HomeMy WebLinkAbouti-Act ProgramDocu$ign Envolope lD: 2,c3301 1 1-fi3A7-$837-$449-41'JGDA?ACCD4
COUNTY PROGRAM,AGREEMENT
i-ACT Program Devefoprnent
DCYF Agreernent Nunrber
2063-8371 1
This Prograrn Agreement [s by and between the $tate of Washington
Department of Children, Youth & Families {DCYF) and the County identified
below, and is issued ln conjunctiorr with a Courrtyand DCYF Agr.eement On
General Terrns and Conditions, wl"riclr is incorporated by reference.
Admini$h'ation or Divis.ion
Agreernent Nurr'rber'
Coun ty Agreement Nuri-rber
DCYFADMINISTRANOI,I
Deparhnent of Children, Youth,
ar-tcl Fanrilies
tc'fF olvtsroN
Children, Youtlr arrd Farnilier
DCYF I[!DEX NIJMBER
1?25
DCYF CIJI'ITRACT CODE
2000cc.63
DCYF CONTACT IJAME AX!IJ I IiLE
Rachel Denney
Cont-act l,4anager
DCYF COhITACT AODRESS
1'1 'l 5 \,\lashington St SE
Olympia, WA 98504
DCYF CONTACT TELEFHONE
(360)688-6803
DCYF CONTACT FAX
ilii'::,r; ir+ll l<; t*irr il:i;<i
DcYF coNTAQT .ii-tulAIt"
Raeh el. De n ney@ dcyf .wa, gov
COUI'ITY TIAfuIE
Kittitas County
G(JUNTY ADI]IIE:J$
Juvenile Coird Services Depafirrren t
205 West Sth Ave Suite 211
Ellensburq. WA S8926
CCUNTY FEDERiiL EfvlPLO'IER IOE NTIFJCATION
NU'\4BER Mfr-g62-k7a
COIJI'ITY CC]NTACT NAME
Katrina Mnnkr"rs
96?-751 6 wa.!s
T ECOUI,iTY
E
AGRESMENT?
Nc
PROGRAO,4 AGREEIVIENT ENO DATE
06/30/20?0
MAXI MUM PRif,GRA.I\,l 44:REEfu1EI.{T APIOUNT
$4.000.00
PROGRA[4 AGREEMENT START OATE
03!Q112020
fjXfitntfs. When the box below is markoeJ 'rvrth an X, the following Exhibits are attached and are incorporated into this
C;ounty Progratn Agreenrent by reference.:
Hxhibils (specify): Fxhibit A-Data Security Requirements; Exhilrit B-Statement of Work
No Exhibits.
t;?tn
oFthis Contract are an integration and representation of the final, entire and exclusive
r-rncJerstanding betweerrlfie parties superseding and nretging all previor.rs agreetrents, writings, snd communieations, oral
or otlrervrise, regarding the subject rnatter of tlris Cont'act. The partles signing below represent that they have r'ead atrd
urnclerstandthis-Contract,anclhavethear"rthoritytoexigcutethisContract. ThisContr:actshall bebindingonDCYFonly
The ternts and condit[ons
upon sionature bY DCYF
JATE(S) SlGl'lEO
6 l€(u
PRTNTED l.rAh4EiS) AND TITLE($)"'fi.t *.J15 J"a..l-q-
1c-arl R-€'?,^'l+<s
couNT'/
'^'{f#lnPRINTF,N NAfuIE AND TITLE
L. Rachel DenncY
HQ Contracts Team ManagermoT,,lilur Itfr"1
Depart;nenl of Children, Ycuth & Farnilies
zoi zCF Cor,rnty Progratn Aq reemont (8-1 -?01 9)Fase 1
Lbcuslgn Envelope lO: lAr330'i 1 f -63A7'4837-S4AS-4J 26DA2ACCD4
Special Terms and Conditions
Definitions, The worcts and phrases listed below, as usecl in this Contract, shall each have the
following definitions :
a, "DCYF' mean$ the Department of Children, Youth, and Families
b. .LACT' means lndividual-Alternative Choice Training.
c. "Juvenile Rehabilitation" or"JR" means the Division under ihe Department of Children, Youth, and
Farnilies.
2. Purpose,
The purpose of this Contrcct is to provide for staff tirne to develop, traln, and provide consultation to i-
ACT trainers providing the service.
Datq Security Requirenrents - Exhibit A. The Contracior shall prolect, segregale, and dispose of
data from DCYF as described in Exhibil A, ancl as requlred in the Section below entitled $e cure
Management of Confidential lnformation.
$taternent of Work - Exhibit B. The Contractor shall provide services and staff as described in the
Steternent of Work attached as Exhibit B,
Backgrourrd Checks and Sexual Misconduct.
a. Background Check/Criminat History - ln accordance wiih Chapters 388-700 WAC (JR-Practices &
Frocedures), 72.05 RCW (Children & Youth Services), and lry the terms of this contract, Contractor
and each of its ernployees, subcont:€ctors, and/orvolunteer$ who may orwill have regular access
lo any c{ienUjuveniie nlust be cFeared through a JR approved cdminal history and background
check. ln addition, Contractor, egch of their employees, subcontractors, and/orvolttnteers, who
may orvuill have limiied access to any clienVjuvenile, mey be required to be cleared through a JR
approved critrlinal history and t>ackground check.
By execulion of this sontract, Contractqr affirms that Contractor, each of its employees,
subcontractors, and/or volunteer$, who may crwill have regular access lrave not beert cqnvicted of
any of the following:
('l) Any felony sex offe'nse as defined in 9.04A,030 RCW (Senie,rrcing Refonn Act-Defini{ions) and
94.44.130 RCW (Sex Offenses);
(2) Any crime specified, in Chapter 9A,44 RCW (Sex Offenses) when the victirn was a juvenile in the
custociy of or under tlte jurisdictfon of JR; or
(3) Any violent offense as defined in 9,944.030 RCW (Sentencing Reform Act-Definiiions).
Contractor nru$t:'i'dhtiiie tirA,t'Currdnt bmployees, volunteers, ancl contracted service providers who
are authcri?ed jfsrf'repr:ltaii acb€gbrto.a,jiLverrile(s) reporl any guilty plea or conviction ol any of the
anove'itF&nsoli'iTh'8;Fdpbft.rnustbe.'rnsde;to the per$ort's supervisorwithin seven (7) days of
convicticn and any person who harre reporlecl a guil$ plea or conviction forone of n'lore of these
offenses mllst noi have regular access to arry offender- Contractor shall alss document
ba ckg rou n ci checks/criminal h istory clea rancos for monitoring pul.poses.
b. $exual lVlisconcluci - 13.40.570 RCW (Sexual miscondutct by state ernployees, contractors) slates
that when the Secretary has reasonable caLrse to believe that sexual intercourse or sexual contact
1
a
4.
