2020-12-09-minutes-ec-study-session

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KITTITAS COUNTY EC STUDY SESSION MINUTES BOCC CONFERENCE ROOM, 205 WEST 5TH ROOM 108 - ELLENSBURG Regular Meeting WEDNESDAY 10:00 AM December 9, 2020 Board members present: Chairman Brett Wachsmith (via Webex), Vice -Chairman Laura Osiadacz (via Webex) Others: Event Center Director Kady Porterfield (via Webex), Event Center Program Manager Lacie Dawson (via Webex) Call to Order: Chairman Wachsmith called the meeting to order at 10:01am General Event and Rental Updates: There's a Bull Sale held on the grounds in mid-February. The Governor has extended the Stay Home Stay Healthy order until 1/4/21, but Kady is working on a health and safety plan for the bull sale as it can operate and move forward under an exemption for Livestock and Agriculture. Customer is willing to be flexible with sale and implement the COVID guidelines and recommendations. Special Projects: Clockum Demo - Kady is working to coordinate with Patti and start date tentatively set for April 2021. Some concerns involving cattle shows set for that timeframe (need wash racks for show). Commissioner Wachsmith stated that since the shows were scheduled prior to the demolition schedule, maybe Patti can reschedule so the revenue isn't lost. That will largely depend on COVID restrictions at the time as well and may not be an issue if can't have large events still. HVAC Yellow Halls - Kady is working with Patti on scheduling and currently scheduled for the end of January 2021. Asset Verification - Have all new staff since the last inventory, making locating items challenging, but it's a great project for us to go through everything during a slower time. City Project Updates: Reed Park - Kady is working with Brad Case from the City of Ellensburg as a stakeholder in the Reed Park redesign. PTC Reconnection — The reconnection plan would take place on the East side of the North parking lot. CWU, the City of Ellensburg, and Kittitas County will work together on the project to coordinate around the paving project in the North parking lot, but the reconnection project will be funded by a grant that was awarded to the City of Ellensburg. Would like to possibly pave the Alder St. area during the construction (likely to take place in 2022). Other Business: Break ins occurred on Friday night at the Frontier Village as well as one in Colockum. Kady has applied for a grant to purchase Wi-Fi cameras with heat sensors to detect when humans are present. Kady is confident about getting the grant money, but there is no current timeline for the funding. Commissioner Osiadacz stated that if break ins continue, looking into other storage options for the artifacts would be a good idea. Kady will bring that up with the Fair Board. 12/9/2020