HomeMy WebLinkAboutLT-SS-2020-002LT-SS-2020-002-Cle Elum Data Collection & Park Upgrades
2O2O LODGING TAX SERVICES AGREEMENT
BETWEEN K|TT|TAS COUNTY AND CtTy OF CLE ELUM (MUNtCtpALtTy)
ThisContract, effective October 6,2O2O is made and entered into byand between KITTITAS
COUNTY ("County"), a subdivision of the State of Washington, and the CITY OF CLE ELUM
("Contractor").
WHEREAS, the purpose of this Agreement is to provide for Tourism-Related, Small-Scale
Municipality-Owned Capital Projects relating to activities and expenditures designed to increase
tourism,
NOW THEREFORE, in consideration of the terms and conditions contained herein, or
attached and incorporated and made a part hereof, the County and the Contractor mutually agree
as follows:
Section 1. Scope of Work.
a. Contractor shall provide the services and staff described in its Application for Lodging Tax
Funds submitted to the Lodging Tax Advisory Committee, attached hereto as Exhibit "A"
(with limitations-see Section 2.a & b) which is attached hereto and incorporated herein by
this reference.
b. Except as otherwise specifically provided in this Agreement, Contractor shall furnish the
following as required to perform the services, described in Paragraph (a) above, in
accordance with this Agreement: Personnel, labor and supervision; technical, professional
and other services. All such services, property and other items furnished or required to be
furnished, together with all other obligations performed, or required to be performed, by
Contractor under this Agreement are collectively referred to herein as "Services."
Section 2. Pavment
a. As full compensation for satisfactory performance of the Contractor's Services, the County
agrees to pay Contractor the sum of nineteen thousand three hundred dollars (S19,300.00)
to be used for capital project- only for the Cle Elum Park Amenities & Trail Counters; Tourist
Restroom Operations Project.
b. Additional payment terms: The County will make payment to the Contractor only on a
reimbursement basis, as receipts for any items are submitted to the County, not to exceed
the sum of nineteen thousand three hundred dollars (SL9,300.00) to be used for capital
project-only for the Cle Elum Park Amenities & Trail Counters; Tourist Restroom. Operations
Project.
c. Services/Expenses that are reimbursed must be dated during the 24 (twenty-four) months
(or two years) of the date of the Agreement and final date to submit reimbursements
requests is October 6,2022 after this date funds lapse.
_County Lodging Tax Funding Agreement Page 7
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d. Requests for reimbursements must be submitted to:
Kittitas Cou nty Aud itor
Attn: judy Pless
205 West 5th Ave - Suite 1"05
Ellensburg, WA 98926
a ud itoraccounting@co.kittitas.wa.us
Reporting requirements of your events will be required on prescribed forms from the
County Auditor.
Section 3. Performance bv Contractor.
a. Contractor shall not (by contract, operation of law or otherwise) delegate or subcontract
performance of any Services to any other person or entity without the prior written consent
of the County. Any such delegation or subcontracting without the County's prior written
consent shall be voidable at the County's option.
b. Contractor shall at all times be an independent contractor and not an agent or representa-
tive of the County with regard to performing the Services. Contractor shall not represent
that it is, or hold itself out as, an agent or representative of the County. ln no event shall
Contractor be authorized to enter into any Agreement or undertaking for or on behalf of the
County. lt is understood that the Contractor and the Contractor's staff and employees are
not employees of the County and are not, therefore, entitled to any benefits provided
employees of the County.
c. Contractor shall comply with all applicable laws, ordinances, rules, regulations, orders,
licenses, permits, and other requirements, now or hereafter in effect, of any governmental
authority (including, but not limited to, such requirements as may be imposed upon the
County and applicable to Services). Contractor shall furnish such documents as may be
required to effect or evidence such compliance. All laws, ordinances, rules, and orders
required to be incorporated into agreements of this character are incorporated into this
Agreement by this reference. Contractor agrees to obtain all required licenses and permits,
and further agrees to keep them in full force and effect during the term of this Agreement.
d. The County and the Contractor agree that in fulfilling the terms and conditions of this
Agreement neither shall discriminate on the basis of race, creed, color, national origin, age,
sex, marital status, or the presence of a physical, sensory, or mental handicap.
e. The Services shall at all times be subject to inspection by and approval of the County, but
the County's making (or failure or delay in making) such inspection or approval shall not
relieve Contractor of its responsibility to perform the Services in accord with this
Agreement, notwithstanding the County's knowledge of defective or non-complying
performance, or the substantiality or ease of discovering the same. Contractor shall provide
the County with sufficient, safe, and proper facilities and equipment for such inspection and
free access to such facilities.
f . This contract is subject to review by any Federal or State auditor. Contractor shall promptly
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_County Lodging Tax Funding Agreement Page 2
LT-SS-2020-002-Cle Elum Data Collection & Park Upgrades
furnish the County or its designee, or such Federal or State auditor with such information
related to the Services as may be requested by the applicable governmental entity.
Contractor shall preserve and maintain all financial records and records relating to
performance of Services under this Agreement for six (6) years after contract termination.
For such duration after the County makes final payment of compensation due hereunder,
Contractor shall provide the County access to (and the County shall have the right to
examine, audit and copy, with or without notice) all of Contractor's books, documents,
papers and records related to the Services or this Agreement.
g. Contractor understands and acknowledges that Contractor is solely responsible for its own
reporting and accounting of all state, federal, social security, and local taxes, of every nature,
arising from Contractor's performance of this Agreement. All compensation received by the
Contractor will be reported to the lnternal Revenue Service at the end of the calendar year in
accord with the applicable IRS regulations.
Section 4. Release. lndemnitv, and Hold Harmless.
The County assumes no liability for the Contractor's actions under this Agreement. Contractor
releases and shall defend, indemnify, and hold harmless the County, its officers and employees,
agents, representatives, attorneys and/or volunteers, from and against all claims, costs, liabilities,
damages, and expenses, (including, but not limited to, reasonable attorney fees) which arise or
may arise or be alleged to arise out of or by reason of this Agreement including:
Any fault, negligence, strict liability or product liability of Contractor in connection with the
Services for this Agreement;
Any lien asserted upon any property of the County in connection with the Services for this
Agreement;
Any failure of Contractor, or of the Services, to comply with any applicable law, ordinance,
rule, regulation, order, license, permit and other requirement, now or hereafter in effect, of
any governmental authority; or
a
a
a
a Any breach of or default under this Agreement by Contractor
Section 5. Compliance with Public Records Law.
a. ln compliance with Washington's public records law, the County will retain copies of any
documents associated with this Agreement, which may be required by law unless legally
exempt from such retention, for any applicable legally required retention period.
b. ln the event a public records request is made to the County for documents created in
relation to this Agreement, should legal uncertainty arise regarding the disclosability of any
documents under federal or state public records laws, the County shall provide notice to
Contractor pursuant to Washington's public records act, chapter 42.56 RCW, to allow
Contractor to seek a court injunction.
_County Lodging Tax Funding Agreement Poge 3
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c. The County specifically shall not be liable to Contractor for the County's release under public
records laws of any documents not protected by trademark, copyright or other law.
Section 6. lndustrial lnsurance Waiver
With respect to performance of this Agreement and as to any claims against the County, its Additional
lnsureds, officers, agents and employees, the Contractor expressly waives its immunity under Title 51
of the Revised Code of Washington, the lndustrial lnsurance Act, for injuries to Contracto/s employees
and agrees that the obligations to indemnifiT, defend and hold harmless provided in this Agreement
extend to any claim brought by or on behalf of any employee of the Contractor. This waiver is
mutually negotiated by the parties to this Agreement.
Section 7. lnsurance and Endorsements.
The County may require through a request in writing that the Contractor provide the County
with a certificate, binder, or policy of liability insurance, acceptable to the County in an
amount specified by the County.
b. Such liability insurance shall be such as will protect Contractor, its employees, agents and
representatives, from all claims, losses, harm, costs, liabilities, damages and expenses
arising out of personal injury (including death) or property damage that may result from
performance of the Services or this Agreement, whether such performance is by Contractor
or any of its employees, agents or representatives.
c. Should the County require such liability insurance, the Contractor agrees to provide proof of
insurance prior to commencing performance of this Agreement.
d. Copies of the County's written request and the insurance documents provided by Contractor
shall be attached to this Agreement and by this reference will be made part hereof.
Where insurance is requested by the County, all liability insurance policies shall be endorsed
to include the County as an Additional lnsured and shall stipulate that the insurance
afforded by the policies shall be primary insurance, and that any insurance, self-insured
retention, deductibles, or risk retention trusts maintained or participated in by the Parties
shall be excess and not contributory to any other insurance maintained by the County.
Contractor shall furnish the County a certificate of insurance with Endorsement as evidence
that the required policies are in full force and effect.
Section 8. Termination.
The County may, by written notice thereof to Contractor, terminate this Agreement as to allor any
portion of the Services not yet performed, whether or not Contractor is in breach or default. Upon
receiving such notice of termination, Contractor shall, except as otherwise directed by the County,
immediately stop performing the Services to the extent specified in the notice. ln the event the
County terminates the Contractor's Services, the Contractor is obligated and hereby agrees to
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_County Lodging Tox Funding Agreement Poge 4
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refund to the County all monies paid for Services not yet rendered by the Contractor, if any, as of
the date of the notice of termination.
Section 9. Miscellaneous.
a. Contractor shall not (by contract, operation of law or otherwise) assign this Agreement or
any right or interest in this Agreement without the County's prior written consent.
b. This Agreement embodies the entire Agreement between the County and Contractor, and
supersedes any and all prior oral or written communications, proposals, conditions, promises,
representations, or understandings regarding the Services. No change, amendment or
modification of any provision of this Agreement shall be valid unless set forth in a written
amendment to the Agreement signed by both parties.
c. Notice for any purpose under this Agreement, except service of process, shall be given by
the Contractor to the Kittitas County Commissioners and the Kittitas County Auditor, 205 West
5th Ave. Ellensburg, WA 98926. For all purposes under this Agreement, any notice by the
County to the Contractor shall be given to the Contractor's address provided on the signature
page. Notice may be given by delivery or by depositing in the U.S. Mail, first class, postage
prepaid, certified mail, return receipt requested.
d. The section and paragraph headings of this Agreement are for reference convenience only
and are not intended to restrict, affect or be of any weight in interpreting or construing the
provisions of such sections or paragraphs.
e. This Agreement may be executed in one or more counterparts and by facsimile, each of
which will be deemed an original, but all of which together will constitute one and the same
instrument.
f. Contractor warrants to the County that the individual signing on Contractor's behalf has the
requisite power and authority to enter into and to perform Contractor's obligations under
this Agreement. Contractor further warrants to the County that Contractor has made no
misrepresentation or misleading statement in connection with this Agreement, and is not in
violation of any applicable law, ordinance, or regulation the consequence of which will or
may materially affect Contractor's ability to perform its obligations under this Agreement.
g. lf any term or condition of this Agreement or the application thereof to any person(s) or
circumstances is held invalid, such invalidity shall not affect the other terms, conditions or
applications which can be given effect without the invalid term, condition or application. To
this end, the terms and conditions of this Agreement are declared severable.
h. The exclusive venue for any action brought to enforce this Agreement or any of its terms
shall be in Kittitas County, State of Washington.