Oepartmed ol Children, '/br:th & Fantilios
AoiTcF eounty FroEram Agrooment {8-1'3019)Fage2
Oocu$isn Envelope lO; 1A330'i 1 1-63A7-4837-9449-4'1 26OAZACCB4
$pecial Tcrmr and Conditiorrs
1 Definitions. The words and phrases ljsted below, as used in this Goniract, shall each have the
followin g defin itions:
a. "DCYF" means the Department of Children, Youth, and Families
b. "i-ACT" me ans lndividual-Alternative Choice Training.
c, "Juvenile Rehabilitation" 0r "JR" means the Division under the Department of Children, Yoldh, and
Families.
2. Purpose,
3.
Thc purpose of this Contruct is to provide for staff tinrc to develop, irain, snd provide consullation to i-
ACT trainers providing the service.
Data $esurity Requirenrents * Hxhibit A. The Contractor shall prolect, segregale, and dispose of
data frorn DCYF as described in Exhibil A, and as required in the Section belowentitled Socure
Management of Confidential lnformation.
4.
5.
$tatement af Work * Exhibit B. The Contraclor shall provide services and staff as described in ihe
Staiemeni of Work attached as Exhibit B,
Background Cheeks and Sexual Misconduct.
Background ChecklCriminat History - ln accordance wrth Chapters 388-700 WAC {JR-practices &
Procedures), 72.05 RCW (Children & Youth $ervices), and by the terms of this contract, Contractor
and each of its elnployees, subcontractor&, and/or v*lunteers wlro may or will have regular accs$$
to any clienUjuvenile nrust be cleared through a JR approved crirrinal history and background
check. ln addition, Contractor, each cf their ernployees, subsontraetors, and/or volunteers, who
may or will have limited aecess to any clienVjuvenile, may be required to be cleared through a JR
approved crirninal history and i:ackground clreck.
By execulion of this contract, Contractcr affirms ihat Oontractor, each of its employees,
subcontractors, and/or volunteers, who may orwill have regular access have not been convisted of
any of lhe following:
(1) Any felony sex offense as d*fined in 9.944.030 RCW ($entencing Reform Act-Definitions) and
94.44.130 RCW (Sex Offenses);
(2) Any crime specifie d in Chapter 9A,44 RCW ($ex Offenses) when the victim was a juvenile in the
custody of ar under the jurisclictfon of JR; or
{3) Any violent offense as deiined in 9.94A.03Ct RCWiSentencing Reform Act-Definitions).
Cnntractor n":ust require that current entploy*es, volurrleers, and ccntracted service providers who
are au{hori:ed for regular accoss to a juverrile(s) reporl any guilty plea or conviction of any of the
above offenses. The reporl must be nrade to the prsffi,qn's supervisorwithin seven (7) days af
conviction and any psrson who harre reponed a guilty plea or conviction forone or nlore of these
offenses must not have regular aecess to any offende r. Contracior shall also docume nt
baekg rou n d checks/crimina I h istory clearances for monitoring purposes.
b, Se.xual Misconduct ' 13.40.570 RCW ($exral misconduct by state ernployees, contraetor$) states
thatwhen iire Secretary has reasonabie cause to believe that ssxual intercourse or sexual contact
nepsrlmenl $f rihildren, Youth & Fantiiies
?017CF Qounty Progranr Agreemenl (8-1-:01S) Page 2
tlccu$ien Envelcpe iD: 243301 1 1-(i3A7-4837-94A9-41 I6OAIACCD4
$peeial Term* and Conditions
belween the employee of a contactor and an offender has occured, tlre $ecretary shall require the
employee of a corrtractar to be immedialely removed from any enrployment position which would
permit the *mployee to have any access to any offender.
By execution of this contracl, contractor affirms ihal eoniractor, each of its employees,
subcontractors, and/or volunteers are knowledgeable about the requirerrrents of 13.40.570 RCW
($exual misconduct by state employees, coniractors) and of {he crimes included in 94.44 RCW
(Sex Offenses)"
ln addition, the $ecretary shall disqualify for enrployment wilh a contracior in any position with
access to an offender, at'ly person:
{1} Who is {ound by ihe department, based on a preponderance of the evidence, to have had
sexual intercourse or sexuai contact with the offender; or
(2) Convicted of any crirne speeified in chapter 94,44 RCW ($ex Offenses) rruhen the vietim was an
offender
lf any aciions are taken under 13.40.570 RCW, subsections (3) oy (4), ihe Contractor ffu$t
demonstrate to the $ecretary they have greatly reduced the tikelihoad that any of its em1:loyees,
volunteers, or subcontractors coufd have sexual intercourse or sexual contact with any offender.
The contract shall not be renewed unless the Secretary determines significant progre$$ has been
nrade.
6. Bilting and Paynrent.
a. The contracted activities shall be paid up to the amount specified for the deliverables idenlified in
the Statement of Work and paymcni shall be made upon receip{ of ihe deliverable, JR shall not
make payment for any deliverable not completed in accordance t0 the specifications identified in
{his contract.
b. DCYF shall pay the Contractor upon acceptance by DCYF of a prop*rly completed A-19 lnvaice
Voucher. The invoice shall include the following documentation of the services delivered;
(1) Date and iinre period of service(s) performed; and
(2) The Description of work performecj.
c. Payment shall be consrdered limely if nade by DCYF within 30 days afier the receipt of the properly
completed invoice.
d. Payment shall be seni to the Contractor's address 0n page one of this Contract^
e. The Contractor accepts the DCYF payrneni as the sole and compiete payment for the serr'ices
provided under this contract.
f. 0CYF shall not reimburse the Contractor for authori:ed services not provided lo clients, or for
services provided which are not aulhorized crare not provided in accordanc* lvilh paragraph 2,
"Statentent of Work.' lf DCYF pays the Contractor for se rvices authorized but not provided by the
Contraclor in accordance with tlris Contract's "$tatement of Work," the amount paid shall be
considered to be an overpayment.
g. lf this Contract is terminaled for any reason, DCYF shall pay for only those services authorized and
provided through the date of termination.
Department of Chiidren, Y*utlr & Farttilies
2n17CF Counly Prog:ar-rr Agracncnt (8-l-2019) Fage 3
D(r*u$igr'] Errvel0p{, lDr ?A3301'1 1-6342-4.$37-$4Agi-41 16DA2ACCn4
Special Terms and Conditions
7. Federal Prison Rape Elimination Act
ln accordance with the Federal Prison Rape ilinrination Acl (PREA) of ?003, 2S CfR Part 1'lS,
it]"lit$:{sg$$lji$dti.ii!lrp"$J#.:t:ll:iltl;ji:sr:ti#1,tr- ix,Lii.l-::iiiu;:..1i
Sutrpafl ,{, tlre Contractor shall:
8.
a. Adopt an<j be in cornpliance with the PREA slandards for preventing, detectiilg and respondirrg to
sexual misconduct irr adull prisons and jail,
b. Allow the JR tessonable access to ths Coun'ty Jail so it may en$ure to its satisfaction that the
County is in comptiance with the PREA standarcls.
