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HomeMy WebLinkAboutGrant AwardDepartment of Justice (DOJ) Office of Justice Programs Office of the Assistant Attomey General Wqshington, D.C. 2053 I Commissioner Brett Wachsmith Kittitas County 205 West 5th Ave Suite 108 Ellensburg, W A 98926-2887 Dear Commissioner Wachsmith: On behalf of Attomey General William P. Barr, it is my pleasure to inform you that the Office of Justice Programs (OJP), U.S. Departrnent ofJustice (DOJ), has approved the application by Kittitas County for an award under the OJP funding opportunity entitled "Comprehensive Opioid, Stimulant, and Substance Abuse Site-based Program: Local or Tribal Applications.'i The approved award amount is $600,000. These funds are for the project entitled Kittitas County COSSAP Project. The award document, including award conditions, is enclosed. The entire document is to be reviewed carefully before any decision to accept the award. Also, the webpage entitled "Legal Notices: Special circumstances as to particular award conditions" (ojp.gov/funding/Explore/LegalNotices-AwardReqts.htm) is to be consulted prior to an acceptance. Through that "Legal Notices" webpage, OJP sets out - by funding opportunity -- certain special circumstances that may or will affect the applicability of one or more award requirements. Any such legal notice pertaining to award requirements that is posted though that webpage is incorporated by reference into the award. Please note that award requirements include not only award conditions, but also compliance with assurances and certifications that relate to conduct during the period of performance for the award. Because these requirements encompass financial, administrative, and programmatic matters, as well as other important matters (e.g., specific restrictions on use of funds), it is vital that all key staffknow the award requirements, and receive the award conditions and the assurances and certifications, as well as the application as approved by OJP. (lnformation on all pertinent award requirements also must be provided to any subrecipient of the award.) Should Kittitas County accept the award and then fail to comply with an award requirement, DOJ will pursue appropriate remedies for non-compliance, which may include termination of the award and/or a requirement to repay award funds. Please direct questions regarding this award as follows: - For program questions, contact Jocelyn Linde, Program Manager at (202) 598-1045; and - For financial questions, contact the Customer Service Center of OJP's Office of the Chief Financial Officer at (800) 458-0786, or at ask.ocfo@usdoj.gov. We look forward to working with you. Sincerely, Katharine T. Sullivan Principal Deputy Assistant Attorney General Encl Department of Justice (DOJ) Office of Justice Programs Office of Civil Rights Washington, DC 2053I Commissioner Brett Wachsmith Kittitas County 205 West 5th Ave Suite 108 Ellensburg, W A 98926-2887 Dear Commissioner Wachsmith Congratulations on your recent award. The Office for Civil Rights (OCR), Office of Justice Programs (OJP), U.S. Department of Justice (DOJ) has been delegated the responsibility for ensuring that recipients of federal financial assistance from the OJP, the Office of Community Oriented Policing Services (COPS), and the Office on Violence Against Women (OVW) are not engaged in discrimination prohibited by law, Several federal civil rights laws, such as Title VI of the Civil Rights Act of 1964 and Title IX of the Education Amendments of 1972, require recipients of federal financial assistance to give assurances that they will comply with those laws. In addition to those civil rights laws, many grant program statutes contain nondiscrimination provisions that require compliance with them as a condition of receiving federal financial assistance. For a complete review of these civil rights laws and nondiscrimination requirements, in connection with OJP and other DOJ awards, see https://ojp.gov/funding/Explore/LegalOverview/CivilRightsRequiremenrs.hrm Under the delegation of authority, the OCR investigates allegations of discrimination against recipients from individuals, entities, or groups. In addition, the OCR conducts limited compliance reviews and audits based on regulatory criteria. These reviews and audits permit the OCR to evaluate whether recipients offinancial assistance from the Department are providing services in a non- discriminatory maruler to their service population or have employment practices that meet equal-opportunity standards. Ifyou are a recipient ofgrant awards under the Omnibus Crime Control and Safe Streets Act or the Juvenile Justice and Delinquency Prevention Act and your agency is part ofa criminaljustice system, there are two additional obligations that may apply in connection with the awards: (1) complying with the regulation relating to Equal Employment Opportunity Programs (EEOPs); and (2) submitting findings of discrimination to OCR. For additional information regarding the EEOP requirsment, see 28 CFR Part 42, subpart E, and for additional information regarding requirements when there is an adverse finding, see 28 C.F.R. $$ a2.20a(c), .205(c)(5). Please submit information about any adverse finding to the OCR at the above address. We at the OCR are available to help you and your organization meet the civil rights requirements that are associated with OJP and other DOJ grant funding. If you would like the OCR to assist you in fulfilling your organization's civil rights or nondiscrimination responsibilities as a recipient offederal financial assistance, please do not hesitate to let us know. Sincerely, Vn;*4 1.^*- Michael L. Alston Director cc:Grant Manager Financial Analyst Department of Justice (DOJ) Office of Justice Programs Bureau of Justice Assistance Grant PAGE I OF 16 L RECIPIENT NAME AND ADDRESS (tncluding Zip Code) Kittitas County 205 West 5th Ave Suite 108 Ellensburg, W A 98926 -2887 4, AWARDNUMBER: 2O2O-AR-BX.OI48 5. PROJECT PERIOD: FROM BUDGET PERIOD: FROM 10/01/2020 To t0/01/2020 To 09/30/2023 09/30/2023 6. AWARD DATE 7, ACTION tnitial2a. GRANTEE IRS/VENDOR NO. 916002149 8. STJPPLEMENT NUMBER 00 2b. GRANTEE DUNS NO, ot0202s47 9, PREVIOUS AWARD AMOLINT $0 3. PROJECT TITLE Kittitas County COSSAP Prolect IO. AMOLINT OF THIS AWARD $ 600,000 I I. TOTAL AWARD s 600,000 I2, SPECIAL CONDITIONS THE ABOVE GRANT PROJECT IS APPROVED SUBJECTTO SUCH CONDITIONS OR LIMITATIONS AS ARE SET FORTH ON THE ATTACHED PAGE(S), I3. STATUTORY ATJTHORITY FOR GRANT This project is supported under FY20(BJA - COSSAP) Pub. L. No. I l6-93, 133 Stat 23t7,2409 l4 . CATALOG OF DOMESTIC FEDERAL ASSTSTANCE (CFDA Nurnber) 16.838 - Comprehensive Opioid Abuse Site-Bmed Program 15. METHOD OF PAYMENT GPRS AGENCY APPROVAL GRANTEE ACCEPTANCE I6. TYPED NAME AND TITLE OF APPROVING OFFICTAL Kathaine T. Sullivm Principal Deputy Assistmt Attomey Geneml I8. TYPED NAME AND TITLE OF AUTHORIZED GRANTEE OFFICIAL Brett Wachslnith Chair of Board of Cormissioners I7. SIGNATURE OF APPROVING OFFICIAL 19. t l5lzt AGENCY USE ONLY 20. ACCOUNTING CLASSIFICATION CODES FISCAL FLIND BUD. DIV, YEAR CODE ACT. OFC. REG. SUB. POMS 21. VARUGT3920 xBAR800000 AMOUNT 600000 oJP FORM 4000/2 (REV. 5-87) PREVIOUS EDITTONS ARE OBSOLETE. oJP FORM 4000/2 (REV. 4-88) Deparhnent of Justice (DOJ) Office of Justice Programs Bureau of Justice Assistance AWARD CONTINUATION SHEET Grant PAGE 2 OF 16 PROJECTNUMBER 2O2O-AR-BX-OI48 AWARD DATE SPECIAL CONDITIONS l. Requirements of the award; remedies for non-compliance or for materially false statements The conditions of this award are material requirements of the award. Compliance with any assurances or certifications submitted by or on behalfofthe recipient that relate to conduct during the period ofperformance also is a material requirement of this award. Limited Exceptions. In certain special circumstances, the U.S. Department of Justice ("DOJ") may determine that it will not enforce, or enforce only in part, one or more requirements otherwise applicable to the award. Any such exceptions regarding