HomeMy WebLinkAboutDept. Head FeedbackI
Kittitnq f orrrty
Public Health
Dgpnrtflrent
To Prote(t and Promote the Health and the Envitonment of the People of Kittitas County
September 3,2O2A
RE: Huffman Farms Special Event Permit Application
Dear Ms. Huffman
Thank you for your thorough application and COVID-19 response planning. ln addition to the following
environmental public health requirements below, please follow the Washineton StaLq",PhEIga!nd.3
Asritourism COVID-19 Req uirements..
Environmental public health comments:
A food permit with the Kittitas County Health Department will be obtained per the application
submitted.
Bathroom Facilities have been provided with the minimum required 3 portable toilets for up
500 patrons at any one specific time.
Solid Waste will be mitigated with several trash collections sites and a commercial dumpster
utilized for final collection.
lf the information stated in the application for Huffman Farms event is true, accurate, and there is
stewardship in following through with such statements then the applicant, Hillary Huffman has at this
time met all the requirements of the Kittitas County Public Health Department.
Thank You,
a
I
t
Tristen La
Public Health Director
Jesse Cox
Environmental Health Supervisor
Phase 2 and 3 Agritourism COVID-19 Requirements
Summarv of chanees to guidance as of August 28. 2020
The following additional activities are permitted, if specific requirements described herein can be met:
r Animal viewing
. Hay/wagon/trainrides
r Children's play equipment/games
o Privatefirepit/bonfires
Agritourism businesses are permitted to operate, provided all requirements in this document are met.
For purposes of this guidance, agritourism is defined as a form of commercial enterprise that links
agricultural production and/or processingwithtourisminordertoattractvisitorsontoafarm,ranch,or
other agricultural business for the purposes of entertaining and/or educating the visitors and generating
income for the farm, ranch, or business owner. Examples of agritourism include, but are not limited to
Christmas tree farms, u-pick berryfarms, corn mazes and pumpkin patches. Each business must adopt a
written procedure for operations at least as protective as the specific requirements outlined below and
complies with all employee safety and health requirements.
Agritourism businesses must ensure strict adherence to all measures established by the Governor's
guidance, the Department of Labor & lndustries (L&l), Coronavirus (COVID-19) Prevention: General
Requirements, and the Washington State Department of Health Workplace and Employer Resources &
Reco m m e n d at io ns htt ps ://www, do h.wa.sov/Co ro nqv i ru s/Wo rkp la ce ( DO H ).
General Requirements
L. lnform customers they are required to:
o Stay home if they are experiencing symptoms of COVID-19.
o Use cloth face coverings when visiting.
o Practice proper physical distancing.
2. Whenever possible, operations should be held outdoors or in outdoor covered areas with
optimal ventilation (examples of this are covered areas with no more than two walls). Outdoor
operations must ensure six feet of physical distance between customers (except between
members of the same household). This may necessitate requiring customers to make
reservations in advance or sign up for a specific time slot when they arrive.
3. lndoor operations are limited to retail and food service activities.
4. Retail and food service activities are requ ired to follow Deoartment of H ealth's COVID-19
Guidelines for Earmers Markets (regardless if held indoors or outdoors).
5. Payment Handling
o When possible, allow mobile, credit card, or other cash-free payment options.
o Staff will disinfect check-out counters and payment touchpads at least every hour.
o Provide handwashing or hand sanitizer for employees handling payment.
6. Use timed ticketing or on-line/phone reservations for any activity, when possible.
7. Provide sufficient hand sanitizing stations for customers.
8. Post signs at any wait lines, requiring six feet of physical distance and mark appropriately. Have
staff stationed to monitor.
8 / 20 I 2020 ( u pdated 8 I 28 / 2o2ol llPage
9. Activities such as indoor haunted houses/mazes, high-touch games/activities that cannot be
sanitized between each user, inflatable jumping equipment, and animal petting areas are not
permitted.
U-Pick and Tree Farm Requirements
L. Ensure proper physical distancing of a minimum of six feet, one-way traffic in the fields, as well
as appropriate signage to ensure washing of fruits/vegetables before consumption & use.
2. Upon entrance & exit to the designated U-Pick/tree area, encourage visitors to wash/sanitize
their hands.
3. Any waiting areas will be set up for six feet physical distancing, with appropriate signage and
spacing markers.
4. Transportation to fields, must follow requirements below for hay/wagon/train rides.
5. Shared equipment, such as wheelbarrows and saws, must be sanitized between uses.
Hav/Wason/Train Ride Requirements
1. Consider the space provided for each customer when determining the maximum number of
people allowed onboard. Ensure there is six feet of physical distance between each household
group. lf physical distancing is not possible, a physical barrier will be utilized.