6, Reference is iocateclat:l*Jry/*:qqry.pit,:,*.*ri.lt l1iXr.U-ly1:l*lLl*p_di
Subcontractar
lf ihe Contractor utilizes subcontractors for the provi*ion of services under tliis Contract, the Contractor
must notify JR in writing and rraintain sufficient documeniation to verify that the subcontractors me*t all
the requirernenls under this Oontract. ln no event slrall the exisience of a subcsntract release or
reducs the liability af tlre County for any breach of performanee.
9. Monitoring
Th* Couniy shall assis{ the JR to perfornr reviews of sites wlrere services are <jelivered at regular
intervals using agreed upon forms ancl methods,
10. lngurane e
a.DCYF certifies that it is self-insurerl underthe State's self-insurance liabiliiy prografi, as provid*<]
by RCW 4.92^130, and shali pay for lasses for whi*h it is found liable.
The Contractor certifies, by checking the apprupriate box below, initialing to the left of flre box
selecteduand signing tlris Agreernent, that:
p \ ffiThe Contractor is self-insurecl or insured through a risk pool and shall pay for.losses
?6h,oni.n it is found liable; or
I f ire Contractor nraintains the types and amounts of insurance i<jentified below and
shall, prior to the execution of this Agreemeni by DCYf, provicle certificates of insura.nce
to that effect to the OCYF contact 0n page one of lhis Agreement.
Commerciai-General Liabilitv lnsqqp{cg-..iCGL) - to include coverage for hodily injury, property
dantage, and cantractual liabifity, with the following minimurn limits: Each Occurence - $1,000,000;
GeneralAggregate - $2,000,000. The policy shall include liability arising out of prenrises,
operations. independenl contr&ctor$, ptoducts-completed operations, persanal injury, advertising
injury, and liai:ility assunred under an insured contract. The $iaie of Washingtorr, DCYF, its elected
and appointed officials, agents, and employees shall be nanred as adclitional insureds.
11 . Compliance with JR Policies and Standards.
a. ln addition to the gov*rning Federal ancl $tata lar,vs and regr"rlati*ns, the Coniractor shall comply
with all rCYF and JR Rules and Policies as applicahle t0lhCI $orvices provided.
b, ln case of conflict r:r ineernsistency beiween the aforementioned, the higher standard r{ compiiance
ueparlnr*nr al Ghilr:lterr, YoLrth $ Famrlies
?:017CF County Program Agrcerrrr:nt (r-1-?01S) Poc:rl 4
b
Docusiun Envelopc lD: 2.q,3301 1 1,€3A7-4837-94A9-412${"}A2ACCtJ4
$pecial Ternrs and Conditions
shali prevail.
Disputes. Either the Contractor or JR ftay initiat€ a dispute claim for consideration by the other pady,
as it relates {r: the terlns of this Agreement, orta lhe services provided by the Contrac{or underthe
terms of this Agreement. ln accordance with the JR dispute resolution proc€ss, attempls to resolve
disputes shall initially be addressed and he resolved at the lowest level possible between the
Conlractor and JR organization, which initiated the contract. Upon verbal or written request f1gm the
Contractor, JR shafl provide the Contractor a eopy of the JR dispr.rfe resolution process within 5 working
days ofthe requesl.
Oepartmeni of Children, Y*uth & Farn)lies
201 ICF Coullry Progl"n! Agrocrfient (8-1-2019)
12"
Page 5
Docu$iqn Irrvelope lD: 243301 1 "l-$:]47-4817-tl4Ag-41 tCDAIACCD4
$pecial Tcrmc and Conditians
EXHIBIT A
DATA $EC URITY REQUIREMENTS
ORGANIZATION OF DATA SECUR1TY RESUIREMENTS
1. 0efinitions
2. Authority
3. Scope of Protection
4. Conrpliance with Laws, Rules, Regulations, and Policy5. Administrative Controls
6. Authorizaiion, Authentieation, and Access7. Protection of DataL Method of Transfer
9. $ystem Prol*ction
10. Data Segregation
1 1, Confidentiality Protection
12. Data Disposition
13. Data shared with Subcontractors
14. Notification of Conrpronrise or Poisntial Compromise
15. Breach of Data
16. Public Disslosure
1. Definitions. The words and phrases fisted belsw, a$ used in this Exhibit, shalleach have thefoll owing
definilions:
a. "AES" means the Advanced Encqrption Standard, a specification of Federal lnfornration Processing
Standards Pt"tblications for the encryption of electronic data issued by the National lnsiitute of
StancJarcls and Teehnology (L:i1*;i"illvj.*ij.*g-.1tJS3,.q.A:{irygl.-c.!"?-Sl"t"iJ:]i,i#lii:i","ti1l,t,-1$-l;;-$}.
b. "Auihorized Users(s)" rneans an individual or individuals with a business need to acce$s DCYF
Conficlential lnformation and v,rho has i:een auihorized to do so.
c. "Business Associate Agreement" means an agreemeni between DCYF and a contractorvyho is
receiving Dala covered under the Privacy and Secr.*rity Rules of the Ffealth lnsuranca Portability
and Accountability Act of 1996. The agreerne nt establishes permitted and required uses and
disclosures of protected health information iPHl) in accardanse with l-ilPAA requirements and
providea obligations f,rr business associates lo safeguard the infornration.
d. "Category 4 Data' is data that is confidential and requires special handling due to statutes or
regulations that require especially strict proteetion of the data and from which especially sericrus
consequences nlay arise in the event of any compromis* of such data. Data classified as Category
4 includes bui is rtot lirnited tei data protect*ci by: ihe Healih lnsurance Portabiliiy and Accauntability
Acl (HlPA,A), Pub. L. 104-191 as anreneled by the Health lnfonnation Technalogy for [conomic ancj
ClinicalHealth Act of 2009 (HITECH), 45 CFR Paris'160 and 164;the Farnily f;ducational Righis
and PrivacyAct (FERPA), ?0 U.S.C^ $12329; 34 CFR Part09; lnternal Reyenue $ervice
Publication 1075 ($l!l,tiljp'yq'.{'lf!i$t]dr::!]ljlii$_:fftt&r-t-J;l$ffi; $ulrstance Abuse and Mentai Heatth
Services Administraiion regulations on Confidentiality of Alcoholand Drug Alrus* Fatienl Records,
42 CFR Part 2: andlor Oilminal Jusiice lnformalion $ervices. 28 CFR Part 20.
Depart''ner']t *f Clrildre n, Youilr l" F.*milie*
?0l7Cf Cornty Progrunr Agreement (,9-1-?01S)Page 6
Docr,.Sign Envelope I D: 2rr3301 -l
1 -lilA7..ri81J7'g4i\9"41 !6UA'jAOCD4
Special Terms and Conditions
e. "Cloud" mesn$ data storage on seruers hostecl by an *ntity other than the Coniractor and on a
network outside the controlof tlte Contractor. Physical storage of data in the clsud typically $pans
multiple servers and olten multiple locations. Cloud storage can be divided betweeri consumer
grade storage for personal files and enterprise grac{e for companies and governmental eniities.
