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HomeMy WebLinkAboutRequest for RFP_Hyak No Parking Enforcement ServicesKITTITAS COUNTY DEPARTMENT OF PUBLIC WORKS 2021 AGENDA STAFF REPORT AGENDA DATE: February 2, 2021 ACTION REQUESTED: Request to Authorize Advertising for a Request for Proposals for the following: "2021-2022 Hyak No Parking Enforcement Support Services" BACKGROUND: Ongoing illegal seasonal parking in Hyak continues impeding emergency response and is adversely impacting Public Works snow removal operations. Recent actions allowing impound yards in the Snoqualmie Limited Area of More Intense Rural Development, now enables the solicitation for parking enforcement services. INTERACTION: Public Works and the Sheriff's Office. RECOMMENDATION: Authorize advertising for service proposals for Parking Enforcement Support Services. HANDLING: Return one original to Public Works. ATTACHMENTS: Request for Proposals "2021-2022 No Hyak Parking Enforcement Support Services". LEAD STAFF: Mark R. Cook, Director. Page 1 of 2 Public Notice Kittitas County, Ellensburg WA REQUEST FOR PROPOSAL: 2021/2022 HYAK NO PARKING ENFORCEMENT SUPPORT SERVICES All submittals received after 5 PM Local Time on February 19, 2021 will be discarded PURPOSE: Recently, the Kittitas County Board of County Commissioners amended the Snoqualmie Limited Area of More Intense Rural Development (LAMIRD) allowing impounds yards. Seasonal illegal parking is impacting emergency response operations along with routine snow removal operations. The Department of Public Works is seeking proposals from qualified firms in deterring illegal seasonal parking within the community of Hyak. SCOPE OF PROJECT: Towing and impoundment of illegally parked vehicles or other innovative means of discouraging ongoing illegal parking in Hyak. It is anticipated that responders will consider new technologies such as smart release parking boots and/or other technologies that will not require removal of illegally parked vehicles. PROCEDURES FOR SUBMITTAL: If you wish to be considered for work under this Request for Proposal (RFP), you must be a registered consultant on the Municipal Research and Service Center of Washington — Shared Small Works and Consultant Roster (www.mrscroster.org). If interested in providing Hyak No Parking Enforcement Support Services to the County, submit a sealed envelope to Mark R. Cook, Kittitas County Public Works Director, at 411 N. Ruby St. Suite 1, Ellensburg WA 98926. Submittals shall include three copies of your RFP response utilizing provided County response forms. For your records, the County will provide a confirmation email to the contacts provided in the submittal confirming receipt of your interest in the proposal. Submittals received after February 19, 2021 will be disregarded. The County reserves the right to reject one or more submittals. SELECTION PROCESS AND PROPOSED SCHEDULE: Kittitas County selection will be based on the following criterion — a response form is provided in EXHIBIT 1 of this request: 1. The firm's ability providing necessary equipment and personnel 2. The firm's ability providing impoundment proximate to Hyak 3. Innovative technology deployment negating the need for vehicle impoundment 4. The firm's ability collecting County no -parking fines and conveying collected revenue to the County The selection process shall be in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat. 252, 42 U.S.C. §§ 2000d to 2000d-4) and the Regulations, hereby notifies all bidders that it will affirmatively ensure that any contract entered into pursuant to this advertisement, disadvantaged business enterprises and airport concession disadvantaged business enterprises will be afforded full and fair opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award. Anticipated Dates February 19, 2021 - Deadline for RFP submittals February 26, 2021 - Selection of Firm March 2, 2021 - Board of County Commissioners Contract Award The above noted schedule is tentative and may be changed based on the number of proposals submitted. Proposals will be evaluated immediately with final selection targeted for February 26, 2021. AGREEMENT OF SERVICES: The selected consultant(s) will be expected to enter into a standard Kittitas County Professional Services Agreement. Insurance requirements are included in that agreement. The contract period shall be March 2021 through March 2022. file:///C:/Users/candie.leader/Downloads/newspaper-text%20(6).html 1/25/2021 Page 2 of 2 Persons with disabilities may request this information be prepared and supplied in alternate forms by calling collect (509- 962-7523). Kittitas County reserves the right to accept or reject one or more proposal(s) or any items or part thereof or to waive any information or irregularities in the proposals. Kittitas County shall have the sole discretion to determine the most responsible proposal. ADDITIONAL INFORMATION: Responders are required to utilize provided County proposal forms. INQUIRIES: Direct all inquiries regarding this request for services to Mark Cook Director of Public Works at (509) 962-7523, or via e-mail: Mark Cook, mark.cook@co.kittitas.wa.us, 509-962-7523. More information is online at http://www.co.kittitas.wa.us/notices/. Publish: Daily Record: 02/04/2021; 02/11/2021; 02/18/2021 file:///C:/Users/candie.leader/Downloads/newspaper-text°/o20(6).html 1/25/2021 Page 1 of 1 For more information, contact Public Works Kittitas County shall evaluate statements of qualifications and performance data submitted by firms regarding the proposed project. Following the evaluation, the county may invite one or more firms to meet with county officials to discuss the project and the relative benefits of various methods of providing the desired services. The county then selects from among those firms the one "most highly qualified" to provide the required services. County procedures and guidelines are to include a plan to ensure that women, minority, and