HomeMy WebLinkAboutAgreement Corrections Cen Comp Health202r-035
AGREEMENT BETWEEN
KITTITAS COUNTY CORRECTION CENTER AND
CENTRAI, WASHINGTON COMPREHtrNSIVE MENTAL HEALTI{
This is a confract between Comprehensive Mental Healttr, hereinafter referred to as
COMPREHENSIVE, 402 South 4d'Ave, PO Box 959, Yakima WA 98907 and Kittitas County
(County) on behalf of the Kittitas County Sheriff's Office for the benefit of the Kittitas County
Jail hereinafter referred to as KCJ, 205 west 5th Ave, Suite l, Ellensburg, wA 98926.
I) Purpose:
The purpose of this agreement is to continue providing a jail-based service delivery program
between COMPREHENSIVE ancl KCJ.
II. General Terms and Conditions:
A) The period of performance of this agreement shall be from the date of signafure forward until
modified or tenninated by either party upon timely notice.
B) No alteration or variation of the term of this contract or understandings or agreements not
incorpor*ted herein, unless made in writing between the parties hereto, shall be binding.
C) In performing selices under this agreement, the KCJ and COMPREHENSIVE are
independent contractors, and nothing herein is to be construed as establishing an employer-
employee rel ationship.
D) The agencies agree that all work shall be performed in accordance with the highest
professional standards, and consistent with KCJ policies and procedures and
COMPREHEN SIVE regulations.
E) The parties hereby agree that no person will be discriminated against on the basis of race,
color, national origin, sex, or handicap or on the basis of any other protected status. This is in
accordance with Title VI of the 1964 Civil Rights Acts: section 504 of the Rehabilitation Act
1973, as amended; Title IX of the Education Amendments of 1972, and the Washington Law
Against Discrimination, as amended.
F) The parties agree to review the contract annually, and if the relationship is satisfactory, the
intent of both parties would be to have this agreement be ongoing until either party gives notice,
or the agreement is amended.
G) This agreement may be te.nninated by either party by providing a written notice to tenninate
ninety (90) days prior to the date of termination.
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H) Severability. In the event any provisions of this Agreement shall be determined to be
unenforceable or otherwise invalid for any reason, such provisions shatl be enforced and valid to
the extent pennitted by law. AII provisions of this Agreement are severable, and
turenforceability ot invalidity of a single provision herein shall not affect the remaining
provisions.
I) Governing Law and Venue. This Agreement shall be govemed by the laws of the State of
Washington, and venue for any lawsuit shall be the Kittitas County Superior Court.
J) Attomey's Fees. In the event it is necessary for either pafiy to utilize the services of an
attomey to enforce any of the terms of this Agreement, such enforcing party shall be entitled to
compensation for its reasonable attomey's fees and costs. In the event of litigation regarding any
terms of this Agreernent, the substantially prevailing party shall be entitled, in addition other
relief, to such reasonable attomey's fees anci costs as determined by &e Court.
K) Waiver of Breach. The waiver by either party of the breach of any provision of this
Agreement by the other party rnust be in writing and shall not operate nor be construed as a
waiver of any subsequent breach by such other party.
L) Savings Clause. Nothing in this Agreement shall be conshued so as to require the
commission of any act contrary to law, and rvherever there is any conflict between any
provisions of this Agreement and any statute, law, public regulation or ordinance, the latter shall
prevail but in such event, the provisions of this Agreement affected shall be curtailed and limited
only to the extent necessary to bring it within legal requirements.
III. KCJ agrees to;
A) Refer inmates to the COMPREHENSTVE clinician(s) for evaluation for services relating to
the inmate's overall behavior based upon observations of inmate conduct and the training of KCJ
staff as described herein.
B) Provide appropriate information on rreferred inmates.
C) Provide appropriate support for the COMPREHENSIVE clinician{s) to accomplish the
identified KC J services.
D) Designate Superintendent Steve Panattoni, his designee, or other individual assigned as such
by the Sheriff as contact person and liaison with COMPREHENSIVE.