Examples of consumer grade storage r,vould include iTunes. Droplrox, Box.com. and rnany other
entities. Enterprise cloud vendors inelude Microsoft Azure, Amazon Web $ervices, and Rackspace.
f. "Confidential lnforntation" means to encode Confidential lrifornralion into a format that csn only be
read by lhose possessing a "key"; a password, digital certificate or other mechanisnr availalrle onty
to authorized users, Encryption must use a key length of at least 256 bits for synrnretric keys, or
2048 bits for asymmetric key$, When a symnretric key is used, the Advanced Hncryption Standarcl
(AES) must be used if available.
g. "Data" rYleans DCYF's records, files, fornrs, inlormalion and otlrer dccunrents in eiectronic or hard
copy nrediurrl. "Data" includes, bul is not lirniteel to, Conficlential lnformation, Category 4 Data,
Sensitive Personal lnformation, or Materials.
h. "Encrypt. ffieans to encode Confidential lnformation into a format that can only be read by those
possessing a "key"; a password, digital certificate or other rnechanism available only to authorized
users. Encryption nrust use a key length of ai least 25$ biis for symmetric keys, or2048 bits for
asymrretric keys. Wherr a synrrnetric key is used, lhe Advanced Hncryplion $tandard (Ae$) must
be used if available.
"FedRAMF" means the Federal Risk ancl Authorization lvlanagenrent Progranr (see
$ilA{*gptlqS{Iqlllt",{lg}1}, which is an a$sessment and authorization proce$s that federal
government agencies have been directed to use io ensure securiiy is in place when accessing
Cloud corrputing products and senrices,
j. "Hartlened Password" means a string of at least eighl characters containing at least lhree of the
following four character classes: Upp*rcase alphab*tic, lowercase alphai:etic, nurneral, and special
characiers such as an ast*risk, aRrpersand, or excla.mation point.
k. "fi{obile Device' means a compuiing device, typically smaller than a notebook, which runs a mobile
operaiing system, such as i0$, AncJroid, or Windows Phone. Mobile Devices include smart phones,
most tablets, and other fonn factors"
"Multi-factorAuthentication" nreans controlling access to conrputers and other lT resources by
requiring two or nrore pieces of evidence that the user is who they claim to be. These pieces of
evidence consisl of sonrething the r:ser knol.vs, sr-rclr as a password or PIN; sometlring the user has
such as a key catd, smarl card, or physicaltcken; and something the u$er is, a biometric iderrtifier
such as a fing*rprint, fscial $can, orretinal gcan. "PlN" means a personal identificalinn number, a
series of numbers which acl as a password for a device, $ince PlNs are typically only four to six
characle rs, PlNs are usually used in conjunction with another faclor of authenticetiorr, $ueh as a
fingerprint.
m. "Psrtable Device" means any compuiing devica with a small form factor, designed to be lransportec!
front place to place. Po$able clevices are Brimarily lratlery powered devices with base cornputing
re$ources in the fornr of a proces:or, menory, storage, and netu,lork accesc. Examples include, bllt
are nct limite d to, nrobile phon€s, iablets, and lapiops. fVlobile Device is a subset af Porlable
Oevice.
Dcparinrcnl o{ Childrcn, Y,;uth & Fantiliel
201 7,:F County Program Agreer")lsr'1i (8-1 -201 9)Pa{s 7
DocuSign Eirvelope lOl :43301 1 l-&3.A7-4837-94A!-41 ?6nA?A{}CD4
$pecial Terms and Conditions
n. "Poriable Media" means arry nrachine reaclable media that nay roulinely be stor"eclor moved
independently of cornputing devices. Examples include rragnetic lape$, cplical discs (CDs or
DVDs), flash ntenrory (thumlr drrve) devices, extenral hard drives, and internsl harcl drives that have
been removed from a conrputirrg clevice.
0, "Physic*lly Sesure" means tl'rat access is restricted thraugh physical means to authorizec
individuals only.
p. "Secure Area" nlearis an area io which nnly authorized r*presenlatives of the errtity possessing the
Oonfidential lnformation have access, and accegs is controlled through use of a key, card key,
combination lock, oreomparable mechanism. Secure Areas may inclucle buildings, rooms or
locked storage containers (such as a filing cabinet or desk clrawer) within a ro0m, a$ long as acce$$
to the Confidential lnformation is noiavailableto unautlrnrized personnel. ln other"ruise $ecure
Areas, sttch as an office with re stricted access, the Data must be secured in such a way as to
prevent acc*ss by non-ar.rthorized slaff such as janitorial or facility security siaff, when authorized
Contr*ctor staff ate not present to snsurs that non-auihorleed staff cannot accoss it.
q. "Sensitive Personnl lnformation" r'neans p*rsonally identifuing informalion including, but not linrited
lo: nanles, addresses, heallh infornetion, GPS [Global Positiorring System] coordinates, telepharre
nunber$, *mail addrestes, social security numbers, driver's license numbers, or other personally
identifying infsrmation, and any financial identifiers.
"Slaff' means the Contractor's directors, officers, empl*yees, ancl agenis who provicle gooels or
services pursuant to this Contract. "$taff' also means $ubconiractore' directors, officers,
employees, and agents i,vho provide goods or services on behalf of llre Contractor. The term "$taf{"
also nreans the Subcontractors'directors, officers, employees, and agents who provi<ie gonds or
services on behalf of the Subcontractcrr and Corllracior,
s. Trustecl I'letwork" ntean$ a network operated anrj maintsined by the Conlractor, whieh includes
securily controls sufficieni to ptotect DCYF Data on that network. Conlrolswould include a firewali
betwee n any other networks, Bcce$s control lists qn networking devices such as routers and
switches, and other such mechanisn':s which protect the confidentiality, integrity, and availability of
the Data.
t, "Uilique User lD" means a string of characters that identifies a specific u$er and which, in
conjunclion with a password, passphrase or other mechanism, authenticate$ a user to an
information system.
Auihority, The security requirements described in this documeni refle*t ihe applicable requirements r:f
$landard 141.10 (blltX;i*gi*-Xa,r:-ty*gltt*_g) 0t ihe Office of the Chief lnfornration Office r for the $ta1e
of Washington, and of the DCYF lnforntatiorr Security Folicy and Slanclards Manuai,
$cope of Protection. Applies to Confidential lnformaiion, Datx, Category 4 Dala, $ensitive Personal
lnformation, and Materials related to lhe sLrbject matterof this Contract that is delivered, received,
used, shared, acquired, created. developed, revised, modified, or anrended by DCYF, ihe Contractor,
or Sullcontractors.
Cotnpliance with Laws, Rules, Regulatioris, and Policies, For Confidential lnfornration, Da{a,
Category4 Data, Sensi{ive Personal inforrnalion, and Materials that is delivered, received, u*ed,
shared, acquired, crsated, developed, revised, rnodilied, or amended in connection with this Contracl
lhe parlres shall corrrply wilh the follor,ving:
lJopadffienl r:f Childrq:n, Ysr-(l) & Fanlilie*
?0 -1 7CF Co until Pro grsfi 1 A g reunrent {8-1 -20 I S)
2.
