HomeMy WebLinkAboutResolution_COG PolicyKITTITAS COUNTY
DEPARTMENT OF PUBLIC WORKS
AGENDA DATE:
ACTION REQUESTED:
AGENDA STAFF REPORT
January 5, 2021
Request to Approve a Resolution establishing Council of
Government's Policy 2020-01.
BACKGROUND: Recently, the Council of Government's recommended
adoption of Policy 2020-01. This policy requires Public
Facility Grant recipients to obligate grant award
expenditures within six months of award. Obligation takes
two forms: a signed consultant agreement or a signed
construction contract. This policy is part of a larger group
used in defining operation and management of the Public
Facility Fund, Fund number 108.
INTERACTION: Public Works.
RECOMMENDATION: Approve a Resolution establishing the Council of
Government's Policy 2020-01.
HANDLING: Return one original to Public Works.
ATTACHMENTS: Resolution; Policy 2020-01.
LEAD STAFF: Mark R. Cook, Director.
BOARD OF COUNTY COMMISSIONERS
COUNTY OF KITTITAS
STATE OF WASHINGTON
RESOLUTION NO. 2020 -
ADOPTING COUNCIL OF GOVERNMENT'S POLICY 2020-01
WHEREAS: The Kittitas County Board of County Commissioners utilizes distressed county
use tax supporting Council of Government (COG) economic development
activities and construction of public facilities; and
WHEREAS: The COG maintains polices that assist the Board implementing Public Facility
Fund 108 grant awards annually; and
WHEREAS: The COG desires imposing a policy that requires grant recipients to obligate grant
funding within six months of grant award; and
WHEREAS: The COG voted to recommend policy adoption to the Board of County
Commissioners during its regularly scheduled meeting on December 16, 2020;
NOW, THEREFORE BE IT RESOLVED that the Board of County Commissioners, in the
best interest of the public, does hereby adopt COG Policy 2020-01 imposing grant obligation
requirements on Public Facility Fund 108 grant awardees.
DATED this 5th day of January 2021, at Ellensburg, Washington.
Attest:
❑ Clerk of the Board- Julie Kjorsvik
❑ Deputy Clerk of the Board- Mandy Buchholz
BOARD OF COUNTY COMMISSIONERS
KITTITAS COUNTY, WASHINGTON
Chairman
Vice -Chairman
Commissioner
KITTITAS COUNTY CONFERENCE OF GOVERNMENTS
PUBLIC FACILITIES FUND
POLICY NUMBER: 2020-01
POLICY TITLE: Obligating Grant Awards
NARRATIVE:
The Council of Governments (COG) recognizes the value of infusing the local economy
by financially supporting construction of public facility infra -structure through their grant
award process. Kittitas County's Public Facilities Fund provides the mechanism for
investing Distressed County Sales and Use Tax in Kittitas County. The Fund historically
carries a healthy fund balance to ensure funding of to award projects without
construction obligation. COG recognizes it is time to formalize expectations for
obligating construction funding following grant award as awarded by the Board of
County Commissioners. This policy seeks to tighten the timeline from grant award to
project construction.
Obligating Construction
Once the Board of County Commissioners executes a grant agreement with a grantee,
the grantee shall obligate funding towards construction of the project no later than six
months from the time of grant execution (providing the grantee has not submitted the
project as being "banked" — COG Policy 2018-05). Obligation is expected to take two
forms: consultant contracting or contractor award. Presuming the COG recommends a
design only phase of a proposed Public Facility grant, obligation requirements are met
on the date of grantee signature on consultant design contract(s). COG recommended
construction awards will complete obligation requirements on the date of grantee
signature on construction contracts. Failure in obligating grant awards within the
prescribed timeframe results in the grant award being remanded back to COG for
recommended re -purposing by the Board of County Commissioners.
Related Policies
• 2018-05 Project Banking
• 2018-06 Repurposed Funding
• 2018-07 Financial Reporting
ADOPTION DATE:
REVISION DATE:
KCCG Public Facilities Fund Page 1
APPROVALS:
Commission District 1
Commission District 2
Commission District 3
Conference of Government Chair
KCCG Public Facilities Fund Page 2