KITTITAS COUNTY
BOARD OF COUNTY COMMISSIONERS
_County Lodging Tax Funding Agreement
CONTRACTOR
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_County Lodging Tax Funding Agreement Page 6
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Lodging Tax for Tourism-Related, Small-Scale
Municipality-Owned Capital Projects and
Operations
Cle Elum Data Collection & Park Upgrades Project
Submission Deadline: June 18th, 2O2A
Kittitas County Commissioners
205 W 5th Avenue, Suite 1.08, Ellensburg, WA 98926
509-962-7508
KITTITAS COUNTY
Lodging Tax for Tourism-Related, Small-Scale Municipality-
Owned Capital Projects and Operations General
lnformation
Kittitas County imposes a lodging tax assessed on the sale or charge made for furnishings of
lodging according to RCW 67.28.L8O and RCW 67.28.187. ln accordance with the tax and
Washington State law, a Lodging Tax Advisory Committee has also been established. The
committee's purpose is to advise and recommend to the Board of County Commissioners how
excise taxes on lodging should be allocated to support tourism which in turn generates
revenue.
Uses According to Law:
RCW 67.28.1816 states the following:
Lodging tax revenues under this chapter may be used, directly by any municipality or indirectly
through a convention and visitor bureau or destination marketing organization for: ...{c)
Supporting the operations and capital expenditures of tourism-related facilities owned or
operated by a municipality...
Pefilri$o0s included in state law which should be considered in anv application requestine
fundinq include:
t, Tourism means economic activity resulting from tourists, which may include sales of
overnight lodging, meals, tours, gifts, or souvenirs,
2. Tourism promotion means activities, operations, and expenditures designed to
increase tourism, including but not limited to advertising, publicizing, or otherwise
distributing information for the purpose of attracting and welcoming tourists;
developing strategies to expand tourism; operating tourism promotion agencies;
and funding marketing or the operation of special events and festivals designated to
attract tourists.
3. Tourism-related facility means real or tangible personal property with a usable life of
three or more years, or constructed with volunteer labor that is: (a) (i) owned by a
public entity; (ii) owned by a nonprofit organization described under section 501 (c)
(3) of the federal internal revenue code of 1986, as amended; or (iii) owned by a
nonprofit organization described under section 501 (c) (6) of the federal internal
revenue code of 1986, as amended; a business organization, destination marketing
organizations, main street organization, lodging association, or chamber of
commerce; and (b) used to support tourism, performing arts, or to accommodate
tourist activities.
Review Process:
Kittitas County's Lodging Tax Advisory Committee (LTAC) will review all complete applications.
Qualifying applicants will be provided the opportunity to present their projects to the LTAC and
answer questions. Capital project applications will be scored based on the information
provided by the applicant, ranked, and funding recommendations with supporting information
will be submitted to the Kittitas County Board of Commissioners. The ranking will determine,
generally, the order in which the applications will be considered for funding from the highest
being considered first to the lowest receiving the last consideration. However, all municipatities
which submit at least one qualifying application in a given year must receive funding
consideration before a second application from a municipality which has been recommended
for a funding award is considered. The Board of County Commissioners (BOCC) has final
approval authority for the list of recommendations.
Prior to making a final decision, the BOCC will publicly deliberate on the recommendations
received from the LTAC. Applicants may also be requested to present their projects to the
BOCC and answer questions.
Scoring sheets utilized by the LTAC to rank applications for capital projects are included in this
packet for your reference and information. Applications which do not receive a minimum
score of at least 75 points, do not provide at least 50% matching funds, or do not follow the
subrnission instructions will not be considered for funding,
Apolication Lqfinitions:
Below is a list of terms and phrases which have a specific meaning within this application. lt
may be helpful for you to review these as you prepare responses so that a better understanding
of the reviewer's expectations may be obtained.
Capital Asset is any type of property that has a qrseful life longer than one year and is
valued at over $5,000.00,
Construction or "Hard" Costs are the direct contractor costs for labor, material,
equipment and services; contractor's overhead and profit, and other direct construction
costs. These costs do not include the compensation paid to architects, engineers, or
consultants, the cost of land, right-of-ways, or other similar costs.
Matching Funds is the amount of funding your organizations has secured and is
contributing to the project. This includes both direct and indirect support, Direct funds
can be in the form of cash funding from your organization or funding secured
elsewhere but dedicated to the project such as other grants, loans, donations, etc.
lndirect funding support includes in-kind support like labor, volunteer support, supplies,
and services which directly relate to the project or event, including those supplied by
your organization and others.
Municipality is an incorporated city, county, or town.
Real Property is fixed property, principally land and buildings.
Small Scale capital projects are defined as those which request funding support of less
than $50,000.
Soft Costs are cost items in addition to the direct construction cost. These
generally include architectural and engineering, permits and fees, financing fees,
construction interest and operating expenses, leasing and real estate commissions,
advertising and promotion, and supervision.
Tourist is a person traveling for business or pleasure on a trip
A. Away from their place of residence or business and staying overnight in paid
accommodations;
B. To a place fifty miles or more one way from their place of residence or
business for the day or staying overnight; or
C. From another country or state outside of their place of residence or their
business.
SUBMITTAL INSTRUCilONS
Please return ONE COPY of the entire original application and answers to narrative questions to:
Kittitas Cou nty Commissioners
Attn: Lodging Tax Grant Application
205 West 5s, Suite 108, Ellensburg, WA 98926
Applicatio
L8-,2020.
ns must be received no later than 5:(X) PM June 18.or postmarked no later than June
6/18/2020
7/n/2A20
8/L8/2A2O
8l2t/2020 (Tentative)
lncomplete and/or late applications will not be considered. Applications may not be changed or
amended by the applicant after the deadline for submission
Sch_edule:
' Application deadline
r Oral presentations of proposals to LTAC
r BOCC Deliberation and Decision
r Applicant Award Notification and fund availability
Proiect Manasement:
Successfulapplicants may be required, as a condition of the funding award, to enter into a contract. The
agreement may include, but not be limited to, the specific amount of the award and what it may be
used for, all reporting requirements associated with this funding, payment terms, and any and all other
appropriate terms of the funding. Kittitas County will be the contracting agent for all approved projects.
Allfunds awarded under this program will be available in the form of reimbursable grants. The funds for
capital projects will be available for reimbursement as of the date of the contract and for 24 (twenty-
four) months (or two years) thereafter. Capital projects must be completed within the two-year period.
All funds awarded for supporting the operations of county-owned tourism-related facilities will be
available for reirnbursement as of the date of the award and for up to 12 (twelve) months (1year)
thereafter. Any unexpended funds will be returned to the Lodging Tax account and made available for
re-appropriation. All requests for reimbursement shall be made to the Kittitas County Auditor's office at
the following address:
Kittitas County Auditor
Attn: Lodging Tax Grant Funds Reimbursement
205 W sth, Suite 105
Ellensburg, WA 98926
For specific information and requirements regarding the reimbursement process, please contact the
Audito/s office at 509-962-7504,
P*loiect ReporlimBequuemenls forTourism-Related :
State law requires that all recipients of Lodging Tax revenues must submit a report to the municipality
describing the actual number of people traveling for business or pleasure on a trip:
A. Away from their place of residence or business and staying overnight in paid accommodations;
B. To a place fifty miles or more one way from their place of residence or business for the day or
staying overnight; or
C. From another country or state outside of their place of residence or their business.
A report form will be provided as part of the contract for receiving funds. We ask that you provide this
information within 50 days after your project is complete.
Applicgnt lEatego{ies and Elieibilitv:
Grants from lodging tax funds are provided fortwo types of applicants, Capital Projects and County
Operations. No more than one capital project is allowed per application. An organization may submit
no more than two capital project applications per funding cycle. The categories are defined as follows:
The Capital Project category is for applications from municipalities or public facilities districts
requesting support for capital expenditures of tourism-related facilities owned or operated by
the municipality for public facilities district.
lf applying for funding under the capital project category, an applicant need only answer the
questions listed under the Capital Budget Narrative and provide the Capital Project Budget as
well as include necessary attachments.
The Operations category is for applications from municipalities requesting support for the
operations of tourism-related facilities owned or operated by the municipality.
lf applying for funding under the Operations category, an applicant need only answer the
questions listed under the Operational Funding Narrative.
Other lnformation:
lnsurance: As part of its contract for performance, a municipality may require contractors to maintain
liability insurance in the amount of 51,000,000 or more and name the municipality as an additional
insured on its liability insurance policy.
Application Form: This packet will be available on Kittitas County's website as a word document and as
a pdf. lt can also be obtained directly as a hard copy or in digital forrnat by contacting the Kittitas
County Board of Commissioners office at 509-962-7508. Kittitas County's website address is:
www.co. kittitas.wa.us.
APPTICATION FOR LODGING TAX FOR TOURISM-RELATED,
SMALT-SCAIE MUNICIPATIW-OWNED CAPITAT PROJECTS AND
OPERATIONS
Applicant lnformation - Caoital ProlectorOneratlons (Circle one or Both)
Name of Municipality:
Mailing Address;
of Cle Elum
119 West First Street
Cle Elu wA 98922
contact Person and Title: Lucy Temple
Phone:509-674-2262 ext 102
Email:' lucy@cityofcleelum.com
Project Title:Cle Elum Park Amenities & Trail Counters; Tourist Restroom Operations
Project Location:Multiple Cle Elum Locations
Funding Request:53,200 Capital Proiects; S16,100 Operations = $19,300
Application Reguirements
related facility owned or operated by a municipality or is supporting the operations of
tourism-related facilities owned or operated by a municipality.
2. The municipality has submitted no more than two applications for capital project
funding in the current year.
X
X 3. The municipality's lodging tax advisory committee (or equivalent) has been informed
of the project and endorsed it (not required for Kittitas County), A letter from the
municipality is included.
4. Lodging tax capital projegt funds are not being substituted for other funds that are
already secured or applied for {if applicable).
5. Municipality has secured matching funds of at least 5A% of the total project costs.
X 6. A completed project budget is included in the application (if applicable).
7. A detailed 8%X 11 vicinity rnap that clearly shows the project is included (if
applicable).
x-
X
X
Tourism-Related, Small-Scale Municipality-Owned Capital Project Narrative
1. Project Description: Please describe the project in detail. lndicate the major work to be
completed, any milestones that need to be overcome in order for the project to move forward,
and include a comparison of existing and proposed conditions.
This Cle Elum Data Collection & Park Upgrades Project an existing park and provides the
City a mechanism to reliably count park and trail users for current data, future projections,
and after-the-fact reporting purposes. The two project compon€nts are described belcw.
IPROJECf COIvIPONENT #r: irail counterr
Desc riptio n ; Existing and Proposed C onditions
The City plans to purchase five trail counters to collect data at our parks and trails within our
four-season recreational tourism community. The City does not currently own a mechanism
to count or track park and trail users. These trail counters will assist in planning for funding
allocation, maintenance operations, and will provide data to assist with future event and
project lodging tax applications and after-the-fact JLARC reporting. The data collected may
also be used for other grant applications, such as those focused on getting the community
outside and active, like Complete Streets.
The trail counter equipment is anticipated to be used to collect long-term year-round use
(Coal Mines Trail and Dog Park) seasonally, or based on €vents at other locations city.wide.
Below is a list of the proposed uses and locaticns followed by more detailed descriptions for
trail counter use at the two long-term locations.
