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Home My WebLink About2020-07-27-minutes-public-works-study-sessionKITTITAS COUNTY COMMISSIONERS Public Works Study Session Regular Meeting Monday July 27, 2020 -1:30 PM Commissioners` Auditorium 205 West 5th Room 109 - Ellensburg 1. Call to Order 2. Request to Approve a Resolution Authorizing the Chair's Signature on the Local Agency Federal Aid Project Prospectus for Clear Zone Inventory - CRP 301-20 3. Public Facilities and Potential Early Payoff of Shady Brook Bond Discussion 4. Establishment of Thompson Canyon Road S. Establishment of Additional Length to Parke Creek Road 6. Staffing Proposal for Water Resources Program 7. Required Ordinance Changes Discussion 8. Other business 9. Adjourn Created on 7/24/2020 7:54:52 AM KITTITAS COUNTY PUBLIC WORKS STUDY SESSION MINUTES COMMISSIONERS' AUDITORIUM, 205 WEST 5TH ROOM 109 - ELLENSBURG Regular Meeting MONDAY 1:30 PM JULY 27, 2020 Board members present: Chairman Brett Wachsmith, Vice -Chairman Laura Osiadacz, Commissioner Cory Wright Others: 'Mark Cook, Candie Leader, Justin Turnbull, Arden Thomas, Public Works; Dan Carlson, Lindsey Ozbolt, Calvana Carper, Jessica Miller, Bridget Pechtel, Community Development Services; Mandy Robinson, Taylor Crouch, Commissioners Office; Tristen Lamb, Samantha Cox, Public Health, Neil Caulkins, Prosecuting Attorney's Office; Jim Goeben, Doug Fessler, IT; and Four (4) members of the Public. At 1:30 pm Chairman Brett Wachsmith opened the Public Works Study Session. REQUEST TO APPROVE A RESOLUTION AUTHORIZING THE CHAIR'S SIGNATURE ON THE LOCAL AGENCY FEDERAL AID PROJECT PROSPECTUS FOR CLEAR ZONE INVENTORY - CRP 301-20 Candie Leader stated that the action being requested today was to get the funding obligated for the Clear Zane Inventory project and allow staff to move forward with identifying areas that pose safety hazards in the county. Chairman Brett Wachsmith made a motion to approve Resolution 2020-139 Authorizing the Chair's Signature on the Local Agency Federal Aid Project Prospectus for Clear Zone Inventory - CRP 301-20. Vice -Chairman Laura Osiadacz seconded the motion. Motion passed 3-0. PUBLIC FACILITIES AND POTENTIAL EARLY PAYOFF OF SHADY BROOK BOND DISCUSSION Maris Cook reported that the Public Facilities grant cycle is late this year and recently the Conference of Government (COG) was able to hold a meeting to discuss the option of paying down the bond for Shady Brook and staff is presenting the topic to report back to COG during a special meeting to be held this week. Mark Cook stated that it was originally thought that the .09 funding was going to end in 2023 but after consulting with legal counsel it appears that date has been extended to 2032. Mark Cook referenced the financial reports for Board review and commented that paying off this bond would save the Public Facilities Fund around two hundred and fifty-nine thousand dollars ($259,000) in interest payments. Discussion was held. Staff was directed to follow up with COG and get a recommendation for Board consideration before any action will be taken. 2020-07-27 MINUTES ESTABLISHMENT OF THOMPSON CANYON ROAD Justin Turnbull gave background on the road stating that in 1963 the issue of unopened county right of way was discussed but no action was taken. Vice -Chairman Laura Osiadacz added that recently a member of the community was being harassed by residents along the road claiming they were trespassing, and she requested staff do some research on the issue. Mark Cook added that a public hearing would need to be scheduled and he would present an Engineer's Report to explain the unopened county right of way and the establishment of a primitive road along with financial impacts. Discussion was held. Staff was directed to set a public hearing at an upcoming agenda session. ESTABLISHMENT OF ADDITIONAL LENGTH TO PARKE CREEK ROAD Justin Turnbull gave background on the easements on Parke Creek Road that were dedicated to the public for use. Justin Turnbull stated that this is like the establishment of Thompson Canyon Road, however, instead of unopened county right of way this area used easements to establish access. Discussion was held. Staff was directed to move forward with next steps. STAFFING PROPOSAL FOR WATER RESOURCES PROGRAM Arden Thomas stated that staff is looking for direction on the proposal being presented today. Arden Thomas gave background on the water mitigation and metering program and that a county employee that previously held this position had left. Arden Thomas continued that management thought this would be a good opportunity to reclassify the position and move it to Public Works. Discussion was held. The Board supports the proposal and staff was directed to move forward. REQUIRED ORDINANCE CHANGES DISCUSSION Arden Thomas stated that this item was discussed at the last study session held and staff was bringing forward the information requested by the Board for further discussion. Arden Thomas gave background on the FEMIA mapping updates and that the Final Letter of Determination is ready to be issued by FEMA. Arden Thomas continued that she has prepared a list of code revisions for review to be adopted by Ordinance and a public hearing will need to be held for this action. Discussion was held. Staff was directed to move forward with the code updates as presented. OTHER BUSINESS: Chairman Brett Wachsmith stated that with the discussion of the bond payoff for Shady Brook, Judy Pless requested to get direction on possibly retiring the debt for the HVAC system for the jail through the 1/10th tax. Discussion was held. The Board requested more information_ from the Treasurer's Office and to schedule a follow up meeting with staff. 