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E) To pay $85 per hour for services provided by COMPREHENSIVE as descdbed herein. This
amount will not exceed $22,000 per year.
F) Pay invoice upon receipt from COMPREHENSWE for services rendered within 15 working
days.
IV. CWCMH agrees to:
A) Designate Brett Wenger or designee as COMPREHENSIVtr contact person and liaison with
KCJ and Daniel Ladd as contact person related to billing or contract.
B) Provide individual intervention services for iamates as requested by KCJ staff for the purpose
of assessment and recommendations fior inmates judged to be in need of clinical or crisis services
including legal action pursuant to the standards of RCW 71.05.
C) Provide prolbssionally appropriate documentation of assessment and recomrnendations for
specific inmates as requested by KCJ staff,
D) Provide consultation services to KCJ staff and contracted medical providers as requested by
KCJ.
V. COMPREHENSIVE and KCJ mutually agree:
A) To maintain an open line of communication between KCJ stafTand COMPREHENSIVE staff
for sharing pertinent information about inmates' behavior.
B) COMPREHENSIVE and KCJ shall comply with their established regulations regarding
confidentiality including federal HIPAA regulations. The paties shall sign and incorporate the
"Business Associato Agreement" pertaining to HIPAA compliance as an integral portion of
renewal of this agreement and before engaging in perfonnance of this agreement.
C) To acknowledge that referred inmates may refuse COMPREHENSIVE services except to any
extent mandated by law including court order.
D) That the COMPREHENSIVE, clinicians' activities willnot go beyond those duties as
approved by KCJ and COMPREHENSIVE except as otherwise provided by law.
E) COMPREHENSIVE agrees ts remove any clinician provided to KCJ immediately upon
written request by KCJ.
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F) COMPREITENSIVE will bill KCJ on a monthly basis, by the 15th of each month, for the
previous month's services at the rate of $85 per hour per clinician for services rendered as
described above.
G) Not to recruit for employment nor initiate contracts with employees of the other party during
the period of this contract.
H) Specific services may be cancelled or rescheduled for good cause by either party without
incurring any cost under this agreement. "Good cause' includes security or safety concetlls:
including unforeseen staffing shortages, that may impact the safe operations of the KCJ in the
judgement of the authorized KCJ personnel.
VI. Hold llarmless and Indemnification:
COMPREHENSIVE agrees to hold harmless, indemnify and defend Kittitas County, its officers,
agents and employees, from and against any and all claims, losses, or liability, lbr injuries,
sickness or death of persons, or damage to property, arising out of any willful misconduct or
negligent act, effor, or omission of COMPREHENSWE, its officers, agents, or employees, in
connection with the services required by the Agreement, provided, however, that:
(1) COMPREHENSIVE's obligations to indemnify, defend and hold harmless shall not extend
to injuries, sickness, death or damage caused by or resulting from the sole willful miscondr,rct or
negligence of Kittitas County, its officers, agents or employees or sub-consultants; and
{2) COMPREHENSIVE's obligations to indemnify, det'end and hold harnless for injuries,
sickness, death or damage caused by or resulting from the concurrent negligence or willful
misconduct of COMPREHENSIVE and Kittitas County or of COMPREHENSIVE and a third
party other than an officer, agent ()r employee of COMPRI,HENSIVE, shall apply only to the
extent of the negligence or willful misconduct of COMPREHENSIVE.
(3) The parties agree to cooperate to the greatest extent possible in the defense of any and all
claims that may implicate this Section.
VII. Interpretation:
This Agreement has been submitted to the scrutiny of all parties and their counsel, if desired, and
it shall be given a fair and reasonable interpretation in accordance with its words, without
considetation or weight given to its being drafted by any party or its counsel. Al[ words used in
the singular shall include the plural; the present tense shall include the future tense; and the
masculine gender shall include the feminine gender.
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VIII. Entire Agreement :
This Agreement represents the entire integrated Agreement between Kittitas County and
COMPREHENSIVE and supersedes all prior negotiations, representations or agreements, either
written or oral.
