HomeMy WebLinkAboutResolution_KPG TO 5_Upper County ShopKITTITAS COUNTY
Board of County Commissioners
AGENDA STAFF REPORT
AGENDA DATE: November 17, 2020
ACTION REQUESTED: Request to approve a Resolution authorizing Chair Signature on Task
Order 05.2 — Amendment No. 2 to Task Order No. 05 with KPG, P.S.
for the Upper County Road Maintenance Facility.
BACKGROUND: In January of 2018, the Board of County Commissioners authorized
Task Order 05 under Resolution 2018-013, with KPG for architectural
design services supporting the relocation of the Upper County Road
Maintenance Facility in the amount of $417,374.29.
The project entered the construction phase when it was awarded to
Blew's Construction on May 17, 2020, Resolution 2020-096. The
original Task Order was set to expire on December 31, 2019 and was
extended with amendment 05.1 on December 18, 2019 and is set to
expire again on December 31, 2020. The extension is needed to allow
continued support from our design architectural consultant KPG. This
amendment will also add an additional $35,000.00 to the Task Order
to cover unanticipated construction services support needed to
complete the project.
INTERACTION: Public Works
RECOMMENDATION: Approve the Resolution authorizing Chair Signature on Task Order
05.2 - Amendment No. 2 to Task Order No. 05 with KPG, P.S. for the
Upper County Road Maintenance Facility.
HANDLING:
ATTACHMENTS:
LEAD STAFF:
Original — Public Works
Resolution; Task Order 05.2.
Mark Cook
Public Works Director
BOARD OF COUNTY COMMISSIONERS
COUNTY OF KITTITAS
STATE OF WASHINGTON
RESOLUTION NO. 2020 -
AUTHORIZING THE CHAIRS SIGNATURE ON TASK ORDER 05.2 —
AMENDMENT NO.2 TO TASK ORDER NO. 05 WITH KPG, P.S. FOR THE UPPER
COUNTY ROAD MAINTENANCE FACILITY
WHEREAS: The Kittitas County Board of County Commissioners authorized Task Order
05 with KPG, P.S. under Resolution 2018-013, for architectural design
services supporting the relocation of the Upper County Road Maintenance
Facility in the amount of $417,374.29; and
WHEREAS: The Kittitas County Board of Commissioners authorized the award of the
construction contract to Blew's Construction on May 17, 2020 under
Resolution 2020-096: and
WHEREAS: The current Task Order is set to expire December 31, 2020; and
WHEREAS: This amendment will extend the completion date and add an additional
$35,000.00 to the Task Order to cover unanticipated services needed to
support the project through completion for a new total amount payable of
$452,374.29; and
NOW, THEREFORE BE IT RESOLVED that the Board of County Commissioners, in the
best interest of the public, does hereby approve Chair Signature on Task
Order No. 05.2 — Amendment No. 2 to Task Order No. 5 with KPG, P. S. for
the Upper County Road Maintenance Facility.
DATED on this 17s` day of November 2020, at Ellensburg, Washington.
Attest:
❑ Clerk of the Board- Julie Kjorsvik
❑ Deputy Clerk of the Board- Mandy Buchholz
BOARD OF COUNTY
COMMISSIONERS
KITTITAS COUNTY,
WASHINGTON
Brett Wachsmith, Chairman
Laura Osiadacz, Vice -Chairman
Cory Wright, Commissioner
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DEPARTMENT OF IPUPLEC WORKS
Formal Task Order Document
KPG, P.S.
Task Order Number 05.2
(Amendment No. 2 to Task Order No. OS)
Maximum Amount Payable $35,000.00 Completion Date
12/31/2021
The general provisions and clauses of Local Agency Agreement Number KCPW 2017 —
19ENG3 shall be in full force and effect for this Task Order.
Location of Project: No change. Refer to Task Order No. 05.
Project Title: No change. Refer to Task Order No. 05.
Description of Work: See Exhibit A (Attached).
Cost Breakdown: See Exhibit B (Attached). The new total task order amount for Task
Order No. 5 is revised to: $452,374.29.
Completion Date: Revised from December 31, 2020 to December 31, 2021
Agency Signature:
Date:
Consultant Signature: Date: 11/10/2020
Kittitas County Upper Road Maintenance Facility
Exhibit A - Scope of Work (Supplement #2)
November4, 2020
Exhibit A—Scope of Work (Supplement #2 Request)
Kittitas County Upper Road Maintenance Facility Replacement Project
The following Scope of Work outlines the effort required to address unanticipated construction issues and
additional effort beyond what was anticipated in the original scope.
The following is a list of changes and/or items that have, or will, result in additional effort for Task 6:
Coordination with utility service provider(s), including development of a utility/frontage plan,
service coordination related to soft starters for large motors, and gas service and piping revisions.
Wash bay coordination and changes, including heating and pressure washer venting.
Additional submittal review, meetings, and coordination for the contractor -designed pole
buildings.
SCOPE ASSUMPTIONS
Overall Assumptions:
• This supplement is intended to cover effort and cost incurred through October 25, 2020 for Task
6. Additional effort requested by the County for Task 6 after October 25, 2020 will be invoiced to
the Management Reserve budget on a time and expense basis.
• Efforts anticipated after October 25, 2020 for Task 6 include: General site visits, submittal review,
response to RFls, and punch list site visit.
• Scope and fee for producing Record Drawings under Task 7 remain unchanged by this supplement.
• County will perform punch list review and back punch of landscaping.
• A letter of conformance for the stormwater pond is not required.
END of Supplement Request
Page I 1 Supplement Request KPG
Exhibit B
FEE ESTIMATE
Client: Kittitas County
Project: Upper County Maintenance Facility
Project #: 16144W5
Date: November 9, 2020
KPG
Interdisciplinary Design
FOR INTERNAL KPG USE ONLY =__>
10
1 11
12
Task
No.
Task Description
PSM
LNS
Z -Tek
Task Total
Mechanical/
Structural Plumbing Electrical
Task 6 - Construction Phase Services
Unlit Service Coordination
$ 2,100 $
1020
$ 3120
Wash Be Coordination
5,600 $
1!560,
6,960
Pole Building Additional Review
$ 4,500
1 1
1 $ 4,500
$ 4,500
1 $ 7,700 1 $
2,380
1 $ 14,580
Total by Discipline $ 4,500 $ 7,700 $ 2,380 $ 14,580
V.
TOTAL ESTIMATED BUDGET S 35,000
Fee Estimate Summary Page 1 of 1 11/9/2020