The trail counters are proposed to be located in the following tourism-related locations:
r Long'term placement (2 counters), description below
o Coal Mines Trail
o Dog Park
o Portable units for seasonal/event placement (3 counters)
o Hanson Ponds
o Disc Golf Course
o Progress Path
o Other parks and trailso Community events (e.g., Pioneer Days, Boo Elum, Christmas in Cle
Elum)
o Miscellaneous locations at peak or off-peak season for use comparisons
(e.g., Memorial Day weekend in the downtown, or a park on a peak
weekend)
Coal Mines Trail - lons-tqr!4 pountqr
The regional CoalMines Trail extends from downtown Cle Elum, west through Roslyn,
and temrinating in Ronald. This trail is used regularly by locals and visitors alike, both as
an experience in itself, but also to travel between towns, and to connect into other
recreational areas such as the well-known Rat Pack mountain bike trail, or the Roslyn
Urban Forest. The trail allows snowrnobiles in the winter, but is otherwise non-
motorized. Under snow, the trail is shared by cross country skiers, snowshoers,
snowmobiles, dog walkers, and other users, During warrner months trail users include
walkers, joggers, equestrians, and bicyclists.
The trail counter proposed for the Cle Elum entrance to the Coal Mines Trail can be
mounted at various heights, depending upon the demographic being counted (e.g.,
horse and rider vs pedestrian), or could be combined with a portable trail counter to
track multiple demographics and/or locations. For example, all users might be
counted by placing trail counters could be placed at multiple heights in one location,
or the city could determine how many users Enter the trail via the Denny Ave
connection (60+ home community) versus the downtown Cle Elum entrance. This
trail counter could assist the City with gathering important information to share with
the Coal Minss Trail Commission, the County, and the City of Roslyn as well.
Dog Park - lone'term countg!
The Dog Park trail counter would be located just inside the park's entrance-only
gate and be programmed to only count park users adjacent to the entrance to avoid
picking up people on the walking paths. This data collection will assist with reporting
out visitor use, and alongside the planned survey station to be located within the
park's sign kiosk, the City will be able to determine a count of overall park use and
where users came from, in addition to other information useful to current and. future
park maintenance, event planning, promotions, and reporting.
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i.i'i C*!!l{el ca*nl5 leoplclhc
hil*n, joggars, irline :katen, horseback
ri(rrrs, clcli5ti, etc, ---r$ lra;l!, ,athr anri r;dry/rtk5
It 99r15es *.td dela{15 lllr in{rared wiv€llngth ihat
trerpt! rnil, l,rlile oih(r trait {ewtr$, la t1o35 tot
require a recriving unii or re8ertor t^o oler*le. lltlt
resrits in a very r:srnracl, ilnobtrils;ve derrgn, ital
rcdueet ntk of vafidat;5m, The t?Att )qlrered lyail
folrler'nlit vr,.kg seil i,1 $/iltt. rsodit;6rr on snowtitoa, :!i
arrd inownrobile trai!t^ !t.r*! three rt .]Ja.d '9.i1 sizel' dlka,ir{
batleries rind has v.ry lsf,!, baitery life. ll:is vcrsatik arunre/ has
fircv€r il"*lt {ron Alaska lo Au:lralid, trofi srcr^lain5 to de:rr1;,
and lrotrr #iictern,r!9 rrers to Ir!:an ,re#. Yr! caf t0u1. rn it i-i
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Descriptio n ; Existing and Praposed Conditions
The second project component includes park amenity upgrades at two city parks,
described below. At present, these amenities do not exist. This park upgrade is
anticipated to increase the quality of visitor experience and increase overall
visitation by creating places where people want to be and will want to return.
Disc GoIf Course * sirns. loao. brochure
The Cle Elum Disc Golf Course is located south of I-90 within the Cify's
Hanson Ponds Park, This l8-hole course is in a beautiful wooded setting that
meanders over creeks and along the shore of the Yakima River. The greater
Hanson Ponds Park is undergoing upgrades including signs, a picnic area,
road grading, upgraded parking configuration, and installation of a vault
toilet, all of which will be major park improvements available for the disc
golfers.
The Disc Colf Course is not currently signed, and due to its wooded location,
users are unlikely to stumble upon it on their own. To assist with this the
City has designed several signs for the park including an entrance sign with
an overall park map. and signs for each of the l8 holes. All signs highlight
the multiple configurations of the course that can be accomplished by
moving each basket (or hole) to one of 24locations. Since the signs have
been designed, they now need to be purchased and installed. Please see
attached draft signs.
While the course is advertised on the ltaitplaLl-D-tlq-Gq1l4.iss-sia-1,lj]lr,
gqqhtils_, the information is in dire need of an update. The City would like
to hire a consultanf to create a logo for the course in a first step toward
branding this comrnunity and tourism ameniq'.
The City would also like to design and print a Disc Golf Course
brochure, which will include the new logo and the overall park map
featured on the park's entrance sign, abbreviated game rules, and a score
card. The brochure can be distributed to all of the City's tourism brochure
holder locations, as well as local businesses who may want to carry disc
golf course supplies/equipment, such as the adjacent Whispering Pines RV
Park. Please see athched example brochure.
In the future, one of the portable trail counters described in section I above
could be used within the course to frack the number of users for recreation,
event planning, resource allocation, and reporting purposes.
2. Kittitas County Tourism lnfrastructure Plan: Please explain how the project meets
the goals and priorities in the Kittitas County Tourism lnfrastructure Plan as adopted.
,Also, describe the specific county tourism infrastructure needs the project addresses
and how the project directly increases tourism. Explain how the improvements will
promote tourism in Kittitas County and indicate specifically how the improvements will
directly increase economic activity resulting from tourists (see the definition of tourist
on page 3 of thisapplication),
Goals & Priorities. The project will help develop the integreity of place for the
Disc Golf Course and Hanson Ponds area, which will spill over into Cle Elum for
first time visitors, The Disc Golf Course also adds to Cle Elum's diverse set of
recreational resources and opportunities. The City and other groups like the Cle
Elum Downtown Association will be able to use the Trail Counters to plan and
evaluate events and their attendance, enhance visitor experiences, and gather data
for required.ILARC reporting, which will only serve to make future Lodging Tax
Grants more thorough and data supported. These recreationally- focused activities
that will be supported by the current grant request are within the environmental
tourisrn section of the County's Tourism Infrastructure Plan - they support open
spaces, natural area access and interpretation. This project is also supported by the
recreational tourism priority for regional athletic competition facilities - the
National Disc Golf Association is quite active and the upgrades at the Disc Golf
Course will promote more events and competitions.
Tourism lnfrastructure Needs. The project addresses the need for local
communities who use lodging tax funds, by installing trail counters ("people
counters") to collect information on usership of tourism-related capital facilities
and attendance at events. The Disc Golf Course Project will increase tourism by
drawing serious disc golf enthusiasts and casually curious tourists off of I-90 to
compete or even just explore and stretch their legs. The 2020 Hanson Ponds Park
Project will be installing a restroom adjacent to the Disc Golf Course, as well as
improving parking and picnic faoilities. Signs at the Hanson Ponds Park will also
include maps of other parks and trails in the Cle Elum recreational system, which
could direct visitors from the Disc Golf Course into the rest of the City in search
ofother recreational experiences, food, goods, and services.
3. Use of Grant Funds: Please explain exactly how the requested funds will be used.
lnclude an itemized list.
Grant funds will be used as follows:
Project Component #1 (as described above)
The City willpurchase 5 hail counters. Two of these willbe located for long-term
data collection as described in answer #l above, and the other three will be
deployed in alternate locations, depending on when the units are received. For
example, the three portable units may be placed at various parks or trails or even
in the downtown. IF the units were received before an equestrian event on the
Coal Mines Trail, a portable unit may be placed several feet above the long-term
Coal Mines Trail counter to pick up how many horse and riders were using the
trail at that time.
Project Component #2 (as desuibed above)
The City will order signs for the existing disc golf course, contract a new logo,
create a brochure, and promote the disc golf course on applicable recreation
websites, such as the National Disc Golf Course Association website.
Grant fund expenditures are also itemized in the attached budget.
Matchedfunds for the Dog Park trail counter includes the $69,675 park project
funding. The Dog Park project received a $53,000 City Lodging Tax grant in
February, 2020 to construct the park, of which $3,000 was earmarked for a trail
counter.
Matchedfund,s for the Disc Golf Course signs, logo, and brochures include
$34,520 in private grant funds ($27,200) and City match ($8,220).
Together, the request constitutes 3?5 of the total matchedfunds. Please see
attached proof of matchedfunds.
Match Prclcsl Prolect comroncnt Mrtshed Funds Grantt clotundt
Hanson Ponds Park Upgrades Disc Golf Slgns & Promotlon s3s,420 s27.2AO s8.220
Dog Park Proiect Trail Counters s69,67s ss3,000 Sx6.67s
Totel Prchst irletdrcd tunds $105,09t s80,200 s2it.895
4. Real Property: lf real property acquisition is a component of the project, please
explain. lnclude any information of property already secured or evidence of the ability
t0 secure the real property.
No real property acquisition is included in this funding request, nor is any project
component reliant upon securing any real property.
5. Capital Assets: lf capital asset acquisition is a component of the project, please
explain. lnclude any bids solicited and received from potential vendors willing to supply
the asset. All capital osset purchoses require at least three bids.lf you have already
selected one of the bids, please provide justifications in writing.
No capital assets are anticipated for this project.
6. Coordination: Please explain how this project has been coordinated with other
jurisdictions as well as affected stakeholders, Please include letters of support from
stakeholders.
The City has not coordinated with the public or other jurisdictions on the hail counters
as no impacts are anticipated to neighboring jurisdictions or the community.
The Dog Park is included in the 2018 Parks and Recreation element of the City of Cle
Elum's 2019 Comprehensive Plan, and has been planned for several years.
We have included support letters from the Cle Elum Downtown Association, the
President of the local Lion's Club, and the owner of Whispering Pines RV Park,
which is adjacent to the Disc Golf Course.
7. Studies: Please attach any feasibility or other studies that demonstrate linkages
between the proposed project and the anticipated tourism impacts. Also please include
your operationslmaintenance funding strategy and business plan for long-term project
sustainability {how the facility or facilities will be operated and maintained for at least
three years following completion).
Many studies exist in the literature that advertising and destination branding functions
to increase tourism. "Destinations have realized the importance of developing brand
equrty and have been aggressively applying the branding theory into their destination
development practices" (Almeyda-Ibfufrez & George, 2017).It is this importance of
branding for tourism that resulted in the idea to develop a logo and promotional
brochure for the Disc Golf Course, in addition to ensuring comprehetrsive information
being posted to the National Disc Golf Association website.
Amenities with no advertisement may be completely unknown to greater public and
thereby severely under-used. By upgrading the Disc Golf Course signage and
advertisement, we anticipate additional park users and visitors to Kittilas County.
The proposed park amenities will be included in our asset management program, and
will be maintained over their functional lives by the City's Public Works Department.
The Disc Golf brochures will be printed and distributed as dssmibed in #1 above, but
we will also retain the digital files fcr future updates, and will have an adequate stock
of extra brochures printed initially to maintain the supply for at least ayeat.
Trail counters will be inventoried along with other City equipment and will be stored
an d ma intained per manufacturer' s recommendati ons.
8. Project Readiness: Please provide a detailed project schedule, including
milestones necessary for completion as mentioned in question 1 above. On the
schedule, indicate items completed and exactly where in the schedule the project is
at this time. Be sure to include expected completion date.
Project Readiness
All trail counters will need to be ordered once grant funding is available, which may
take time for shipping. All counters may be installed as soon as they are receiqed,
contingent upon City crew availability.
Portable trail counters and the long-term trail counter on the Coal Mines Trail and
can be installed at any time and do not require any milestones to be overcome in
order to start using them immediately upon receiving the funding.
The Disc Golf Course signs will be installed as soon as they are received. Logo and
brochure development will begin as soon as the funding is available, and brochures
will be distributed as soon as they are received.
The Dog Park is awaiting an engineering survey in order to prepare the Request for
Proposals (RFP) to hire a fencing contractor. Once this is complete, the project will go
to bid and allcomponents may be installed.