2. Use a "load back to front" and unload "front to back" to promote one-way pattern and physical
distancing.
3. For trains, cars should be limited to members of the same household. Skip a car between
households.
4. High touch areas, such as handrails, safety rails and other common surfaces should be cleaned
and disinfected between each trip.
5. Create adequate space for physical distancing during tour check-ins. Use visual markers for
reference.
5. Have hand sanitizer available for staff and customers.
Outdoor Corn Maze/Haunted House Requirements
1.. The maze/haunted house should be designed as a no-touch outdoor activity, that is a one-way
path. High-touch props and decorations should not be used.
2. Assign an employee to manage entrance, allowing for timed entry and appropriate physical
distancing between groups.
3. Groups will be limited to a single household, and no more than five individuals from separate
households.
4. Provide a hand-washing station or alternative hand sanitizing method at entrance and exit, and
post signs to encourage customers to utilize before and after.
5. Staff members who are part of the haunt f maze will ensure six feet or more is always kept
between groups.
6. A clear plastic barrier will be between and any actors and customers in the haunt /maze.
7. Staff shall not be allowed to change costumes/characters/masks in-show, ensuring less cross
contamination. Nightly cleaning and disinfecting of masks, face shields, goggles and costumes,
etc.
8. Common surfaces should be regularly sanitized.
8 / 20 / 2o2o ( u pd ated 8 / 28 / 2o2ol 2lPage
Plavground/Farm Equipment and Activities Requirements
1. Remove or rearrange equipment to allow for social distancing.
2. lncrease the number of hand sanitizing stations throughout the space.
3. lnstall signage to discourage group congregation. People from the same household can be
together, but 6 feet of physical distance should be maintained for people from different
households.
4. Playground and activity capacity should be reduced to 50%.
5. Where possible, provide for one-way traffic with signage designating entrance, exit, and
reinforcing one-way direction of traffic.
6. Regularly sanitize frequently touched surfaces. ln particular, sanitize equipment/materials
between customer use when possible.
Animal Viewing Requirements
1. Animal viewing exhibits will be held outdoors or in outdoor covered areas with optimal
ventilation.
2. Ensure six feet of physical distancing and one-way traffic.
3. Regularly sanitize handrails, gates, and other frequently touched surfaces including employee
used equipment.
4. lnstall signage to discourage group congregation, or to limit numbers of people in a certain area.
Customers will be reminded to be mindful of physical distancing around exhibits.
5. Request visitors to leave the area immediately after they are done to eliminate
congestion/gatheri ng.
Private Fire Pits/Bo nfires Requirements
1,. Parties limited to household members plus no more than five individuals from separate
households - provided area can safely accommodate.
2. Sanitize frequently touched areas between groups.
Emplovee Safetv and Health
An agritourism employer, during any phase has a general obligation to keep a safe and healthy facility in
accordance with state and federal law and safety and health rules for a variety of workplace hazards. ln
addition, they must comply with the following COVID-19 worksite-specific safety practices as outlined in
Governor lnslee's "Safe Start - Stay Healthy" Proclamation 2O-25 and in accordance with the
Washington State Department of Labor & lndustries Genetal Requirem€nF alrd Prevention ldeas for
Workplaces and the Washington State Department of Health Workplace and Employer Resources &
Recommendations at https:/ ryww.doh.wa.govlCorgnavirus/workplace. All events are required to post
signage at the entrance to the event requiring participants to use cloth face coverings when inside the
event.
Employers must specifically ensure operations follow the main L&l COVID-19 requirements to protect
workers, including:
o Educate workers in the language they understand best about coronavirus and how to prevent
transmission and the employer's COVID-1-9 policies.
r Maintain minimum six-foot separation between all employees (and participants) in all
interactions at all times. When strict physical distancing is not feasible for a specific task, other
8 / 20 / 2o2o ( u pdated 8 / 28 / 2ozol 3lPage
a
prevention measures are required, such as use of barriers, minimize staffor participants in
narrow or enclosed areas, and staggering breaks and work shift starts.
Provide (at no cost to employees) and require the wearing of personal protective equipment
(PPE) such as gloves, goggles, face shields and face masks as appropriate or required for the
activity being performed. Cloth facial coverings must be worn by every employee not working
alone on the jobsite unless their exposure dictates a higher level of protection under
Department of Labor & Industries safety and health rules and guidance.
. Exceptions to this requirement for cloth face coverings include when working alone in an
office, vehicle, or at a job site; if the individual is deaf or hard of hearing and is
communicating with someone who relies on language cues such as facial markers and
expression and mouth movements as a part of communication; if the individual has a
medical condition or disability that makes wearing a facial covering inappropriate; or when
the job has no in-person interaction.
