HomeMy WebLinkAboutSOQ_N Thorp Hwy Yakima River BridgeKITTITAS COUNTY
Board of County Commissioners
AGENDA STAFF REPORT
AGENDA DATE: October 20, 2020
ACTION REQUESTED: Request to Advertise a Request for Statement of Qualifications
Supporting Design, and Environmental Permitting for Preventative
Maintenance on North Thorp Highway -Yakima River Bridge CRP
302-20
BACKGROUND: Kittitas County Public Works was informed December 30, 2019 that
this project was selected to receive funding through the Local Bridge
Program, administered through Washington State Department of
Transportation. The work is expected to include painting, and
repairing damaged steel, concrete piers, and bridge connection joints.
The Preliminary Engineering phase of the project was authorized to
proceed August 20, 2020 in the amount of $387,531.00 by WSDOT
Local Programs The total project costs are currently estimated at
$2,486,000.00 and the project will be 100 percent funded under the
Federal Program with no local match requirements up to this amount.
INTERACTION: Public Works
RECOMMENDATION: Authorize Issuing a Request for Statement of Qualifications
Supporting Design, and Environmental Permitting for Preventative
Maintenance on North Thorp Highway -Yakima River Bridge CRP
302-20.
HANDLING: Return One original to Public Works
ATTACHMENTS: Statement of Qualifications, CRP 302-20 design services
LEAD STAFF: Mark R. Cook, Director
Page 1 of 3
Public Notice
Kittitas County, Ellensburg WA
REQUEST FOR STATEMENT OF QUALIFICATIONS SUPPORTING DESIGN, AND ENVIRONMENTAL
PERMITTING FOR PREVENTATIVE MAINTENANCE ON NORTH THORP HIGHWAY-YAKIMA RIVER BRIDGE
KITTITAS COUNTY, WA
All submittals received after 10:00am Local Time, on November 12, 2020, will be discarded
PURPOSE:
The existing bridge (no. 97341) along North Thorp Highway spanning the Yakima River requires preventative maintenance
to extend the life of the fracture critical members. Existing paint system failure and truss portal member damaged by traffic
impacts are suspected as the damage causing agent. Additionally, the bridge connection joint to pavement require
replacement
SCOPE OF PROJECT:
The work to be performed by the consultant consists of preparing preliminary engineering including but not limited to
planning, project management, structural engineering, traffic engineering, 100% design plans, specifications and estimate
package, for the rehabilitation and maintenance of the structure described, and environmental planning and permitting
required for the project to be advertised for construction.
PROCEDURES FOR SUBMITTAL:
If you wish to be considered for work under this SOQ, submit a sealed envelope to Kittitas County Public Works, at 411 N.
Ruby St. Suite 1, Ellensburg WA 98926 by 10:00 am local time on November 12, 2020. Submittals shall include a one-
page cover letter with the firm name and contact information. Submittals shall also include five copies of your Statement of
Qualifications describing the firm's or team's ability to professionally provide the requested services. Address submittals:
North Thorp Highway -Yakima River Bridge.
For your records, Kittitas County will provide a confirmation email to the contacts provided in the submittal confirming
receipt of your interest in the proposal. Submittals received after 10:00 am local time on November 12, 2020 will be
disregarded. Kittitas County encourages disadvantaged, minority and women owned consultant firms to respond. The
WSDOT Disadvantaged Business Enterprise program established a 4% mandatory UDBE goal for consultants on this
project.
The County reserves the right to retain the services of the successful firm for any subsequent phases (such as right of way or
construction) associated with this project. The County reserves the right to reject any and all submittals.
