HomeMy WebLinkAboutSOW2OSOS No.818K-1464-2
STATEMENT OF WORK NO. 2
SERVICE LEVEL AGREEMENT No. #818K-1464
This Statement of Work (this "SOW') is made and entered into by and between the KITTITAS
COUNTY COMMISSIONERS (hereinafter "CUSTOMER") and the STATE OF WASHINGTON,
OFFICE OF THE SECRETARY OF STATE, ARCHIVES & RECORDS MANAGEMENT
DIVISION (hereinafter "ARCHIVES"). This SOW is incorporated into and hereto made an
integral part of Service Level Agreement No. 81 8K-1464 between CUSTOMER and ARCHIVES
(the "Agreement").
GUSTOMER:Kittitas Gounty Gommissioners
205 W. sth St., Suite #109
Ellensburg, WA 98926
Customer Archives
Contact:
Title:
Telephone No.:
Email:
Brynna Anderson
Clerk of the Board
509-962-7686
Bryn na.anderson@co. kittitas.wa. us
Patrick Williams
Gustomer Service Manager
360-586-0{08
patrick.wil I iams@sos.wa. gov
I, FEE SCHE DULE
All rates and charges listed above are subject to change in accordance with the terms and
conditions of the Agreement.
The ARCHIVES shall
Summary Statement
Create a microfilm form of Kittitas County Commissioners Board Minutes, Ordinances, and
Resolutions not to exceed estimated costs without prior approval. No copy of the microfilm will
be provided unless requested by CUSTOMER for an additional cost.
Proiect Manaqement
Process with the following information
e Record Series: Minutes, Ordinances, Resolutions
APPROVED AS TO FORM
Attorney General's Office
Page 1 of2
Service Unit Unit Price
Digitalto Microfilm - 16mm Per lmaqe $0.03
Digital to Microfilm - Roll Per Roll $27.00
All shipping or ferry prices will be charqed cost + 30%
Service # of Units Total Unit Cost
Digitalto Microfilm - 16mm 6,809 $204.27
Digitalto Microfilm - Roll 2 $54.00
TOTAL ESTIMATE:$258.27
OSOS No.818K-1464-2
. Agency: Kittitas County Commissioner. Department: Clerk of the Boardo County. Kittitaso Date Range: 2018-2019. Disposition Authority Number (DAN): GS50-05A-13, GS50-05A-16
Contact CUSTOMER with any questions regarding the project
Provide timelines, quantities, project complexity, and cost estimates based on our original
project review.
Estimates may be revised based on the condition of the records at the time they arrive in our
production facility.
ARCHIVES staff will review the project prior to beginning work and notify CUSTOMER of any
cost adjustments required for document preparation which exceeds the original estimate.
A Transmittal Agreement is required between Digital Archives and CUSTOMER for transfer of
images.
Pickup & Deliverv
Pick-up and deliver images from CUSTOMER
Via Postal Service Mail
Disital to 16/35mm film
Perform digital image to microfilm conversion for previously scanned paper documents
"lmaging Services" shall include
. Targets per the Washington State Standards for the Production and Use of Microfilmr Create one microfilm roll per record series.o Create silver-halide microfilm rolls for each record series.e Submitting microfilm and transmittal documents to ARCHIVES Security Microfilm for
preservation in the essential records protection vaults.
It is CUSTOMER's responsibility to maintain the capability to convert standard delimited text
files to a preferred data format.
KITTITAS CO. COMMISSIONERS OFFICE OF THE SECRETARY OF STATE
lo. ?'to L o
Board State Archives
APPROVED AS TO FORM
Attorney General's Office
Page 2 of 2
Date
Kittitas County, Washington
BOARD or COUNTY COMMISSIONERS
District One
Cory Wright
District Two
Laura Osiadacz
District Three
Brett Wachsmith
To:
Date:
Subject:
From:Mandy
Patrick Williams, Customer Service Manager
October B, zozo
Service Level No. 8r8K- l^464 &Statement of Work No. z
ty Clerk of the Board II on behalf of Brynna
Anderson, Records Clerk
Original document returned for your information & records.
Copy for your information & records.
Please sign and return all enclosed documents to our office at your earliest
convenience (afully executed document uillbe returned to you).
Please sign and return a fully executed original of each back to our office at
your earliest convenience.
If you have any questions please feel free to contact our office at your convenience.
Thankyou.
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KITTITAS COUNTY COURTHOUSE . 205 WEST 5fr, SUITE IO8 ELLENSBURG, wA 98926
(509) 962-7508 FAX (s09) 962-7679