. Refer to Washington Coronavirus Hazard Considerations for Emplovers (except COVID-19
care in hosoitals & clinics) Face rinss. Masks, and Resoirator Choices for additional
details. Cloth face coverings are described in the Department of Health guidance.
o Ensure frequent and adequate hand washing with adequate maintenance of supplies. Use
disposable gloves where safe and applicable to prevent virus transmission on tools or other items
that are shared.
e Establish a housekeeping schedule that includes frequent cleaning and sanitizing with a particular
emphasis on commonly touched surfaces.
o Screen employees for signs/symptoms of COVID-19 at start of their shift. Make sure sick
employees stay home or immediately go home if they feel or appear sick. Cordon off any areas
where an employee with probable or confirmed COVID-19 illness worked, touched surfaces, etc.
until the area and equipment is cleaned and sanitized. Follow the cleaning suidelines set bv the
CDC to deep clean and sanitize.
o Post a sign at the entrance to the business that requires customers to wear cloth face coverings.
A COVID-19 supervisor shall be designated by the employer at each event to monitor the health of
employees and enforce the COVID-19.job site safety plan.
A worker may refuse to perform unsafe work, including hazards created by COVID-19. lt is unlawfulfor an
employer to take adverse action against a worker who has engaged in safety-protected activities under
the law if the individual's work refusal meets certain requirements. lnformation is available in these
publications: Safetv and Health Discrimination in the Workplace blechure and Spanish Safetv and Health
Discrimination brochu re.
Employees who choose to remove themselves from a work site because they do not believe it is safe to
work due to the risk of COVID-19 exposure may have access to certain leave or unemployment benefits.
Employers must provide high-risk individuals covered by Proclamation 20-46 with their choice of access
to available employer-granted accrued leave or unemployment benefits if an alternative work
arrangement is not feasible. Other employees may have access to expanded family and medical leave
included in the Families First Coronavirus Response Act, access to unemployment benefits, or access to
other paid time off depending on the circumstances. Additional information is available at Novel
Coronavirus Outb-Ieak i(eOVlD-19) Resources and Paid Leave under the Washington Familv Care Act and
the Families First Coron avirus Response Act.
8 / 20 / 2o2o ( u pdated 8 / 28 / 2o2o)4lPage
No agritourism business may operate until it can meet and maintain all the requirements in this
document, including providing materials, schedules and equipment required to comply. Additional
considerations may be adopted, as appropriate.
All issues regarding worker safety and health are subject to enforcement action under L&l's Division of
Occupational Safety and Health (DOSH).
o Employers can request COVID-19 prevention advice and help from L&l's Division of Occupational
Safety and Health (DOSH).
r Employee Workplace safety and health complaints may be submitted to the L&l DOSH Call
Center: (1,-800-423-7233) or via e-mail to adag235@lni.wa.eov.
. General questions about how to comply with agreement practices can be submitted to the
state's Business Response Center at https://coronavirus.wa.govlhow-vou-can-help/covid-19-
business-and-worker-inquiries.
o All other violations related to Proclamation 20-25 can be submitted at
navtrus.wa re -safe--vt
8 / 20 / 2020 ( u pd ated 8 / 28 / 2o2ol 5lPage
Mandy Buchholz
From:
Sent:
To:
no-reply@co.kittitas.wa.us
Thursday, September 3,2020 6:13 PM
Mandy Buchholz
Prosecutor Service Request 149773 | Special Event Application - Huffman Farms -
Review Please- lns. is coming
Subject:
Mandy Buchholz,
Thank you for submitting a service request. We hope the service was completed to your satisfaction. lf you'd like to leave feedback,
please use our feedback form.
We have closed this request. lf you need anything else, please submit another request or renew this request.
Note: This email was sent from an unmonitored account. Please do not reply to this email. To respond, please update your service
request on CAMAS using the link below.
Request #49773 - Special Event Application - Huffman Farms - Review Please-
lns. is coming
lnitial request:
Hi Chris,Good Morning, Our office received a Special Event application from Hillary Huffman for
the Huffman Farms Pumpkin Festival to begin 912612020 - and be throughout the month of
October (see attached for specific days/times). I plan to place this request on the September 22,
2020 Agenda for the Boards consideration. Please submit your departments recommendations
to me no later than September 10,2020. lf there are still outstanding issues, please indicate
those in writing. For specific questions regarding the event I would ask that you contact the
applicant directly. Treasurer/Auditor Please provide me the status of Admissions Tax for 2019
and if any late fees are outstanding. Again, thank you for your time I know your incredibly busy.
Have a great rest of your week!