enforcement, including any such exceptions made during the period ofperformance, are (or will be during the period of performance) set out through the Office of Justice Programs ("OJP") webpage entitled "Legal Notices: Special circumstances as to particular award conditions" (ojp.gov/funding/Explore/LegalNotices-AwardReqts.htm), and incorporated by reference into the award. By signing and accepting this award on behalfofthe recipient, the authorized recipient official accepts all material requirements ofthe award, and specifically adopts, as ifpersonally executed by the authorized recipient official, all assurances or certifications submitted by or on behalfofthe recipient that relate to conduct during the period of performance. Failure to comply with one or more award requirements -- whether a condition set out in full below, a condition incorporated by reference below, or an assurance or certification related to conduct during the award period - may result in OJP taking appropriate action with respect to the recipient and the award. Among other things, the OJP may withhold award funds, disallow costs, or suspend or terminate the award. DOJ, including OJP, also may take other legal action as appropriate. Any materially false, fictitious, or fraudulent statement to the federal govsrrunent related to this award (or concealment or omission of a material fact) may be the subject of criminal prosecution (including under l8 U.S.C. l00l andlor 1621, and/or34 U.S.C. 10271-10273),andalsomayleadtoimpositionofcivilpenaltiesandadministrativeremediesforfalse claims or otherwise (including under 3 I U.S.C. 3729-3730 and 3801-3812). Should any provision ofa requirement ofthis award be held to be invalid or unenforceable by its terms, that provision shall first be applied with a limited construction so as to give it the maximum effect permitted by law. Should it be held, instead, that the provision is utterly invalid or -unenforceable, such provision shalt be deemed severable from this award. oJP FORM 4000/2 (REV. 4-88) Department of Justice (DOJ) Office of Justice Programs Bureau of Justice Assistance AWARD CONTINUATION SHEET Grant PAGE 3 OF 16 PROJECTNUMBER 2O2O-AR-BX-oI48 AWARD DATE SPECIAL CONDITIONS 2. Applicability of Part 200 Uniform Requirements The Uniform Administrative Requirements, Cost Principles, and Audit Requirements in 2 C.F.R. Part200, as adopted and supplemented by DOJ in 2 C.F.R. Part 2800 (together, the "Part 200 Uniform Requirements") apply to this FY 2020 award from OJP. The Part 200 Uniform Requirements were first adopted by DOJ on December 26,2014. If this FY 2020 award supplements funds previously awarded by OJP under the same award number (e.g., funds awarded during or before December 2014), the Part 200 Uniform Requirements apply with respect to all funds under that award nurnber (regardless ofthe award date, aud regardless ofwhether derived from the initial award or a supplemental award) that are obligated on or after the acceptance date ofthis FY 2020 award. For more information and resources on the Part 200 Uniform Requirements as they relate to OJP awards and subawards ("subgrants"), see the OJP website at https://ojp.gov/funding/Part200UniformRequirements.htm. Record retention and access: Records pertinent to the award that the recipient (and any subrecipient ("subgrantee") at any tier) must retain -'typically for a period of3 years from the date ofsubmission ofthe final expenditure report (SF 425), unless a different retention period applies - and to which the recipient (and any subrecipient ("subgrantee") at any tier) must provide access, include performance measurement information, in addition to the financial records, supporting documents, statistical records, and other pertinent records indicated at 2 C.F.R. 200.333. In the event that an award-related question arises from documents or other materials prepared or distributed by OJP that may appear to conflict with, or differ in some way from, the provisions of the Part 200 Uniform Requirements, the recipient is to contact OJP promptly for clarification. 3. Compliance with DOJ Grants Financial Guide References to the DOJ Grants Financial Guide are to the DOJ Grants Financial Guide as posted on the OJP website (currently, the "DOJ Grants Financial Guide" available at https://ojp.gov/financialguide/DOJ/index.htm), including any updated version that nay be posted during the period of performance. The recipient agrees to comply with the DOJ Grants Financial Guide. 4. Reclassification ofvarious statutory provisions to anew Title 34 ofthe United States Code On September l, 2017, various statutory provisions previously codified elsewhere in the U.S. Code were editorially reclassified (that is, moved and renumbered) to a new Title 34, entitled "Crime Control and Law Enforcement." The reclassification encompassed a number ofstafutory provisions pertinent to OJP awards (that is, OJP grants and cooperative agreements), including many provisions previously codified inTitle 42 of the U,S. Code. Effective as of September l, 2017 , any reference in this award document to a statutory provision that has been reclassified to the new Title 34 ofthe U.S. Code is to be read as a reference to that statutory provision as reclassified to Title 34. This rule ofconstruction specifically includes references set out in award conditions, references set out in material incorporated by reference through award conditions, and references sst out in other award requirements. oJP FORM 4000/2 (REV. 4-88) Department of Justice (DOJ) Office of Justice Programs Bureau of Justice Assistance AWARD CONTINUATION SHEET Grant PAGE 4 OF 16 PROJECTNUMBER 2O2O-AR-BX-oI48 AWARD DATE SPECIAL CONDITIONS 5. Required training for Point ofContact and all Financial Points ofContact Both the Point of Contact (POC) and all Financial Points of Contact (FPOCs) for this award must have successfully completed an "OJP financial management and grant administration training" by 120 days after the date ofthe recipient's acceptance ofthe award. Successful completion ofsuch a training on or after January l, 2018, will satisfi this condition. In the event that either the POC or an FPOC for this award changes during the period ofperformance, the new POC or FPOC must have successfully completed an "OJP financial management and grant administration training" by 120 calendar days after -- (1) the date ofOJP's approval ofthe "Change Grantee Contact" CAN (in the case ofa new POC), or (2) the date the POC enters information on the new FPOC in GMS (in the case of a new FPOC). Successful completion ofsuch a training on or after January l, 2018, will satis$r this condition. A list of OJP trainings that OJP will consider "OJP financial management and grant administration training" for purposss of this condition is available at https://www.ojp.gov/training/fmts.htm. All trainings that satisf, this condition include a session on grant fraud prevention and detection. The recipient should anticipate that OJP will immediately withhold ("freeze") award ftrnds if the recipient fails to comply with this condition. The recipient's failure to comply also may lead OJP to impose additional appropriate conditions on this award. 6. Requirements related to "de minimis" indirect cost rate A recipient that is eligible under the Part 200 Uniform Requirements and other applicable law to use the "de minimis" indirect cost rate described in 2 C.F.R. 200.414(f), and thai elects to use the "de minimis" indirect cost rate, must advise OJP in writing of both its eligibility and its election, and must comply with all associated requirements in the Part 200 Uniform Requirements. The "de minimis" rate may be applied only to modified total direct costs (MTDC) as defined by the Part 200 Uniform Requirements. 