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HomeMy WebLinkAboutChamber Resolution-Contract all exhibits BOARD OF COUNTY COMMISSIONERS COUNTY OF KITTITAS STATE OF WASHINGTON RESOLUTION NO. 2020-_______ A RESOLUTION AMENDING A CONTRACT WITH THE CHAMBER OF COMMERCE RELATED TO AID TO NONPROFIT ORGANIZATIONS, CHAMBER CARES GRANTS AND KITTITAS COUNTY STRONG ROUND 2 GRANTS WHEREAS, the County and the Chamber entered into a contract related to the corona virus- related financial aid to affected businesses on July 21, 2020; and WHEREAS, CARES Act funding has become available to assist non-profit organizations, Chamber Cares Grants and a Kittitas County Strong Round 2 Grant program affected by the restrictions from the Governor’s proclamation of November 15, 2020 as well; and WHEREAS, the parties desire to amend the contract to allow for the provision of financial aid to non-profit organizations as well; and WHEREAS, at a duly called and noticed public meeting, the Board of County Commissioners determined that amending the contract was in the public’s best interest. NOW THEREFORE BE IT RESOLVED that the amendment to the contract with the Chamber of Commerce related to aid to nonprofit organizations affected by the pandemic is approved and the board Chairman is authorized to execute said amendment. DATED this __________ day of _________________, 2020, at Ellensburg, Washington. BOARD OF COUNTY COMMISSIONERS KITTITAS COUNTY, WASHINGTON __________________________________________ Chair __________________________________________ Vice-Chair __________________________________________ Commissioner ATTEST: _____________________________ ☐ Clerk of the Board ☐ Deputy Clerk of the Board KITTITAS COUNTY CONTRACT AMENDMENT THIS AMENDMENT TO CONTRACT is made and dated this ___day of _______, 2020, by and between KITTITAS COUNTY, a municipal corporation in the State of Washington, hereinafter referred to as the County, and The Kittitas County Chamber of Commerce, hereinafter referred to as the Chamber. WITNESSETH: WHEREAS, the County and the Chamber entered into a contract related to the corona virus-related financial aid to affected businesses on July 21, 2020; and WHEREAS, CARES Act funding has become available to assist non-profit organizations, Chamber Cares Grants and Kittitas County Strong Round 2 Grant program affected by the restrictions from the Governor’s proclamation of November 15, 2020 as well; and WHEREAS, the parties desire to amend the contract to allow for the provision of financial aid to non-profit organizations, Chamber Cares Grants and Kittitas County Strong Round 2 Grant program affected by the restrictions from the Governor’s proclamation of November 15, 2020 as well. NOW, THEREFORE, IT IS HEREBY AGREED by and between the parties to a change in contract terms as follows: New sections are hereby added to the contract as follows: 2.1.01. The County agrees to provide the sum of $ $700,000 to the Chamber from the County’s CARES Act allotment to be used as follows: • to assist non-profit organizations affected by the coronavirus public health emergency from March 1, 2020 through November 30, 2020, in the amount of $300,000 • to assist in the Chamber Cares Grants to businesses affected by the coronavirus public health emergency from March 1 through November 30, 2020 in the amount of $275,749. • to assist Kittitas County Strong Round 2 Grant program affected by the restrictions from the Governor’s proclamation of November 15, 2020, from November 15, 2020 through November 30, 2020, in the amount of $124,251 • Of the above sum 10% may be used for administrative costs from each allotment not to exceed a total of $70,000.2.2.04. Aid to non-profit organizations shall follow the 10/8/20 version of Kittitas County Strong Round 1 Grant Guideline Thoughts attached hereto as Exhibit “D”. The Chamber shall utilize the Kittitas County Strong Nonprofit Grant form attached hereto as Exhibit “E”. 2.2.05 Aid to Chamber Cares Grants shall follow Exhibit F, How do I know if my Kittitas County Strong Round 2 qualifies. 2.2.06 Aid to Kittitas County Strong Round 2 Grant program affected by the restrictions from the Governor’s proclamation of November 15, 2020, Guidelines Exhibit G with application for Exhibit H. 2.3.01 . Requests for reimbursement to the Chamber for aid to non- profit organizations must be submitted prior to November 30, 2020. 2.3.02 Kittitas County will release the funds to the Chamber, with proper invoicing, and may occur prior to the funds being released to the grant applicants. 3.1.01 This agreement is amended to allow 10% administrative overhead on the new funding amount not to exceed $70,000. 