Cle Elum Data Collection & Park Upgrades
Project Schedule*
The projed will toke approximately 30 days to complete.
t Schedule is based upon Lodging Tox Funding Dispursement.
2 Dog Park is scheduled to be completed by August 37, 2020; troil counters will be
instolled once the proied is complete.
t Trai! Counters wil be ordered as soan os funding is made available, but shipping
time will need to be included in proiect reddiness considerotion,
Proiect Component
# days to
completer Duration
Expected
Completion
Datel'3
Trail Counter
lnstallation
Dog Parkz (t)I 15 70ltsl202a
Coal Mines Trail (11 1 15 LO/Ls/2020
Portable (3)NA NA NA
Disc Golf
Iogo 10 30 tt/1/2020
Brochure 10 30 LtlL12020
Siens 10 30 LuLlzOzO
9. Applicant Certification: Please sign below in agreement with statement of
certification.
Certification is hereby given that the information provided is accurate and the
applicable attachments are complete and included as part of the application
package.
I application thresholds are met at the time of application.
{Ylo.ntnu " a,l&j*ee
of Representative fiUe f Date
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5-28-2020
To:
City of Cle Elum
119 West First Street
Cle Elum, WA 98922
To Whom lt May Concern,
We fully support the Ci$ of Cle Elum's plan to improve and develop the existing Disc Golf
Course on Hanson Ponds Road. We already see groups of people who visit the course daily,
many who patronize our store and other businesses in the City. The City's plgn for signage,
logo development and brochures will help to bring more attention and clientele to the course.
Since taking over \Mispering Pines RV Park in 2017, we've seen a small but steady increase of
guests who stay at our park with the sole purpose of using the course as well as an increase of
existing guests, when they discover the course is just a mile down the road from us, purchasing
the disc golf supplies we began selling last year. Adding signage and creating the course map
and a brochure will only serve to increase its visibility, attract more users, and bring more
tourism dollars to us and other businesses within the community.
All and all, it's a great use of our county's transient tax dollars, which we believe, will help entice
tourism to Cle Elum.
Sincerely,
Kr^uLl,r)'b
Keith Watts
Owner
Whispering Pines RV Park
lmilhfurhsPhmDr * Clellun,lYA980z? * (509)67{'72i8
[mi[ inf-or@wlig0erisnimscleclun.q0g * Websits uqyrrhisoedqffinesdedns.com
6/L/2020
To:
City of Cle Elum
1L9 West First St
Cle Elum, WA 98922
To Whom it may Concern:
I am excited the City of Cle Elum continues to improve the disc golf course at Hanson Ponds. lt is a rough
gem ready to be shaped. Course signage is an important feature that can take a course to the next level
of legitimacy.
This is a very good course, very challenging, demanding concentration and skill to score well. But it also
caters to casual play. Both types of players, and everyone in between, have fun playing disc, here.
I have lots of advice on how to improve the course. I will provide one suggestion, for now: placement of
signage is critical. lt can't be anywhere nearthe front of the teebox, where it rnight impede a person's
follow through on a drive. Originality is always appreciated (OK, two suggestions). There are great ready-
made signs available that you can put on a pole and be done with it, but something homegrown, maybe
some kind of surplus heavy item, that could be painted on and anchored to the ground, could provide a
clever and memorable marker.
Developing an identity is an effective way of bringing more people to Cle Elum for disc golf^ Thousands
of players live just over the summit. A fun logo can help distinguish eastside disc golf, if it has the course,
(or courses!) to back it up.
I am not an eastsider. I am a Midwesterner and have only been in the area for little more than a year.
The Cle Elum disc golf course has been a welcome familiarity for when I need to relax and unwind.
Sincerely,
Jamey Basye
Disc golf enthusiast
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May 29,2O2A
Lucy Temple
119 W First St
Cle Elum, WA 98922
Dear Lucy,
The Cle Elum Downtown Association is pleased to support the City of Cle Elum's request
for Consolidated Lodging Tax funds.
We welcome the opportunity to have a method that will provide a more accurate count of
tourists and visitors to our parks and our City. As an association that is committed to
helping our downtown remain a vitaldestination location, and an organization that produces
large events we are looking fonruard to having the abitity track and develop a lrend in
attendance. This information will be valuable to share with our vendors, the City of Cle
Elum and the Downtown Associaiion when it comes to planning, funding and producing our
events.
Sincerely,
&"eL
Debbie Bogart
Executive Director
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Centennial Mountain Lions Club
Cle Elum WA
Club President DeAnna Haverfield
May 7,2020
To whom it may concern,
Hello there, my name is DeAnna and I am the club president for the Cle Elum Lions club. We
have been working with the city for quite some time now to develop a dog park in our
community. We are excited for the addition to accornmodate local families, but mostly for our
travelers. During the summer months we are inundated with travelers off l-90. They stop in
town to stretch their legs, patron local business and rejuvenate for their long trip home through
heavy su m mer traffic. Many of these travelers have pets with no place to exercise them or even
let them out for fresh air. This will be a wonderful addition to Cle Elum to provide a sought-after
destination for visitors. Rest areas have places to relieve their dogs, but no place to stretch their
legs and get some energy out.
There are many elements to the project that have begun, but many more to make it fully capable
to serve everyone properly. Drinking fountains would be a great addition. But to truly know
how the park will be used we need to be able to track visitors. Camera systems would be the
best way to do that as well as monitor vandalism (this is a self-serve park). Signage is the key and
comes with a price tag as well. I believe there will be an online presence for individuals to search
for the location, but nothing explains where something is better than large signs visible to those
driving by.
lf there is any way for addition funds, we would be eternally grateful. There are many people
that have been working tirelessly over the years to get this project moving forward and it is
happening! We are so excited as a community,
Thank you for your time,
DeAnna Havertield
eq 4 €t" tt"*
119 West First Street
Cle Elum, WA 98922
Phone: (5Og)674-2262
Fax: (509) 674-4097
wunrv. cityofclee I u m . com
June 18,2020
Kittitas County Commissioners
Attn: Lodging Tax Grant Application
205 West sth, Suite 108
Ellensburg, WA 98926
RE: Support for City of Cle Elum Lodging Tax Application
Dear Commissioners:
The City of Cle Elum is grateful for the opportunity to apply to the Tourism-Related, Small-
Scale Municipality-Owned Capital Projects and Operations program for the 2020 Cle Elum Data
Collection and Park Upgrades Project.
This project will meet three main goals:
. Data Collection. The City, organizations, and events to collect necessary and required
data on park and trail usership, and event attendance for JLARC reporting. This data will
also provide us with valuable information for our maintenance and operation program.
Park Upgrades. The City's Disc Golf Course within the Hanson Ponds park area is
unsigned and under promoted. With minimal upgrades, this park will bring tourists to the
area to enjoy a round or two of disc golf, and we anticipate will increase visitation to
local businesses lbr dining, goods, and services.
Tourism Related Restroom Maintenance. The City's public restrooms require far more
maintenance during recent peak seasons than what the Cify Crew can cuffently sustain.
However, these facilities are crucial to keeping a healthy, attractive, and vibrant
downtown and parks, and must continue to be maintained at a high level to meet demand.
The Cle Elum City Coirncil and I fully support this application and request your support to
complete these tourism upgrades and operations. Thank you for your time and consideration.
Sincerely,
9f.-
ay McGowan
Enclosures
CC: Lucy Temple, Planner
Rob Omans, Cle Elum Administrator
Robin Newcomb, Cle Elum Treasurer
IAII
JAY
'v!CGOWAN
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BEnlWIIIAMS
MICXCYHOI:
SilEVIfI HABFER
ilATT'IEIA' LUTIDH
RUSTONWEAI/ER
oillnff{E
AllHt{DnA X€]{YO]'I
CIW COUTCIL AGENDA
May 11, 2O2O
6:00 .rn.
119 li, fnsrsrnEEr
Cl.EEUJTiTWA 98922
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ROBSRTOMAI\F
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1. CalltoOrdgr-Pledee" fAll€EboesFRoll€ql!
2. 4p.p::s!al.s[M,*4lq!FAneqde
3. Anno{rnc*F+qt$,"ggjpoil]lrrengArrylrdr,&leco&illgl
4. ConsentAsenda
Items listed have been distributed to Councll Members ln advance for study and wlll be enacted by
one motion. lf a s€parate discussion is desired on an ltem, that it€m may be removed from the
ConsentAgenda and placed on a regularAgenda at the request of a CouncilMemberor at the reguest
of a mernber of the public with concurrence of a Councll Memben
a, Approve the mlnutcr ol the o|.ZV''{:020 RegularClty Councll Mceting -
h" Voueheps- as apprcved bythe Flnance/Audl$ng Commlttee
5. QiFcerRapo{tl
CltyAdmlnlsrrator, Clty Planner, Public Works Director, Follce Chief, Flrc Chlef, Veolla
6. Publlc Aeocar.nc€s: l,'''Mlagt€ llmit
7, Fuglness Reluirlns Pubffc Hearlml
8. UnflnlsheCBsslnes
e. MlgSaelr
e. County lodglng Tax Ggnt *Fpllcatlon - LucyTemple
10. ConunlBes!snsG
a. Clry Fark Structure Lodging Tax Grant:- Steven Harpar
tl,. tdlourn-moff hv ltlotlon
Neft ncgulatCouncll Meetlng: Tugillsv MoyZtS, 2fr20-6:00 p,m
Page 1 of1
CITY OF CLE ELUM
Planning Department
County Lodging Tax Grant Application:
Tourism-Related Smoll-Scale Municipality-Owned Cepitsl Prujects & Operations
STAFF'RSPORT
AGENDA DATE:May 11,2020
ACTION REQUESTED:Review and discuss proposed grant application components and
propose any edits to the list of components for the County Lodging
Tax grant.
BACKGROT]ND:
PROPOSAL
RECOMMENDATION:
LEAD STAFF:
The Kittitas County Tourism.Related Small-Scale Municipality-
Owned Capital Project & Operations grant is due on June l8th. The
County has $100,000 to distribute and typically split it between all
applicants. The proposal must include a 50% match.
The proposal includes components which already have at least 50%
match in related projects, as the components are associated with
existing projects city-wide.
Component #1: Trail Counters - data collectiono 2 Long-term locations: Coal Mines Trail & Dog Parkr 3 Portable trail counters for use to collect data at other parks,
or trails, seasonal or holiday event attendance, sidewalk use
and movement within the downtowno Future plandng for maintenance & operations. Post-project or post-event JLARC reporting
Component #2zParkAmenities - improved tourism & return ratee Disc Golf Course signs, logon and tourism brochure
Total Grant Requestl $3,200
Approve the project list to improve the City's recreation and tourism
data collection, and park amenities
Lucy Temple, City Planner
City of Cle Elum
Regular City May 11,2020
Cal! to 9rder - Roll CaIl of Membershir
The Regular meeting of the City Council was held "virtually", in compliance with the
Covid-19 Social Distancing Mandate issued by Governor Jay Inslee. The meeting was called to
order by Mayor McGowan at 6:18 p.m. The Roll was called. Members present were Matthew
Lundh, John Glondo, Ruston Weavcr, Steven Flarper, Mickey Holz, Beth Williams and Ken
Ratliff. Other memhers present were City Administrator Robert Omans, City Planner Lucy
'Iemple, Public Works Director Mike Engelhart, Police Chief Kirk Bland, Fire Chief Ed Mills
and City Clerk Kathi Swanson
Anproval of the Meeting Aeenda
A wotion was made by Matthew Lundh and seconded by Steven Harper to approue the
agenda as presented" The motion carrted unanimously.