7. Requirement to report potsntially duplicative funding Ifthe recipient currently has other active awards offederal funds, or ifthe recipient receives any other award offederal funds during the period of performance for this award, the recipient promptly must determine whether funds from any ofthose other federal awards have been, are being, or are to be used (in whole or in part) for one or more ofthe identical cost items for which funds are provided under this award. Iflso, the recipient must promptly notit, the DOJ awarding agency (OJP or OVW, as appropriate) in writing of the potential duplication, and, if so requested by the DOJ awarding agency, must seek a budget-modification or change-of-project-scope grant adjustment notice (GAN) to eliminate any inappropriate duplication olfunding. oJP FORM 4000/2 (REV. 4-88) Department of Justice (DOJ) Office of Justice Programs Bureau of Justice Assistance AWARD CONTINUATION SHEET Grant PAGE 5 OF 16 PROJECTNUMBER 2O2O.AR.BX-OI48 AWARD DATE SPECIAL CONDITIONS 8. Requirements related to System for Award Management and Universal Identifier Requirements The recipient must comply with applicable requirements regarding the System for Award Management (SAM), currently accessible at https://www.sam.gov/. This includes applicable requirements regarding registration with SAM, as well as maintaining the currency of information in SAM. The recipient also must comply with applicable restrictions on subawards ("subgrants") to first-tier subrecipients (first-tier "subgrantees"), including restrictions on subawards to entities that do not acquire and provide (to the recipient) the unique entity identifier required for SAM registration. The details ofthe recipient's obligations related to SAM and to unique entity identifiers are posted on the OJP web site at https://ojp.gov/funding/Explore/SAM.htm (Award condition: System for Award Management (SAM) and Universal Identifier Requirements), and are incorporated by reference here. This condition does not apply to an award to an individual who received the award as a natural person (i.e., unrelated to any business or non-profit organization that he or she may own or operate in his or her name). oJP FORM 4000/2 (REV. 4-88) Department of Justice (DOJ) Offi ce of Justice Progrants Bureau of Justice Assistance AWARD CONTINUATION SHEET Grant PAGE 6 OF 16 PROJECTNUMBER 2O2O-AR-BX-0I48 AWARD DATE SPECIAL CONDITIONS 9. Employment eligibility verification for hiring under the award l. The recipient (and any subrecipient at any tier) must-- A. Ensure that, as part of the hiring process for any position within the United States that is or will be funded (in whole or in part) with award funds, the recipient (or any subrecipient) properly verifies the employment eligibility of the individualwhoisbeinghired,consistentwiththeprovisionsof8U.S.C. 1324a(a)(l)and(2) B. Notify all persons associated with the recipient (or any subrecipient) who are or will be involved in activities under this award of both-- (l) this award requiremsnt for verification of employment eligibility, and (2) the associated provisions in 8 U.S.C. B2aa@)(1) and (2) that, generally speaking, make it unlawful, in the United States, to hire (or recruit for employment) certain aliens. C. Provide training (to the extent necessary) to those persons required by this condition to be notified ofthe award requirement for employment eligibility verification and of the associated provisions of 8 U.S.C. 1324a(a)(l) and (2). D. As part of the recordkeeping for the award (including pursuant to the Part 200 Uniform Requirements), maintain records of all employment eligibility verifications pertinent to compliance with this award condition in accordance with Form I-9 record retention requiremsnts, as well as records ofall pertinent notifications and trainings. 2. Monitoring The recipient's monitoring responsibilities include monitoring of subrecipient compliance with this condition. 3. Allowable costs To the extent that such costs are not reimbursed under any other federal program, award funds may be obligated for the reasonable, necessary, and allocable costs (ifany) ofactions designed to ensure compliance with this condition. 4. Rules of construction A. Staffinvolved in the hiring process For purposes ofthis condition, persons "who are or will be involved in activities under this award" specifically includes (without limitation) any and all recipient (or any subrecipient) offrcials or other staffwho are or will be involved in the hiring process with respect to a position that is or will be funded (in whole or in part) with award funds. B. Employrnent eligibility confirmation with E-Verify For purposes of satisffing the requirement of this condition regarding verification of employment eligibility, the recipient (or any subrecipient) may choose to participate in, and use, E-Verify (www.e-veriS.gov), provided an appropriate person authorized to act on behalfofthe recipient (or subrecipient) uses E-Verify (and follows the proper E-Veriff procedures, including in the event ofa "Tentative Nonconfirmation" or a "Final Nonconfirmation") to confirm employment eligibility for each hiring for a position in the United States that is or will be funded (in whole or in part) with award funds. C. "United States" specifically includes the District of Columbia, Puerto Rico, Guam, the Virgin Islands of the United States, and the Commonwealth of the Northem Mariana Islands. D. Nothing in this condition shall be understood to authorize or require any recipient, any subrecipient at any tier, or oJP FORM 4000/2 (REV. 4-88) Department of Justice (DOJ) Office of Justice Programs Bureau of Justice Assistance AWARD CONTINUATION SHEET Grant PAGE 7 OF 16 PROJECTNUMBER 2O2O-AR-BX-0I48 AWARD DATE SPECIAL CONDITIONS any person or other entity, to violate any federal law, including any applicable civil rights or nondiscrimination law E. Nothing in this condition, including in paragraph 4.B., shall be understood to relieve any recipient, any subrecipient at any tier, or any person or other entity, of any obligation otherwise imposed by law, including 8 U.S.C. B2aa@)(l) and (2). Questions about E-Verify should be directed to DHS. For more information about E-Verify visit the E-VeriS website (https://www.e-verify.gov/) or email E-Verifr at E-Verify@dhs.gov. E-Verifi employer agents can email E- VeriSr at E-VeriSEmployerAgent@dhs. gov. Questions about the meaning or scope ofthis condition should be directed to OJP, before award acceptance. 10. Requirement to report actual or imminent breach of personally identifiable information (PII) The recipient (and any "subrecipient" at any tier) must have written procedures in place to respond in the event of an actual or imminent "breach" (OMB M-17-12) if it (or a subrecipient) -- (1) creates, collects, uses, processes, stores, maintains, disseminates, discloses, or disposes of "personally identifiable information (PII)" (2 CFR 200.79) within the scope of an OJP grant-funded program or activity, or (2) uses or operates a "Federal information system" (OMB Circular A- 130). The recipient's breach procedr.rres must include a requiremsnt to report actual or imminent breach of PII to an OJP Program Manager no later than24 hours after an occrurence ofan achral breach, or the detection ofan imminent breach. I L All subawards ("subgrants") must have specific federal authorization The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable requirements for authorization of any subaward. This condition applies to agreements that - for purposes of federal grants administrative requirements -- OJP considers a "subaward" (and therefore does not consider a procurement "contract"). The details ofthe requirement for authorization ofany subaward are posted on the OJP web site at https://ojp.gov/funding/Explore/SubawardAuthorization.htm (Award condition: All subawards ("subgrants") must have specific federal authorization), and are incorporated by reference here. l2 Specific post-award approval required to use a noncompetitive approach in any procurement contract that would exceed $250,000 The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable requirements to obtain specific advance approval to use a noncompetitive approach in any procurement contract that would exceed the Simplified Acquisition Threshold (currently, $250,000). This