SELECTION PROCESS AND PROPOSED SCHEDULE:
Kittitas County's selection will be based on review of submittals in the following manner:
1. The firm's or team's qualifications, experience and ability performing the requested work (30 points);
2. Demonstrated experience with similar projects in the past five years (50 points);
3. Demonstrated experience with similar environmental permitting in the past five years (30 points);
4. Experience working in Kittitas County in the past five years (20 points);
5. Demonstrated ability keeping projects on time and within budget (20 points);
6. Demonstrated ability communicating and working effectively with the public, staff, Washington State Department of
Transportation, Washington State County Road Administration Board and regulatory agencies (20 points).
Anticipated Dates and Tasks
November 12, 2020 - Deadline for SOQ submittals
November 30, 2020 - Selection of Firms to Interview
December 7, 2020 - Interviews and Reference Checks
file:///C:[Users/candie.leader/AppData/Local/Packages/Microsoft.Mi crosoftEdge_8weky... 10/13/2020
Page 2 of')
December 14, 2020 - Selection of firms and prepare contracts
December 28, 2020 - BOCC Award of Contracts
The selection process shall be as follows:
• Submittals are reviewed and scored by the Public Works selection committee.
• Selection of firms to interview may be waived if the selection committee decides to award to a single firm based on
review of the submittals.
• Firms will be selected to interview if the selection committee decides that interviews are required. The specific
interview format will be provided to firms in advance of interviews.
• The Public Works Director will negotiate a scope of work and fee with the selected consultant.
• Providing that a scope of work and fee is successfully negotiated, the consultant will be recommended for award to
the Board of County Commissioners during a Board business session (December 28, 2020).
• The selected consultant will then enter into a standard professional service agreement with Public Works.
Kittitas County, in accordance with Title VI of the Civil Rights Act of 1964, 78 Stat. 252, 42 U.S.C. 2000d to 2000d-4 and
Title 49, Code of Federal Regulations, Department of Transportation, Subtitle A, Office of the Secretary, Part 21,
Nondiscrimination in Federally Assisted Programs of the Department of Transportation issued pursuant to such Act, hereby
notifies all bidders that it will affirmatively ensure that in any contract entered into pursuant to this advertisement,
disadvantaged business enterprises as defined at 49 CFR Part 26 will be afforded full opportunity to submit bids in response
to this invitation and will not be discriminated against on the grounds of race, color, national origin, or sex in consideration
for an award.
Kittitas County in accordance with Section 504 of the Rehabilitation Act (Section 504) and the Americans with Disabilities
Act (ADA) commits to nondiscrimination on the basis of disability, in all of its programs and activities. This material can be
made available in an alternate format by a mailing Candie Leader at candie.leader@co.kittitas.wa.us or by calling collect
509-962-7523.
The above noted schedule is tentative and may be changed based on the number of proposals submitted. Proposals will be
evaluated immediately with final selection targeted for early December 2020.
AGREEMENT OF SERVICES:
The selected consultant(s) will be expected to enter into a standard Professional Services Agreement. Insurance
requirements are included in that agreement. The anticipated contract period shall be December 2020 to December 2022.
Persons with disabilities may request this information be prepared and supplied in alternate forms by calling collect (509-
962-7523).
Kittitas County reserves the right to accept or reject any and all proposals or any items or part thereof or to waive any
information or irregularities in the proposals. Kittitas County shall have the sole discretion to determine the most responsible
proposal.
ADDITIONAL INFORMATION:
No cost or fee schedules shall be submitted with your response. Consultants will be selected on their qualifications and
experience as noticed in this solicitation, with fees determined through negotiations following selection. Contracting is
dependent on a negotiated mutually accepted scope of work and subsequent fee established by the consultant.