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IN WITNESS WHEREOF, the parties have executed this Agreeme,,t tlri* lql day of
202q.
APPROVED:
BOARD OF'COUNTY
COMPREHENSIVEMUNTALHEALTH KITTIT
?fi?$
CEO Date
COUNryOFKTTTITAS
SI{ERIFF'S OFFICE
tlllllltut /^
Date
the
as to Form:
By:+tn8??
Douglas R.
Deputy Prosecuting Attorney
County Contact:
Steve Panattoni
(sOe) 962-7s27
Kittitas County Jail
205 V/. 5'b Ave, Suite t
Ellensburg, WA 98926
Dx
=-\
70
llll
Contractor Address:
402 S. 4'h Ave.
Yakima, WA 98902
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BUSIN ESs ASSOCIATE/ qUALIFIED SERVICE
ORGAN IZATION AG REEM ENT
This Business Associate/Qualified Service Organization
Agreement ("BA/QSO Agreement") is
between
Comprehensive Healthcare
(Covered Entity)
and
(Kittitas County Jail|
(Business Associate)
Exhibit "A"
Page 1 of 8
B.B.A Attachment
Recitals
Covered Entity will make available and/or provide certain Protected Health lnformation and Records (as
defined below) to Business Associate in the course of the parties' relationship.
Business Associate will make available and/or provide certain Protected Health lnformation and Records (as
defined below) to Covered Entity in the course of the parties' relationship.
ln order to protect the privacy of the Protected Health lnformation and to comply with HIPAA and the HIPAA
Regulations (as defined below) as well as the Confidentiality of Substance Use Disorder Patient
Records,42 C.F.R. Part2; Covered Entity and Business Associate desire to enter into this BA/QSO
Agreement setting forth the terms and conditions of use and disclosure of Protected Health
lnformation.
ln consideration of the mutual promises set forth below, the parties agree as follows:
Article 1: Definitions
1.1 Business Associate. "Business Associate" shall mean (insert name of Business Associate)
1.2 Confidentiality Rule. "Confidentiality Rule" shall mean the Confidential of Substance Use Disorder
Patient Records in 42 CFR Part 2.
1.3 Covered EntiW. "Covered Entity" shall mean Comprehensive Healthcare
t.4 lndividual. "lndividual" shall have the same meaning as the term "individual" in 45 CFR 5 164.501 and
shall include a person who qualifies as a personalrepresentative in accordance with 45 CFR 5
164.s02(g).
1.5 HI.PAA. "HIPAA" means the Health lnsurance Portability & Accountability Act of 1996, P.L. 104-91
1.6 HIPAA Resulations. "HIPAA Regulations" mean the regulations promulgated under HIPAA by the U.S
Department of Health and Human Services, including the Privacy Rule.
L.7 Privacv Rule. "Privacy Rule" shall mean the Standards for Privacy of lndividually ldentifiable Health
lnformation in 45 CFR Part 160 and Part 164, Subparts A and E.
Page 2 of 8
B.B.A Attachment
1,8 Protected Health lnformation. "Protected Health lnformation" shall have the same meaning as the
term "protected health information" in 45 CFR 5 164.501, limited to the information created or
received by Business Associate from oron behalf of the Covered Entity. Theterm Protected Health
lnformation shall also include "Records" as provided herein.
1,9 Records. "Records" shall have the same meaning as the term "records" in 42 CFR 52.11.
1.10 Required Bv Law. "Required By Law" shall have the same meaning as the term "required by law" in 45
cFR 5 164.s01.
1.11 Secretarv. "Secretary" shall mean the Secretary of the Department of Health and Human Services or
the Secretary's designee.
I.72 General Rule. Capitalized terms not otherwise defined in this BA Agreement shall have the same
meaning as those terms in the Privacy Rule.
1.13 Qualified Seruice 9lganization. "Qualified Service Organization" shall have the same meaning as the
term "Qualified Service Organization" in 42 C.F.R. 5 2.11.