condition applies to agreements that -- for purposes of federal grants administrative requirements - OJP considers a procurement "contract" (and therefore does not consider a subaward). The details ofthe requirement for advance approval to use a noncompetitive approach in a procurement contract under an OJP award are posted on the OJP web site at https://ojp.gov/funding/Explore/NoncompetitiveProcurement.htm (Award condition: Specific post-award approval required to use a noncompetitive approach in a procurement contract (ifcontract would exceed $250,000)), and are incorporated by reference here. oJP FORM 4000/2 (REV. 4-88) Department of Justice (DOJ) Office of Justice Programs Bureau of Justice Assistance AWARD CONTINUATION SHEET Grant PAGE 8 OF 16 PROJECTNUMBER 2O2O-AR-BX-oI48 AWARD DATE SPECIAL CONDITIONS 13. Unreasonable restrictions on competition under the award; association with federal government SCOPE. This condition applies with respect to any procurement of property or services that is funded (in whole or in part) by this award, whether by the recipient or by any subrecipient at any tier, and regardless of the dollar amount of the purchase or acquisition, the method ofprocurement, or the nature ofany legal instrument used. The provisions of this condition must be among those included in any subaward (at any tier). l. No discrimination, in procurement transactions, against associates ofthe federal govemment Consistent with the (DOJ) Part 200 Uniform Requirements - including as set out at 2 C.F.R. 200.300 (requiring awards to be "manage[d] and administer[ed] in a manner so as to ensure that Federal funding is expended and associated programs are implemented in full accordance with U.S. statutory and public policy requirements") and 200.319(a) (generally requiring "[a]ll procurement transactions [to] be conducted in a manner providing full and open competition" and forbidding practices "restrictive ofcompetition," such as "[p]lacing unreasonable requirements on firms in order lor them to qualify to do business" and taking "[a]ny arbitrary action in the procurement process") -- no recipient (or subrecipient, at any tier) may (in any procurement transaction) discriminate against any person or entity on the basis ofsuch person or entity's status as an "associate ofthe federal govemment" (or on the basis ofsuch person or entity's status as a parent, aff,rliate, or subsidiary ofsuch an associate), except as expressly set out in 2 C.F.R. 200.3 l9(a) or as specifically authorized by USDOJ. 2. Monitoring The recipient's monitoring responsibilities include monitoring of subrecipient compliance with this condition. 3. Allowable costs To the extent that such costs are not reimbursed under any other federal program, award funds may be obligated for the reasonable, necessary, and allocable costs (ifany) ofactions designed to enstre compliance with this condition. 4. Rules of construction A. The term "associate ofthe federal government" means any person or entity engaged or employed (in the past or at present) by or on behalfofthe federal govenrment -- as an employee, contractor or subcontractor (at any tier), grant recipient or -subrecipient (at any tier), agent, or otherwise -- in undertaking any work, project, or activity for or on behalfof(or in providing goods or services to oron behalfof) the federal govenrmsnt, and includes any applicant for such employment or engagement, and any person or entity committed by legal instrument to undertake any such work, project, or activity (or to provide such goods or services) in future. B. Nothing in this condition shall be understood to authorize or require any recipient, any subrecipient at any tier, or any person or other entity, to violate any federal law, including any applicable civil rights or nondiscrimination law. oJP FORM 4000/2 (REV. 4-88) Department of Justice (DOJ) Office of Justice Programs Bureau of Justice Assistance AWARD CONTINUATION SHEET Grant PAGE 9 OF 16 PROJECTNUMBER 2O2O-AR-BX-oI48 AWARD DATE SPEC]AL CONDITIONS 14. Requirements pertaining to prohibited conduct related to trafficking in persons (including reporting requirements and OJP authority to terminate award) The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable requirements (including reqltirements to report allegations) pertaining to prohibited conduct related to the trafficking ofpersons, whether on the part ofrecipients, subrecipients ("subgrantees"), or individuals defined (for purposes ofthis condition) as "employees', of the recipient or of any subrecipient. The details ofthe recipient's obligations related to prohibited conduct related to trafficking in persons are posted on the OJP web site at https://ojp.gov/funding/Explore/ProhibitedConduct-Trafficking.htm (Award condition: Prohibited conduct by recipients and subrecipients related to trafficking in persons (including reporting requirements and OJP authority to terminate award)), and are incorporated by reference here. 15. Determination of suitability to interact with participating minors SCOPE. This condition applies to this award if it is indicated -- in the application for the award (as approved by DOJ)(or in the application for any subaward, at any tier), the DOJ funding announcement (solicitation), or an associated federal statute - that a purpose ofsome or all ofthe activities to be carried out under the award (whether by the recipient, or a subrecipient at any tier) is to benefit a set ofindividuals under 18 years ofage. The recipient, and any subrecipient at any tier, must make determinations of suitability before certain individuals may interact with participating minors. This requirement applies regardless of an individual's employment status. The details of this requirement are posted on the OJP web site at https://ojp.gov/funding/Explore/lnteract-Minors.htm (Award condition: Determination of suitability required, in advance, for certain individuals who may interact with participating minors), and are incorporated by reference here. 16.Compliance with applicable rules regarding approval, planning, and reporting ofconferences, meetings, trainings, and other events The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all appticable laws, regulations, policies, and official DOJ guidance (including specific cost limits, prior approval and reporting requirements, where applicable) governing the use offederal fi.rnds for expenses related to conferences (as that term is defined by DOJ), including the provision offood and/or beverages at such confsrences, and costs ofattendance at such conferences. Infomration on the pertinent DOJ definition ofconferences and the rules applicable to this award appears in the DOJ Grants Financial Guide (currently, as section 3.10 of"Postaward Requirements" in the "DOJ Grants Financial Guide") I'1. Requirement for data on performance and effectiveness under the award The recipient must collect and maintain data that measure the performance and effectiveness of work under this award, The data must be provided to OJP in the manner (including within the timeframes) specified by OJP in the program solicitation or other applicable written guidance. Data collection supports compliance with the Govemment Performance and Results Act (GPRA) and the GPRA Modernization Act of 2010, and other applicable laws. 18. OJP Training Guiding Principles Any training or training materials that the recipient -- or any subrecipient ("subgrantee") at any tier -- develops or delivers with OJP award funds must adhere to the OJP Training Guiding Principles for Grantees and Subgrantees, available at https://ojp.gov/funding/lmplement/TrainingPrinciplesForGrantees-subgrantees.htm. oJP FORM 4000i2 (REV. 4-88) Department of Justice (DOJ) Office of Justice Programs Bureau of Justice Assistance AWARD CONTINUATION SHEET Grant PAGE IO OF 16 PROJECTNUMBER 2O2O-AR.BX.OI48 AWARD DATE SPECIAL CONDITIONS 19. Effect offailure to address audit issues The recipient understands and agrees that the DOJ awarding agency (OJP or OVW, as appropriate) may withhold award funds, or may impose other related requirements, if (as determined by the DOJ awarding agency) the recipient does not satisfactorily and promptly address outstanding issues from audits required by the Part 200 Uniform Requirements (or by the terms ofthis award), or other outstanding issues that arise in connection with audits, investigations, or reviews of DOJ awards. 