity, sex, religion, military status, serual orientation, creed, place of birth, or disability; 2. That it will abide by all relevant local, state and federal lavrs and regulations and; 3. That it has read the information contained in the lnstructions on pages 1 and 2 and underslands and will comply with all provisions thereof. . Certified by: tull,e tugurf Name * Applicant's Title* Debbie Bogari Executive Director ffi rnsP"itffi T:1,i"1".lj"iT,:?' P.O. Box 2508 Cincinnati OH {5?01 ffi CLE ELU!{ DOT{ITTOI{N ASSOCIATIOH P0 BOX t06 eLE ELU[{ ilA 98922-0104 In reply nefen tor 0752139618llen. 05 r e0l9 LTR 4168C 020-57r60r0 000000 00 000 I65 l? BODCI SB under IRC 5O9(a) (l) and ]33{18 Employee ID nunber r Form 990 requiredr 2A-57 t60 rO Yes Dear Taxpay€r i llerre responding to your reguest dated Feb. Z?, ?019r abost yourtax-exeopt status. l{e issued you a deternination letter in June a0tEr r€coghizingyou as tax-erenpt under Internal Revenue Code (IRC) Secti"on 501(e)(03). lle also shor* yourre not a private foundation as definedSectian 509(a) because yourre described Lh IRC Sections 170(b) (r) (A) (vt). Donors can deduct csntributlons they make to you as provided in IRCsection 170. Vourrs also qualified to recei.ve tax deductibl.e bequestsrIegacies' devis€sr transfersr or sifts under rRC $ections ?055r a106,and 2E22- In the heading of this letterr we indicated whether you must file anannual information return. If yourre regulred to file a returnr vounust ftle one of the fol.ln*ing by the 15th day sf the Fth tlqnth afterthe end of your annual accounting periodl - Form 99Or Return of Organization Exempt From Income Tax- Forfi 99OEZ' Short Frrn Return of Organi.zation Exernpt From Incone Tax - Forn 990-N, Electronic Notice (e-Postcardl for Tax-EreerptOrganieations Not Requirbd to File Forn 990 or Form 990-EZ- Fornr 99O-PFr Return of Privata Foundation or Section 4947(altI)Trust Treated as Private Foundation Aceordins to IRC Seetlon 6035(J)' lf you donrt file a reguired annualinformation return or notice for 5 consecutive yearsl rrerll revokeyour tax-exenpt status on the due date of the 5rd requlred return ornotice. You can get IRS forns or publications you need from ouF urebsite at www.irs.gov./forns-pubs or hy caIltnS 800-TAX-FORH (800-829-3676) " lf you have questionsr call 877-AZS-550O between 6 a.m, ofld li p.rn. r 075?139618Har. 05r 2019 LTR 4168C 0 20-37r60 t0 000000 00 00016513 CLE ELUH CIOWNTOI{N ASSOCIATION PO BOX 106 cLE ELUH ttA 989??- 0106 IocaI time r t iilre) . Honday through Friday (Alaska and Flawaii follow pacific Thank you for your cooperation, SincerelV Vours r /^*lA Teri H. Johnson 0perations Hanagerr All Ops. 3 I t 2019 TRIBUNE Advertising Donations 2019 Cle Elum Downtown Association TRIBUNE Matching Event Sponsorship Advertising Dollars as in-kind donation 61112019 - Explore! 2019 Visitor Guide - 112 Page 71412019 - Pioneer Days Program lnsert - Full Page 1012412019 - 2x4.75 Display Ad - SAVE THE DATE: 2019 Christmas in Cle Elum 1012412019 - 5x11.5 Display Ad - Boo-Elum Halloween event Oct. 31 1112812019 - Holiday Gift Guide Full Page Ad - Christmas in Cle Elum schedule 121512019 - 5x16.5 Display Ad - 2019 Ghristmas in Cle Elum TOTAL 2019 DONATTON $2,455.50 $350.00 $380.00 $85.50 $517.50 $380.00 $742.50 T NoRTHERN r$TnrAs LouNrY fI RIBtrNt P.O. Box 308 - Cle Elum, WA 98922 - www.NKOTribune.com Prepared by: Jana Stoner I office: 509-674-2511 | e-mail: jana@nkctribune.com Cle Elum Downtown Volunteer Hours Board Meetings (9 members x 4 hrs x L2 meetings) Committee Meetings: Promotions, Design, Org, Ec Vitality: 20 members x 4 hrs month x 12 meetings yearly: EVENTS Pioneer Days 25 people 15 hours BooElum 15 people x 4 hours Christmas in Cle Elum 21 x 6 hours Hanging Baskets 3 people x 4 hours Citywide Cleanup 50 people x 4 hours Board Recruitment and Outreach 3 people x 8 hours EC Vitality Outreach 3 people x 6 hours Board Community Outreach Meetings 4 people x 8 hours Total hr 432 960 375 60 126 T2 200 24 18 32 2239 C L E E LU M D OWNTOWN. C O l\rf 2O19 Recap 4- July 7Pioneer Facebook o o o 775 Link Clicks 183 Reactions 155,375 7O4 total impressions Link Clicks Avg Session Duration from 7 /04-7 /07 : 00:00:40 Website Users from 7 /04-7 /07:181 Avg Session Duration from 6/30-7103: 00:02:09 511 Reactions **Please note o a boosted event was done for this cam r 159,O42 total impressions Radio KXLE 30 Total Spots