Latest update:
As stated in my separate email, I recommend approval based upon agrotourism document
provided by the state, and because the certificate of insurance and endorsements were
provided. Thanks!
Christopher Horner 91312020 6:12:59 PM
Status:
Closed
Assigned to:
Christopher Horner
Priority:
Soon
Due date:
812612020 5:00:00 PM
This is an automated email. Please do not reply
1
The information transmitted by this email is intended only for the person or entity to which it is addressed. This email may contain confldential and/or privileged
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message id: 38eb45916c6dcbdac24bb871 9d004a'14
2
Mandy Buchholz
From:
Sent:
To:
Cc:
Subiect:
Christopher Horner
Thursday, September 3,2020 4:57 PM
Mandy Buchholz
Angela Bugni; Miranda Pratt (PA)
RE: Huffman Farms lns.
Hi Mandy,
The insurance and endorsement look satisfactory. Did you have any additional concerns about this?
Otherwise, since the event appears to be authorized by the state's agritourism program, I recommend approval
Thank you!
Chris
From: Mandy Buchholz <Mandy. Buchholz@co.kittitas.wa.us>
Sent: Wednesday, September 2,2O2O 10:39 AM
To: Christopher Horner <christopher.horner@co.kittitas.wa.us>
Subject: Huffman Farms lns.
Mandy Buchholz, CMC
Deputy Clerk of the Board lll Kittitas County Commissioners Office
205 West Fifth Street Suite #108
Ellensburg, WA 98926
509-962-7508 (Office)
509-962-7679 (Fax)
http //www. co. kittitas.wa. us/
From: no replv(oco.kittitas.wa.us <no replv@co.kittitas.wa.us>
Sent: Wednesday, September 2,2O2O 10:33 AM
To: Mandy Buchholz <Mandv.Buchholz@co.kittitas.wa.us>
Subject: Attached lmage
The information transmitted by this email is intended only for the person or entity to which it is addressed. This email may contain confidential and/or privileged
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message id: 3Beb45916c6dcbdac24bb8719d004a14
CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DD/YYYY)
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER, THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED
REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
IMPORTANT: lf the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. lf SUBROGATION lS WAIVED, subject to
the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the
certificate holder in lieu of such endorsement(s).
PRODUCER
Rothert lnsurance
c/o Lael lnsurance and Financial Svs.
2301 W Dolarway Road, Suite 5
Ellensburo wA 98926
Lael
509-962-8800 509-962-8801
INSURERIS) AFFORDING COVERAGE NAIC #
rNsuRER A : Caoitol Specialtv lnsurance Co
INSURED
Hilary Huffman
DBA: Huffman Farms
440 Buckboard Lane
Ellensburo WA 98926
INSURER B :
INSURER C :
INSURER D :
INSURER E:
INCI IPFR F ,
COVERAGES CERTIFICATE NUMBER:
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
INUKITP TYPE OF INSURANCE tNqn POLICY NUMBER
tsULIL Y Etsts
IMM/DD/YYYYI
tsULILY EAT
IMMIDN/YYYYI LIMITS
FACH OCCI IRRFNCF s 1.000.000
VI s 100.000
MFn FXP /Anv nna narsdnl s 5.000
PFRSONAI & ANV IN.II IRY q 1.000.000
GFNFRAI AGGRFGATF s 2.000.000
PRONI ICTS . NOMP/OP AGG s lncluded
A
GOMMERCIAL GENERAL LIABILITY
xCLAIMS-MADE OCCUR
LIMITAPPLIES
PRO-JECT I I
x
x POLICY
PER:
LOC
cs20002976-01 0912612020 1110112020
$
$
BODILY INJURY (Per person)$
BODILY INJURY (Per accident)$
$
AUTOMOBILE LIABILITY
ANYAUTO
ALL OWNED
AUTOS
HIRED AUTOS
SCHEDULED
AUTOS
NON-OWNED
AUTOS
$
FACH O(]CI IRRFN(]F sUMBRELLA LIAB
EXCESS LIAB
OCCUR
CLAIMS-MADE AGGRFGATF
DED RETENTION $
PhKqTATI ITtr UIH-
FP
F I FACH ACCINFNT s
F I DISFASF FA FMPI 6YFF
WORKERS COMPENSATION
ANO EMPLOYERS' LIABILITY
ANY PROPRIETOR/PARTNERYEXECUTIVE
OFFICER/MEMBER EXCLUDED?
(Mandatory in NH)
lf yes, describe under
DESCRIPTION OF OPERATIONS below
Y/N
N/A
F I NISFASF POt tcY I tMtT q
DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD '101, Additional Remarks Schedule, may be attached if more space ls requlred)
THIS CONTRACT IS REGISTERED AND DELIVERED AS A SURPLUS LINE COVERAGE UNDER THE INSURANCE CODE OF THE STATE OF
WASHINGTON, TITLE 48 RCW. IT IS NOT PROTECTED BYANY WASHINGTON STATE GUARANryASSOCIATION LAW.