3
4
Fage {t
DociiSigrr [nv*lope lD; ]43301 1 1-63A7-4e37-94A9"11 26nA2/\CCfl4
Special Terms and Conditions
$,
a. All fecleral and state lar,tzs and regulations, as currently enacted or revised, regarding ihe protection,
security, anc{ electronic inlerchange of Conficlential Infornration, Data. Category 4 Dala, Sensitive
Persorral lnformaliorr, and Materials; and
b. All fede ral and state lau-rs and regulations, as currently enacted or revised, regarding ihe use,
disclosure, rnodification or loss of Conficlential lnformation, Data, Category 4 Data, $ensitive
Personal lnforrnatian, and Materials"
Administrative Controls. The Coniractor nrust have the foflowing controls rn place:
a, A documented security policy governing the se cure use of its compuler network, mobrie devices,portable devices, as well as, d?ny fornr of paperllrard copy clocuments, ancl which defines sanctionsthat m6y be applied to Contracior stafl for violating ilrai policy.
b. se curily alvareness training for all staff, presented annually, as follows:
(1). Contractor staff responsibilities under tlre Contractor's security policy;
(?), Contactor staff responsibilities as outlined under contract Exhibit A; and
(3). Must successfully complete the DCYF lnfornration SecLrrity Awareness Training, which can be
,Authorization, Authenticalion, and Access. In order to ensure that access to the Dala is limited {oauthorizod staff, the Contracior nrust:
a. Have documented policies and procedures ihat;
, (J) Govern access to systerls; and
(2).Govern access to paper/hard copy clocunrents and files.
b. Resirict access thror-rgh administrative, ph5r5i6sl, and teclrnical controls to authorized staff,
c. Ensure that user accounts are unique and that any given user account logon lD ancl password
cotnl:inalion is knor,vn only to the one staff menrber to wlronr that accourrl is assigned, For
purposes of non-repr"rdiation, it nrust alw,ays be possible lo deterrnine which staff rnecrhrer
perforrned a given actiott on a systenr housing the Data based sclely on the logon lD used to
perfcrrnr llre actiorr;
d. Ensure that only auihorized users are capable of accessing the Data;
e. Fnsure llrat an emplo5rse's acc';ss to Data is rernoved r,vithin twenty-four (?4) hours:
{1), Upon sr,ispectcci comprorrise of the user creclerrtials;
(2i When their etnployntent, or the contract under r,,uhiclr the Data is made available 1o them, is
lerminated;
(3) When they no longer need access to the Data to firlfill the requirements of the Contract: ancJ
(4).\\'hen the slaff tnetnber has been suspelrded frorn perfornring services irnclerthis Contract.
f. Have a process to reviewand verify, quar1eily, thalonly authorized users have accesslo systerls
D{ji-ie{meni of *lrildren. Youth S Fanrilies
3C17CF Courrly PrQgrain Agreerncnl (6-l-2itl$)
b.
Pagc $
Llo*t-r$ign Envclcpe lfir ?43301 1 1-53A7-4837-t4A$-41 2t3DAZF,CCOA
$peeial Terms and Conditians
containing Confidential lnformaiion, Data, Gategory 4 Data, Sensitive Personal lnformation, or
Materials;
g^ When accessing the Data from wilhin the Contractar's nstwork {the Data stays within th*
Contractor's netwnrk al all tinres), enforce password and logon requirements for users within the
Contraetor's network, including:
(1). A minirnum lenglh of eight (B) characters, and containing at least tlrr"ee of the following character
classes: *ppercase letters, lowercase letters, numeral$, and special characters such as an asterisk,
ampersand, or exclamation point;
{2}. That a password does not contain a user's name, logon lD, or any fom of their full name;
(3). That a password does not eonsist of a single dictianary word, A password may be formed as a
passphrase which consists of multiple dictionary words; ancl
(4). That passwords are significantly clifferent frorn the previolrs four (4) passwcrds. passwords that
increment by simply adding a number are not consiclered significatrtly different.
h. When accessing Confidenlial lnforfiation, Dala, Caiegory 4 Data, Sensitive Personal lnfornration,
and Malerials from an exiernal location (the Data willtraverse the lnternet or otherwise travel
outside the Contrastor's nelr,vork), nritigate risk ancl enforce password and lagon requirements for
users by employing measures that include:
('l), Ensuring mitigations applied to the sysienr don't allow end-user modification;
(2). Not allowing the use of diat-up connections;
(3), Using industry standard protocols and solulions for remoie acce$s. Hxamples would inelude
RADIUS ancJ Citrix;
(4), Encrypting all remote acce$s lralfic fronr the exlernslworkstation to Trusted Neiwork orto a
component within the Trusted Network. The traffic must hre encrypted at all tirnes while
lraversing any neiwork, including the f nternet, which is not a Trustecl Network;
{5). Ensuring that the remote access system prompls for re-aulheniication cr performs automated
sessiort termination afte r no more ihan fifteen (15J minutee of inactivity: and
{6). Ensuring use of Mr"rtti*Factorltuthentication to ccnnect from the external end poinl to the internal
end point.
. Fassworde or PIN codec nray meet a lesser standard if used in conjunction with another
authentication mechanisrt't, snclt as a biometric{fingerprinl, face recognition. iris scan)ortoken
(software, hardware, $mart card, *tc.) in lhat case:
{1}. The PIN or password musl be at least five (5) lelters or nunrbers when useci in conjunction with
at leasl one other authentication factor;
{?). itlust not be comprised of all the same letter or rrumber (11 1'1 I ,22222, aaaaa, wsuld not be
acceptable); and
{3). MLtst nct contain a "tltn" of three or mors consecutir,,e numbers (12398, 98743 woulcl noi be
acceptable).
Dep;lrtlront.Jf Childten, Yculh & Familiec
:01 7CF County Progrsnt Agrers!'nel'lt (8-'l -2014]Fage 10
nocu{iign Hnvelape tD: ?At301 1 1-93A7-4837-S4A[-41 26DA?ACCn4
Special Terms and Conditions
j. ll lhe Contract specifically allows for the slorage of Confidential lnformation on a Mobile Device,
passcodes used on the device must:
{1). Be a minimum of six (S) alpharrumeric characters;
(2). Contain at least thres uniqlle character classes (upper case, lower case, letter, number); and
(3). Not contain more than a three consecutive character run, Passcodes consisting of (123,45, or
abcd12 would not be acceptable).
k. Render tlte devi*e unusable afier a nraximum of five {5) failed logon attempts.