4grnouncements - Aopointments. Awards and Recqgnition
Ma.vor McGowan appointed Ster"en Harper, Beth Williarns and Ken Ratliff to the
Legislative Procedures and Council Conduct Committee. The committee will be chaired by Gary
Berndt; City staff member Kathi Swanson will be on the committee, as well. Virtual meetings
will be held and the committee is expected to report back to council in two months.
Consent Asenda
A motinn was msde by Steven Harper and seconded by John Glondo to approve the
consent agenda ns presented. The consent agenda included the minates to the 04/27/2020
Regular City Council meeting; 04/30/2020 Payroll EFTs and Vouchers #42264 - 42269 in the
amount of 5133,274.18; 05/11/202A Chims EFTs for Vouchers in the amount of 59,466,83 und
Claims Checks H2270 - 42311for Vouchers in the amount of $111,649.23. The motion
caffied unanimously.
Officer Beports
Citv Administrator. Buildine Official and Network Administrator: Robert O4qnsr Reported 12 building permits, valued at $21,000 were issued in April, and 5 building
inspections were performed. Ten other foundations have been poured.
r Reported the Technology Committee, has been meeting weekly and has identified a
company to do an assessment of our current infrastructure and put together a bid package for the
City to go out to bid for server upgrades.. Reported McKinstry gives the City a quarterly summary of the energy the City will save,
which is around $ 16,000 p€r year for utilities.
Citv Tressurer - Robin Newcomb:r Not present - provided lst Quartff 2020 Budget Position reporfs in Council's packets for
their review.
Citr Planner - Lucv Temoler Reported she has been working on several park projects,
. Reported the Planning Commission sponsored a survey regarding the Short-Term Rental
Ordinance and received more than 150 responses. The Planning Commission has until October to
continue to review the responses and make a decision regarding the moratorium. There will be a
Public Hearing at the City Council on0610812020.o Reported she interviewed 2 firms to conduct the Shoreline Master Plan Review and
Critical Areas Ordinance update, which is due in June 2AZl. A, firm with the ability to conduct
I
public rneetings on line was selected. The proposed contract will be brought to the next Council
meeting on05/26/2020. Council member Harper commented Zoom has had some publicily about
their lack of security and suggested we look into the progress that has been made to fix the
problem before using Zoom as an on-line meetingforum.
Public Works Director - Mike Enselhart:r Reported Public Works has been monitoring public safety issues; to that end, Public
Works has replaced sidewalks where there have been tripping hazards. Engelhart praised his
team for their good work.r Reported the Cemetery irrigation system was turned on 05/1 l/2020.r Reported Public Works has installed guardrails on Stafford Street Hill. Other areas of
town will also have guardrails installed as money for materials becomes available.r Reported Strider Construction is moving ahead with the First Street Stormwater Project;
curbs and gutters will be poured next week, as well as sidewalk repairs, prepping and setting up
detours so the crossings can be re-poured. The confractor crews are filling the crossing holes
with gravel twice daily.
Couneil member Beth Williqrns asked if the city has completed puuing asphalt in the alleys.
Engelhurt responded the City ran out of asphalt. The controctor brought in more asphalt, which
is being stored at a county pit site. More malerial may be placed next spring, Cauncil member
Hcrper commented the guardrail on Stalford loola great and ean potentially save lives.
Veolia Renort - Mike Enselhart for William LaRue:. Reported to Council William LaRue was unable to attend due to the death of a f'amily
member.. Graphs of the Water Plant Flows, Run Time, Precipitation, Wastewater Flow and Water
plant versus Wastewater Plant Flows for April 2020 were provided in the Council packets.r Reported the East settling basin at the Water Treatrnent Plan has been taken offline for
drying and cleaning; it should be dry enough to remove the solids in late August.r Reported InfaSource will be onsite in May to clean the yard, fill the divots and trench
with topsoil and re-seed where the gas line was run across the yard.t Reported a failure of one of the original Variable Frequency Drives on a Suncadia
irrigation pump at the beginning of May. The VFC is 15 years old, is obsolete and no longer
supported by the factory. One quote for the equipment has come back at $25,000. Mr. LaRue is
waiting for quotes from electrical contraclors for the installation costs. He is also researching the
costs of spare parts to rebuild the failed drive. Details will be brought back to council when
available.
o Reported Veolia staffcompleted the bi-annual sludge inventory of the lagoon at the
Wastewater Treatment Plant; sludge levels have not increased and are averaging 3 feet in depth
with approximately 4 feet of storage area remaining within the lagoon.. Rsported Veolia staff installed the aerators in the lagoon for mixing and to increase the
dissolving oxygen levels dudng warmer summer months.e Reported Veolia staff completed the annual cleaning of the inlet channel, bar screens and
grit chambers. There was a larger than normal level of gravel removed, mostly likely due to the
extreme influent flow experienced during the flooding conditions in February.
Police Chief - Kirk Bland:. Reported there has been an increase in calls over the past weekend due to the increase in
people in town; the City will probably see more people in town from now on through the summer.. Reported normal police deparhnent projects have been put on hold due to the Covid-19
virus.r Reported the cut street crossings due to the Stormwater project made a great speed
deterrent and is sorry to see them being filled in.
2
. Reported the Law Enforcement Torch run for the Special Olympics will not take place
this year; however, the deparlment is hoping to have a virhral torch run wearing T-shirts made for
this special event, The video will be sent to the Special Olympics.
. Mayor McGowan, on behalf of the Chief Bland, reported there is no back-up generator at
the Police Department; staff is looking into purchasing a propane powered generator, which
could be converted to natural gas when it beceme.s availahle. The purchose price will be brought
before council al afuture meeting.
Fire Chief - Ed Mills:
o Thanked the citizens, council and city for supporting and passing the levy, which will
help to continue funding at the Fire Department.
. Reported there were 23 calls in April, including 2 fires - I vehicle and 1 contained legal
burn.
o Reported it has been fairly quiet at Fire Department.
Public Appearances - 15 Nlinute Limit
Mayor McGowan read a citizen comment into the record. Eva Tyler wrote regarding her
concems about the unfinished shelter by the Coal Mines Trail Parking area, and the money that
was left by the Estate of Howard Carlin for improvements at the Trailhead. Ms. Tyler
commented she would like to see the City complete the project as soon as possible, within the
limits of the COVID-I9 rules. Mayor McGowan reported Mr. Carlin left $10,000 to the Coal
Mine Trail, which the City of Cle Elum decided to use for amenities to the structure, including a
fountain ($4,490), the water meter service for the fountain ($143), and a large stone caim.
Additional costs include engineering costs for tlie pole ($2,797) for the cairn, the cost of the pole
placement for the caim ($324) and cement ($200) for a total of $8,860, Rocks will be placed on
the cairn when the structure is completed. The Coal Mine Trail also received a Lodging Tax
Grant in the amount of $17,000, which will be used for materials. Mayor McGowan noted the
completion of the structure is a volunteer project. Covid-I9 rules will prevent work on the
project until Phase 2 comes to the County, at which time, the volunteers are ready to start
working. Mayor McGowan will send this infonnation to Ms. Tyler.
Business Renuiring a Public Hearing
None
Unfinished Business
None
New Buqineps
a. County Lodging Tax Grant Application: Lucy Temple reported the City has an
opportunity to apply for a Kittitas County Tourism-Related Small-Scale Municipality-Owned
Capital Project & Operations Grant; the application is due on 06/18/202A, with about $100,000 to
distribute among applicants. The application must be tied to an existing funded project.
Component #1 is for ffail counters for data collection; 1 long-term at the Coal Mines Trail and 1
long-term at the Dog Park; 3 portable trail counters for use at other parks or trails, seasonal or
holiday event attendance, sidewalk use and movement.within the dor+ntown. These will be used
to assess frail or park use for futurc planning of maintenance & operations. Component #2 is for
park amenities, including the Disc Golf Course signs, logo and tourism brochures to improve park
visitation and provide additional ways for the comrnunity to get out and get healthy; and to plan
future events and tournaments. The total grant request is for $3,200; terms of the granl require a
50% match, which is already secured. The trail counters are matched by the Dog Park City
Lodging Tax and the Disc Golf Course signs are matched by the Hanson Ponds Park upgrades
3
funded by Suncadia and the Shoemaker Foundatiotr. A wotion was made by Steven Earper and
seconded by Beth lfilliams to approve the Applieationfor Lodging Tur Grentfunds. Question
on the motion: Matthew Lundh asked if it would make sense for the City to askfor a larger
portion to hire personnel to help complete the Coal Mine Trailhead structure project. Steven
Harper explained it does notft within the rnatching requirements and the time constraints to try
to put that type of application together. Lucy Tenple responded the matching portion the city
already has will be more than enough to eover these projects. Mayor McGowan reported there
are plenty of volunteers waiting to help once the Phase 2 COWD-|9 Rules go into effect.
Hearing nofurther questions, the Mayor calledfor the vote. The motion carrled ananimously.
Committee Reports:a. Conduit for Sound System Lodging Tax Grant Application - City of Cle Elum:
Council member Steven Harper reported the Lodging Tax Committee has reviewed the
application from the City of Cle Elum for $6,000.00 to install the sound system conduit along
First Sfeet between Peoh and Oakes Avenue. The Lodging Tax Committee recommends council
approval. A motion wa^s made by Manhew Lundh and seconded by Steven Harper to approve
the First Street Condait application in the amount of $6,000. The motlon carried
unanimously.
b. City Park Sftucture Lodging Tax Grant in the amount of $23,500: Council member
Steven Harper reported the Lodging Tax Committee reviewed the application for the new
struchre at the Cle Elum City Park, which the Kiwanis Club is building. The Lodging Tax
Committee recommends council approval. A motion was made by Ken Ratliff and seconded by
John Glondo to approve the City Park Structurc Lodging Tw Grant Application in the smount
of $23,500. The motion carried unanimously-
c. Parks Committee Report - Council member Matthew Lundh. Reported the Dog Park survey will be completed this week or next, which will
allow the committee to move forward wi*r the RFP for the fencing.e Reported the existing structure at the Second Street City Park will be demolished
on Thursday 05/13/2020. The new structure will be delivsred sometime in June. The
Kiwanis Club has been able to negotiate some payment for the concrete work rvith "in
kind" funding.r Reported the Hanson Ponds siting for the bathroom is complete. Lucy Temple
has marked the location and will send out the required SEPA. Mike Engelhart, Public
Works Director, is working on getting the restrooms donated
Motion to Adiourn
A motion was made by John Glondo to adjourn at 7:07 p,m. The nefi regular
schedaled meeting is Tuesday, May 26, 2A20 at 6:00 p.m. snd will be held vlrtually, with access
by telephone und/or computerfor council members and by telephone onlyfor citizens.
Mayor Attest
4
Tourism-Related, Sma ll-Scale M u nicipality-Owned Ca pital Proiect Budget
All applicants for capital project funding must supply a detailed and complete project budget
utilizing the following basic format:
Funding Sources
Lodging Tax Funds Request
*Other Grant Funds
List By Source (indicate if secured or applied)
*Other Local Government Funds
List By Source
*Private Funds
List By Source (may include in-kind)
Total Available Funding
Project Expenses
Real Property or "Right-of-Way'' Acquisition Cost
Capital Asset Cost
Construction Cost or "Hard" Cost
lnclude an iternized list of general costs
For example: asset type and cost, site prep, building foundation and structure,
mechanicalwork, finish work, site restoration, electrical work, technology, etc.