20. Potential imposition of additional requirements The recipient agrees to comply with any additional requirements that may be imposed by the DOJ awarding agenoy (OJP or OVW, as appropriate) during the period of performance for this award, if the recipient is designated as "high- risk" for purposes ofthe DOJ high-risk grantee list. 21. Compliance with DOJ regulations pertaining to civil rights and nondiscrimination - 28 C.F.R. Part 42 The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable requirements of28 C.F.R. Part 42, specifically including any applicable requirements in Subpart E of 28 C.F.R. Part 42 that relate to an equal employment opportunity program. 22, Compliance with DOJ regulations pertaining to civil rights and nondiscrimination - 28 C.F.R. Part 54 The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable requirements of28 C.F.R. Part 54, which relates to nondiscrimination on the basis of sex in certain "education programs." 23. Compliance with DOJ regulations pertaining to civil rights and nondiscrimination - 28 C.F.R. Part 38 The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable requirernents of28 C.F.R. Part 38 (as may be applicable from time to time), specifically including any applicable requirements regarding written notice to program beneficiaries and prospective program beneficiaries. Cunently, among other things, 28 C.F.R. Part 38 includes rules that prohibit specific forms of discrimination on the basis ofreligion, a religious beliet a refusal to hold a religious belief, or refusal to attend or participate in a religious practice. Part 38, currently, also sets out rules and requirements that pertain to recipient and subrecipient ("subgrantee") organizations that engage in or conduct explicitly religious activities, as well as rules and requirements that pertain to recipients and subrecipients that are faith-based or religious organizations. The text of28 C,F.R. Part 38 is available via the Electronic Code ofFederal Regulations (cunently accessible at https://www.ecfr.gov/cgi-bin/ECFR?page:browse), by browsing to Title 28-Judicial Administration, Chapter 1, Part 38, under e-CFR "current" data. oJP FORM 4000/2 (REV. 4-88) Department of Justice (DOJ) Office of Justice Programs Bureau of Justice Assistance AWARD CONTINUATION SHEET Grant PAGE II OF 16 PROJECTNUMBER 2O2O-AR-BX-0I48 AWARD DATE SPECIAL CONDITIONS 24. Restrictions on "lobbying" In general, as a matter offederal law, federal funds awarded by OJP may not be used by the recipient, or any subrecipient ("subgrantee") at any tier, either directly or indirectly, to support or oppose the enactment, repeal, modification, or adoption ofany law, regulation, or policy, at any level ofgovernment. See l8 U.S.C. 1913. (There may be exceptions ifan applicable federal statute specifically authorizes certain activities that otherwise would be barred by law.) Another federal law generally prohibits federal funds awarded by OJP from being used by the recipient, or any subrecipient at any tier, to pay any person to influence (or attempt to influence) a federal agency, a Member of Congress, or Congress (or an official or employee ofany ofthem) with respect to the awarding ofa federal grant or cooperative agreement, subgrant, contract, subcontract, or loan, or with respect to actions such as renewing, extending, or modifying any such award. See 3l U.S.C. 1352. Certain exceptions to this law apply, including an exception that applies to Indian tribes and tribal organizations. Should any question arise as to whether a particular use offederal funds by a recipient (or subrecipient) would or might fall within the scope ofthese prohibitions, the recipient is to contact OJP for guidance, and may not proceed without the express prior written approval ofOJP. 25 . Compliance with general appropriationsJaw restrictions on ths use of federal funds (FY 2020) The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable restrictions on the use offederal funds set out in federal appropriations statutes. Pertinent restrictions that may be set out in applicable appropriations acts are indicated at https://ojp,gov/funding/Explore/FY20AppropriationsRestrictions.htm, and are incorporated by reference here. Should a question arise as to whether a particular use offederal funds by a recipient (or a subrecipient) would or might fall within the scope ofan appropriations-law restriction, the recipient is to contact OJP for guidance, and may not proceed without the express prior written approval ofOJP. 26. Reporting potential flraud, waste, and abuse, and similar misconduct The recipient, and any subrecipients ("subgrantees") at any tier, must promptly refer to the DOJ Office ofthe Inspector General (OIG) any credible evidence that a principal, employee, agent, subrecipient, contractor, subcontractor, or other person has, in connection with funds under this award-- (1) submitted a claim that violates the False Claims Act; or (2) committed a criminal or civil violation of laws pertaining to fraud, conflict of interest, bribery, gratuity, or similar misconduct. Potential fraud, waste, abuse, or misconduct involving or relating to funds under this award should be reported to the OIG by--(1 ) online submission accessible via the OIG webpage at https://oigjustice.gov/hotline/contact-grants.htm (select "Submit Report Online"); (2) mail directed to: U.S, Department of Justice, Office of the Inspector General, Investigations Division, ATTN: Grantee Reporting, 950 Pennsylvania Ave., NW, Washington, DC 20530; and/or (3) by facsimile directed to the DOJ OIG Investigations Division (Attn: Grantee Reporting) at (202) 616-9881 (fax). Additional information is available from the DOJ OIG website at https://oigjustice.gov/hotline. oJP FORM 4000/2 (REV.4-88) Department of Justice (DOJ) Office of Justice Programs Bureau of Justice Assistance AWARD CONTINUATION SHEET Grant PAGE 12 OF 16 PROJECTNUMBER 2O2O-AR-BX.OI48 AWARD DATE SPECIAL CONDITIONS 27. Restrictions and certifications regarding non-disclosure agreements and related matters No recipient or subrecipient ("subgrantee") under this award, or entity that receives a procurement contract or subcontract with any funds under this award, may require any employee or contractor to sign an intemal confidentiality agreement or statement that prohibits or otherwise restricts, or purports to prohibit or restrict, the reporting (in accordance lvith [aw) ofwaste, fraud, or abuse to an investigative or law enforcement representative ofa federal department or agency authorized to receive such information. The foregoing is not intended, and shall not be understood by the agency making this award, to contravene requirements applicable to Standard Form 3 12 (which relates to classified information), Form 4414 (which relates to sensitive compartmented information), or any other form issued by a federal department or agency goveming the nondisclosure of classihed information. l. In accepting this award, the recipien!- a. represents that it neither requires nor has required intemal confidentiality agreements or statements from employees or contractors that currently prohibit or otherwise currently restrict (or purport to prohibit or restrict) employees or contractors from reporting waste, fraud, or abuse as described above; and b. certifies that, if it leams or is notified that it is or has been requiring its employees or contractors to execute agreements or statements that prohibit or otherwise restrict (or purport to prohibit or restrict), reporting ofwaste, fraud, or abuse as described above, it will immediately stop any further obligations of award funds, witl provide prompt written notification to the federal agency making this award, and will resume (or permit resumption of) such obligations only ifexpressly authorized to do so by that agency. 