HomeMy WebLinkAbout2020-11-03-minutes-commissioners-agenda 11/03/2020 MINUTES 1
COMMISSIONERS' MINUTES KITTITAS COUNTY, WASHINGTON AGENDA SESSION REGULAR MEETING
TUESDAY 10:00 A.M. NOVEMBER 3, 2020
Board members present via WebEx: Chairman Brett Wachsmith; Vice-Chairman
Laura Osiadacz and Commissioner Cory Wright.
Others via WebEx: Julie Kjorsvik, Clerk of the Board; Mandy Buchholz,
Deputy Clerk of the Board II; Patti Johnson, Solid Waste
Director/Interim Maintenance Director/Project Manager; Mark Cook, Public
Works Director; Taylor Crouch, Deputy Clerk of the Board I; Arden
Thomas, WRP Manager; Ken Grannan, Airport Coordinator; Benjamin West,
Director of Airport Operations; Ben Kokjer, Chief Deputy; Tristen Lamb,
Public Health Administrator; Josh Fredrickson, Engineer; Clay Myers,
Sheriff; Jeremy Johnston, Planner II; Dan Carlson, CDS Director; Mark
Larsen, Public Health Official; Chris Whitsett, Inspector; and 1 member
of the public.
Kittitas County is currently in Phase 3 and in person participation is
prohibited. The public was encouraged to join the meeting by joining a
WebEx event online.
CALL TO ORDER
Chairman Wachsmith called the meeting to order.
PLEDGE OF ALLEGIENCE
Chairman Wachsmith led the Pledge of Allegiance.
INTRODUCTION OF NEW COUNTY EMPLOYEES – NONE PROCLAMATIONS PROCLAMATION FLOOD AWARENESS MONTH PUBLIC WORKS
Commissioner Osiadacz moved to approve a Proclamation Designating
November 2020 as Flood Awareness Month. Commissioner Wright seconded.
Motion carried 3-0.
11/03/2020 MINUTES 2
AWARDS & RECOGNITIONS CERTIFICATES MARK LARSON & TRISTEN LAMB SHERIFF
Sheriff Clay Myers noted two Certificates of Appreciation that he would
be providing to Mark Larson, MD, Kittitas County Health Officer, and
Tristen Lamb, Public Health Administrator for their outstanding service
and dedication to the citizens of Kittitas County for their continued
involvement on the Kittitas County Incident Management Team in 2020.
APPROVAL OF AGENDA
Commissioner Osiadacz moved to approve the Agenda, as presented.
Commissioner Wright seconded. Motion carried 3-0. CONSENT AGENDA
The Agenda Study Session had been cancelled for Monday November 2, 2020,
and therefore the Board would be reviewing all items individually prior
to making any motions. At the conclusion of reviewing each item
Commissioner Osiadacz moved to approve the Consent Agenda, as amended,
noting Item B was removed and placed under Board Discussion & Decision.
Commissioner Wright seconded. Motion carried 3-0.
MINUTES
DATE MINUTES
9/8/2020 CARES Act Funding
9/28/2020 Claim Process
10/12/2020 CDS Study Session
10/12/2020 PW Study Session
10/16/2020 Coroner’s Office Request
10/19/2020 Agenda Study Session
10/19/2020 Office Admin
10/20/2020 Agenda Session
10/20/2020 2pm Public Hearing
10/23/2020 OPMA Covid-19
10/26/2020 Office Admin
10/26/2020 CARES Funding
10/26/2020 IT Study Session
REQUEST TO APPROVE A NOTICE FOR PROPOSALS FOR APPRAISAL/DEVELOPMENT SERVICES – ITEM MOVED TO BOARD DISCUSSION & DECISION
11/03/2020 MINUTES 3
AGREEMENT McKINSTRY CO, LLC SOLID WASTE
Approve a Professional Services Agreement between Kittitas County and
McKinstry Co. LLC to provide HVAC repairs at the Event Center, in the
amount of $125,613.00 plus sales tax.
AMENDMENT CH2M HILL ENGINEERS INC. (JACOBS) SOLID WASTE
Approve Amendment No. 7 to the Professional Services Agreement with CH2M
Hill Engineers, Inc. in the amount of $34,737.00 for a total adjusted
amount of $1,265,139.00, for the Kittitas County Transfer Station
Relocation Project.