Soft Cost
lnclude an itemized list of soft costs
For example: design fees, construction management fees, survey costs,
engineering fees, permitting costs, special inspections, cultural resource surveys,
etc.
Total Project Costs
*Verifying documentation must be provided and attached to this budget. This documentation
may include award letters, letters of commitment, or loan approval documentation. You must
include this in order to meet the matching funds requirement. lf the funding source includes
applicant funds, proof of available funding in the form of a letter of commitment from an
authorized body or representative of the applicant is adequate.
Project Budget
FundlncSources Suppletnental lnb
Lodging Tax Funds Request $3,200 Current request
*Other Grant Funds s80,200 (See matched funds toble)
List 8y Source (indicate if secured or applied)The parks included in this project have secured
funding, See attached park budgets.
*Other local Government Funds Szc,ggs (See matched funds toble)
List By Source Local government funds are the City's match for
grants received.
*Private Funds 5o
List By Source (may include in-kind)No private funds were donated.
ToalAvallabb Fundlng
Froiact Expenseg Supplemental lnfa
Rea I P ro perty or "Right-of-Way' Acquisitio n Cost $o
CapitalAsset Cost So
Construction Cost or "Hard" Cost Sz,rso
lnclude an itemized list af general costs
Far exomple: asset type and cast, site prep, building foundation
and structure, mechanical work, finish work, site restaration,
electrical work, technology, etc.
Hard Costs include purchasing trail counters,
signs, posts, and hardware (bolts/nuts, etc.).
Soft cost $8so
lnclude an itemized list oI solt costs
Far example: design fees" canstruction manogement fees,
suvey costs, engineering fees, permitting costs, special
inspedions, cultural resaurce surueys, etc,
Ssft costs include designfees for the logo ($250)
and design and printing costs for the brochures
(5soo;.
Total Prolect Costs 53.2@
Please see grant verification documentation an following pages
Project Matched Funding Sources
Match Prclect Proiect comoonsnt Matched Funds 6rants Cltyfunds
Hanson Ponds Park Upgrades Disc Golf Sisns & Promotion S35,420 s27,2oO Sg,zzo
Dog Park Project Trail Counters Sog,ezs Ss3,ooo 516,575
Total Prolect Matched Funds $rotogs $m,zoo f248e5
2O2O BUDGET POSITION
City Of Cle Elum
MCAG #:0463
Time: 13:48:43 Date: 0510612020
Page: 1
001 Cunent Expense/General Fund A U0 U2020 T a: I2l 3 t /202A
Amt Budgeted Revenues RemailingRevenues
308 Beginning Balances
308 10 07 001
308 l0 i4 001
308 80 00 001
308 80 02 001
308 80 05 001
308 80 15 001
308 80 81 001
308 80 83 001
308 80 86 001
Beginning Balance Fire Depl Class A
Pumper/Reserve/Capital
Beginning Balance Cemetery Endowment
Reserve
Beginning Balance General Fund
Beginning Balance Police Resen'e
Beginning Balance Fire Dept Oversight
Levy Reserve
Beginning Balance Park Reserve
Beginning Balance General Fund
Contingency
Beginning Balance General Fund
Employee Accrual Liability
Beginning Balance General
FundTechnology
308 Beginning Balances
310 Taxes
121,374.00 166,734.00
10,330.00 10,330.00
91,318.00
16,440.00
125,000.00
47,492.00
287,136.82
50,310.00
123,45l.00
0,00
0.00
255,619.86
59,072.00
(97,259.A0)
18,008.00
123,451.00
91,318.00
16,440.00
(l 30,619.86)
(1 1,580.00)
384,395.82
12,302.00
0.00
0.0%
0.0%
204.5%
124/%
33,%
75.5o/o
100.0%
(45,360.00)
0.00 100.0%
872,851.82 555,955.86 316,895,96 63.7%
137.4%
311 l0 00 001
313 1l 00 001
313 71 00 000
316 41 00 000
316 43 00 001
316 46 00 000
316 47 00 000
316 48 00 001
316 49 00 001
316 81 00 001
318 11 00 001
310 Taxes
Real & Personal Property
Local Retail Sales & Use tax
Local Criminal Justice
Electricity Taxes
Natural Gas
Cable TV Taxes
Telephone Taxes
City Utility Water Tax
City Utility Sewer Tax
Gambling T'ax-Punch Boards
Admissions Tax
590,000.00
872,000.00
47,000.00
237,000.00
0.00
3,200.00
62,000.00
106,000.00
74,493.40
13,000.00
0.00
43,141.51
288,793.74
15,076.75
123,306.30
9,252.93
6,939.03
t8,759.12
21,430.00
17,661.00
7,108.53
0.00
546,858.49
583,206.26
37,923.25
113,693.70
(9.2s2.e3)
(3,739.03)
43,240.88
84,570.00
56,832,00
5,89r.47
0.00
7.3%
33.1o/o
32.1%
s2.0%
A.0o/o
216.8%
30.34/n
20.2%
23.7%
54."1%
0.0%
2,004,693.00 551,468.91 1,453,224.09 27s%
320 Licenses & Permits
321 99 00 001
322 10 00 000
322 90 00 000
322 90 00 004
Business License-Professional
Building Permits City Share
Gun Permits City Share
Fireworks Permit
28,000.00
85,0oo.oo
1,900.00
250.00
11,099.20
5l,768.59
1,327.00
250.00
6AA%
39,1!10
30.2%
0.0%
115,150.00 50,705.2t 64,444.79 44.4o/o
16,900.80
33,231.4r
573.00
0.00
320 Licenses & Permits
330 Intergovemmental Revenues
333 1631 001
334 00 70 001
334 03 10 001
334 04 90 001
335 00 91 000
336 06 21 000
336 06 26 000
336 06 42 000
336 06 51 000
336 06 94 000
Department Of Justice Police Vest Grant
Energy Project - DES Grant/Police And
Library Buildings
Shoreline Master Plan DOE Grant
DOH EMS Participation Grant
Pud Privilege Tax
CJ-Violent Crimes/Pop
CJ-Special Programs
Marijuana Excise'Iax Distribution
Dui-Cities
Liquor Excise
0.00
5,107.00
11,200.00
1,266.00
5,300.00
1,000.00
2,269.84
10,500.00
250.00
10,500.00
831 .00
0.00
0.00
1,260.00
0.00
500.00
1,042.01
2,704.74
125.63
5,493.51
(831.00)
5,107.00
11,200.00
6.00
5,300.00
s00.00
r,227,83
7,795.30
124.37
s,006.49
0.Un/o
0.0o/o
0.0%
99.s%
0.0%
50.0o/o
45J%
25.8%
s0.3%
s23%
nlE
J'IYMGOU'AII
s rnrtDlDtt
XGT RAruFF
ol'o,Ft
f,)Hr{GnilDo
EETHW|IIJ,\MS
MKXEf HOI.Z
stEv€t{ HAnPEe
MATTHEW IUNIXI
RU'TOHWEAVER
6lratllE
CITY COUI'ICIL AGENDA
March 9,2020
5:fl!drroaatEtlln
RO8ENTOMANS
dwautt
r(An{rslnrAttsoN
.lltlBtn
KtslN |{EWCOMS
T.ETTG
MIKE ENGETHART
IdEOG
KRI( BTAilD
tGrotE
EDMILI.S
il.tE
tlrcyIEMPtlA]EXAflDRAl(ENY(xtI
ll9wFtnsrSnrrr
crEEruMrwA 9S22
L. Call to Oder4ledse sf Alleglancc & Roll Call
2. Arprural of ttlcgdnq AsenCa
3. innqrremenls" Aopolqgnjm.ll AwetrF &._Eecosnldgl
4. f.onront Arenda
Items listed hane been distributed to Council Membes in advance br study and will be enacted by
one motion. lf a sepante discussion is deslred on an ltem, that ftem may be removed from the
ConsentAgenda and placedona regularAgenda attherequestofa CouncllMemberorattherequest
of a memberof the publlc wlth oncurrence of a Councll Member:
a. Approve the mlnutes sf the O2lAl2020 Regular €fty Gouncll Meeting
b. Vouchers - as approued by ttre Budget/Audltlng Commlttee
5. OfiicerBeportr
City Administrator, City Planner, Public Work Director, Police Chief, Fire Chief, Veolla
6. Gtzrn CommFnF g0 t{on A€onda ltodr Llmited b 5 mlnutes
7. Publlc Ao.ec*anc$- l5{!l!inute tlmlt
t, Euslneer BFsulrinr P{blic Hga-rinzr
None
9. Un nilhcd llrinp,.gs
None
10, IIew Buslncss
a, lnterlocal Agrcement with Kittitas founty for ftloxious tffeed Control - Mike Engelhart
b. Ordinance 1584 - Budgct Amendment - Lodging Tax - Rohert Ornant
c. Resolstion 2O20-{Xl8 - Surplus Cify Hall lnventory ltems - lrillke Engefharf
d, Resohrtion 2O20-{l{19 - lnventory Fubllc Wo*s Equipment - MI*e Engelhart
11. CommltS-ee &nortr
None
tJL. AdloumqurjlFvMotlon
Ncxt Regu/orGrrtnctl Mcdlng: Monday Mardt 23,2&0 ot6:(D p,m.
Page I ofl
City of Cle Etum
Regular City Couacil Meeting
February 24,2020
Call to Ordel- Rqll-Cdl qf Memb€rchip
The meetiag was called to ordcr by Mayor Pro-Tcm Ken Ratliff at 6:00 pm. The Plcdge
of Allegiance was r€cited. The Rotl was called. Members pres€rlt were Matthew Lundh, John
Glondo, Ruston Weavor, Stsven Harpcr and Mickcy Holz. Mayor McGowan aud Beth Wiltiass
were absent. Staff present was City Adminishator Robert Omans, City Planner, Lury Tample,
City Attomey Alexandra Kenyon and City Clcrk Kathi Swanson. A notion was made by Stewn
Earyer ud seconded hy trohn Glondo ulcuse Mqyor Jay MeGowan and Xcth Willlams The
modon wss carricd unanimaady. The record shon's thil Beth Willloms crrived at 6:40 pm
Aspro-vg! pf- thg Mleefi pp
. Ast+dt
Moyr Pru-Tem Ratliff rckcd to *mend the agenla to ,novs ltam 64 Kiwanis City Pa*
hol"$ to 6a. A mofron urys made by Stewn flarper und. seconCed. hy Mlckey Eotz to spptow
the tgendz ss ameflded. Ilw motbn csrrld ansnimously,
Annoupgeggnts - AnpoltrSnents. .lwiIdf rnd Recoenltio4
Mayor Pro Tem Ken Rediff led a mommt of sllence tn honor of Mayor McGowan snl
hkfanily whose mothq recen{ypassed awqt.
Cgnreltlgp[dE
A motlon was mde hy trohn Gbndo oad sesndcd by Mickey frok a tpprove thc
consent agendn as praented; whlch hcluded lhe minatcs of the 02n0n0 Rquler Council
MdingN; 02n4n0 EFTs aad Youchen #42031- 42060 h tha unount of $295,78&96; aruI
02/1120 PayroU Vouchers #42023 - 42030 in the amount of $80,918.94. The atotion canlcd
unutlmouslV
EFTs ahd Voaehers M1979 - 42022 h ilu amounl of $52,369,11 rwre approwd fi the
02/10n0 Meeting hut omiwd from tlp afnutes; Qlfiln0 Paymll Vouchen #41973 - 11978 ln
the amount of $133,252.78 werc approvcd d thc 0AI0n0 Ory Council Meeting, but omlned
trom thc mlnates,
OfficerReporQ
Cify Administrator, Building Official and Network Administrator: - Robert Omans:r Reported he speals with Mayor MeGowan every day while the Mayol is away.
r Reported the City Ilall Council Chambers is being painted by the Public Worls
De,parhcnt.. Reported the City staff, including thE Police Drpartme,nt, aad HLd has been working on
a safety plan, which is now ready to go out f9r grants.