RON ROTHERT INSURANCE, INC. /
Pumpkin Patch
Certificate holder is added as an additional insured
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN
ACCORDANCE WITH THE POLICY PROVISIONS.Kittitas County, its agents, employees and assigns
205 W Sth Ave
Ellensburg wA 98926 lLa4
AUTHORIZED REPRESENTATIVE
@ 1988.2014ACORD CORPORATION. All rights reserved.
The AGORD name and logo are registered marks of ACORDACORD 25 (20',t41011
POLICY N U M BER: CS 2000297 6-01 COMMERCIAL GENERAL LIABILITY
cG 20 12 12 1S
THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY,
ADDITIONAL INSURED - STATE OR GOVERNMENTAL
AGENGY OR SUBDIVISION OR POLITICAL
SUBDIVISION - PERMITS OR AUTHORIZATIONS
This endorsement modifies insurance provided under the following
COMMERCIAL GENERAL LIABILITY COVERAGE PART
SCHEDULE
State Or Governmental Agency Or Subdivision Or Political Subdivision
Kittitas Countv, it's aoents, emplovees and assiqns
lnformation required to complete this Schedule, if not shown above, will be shown in the Declarations
A. Section ll - Who ls An Insured is amended to
include as an additional insured any state or
governmental agency or subdivision or political
subdivision shown in the Schedule, subject to the
following provisions:
1. This insurance applies only with respect to
operations performed by you or on your behalf
for which the state or governmental agency or
subdivision or political subdivision has issued a
permit or authorization.
However:
a. The insurance afforded to such additional
insured only applies to the extent permitted
by law; and
b. lf coverage provided to the additional
insured is required by a contract or
agreement, the insurance afforded to such
additional insured will not be broader than
that which you are required by the contract
or agreement to provide for such additional
insured.
2. This insurance does not apply to:
a. "Bodily injury", "property damage" or
"personal and advertising injury" arising out
of operations performed for the federal
government, state or municipality; or
b. "Bodily injury" or "property damage"
included within the "products-completed
operations hazard".
B. With respect to the insurance afforded to these
additional insureds, the following is added to
Section lll- Limits Of lnsurance:
lf coverage provided to the additional insured is
required by a contract or agreement, the most we
will pay on behalf of the additional insured is the
amount of insurance:
1. Required by the contract or agreement; or
2. Available under the applicable limits of
insurance;
whichever is less.
This endorsement shall not increase the
applicable limits of insurance.
cG 20 121219 @ lnsurance Services Office, lnc., 2018 Page 1 of 1
Mandy Buchholz
From:
Sent:
To:
Subject:
no-reply@co.kittitas.wa.us
Wednesday, August 5,2020 2:04 PM
Mandy Buchholz
Prosecutor Service Request 149773 | Special Event Application - Huffman Farms -
Review Please- lns. is coming
Mandy Buchholz,
We have made an update to your service request.
A copy is displayed below. As we continue to work on your request you will receive additional notifications.
Please review the issue fields as they may contain a request for something necessary to continue working on the request.
Note: This email was sent from an unmonitored account. Please do not reply to this email. To respond, please update your service
request on CAMAS using the link below.
Request #49773 - Special Event Application - Huffman Farms - Review Please-
lns. is coming
lnitial request:
Hi Chris,Good Morning, Our office received a Special Event application from Hillary Huffman for
the Huffman Farms Pumpkin Festival to begin 912612020 - and be throughout the month of
October (see attached for specific days/times). I plan to place this request on the September 22,
2020 Agenda for the Boards consideration. Please submit your departments recommendations
to me no later than September 10,2020. lf there are still outstanding issues, please indicate
those in writing. For specific questions regarding the event I would ask that you contact the
applicant directly. Treasurer/Auditor Please provide me the status of Admissions Tax for 2019
and if any late fees are outstanding. Again, thank you for your time I know your incredibly busy.
Have a great rest of your week!
Latest update:
No certificate of insurance or endorsement was provided, so I am unable to recommend
approval at this time.
Christopher Horner 81512020 2:04:01 PM
Status:
Open
Assigned to:
Christopher Horner
Priority:
Soon
Due date:
812612020 5:00:00 PM
Update or cancel your request
This is an automated email. Please do not reply
1
I<ITTITA.SI (C(OI'IYTY
DEPARTMENT OF PUBLIC WORKS
DATE:
FROM:
TO
RE
Kittitas County Board of County Commissioners
September 3,2020
Candie Leader
Huffman Farms Special Event Application
After review of the special event application submitted by Hilary Huffman to host the Huffrnan
Farms U-Pick Pumpkin Patch beginning September 26,2020 through the end of October 2020,
staff has found that the applicant has identified that this event will not obstruct, interfere, or
require the closure and free use of public roads and rights of way.