2020-07-27 MINUTES Meeting adjourned at 2:18pm 2020-07-27 MINUTES KITTITAS COUNTY COMMISSIONERS KITTITAS COUNTY, WASHINGTON Brett Wachsmith, Chairman BOARD OF COUNTY COMMISSIONERS COUNTY OF KITTITAS STATE OF WASHINGTON RESOLUTION NO. 2020 AUTHORIZING THE CHAIR'S SIGNATURE ON THE LOCAL AGENCY FEDERAL AID PROJECT PROSPECTUS FOR THE CLEAR ZONE INVENTORY, CRP 301-20 WHEREAS: Public Works has received federal safety funding for conducting a clear zone inventory of county roads; and WHEREAS: The federal funding will be used to inform Public Works of unsafe elements such as sides slopes, fixed objects, and water that a vehicle may encounter when leaving the roadway; and WHEREAS: The project will also evaluate mitigation measures such as removal, relocation, shielding and delineation.; and WHEREAS: In preparation to begin work in the Spring of 2021 Kittitas County Public Works is requesting the Washington State Department of Transportation release the federal fiends for preliminary engineering; and WHEREAS: A Local Agency Federal Aid Project Prospectus must be executed by the Chair acknowledging the project has been reviewed and is consistent with the County's comprehensive plan for community development; and NOW, THEREFORE BE IT RESOLVED that the Board of County Commissioners, in the best interest of the public, does hereby approve the Chair's signature on the Local Agency Federal Aid Project Prospectus for the Clear Zone Inventory, CRP 301- 20. DATED on this 27th day of July 2020, at Ellensburg, Washington. �,y�ti:unrurrrnr _o o UO Attest: "rrrrrn 1L %1\k , ❑ Clerk of the Board- Julie Kjorsvik iRDtv,1-%AUW1� ot'1u 060XA 1W l—"Xty Cr613 Gh ❑ Deputy Clerk of the Board- Mandy Buchholz BOARD OF COUNTY COMMISSIONERS KTITITAS COUNTY, WASHINGTON Brett ory Wright, Commissioner 7 kFji Washington State Department of Transportation Local Agency Federal Aid Project Prospectus uU I Form 140-101 Page 1 Revised 0412015 Previous Editions Obsolete Prefix Route ( ) Date 7/22/2020 Federal Aid Project Number DUNS Number 01-020-2547 Local Agency CRP 301-20 RC 2090 -HP WSDO 1 Federal Employer 91-601349 Project Number ` Use Only J \ Tax ID Number Agency CAAgency Federal Program Title Kittitas County Public Works ❑✓ Yes ❑ No ❑✓ 20.205 [:]Other Project Title Start Latitude N countywide Start Longitude W countywide Clear Zone Inventory End Latitude N countywide End Longitude W countywide Project Termini From -To Nearest City Name Project Zip Code (+4) Countywide Countywide Ellensburg 98926-6300 Begin Mile Post End Mile Post Length of Project Award Type Countywid Countywide Countywide W✓ Local ❑ Local Forces ❑ State ❑ Railroad Route ID Begin Mile Point End Mile Point City Number County Number County Name Countywide Countywide 19 Kittitas WSDOT Region Legislative District(s) Congressional District(s) Urban Area Number South Central Region 13 8 Total Local Agency Federal Funds Phase Start Phase Estimated Cost Funding Date Nearest Hundred Dollar Nearest Hundred Dollar Nearest Hundred Dollar Month Year P. E. 80,600.00 1,800.00 78,800.00 April 2021 RNV Const. Total 80,600.00 1,800.00 78,800.00 Description of Existing Facility (Existing Design and Present Condition) Roadway Width Number of Lanes varies varies Clear Zone Inventory Conduct clear zone inventory for safety analysis countywide Description of Proposed Work Description of Proposed Work (Attach additional sheet(s) if necessary) Clear Zone Inventory Conduct clear zone inventory for safety analysis county wide Local Agency Contact Person Title Phone Darren Case Construction Manager 509-962-7019 Mailing Address City State Zip Code 411 North Ruby, Suite 1 Ellensburg WA 98926 By Approving Authority Project Prospectus Title Public Works Director 1 County Engineer7z.11 7- uU I Form 140-101 Page 1 Revised 0412015 Previous Editions Obsolete Agency Project Title Date Kittitas County Public Works Clear Zone Inventory 7/22/2020 Type of Proposed Work Project Type (Check all that Apply) Roadway Width Number of Lanes ❑ New Construction ❑ Path / Trail ❑ 3-R varies varies ❑ Reconstruction ❑ Pedestrian 1 Facilities ❑ 2-R I ❑ Railroad ❑ Parking ❑✓ Other ❑ Bridge Geometric Design Data Description Through Route Crossroad ❑✓ Principal Arterial ❑✓ Principal Arterial Federal❑✓ Urban ❑✓ MinorArterial 0 Urban V' MinorArterial Functional 0 Rural 0 Collector 0 Rural 0 Collector Classification 0 NHS 0 Major Collector NHS ❑✓ Major Collector ✓❑ Minor Collector ❑✓ Minor Collector ❑✓ Local Access ❑✓ Local Access Terrain ❑✓ Flat ❑✓ Roll ❑✓ Mountain Flat ❑✓ Rall ❑✓ Mountain Posted Speed Design Speed Existing ADT Design Year ADT Design Year Design Hourly Volume (DHV) Performance of Work Preliminary Engineering Will Be Performed By Others Agency Kittitas County % 100 % Construction Will Be Performed By Contract Agency % Environmental Classification ❑ Class I - Environmental Impact Statement (EIS) ❑✓ Class II - Categorically Excluded (CE) ❑ Project Involves NEPA/SEPA Section 404 ❑ Projects Requiring Documentation Interagency Agreement (Documented CE) ❑ Class III - Environmental Assessment (EA) ❑ Project Involves NEPAISEPA Section 404 Interagency Agreements Environmental Considerations N/A i Vv Revised 04/2015 Previous Editions Obsolete Page z Agency Project Title Date Kittitas County Public Works Clear Zone Inventory 7/22/2020 Right of Way ❑✓ No Right of Way Needed ❑ Right of Way Needed *All construction required by the ❑ No Relocation❑ Relocation Required contract can be accomplished within the exiting right of way. Utilities Railroad ❑✓ No utility work required ✓❑ No railroad work required ❑All utility work will be completed prior to the start ❑AII railroad work will be completed prior to the start of of the construction contract the construction contract ❑AII utility work will be completed in coordination ❑All the railroad work will be completed in coordination with the construction contract with the construction contract Description of Utility Relocation or Adjustments and Existing Major Structures Involved in the Project I NIA FAA Involvement Is any airport located within 3.2 kilometers (2 miles) of the proposed project? [:]Yes W]No I designee, and is not inconsistent with the agency's comprehensive pian f9rcommunity development_ Agency Date By MayorlChairperson DOT Form 140-101 Page 3 Revised 0412015 Previous Editions Obsolete KITTITAS COUNTY DEPARTMENT OF PUBLIC WORKS STUDY SESSION STAFF