Run Date:10/25-10./29 Website Users from 1 0/01 -10/30: 798 Website Users from 9/01-9/30:147 Facebook 1O7,354 total impressions Avg Session Duration from 1 0/0"1-10130: 00:01:37 Avg Session Duration from 9 /01 -9/ 30: 00:04:58 540 Link Clicks 93 Reactions Radio KPO 36 Total Spotsa Website Users from 11/20-12/07:"1,181 Avg Session Duration from 1 'l/20-12/07: 00:00:58 Website Users from 1"1/02-11/19:208 Avg Session Duration from 1 1/20-12/07:00:04:43 Run Date:11/27-12/06 Facebook 15,699 total impressions Website Users from 12/0"1 -12/09: 1,1 81 Website Users from 1 1 /22-1 "l /30: 208 183 35 Link Clicks Reactions Avg Session Duration from 1 2/01-"12109: 00:00:51 Avg Session Duration from 1 1 /22-11/30: 00:01 :1 8 o ffi 2,015 Users to CleElumDowntown.com 186 Users from Organic Searches l. Ellensburg 2. Seattle 3. Roslyn 4. Spokane 5. Cle Elum 6. Chicago 7. lrvine 8. San Francisco 9. Spokane Valley 1O. Yakima -Total lmpressions: The # of times your ad was seen on screen - Link Clicks: The # of clicks on links within the ad - Reactions: # of reactions on your ad - Total Spots for radio: Amount of times your ad was played - Users to Website: Users who have initiated at least one session on the website within 2018. - Users from Organic Searches: Users that come to your site without clicking a link on another site - Top Cities: These are the top cities where your users came from to your site - Avg. Session Duration: The average length of a session Boo Elum: October 1- October 3O Christmas in Cle Elum: November 20- December 7 Christmas in Cle EIum Geotargeting: December 1- December 9 Website Analytics Top Cities Terminology Key Exhibit "B" Guidelines and Requirements for Expenditure Reimbursements from Lodging Tax Section 1. Branding Contractors who have been approved to utilize grant awards for advertising expenditures must incorporate Kittitas County and the appropriate City of Cle Elum, Ellensburg, or Roslyn tourism information as follows: A. Websites and Social Media Sites must include the County's and appropriate City's tourism website logo with an operational link to the site(s). The logo must be displayed on the contractor's home page, it must be sized no smaller thanTz inch in height, and must be surrounded by appropriate white space to allow easy recognition and legibility. Contractors shall not change the logo(s) in color or appearance. B. Print Advertising and Online Displav Advertising of all types ( including but not limited to newspaper, periodicals, flyers, posters, billboards, direct mail, e-newsletters, third-party websites, streaming displays, etc.) must include the County's and appropriate City's tourism website logo. The logo must be sized no smaller than% inch in height, and must be surrounded by appropriate white space to allow easy recognition and legibility. Contractors shall not change the logo(s) in color or appearance. C. Video Advertising of all types (including but not limited to television, online, electronic kiosks, motion billboards, etc.) must include the County's and appropriate City's tourism website logo. The logo must be sized no smaller than% inch in height, and must be surrounded by appropriate white space to allow easy recognition and legibility. Contractors shall not change the logo(s) in color or appearance. All logos and website information may be obtained by contacting the Director of Tourism, Kittitas County Chamber of Commerce. Seqti-on 2. Advertisi ng Reim bu rse ments Contractors seeking reimbursement from Lodging Tax Funds for advertising expenditures must adhere to the following guidelines and requirements for each type of advertising media utilized. A. Print Advertisins: 1-. Print advertising placed with any media provider which operates exclusively outside of Kittitas County may be reimbursed at LOO% of the cost, including any production costs. To operate exclusively outside of Kittitas County, the provider must not be physically located in the County and/or not distribute any media within the County. 