veteran -owned firms have the maximum opportunity to compete for the contract. The level of firm participation should be consistent with their availability within the relevant professional community. After choosing the most qualified firm, the county then negotiates with that firm for a contract at a price the county determines is fair and reasonable, considering the estimated value of the services to be rendered, as well as the scope and complexity of the project. If a satisfactory contract cannot be negotiated, the county formally terminates the negotiations with that firm and attempts to negotiate a contract with the next most qualified firm. The process continues until an agreement is reached or the search is terminated. In emergency situations, the process outlined above for procuring services maybe dispensed with upon a finding by the county that an emergency requires the immediate execution of the work involved. All submittals shall become the property of Kittitas County. Kittitas County reserves the right to reject all submittals and re -advertise if necessary. file:///C:[Users/candie.leader/Downloads/www-text%20(6).html 1/25/2021 ` i,SUillti...7b TlI..CO ,"_`° `'�, KZTTZTA45 COUNTY DEPARTMENT OF PUBLIC WORKS Mark Cook, Director KITTITAS COUNTY REQUEST FOR PROPOSAL: 2021/2022 HYAK NO PARKING ENFORCEMENT SUPPORT SERVICES ADVERTISEMENT: Kittitas County Newspaper of Record (Ellensburg Daily Record): Dates of Publication: February 4, 11 and 18, 2021 All submittals received after 5 PM Local Time on February 19, 2021 will be discarded PURPOSE: Recently, the lUttitas County Board of County Commissioners amended the Snoqualmie Limited Area of More Intense Rural Development (LAMIRD) allowing impounds yards. Seasonal illegal parking is impacting emergency response operations along with routine snow removal operations. The Department of Public Works is seeking proposals from qualified firms in deterring illegal seasonal parking within the community of Hyak. SCOPE OF PROJECT: Towing and impoundment of illegally parked vehicles or other innovative means of discouraging ongoing illegal parking in Hyak. It is anticipated that responders will consider new technologies such as smart release parking boots and/or other technologies that will not require removal of illegally parked vehicles. PROCEDURES FOR SUBMITTAL: If you wish to be considered for work under this Request for Proposal (RFP), you must be a registered consultant on the Municipal Research and Service Center of Washington — Shared Small Works and Consultant Roster (www.mrscroster.org). If interested in providing Hyak No Parking Enforcement Support Services to the County, submit a sealed envelope to Mark R. Cook, Kittitas County Public Works Director, at 411 N. Ruby St. Suite 1, Ellensburg WA 98926. Submittals shall include three copies of your RFP response utilizing provided County response forms. For your records, the County will provide a confirmation email to the contacts provided in the submittal confirming receipt of your interest in the proposal. Submittals received after February 19, 2021 will be disregarded. The County reserves the right to reject one or more submittals. 411 N. Ruby St. Suite 1 TEL (509) 962-7523 Ellensburg, WA 98926 FAX (509) 962-7663 Dept. of Public Works Page 2 SELECTION PROCESS AND PROPOSED SCHEDULE: Kittitas County selection will be based on the following criterion — a response form is provided in EXHIBIT 1 of this request: 1. The firm's ability providing necessary equipment and personnel 2. The fine's ability providing impoundment proximate to Hyak 3. Innovative technology deployment negating the need for vehicle impoundment 4. The firm's ability collecting County no -parking fines and conveying collected revenue to the County The selection process shall be in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat. 252, 42 U.S.C. §§ 2000d to 2000d-4) and the Regulations, hereby notifies all bidders that it will affirmatively ensure that any contract entered into pursuant to this advertisement, disadvantaged business enterprises and airport concession disadvantaged business enterprises will be afforded full and fair opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award. Anticipated Dates Tasks February 19, 2021 Deadline for RFP submittals February 26, 2021 Selection of Finn March 2, 2021 Board of County Commissioners Contract Award The above noted schedule is tentative and may be changed based on the number of proposals submitted. Proposals will be evaluated immediately with final selection targeted for February 26, 2021. AGREEMENT OF SERVICES: The selected consultant(s) will be expected to enter into a standard Kittitas County Professional Services Agreement. Insurance requirements are included in that agreement. The contract period shall be March 2021 through March 2022. Persons with disabilities may request this information be prepared and supplied in alternate forms by calling collect (509-962-7523). Kittitas County reserves the right to accept or reject one or more proposal(s) or any items or part thereof or to waive any information or irregularities in the proposals. Kittitas County shall have the sole discretion to determine the most responsible proposal. ADDITIONAL INFORMATION: Responders are required to utilize provided County proposal forms. Page 2 of 4 Dept. of Public Works Page 3 INQUIRIES: Direct all inquiries regarding this request for services to Mark Cook Director of Public Works at (509) 962-7523, or via e-mail: Mark Cook, mark. cooka co.kittitas.wa.us, 509-962-7523. Page 3 of 4 Dept. of Public Works Page 4 EXHIBIT 1: PROPOSAL RESPONSE FORM Page 4 of 4 41 ]Eƒ aƒ / 2/ (r \CD m ®z /{ \\ 7 CD {®» @7 ;]} {ƒ Q 2�E,e §] CD [ & E \ S R �CL rL k ]E \ e +§ 7§ , \ /\ - g\ \ ]j CD i // E \f ƒD /) \2 90 ) D e §§ rƒ §\ Em \\ \ 2 $ ] /@ )# 7 q /) \) )� §f f \ § ƒ ) E § T32 \ ƒ/ iCD /ƒ �� \ B \f - \ m §. §CD R \ ©�R. S [ D \ C \ / \ / \ D CD ® ƒ CD ( \ CD � $ƒ e� f 0 CD CD &\ 0 \ § §. f cr CD` §. &