AMENDMENT ALSC ARCHITECTS SOLID WASTE
Approve an Amendment to a Contract with ALSC Architects to design an
addition and upgrades to Bloom Pavilion in accordance with the Event
Center Master Plan.
AUTHORIZATION FORM WA STATE MILITARY DEPT. COMMISSIONERS
Approve a Signature Authorization Form with the Washington State
Military Department, for the FY20 SECO County Base Service Operations
Contract No. E20-0214.
SET PUBLIC HEARING ANNUAL DOCKET AMENDMENTS CDS
Approve Setting a Public Hearing for December 2, 2020 at 6:00 p.m. to
consider the 2020 Kittitas County Annual Docket Amendments and to
authorize the Clerk to publish said notice.
MYLARS SUNCADIA PH. 2 DIV. 4 PLAT CDS
Approve the Final Mylars granting final approval for the Suncadia Ph. 2
Div. 4 Plat (LPF-20-00003 and LP-20-00001), for 39 detached residential
lots with access tracts, open space tracts, and service tracts, ranging
in size from 5,900 to 10,8000 square feet.
RESOLUTION 2020-177 AIRPORT DIRECTOR – CONTRACTS AIRPORT
Approve Resolution No. 2020-177, Authorizing the Kittitas County Airport
Director to Negotiate, Enter Into, and Approve Contracts with a Value of
Less than $25,000.00.
RESOLUTION 2020-178 DISADVANTAGE BUSINESS ENTERPRISE AIRPORT
Approve Resolution No. 2020-178, Authorizing the Director of Airport
Operations as the Disadvantage Business Enterprise (DBE) Liaison Officer
with Signature Authority and Administrator for the Bowers Field DBE
11/03/2020 MINUTES 4
Program.
AGREEMENT ABRACADABRA CLEANING SERVICES SHERIFF
Approve a Professional Services Agreement between Kittitas County and
Abracadabra Cleaning Services, in the amount of $341.25 per month, to
provide weekly janitorial services at the Kittitas County Sheriff’s
Office.
RESOLUTION 2020-179 WA STATE TRAFFIC COMMISSION SHERIFF
Approve Resolution No. 2020-179, Authorizing an Interlocal Agreement
between the Kittitas County Sheriff’s Office and the Washington State
Traffic Safety Commission for high visibility emphasis patrol from
October 1, 2020 through September 30, 2021.
RESOLUTION 2020-180 SNOW & ICE CONTROL PRODUCTS PUBLIC WORKS
Approve Resolution No. 2020-180, Awarding a Bid to Furnish Snow & Ice
Control Products for 2021 and to Authorize the Public Works Director to
Sign Contract Documents.
CALL FOR BIDS PETROLEUM & LUBRICANT PRODUCTS PUBLIC WORK
Approve a Notice of Call for Bids to Furnish Petroleum and Lubricant
Products for Calendar Year 2021, to be accepted until November 19, 2020
at 2:00 p.m. at the Kittitas County Public Works Department 411 North
Ruby Street, Suite 1, Ellensburg, WA and to authorize the Clerk to
publish said notice.
RESOLUTION 2020-181 SPEED ON BULLFROG ROAD PUBLIC WORKS
Approve Resolution No. 2020-181, Restoring the Fifty (50) Miles Per Hour
Speed Limit to Bullfrog Road Milepost 0.72 to Milepost 2.70, effective
upon re-installation of the speed limit signs.
SET PUBLIC HEARING SPEED THRALL RD – NO. 6 RD & MOE RD PUBLIC WORKS
Approve Setting a Public Hearing for November 17, 2020 at 2:00 p.m. to
consider a Speed Reduction on Thrall Road between No. 6 Road and Moe
Road and to Amend Kittitas County Code 10.08.020 Speed Limits, and to
authorize the Clerk to publish said notice.
RESOLUTION 2020-182 ORG CHART – SCRIVENER’S ERROR PUBLIC WORKS
Approve Resolution No. 2020-182, Correcting a Scrivener’s Error on
Resolution No. 2020-168, Adopting the Public Works October 2020
Organizational Chart and Policies of the Legislative Authority.
11/03/2020 MINUTES 5
RESOLUTION 2020-183 MONTHLY EQUIPMENT RENTAL RATES PUBLIC WORKS
Approve Resolution No. 2020-183, Adopting the Kittitas County Public
Works Monthly Equipment Rental Rates Pursuant to Revised Code of
Washington 36.33A.040 for 2021.