1.14 Substance Abuse Confidentiality Regulations. "Substance Abuse Confidentiality Regulations" shall
mean the regulations promulgated by the U,S. Department of Health and Human Services, Substance
Abuse and Mental Health Services Administration, including the Confidentiality Rule.
Article 2: Obliqations and Activitles oflgusiness Associatg
2.t Prohibitions. Business Associate agrees to not use or disclose Protected Health lnformation other
than as permitted or required by the BA/QSO Agreement or as required by applicable federal or state
laws and regulations.
2,2 Qualified Service Organization. Business Associate acknowledges that it may also be a Qualified
Service Organization as defined in 42 CFR 2.11 and as such: (i)acknowledges that, to the extent it
receives, stores, processes or otherwise deals with any information, whether recorded or not, relating
to a patient received or acquired by a federally assisted alcohol or drug program, it is fully bound by
the regulations in 42 CFR Part 2; and (ii) if necessary, will resist in judicial proceedings any efforts to
obtain access to any information, whether recorded or not, relating to a patient received or acquired
by a federally assisted alcohol or drug program, except as permitted by 42 CFR Part 2.
Page 3 of 8
B.B.A Attachment
2.3
2.4
2.5
2.6
Safequards. Business Associate agrees to implement and use appropriate safeguards and comply with
Subpart C of 45 CFR Part 164 to prevent use or disclosure of the Protected Health lnformation other
than as provided for by this BA/QSO Agreement. Agrees that, when Business Associate uses, discloses,
or requests Protected Health lnformation, it will limit the use, disclosure, or request to the minimum
necessary. Business Associate acknowledges that in receiving, transmitting, transporting, storing,
processing, or otherwise dealing with any Protected Health lnformation or Records received from the
Covered Entity identifying or otherwise relating to the patients within the Covered Entity, it is fully
bound by the provisions of the federal regulations governing the Confidentiality of Substance Use
Disorder Patient Records, 42 C.F.R, Parl2; and the Health lnsurance Portability and Accountability Act
(HIPAA),45 C.F.R. Parts 142, L60,162, and 164.
Mitieation. Business Associate agrees to mitigate promptly, to the extent practicable, any harmful
effect that is known to Business Associate of a use or disclosure of Protected Health lnformation by
Business Associate in violation of the BA Agreement, the Privacy Rule, Confidentiality Rule or other
applicable federal or state law and regulations.
Reports of lm,proper Use or Disclosure. Business Associate agrees to immediately report to Covered
Entity any use or disclosure of the Protected Health lnformation not provided for by this BA Agreement
of which it becomes aware. Business Associate also agrees to immediately report to Covered Entity
about any complaint that the Business Associate receives concerning the handling of Protected Health
lnformation or compliance with this BA Agreement. Business Associate must notify Covered Entity of
any Breach relatingto Unsecured Protected Health lnformation, which notice shall be in compliance
with the requirements of the HITECH Act and shall be given to Covered Entity at its designated address
for receiving such notices, as soon as practicable and without unreasonable delay, and in no case later
no later than five (5) business days after such breach is discovered by Business Associate. Such notice
shall include, to the extent possible, the identification of each individual whose Unsecured Protected
Health lnformation has been, or is reasonably believed by Business Associate to have been breached,
along with other available information that Covered Entity may be required to include in its
notification to the individual. Notice to Covered Entity may be given by email, return receipt requested
or certified mail, return receipt requested. lf Business Associate learns subsequent to its initial
notification to Covered Entity of any additional information that Covered Entity may need for its
required notification to individuals, Business Associate shall promptly notify Covered Entity of such
information in the same manner as specified above.