The application indicates that all event parking and traffic impacts can be maintained on private
property. The event location is accessed from Wilson Creek Road, which is a County Road. The
applicant is required to ensure that not unmitigated adverse impacts to the traveling public along
Wilson Creek Road will occur from this proposal.
Kittitas County Public Works requires that the applicant post "Event Ahead" signs along Wilson
Creek Road.
Kittitas County Public Works recommends approval of this event based on the information and
proposal submitted. Feel free to contact Kittitas County Public Works with any additional
questions at 509 -962-7 523.
411 N. Ruby, Suite #1
Ellensburg, WA 98926
TEL
FAX
(509) 962-7523
(509) 962-7663
Kittitas Gounty Solid Waste Programs
925 lndustrialWay, Ellensburg, WA 98926
Telephone. (509) 962-7 542
Fax: (509) 962-7087
August 5,2O2O
Kittitas County Board of Commissioners
205 W 5thAve Suite 103
Ellensburg, WA 98926
Subject: Special Event Application
Dear Board of County Commissioners,
Kittitas County Solid Waste has reviewed the Special Event application for the Huffman Farms
Pumpkin Festival. The event staff has a recycling and garbage plan that meets our satisfaction.
Please contact me at [5O9] 962-7577 if you have any questions.
Thank you,
Cody Cupp
Kittitas County Solid Waste
HHW Supervisor
Office - (s09) 962-7577
Mobile - (s09) 305-s008
KITTITAS COUNTY
CIay Myers, Sheriff
To:
From
Re:
Date:
BoCC
Chief Deputy Ben Kokjer
Huffman Farms Pumpkin Festival 2020
08-05-20
The Sheriff's Office does not foresee any normal public safety concerns with this event. However with the ever changing
worldof COVID-l9therecouldbepotential education,andorenforcementissuesthatarise. WesupportPublicHealth,andthe
Public Health Officers decisions. We could not in good faith endorse an event that they did not. We defer to Public Health's decision
as to whether this event could be held safely.
Chief Deputy Ben Kokjer
307 W. Umptanum Rd. Ellensburg, Washington 98926
PHONE 509-962-7 525 . 509-67 4-2584
FAX 509-962-7599
https://www.co.kittitas.wa. us/sheriff
KITTITAS COUNTY FIRE MARSHAL'S OFFICE
411 N. Ruby St., Suite 2, Ellensburg, WA 98926
Office (509) 962-7000 Fax (509) 962-7682
To: Board of County Commissioners
From: Pat Nicholson, Fire Marshal
Date:8110120
Re: Huffman Farms Special Event
Board of Commissioners,
I have reviewed the special event application for 2020 Huffman Farms Pumpkin Patch U-Pick. I approve the
event under the following conditions:
Fire Marshal Special Event Permit required
Fire Marshal inspection on Friday prior to event start
Fire extinguishers to be hung at all structures with current annual service provider tags
Driveway and access to kept clear for emergency vehicles
In event of medical emergency, utilize the 911 system to report
Respectfully,
Pat Nicholson, Fire Marshal
I
2
aJ
4
5
Prevention o Education o Investigation o Enf orcement
FIRE MARSHAL PATRICK NICHOLSON, IFSAC CFI, NAFI CFEI, CVFI
Mandy Buchholz
From:
Sent:
lo:
Cc:
Subject:
Rachael McDaniel
Tuesday, September 1,2020 3:00 PM
Mandy Buchholz; Mark Cook; Ryan Berge;Jim Van De Venter; Candie Leader;Tristen
Lamb; Jesse Cox; Mark Larson
Amy Cziske
RE: Special Event Application - Huffman Farms - Review Please
Hi Mandy,
Hilary came in to pay 2019's admission tax, along with allfees and penalties, yesterday (8/31).
Let me know if you have any other questions.
