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Home My WebLink AboutCH2M AmendmentKittitas Gounty Solid Waste Programs 925 lndustrialWay, Ellensburg, WA 98926 Telephone: (509) 962-7542' Fax: (509) 962-7A87-a- Original Professional Service Agreement and Phase 2 -6 Phase 7 Total Adjust Service Contract Amount October 27,2020 CH2M Hill Engineers'lnc. (Jacobs) Attention: Tom Parker, PE, Project Manager 1100 sth Ave NE Suite 500 Bellevue, WA 98425 RE: Amendment No. 7 to Professional Service Agreement This Amendment will add Phase 7 ltems 1-2.3 per the scope attached to assist with the BRIC grant application and preform the . I have enclosed two copies of this change, please sign and return. Approval Kittitas of unty b LV*thfnttth- TITLE 1,230,404.00$ 34.735.00 $1,265,139.00 CH2M HillEngi neering lnc. (Jacobs) DA Kittitas Gounty Transfer Station Relocation Project - Phase 7 - Scope of Work This Phase 7 scope of work (SOW) encompasses additionaleffort provided by CH2M Hill Engineers, lnc. (Jacobs) to support of Kittitas County (County) whh the completion of a FEMA Building Resilience in Communities (BRIC) Grant Sub-Application. Jacobs wrote a Pre-Application for FEMA Hazard Mitigation Assistance, which was submitted by the County to the Washington Emergency Management Division (EMD) on September3,202O. The Pre- Application was accepted by FEMA; triggering a Sub-Application that is due November 15, 2020. Following is the scope and level of effort to complete Phase 7. This work will be performed in accordance with the Professional Servlce Agreement and its Amendment No. 1-6. Phase 7 Phase 7 project duration is expected to continue for 1 mdnth (October 9 through November L5,2020r, overlapping with the ongoing efforts of Phase 6. lf the Sub-Application is accepted, additionaleffort is foreseen for any required additionalsubmissions and is not defined in this Amendment. Task l: Project Management The full BRIC Sub-Application will require regular communication with the County and EMD to prepare an accurate and compelling application. The following effort for Phase 7 includes: r Communication caUmeeting agendas and high-levelsummaries (up to 5) r Correspondence and meetings wlth EMD staff and high-level summaries (up to 3) r One progress report and one invoice after completion of grant Sub-Application Task 2: FEIvIABRIC Grant Sub-Application The fullsub-Application, required attachments, and benefit cost analysis (BCA) will be submitted online in the FEMA Grants Outcomes (FEMA Go) platform by November L5,2O2Ofor initialState revlew.The County will registerJacobs as a Subrecipient Authorized Representative {SAR)'to facilitate Jacobs submitting the 5ub-Application. lnstructions on how to register and create an account in FEMA G0 and the System for Award Management (SAM.gov) is found here: https://www.fema.eov/sites/default/files/2020-07fema-eo user-reeistration-loein reference-.' euide.pdf lnformation required for this registration includes organization's legal name, mailing and physical address, ElN, DUNS and DUNS +4 numbers, and the Electronic Business Point of Contact (eBlZPoC). Task 2.1 FEMA GO Sub-Application & Attaohments The FEMA Go Sub-Application template will be populated by Jacobs and later uploaded by Jacobs into FEMA GO. The sections of the 5ub-Application that will require substantial narrative include: r Contact lnformation . Location - Project Benefiting Area, . Scope of Work Project Site lnventory r Budget r Cost-Effectiveness (see Task 2.3) r EnvironmentaUHistoricPreservation Review r Community Rating System (CRS) r CooperatingTechnical Partner(CTP) r Bullding Code Effectiveness Grading Schedule (BCEGS) Forms/Attachments to be completed by Jacobs that accompany the full Sub-Application include: SF-424 - Application for Federal Asslstance FEMA' BCA tool and Narratlve SF424C - Budget lnformatlon for Constructlon Programs SF 424D, Assurances & Certificatlon Constructlon Programs FF 112-G3c or 2trX5C - Certlflcatlons Regardlng Lobbylng, Debaiment, Suspenslon and Other Responsiblllty Matters; and Drug-Free Workplace Requlrements ' Malntenance Assurances It is assumed that the following sectiong will be populated with information provided by the County: o Projectfundingsources and types . Contact lnformation . Non-federal funding sources r Various certifications e.g. Lobbying, drug-free workplace Task 2.2 FEMA Benefit Cost Analysis @CA) Tool Using the FEMA BCA Toolkit Version 5.Q Jacobs will identifo and estimate cost avoidance measures that wllt be compared to total cost of the project. Jacobs will prepare a narrative that will accompanythe toolkit describing assumptions and metrics behind the Costs/Avoided Costs and Benefits. OtherJacobs specialists that can estimate costs of major flood event damage such as surface water contaminatlon may be employed. The results of the BCA include: . Populated FEMA BCAToolwith a goal result of 1.0 or higher r BCA Tool Narrative r Two virtual meeting session with the County to revise tool inputs until a satisfactory "benefit" is calculated Task2.3 FEMA GO Submittal Followingthe FEMA GO Manualfound here httm;//www.fema.eov/sites/defuult/files/202G10/fuma femeso subapolicationdevetonmggt user-manual Aueust-2020.pdf the products of the complete BRIC Sub'Applimtion package will be uploaded to FEMA GO. The Application Review Tool (ARTool) and Required Document Checklist will be populated priorto submittal of the Sub-Application. Deliverables r Submission offull Sub-Application . Notice to EMD of SAR request and FEMA Qo submittal (hma@mil.wa.gov) Assumptions r The County will collect the necessary signatures and legal documentation. r The County will provide financiat information necessary to populate the BCA and Sub-Application narratives. r County will facilitate the signing of the documentation. e We will request one review of the sub-application by EMD. c lf the EMD provides comments after Nbvember 15, revlsions to the Sub-Application are out of scope. r The County will provl.de all necessary documentation, data and relevant information by October 21. r Jacobs ls not responsible for schedule or submittal delays resulting from County actions or response times. . The submittal of the Sub-Application will not be delayed by locally or nationally imposed COVID-19 restrictibhs.'ldiob,s i3 not iespdnSibl€ foi-seheaule changes rcla'redto covlD-lg. Schedule The following key milestone dates form the basis of delivery of this scope of services (as the proJect progresses, these dates are subject to change). Progress Schedule Mllestone Tlmefiame (20201 Project (8RlC Grant| Kickoff Meeting october 6 Notice to Proceed October 15 1s callwlth EMD October 19 Docomentation, Data, and Relevant lnformation Due October 21 lntemal Revlew of BCA & SubApplicatlon Form October 23 County Revlew of BCA & sub-Application Form October 27 Draft to EMD for review October 29 Final to EMD for approval November 4 Sub-Appllcatlon entry lnto FEMA GO November 13 Estimated Fee Based upon the project scope, Jacobs proposes a not to exceed engineering fee of $i!4,735, to be billed on a tlme-and-materials basis in accordance with unit billlng rates. Jacobs' estimated engineering fee is summarized in the following table. Kittitas County will be notified of any changes to the estimated level of effort and costs asspciated with this scope, and if necessary, changes to the approved estimate fee will be discussed and agreed upon via change order ln advance of exceeding the proJect budget'