Disclosures to Aeents and Subcontractors. ln accordance with 45 CFR 164,502(e)(1)(ii), 164.308(bX2),
and 42 CFR Part 2 if applicable, ensure that any subcontractors that create, receive, maintain, or
transmit Protected Health lnformation on behalf of the business associate agree to the same
restrictions, conditions, and requirements that apply to the business associate with respect to such
information;
Page 4 of 8
B.B.A Attachment
2.7 AcCegl. To enable the Covered Entity to fulfill its obligations under the Privacy Rule, Business
Associate agrees to make Protected Health lnformation in Designated Record Sets that are maintained
by Business Associates or its agents or subcontractors available to Covered Entityfor inspection and
copying within ten (10) days of a request by Covered Entity. lf an lndividual requests inspection and
copying of Protected Health lnformation directly from Business Associate or its agents or
subcontractors, Business Associate shall notify the Covered Entity in writing within five (5) business
days of receipt of the request, and shall defer to, and comply with, Covered Entity's direction in a
timely manner regarding the response to the lndividual regarding the request for inspection and
copying.
2.8 A.menCme4! To enable the Covered Entity to fulfill its obligations under the Privacy Rule, Business
Associate agrees to make any amendment(s) to Protected Health lnformation in a Designated Record
Set that are maintained by Business Associate or its agents or subcontractors that the Covered Entity
directs or agrees to pursuant to 45 CFR 5 164 within ten (10) days of a request by Covered Entity. lf an
lndividual requests amendment of Protected Health lnformation directly from Business Associate or its
agents or subcontractors, Business Associate shall notify the Covered Entity in writing within five (5)
business days of receipt of the request, and shall defer to, and comply with, Covered Entity's direction
in a timely manner regarding the response to the lndividual regarding the request for amendment.
2.9 Federal Government Officials. Business Associate agrees to make internal practices, books, and
records, including policies and procedures and Protected Health lnformation, relating to the use and
disclosure of Protected Health lnformation received from, or created or received by Business Associate
on behalf of, Covered Entity available to the Secretary as designated by the Secretary, for purposes of
the Secretary determining Covered Entity's compliance with the Privacy Rule. Business Associate shall
notify Covered Entlty regarding any Protected Health lnformation that Business Associate provides to
the Secretary concurrently with providing such Protected Health lnformation to the Secretary, and
upon Covered Entity's request, shall provide Covered Entity with a duplicate copy of such Protected
Health lnformation.
2.10 Documentation of Disclosures. Business Associate agrees to implement a process for documenting
such disclosures of Protected Health lnformation and information related to such disclosures as would
be required for Covered Entity to respond to a request by an lndividual for an accounting of disclosures
of Protected Health lnformation in accordance with 45 CFR 5 164.528.
2.11. Accounting of Disclosures. Business Associate agrees to provide to Covered Entity the information
collected in accordance with Section 2.9 of this BA Agreement within ten (10) days of the Covered
Entity's request in order to permit Covered Entity to respond to a request by an lndividual for an
accounting of disclosures of Protected Health lnformation in accordance with 45 CFR S 164.528. lf an
individual requests an accounting directly from Business Associate or its agents or subcontractors,
Business Associate must notify Covered Entity in writing within five (5) business days of the request,
and shall defer to, and comply in a timely manner with, Covered Entity's direction regarding the
response to the lndividual regarding the request for an accounting.
Page 5 of 8
B.B.A Attachment
3.1
3.2
3.3
4.r
4.2
4.3
4.4
5.1
Article 3: Permitted Uses and Disclosures bv Business Associate
Specific Purposes. Business associate may only use or disclose protected health information as
required or permitted by law.
leeal Responsibilities. Except as otherwise limited in this Agreement, Business Associate may use
Protected Health lnformation for the proper management and administration of the business associate
or to carry out the legal responsibilities of the business associate.
Reportine Law Violations. Business Associate may use Protected Health lnformation to report
violations of law to appropriate Federal and State authorities, consistent with 5 164.502(jX1).
Article 4: Oblieations of Covered Entitv
Notice of Privacv Practices. Covered Entity shall notify Business Associate of any limitation(s) in its
notice of privacy practices of Covered Entity in accordance with 45 CFR 5 164,520, to the extent that
such limitation may affect Business Associate's use or disclosure of Protected Health lnformation.
lndividual Permission. Covered Entity shall notify Business Associate of any changes in, or revocation
of, permission by lndividual to use or disclose Protected Health lnformation, to the extent that such
changes may affect Business Associate's use or disclosure of Protected Health lnformation.