3.2.01. For aid to non-profit organizations, the Chamber shall use the criteria found in Exhibit “D”. 3.2.02 For Chamber Cares Grants, the Chamber shall use the criteria found in Exhibit F 3.2.03 For Kittitas County Strong Round 2 Grant program affected by the restrictions from the Governor’s proclamation of November 15, 2020 shall use the criteria found in Exhibit G. 4.1.01. The Agreement related to aid to non-profit organizations, Chamber Cares Grants and to fund Kittitas County Strong Round 2 Grant program affected by the restrictions from the Governor’s proclamation of November 15, 2020 shall extend until the earlier of (1) exhaustion of allocated funds or (2) November 30, 2020. All other terms and conditions of the aforementioned contract shall remain in full force and effect. IN WITNESS WHEREOF, the County and the Chamber have signed their names and affixed their seals the day and year first written above. Kittitas County Chamber of Commerce Kittitas County _________________________________ ________________________ _________________________________ Brett Wachsmith, Chairman _____________________________(title) Board of County Commissioners Kittitas County Strong Round 1 Grant Guideline Thoughts (Ver. 10-08-2020) Nonprofit Grant Eligibility  Headquarters must be located in Kittitas County  Must be 501©(3). 501©(6), 501©4 tax-exempt non-profit  Priority for public-facing nonprofits providing Arts, environmental, and public/community benefit organizations are also eligible to apply. Essential Services nonprofits may also apply (e.g. healthcare, shelter, hunger relief, family support and other services.)  Must be currently operating or in operation as of March 1, 2020 and now reopening  Childcare providers eligible IF providing other services (childcare-only nonprofits served elsewhere)  Grant funding must be used for COVID-related impact reimbursement and/or COVID-induced operational change expenses (self-attest certification and acknowledgment required)  Eligibility for religious organizations will be determined on a case by case basis. To be considered these programs must meet a critical need in the community and not require religious participation. Eligible Expenses  Rent or mortgage support  Utilities assistance (e.g. gas, power, water, sewer)  Location cleaning  Safety supplies  Inventory purchases  Physical site reconfiguration  Employee assistance (e.g. transportation, gear) Ineligible Expenses  Owner or employee wages  Anything not associated with reopening or adapting a business that existed prior to March 1, 2020  Funding may NOT be used for expenses that have been or will be reimbursed by other federal funding programs (e.g. Economic Disaster Injury Loan or Payroll Protection Program) Reporting requirements Successful recipients will have further requirements when reviewing contracts. Application timeline Applications received and reviewed on a rolling basis from inception until funding has been exhausted. Successful recipients will be notified by email or telephone as soon as possible. Funding Allocation Total Available: $500,000.00 All eligible applicants awarded by grant scale as follows: 2019 Nonprofit Applicant Operating Budget Below $75,000 $7,500 $75,001-150,000 $15,000 $150,001-250,000 $22,500 Above $250,000 $30,000 *Additional determinations (higher/lower award) made at the discretion of the Review Committee. Reason for Rejection  Declined due to being of an ineligible type  Declined due to incomplete submission of necessary documents  Declined due to evaluation the grant request does not meet the grant criteria  Declined due to lack of available grant funding Page 1 of 2 KITTITAS STRONG NONPROFIT GRANT The information provided allows the Kittitas County Chamber of Commerce to evaluate your grant application. Allocated funds from CARES ACT funding, Kittitas County Non Profit Name: Mailing address: Year of Establishment: In Operation as of 03/2020?  Yes No UBI Number: CEO/President Name: Email: Phone: Business Type: Arts/Entertainment Environmental Childcare Main Street/Chamber Museum Other: Has your non-profit been affected by emergency public health protections in place and/or mandatory closure by executive order due to COVID-19? Yes No Amount of Emergency Grant Money Being Requested: $______________________ *please see guidelines for minimum request amount COMPANY BACKGROUND Total Number of Employees as of 03/2020: ___________________ Number of Workers Laid Off Due to COVID-19: Company Description: Describe the company and its products/services. Economic Impact: Describe the effect of the public health crisis on the business and how allocated funds can help the non-profit. Why