RESOLUTION 2020-184 PRESIDENTIAL DISASTER DECLARATIONS PUBLIC WORKS
Approve Resolution No. 2020-184, Designating Mark Cook, Public Works
Director as Kittitas County Applicant Agent and Joshua Fredrickson as
Alternate Applicant Agent for Future Presidential Disaster Declarations.
RESOLUTION 2020-185 KPG P.S. VANTAGE HWY PROJECT PUBLIC WORKS
Approve Resolution No. 2020-185, Awarding a Local Agency Agreement to
KPG P.S. for the Design and Environmental Permitting for the Pavement
and Guardrail Replacement on Vantage Highway MP 21.25 – MP 27.51, CRP
298-19. CORRESPONDENCE – NONE ADMINISTRATIVE MATTERS - NONE
CITIZEN COMMENTS ON NON-AGENDA ITEMS - NONE BOARD DISCUSSION/DECISION ITEMS REQUEST FOR PROPOSALS RODEO BOWL SOLID WASTE
Commissioner Wright moved to approve a Request for Proposals for
Appraisal/Development Services for assistance in determining the
commercial and reasonable value of the Rodeo Bowl located within the
footprint of the possible expansion of the Fairgrounds and Event Center
property, to be accepted until November 24, 2020 at the Kittitas County
Board of Commissioners Office 205 West 5th Avenue Ellensburg, WA and to
authorize the Clerk to publish said notice. Commissioner Osiadacz
seconded. Motion carried 3-0. MISCELLANEOUS - NONE EXECUTIVE SESSION
At 10:38 a.m. Chairman Wachsmith announced the Board would recess into
Executive Session for 10 minutes with Dan Carlson, Director of CDS and
Neil Caulkins, Deputy Prosecutor to discuss with legal counsel
representing the agency matters relating to agency enforcement actions,
or to discuss with legal counsel representing the agency litigation or
potential litigation to which the agency, the governing body, or a
member acting in an official capacity is, or is likely to become, a
11/03/2020 MINUTES 6
party, when public knowledge regarding the discussion is likely to
result in an adverse legal or financial consequence to the agency.
Possible action anticipated.
At 10:48 a.m. the Board reconvened out of Executive Session. No action
was taken.
At 10:49 a.m. Chairman Wachsmith announced the Board would recess back
into Executive Session for 10 minutes to discuss with legal counsel
representing the agency matters relating to agency enforcement actions,
or to discuss with legal counsel representing the agency litigation or
potential litigation to which the agency, the governing body, or a
member acting in an official capacity is, or is likely to become, a
party, when public knowledge regarding the discussion is likely to
result in an adverse legal or financial consequence to the agency.
Possible action anticipated.
At 10:59 a.m. the Board reconvened out of Executive Session. No action
was taken.
At 11:00 a.m. Chairman Wachsmith announced the Board would recess back
into Executive Session for 5 minutes to discuss with legal counsel
representing the agency matters relating to agency enforcement actions,
or to discuss with legal counsel representing the agency enforcement
actions, or to discuss with legal counsel representing the agency
litigation or potential litigation to which the agency, the governing
body, or a member acting in an official capacity is, or is likely to
become, a party, when public knowledge regarding the discussion is
likely to result in an adverse legal or financial consequence to the
agency. Possible action anticipated.
At 11:05 a.m. the Board reconvened out of Executive Session. The Board
directed Staff to remove Item 20-08 from the Annual Docket.
At 11:06 a.m. Chairman Wachsmith announced the Board would recess back
into Executive Session for 10 minutes to evaluate the qualifications of
an applicant for public employment or to review the performance of a
public employee. However, subject to RCW 42.30.140 (4), discussion by a
governing body of salaries, wages, and other conditions of employment to
be generally applied within the agency shall occur in a meeting open to
the public, and when a governing body elects to take final action
hiring, setting the salary of an individual employee or class of
employees, or discharging or disciplining an employee, that action shall
be taken in a meeting open to the public. No action was anticipated.
11/03/2020 MINUTES 7
At 11:16 a.m. the Board reconvened out of Executive Session. No action
was taken.
ADJOURNMENT
The meeting was adjourned at 11:16 a.m.
KITTITAS COUNTY COMMISSIONERS CLERK OF THE BOARD KITTITAS COUNTY, WASHINGTON Julie Kjorsvik Brett Wachsmith, Chairman