2. Iftherecipientdoesorisauthorizedunderthisawardtomakesubawards("subgrants"),procurementcontracts,or both-- a. it represents that-- ( I ) it has determined that no other entity that the recipient's application proposes may or will receive award funds (whether through a subaward ("subgrant"), procurement contract, or subcontract under a procurement contract) either requires or has required intemal confidentiality agreements or statements from employees or contractors that currently prohibit or otherwise cunently restrict (or purport to prohibit or restrict) employees oi contractors from reporting waste, fraud, or abuse as described above; and (2) it has made appropriate inquiry, or otherwise has an adequate factual basis, to support this representation; and b. it certifies that, ifit learns or is notified that any snbrecipient, contractor, or subcontractor entity that receives funds trnder this award is or has been requiring its employees or contractors to execute agreements or statements that prohibit or otherwise restrict (or purport to prohibit or restrict), reporting ofwaste, fraud, or abuse as described above, it will immediately stop any further obligations of award funds to or by that entity, will provide prompt written notification to the federal agency making this award, and will resume (or permit resumption of) such obligations only if expressly authorized to do so by that agency. oJP FORM 4000i2 (REV. 4-88) Department of Justice (DOJ) Office of Justice Programs Bureau of Justice Assistance AWARD CONTINUATION SHEET Grant PAGE 13 OF 16 PROJECTNUMBER 202O-AR-BX-0I48 AWARD DATE SPECIAL CONDITIONS 28. Compliance with 4l U.S.C. 4712 (including prohibitions on reprisal; notice to employees) The recipient (and any subrecipient at any tier) must comply with, and is subject to, all applicable provisions of4l U .S.C. 47 12, including all applicable provisions that prohibit, under specified circumstances, discrimination against an employee as reprisal for the employee's disclosure of information related to gross mismanagement of a federal grant, a gross waste offederal funds, an abuse ofauthority relating to a federal grant, a substantial and specific danger to public health or safety, or a violation oflaw, rule, or regulation related to a federal grant. The recipient also must inform its employees, in writing (and in the predominant native language ofthe workforce), of enrployee rights and remedies under4l U.5.C.4712. Should a question arise as to the applicability of the provisions of 41 U. S. C. 47 12 to this award, the recipient is to contact the DOJ arvarding agency (OJP or OVW, as appropriate) for guidance. 29 . Encouragement of policies to ban text messaging while driving Pursuant to Executive Order 13513, "Federal Leadership on Reducing Text Messaging While Driving," 74 Fed. Reg. 5 1225 (October 1,2009), DOJ encourages recipients and subrecipients ("subgrantees") to adopt and enforce policies banning employees from text messaging while driving any vehicle during the course of performing work ftlnded by this award, and to establish workplace safety policies and conduct education, awareness, and other outreach to decrease crashes caused by distracted drivers. 30. Requirement to disclose whether recipient is designated "high risk" by a federal grant-making agency outside ofDOJ Ifthe recipient is designated "high risk" by a federal grant-making agency outside ofDOJ, currently or at any time during the course ofthe period ofperformance under this award, the recipient must disclose that fact and certain related information to OJP by email at OJP.ComplianceReporting@ojp.usdoj.gov. For purposes of this disclosure, high risk includes any status under which a federal awarding agency provides additional oversight due to the recipient's past performance, or other programmatic or financial concerns with the recipient. The recipient's disclosure must include the following: l. The federal awarding agency that currently designates the recipient high risk, 2. The date the recipient was designated high risk, 3. The high-risk point ofcontact at that federal awarding agency (name, phone number, and email address), and 4. The reasons for the high-risk status, as set out by the federal awarding agency. 31 Verification and updating ofrecipient contact information The recipient must verif, its Point of Contact(POC), Financial Point of Contact (FPOC), and Authorized Representative contact information in GMS, including telephone number and e-mail address, If any information is incorrect or has changed, a Grant Adjustment Notice (GAN) must be submitted via the Grants Management System (GMS) to document changes. 32. The recipient agrees to comply with OJP grant monitoring guidelines, protocols, and procedures, and to cooperate with BJA and OCFO on all grant monitoring requests, including requests related to desk reviews, enhanced programmatic desk reviews, and/or site visits. The recipient agrees to provide to BJA and OCFO all documentation necessary to complete monitoring tasks, including documentation related to any subawards made under this award. Further, the recipient agrees to abide by reasonable deadlines set by BJA and OCFO for providing the requested documents. Failure to cooperate with BJA's/OCFO's grant monitoring activities may result in sanctions affecting the recipient's DOJ awards, including, but not limited to: withholdings and/or other restrictions on the recipient's access to grant funds; referral to the Ofhce ofthe Inspector General for audit review; designation ofthe recipient as a DOJ High Risk grantee; or termination of an award(s). oJP FORM 4000/2 (REV. 4-88) Department of Justice (DOJ) Office of Justice Programs Bureau of Justice Assistance AWARD CONTINUATION SHEET Grant PAGE 14 OF 16 PROJECTNUMBER 2O2O-AR-BX-oI48 AWARD DATE SPECIAL CONDITIONS The award recipient agrees to participate in a data collection process measuring program outputs and outcomes. The data elements for this process will be outlined by the Office of Justice Programs. 34. Justice Information Sharing Information sharing projects funded under this award must comply with DOJ's Global Justice Information Sharing Initiative (Global) guidelines. The recipient (and any subrecipient at any tier) must conform to the Global Standards Package (GSP) and all constituent elements, where applicable, as described at: https:/ / it.ojp.gov/ gsp_grantcondition. The recipient (and any subrecipient at any tier) must document planned approaches to information sharing and describe compliance with the GSP and appropriate privacy policy that protects shared information, or provide detailed justification for why an altemative approach is recommended. 35. The recipient agrees to submit to BJA for review and approval any cunicula, training materials, proposed publications, reports, or any other written materials that will be published, including web-based materials and web site content, through funds from this grant at least thirty (30) working days prior to the targeted dissemination date. Any written, visual, or audio publications, with the exception ofpress releases, whether published at the grantee's or government's expense, shall contain the following statements: "This project was supported by Grant No. 2020-AR-BX-0148 awarded by the Bureau ofJustice Assistance. The Bureau ofJustice Assistance is a component ofthe Department of Justice's Office ofJustice Programs, which also includes the Bureau ofJustice Statistics, the National Institute of Justice, the Ofhce of Juvenile Justice and Delinquency Prevention, the Office for Victims of Crime, and the SMART Office. Points ofview or opinions in this document are those ofthe author and do not necessarily represent the official position or policies of the U.S. Dspartment of Justice." The cunent edition of the DOJ Grants Financial Guide provides guidance on allowable printing and publication activities. 