Protection of Data. The Contracior agrees to slore Data on one or more of lhe following meclia ancl
proteet the Data as described:
7
a.Hard disk drives, For Data stored on local workstalion hard disks, access to the Data will be
reslricted to Authorized Use(s) by requiring lcgon to ihe local workstation using a Unique User lD
and Hardened Password or other authentication mechanisms w1rich provide equal or greater
security, such as bionretrics or snrart cards.
b. Natwork server disks. For Data stored on hard disks mounted on network seruers and made
available through shared folders, access to the Data will be restricted to Authorized Users through
ilre use of access control lisis which will grant access only after the Authorized User haa
aulhenticated to ihe netlvork usirtg a Unique User lD and Hardened Password or other
authentieation mechanisms whieh provide equal or greater security, suclr as biometrics or smart
cards, Data on clisks nrounted to sueh server$ rxusl be located in a.n area which is accessible only
to authorized personnel, with access controlled through r"lse of a key, card key, combination lock, or
conrpara ble mechanisnr.
c. Sptical discs {GDs or DVDs) in localworkstation optical disc drives, Data provicied by DCyF
on optical discs which will be used in local workstation 0ptical disc drives a.nd which will noi lre
transporfed out of a Secure Area. When not in use forthe contracted purpo$e, such discs must be
Slored in a $ecure Area. Workstation$ which access Data on opiical discs musi be loeated in an
area which is accessible only to authorized personnel, with access controlled through use of a key,
card key, combination lock, or comparable n:echanism.
d, Optical discs {CDs or [VOs] in drives or jukeboxes attached to $ervers. Data providecl by
DCYF on opiical discs which will be attached to netyrork server$ and whictr will not be iransported
out of a Secur'e Area. Access to Data on tliese discs will be restrioted to Authorized Users through
the Li$e of access control lists which will grant acce$s only afterthe Authorized User has
authenticated to the networt using a Unique User lD and Hardened Password or other
auihentication mechanisms which provide equal or greater security, sush as biomelrics or smafi
cards. Daia on discs attached to suclr seruer$ must be located in an area which is accessibla only
1o authorized p*rsonnel, with ascess confrolled through use of a key, card key, combination lock, or
conrpa rable nreclran isrn.
e. Faper documents
(1). Allpaperdocuntents must be f:roiected by sioring the records in a $ecure Area, with access
conlrolled through use of a key, card key, combination lock, or conrparable mechanisnr, ancl which
is only accessible to authorieed personnel.
(2). When i:eing iransportecJ out$ide of a Secure Area, paper documents must be urrder the physical
control of Contracior staff with authorization to access the Data"
llepadment ot Shildren, Youlh & Fanlllie$
?017CF Caunty Program Agroanerll {8-t-1019) paoe 1 1
ftocr.i$ign Envrrlope lO: 24330'1 1 1-6347-4a37-g4A$-41 ?6nA:ACCD4
Special Terms and Conditi6ns
{3). Paper documents will not be secured or stored in a motor vehicle any lime a staff meixber is
away from the motor vehicle.
(4), Paper documents will be retained in a $ecure Area, per the *tste of Washington records
retentisn requiremenis.
f. Data storage on portable devicee or media
(1). Except lvhere otheNvise specified herein, Data shall not be stored by ihe Contraclnr on portablo
devices or rnedia unlese specificalty authorized within the terms and conditions of the Contract,
lf so auihorized, the Data shsll be given ihe fallowing proteciions:
{a). Encrypl the Data; and
{b). Control access to devices with a Unique User lD and Hardened Fsssword or stronger
authentication nrethod such as a phy*ical loken or biometrics; and
(c). fulanually lock devices whenever they are left unattended and set devices to lock
automatically after a period of irractivity, if this feature is available, lJlaximurn period of
inactivity is fifteen (15) minutes; and
{d). Apply administrative and physical security controls to Portable Devices and Portable Media
by:
i. Keeping them in a Secure Area when,not in use;
ii, Using check-in/check-out procedures when they are shared; and
iii. Taking quarterty inveniories,
{2).When being transported outside of a Secure Area, Portable Devices anel Portable Media
with Daia rnust be under the physical control of Contractor staff with auihorization to access
the Daia, even if the Data is encrypted. Fortable Devices and Fortable Media will not be
secured or stored within motor vehicles at any time the staff member is away from the nrotor
vehicle,
g. Data stored for backup purposes
t1) DCYF Confidential Infornration may be stored on Portable Media as part of a Contactor's
exisling, documented backuB proce$s for business continuiiy or disaster recoveryl purposs$.
Such storage is authorized until such time as that media would be reused cluring the course of
normal backtrp operalions, lf backup media is relired while DCYF Confidential lnformation still
exisls upon ii, referto Section 12Aa|:e- Disposition,
(2) Data may be stored on non-portable rrtedia {e,9, Storage Area Network drives, virtual rnedia,
etc.) as pad of a Contractor's existing, dscume nted backup pracess for busines* contirruity or
disaster recovery purposes. lf so, sr:ch rnedia will be protected as otherwise described in this
exhibit. lf tltis media is retired wltile FCYF Confidential lnformation still exists upon it, reler to
$eetion 12 Dala Disposition,
h. Cloud storage. Data requires protections eqr-ral to or gre ater than those *pecified elsewhere vrithin
this exhibit. Cloud storase of Data is problematic as neither DCYF nor the Contractor has contrrrl of
the environmeni in which the Data is siored. For ihis reason:
Oepffrlrne nt of Chihlrorl, Yordlr & Fanrilies
?0i 7CF County Frogram Agreenrent (8- l-2019)PaSe 1?
Do.u$i0n Erivelope tn: 2A:301 1 l-fl3A7-r;837-9449-41 :6llA?ACCD{
$pecial Ternrs and eonditions
(1). Data will not [:e stored in any consumer grade Cloud solutiorr, unless all of the following
conditions are met:
{a). Contractor ha$ vrritten procedures in plaee governlng use of the Cloud storage and
Contractor attests in writirrg that all such procedures will be unifornrly follawed;
{b). The Data will be Encrypted while within the Contractor network;
(c). The Data vvill renrain Encrypted during lransmission to the Cloud;
(d),The Data will renrain Encrypted at all times while residirrg wrthin the Cloud storage solution;
(e).The Contrsctorwilf possess a decrypiion keyforthe Data, *nd the clecryption keywill be
possessed only by the Contractor and/or DCYF;
(f). The Data will not be downloadeci to non-alrthorized systems, meaning syslems that are not
r:n either lfie DCYF or Contraetor neiworks;
{g}.The Data vuill not be decrypied until clownloacled onto a cornputer or pcrtable dsvise within
the control of an Autlrorized User and witlrin either the DCYF or Contractor's network; ancl
(h).Access to ihe cloud stcrage requires iVlulti Factor Authentication or Two $lep Authentication.
(2). Data lvill trot be stored on an Enterprise Cloud slorage solution unless either:
(a) The Cloud storage provider is treaied as any other $ub-Contractor, and agrees in writing to
all of the reqr.rirements rrrithin this exlribit; or
{b} The Clcud si.orage soluiion used is FedRAMp ceflified,
(3) lf the Data includes protected health infornration coversd by ihe Health lnsurance Portability anci
Accountability Act (HIPAA), the Cloucl provider must sign a Business Associate Agreemenl prior
to Data being siored in their Cloud solution.