. Reported 5 building pernits werp iesued for a total of $3,341.79; and 18 inspec'tions were
performed for January 2020.
r Rcportcd the Building Depaftnsnt receivcd the new Iatenrational Building Codc books,
md will be going to taining. Feas will also be updated.
r Reported a secr:rity analysis collector has been installed at City Hall.
9!tr. Plannpr-: LFcr Te4rle.:r Reported the City's web page coirtains fuformation regarding the Phasc tr downlown
project. This information will be updated every week with informetion for the followiag 3
weefts. Tbe Ptanner witl b€ the in-house contac't forthis proJ€ct and will be working wiih Mike
I
Engelhart, Public Worls Diredor, D.O.T. and the Cle Elum Downtou/n Association for
informatiou to be provided on their websites.
Police Chief :KirkBlaBd:represeltgd br 9ffcerBgn FlicBr Open for qucstions; nothing to report - No questions fipm Council
Citizen -ConeeIts otr Noq-rr
None
PlrbEg AnBearlnces
Ifiy-qnir gitr Park Pro.iepti Larry Scholl reported the Kiwanis, who buiit the origiaal sfrucfirr€
ir the mid 1980's, is committedto replacing the shelter. Cdls for bids for assembly of the
struchue kit will be publishd rrnless the work cau be donaied. The Kiwanis Club has committed
$64,5C0, not including sales tax. Some grant applications aro being prepared. Tbc planner has
reached out to several conhctors for bids and is awaiting respotrs€s to tlose requests. The
Kiwanis Club is asking the City contribute $l 1,380 for electrical, strusture demo, concrcte demo,
grading and permitting. Council member Weaver nold he can help locate someone{rom which ta
purthase tables and benches. A motian was made by SYeven Earynr and seconded by Mickcy
Eolz to approw the strucfrtre as p?esentc{ wbh the incluston of the avallabihty of thc already
budgdsdfuads lo he dlrectad toward thls congraaion ln the amount af 511,380, The motion
carricd unanlmoasly. Dave Brldgeman reporled Paul Dearmin ofered to provide any equipment
needed to lake this project to carnpletion.
Xittitag._Qounn"Lodel4e Ttx Committee $.4BeU-Scalelgrf,itel Grant Apn: Ianrra Osiadacz,
Chairnuu of the Indging Tax Committeq reported Kittitas County has released an RFP fon
projects for the Small Scale Capital hojects Crrant. In order to quali$, the items must be owned
by the City of Cle Bl"m The grant requircs 50% matching funds aud must be in line with the
Kittitas County In&astructurs Toruism Plan. Applioations can b made for up to $100,000. Ms.
Osiadacz suggosted grant applications for hails, athletic fields, Railrroad historic sites, interpretive
facilities, cemeteries, parks, way finding signs and the Horse Park would be beneficial to the Cify.
The grant is released every 2yean. Applications for 2020 are duo by M/2412020.
Msdison tr'ord - Chllmb€: of Conmerce Rengrtlr Provided a power point presentation ofthe focus of the Chsmber.r Provided analytic information for January 2020
Debbie losut - Executive Difgptpf_: Cle Eluq PotrutottR A,ssogiation:r Report€d CEDA is moving to 123 East First Str3et.r Repo:tedtheDesign Committee is reviewing the fagade andbealtification grantprocess,
budgeted at $25,000, which may be expanded to include awnings.. Reported the Desip Committee is looking into putting sipage that will provide a
descripfiou of the future image of the doqntown of Cle Elum aftor Phase tr of the Downtown
Revitalization Project has been coupleted.r Reportcd the Economic Vitality Committee had released a surveyto gather information
that would help t.he committee determine what can be done to help imFrove businesses, including
reviewirg chzrges for rent,. Reported the Emnomis Vitality Committee is developing aa outrcach packet for new aad
existing businesses.. Reported the homotious Comnittee is rvorking on the cvcnts for the year, which include
Shred Cle f,lrrrn, Fioneer Days, Boo Elum, Christrnas in CIe Elum, and the Downtoum Cleanup
on 5/16. New evente include a Wine Walk in the fall and "A Pot of Gold'in March.r Commented she ap'preciates tlc comn:nications by Mike Engelhart and Lucy Tenrple to
provide information regarding the Downtown Phase tr project. The Ad Hoc committee &ey
formed is very helpful,
2
r Thaaked the CiE for the Washington Main Stneet,Tax Fund suppon; however, CEDA i$
lookiag for othcr ways lo obtain insreased funding.. Reportcd the Org Outreash team ir looking into Bosd Tmining to mov€ it to a higber
functionirg committee-
. Reported the annual Revitalize Washiugton Confereirce, pertaining to the Mainstreet
Prograns, is in lVenatchee from 04/6 through 04/08 and encouraged council members and City
staffCI attc,lrd.
Bggtineg! 4eauiri$e Public Eerring
None
U.nfp&lpd Buslne{*l. $hort-term Rental Morriorlum, Set Eeoring: City Attorney Alexandra Kenyon
reported !o counsil this moratorium rcquires a public bcaring within 30 days of the adoption cf
Ordinance 1581. Iegislation doee not have to be passed at the public heari:ng, Aaotherheariag
will be set onc€ a new code is propoecd. City Planner recoamendcd setting the hearing for the
A3/23120 City Council mee{ing. A mofun tws made by Stevcn Haryrer and seeonded by "lohn
Glondo u sehplals anil duly noilce a pabltc heartng u dlseuss Short-Tem &cnuls on the
03/23/20 regular Clty Coancll meaing. The motion carrisd undafunously,b. DoS Prrlq S&uctural Appnovrl - CtF Prrke Commlttee"' Jaskie Var Dongeir,
Anirnal Conhol Officer reported wort begn for tb propocal ofthc offlcash Dog Part 5 pare
ago. lvtary peoplc havc wortcd togethcr O bring t&e pmpoeal to Couwil. City Plaorcr Lucy
Terylc prtocntcd e lnwerpoint pre*cutation dmcribing &e propmd pnlc. Some ffrnding oan bc
providedthrougb $20,000 budgctcd for'Harson Ponds in 2020, bnrt whishwi[ trot beu$adfot
that projcct. Thc City Parks Commigee ir rcquesting Lodging Tax funding in thc amorrnt of
S53r000 for Phas€ l. A motton v$t nadc the Stawn Eeqw a$d secondd W ee{t WWams to
ilpFrow tt c Phase I Dag Parfr plans as praenkd la the pac*sL ITU tttotlon eurled
vnanlntoas$,
New,,3.Jr$iners
&. Rerolution 2020-006 - Authorldug the M*yor to tlgn the DOE Appllcr0on for the
Sewer Plrn, Robert Omans cxplain the Department of Ecology requires this r"solufion allowing
tbe Mayor to dgu the grant and loan application docume,nts pertabing to the Sewer Plan. .,{
modon x'as male by Mtckay Eohand seaonded by lohn Glon& tu eppro+v Resolution 2020-
006 aaf,nrizing the Mayor ta sign DOE loan Agreement Appltcdon for the Sewer Pbr* The
notian corried unuhtously.
b. Resolutlon 20tU007 - Suralur tr'irc Depnrtment Equlpment: I motlan was made by
Mickey Eolz and seconded by John Glsndo ts approte Rasoluttan 2020-A07 ta susplas the Firc
Deparfi*enl's 1986 Ford Ambulance, Lleense #D352AA, aud 1988 Pamper Truck, Llcense
#30117D. The motion carrte{ anan$xoufu,
c. Ordinance No. 1582 - SE?A Adminictradve Appoalcl l,ucy Temple aud Alexandra
Ke,nyon presentcd the Ordinaace noti:ag increassd dovelopment activities have required updatcs
to the exioting Municipal Codc relatingto the cnvhonmental review p!oc€ss$. Suchreviews orl
the City lsvel ar€ not required uudsr thc Stare Environmertal Policy Act. By removing the
Appeals Section tom the Cle Elum Municipal Code, all appeals would go to Superior Court;
wlich is well vssed in haodliag this typ€ of legal proceedings. Mayor Pro-Tem Ratliffasked
how many eppeals the City receives. Lucy Tcmplc responded &e City of Cle Elum has not had
an appeal, to date; however, with increased development, this Ordinancc is recommendcd by the
legal team. A molJon was made by Staven Harper and seeonded fu Beth Wbms to approvs
Ordinancc 1582 * presen ed" Ixrrry Stauffsr asked to speak and was allowed to do so. Mr.
Staaffer stated there are a lol of peo'ple ifis€$t€d in following how the City responds to the 47
3
Degrees North/Bull&og Flats issue. The SEPA iszue may bc an issue that meinbers of the
commrmity may have. More and more people will have opinions on this matt€r. It would be
good for council to hear the level of interest fiom the public regarding SEPA issues, espcially
regarding the 47 Degees North Project. Council meinber llarpc noted SEPA rcquires a public
hearing at the Planning Comnission lwel, Appeals to council, which is unqualified to deliberate
on this subjeot, could reeult in poor dccisions; it would be better to send appeals to a qualified
judge. CityPlanner Lucy Temple notpd this is notjust for large dewlcpments; but will
sheamliue the SEPA decision process for all. It doss lot take away public comment at any phase
of thc SEPA proc€ss. City Atlornoy Alexaodra Kenyon notcd thc chaagc would allow council to
engage with the public. Couucil member Matthew Lundh commented it woutd eliminats the ueed
to hire a hearings examin6s. Rusnn Wewe4 M6hew Lundl+ trohn Glando, Mlckey Eotz, Eeth
Williams and Steven Eatper wecil qta Ken Raliffwutl cye. Tlrc notion carrlcd
antnlmously.d. Ordlnence No. 1583 - Adopting Conrtrucdon Standudr: Lucy Teiaple aad
Alexandra Kenyon prcsented the ffinance to Council, noting thepurpose is to amend CEMC
15.08 to recodi& the existing Construction Standard$ to be included in the corrwt section of the
CEI{C. The original Consluction Staodards were adopted in 2002 by Resolutioo. A motlon wus'made by Manhew Lundh wtd seconded by lohn Gbndo to adopt Ordinnncc No. 1583 as
presented. Thc mofun czntcd unanfunoudy.e. WYE Park Vloltor Centor Structural Approval - Clty Parkr Conrtrlttee: Matthew
Luadh reported the Ciff has beea offered a free tain passenger oar, which can be uscd as the
Viaitor's Center at the Wl{E Park. BNSF has aercd to donate the hacls, spikes and ties needed
to place the car on the Soulh side of the Park Utilities are available and can be connected to the
car. This is a time smsitive projost as the fipe train csr is being donatsd on the contingency that
it is morred as sootr as possible from its location in Pasoo, lVA. The carwould be mowd
imnediately after receiving stnrctural approval and lodging tax firnding in the amount of
$100,000 ftom tle City Counoil. Dissussion; Council member RatliFcomme,nted the
Transportatioa Plan shottld be coupleted before approval is given for this plan. Council member
Holz commented he would like to see the Parts Plan put in place prior to this shuctue.