36. Justification of consultant rate Approval ofthis award does not indicate approval ofany consultant rate in excess ofg650 per day. A detailed justification must be submitted to and approved by the OJP program office prior to obligation or expenditure ofsuch funds. 37. Copyright; Data rights The recipient acknowledges that OJP reserves a royalty-free, non-exclusive, and irrevocable license to reproduce, publish, or otherwise use, and authorize others to use (in whole or in part, including in connection with derivative works), for Federal purposes: (l) any work subject to copyright developed under an award or subaward (at any tier); and (2) any rights ofcopyright to which a recipient or subrecipient (at any tier) purchases ownership with Federal support, The recipient acknowledges that OJP has the right to ( 1) obtain, reproduce, publish, or otherwise use the data first produced under any such award or subaward; and (2) authorize others to receive, reproduce, publish, or otherwise use such data for Federal purposes. ''Data" includes data as defined in Federal Acquisition Regulation (FAR) provision 52.227-14 (Rights in Data - General). It is the responsibility ofthe recipient (and ofeach subrecipient (at any tier), ifapplicable) to ensure that the provisions ofthis condition are included in any subaward (at any tier) under this award. The recipient has the responsibility to obtain from subrecipients, contractors, and subcontractors (ifany) all rights and data necessary to fulfill the recipient's obligations to the Government under this award. If a proposed subrecipient, contractor, or subcontractor refuses to accept terms affording the Govemment such rights, the recipient shall promptly bring such refusal to the attention of the OJP program manager for the award and not proceed with the agreement in question without f,rrther authorization fiom the OJP program office. 33 oJP FORM 4000/2 (REV. 4-88) Department of Justice (DOJ) Office of Justice Programs Bureau of Justice Assistance AWARD CONTINUATION SHEET Grant PAGE 15 OF 16 PROJECTNUMBER 2O2O-AR-BX-oI48 AWARD DATE SPECIAL CONDITIONS 38. The recipient agrees to cooperate with any assessments, national evaluation efforts, or infonnation or data collection requests, including, but not limited to, the provision ofany information required for the assessment or evaluation ofany activities within this pro.ject. 39 Recipient integrity and performance matters: Requirement to report information on certain civil, criminal, and administrative proceedings to SAM and FAPIIS The recipient must comply with any and all applicable requirements regarding reporting of information on civil, criminal, and administrative proceedings connected with (or connected to the performance of) either this OJP award or any other grant, cooperative agreement, or procurement contract from the federal government. Under certain circumstances, recipients ofOJP awards are required to report information about such proceedings, through the federal System for Award Management (known as "SAM'), to the designated federal integnty and performance system (currently, "FAPIIS"). The details ofrecipient obligations regarding the required reporting (and updating) of information on certain civil, criminal, and administrative proceedings to the federal designated integrity and performance system (currently, "FAPIIS") within SAM are posted on the OJP web site at https://ojp.gov/funding/FAPllS.htm (Award condition: Recipient Integrity and Performance Matters, including Recipient Reporting to FAPIIS), and are incorporated by reference here. 40. FFATA reporting: Subawards and executive compensation The recipient must comply with applicable requirements to report first-tier subawards ("subgrants") of$25,000 or more and, in certain circumstances, to report the names and total compensation of the five most highly compensated executives ofthe recipient and first-tier subrecipients (first-tier "subgrantees") ofaward funds. The details ofrecipient obligations, which derive from the Federal Funding Accountability and Transparency Act of2006 (FFATA), are posted on the OJP web site at https://ojp.gov/funding/Explore/FFATA.htm (Award condition: Reporting Subawards and Executive Compensation), and are incorporated by reference here. This condition, including its reporting requirement, does not apply to- (l) an award ofless than $25,000, or (2) an award made to an individual who received the award as a natural person (i.e., unrelated to any business or non-profit organization that he or she may own or operate in his or her name). 4l Any organization using Office ofJustice Programs grant funds, in whole or in part, to collect, a1gregate, and/or share data on behalfofa government agency, must guarantee that the agency that owns the data and its approved designee(s) will retain unrestricted access to the data, in accordance with all applicable law, regulations, and BJA policy: a) in an expeditious manner upon request by the agency; b) in a clearly defined format that is open, user-friendly, and unfettered by unreasonable proprietary restrictions; and c) at a minimal additional cost to the requestor (which cost may be bome by using grant funds). 42. With respect to this award, federal funds may not be used to pay cash compensation (salary plus bonuses) to any employee of the award recipient at a rate that exceeds 110% of the maximum annual salary payable to a member of the federal govemment's Senior Executive Service (SES) at an agency with a Certified SES Performance Appraisal System for that year. (An award recipient may compensate an employee at a higher rate, provided the amount in excess of this compensation limitation is paid with non-federal funds.) This limitation on compensation rates allowable under this award may be waived on an individual basis at the discretion ofthe OJP official indicated in the program announcement under which this award is made. oJP FORM 4000/2 (REV. 4-88) Department of Justice (DOJ) Office of Justice Programs Bureau of Justice Assistance AWARD CONTINUATION SHEET Grant PAGE 16 OF 16 PROJECTNUMBER 2O2O-AR-BX-oI48 AWARD DATE SPECIAL CONDITIONS 43. Applicants must certifi that Limited English Proficiency persons have meaningful access to the services under this program(s). National origin discrimination includes discrimination on the basis of limited English proficiency (LEP). To ensure compliance with Title VI and the Safe Streets Act, recipients are required to take reasonable steps to ensure that LEP persons have meaningful access to their programs. Meaningful access may entail providing langnage assistance services, including oral and written translation when necessary. The U.S. Department of Justice has issued guidance for grantees to help them comply with Title VI requirements. The guidance document can be accessed on the Intemet at www.lep.gov. 44. Protection ofhuman research subjects The recipient (and any subrecipient at any tier) must comply with the requirements of 28 C.F.R. Part 46 and all OJP policies and procedures regarding the protection of human research subjects, including obtainment of Institutional Review Board approval, ifappropriate, and subject informed consent. 45. Any Web site that is funded in whole or in part under this arvard must include the following statement on the horne page, on all major entry pages (i.e., pages (exclusive ofdocuments) whose primary purpose is to navigate the user to interior content), atrd on any pages frorn which a visitor may access or use a Web-based service, including any pages that provide results or outputs from the service: "This Web site is funded [insert "in part," if applicable] through a grant from the linsert name of OJP component], Office of Justice Programs, U.S. Department of Justice. Neither the U.S. Department of Justice nor any of its components operate, control, are responsible for, or necessarily endorse, this Web site (including, without limitation, its content, technical infrastructure, and policies, and any services or tools provided)." The full text of the foregoing statement must be clearly visible on the home page. On other pages, the statement may be included through a link, entitled "Notice ofFederal Funding and Federal Disclaimer," to the full text ofthe statement. 