Method of Transfer.
a. Alf Data transfer$ to or frorl the Contractor shall only be made by using ihe secure clata.wa.gov
porlal provided by the state of Washinglon with login and hardened passworcisecuriiy.
b, The Contractor shall use an encrypted ernail account for electrcnic submissions which contain
Confidential, and Personal lrtformation, a$ defined in the General Terms and Conditiarrs.
lnforrlalion regarding encrypted ernaitaccounts can be obtained at DCYF's v,ehrsi{e, locatecJ at
I[tif-iAUt*X,..S*,1!-*i":i;,-t:,*.!|"cS"1yjq*-ei+"frjl,ol::,r"e;iiiji_*:L:.1*tl1d*rj_"ri..;tJ-ttni i]1,: {.t,Ljtli: ji.
$ystern protection. To prevent compromise of sy:tems whiclr contain DCYF Data or through urhich
ihat Data passes.
a" $ystems containing Data trrust have all secr"rrity patches or hotfixes applied within three i3) months
of being nrade available;
b. The Conlractor will have a method of ensuring that the requisite patches and hotfixes have been
applied within ihe required tinreframes;
c. Systems containing Data shall lrave an Anti-Malware application, if availabfe, installed; and
Doplrdrflrnt of Chilrjten, Yoldl'r & Fanrilies
30i 7CF County P|ograrn Agteenlefit (8..'l-:C1S) pasc 13
I
g.
Oocu$iqn f nyeiopf l0: ?A3301 1 1-S347-4e37-g4Ara41 26DA2A*CD4
$pecial Terms and Conditions
d. Anli-Malware $oft\4/cre shsll be kept up to date. The product, its anii-virus engjne, and any malware
database the systenl uses, will be no more than one update behind current.
10. Data Se gregation.
a. Data rxu$t be segregated or otherwise drstinguishable from non-DCYF data. This is to ensure that
wlten n* fonger needed by the Contractor, all Data can be identifiecl for return or destruction. lt also
aids in deternining wheiher Daia has or may have been compromised in the evenl of a security
breach. As sr"tch, one or nrore of the followlng methods will be used for data segregation:
{1). Oata will be kelrt on media {e.9. harcl disk, optical disc, tape, etc.) which lvrll contain no non-
DCYF Data; andlor;
{2). Data will be stored in a logical eontaine r on electronic media, such as a partition or fo}der
dedicated to Data; ancl,ror;
{3). Data will be slored in a database which will contain no non-DOYF data; ancl/*r;
(4). Data will be stored within a database and rnrill be distir:gt"rishable from non-DCYF data by the
value af a specific field or fields within database rccords; and
{5).When stsred as physical paper documents, Data will be physical}y segregatecl frorn non-DCYF
data in a drawer, folder, or otlrer container.
b- When it is not feasible or practical to segregate Data from ncn-DCYF data, thrln both the Data and
the non-DCYF data with which it is comnringlecl nrust be protectecl as described in this exhibit,
11 Confiderrtiality Frotecti*n. To saf'egr"rard confidentiality, and ensure ihat access to all Data is limited
ta aull]orized $laff, the contractot mu$t:
a. Ensure that the Cnntractot's Staff, $ubcontrsctors, and the $ubcontractors' Staff uge Data solely for
the purposes of acconrplishing the services set forth in this Contract;
b. Ensure that no Data is released, disclosed, published, modified, transferreei, sald, or othenvise
made known to unauthorized persons withoutthe priorwritlen consent of the individual nanrerl or as
otherwise ar-rthorized hy law;
e,The Contractor shall not use, pr"rblish, transfer, sell or otherwisa disclose any Corrficlential
lnformatiatt of a minor except as provided by law qr with the prior written conseni of the minor's
parent, legal representative or guardian. lf a child i* a dependent of Washington State,lhen prior
written consent must be obiained from DCYF; and
d llequire that the Contractor's $taff and Subcontractors'
$tatement of Confidentiality and Non-Disclosure Agree
found at this welrpage V'lil
Ccntractor's $taff personis) ot' Suhcontractors' $taf-f persnn{s} until the following conditions have
been met.
(1). DOYF approves the Contractor's $taff pe rson(s) or $ubconlractors' Staff person(s), to lvork on
this Contract; and
(?).lf requestecJ by DCYF, Conlr;.lr:ior must sLrhrrit tlre signeci uriginal Staternenl r:f Conficlentiality
and Non-Disclosure Agreement, signed by the Staff person(s) or $ubcontractors' $taff person(s).
f1{lparlrner,l of flriirircn, Youth & families
2017tF County Prcgranr Agrce n1ent ie-1 '301S)
Staff having acce$s to Dats sign a
ment {DCYF Fonn 03-3748), which can be
Data shall not be released lo the
ftage 14
Lb,:u.1ign Envelapi: lD: 2A33Q1 1 1-0:3A7-4€37-944|1-41 ?6tlA?ACCn4
$pecial T*rms and Conditions
12.Oata Disposition. Contractor is responsilrle 1o ensure that all Data, including paper and electronic
records, is retained pursuant to Washington Staie retention standards" Prior to the destruclion of any
Data. ihe DCYF Contact specified for this contract, musi be notified in writing and pernrission given irr
writing to deslroy any such Data. When the corrtracted urork has been completed or when the Data is
no longer needed, Data shall be retained pllrslranl to lhe reiention standards required by chapter40.14
ftCW, or relurned to DCYF.
a. Once written permission to desfoy Data has been granted by OCYF to the Contractor, the following
acceplafile methocJs elf deslruction nrust be used:
13
b. lf any Data is requ ired to be clestroyed pursuant to this Section, within fifteen i 1 5) calendar days
afier conrpletion of such destruction the Contractor shall conplete and cieliver to DCYF a signed
Ceftification of Data Disposition, which can [:e found at this webpage:
hl J u"a ;:lvrrl:.y."{t ruly:iLL"**--rti:}x.ri .
Data sharedwith Subcontractors. lf Data provided underlhis Ccntract is to be shareciwith a
subcontractol, the CCIntract with the subcontraclor rnust include all cf the data security provisions within
thi* Contract and within any amendmenis, attachnents, or exhibiis wiihin this Coniracl, lf th*
Conlraclor cannot protect the Data as articulated within this Contract, then the contract with the
subcontractor must be submitled to the DCYF Contact specifiecl for this contract for review sncl
approval.
14 Notification of Conrpronriue or Potential Conrpromise. The compromise or potential compronrise of
DCYF shared Data musl be reported to tlre DCYF Contact clesignated in the Contractvrrithin one {1)
business day of discorrerY. lf no DCYF Coniaci is designatecj in the Contract, then the notification must
be repor{ed to the DC'/F Frivacy officer at: riqfi.:ry12,Ep"!j.|y;9:ti1l:a"i.,:#a;str:i. eontractor must atso take
frction$ to mitigate the risk of loss anel eor"rrply wilh any notificalion or othar requirerrents imposecl by
law or DCYF.