A modon wes Bsde hy Steven Earper to approte the WTE Psrk Winr Cen cr Structure. No
second on the motloa. A modon was mado by Mtckoy Eoll, and seconded by Ruston Weotnr to
table lhis agenda itcm until the n&trnecfrng Md to atso hring a prolmsalfor the Parks Plan,
ineludhg fundlng. The motlott cawlod, anuninnady,
CorynitgeReBp(S
Review 1020 Councll Comqiftes:r Steven }larper reported ttre Mayor appointed John Storch to the Technology Committee.r Ruston Weava noted he would like !o hclp Mayor McGowan on &e Coal Minss Trail
Commission Robert Omane will seekthe Mayor'e approval.r All Committees were approved by oouncil with the above additions.
Lod$ing Tar Comnl@c Renort; Stsrren llffocr;r Couacil memberllarper rrqortcdthe lodging Tax oommittoe deliberderl and wted to
r€oonnrcnd approval of thcDog Part dppHcotion in tb amount of $53,000. Ahrdget
ammdmeot, which may be brought to tbe nc:rt Regular Council mestin& will bc requircd. .'{
mofonwas mde by EcthryIlllsrns ntd waondcd by &usan Weavcrto appnverte apflIcatfun
granfing 853rM0for conwacfun af thc Dog Parh and n fonwrd lhc rcoonmmdadon ta lhc
Bwtrga Coanlttee to mand tln fudget to tnclado ttu 8$,Um Thc rntbn edd
*n'minouslyo Council member Harper reportcd the Lndghg Tax Committee is considering inviting
citize,ns to apply to be on tbe sommitt€e.
4
a Other applications considered:
awarding $50,000 for the 6iling; howe\rcr the motion did noi rpceive a seond.
howeVcr, they couteinplated funding in thc futr:re as plans ar€ utorc completo.
r€commendetions for approval;
MoBgnto Adloprq
A motion n'als mad.e by Srcwn Earyrcr snd ceconilcd hy Rus/c.n Wcsver n djourn
The meeling adJoarned ut E:10 pnt The nert meellng wiJI be luld on Monday,March 9, 2020
d 6:00p.n"
Mayor Attest
5
ORDINAI.ICE NO. 1584
AN ORDINANCE AII,IENDING THE 2O2O BUDGET OF THE CITYOF CLE ELUM,
AS ADOPTED BY ORDINANCE NO.
'570
VUIIEREAS, tha CITY OF CLE ELUM adopted lhe 2020 budget in final form by Ordinance No. 1570
on lhe 26th day of November, 2019 and
VUHEREAS, subsequent therato it lras become necessary forthe City to amend said odinance
because of revenues and expenditures of same, which could not reasonably have been foreseen
at the time of adop$ng said budget; and
VV}IEREAS, said expenditures arc not one of the emeqencies speciftcaltyenumenated in
RCW 35A.33.080; and
VW{EREAS, tle City is desirous of amending its budget pursuantto RCW 35A.33.120; and
NOWTHEREFORE, the City Gouncil of the CITY OF CLE ELUM, llltaehlngton do ordaln a follows:
Sedig[-! The followlng accounts contalned ln the 2020 Budget are hereby amended as set
forth below:
Fund. Account No. & Name Cunsnt Budset Thls Amondment f,lew Total
Ganoral Fund (fr101)
001..508.80.15O01 - Endlrg Balsncs Part R€serye
001 ..578.80.35.002 - Equlpment (Park lmpmverrnte)
Lodglng Tax Fund {#106)
106..508.10.00.106 - Endlng Balance Lodglng Tax Fund
100..557.30.41.009 * Cle Elum HotdiMotdn odging Tor(For The Dog Pa*)
50,310.00
900.00
305,W0.00
10,000.00
(20,0ff1.00)
20.000.00
30,310.00
20,900.00
205,000.00
110,000.00
20,000.00
(100,000.00)
100,000.00
0
ADOPTED BY THE CITY COUNCIL AT A RECUI.AR MEETING THEREOF ON THE _-DAY OF . - ,2020.
CITYOF CLE ELUM
Jay McGowan, malot
ATTEST / A'THEilTIGATED:
Kathl Swangon, City Glerlr
ApprcveO as to form:
Alexandra L. Kenyon, GltyA$ornoy
Flled wlth tfte GlSClerk:
Passed by the Glty Goundl:
Date ol Publhaton:
Effectlve Date:
SuNcADrAi?F Fund for Community Enhancement
City of Cb Elum
c1o Lucy Temple, City Planner
119 W First Street
Cle Elum, WA98922
Nwernber t8,2At9
Dear Lucy,
I am pleased to advise you that the ltustees of the Suncadla Fund for Community Enhancement
(SrcE) met recently and followlng thoughtful revbw and discussion, appmved this grant commifient
for your orgnnlzailon in the amount of $6,800.00. The purpose of this letter ls to fund a portion of
the cost br the Hanson Ponds Park Improvement Project, and is contingent upon pending verification
of total funding from other sources and Cig approwlto procd. This letter of comrnltment explres
tzl3Llaozg and ls Ume sensitive.
Per the gmnt appllcatlon, grant rccipients are requircd to submit a final written report within thirty
(30) days after tfie completion of the project for whlch the funds are intended, An outllne to assist
you in completing this rcport is enclosed.
The SFCE also asks grant rccipients to provlde appropriate acknowledgment of the SFCE's Grant
Program fundlng of their project, including mentioning the funding in publications, press
announcements and other adivities. Apprwed logo afiarot,l< will be pro/ded to you br your use if
requested.
We ask that )ou acknowledge receipt of this grant award letter and lndlcate your acceptance of the
terms discussed above. Please send the acknontledgment and when applicable, your flnal written
report to Mlchael R. Bennett, mlenne-ilgsunsadiq.ean.
You have our very best wlshes fur continued success.
Sincerely,
ftilblaol P, Sdwatt
Michael R. Bennett
P,O. Bo( 914 Rodyn, WA gq)4l
-
On behalf of the Board of Trustees
Report Outllne Guidelincs
Outcomes and Impact * Proposed to Actual
r Have the outcomes you wanted to achieve through this grant been realized? Describe them.
c What impact has this grant made on your organization and the community in general? How
did you rneasure the impact? Please provide statistlcal data, if applicable.
. If you have received more than one grant from Suncadia Fund for Communlty Enhancement,
please describe if our cumulatlve support of your institution has made a difference beyond
the outcomes from each individual grant.
Proces3
. Did your grant vary from your initial expectations? How?
r What were the key factors contributing to the success or failure of your grant?
. Wlll you and your institution do anything differently in the future as a result of your grant?
Financial - Proposed to Actual
r How were the funds from this grant used? Include a financial accounting ofyour grant
expenditures with receipts, if thls grant was for equipment or services,
' If there were unspent grant funds, please return the funds to the Suncadia Fund for
Commun ity Enhancement.
e Please provide us with how many individuals were served by this grant. An estlmate is
allowed.
P.O. Box 944 Roslyn, WA 98941
Lucy
SHOEHAI(ERFOU}IDATICN
{*tmlts, &irtr&Ftmt$ Wwwlry
October 1, 2019
lucy Temple
Cityof Cle Elum
119 W 1st Street
Cle Elum, WA 98922
RE: Hanson Ponds Park lmprovements
This letter supersedes our origlnal letter of commitment dated April 27,2A18, Due to the revised
proiect scope *nd budget, which are outlined ln your document dated September 2019. the Shoemaker
Foundatlon ls willing to commit $20,400 to the project,
Our support is contingent upon receipt of documents verifying 100% of the funding from the other
parties to the project (currently the Rotary Club of Upper Kittltas County, the Suncadla Fund for
Communltv Enhancement and the City of Cle Elum).
Our funding will be available upon graundbreaking, which we as5ume would follow completlon of
detailed design, initlal permlttlng, and recelpt of quotes for purchased goods and gervices.
We feel the addition of trails, parking and bathrpcms to this area are a great addition to otr community,
and we would like to see 100Yo of the proposed prolect completed. We reserve the rlght to terminate or
revise our commltment if the scope, budget, or funding sources change significantly.
Thank you for efforts in purcuing this proJect. Please let me know if you have any queslions.
Sincerely,
Melissa Becker
Buslness Manager, Shoemaker Foundation
melisgabcckqr.q$hgF rrlakqrmfq.com
Tourism-Related Facility Operational Funding Narrative
{Municipality Applications Only}
1. OperationalSpending: Please explain your request for operationalfunding and how it is
directly related to supporting the operations of a tourism-related facility owned or operated by
a municipality or public facilities district.
The City of Cle Elum, and the entire Upper County area has been experiencing an increase in
tourism over the past several years that has increased the need for reliable and clean restroom
facilities. The availability of restrooms is often an important consideration for travelers. This
often overlooked amenity can determine the location and duration of a visit, and can certainly
impact an entire travel experience, particularly for families or individuals with special needs.
This in turn has resulted in an increased workload of the small public works erew. During peak
season the City's public restrooms at City Park and in the downtown core (see inset map)
require daily cleaning, amidst the other necessary seasonal maintenance such as mowing, hash
pick-up, and garbage services within the downtown and at all of the City's numerous parks and
trails (see attached parks and frails map).
Cle Elum Public Restrooms
A*hrrct'
,gnf.a Cqnry nab. 6eqy dldl b pbd@ cd Nlldt h? Natd@l xd sdt.* inbmotd pwi}l.. No w@tia, ap,edq infi€d., w Ftottttsafs AD dste, iE oe, t b i?b/rchl,bn
Knt*CqnV tu. nd glo&bslla q.fficy(,$s n&dd
@hlaidd hfli' rntt it nd tapoNido hr B! ue, hh& daoedetiw by o&te tagcdhE bb iat'rnslq q i''detr&*e t,
DEle:Q11nmO
0 0.0{2eo86 0.r? 0.25s 0.3{
Adfr\ lG-., N
rnt
t ftch = 752 test
Rela{ve Scsk tt,02$
5
2. Sustainability Strategy: Please describe your strategy for long-term operational
sustainability. lnclude any specific progress toward this goal.
The Public Works plan is to hire another part time or seasonal parks position or consolidate and
create a one full time parks position by the summer af 20?2.In the interim, the Ciry cannot meet
the maintenance need and often have to close restrooms to the public due to laek of
msinlenance personnel.It is for this reason that the City requests the funds to cover the
rsstroom janitorial services daily through the remainder of the 2020 and for the duration of the
2020 peak season (see budget below).
*includes restacking, toilets, floars, & mirrors
**assumes 6 weeks tromS/22-IO14
***assumes 18 weeks from 5/26-9129
3. Applicant Certification: Please sign below in agreement with statement of certification.
Certification is hereby given that the information provided is accurate and the applicable
attachments are complete and included as part of the application package.
I further that t n thresholds are met at the time of application
Officia Representative Title Dates
Restroom Janitorial Costs (202O-2OZL!
Restroom Facilitv Cost/Cleani
#Cleans/Week & fCleans Cleanine Costs
Summer 2020*r'Summer 2021**Weeklv Request
Clty Park & Downtown
Restrooms sloo 7,-42 7 -- 119 $16,100 s16,1oo
$16,100
Criteria
Lodging Tax Capital Project Rating Form
Points Possible Questions Points Awarded
Kittitas County
Tourism
lnfrastructure Plan
Low Priority = 5
Medium Priority = 15
High Priority = 20 Question 2
Stakeholder Support Upto5 Question 6
Feasibility Analysis
and Business Plan
Completed
15
Yes = L5
No=0
Question 7
Promotes Tourism/
lncreases Economlc
Activity Resulting
From Tourists
Up to 20 Question 2
Project Readiness Up to 20 Question 8
Applicant's
Matching Funds
Up to 20
Less than 5Ao/o = A
50% - 550'6=5
560A-59016=14
6O% -70o/o = 75
TLYo or more = 20
Capital Project Budget