2. Print advertising placed with any media provider which operates inside Kittitas County may be reimbursed as follows: a. For date-specific events, advertising the day of the event and up to 10 days prior to the event may be reimbursed at LOO% of the cost, including any production costs. b. For seasonal or year-round events, or for date-specific events outside of the time- frame in Section 2 A, (2)(al above, advertising reimbursement requests must include a statement from the media provider specifying the percentage distribution to areas outside of Kittitas County. Reimbursements will be allowed for the amount distributed outside of Kittitas County, including any production costs. B. Television Advertisins: L. Television advertising placed with any media provider outside the Yakima/Kittitas DMA will be reimbursed at 100% of the cost, including any production cost. 2. Television advertising placed with any media provider inside the Yakima /Kittitas DMA will be reimbursed as follows: a. For date-specific events, advertising the day of the event and up to 7 days prior to the event may be reimbursed at t}O% of the cost, including any production costs. b. For seasonal or year-round events, or for date-specific events outside of the time- frame in Section 2 B, 2(al above, advertising may be reimbursed at the rate of 70% of the total cost, including any production costs. C. Online Advertising L. Online advertising and promotion may be reimbursed at 100% of the cost, including any production cost. 2. Streamed media (radio, television, other) requests for reimbursement must include a statement from the media provider specif,iing the percentage of recipients which are outside of Kittitas County. Reimbursements will be allowed for the percentage distributed outside of Kittitas County, including any production costs. D. Direct Mail: 1. Direct mail advertising may be reimbursed at 100% of the cost, including any production cost, for each item mailed or shipped to a destination outside of Kittitas County. ln order to receive reimbursement, a list of the addresses and a signed statement from the contractor that the list is accurate, or other proof of delivery, must be provided along with other req uired documentation. E. Flvers/Posters: L Flyers or posters which are placed outside of Kittitas County may be reimbursed at 100% of the cost, including any production cost. ln order to receive reimbursement, a list of the locations where flyers or posters were posted outside of Kittitas County, a signed statement from the contractor that the list is accurate and a copy of the poster/flyer must be provided along with other required documentation. 2. Banners which are placed inside of Kittitas County may be reimbursed at LOO% of the cost, including any production costs. ln order to receive reimbursement, the banner cannot list a specified date or location. Request can only be made one time. 3. Signage (site layout use only) which are placed inside of the venue/facility of the event may be reimbursed at 100% of the cost, including any production costs. ln order to receive reimbursement, the signage cannot list specified date or location. Request can only be made one time. (i.e. ADA Parking /Parking, Loading Zone, Evacuation Route, Bathrooms, and Stage locations) F. Radio Advertisins: L. Radio advertising placed with any media provider located outside of Kittitas County may be reimbursed at 7OO% of the cost, including any production cost. 2. Radio advertising placed with any media provider located inside of Kittitas County may be reimbursed as follows: a. For date-specific events, advertising the day of the event and up to 7 days prior to the event may be reimbursed atLOOo/o of the cost, including any production cost. b. For seasonal or year-round events, or for date-specific events outside of the time- frame in Section 2F,2(al above, advertising may be reimbursed atthe rate of 3O%of the total cost, including any production costs. G. Operation Reimbursement: 7. Operation costs may be reimbursed IOO% of the paid invoice cost. ln order to receive reimbursement operations invoice must an approved cost from the Consolidated Lodging Tax committee members list. lnvoice provided must include notation of payment with proof of payment. 2. Mileage reimbursements that are outside of 50 miles of Kittitas County may be reimbursed at LOO% of cost. ln order to receive reimbursement, a signed statement from the receiver along with other required documentation. Mileage reimbursement subject to IRS mileage reimbursement rates which may change annually. 3. ltems not eligible for reimbursement: a. Salaries of employees b. Capitol purchases- any item with 3+ years life and over 55,000.c. Licenses, permits, insurance, or credit card fees