REPORT STUDY SESSION DATE: July 27, 2020 ACTION REQUESTED: Request to Approve a Resolution Authorizing the Chair's signature on the Local Agency Federal Aid Project Prospectus for the Clear Zone Inventory, CRP 301-20. BACKGROUND: Kittitas County has been selected to receive $70,900.00 (Federal Highway Safety Improvement Program) towards conducting a clear zone inventory for safety analysis. This inventory will inform us of unsafe elements such as side slopes, fixed objects and water that a vehicle may encounter when leaving the roadway. The project will also evaluate mitigation measures such as removal, relocation, shielding and delineation. Factors being evaluated will include crash severity potential, maintenance needs and costs. This Project Prospectus covers the Federal Funding for the preliminary engineering phase and needs to be approved by WSDOT Local Programs. Public Works is preparing to perform this work with County Forces in 2021. This requires the Local Agency Federal Aid Project Prospectus to be signed and approved by the Chair of the BOCC. INTERACTION: Public Works RECOMMENDATION: Approve the Resolution Authorizing the Chair's signature on the Local Agency Federal Aid Project Prospectus for the Clear Zone Inventory, CRP 301-20. HANDLING: Return two (2) originals to Public Works ATTACHMENTS: Resolution, Local Agency Federal Aid Project Prospectus LEAD STAFF: Mark Cook, Director BOARD OF COUNTY COMMISSIONERS COUNTY OF KITTITAS STATE OF WASHINGTON RESOLUTION NO. 2020 - AUTHORIZING THE CHAIR'S SIGNATURE ON THE LOCAL AGENCY FEDERAL AID PROJECT PROSPECTUS FOR THE CLEAR ZONE INVENTORY, CRP 301-20 WHEREAS: Public Works has received federal safety funding for conducting a clear zone inventory of county roads; and WHEREAS: The federal funding will be used to inform Public Works of unsafe elements such as sides slopes, fixed objects, and water that a vehicle may encounter when leaving the roadway; and WHEREAS: The project will also evaluate mitigation measures such as removal, relocation, shielding and delineation.; and WHEREAS: In preparation to begin work in the Spring of 2021 Kittitas County Public Works is requesting the Washington State Department of Transportation release the federal funds for preliminary engineering; and WHEREAS: A Local Agency Federal Aid Project Prospectus must be executed by the Chair acknowledging the project has been reviewed and is consistent with the County's comprehensive plan for community development; and NOW, THEREFORE BE IT RESOLVED that the Board of County Commissioners, in the best interest of the public, does hereby approve the Chair's signature on the Local Agency Federal Aid Project Prospectus for the Clear Zone Inventory, CRP 301- 20. DATED on this 27th day of July 2020, at Ellensburg, Washington. Attest: ❑ Clerk of the Board- Julie Kjorsvik BOARD OF COUNTY COMMISSIONERS KTITITAS COUNTY, WASHINGTON Brett Wachsmith, Chairman Laura Osiadacz, Vice -Chairman ❑ Deputy Clerk of the Board- Mandy Buchholz Cory Wright, Commissioner Washington State Department of Transportation Local Agency Federal Aid Project Prospectus Lj%,i rUlF11 MV -1V 1 rage s Revised o4MI5 Previous Editions Obsolete Prefix Route ( } Date 7/22/2020 Federal Pad Project Number DUNS Number 01-020-2547 Local Agency Project Number CRP 301-20 RC 2090 -HP WSDOty 1 I ( Use On J Federal Employer Tax ID Number 91-601349 Agency CA Agency Federal Program Title Kittitas County Public Works 0 Yes No [✓'i 20.205 Other Project Title Start Latitude N countywide Start Longitude W countywide Clear Zone Inventory End Latitude N countywide End Lon nude W countywide Project Termini From -To Nearest City Name Project Zip Code (+4) Countywide Countywide Ellensburg 98926-6300 Begin Mile Post End Mile Post Length of Project Award Type Countywid Countywide Countywide ZLocal [:]Local Forces [-State ❑Railroad Route ID Begin Mile Point End Mile Point City Number County Number County Name Countywide Countywide 19 Muitas WSDOT Region Legislative District(s) Congressional District(s) Urban Area Number South Central Region 13 $ Total Local Agency Federal Funds Phase Start Phase Estimated Cost Funding Date Nearest Hundred Dollar Nearest Hundred Dollar Nearest Hundred Dollar Month Year P. E. 79,600.00 1,800.00 78,800.00 April 2021 RNV Const. Total 180,600.00 11,800.00 78,800.00 Description of Existing Facility (Existing design and Present Condition) Roadway Width Number of Lanes varies varies Clear Zone Inventory Conduct clear zone inventory for safety analysis countywide Description of Proposed Work Description of Proposed Work (Attach additional sheet(s) if necessary) Clear Zone Inventory Conduct clear zone inventory for safety analysis county wide Local Agency Contact Person Title Phone Darren Case Construction Manager 509-962-7019 Mailing Address City State I Zip Code 411 North Ruby, Suite 1 Ellensburg WA 98926 By Project Prospectus Approving Authority Title Public Works Director/ County Engineer Lj%,i rUlF11 MV -1V 1 rage s Revised o4MI5 Previous Editions Obsolete Agency Project Title Date f Kittitas County Public Works Clear Zone Inventory 7/22/2020 Type of Proposed Work Project Type (Check all that Apply) I Roadway Width Number of Lanes ❑ New Construction ❑ Path 1 Trail ❑ 3-R varies varies ❑ Reconstruction ❑ Pedestrian I Facilities ❑ 2-R ❑ Railroad ❑ Parking ❑✓ Other ❑ Bridge Geometric Design Data Description Through Route Crossroad ' 0✓ Principal Arterial ❑✓ Principal Arterial Federal ❑✓ Urban ❑✓ Minor Arterial ❑✓ Urban Minor Arterial Functional ❑✓ Rural 0 Collector ❑✓ ❑✓ Rural Collector Classification 110� NHS 0 Major Collector NHS Major Collector ❑,/ Minor Collector Minor Collector ❑✓ Local Access�/❑ Local Access Terrain ❑✓ Flat ❑✓ Rall ❑✓ Mountain ❑✓ Flat Roll 0 Mountain Posted Speed Design Speed Existing ADT Design Year ADT Design Year Design Hourly Volume (DHV) Performance of Work Preliminary Engineering Will Be Performed By Kittitas County Construction Will Be Performed By Environmental Classification ❑ Class I - Environmental Impact Statement (EIS) ❑ Project Involves NEPAISEPA