funding is critical to this non-profit? Submitted By: Business Name: Contact Name: Title: Phone: Direct Mobile Email: Page 2 of 2 When did the impact start? Start Date: / ___ Please estimate your revenue impact comparing March to September 2019 to March to Current 2020 : Additional comments about revenue impact: Likelihood of Permanently Closing the non-profit  High Medium Low Business Closed Due to Governor’s Directive Number of potential jobs lost _ W ill this grant help retain jobs? If so, how many? Has the company received any state, federal, or other funding? If yes, please list the type of funding received, Federal or State, the entity who provided you funding, how much funding was provided, and what did your business pay for when utilizing this funding? (documents may be requested) If not, enter N/A. *Non Profit may not be reimbursed by multiple funders for the same cost (double-dipping), and this principle also applies to any recipients of CARES funding: No duplicate payments or supplanting of other costs are allowed. Whereas, if it comes forward funding has been received for the same invoices, bills, etc. the funding would need to be returned and future funding for your business could be at risk. EXPLANATION OF USE OF FUNDS Explain how funds will be used to help the non-profit. This information can help Commerce ensure that the expenses proposed are eligible for reimbursement. Applications without a list of proposed expenses will be considered incomplete. (please circle answer) Is the expense connected to COVID-19 emergency? Yes No Is the expense necessary to continue non-profit operations? Yes No The expense is not filling a short fall in government revenues, (i.e. taxes, licenses, state, county, federal and/or city fees) Yes No Note: Non-Profit wouldn’t be requesting assistance with expenses if they had not been impacted by COVID-19. Self-Attest Certification: The expense is not filling a short falling government revenues, (i.e. taxes, licenses, state, county, federal and/or city fees. The nonprofit will self-attest that the expense is not funded by any other funder, whether private, State or Federal. The business wouldn’t be requesting assistance with expenses if they had not been impacted by COVID-19. _______(initial) EMPLOYMENT INFORMATION Average Employee Salary: Benefits Paid:  Yes No Is the applicant’s LNI account current?  Yes No Not Sure You may look up the businesses online at https://secure.lni.wa.gov/verify/ What measures the company is already taking or trying to take to support employees during the pandemic? ADDITIONAL INFORMATION Currently, is the company facing any pending litigation or legal action? Has the company had any state compliance/regulatory issues within Washington or another state you are or have done business in? Exhibit F CHAMBER CARES SMALL BUSINESS GRANT HOW DO I KNOW IF MY SMALL BUSINESS QUALIFIES? To apply, businesses must meet the following criteria: o Locally owned and managed with local decision-making authority. o Have current Washington Business license at the time of the grant award. o Been in business for at least one year from the date of application. o Priority is given to businesses with 10 or fewer full-time-equivalent employees. o Ability to demonstrate loss of income due to COVID-19. If you answered YES to all of the above, your business may qualify. If you are a business that was awarded Working Washington Grants less than $5000, you are eligible for this funding. Kittitas County Strong Round 2 Grant Guidelines (Ver. 11-16-2020) Small Business Grant Eligibility o Locally owned and managed with local decision-making authority. o Have current Washington Business license at the time of the grant award. o Been in business for at least one year from the date of application. o Priority is given to businesses closed due to 11-15-2020 Governor’s Proclamation. o Ability to demonstrate loss of income due to COVID-19. Eligible Expenses  Rent or mortgage support  Utilities assistance (e.g. gas, power, water, sewer)  Location cleaning  Safety supplies  Inventory purchases  Physical site reconfiguration  Employee assistance (e.g. transportation, gear) Ineligible Expenses  Owner or employee wages  Anything not associated with reopening or adapting a business that existed prior to March 1, 2020  Funding may NOT be used for expenses that have been or will be reimbursed by other federal funding programs (e.g. Economic Disaster Injury Loan or Payroll Protection Program) Reporting requirements Successful recipients will have further requirements when reviewing contracts. Application timeline Applications received and reviewed on a rolling basis from inception