15. Breach of Dstn. ln the event of a breach by the Contraclor *f ttris Exhibit and in aclclition to all other
Ds.lliirffil$nt of Childron, Yirulh & Fairrilics
t0'i7CF County Ft'cgranr Aqreelrefi: (6-1-:019) Fage 15
Data stored an:lAlill be destroyed by:
Se rver or workstaiion hard disks, or
Renrovable nredia (e.9. floppies, U$B flash
drives, podable harcl disks) exclr-rding optical
discs
Using a "wipe" uiility which will overwrite the Data at
least three (3) times r:sing either rqndom or single
character data. or
Degaussing sufficiently to ensure that the Data
cannot be reconctructed, or
Physically destroving the disk
Paper docum*nts lviih sensitive or
Confidential I nformation
Recycling through a contracted firrr, pr"ovidecl the
conlract with ttre rerycler assures that the
confidentiality of D*ta rvill be proteciecl.
Paper documents cont*ining e onficJential
lnfonrratiorr requiring special handling (e.g
pfotected health information)
On-site shredding, pulping, or incinerution
Opticaldiscs (e.9. CDs or DVDs)lncineraiion, shredding, or canrpletely defacing tlre
readable surface with a eoarse abrasive
lVlasnetic tape Degaussirrg, incinerating or crosscut shreddino
}ocu9ign I rrvelope I O; 2,43301'l 1 -63A7-4837-94A$-41 ?SDA?AOCD4
$pecial Terms and Conditions
rights and remedies available to DCYF, OCYF may elect to do any of the follovuing:
a. Terminale the Contract;
b, Require that the Contractor return all Data to DCYF that was previously providecl io the Contractor
by DCYF; or
c. $uspend the Contractor's access to accounls and other information.
Public Disclosure.
a. If s third p6rty requestor seeks information ol the Contractor for DCY F Deta, a copy of the
nolicelrequesi shall be emailed to DCYF by way of ihe DCYF Contracts and Procurer"nent Office
errail a1*Sy"f,:;S$i:re{d"4'!iltitfdjl$J"$j)"{]ty"lliyD"li$g within three calenclar (3) clays of thirrj party requesr.
b. DCYF Contracts and Proeure ment Office will respond to the Contractor on how to proceed with the
request within five (5) calendar days of receiving such notifieation.
Departmenl of Children, Yor:tlr & Fanrilier
2Q17CF *nunty Fr*gram A5lruenrent {e-1-2019}
1S.
Pagc 16
DDcirili0n Envelopc. lD: 243301 1 1-S347-d!S37-S4A9-41 StjOA:ACCn4
$pecial Teruns and Conditions
Fxhibit B
$tatement of Work
lndividual * Aliernative Clroice Training (I-ACT)
Training and Consultation for County Juvenile Oourts
The Contractor shall provide to statewide |-ACT Trainers. by lelephorle or in-person, clinical
consultation services. $ervices shall include, bui are nol limited to:
a, Providing clinical consullatiorr to I-ACT Trainers throughout the state;
b. Fafiicipating in anci providing i-ACT Trainer training,
e , Monitoring by direct ol:servation or video recordings of i-ACT sesslons for ac{herence and
compliance to i-ACT program standards;
d. Reporling rnonitoring results to ths JR Juvenile Court Program Aclministrator and lo the $tatewide
WSART Quality AssLrrsnce $pecialist on a monlhly basis;
(:1. Providing assislance wiih individual i-ACT Trainers improvement plans; ar"ld
f. participating in implenreniation arrd ongoirrg program development meetings.
Deliverables.
a. Monthly Reporling
Th€ Contractor shall provide mCInthly activity and nronitoring summary reports to the JR Juvenile
Co urt Program Adnri n istrator.
b. Quarterly Reporting
The Contractor on a quarterly basis shall provide the JR Juyenile Oourl Program Adrninisirator ancl
the $tatewide WSART Quality Assurance $pecialist (AA$) a repori ftal summarizes the following
information for all i-ACT Trainers s*rved that quarter:
(1) Number af i-AC"l"Trainers served;
(2) Number of i-ACT Trainers placed on lnformal lmprovernent plans;
(3) l{umb*r of |-ACT Trainers who suecessfirlly completed their lnformal lmprovenrent Flans;
{4) Number of |-ACT Trainers who did not compleie or uft$uccessfully completed their lnformal
lrlprovement Flans and were I'eferred to the WSART QAS for further action.
c. Outcome Reporting
The Contractor shall reporl to the JR Jtrvenile Court Program Administrator at the completion of
services 1o i-ACT Trainers the following infornrntion:
(1) The frcquency of participation of each Juvenile Court's i-ACT Trainers p:articipation in teleplrone
Deiiarlrrrerrt ol Childrcrr, Ynulh I Fanrilies
?01 7CF Co Lrnty Frcgranr Agreenlefi t {i:-1 -?01 t)
1
2
Fage t 7
lJocu.Sign Invelope Iu: 2A33li1 1 ]-6347-4837-ll4A9-41 26nA3ACCD4
$pecial Te rms and Conditions
consLrltation;
(2) Any changes in the Juvenile Courts' i-AOT program.
DCYF Frogram Contact.
The Contractor shall notify the DOYF Frogram Coniact listed below for any questions or issues related
to services under this c0ntract:
Cory Redrnan
Juvenile Court Frogranrs Adrninistrator
Juvenile Rehabilitation - HQ
360.S02.8079
J'_ ' * /* 'tr^rif \ar:1 11rt..rl,li-1..!.,.1-ti1.l"l-rjg-! -ii,i#-!,t .,,- ,.... , .r .:r , -"
4. Consideration
Total consideratiort payable to Contraetor for satisfactory per{ormance of lhe work uncler this Contract
is up to a maximum of $4,000, including any ancl all expenses, and shall be based on lhe following:
a, Tlre maximr-lm consideration payable for Fiscal Year 2020 is $4,000" Funds not expendecj in Fiscal
'/e ar 2020 cannot lre carried over to the following Fiscal year.
b. The Contractor shall lre paid S46.00 per hour for clinical consultation services anid payment shall be
based upon the JR Juvenile Coud Frogranr Administrator receipt and approv*i of rnonthly summary
report.
o. The Contractor shall only be reimbursed for travel cosls pre-approved in writing by ih€ JR Juvenile
Coufi Program Administrator.
Dclartnre n[ oi Children, Youlh & Famili€s
30'l 7$F County Fr-ogranr Agrc{}|nf fi i t$"1 -?01 9)
3.
Fage 18
ADOPTED this lth of 2020
BOARD OF COUNry COMMISSIONERS
K|TTITAS COUNry,
Cf-P.fU'ut Z P( ,
WASHINGTON
vutM,twtil rLble fitn n
B mith, Chair
Vice-Chair
Cory Wright, Commissioner
APPROVED AS TO FORM
a >utt z
Douglas R. Mitchell eputy Prosecut Attorneyp Cler? of the Board- Julie Kjorsvik
n Deputy Clerk of the Board- Mandy Buchholz