Section 404 Interagency Agreement ❑ Class II I - Environmental Assessment (EA) ❑ Project Involves NEPA/SEPA Section 404 Interagency Agreements Environmental Considerations N/A Revised 04/2015 Others Agency % 100 % Contract Agency % ❑✓ Class II - Categorically Excluded (CE) ❑ Projects Requiring Documentation (Documented CE) Previous Editions Obsolete Agency Project Title Date Kittitas County Public Works Clear Zone Inventory 7/22/2020 Right of way [✓I No Right of Way Needed ❑ Right of Way Needed * All construction required by the ❑ No Relocation ❑ Relocation Required contract can be accomplished within the exiting right of way. Utilities Railroad 71 No utility work required ❑✓ No railroad work required ❑AII utility work will be completed prior to the start E] All railroad work will be completed prior to the start of of the construction contract the construction contract F1 All utility work will be completed in coordination E] All the railroad work will be completed in coordination with the construction contract with the construction contract Description of Utility Relocation or Adjustments and Existing Major Structures Involved in the Project N/A FAA Involvement Is any airport located within 3.2 kilometers (2 miles) of the proposed project? [:]Yes ❑✓ No Remarks N/A This project has been reviewed by the legislative body of the administration agency or agencies, or it's designee, and is not inconsistent with the agency's comprehensive plan for community development. Agency Date By Mayor/Chairperson OOT Form 140-101 Page 3 Revised 0412015 Previous Editions Obsolete KITTITAS COUNTY DEPARTMENT OF PUBLIC WORKS PUBLIC WORKS — BOARD OF COUNTY COMMISSIONERS STUDY SESSION STAFF REPORT STUDY SESSION DATE: July 27, 2020 TOPIC: Public Facilities and Possible Early Payoff of Shady Brook Bond ACTION REQUESTED: Direct Staff LEAD STAFF: Mark R. Cook RECOMMENDATION: Direct staff confer with the Auditor's Office on early bond payoff procedures. BRIEFING SUMMARY: • The Public Facilities has been making debt service payments on the Shady Brook bond acquisition for the past several years. • In 2021, the total bond value is estimated at being $1,119,000. • Using the 2021 Distressed County funds (Fund 108) to pay off the remaining bond value saves approximately $259,000 in Fund 108 future payments. • Providing the Board elects to formally request consideration from the Council of Governments (COG) for support, it may be prudent agreeing to make no county fund 108 application in 2022. BACKGROUND: Resolution No. 2018-056 (EXHIBIT 1) obligates annual debt service payments towards the Shady Brook property acquisition and subsequent bond. The distressed county fund payment in 2021 is slated to be $121,877.20 including principal and interest. An interest payment schedule is provided as EXHIBIT 2. DISCUSSION: Using the state's 2021 distressed county fund payment (and presumedly supplanting with general fund) paying off remaining bond debt service saves approximately $259,000 in future Fund 108 obligations. This is roughly the amount of COG recommended fund reserve. The Board elected to use the reserve in 2020 providing support for Snoqualmie Pass Utilities' District capital improvement proposal. This action was taken recognizing the new water right for Kittitas County being generated as a result of wastewater improvements at Snoqualmie Pass. It is getting late to solicit COG for likely grant requests. It appears that the cities of Roslyn and Kittitas will likely not apply in 2021 but remaining COG membership has not been solicited for likely requests. Consideration of ongoing economic development staffing expense is recommended to the Board pending any further discussions about 2021 Fund 108 allocations to Shady Brook, Page I of 5 PUBLIC WORKS BOARD OF COUNTY CONMHSSIONERS WORK SESSION STAFF REPORT FISCAL IlAPACTS: Using 2021 Distressed County Funds retiring remaining Shady Brook bond debt eliminates $259,000 in obligated bond interest. This is money saved by the Board of County Commissioners. If the Board elects to continue utilizing Fund 108 making principal and bond payments and the legislation is extended to 2032, the corresponding financial impact to the fund is $1,461,001.40 in fund expense. While early bond retirement saves Fund 108 principal and interest payments ($1,461,001.40); true savings total $259,000 in bond interest payments avoided. The Board could then elect to use the bond interest savings in 2021 by requesting the COG put the money in fund reserve, restoring the reserve utilized by the Board in funding Snoqualmie Pass Public Utility District in the 2020 PF grant award. Eliminating $259,000 in future debt service obligations to Fund 108 appears to make financial sense for the fund, providing the Board has enough funds retiring Shady Brook bond debt when combined with 2021 Distressed County Funds. A current Fund financial report is provided as EXHIBIT 3. ATTACHMENTS: Exhibit 1: Resolution No. 2018-056 Exhibit 2: Shady Brook interest forecast Exhibit 3: Current Financial Report Page 2 of 5 PUBLIC WORKS BOARD OF COUNTY COM&IISSIONERS WORK SESSION STAFF REPORT EXHIBIT 1: RESOLUTION NO. 2018-056 Page 3 of 5 PUBLIC WORKS BOARD OF COUNTY COMMISSIONERS WORK SESSION STAFF REPORT BOARD OF COUNTY COM MSSIONERS COUNTY OF KITTITAS STATE OF WASHINGTON RESOLUTION NO 2018-. A Resolution Authorizing tate Payment of the debt on the Shady Brook property from Fund 108 Public Facilities 0.09 Distressed County funds WHEREAS, on August 18, 2016; the Board of County Commissioners conducted a public hearing regarding the purchase of the Shady Brook (Shady Acres) Mobile home park. During the public hearing the board discussed the funding options for debt, which included the 0.09 distressed counties sales tax, and WHEREAS, on August 29, 2016, the Board approved Resolution 2016-110 to finance this purchase and the purchase of a water right along with certain jail improvements, and WHEREAS, on September 12, 2016, the Board of County Commissioners purchased the Shady Brook Mobile Home Park in the