Thankyou O
Rachael McDaniel
Fiscal Tech lll I Kittitas County Treasurer
205 W. 5th Ave Suite 102
Ellensburg, WA 98926
(soe) s62-7s37
https ://www.co. kittitas.wa. us/treasu re r/defa u lt.aspx
From: Mandy Buchholz <Mandy.Buchholz@co.kittitas.wa.us>
Sent: Tuesday, SeptemberOl.,2O2O 2:52 PM
To: Mark Cook <mark.cook@co.kittitas.wa.us>; Ryan Berge <ryan.berge@co.kittitas.wa.us>; Jim Van De Venter
<Jim.VanDeVenter@co.kittitas.wa.us>; Candie Leader <candie.leadbr@co.kittitas.wa.us>; Tristen Lamb
<tristen.lamb@co.kittitas.wa.us>; Jesse Cox <jesse.cox@co.kittitas.wa.us>; Mark Larson
<ma rk.larson@co.kittitas.wa.us>
Cc: Amy Cziske <amy.cziske@co.kittitas.wa.us>; Rachael McDaniel <rachael.mcdaniel@co.kittitas.wa.us>
Subject: FW: Special Event Application - Huffman Farms - Review Please
lmportance: High
Hello,
Just a reminder that I have not heard from your Department's yet for the attached Special Event Application....
Treasurer's Office I heard from you (thank you) but was curious if there were any update's for taxes & late fees paid?
Thanks all!
Mandy Buchholz, CMC
Deputy Clerk of the Board lll Kittitas County Commissioners Office
205 West Fifth Street Suite #108
Ellensburg, WA 98926
509-962-7508 (Office)
509-962-7679 (Fax)
1
http ://www.co, kittitas.wa. us/
From: Mandy Buchholz
Sent: Wednesday, August 5,202011:40 AM
To: Mark Cook <mark.cook@co.kittitas.wa.us>; Candie Leader <candie.leader@co.kittitas.wa.us>; Ryan Berge
<rvan.berge@co.kittitas.wa.us>; PattiJohnson <patti.iohnson@co.kittitas.wa.us>; Pat Nicholson
<pat.nicholson@co.kittitas.wa.us>; Jesse Cox <iesse.cox@co.kittitas.wa.us>; Mark Larson
<mark.larson@co.kittitas.wa.us>; Tristen Lamb <tristen.lamb@co.kittitas.wa.us>; Judy Pless
<iudv.pless@co.kittitas.wa.us>; Amy Cziske <amv.cziske@co.kittitas.wa.us>; Ben Kokjer <ben.kokier@co.kittitas.wa.us>;
Cody Cupp <cody.cupp@co.kittitas.wa.us>
Cc: PattiJohnson <patti.iohnson@co.kittitas.wa.us>; Dan Carlson <dan.carlson@co.kittitas.wa.us>; Christopher Horner
<christopher.horner@co.kittitas.wa.us>; Darren Higashiyama <darren.higashivama@co.kittitas.wa.us>; Lisa Murray
<lisa.m urraV@co.kittitas.wa. us>
Subject: Special Event Application - Huffman Farms - Review Please
Good Morning,
Our office received a Special Event application from Hillary Huffman forthe Huffman Farms Pumpkin Festivalto begin
9/26/2020 - and be throughout the month of October (see attached for specific days/times).
I plan to place this request on the September 15,2020 Agenda for the Boards consideration.
Please submit your departments recommendations to me no later than September 10, 2020.
lf there are still outstanding issues, please indicate those in writing.
For specific questions regarding the event I would ask that you contact the applicant directly.
Treasurer/Auditor Please provide me the status of Admissions Tax for 2019 and if any late fees are outstanding
Again, thank you all for your time I know your all incredibly busy. Have a great rest of your week!
Mandy Buchholz, CMC
Deputy Clerk of the Board lll Kittitas Gounty Commissioners Office
205 West Fifth Street Suite #108
Ellensburg, WA 98926
509-962-7508 (Office)
509-962-7679 (Fax)
http //www.co. kittitas,wa. us/
The information transmitted by this email is intended only forthe person or entity to which it is addressed. This email may contain confidential and/or privileged
material. lf you are not the intended recipient of this message, be aware that any use, review, retransmission, distribution, or reproduction is strictly prohibited. lf
you received this in error, please contact the sender immediately and delete the material from all devices.
message id: 38eb45916c6dcbdac24bb8719d004a14
2
Mandy Buchholz
From:
Sent:
To:
Subject:
Good morning!
Just a quick FYI:
Taxes were paid this morning
My insurance is pending (ljust have to by Gerry Lael's office with a
check)
I am pending inspection from the Fire Marshal (paperwork is submitted, ljust need to call) I'll be applying for my Health
permit tomorrow morning
Just wanted you to know...
Hilary Huffman, Head Gourd Girl at The Patch 6181 Wilson Creek Rd I Ellensburg, WA 98926 | 509.899.2002
Hilary@thepatchjensenfarms.com thepatchjensenfarms.com I facebook.com/thepatchjensenfarms
On2O2O-07-28 09:06, Mandy Buchholz wrote:
> Thanks Hilary,
> You can drop off the fee and the application packet anytime we are
> open, masks required. :)
> I am not sure how Departments will process this as currently we are
> only allowed a max gathering of 10 people. But we will cross that
> bridge when we get there. We refunded all previously approved events
> so time will tell how this all pans out.