until funding has been exhausted. Successful recipients will be notified by email or telephone as soon as possible. Funding Allocation Total Available: $xxx,xxx Total Request: $5,000 per business *Additional determinations (higher/lower award) made at the discretion of the Review Committee. Reason for Rejection  Declined due to being of an ineligible type  Declined due to incomplete submission of necessary documents  Declined due to evaluation the grant request does not meet the grant criteria  Declined due to lack of available grant funding Page 1 of 2 KITTITAS COUNTY STRONG SMALL BUSINESS GRANT Cares Act Funding – Kittitas County The information provided allows the Kittitas County Chamber of Commerce to evaluate your grant application. Company Name: Location: Year of Establishment: In Operation for at Least 1 Year?  Yes No UBI Number: CEO/President Name: Email: Phone: Industry Sector: Retail Restaurant/Food Business Hotel/Airbnb Gym/Fitness Facilities Movie Theater Museum Other: _ Business Type: OMWBE certified Veteran Women owned Minority Owned Other: Race and Ethnicity: White Hispanic or Latino Black or African American American Indian or Alaskan Native Asian Native Hawaiian or Pacific Islander Other:________________________________________ Has your business been affected by emergency public health protections in place and/or mandatory closure by executive order due to COVID-19? Yes No Amount of Emergency Grant Money Being Requested: $______________________ Request cannot be more than $5,000. COMPANY BACKGROUND Total Number of Employees as of 03/2020: Number of Workers Laid Off Due to COVID-19: If one employee only, is this a sole proprietor? Yes No Company Description: Describe the company and its products/services. Economic Impact: Describe the effect of the public health crisis on the business and how allocated funds can help the business. Why funding is critical to this business? Submitted By: Business Name: Contact Name: Title: Phone: Direct Mobile Email: Page 2 of 2 When did the impact start? Start Date: / ___ Please estimate your revenue impact comparing March to September 2019 to March to Current 2020 : Additional comments about revenue impact: Likelihood of Permanently Closing the Business  High Medium Low Business Closed Due to Governor’s Directive Number of potential jobs lost _ W ill this grant help retain jobs? If so, how many? Has the company received any state, federal, or other funding? If yes, please list the type of funding received, Federal or State, the entity who provided you funding, how much funding was provided, and what did your business pay for when utilizing this funding? (documents may be requested) If not, enter N/A. *Small Businesses may not be reimbursed by multiple funders for the same cost (double-dipping), and this principle also applies to any recipients of CARES funding: No duplicate payments or supplanting of other costs are allowed. Whereas, if it comes forward funding has been received for the same invoices, bills, etc. the funding would need to be returned and future funding for your business could be at risk. EXPLANATION OF USE OF FUNDS Explain how funds will be used to help the business. This information can help Commerce ensure that the expenses proposed are eligible for reimbursement. Applications without a list of proposed expenses will be considered incomplete. (please circle answer) Is the expense connected to COVID-19 emergency? Yes No Is the expense necessary to continue business operations? Yes No The expense is not filling a short fall in government revenues, (i.e. taxes, licenses, state, county, federal and/or city fees) Yes No Note: Business wouldn’t be requesting assistance with expenses if they had not been impacted by COVID-19. Self-Attest Certification: The expense is not filling a short falling government revenues, (i.e. taxes, licenses, state, county, federal and/or city fees. The business will self-attest that the expense is not funded by any other funder, whether private, State or Federal. The business wouldn’t be requesting assistance with expenses if they had not been impacted by COVID -19. _______(initial) EMPLOYMENT INFORMATION Average Employee Salary: Benefits Paid:  Yes No Is the applicant’s LNI account current?  Yes No Not Sure You may look up the businesses online at https://secure.lni.wa.gov/verify/ What measures the company is already taking or trying to take to support employees during the pandemic? ADDITIONAL INFORMATION Currently, is the company facing any pending litigation or legal action? Has the company had any state compliance/regulatory issues within Washington or another state you are or have done business in?