total amount of $1,452,711.40 including all fees, and WHEREAS, on December 20, 2016, the County Treasurer received the financing funds with the amortization schedule as follows, and K' Iiod (lend Total Ending Nficipal Coupon Tnta-tst Debt 8mvice aalance Band VAILIC 1x/D1l20I7 72,000 1 "Wo 43,162.64 115.162,64 1,439,000 1{439,000 12JO112019 77,000 2.000% 44,372.40 121,37240 1,362,0D0 1,362,000 1W1130f9 79,000 2.310% 42,832.40 121,832.40 1.283,000 1,283,00D IMI2020 81.000 2.630% 41,007.50 1221007.50 11202,000 112021000 TOIn021 83,000 2,89o% 36,877.20 [21,877.7.0 1,119,000 1,119,000 I2/ol/2022 85,000 3140% 36,478.50 121,476.5n 1,034,000 1,034,000 12/01/2023 88,000 152096 33.809.50 1211809.30 946,000 946,000 12A) U2024 91.000 3,36090 311,711.90 121,711.90 955,000 855,00D 12/01/2025 94.000 4.100% 27,199.30 121,199.30 761,000 761,000 12/ol/1026 98,000 4.270% 23,349.30 121,345.30 663,000 663,000 12/01/2027 103,000 2.8904'1, 14,160.10 122.160.10 560,000 560,000 1210111028 106,000 2,89046 16,164.00 122.184.00 454,000 454,000 12/01/2029 109,000 2.990% 13,120.60 122.120.60 34S,000 345,000 12101/2030 112,00() 2,990% 9.970.50 121,970.50 233,000 233,0011 12/01/2031 115,000 2.89D% 6.733.70 121,733.70 II8,0D0 118,000 1210112032 11$0110 2.89090 3,410.20 121.410.20 1,51 LWO 430,376.34 1.94 [,376.34 WHEREAS, on October 24, 2017, during the preliminary budget departmental study sessions, the Board made a (notion that a resolution be prepared for the Board to approve the debt payments come from Fund 108 Public Facilities the 0.09 distressed counties sales tax fund. NOW THEREFORE BE IT RESOLVED, the Board authorizes the County Auditor's office to transfer the fiends from the Public Facilities Fund to Fund 2012016 General Obligation bond. Resolution Page 2 EFFECTIVE this 20 day of Mauch, 2018 `0 l{1[11}Illillllfff}fJ ., �r0'a _ _� Clerk of to [30arClerk of the and BOARD OF COUNTY COMMISSIONERS , WASHINGTON O'Brien, Vice Chair ABSENT Paul Jewell, Commissioner EXHIBIT 2: SHADY BROOK BOND INTEREST FORECAST Page 4 of 5 PUBLIC WORKS BOARD OF COUNTY COMNIISSIONERS WORK SESSION STAFF REPORT BOND SUMMARY STATISTICS Kittitas County, Washington Series 20160 (Taxable) (Mobile home Park) Dated Date 12/20/2016 Delivery Date 12/20!2016 Last Maturity 12/01/2032 Arbitrage Yield 3.122840% True Interest Cost (TIC) 3.122840% Net Interest Cost (NIC) 3.117483% All -In TIC 3.209984% Average Coupon 3.117483% Average Life (years) 9.137 Duration of Issue (years) 7,758 Par Amount 1,511,000.00 Bond Proceeds 1,511,000.00 Total Interest 430,376.34 Net Interest 430,376.34 Total Debt Service 1,941,376.34 Maximum Annual Debt Service 122,184.00 Average Annual Debt Service 121,737.59 Underwriter`s Fees (per $1000) Average Takedown Other Fee Total Underwriter's Discount Bid Price 100.000000 Par Average Average PV of 1 by Bond Component Value Price Coupon Life change Serial Bonds 1,511,000.00 100.000 3.117% 9.137 1,161.96 1,511,000.00 9.137 1,161.96 Alf -In Arbitrage TIC TIC Yield Par Value 1,511,000.00 1,511,000.00 1,511,000.00 + Accrued Interest * Premium (Discount) - underwriter's Discount -10.011.50 - Cost of Issuance Expense - Other Amounts Target Value 1,511,000.00 1,500,988.50 1,511,000.00 Target Date 1212012016 1220/2016 3.209984% 1220/2016 3.122840% Yield 3.122840% Dec 1, 2016 11:07 am Prepared by PFM Financial Advisors LLC Page 4 rf BOND DEBT SERVICE BREAKDOWN Kittitas County, Washington Limited Tax General Obligation Bonds, 2016 *Vectra Bank Proposal* 1046 11;07 ,un P"Psred by PFM Financial Advisors LLC Page 14 Series 2016A Series 2016B Series 2016C Annual Date (Tax -Exempt) (Taxable) (Taxable) Total Total 06/01/2017 13,579.99 22,510.48 20,378.84 56,469.31 12/01/2017 149,182.60 820,167.00 94,783.80 1,064,133.40 1,120,602.71 06/O W018 14,459.00 18,568.50 22,186.20 55,213.70 I2/01/20I8 157,459.00 870,568.50 99,186.20 1,127,213.70 1,I82,427.40 06/01/2019 13,529.50 10,048.50 21,416.20 44,994.20 12/01/2019 157,529.50 880,048.50 100,416.20 1,137,994.20 1,182,988.40 06/01/2020 12,449.50 20,503.75 32,953.25 12!01/2020 159,449.50 101,503.75 260,953.25 293,906.50 06/01/2021 11,192.65 19,438.60 30,631.25 12/0I/2021 160,192.65 102,438.60 262,631.25 293,262.50 06/01/2022 9,792.05 18,239.25 28,031.30 12/01/2022 I61,792.05 103,239.25 265,031.30 293,062.60 06/01/2023 8,241.65 16,904.75 25,146.40 12/01/2023 163,241.65 104,904.75 268,146.40 293,292.80 06/01/2024 6,466.90 15,355.95 21,822.85 12/01/2024 164,466.90 106,355.95 270,822.85 292,645.70 06/01/2025 4,484.00 13,599.65 18,083.65 12/01/2025 166,484.00 107,599.65 274,083.65 292,167.30 06/01/2026 2,321.30 11,672.65 13,993.95 12/01/2026 169,321.30 109,672.65 278,993.95 292,987.90 06/01/2027 9,580.35 9,580.35 12/01/2027 112,580.35 112,580.35 122,160.70 06/01/2028 8,092.00 8,092.00 12/01/2028 114,092.00 114,092.00 122,184.00 06/0112029 6,560.30 6,560.30 12/01/2029 115,560.30 115,560.30 122,120.60 06/01/2030 4,985.25 4,985.25 12/0I/2030 116,985.25 116,985.25 121,970.50 06/01/2031 3,366.85 3,366.85 12101/2031 06/01/2032 118,366.85 i 16,366.85 121,733.70 12/01/2032 1,705.10 1,705.10 119,705.10 119,705.10 121,410.20 1,705,635.69 2,621,911.48 1,941,376.34 6,268,92351 6,268,923.51 1046 11;07 ,un P"Psred by PFM Financial Advisors LLC Page 14 EXHIBIT 3: CURRENT FINANCIAL REPORT Page 5 of 5 PUBLIC WORKS BOARD OF COUNTY CONIlVIISSIONERS WORK SESSION STAFF REPORT H z LU CL G H a a W O V) Y cc 0 V J D CL z D 0 a �V LLL u en NQ 0 C 0000 ff S 6�1� H M a N S h o o e.4r� Q a O N Q l!} 0 3 � N f'R O 00 Q ri 01 ap O pp Of M N 071 N Lp v M M cc K 00 N o'n 0 Goo L in Xi OQD n Q :O M ed C" M' n4 eF C e) o u3 kc " oQ P m �p 4{�IOT* N pp fA 8 N ~r+7 N O 2 M� to 00 Ln So N 03 N l M M � N S sem+ S , a 9D S CO N N %0 OONt � t M oi 3 d V1 N M M e 'dy MLnC 01 ei 00 N pp H N M 1Y1 M Ln M LM •+ n Y1 T C1 o io n .� Q1 0 N h q'vNtl� as ', L6 a� - w w w aoi N M M re M g a con IM1 gOM910A ion olyn g � Nd C V cm N�N� M N cu H qya ca N O to a: m 5 'o ora � C M c N m C c • c •C c p c ,E. 