INQUIRIES:
Direct all inquiries regarding this request for services to Mark Cook, Director of Public Works at (509) 962-7523 or via
email to:
Candie Leader
candic.leader@co.kittitas.wa.us
More information is online at http://www.co.kittitas.wa.us/notices/.
file:///C:/Users/candi e.leader/AppData/Local/Packages/Microsoft.Mi crosoftEdge_8weky... 10/13/2020
Clerk of the
Publish:
Daily Record: 10/22/2020; 10/29/2020; 11/05/2020
Daily Journal of Commerce: 10/22/2020; 10/29/2020; 11/05/2020
Page 3 of 3
file:///C:/Users/candie.leader/AppData[LocaUPackages/Microsoft.MicrosoftEdge_8wcky... 10/13/2020
Page 1 of 1
For more information, contact Public Works
Kittitas County shall evaluate statements of qualifications and performance data submitted by firms
regarding the proposed project. Following the evaluation, the county may invite one or more firms to
meet with county officials to discuss the project and the relative benefits of various methods of
providing the desired services. The county then selects from among those firms the one "most highly
qualified" to provide the required services. County procedures and guidelines are to include a plan to
ensure that women, minority, and veteran -owned firms have the maximum opportunity to compete for
the contract. The level of firm participation should be consistent with their availability within the
relevant professional community.
After choosing the most qualified firm, the county then negotiates with that firm for a contract at a
price the county determines is fair and reasonable, considering the estimated value of the services to
be rendered, as well as the scope and complexity of the project. If a satisfactory contract cannot be
negotiated, the county formally terminates the negotiations with that firm and attempts to negotiate a
contract with the next most qualified firm. The process continues until an agreement is reached or the
search is terminated.
In emergency situations, the process outlined above for procuring services maybe dispensed with
upon a finding by the county that an emergency requires the immediate execution of the work
involved.
All submittals shall become the property of Kittitas County.
Kittitas County reserves the right to reject all submittals and re -advertise if necessary.
file:///C:/Users/candie.leader/AppData/Local/Packages/Microsoft.MicrosoftEdge_8weky... 10/13/2020
KZTTZTAB COUNTY
DEPARTMENT OF PUBLIC WORKS
Mark Cook, Director
ApTll'\s\ ul'Ml
REQUEST FOR STATEMENT OF QUALIFICATIONS SUPPORTING DESIGN, AND
ENVIRONMENTAL PERMITTING FOR PREVENTATIVE MAINTENANCE ON
NORTH THORP HIGHWAY-YAKIMA RIVER BRIDGE KITTITAS COUNTY, WA
All submittals received after 10:00am Local Time, on November 12, 2020 will be discarded
The existing bridge (No. 97341) along North Thorp Highway spanning the Yakima River
requires preventative maintenance to extend the life of the fracture critical members. Existing
paint system failure and truss portal member damaged by traffic impacts are suspected as the
damage causing agent. Additionally, the bridge connection joint to pavement require
replacement
1' oul a 'I
The work to be performed by the consultant consists of preparing preliminary engineering
including but not limited to planning, project management, structural engineering, traffic
engineering, 100% design plans, specifications and estimate package, for the rehabilitation and
maintenance of the structure described, and environmental planning and permitting required for
the project to be advertised for construction.
ETS-161 3111101001 : .
If you wish to be considered for work under this SOQ, submit a sealed envelope to Kittitas County
Public Works, at 411 N. Ruby St. Suite 1, Ellensburg WA 98926 by 10:00 am local time on
November 12, 2020. Submittals shall include a one-page cover letter with the firm name and
contact information. Submittals shall also include five copies of your Statement of Qualifications
describing the firm's or team's ability to professionally provide the requested services. Address
submittals: North Thorp Highway -Yakima River Bridge.
For your records, Kittitas County will provide a confirmation email to the contacts provided in
the submittal confirming receipt of your interest in the proposal. Submittals received after
10:00 am local time on November 12, 2020 will be disregarded. Kittitas County encourages
disadvantaged, minority and women owned consultant firms to respond. The WSDOT
Disadvantaged Business Enterprise program established a 4% mandatory UDBE goal for
consultants on this project.
Page 1 of 3
The County reserves the right to retain the services of the successful firm for any subsequent phases
(such as right of way or construction) associated with this project. The County reserves the right to
reject any and all submittals.
