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Public Notice
Kittitas County, Ellensburg WA
REQUEST FOR PROPOSALS: Kittitas County Department of Public Works Snow Removal Support Services 2021
All submittals received after Friday, February 5,2021will be discarded
PURPOSE:
Kittitas County Department of Public Works is experiencing impacts to our snow removal operations resulting from the
COVID 19 virus. Attempting to avoid significant reductions in service to county residents, we are soliciting private
construction companies for interest in providing time and material contract support supplementing County Public Works
snow removal efforts.
SCOPE OFPROJECT:
Public Works proposes making snow routes available to contractors for soliciting support on a "time and material contract"
basis. We are requesting responders provide the following: equipment and operator availability, equipment with operator
hourly rates, the willingness to provide primary route service along with the potential providing secondary route service and
probable response time upon notice to plow from Public Works. We anticipate awarding multiple contractors serving
multiple maintenance districts (attached as EXHIBIT 2 to this solicitation). Responders will be evaluated against one
another within the same maintenance district for service award in that district based on review of the requested information
above.
PROCEDURES FOR SUBMITTAL:
If you wish to be considered for work under this Request for Proposal, you must be a registered consultant on the Municipal
Research and Service Center of Washington - Shared Small Works and Consultant Roster (www.mrscroster.org).
Please direct all questions to Kittitas County Construction Manager Mr. Darren Case (509-962-7523).
Please complete the enclosed offer form (EXHIBIT l) and deliver to the Department of Public Works,4l I North Ruby
Suite 1, Ellensburg, WA 98926 by 5:00 PM local time February 5,2021. Submit a sealed envelope to Mark R. Cook Public
Works Director, "Affention Snow Removal Services 2021", at 4l I N. Ruby St. Suite l, Ellensburg WA 98926. Submittals
shall include three copies of your proposal for service utilizing the provided form(s) found in EXHIBIT I of this
solicitation.
For your records, the County will provide a confirmation email to the contacts provided in the submittal confirming receipt
of your interest in the proposal. Submittals received after February 5,2021wiII be disregarded.
The County reserves the right to reject one or more submittals.
SELECTION PROCESS AND PROPOSED SCHEDULE:
Kittitas County selection will be based (District by District) on the firm's ability to provide sufficient snow removal
equipment with provided operator, the combined equipment and operator hourly rate, the ability in providing primary and
secondary route service (minimally must commit to providing primary route service), the probable response time following
a "call out" from Public Works management staff. Public Works anticipates making awards for service by February 16,
2021.
Kittitas County, in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 51at.252,42 U.S.C. $$
2000d to 2000d-4) and the Regulations, hereby notifies all bidders that it will affirmatively ensure that any contract entered
into pursuant to this advertisement, disadvantaged business enterprises and airport concession disadvantaged business
enterprises will be afforded full and fair opportunity to submit bids in response to this invitation and will not be
discriminated against on the grounds of race, color, or national origin in consideration for an award.
The above noted schedule is tentative and may be changed based on the number of proposals submitted. Proposals will be
evaluated immediately with final selection targeted for mid-February 2021.
AGREEMENT OF SERVICES:
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The selected contractor(s) will be expected to enter into a standard Professional Services Agreement with the County
Insurance requirements are included in that agreement. The conhact period shall be 02/2021through 1212021.
WAGE RATES:
Current Washington State Prevailing Wages shall apply. Washington State L & I Intent to Pay Prevailing Wage, Affidavit
of Wages Paid, and Certified Payroll Reports are required for payment.
Persons with disabilities may request this information be prepared and supplied in alternate forms by calling collect (509-
962-7s23).
Kittitas County reserves the right to accept or reject one or more proposals or any items or part thereof or to waive any
information or inegularities in the proposals. Kittitas County shall have the sole discretion to determine the most
responsible proposal.
INQUIRIES:
Direct all inquiries regarding this request for services to Darren Case, Construction Manager of Public Works at (509) 962-
7523, or via e-mail:
Darren Case
darren. case@co.kittitas. wa.us
More information is online at http ://www. co.kittitas.wa. us/notices/
of the
Publish:
Daily Record: 0l l2l 12021; 0l 128/2021; 0210412021
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