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Cook RECOMMENDATION: Direct the County Engineer schedule a public hearing to gather public testimony regarding the proposed establishment of Thompson Canyon Road. BRIEFING SUMMARY: • Pheasant Lane currently extends beyond a bend in Reecer Creek Road approximately 2.62 miles. • Pheasant Lane provides access to numerous homes. • County Surveyor Turnbull is convinced that Pheasant Lane exists in unopened county right of way. The Public Lands Committee (PLC) is expressing interest in establishing the road onto the County road network, • If established, Public Works (PW) recommends bringing it on system as a Primitive Road. BACKGROUND: During the past several months, the PLC has been anxious to affirm public access via Pheasant Lane. The right of way is historically known as Thompson Canyon Road. DISCUSSION: Unopened County right of way exists throughout Kittitas County. One recent example is Wiehl Road. The Board will recall PW efforts recently improving that right of way to public road status and bringing the road onto the County road network. Confusion over public access is inherent when individuals utilize unopened right of way for home access. It is typical over time for those using the road to discourage other non-users owing to maintenance demands. The clear way establishing public access over unopened County right of way is to establish it onto the public road network. One savvy way to set maintenance expectations is to then designate the existing roadway as "Primitive" Page I of 3 PUBLIC WORKS BOARD OF COUNTY CON IISSIONERS WORK SESSION STAFF REPORT pursuant to RCW 36.75.300. The process of establishment is summarized below for Board consideration: 1. The Board issues a resolution of intent and necessity (RCW 36.81.010). 2. The County Engineer prepares an Engineer's Report and schedules a public hearing for the Board's consideration (RCW 36.75.190). 3. upon establishment of the unopened right of way onto the public road system, designating any existing road within the right of way as being "Primitive" (RCW 36.75.300). This allows PW to set the level of road maintenance. FISCAL IMPACTS: Undetermined at the time of this briefing presentation. ATTACHMENTS: Exhibit 1: RCW 36.81.010, 36.75.190 and 36.76.300 Page 2 of 3 PUBLIC WORKS BOARD OF COUNTY CONMUSSIONERS WORK SESSION STAFF REPORT EXHIBIT 1: RCW 36.81.010, 36.75.190 and 36.76.300 Page 3 of 3 PUBLIC WORKS BOARD OF COUNTY COMMISSIONERS WORK SESSION STAFF REPORT R W'3x;.75..1gQ,�ngine Vs rvor't faring. Order. Page 1 of 1 RCW 36,75.190 Engineer's report Hearing—Order. Upon report by the examining engineer for the erection and construction upon any county road, or for acquisition by purchase, gift or condemnation of any bridge, trestle, or any other structure crossing any stream, body of water, gulch, navigable water, swamp or other topographical formation, which constitutes a boundary, publication shall be made and joint hearing had upon such report in the same manner and upon the same procedure as in the case of resolution or petition for the laying out and establishing of county roads. If upon the hearing the governing authorities jointly order the erection and construction or acquisition of such bridge, trestle, or other structure, they may jointly acquire land necessary therefor by purchase, gift, or condemnation in the manner as provided for acquiring land for county roads, and shall advertise calls for bids, require contractor's deposit and bond, award contracts, and supervise construction as by law provided and in the same manner as required in the case of the construction of county roads. Any such bridges, trestles or other structures may be operated free, or may be operated as toll bridges, trestles, or other structures under the provisions of the laws of this state relating thereto. [ 1963 c 4 § 36.76.190. Prior: 1937 c 187 § 29; RRS § 6450-29.] https:Happ.leg.wa..gov/ROW/default.aspx?cite=36.75.190 7/16/2020 RCW 36.75.300: Primitive roads—Classification and designation. Page 1 of 1 RCW 36.75.300 Primitive roads—Classification and designation. The legislative authority of each county may by resolution classify and designate portions of the county roads as primitive roads where the designated road portion: (1) Is not classified as part of the county primary road system, as provided for in RCW 36.86.070; (2) Has a gravel or earth driving surface; and (3) Has an average annual daily traffic of one hundred or fewer vehicles. Any road designated as a primitive road shall be marked with signs indicating that it is a primitive road, as provided in the manual of uniform traffic control devices, at all places where the primitive road portion begins or connects with a highway other than another primitive road. No design or signing or maintenance standards or requirements, other than the requirement that warning signs be placed as provided in this section, apply to primitive roads. The design of a primitive road, any discretionary maintenance, and the location, placing, or failing to place road signs, other than the requirement that warning signs be placed as provided in this section, shall not be considered in any action for damages brought against a county, or against a county employee or county employees, or both, arising from vehicular traffic on the primitive road. [ 2014 c 205 § 1; 1985 c 369 § 2; 1980 c 45 § 1.] https:Happ.leg.wa.gov/RCW/default.aspx?cite=36.75.300 7/16/2020 RCW 36.81.010: Resolution of intention and necessity. Page 1 of 1 RCW 38.81.010 Resolution of intention and necessity. The board may by original resolution entered upon its minutes declare its intention to establish any county road in the county and declare that it is a public necessity and direct the county road engineer to report upon such project. [ 1963 c 4 § 36.81.010. Prior: 1937 c 187 § 19; RRS § 6450-19.] https://app.leg.wa.gov/RCW/default.aspx?cite=36.81.010 7/16/2020 KITTITAS COUNTY DEPARTMENT OF PUBLIC WORKS PUBLIC WORKS — BOARD OF COUNTY COMMISSIONERS STUDY SESSION STAFF REPORT STUDY SESSION DATE: July 27, 2020 TOPIC: Establishment of Additional Length to Parke Creek Road ACTION REQUESTED: Direct the County Engineer Prepare Enabling Documents Considering the Establishment of Additional Parke Creek Road LEAD STAFF: Mark R. Cook RECOXW ENDATION: Direct the County Engineer schedule a public hearing to gather public testimony regarding the proposed establishment of additional length to Parke Creek Road. BRIEFING SUMMARY: • Public easements currently extend beyond the existing end of County Road at Parke Creek Road, approximately 4.1 miles. • County Surveyor Turnbull is convinced that additional length of Parke Creek exists in unopened county right of way. • The Public Lands Committee (PLC) is expressing interest in establishing the additional length of road onto the County road network. • If established, Public Works (PW) recommends bringing it on system as a Primitive Road. BACKGROUND: During the past several months, the PLC has been anxious to affirm public access to additional length of road at Parke Creek. The additional length of roadway is estimated as being approximately 4.1 miles. DISCUSSION: Unopened County right of way exists throughout Kittitas County. One recent example is Wiehl Road. The Board will recall PW efforts recently improving that right of way to public road status and bringing the road onto the County road network. Confusion over public access is inherent when individuals utilize unopened right of way for home access. It is typical over time for those using the road to discourage other non-users owing to maintenance demands. The clear way establishing public access over unopened County right of way is to establish it onto the public road network. One savvy way to set maintenance expectations is to then designate the existing roadway as "Primitive" Page 1 of 3 PUBLIC WORKS BOARD OF COUNTY CONIlVIISSIONERS WORK SESSION STAFF REPORT pursuant to RCW 36.75.300. The process of establishment is summarized below for Board consideration: 1. The Board issues a resolution of intent and necessity (RCW 36.81.010). 2. The County Engineer prepares an Engineer's Report and schedules a public hearing for the Board's consideration (RCW 36.75.190). 3. Upon establishment of the unopened right of way onto the public road system, designating any existing road within the right of way as being "Primitive" (RCW 36.75.300). This allows PW to set the level of road maintenance. FISCAL IMPACTS: Undetermined at the time of this briefing presentation. ATTACHMENTS: Exhibit 1: RCW 36.81.010, 36.75.190 and 36.75.300 Page 2 of 3 PUBLIC WORKS HOARD OF COUNTY CONVMISSIONERS WORK SESSION STAFF REPORT EXHIBIT 1: RCW 36.81.010, 36.75.190 and 36.75.300 Page 3 of 3 PUBLIC WORKS BOARD OF COUNTY CON IISSIONERS WORK SESSION STAFF REPORT RC 36.81.010: Resolution of intention and necessity. Page 1 of 1 RCW 36.81.010 Resolution of intention and necessity. The board may by original resolution entered upon its minutes declare its intention to establish any county road in the county and declare that it is a public necessity and direct the county road engineer to report upon such project. [ 1963 c 4 § 36.81.010. Prior: 1937 c 187 § 19; RRS § 6450-19.] https:l/app.leg.wa.gov/RCW/default.aspx?cite=36.81.010 7/21/2020 RCW 36.75.190: Engineer's report—Hearing—Order. Page 1 of 1 Rcw 36.75.190 Engineer"s report—Hearing—Order. Upon report by the examining engineer for the erection and construction upon any county road, or for acquisition by purchase, gift or condemnation of any bridge, trestle, or any other structure crossing any stream, body of water, gulch, navigable water, swamp or other topographical formation, which constitutes a boundary, publication shall be made and joint hearing had upon such report in the same manner and upon the same procedure as in the case of resolution or petition for the laying out and establishing of county roads. If upon the hearing the governing authorities jointly order the erection and construction or acquisition of such bridge, trestle, or other structure, they may jointly acquire land necessary therefor by purchase, gift, or condemnation in the manner as provided for acquiring land for county roads, and shall advertise calls for bids, require contractor's deposit and bond, award contracts, and supervise construction as by law provided and in the same manner as required in the case of the construction of county roads. Any such bridges, trestles or other structures may be operated free, or may be operated as toll bridges, trestles, or other structures under the provisions of the laws of this state relating thereto. [ 1963 c 4 § 36.75.190. Prior: 1937 c 187 § 29; RRS § 6450-29.] https://app.leg.wa.gov/RCW/default.aspx?cite=36.75.190 7/21/2020 RCW 36.75.300: Primitive roads—Classification and designation. Page 1 of 1 RCW Primitive roads—Classification and designation. The legislative authority of each county may by resolution classify and designate portions of the county roads as primitive roads where the designated road portion: (1) Is not classified as part of the county primary road system, as provided for in RCW 36.86.070; (2) Has a gravel or earth driving surface; and (3) Has an average annual daily traffic of one hundred or fewer vehicles. Any road designated as a primitive road shall be marked with signs indicating that it is a primitive road, as provided in the manual of uniform traffic control devices, at all places where the primitive road portion begins or connects with a highway other than another primitive road. No design or signing or maintenance standards or requirements, other than the requirement that warning signs be placed as provided in this section, apply to primitive roads. The design of a primitive road, any discretionary maintenance, and the location, placing, or failing to place road signs, other than the requirement that warning signs be placed as provided in this section, shall not be considered in any action for damages brought against a county, or against a county employee or county employees, or both, arising from vehicular traffic on the primitive road. [ 2014 c 205 § 1; 1985 c 369 § 2; 1980 c 45 § 