Kittitas County's selection will be based on review of submittals in the following manner:
1. The firm's or team's qualifications, experience and ability performing the
requested work (30 points);
2. Demonstrated experience with similar projects in the past five years (50 points);
3. Demonstrated experience with similar environmental permitting in the past
five years (30 points);
4. Experience working in Kittitas County in the past five years (20 points);
5. Demonstrated ability keeping projects on time and within budget (20 points);
6. Demonstrated ability communicating and working effectively with the public,
staff, Washington State Department of Transportation, Washington State County
Road Administration Board and regulatory agencies (20 points).
Anticipated Dates
Tasks
November 12, 2020
Deadline for SOQ submittals
November 30, 2020
Selection of Firms to Interview
December 7, 2020
Interviews and Reference Checks
December 14, 2020
Selection of firms and prepare contracts
December 28, 2020
BOCC Award of Contracts
The selection process shall be as follows:
• Submittals are reviewed and scored by the Public Works selection committee.
• Selection of firms to interview may be waived if the selection committee decides to
award to a single firm based on review of the submittals.
• Firms will be selected to interview if the selection committee decides that interviews are
required. The specific interview format will be provided to firms in advance of
interviews.
• The Public Works Director will negotiate a scope of work and fee with the selected
consultant.
• Providing that a scope of work and fee is successfully negotiated, the consultant will be
recommended for award to the Board of County Commissioners during a Board business
session (December 28, 2020).
• The selected consultant will then enter into a standard professional service agreement
with Public Works.
Kittitas County, in accordance with Title VI of the Civil Rights Act of 1964, 78 Stat. 252, 42
U.S.C. 2000d to 2000d-4 and Title 49, Code of Federal Regulations, Department of Transportation,
Subtitle A, Office of the Secretary, Part 21, Nondiscrimination in Federally Assisted Programs of
the Department of Transportation issued pursuant to such Act, hereby notifies all bidders that it will
Page 2 of 3
affirmatively ensure that in any contract entered into pursuant to this advertisement, disadvantaged
business enterprises as defined at 49 CFR Part 26 will be afforded full opportunity to submit bids in
response to this invitation and will not be discriminated against on the grounds of race, color,
national origin, or sex in consideration for an award.
Kittitas County in accordance with Section 504 of the Rehabilitation Act (Section 504) and the
Americans with Disabilities Act (ADA) commits to nondiscrimination on the basis of disability, in
all of its programs and activities. This material can be made available in an alternate format by e
mailing Candie Leader at candie.leadcT(a,co.kittitas.wa.us or by calling collect 509-962-7523.
The above noted schedule is tentative and may be changed based on the number of proposals
submitted. Proposals will be evaluated immediately with final selection targeted for early
December 2020.
F41"a11I10l�f►�I
The selected consultant(s) will be expected to enter into a standard Professional Services
Agreement. Insurance requirements are included in that agreement. The anticipated contract
period shall be December 2020 to December 2022.
Persons with disabilities may request this information be prepared and supplied in alternate
forms by calling collect (509-962-7523).
Kittitas County reserves the right to accept or reject any and all proposals or any items or part
thereof or to waive any information or irregularities in the proposals. Kittitas County shall have
the sole discretion to determine the most responsible proposal.
i I\: M l llad rV V Lowl
No cost or fee schedules shall be submitted with your response. Consultants will be selected on
their qualifications and experience as noticed in this solicitation, with fees determined through
negotiations following selection. Contracting is dependent on a negotiated mutually accepted
scope of work and subsequent fee established by the consultant.
Direct all inquiries regarding this request for services to Mark Cook, Director of Public Works at
(509) 962-7523 or via email to:
Candie Leader
candie.leader( ,,co.kittitas.wa.us
Dates of Publication:
Ellensburg Daily Record: October 22, October 29 and November 5, 2020
Daily Journal of Commerce: October 22, October 29 and November 5, 2020
Page 3 of 3