46. Confidentialitv of data Therecipient(andanysubrecipientatanytier)mustcomplywithallconfidentialityrequirementsof34U.S.C. 10231 and 28 C.F.R. Part22 lhat are applicable to collection, use, and revelation ofdata or information. The recipient further agrees, its a condition of award approval, to submit a Privacy Certificate that is in accord with requirements of 28 C. F. R. Part 22 and, in particular, 28 C.F .R. 22.23. 47 . The recipient agrees to budget funds for two staff representatives to attend one three-day national meeting in Washington,D.C.eachyearforthelifeofthegrant. (lfanational meetingisnotplanned,fundsmustbeusedtoattend a BJA approved training.) In addition, the recipient agrees to participate in BJA training events, technical assistance events, or conferences held by BJA or its designees, upon request. 48. The recipient is authorized to incur obligations, expend, and draw down funds for travel, lodging, and per diem costs only, in an amount not to exceed $5,000, for the sole purpose ofattending a required OJP conference associated with this grant award. The grantee is not authorized to incur any additional obligations, or make any additional expenditures or draw downs until the awarding agency and the Office of the Chief Financial Officer (OCFO) has reviewed and approved the recipient's budget and budget narrative, and a Grant Adjustment Notice (GAN) has been issued to remove this special condition. oJP FORM 4000/2 (REV. 4-88) Department of Justice (DOO Office of Justice Programs Bure au of Just ic e A s s ist anc e Memorandum To: From: Subject: IYqshington, D.C. 20531 OfficialGrant File Orbin Terry, NEPA Coordinator Categorical Exclusion for Kittitas County Awards under the Comprehensive Opioid, Stimulant, and Substance Abuse Site-based Program (COSSAP) will be used to develop, implement, or expand comprehensive programs in response to illicit opioids, stimulants, or other substances ofabuse. None of the following activities will be conducted whether under the Office of Justice Programs federal action or a related third party action: l) New construction. 2) Renovation or remodeling of a property located in an environmentally or historically sensitive area, including property (a) listed on or eligible for listing on the National Register of Historic Places, or (b) located within a 100- year flood plain, a wetland, or habitat for an endangered species. (3) A renovation that will change the basic prior use of a facility or significantly change its size. (4) Research and technology whose anticipated and future application could be expected to have an effect on the environment. (5) Implementation of a program involving the use of chemicals. Additionally, the proposed action is neither a phase nor a segment of a project which when reviewed in its entirety would not meet the criteria for a categorical exclusion. Consequently, the subject federal action meets the Office ofJustice Programs'criteria for a categorical exclusion as contained in paragraph 4(b) ofAppendix D to Part 6l of Title 28 of the Code of FederalRegulations. Department of Justice (DOJ) Office of Justice Programs Bureau of Justice Assistance GRANT MANAGER'S MEMORANDUMN PT' I: PROJECT SUMMARY Grant PROJECT NUMBER 2020-AR-BX-0 148 PAGE I OF I This prcject is supported under FY2O(BJA - COSSAP) Pub. L. No. I l6-93, 133 Stat2317,2409 L STAFF CONTACT (Name & telephone number) Jocelyn Linde (202) 598-1045 2. PROJECT DIRECTOR (Narne, address & telephone nurnber) Edward L. Buntin Conections Lieutenant 205 West 5th Ave Suite 105 Ellensburg, WA 98926 (509) 962-7527 3a. TITLE OF THE PROGRAM Comprehensive Opioid, Stimulant, and Substance Abuse Site-based Program: Local or Tribal Applications 3b. POMS CODE (SEE INSTRUCTIONS ON REVERSE) 4, TITLE OF PROJECT Kittitas Cotrnty COSSAP Project 5. NAME & ADDRESS OF GRANTEE Kittitas County 205 West 5th Ave Suite 108 El lensburg, W A 98926 -288'l 6. NAME & ADRESS OF SUBGRANTEE 8. BUDCET PERIOD FROM: 10/01/2020 TO. 09t30/2023 7. PROGRAM PERIOD FROM: 10/0112020 TO. 09t30t2023 9. AMOUNT OF AWARD $ 600,000 IO. DATE OF AWARD I1. SECOND YEAR'S BIJDGET 12. SECOND YEAR'S BUDGET AMOUNT I3. THIRD YEAR'S BUDGET PERIOD 14. THIRD YEAR'S BUDGET AMOLINT 15. SUMMARY DESCRIPTION OF PROJECT (See instruction on reverse) The Cornprehensive Opioid, Stimulant, and Substance Abuse Program (COSSAP) was developed as part ofthe Comprehensive Addiction and Recovery Act (CARA) legislation. COSSAP's purpose is to provide financial and teclmical assistance to states, units oflocal government, and Indian tribal govemments to develop, implernent, or expand comprehensive efforts to identio,, respond to, treat, and support those impacted by illicit opioids, stimulants, and other drgs of abuse. The objective of Category I is to encourage and support the development ofcomprehensive, locally driven responses to opioids, stimtrlants, and other substances that expand access to supervision, treatment, and recovery support services across the crirninaljustice system; support law enforcernent and other first responder diversion programs for nonviolent drug offenders; promote education and prevention activities; and address the needs ofchildren impacted by substance abuse. oJP FORM 4000i2 (REV 4-88) This project will serve inmates at the Kittitas County Jail in Ellensburg, Washington, including both Kittitas County residents and innates from detention facilities across the state. As ofJuly 2019, Kittitas County has an estimated population of47,935. This project will expand and enhance evidence-based medication-assisted treatment (MAT), as well as recovery support services within the Kittitas County Jail. Tfie program is designed to implement screening, stafftraining, delivery onsite services, such as intake, induction, dosing, care coordination, and posGrelease coordination. Kittitas County Sheriffs Office wili seek a MAT partner organization that is comitted to bringing MAT services to Ellensburg and consists of medical providers carrying certifications in Addiction and Emergency Medicine, Intemal, OB/GYN, and Family Medicine, among other specialties. The potential MAT partner organization will also need to employ social workirs, caseworkers, and mental health practitioners. CANCF Kittitas County Review Form Grants & Contract Agreement _"+ Today's Date December 28,2020 Janua 5,202t Agenda Date Fund/Department 30 / Sheriff Contract/G ra nt lnformation Financial lnformation Bud lnformation Pass Thro lnformation Prosecutor Review Contract /Grant Agency: Department of Justice Office of Justice Programs (SH20-035) Period Begin Date: L0/0t/2O2O Period End Date: 09/30/2023 Total Grant/Contract Amount : 5600,000 Gra nt/Contract N u mb er : 2020- AR-BX-0 L48 Contract/Grant Summary: Kittitas County Corrections Center has been awarded this grant for $600,000 from the Offrce of Justice Programs to provide improved treatment for inmates with diagnosed substance use disorders. TotalAmount 5600,000 State Funds S0 Federal Funds S0OO,OO Percentage County Funds Matching Funds S0 cFDA# 16.838 ln-Kind S0 Explain ls Equipment being purchased? NO Who owns equipment? NA New Personnel being hired? NO Contact HR hiring - reporting requirements NA Future impacts or liability to Kittitas County Budget Amendment Needed? New Division Created? Yes Yes ffi attach budgetform No E Why not Revenue Code 001.30123533116838 Expense Code NA Agency to Pass Through NA Amount to Pass Through So Sub-Contract Approved Date: Has the Prosecutor reviewed this agreement?YesE No CAMAS# 50866 Grant/Contract Review Page L Cou De rtments lm acted Subm Ass ment of Tracki lnformation Auditor Facilities Maintenance lnformation Services Human Resource Prosecutor Treasurer Signature: *7--"*:'#Date: I )) tl rc; Department: Sheriff 'f Auditor's Office Human Resource Prosecutor's Office r?-I q l 't'z'tt-+-:te 1nl lro.ro Who Signed the grant application Reviewer Date Grant/Contract Review Page 2