Restrictions. Covered Entity shall notify Business Associate of any restriction to the use or disclosure
of Protected Health lnformation that Covered Entity has agreed to in accordance with 45 CFR S
764.522 and 42 CFR Part 2, to the extent that such restriction may affect Business Associate's use or
disclosure of Protected Health lnformation.
Prohibited Requests. Covered Entity shall not request Business Associate to use or disclose Protected
Health lnformation in any manner that would not be permissible under the Privacy Rule or
Confidentiality Rule if done by Covered Entity.
Article 5: Ternland Termination
Term. The Term of this BA Agreement shall be effective as of the date signed, and shall terminate
when allof the Protected Health lnformation provided by Covered Entity to Business Associate, or
created or received by Business Associate on behalf of Covered Entity, is destroyed or returned to
Covered Entity, or, if it is infeasible to return or destroy Protected Health lnformation, protections are
extended to such information, in accordance with the termination provisions in this Section.
Page 6 of 8
B.B.A Attachment
5.2 Terminatioo for Cause., Upon Covered Entity's knowledge of a material breach by Business Associate,
Covered Entity shall either:
A. Provide an opportunity for Business Associate to cure the breach or end the violation, and
terminate this Agreement if Business Associate does not cure the breach or end the violation
within the time specified by Covered Entity;
B. lmmediately terminate this Agreement if Business Associate has breached a materialterm of
this Agreement and cure is not possible; or
C. lf neither termination nor cure is feasible, Covered Entity shall report the violation to the
Secretary,
5.3 Effect of Termination.
A. Except as provided in paragraph (B) of this section, upon termination of this Agreement, for
any reason, Business Associate shall return or destroy all Protected Health lnformation
received from Covered Entity or created or received by Business Associate on behalf of
Covered Entity. This provision shall apply to Protected Health lnformation that is in the
possession of subcontractors or agents of Business Associate. Business Associate shall retain
no copies of the Protected Health lnformation.
B. ln the event that Business Associate determines that returning or destroying the Protected
Health lnformation is infeasible, Business Associate shall provide to Covered Entity notification
of the conditions that make return or destruction infeasible. Business Associate shall
thereafter extend the protections of this Agreement to such Protected Health lnformation and
limit further uses and disclosures of such Protected Health lnformation to those purposes that
make the return or desffuction infeasible, for so long as Business Associate maintains such
Protected Health lnformation.
5,4 Survival. The respective rights and obligations of Business Associate under this Article 5 shall survive
the termination of thls BA Agreement.
Article 6: Miscellaneous
6.1 Reeulatorv References. A reference in this Agreement to a section in the Privacy Rule means the
section as in effect or as amended.
Page 7 of 8
B.B.A Attachment
6,2
5.3
6.4
6.5
lf to Covered Entitv:
Comprehensive Healthcare
PO Box 959
Yakima, WA 98907
ly,Ct0
ensive Healthcare
Date clay u#rs, sh6riff
Sheriff, Kittitas County
Amendment. The Parties agree to take such action as is necessary to amend this Agreement from time
to time as is necessary for Covered Entity to comply with the requirements of the Privacy Rule and the
Health lnsurance Portability and Accountability Act of L996, Pub. L. No. 104-191 and the
Confidentiality Rule.
Interpretation. Any ambiguity in this Agreement shall be resolved to permit Covered Entity to comply
with the Privacy Rule.
State Law. ln addition to HIPAA and the HIPAA Regulations, Business Associate shall comply with all
applicable state and federal privacy and security laws.
Notices. Under the terms of this BA Agreement, either party shall be deemed as being given notice, if
delivered personally, or if mailed by first class United States mail, postage prepaid, and addressed as
follows;
The parties mutually agree as of the date above to this agreement.
lf to Business Associate:
Kittitas County Jail
205 West 5th Ave, Suite 1
Ellensburg, WA 98926
L'gW PL* ,)-/vt7.t4./t-t3.21{4,r
Date
Page 8 of 8
3.8.A Attachment