> Your guess is as good as ours if and or when the number will change
> for gatherings. :)
> See you when we see you. Thanks!
> Mandy Buchholz, CMC
> Deputy Clerk of the Board ll I Kittitas County Commissioners Office
> 205 West Fifth Street Suite #108
> Ellensburg, WA 98926
> s09-962-7508 (Office)
> 509-962-7679 (Fax)
> http ://www.co. kittitas.wa. us/
----Original Message---
From : Hila ry H uffman <hilary@huffmanfarms.com>
Hilary Huffman < hilary@huffmanfarms.com >
Monday, August 31,2020 1 1:12 AM
Mandy Buchholz
Re: Huffman Farms Special Event Permit
1
> Sent: Tuesday, July 28,2020 8:53 AM
> To: Mandy Buchholz <Mandy.Buchholz@co.kittitas.wa.us>
> Subject: Fwd: Huffman Farms Special Event Permit
> Good morning Mandy,
> I hope all is well and you're having a good summer. As you can see
> from below I was seeking a little direction from Cory on this and he
> wanted me to start by simply starting the process as usual, while he
> looks into a few things. So, here you go ! As to the fee, what's the
> best way to get that to you? Are you allowing walk-ins?
> Thanks much,
> Hilary Huffman, Head Gourd Girl Huffman Farms 6181Wilson Creek Rd I
> Ellensburg, WA 98926 509.899.2002 Hila ry@ huffmanfa rms.com
> h uffma nfa rm s.com I facebook.com/h uffma nfa rms
> Subject: Huffman Farms Special Event Permit
> Date: 2O2O-O7 -26 2L:38
> From: Hilary Huffman <hilary@huffmanfarms.com>
> To: cory.wright@co.kittitas.wa.us
> HiCory,
> I hope you had a good weekend and I'm sorry to bother you, but lucky
> you...you're the guy I reach out tol
> I'm not sure where things are at with special event permit
> applications, so I'm starting with you. I cannot begin to express the
> need for me to operate this year. lf I don't, it will literally be
> time for me to fold and file bankruptcy. That said, I know that
> patches across the state are moving forward, so this is strictly a
> county issue. lt's also a timing issue for me. My USDA operating loan
> is all but spent, but I need to freeze all projects if I'm not
> opening. On the flip side, I need to be moving forward at breakneck
> speed in order to be ready come fall. So, I'm including everything
> I've got and I'm hoping for some direction please.
> I've written a Covid plan for both the patch and the haunted
> forest/corn maze and forwarded it to the Health Department, but I
> haven't heard anything. I've also written an "Attendance Addendum" to
> explain our move to a paid admission structure this year, which will
> dramatically reduce attendance
> Any guidance you can give me please would be greatly appreciated !
> Thanks much,
> Hilary Huffman, Head Gourd Girl Huffman Farms 6181Wilson Creek Rd I
> Ellensburg, WA 98926 509.899.2002 Hilary@ huffmanfarms.com
2
> h uffma nfa rms.com I faceboo k.com/h uffma nfa rms
> The information transmitted by this email is intended only for the
> person or entity to which it is addressed. This email may contain
> confidentialand/or privileged material. lf you are not the intended
> recipient of this message, be aware that any use, review,
> retransmission, distribution, or reproduction is strictly prohibited.
> lf you received this in error, please contact the sender immediately
> and delete the materialfrom all devices.
> m essa ge id : 3 8e b459 1 6c6d cbd a c 24bb87 19 d004a!4
3
Kittitas County
Office of the Counfy Treasurer
Amy Cziske, Treasurer
August 11,2020
Board of County Commissroners
205 West 5tl'Ave Suite 108
Ellensburg, WA 98926
RE: Admissions Tax - Hr"rffman Farms
Board Members
The Board of County Commissioners has received an event application from Huffman Farms for
their 2A20 Pumpkin Festival.
As of this date, Huffman Farms has not submitted their admissions tax for the 2019 event. We
recommend Huffinan Farms complete the online return, submit the form and process the payment
with the penalty for t-ailwe to report for the 2019 event, before approval of the 2020 evelt.
-lf yorhave any questions, please contact me
Sincerely,i
,fr*rA*/'ke r,
Rachael McDaniel, Fiscal Technician III
Kittitas County Treasurer's Office
Cc Huffman Farms (email)
205 West Fifth r Courthouse Room # 102
Ellensburg, Washington 98926
Phone (509) 962-7535 r Facsimile {5A9)933-8212