1.] https://app.leg.wa.gov/RCW/default.aspx?cite=36.75.300 7/21/2020 �- � - - �� r r f1 KITTITAS COUNTY DEPARTMENT OF PUBLIC WORKS PUBLIC WORKS — BOARD OF COUNTY COMMISSIONERS STUDY SESSION STAFF REPORT STUDY SESSION DATE: July 27, 2020 TOPIC: Staffing Proposal for Public Working Water Resources Program ACTION REQUESTED: Direction to staff. LEAD STAFF: Arden Thomas RECOMMENDATION: Direct staff to work with Human Resources to implement the staffing proposal. BRIEFING SUMMARY: O Kittitas County Water Resource Management includes drinking water, water bank mitigation, groundwater metering, and floodplain management. The County's water bank and metering programs are inter -related. • Currently staff from both Public Health and Public Works staff the water the water metering and mitigation program. • Staffing changes in Public Health have resulted in discussions between Public Health and Works about the potential for Public Works to take on full responsibility for the groundwater metering and mitigation program. • A staffing and budget proposal has been developed to support this transition in responsibility. This proposal would result in an over-all reduction in FTE allocated to the water metering and mitigation program and the floodplain development program, relative to full staff (the staffing level on December 31, 2019). • The staffing plan would promote professional development and would further foster integrated water resource management between the floodplain management and mitigation and metering programs. BACKGROUND: Current staffing for the water metering and mitigation program consists of 1.1 FTE in Public Health and 0.25 FTE in Public Works, plus respective departmental administrative and fiscal support. Current staffing includes a Water Resource Manager (Public Works), Water Resources Coordinator (Public Health), and Water Resources Technician (Public Health). Public Health is not planning to fill their vacant Water Resources Coordinator position. Public Works proposes to take on fall responsibilities for the water metering and water mitigation program and staff it with a Water Resources Manager and Water Resources Specialist (Table 1). Public Works and Public Health have been coordinating on this staffing plan: the proposed staffing plan would reduce water metering and Pagel of 4 PUBLIC WORKS BOARD OF COUNTY COMMISSIONERS WORK SESSION STAFF REPORT mitigation program staffing from 1.35 F'l'1~; to U.9 .F 1'E (Table 2). The Water Resources Technician currently housed in Public Health would be re-classified as a Water Resources Specialist, reflecting the increased in responsibilities associated with this position. For both the Water Resources Manager and Water Resources Specialist, the remainder of their work programs will be assigned to floodplain management activities, resulting in an integrated Water Resources program staffed at the 2.0 FTE level. Table 1: Current and proposed positions and associated areas of responsibility. _ Mitigation and Metering. = Floodplain Management. Current Proposed I iI IWR Manager (PW) + WR Manager (PW) „ WR Coordinator WR Specialist (PW) �. _ . WR Techmcxan (PM ii Planner III (PW) Table 2: Change in staffing levels over time, expressed as Full Time Equivalent (FTE). DISCUSSION: The proposed staffing plan would consolidate the Mitigation and Metering program within Public Works. All drinking water quality functions will remain in Public Health. The proposed staffing plan would further foster integrated water resource management between the floodplain management and mitigation and metering and would promote professional development. FISCAL IMPACTS: Public Works projects cost savings due to the FTE reduction for the metering and mitigation program and has proposed cost sharing of any surplus between Public Health and Public Works until the end of 2024. Through 2024, Public Works commits to at least covering direct Public Health staff costs associated with mitigation and metering work their office may handle. Both the Water Resource Manager and Water Resource Specialist would be funded through mitigation and metering revenue, flood development permit revenue, and the Flood Control Zone District. ATTACHMENTS: Proposed Job Description Proposed Fiscal Plan Page 2 of 4 PUBLIC WORKS BOARD OF COUNTY COMMISSIONERS WORK SESSION STAFF REPORT December 31, 2019 , Current Proposed Mitigation Floodplain Mitigation Floodplain Mitigation Floodplain I Metering Mng. / Metering Mng I Metering Mng. WR Manager 0.3 0.7 0.3 0.7 0.3 0.7 WR Specialist -- -- -- -- 0.6 0.4 WR Coordinator 0.6 -- -- -- -- WR Technician I 0.6 0.6 -- Planner III I -- 1.0 -- Total 1.4 1.7 0.9 0.7 0.9 1.1 DISCUSSION: The proposed staffing plan would consolidate the Mitigation and Metering program within Public Works. All drinking water quality functions will remain in Public Health. The proposed staffing plan would further foster integrated water resource management between the floodplain management and mitigation and metering and would promote professional development. FISCAL IMPACTS: Public Works projects cost savings due to the FTE reduction for the metering and mitigation program and has proposed cost sharing of any surplus between Public Health and Public Works until the end of 2024. Through 2024, Public Works commits to at least covering direct Public Health staff costs associated with mitigation and metering work their office may handle. Both the Water Resource Manager and Water Resource Specialist would be funded through mitigation and metering revenue, flood development permit revenue, and the Flood Control Zone District. ATTACHMENTS: Proposed Job Description Proposed Fiscal Plan Page 2 of 4 PUBLIC WORKS BOARD OF COUNTY COMMISSIONERS WORK SESSION STAFF REPORT EXHIBIT 1 — PROPOSED JOB DESCRIPTION Page 3 of 4 PUBLIC WORKS BOARD OF COUNTY COMMISSIONERS WORK SESSION STAFF REPORT EXHIBIT 2 — PROPOSED FISCAL PLAN Page 4 of 4 PUBLIC WORKS BOARD OF COUNTY COMMISSIONERS WORK SESSION STAFF REPORT Job Description Kittitas County, Washington TITLE: WATER RESOURCES SPECIALIST (WR SPECIALIST) MODIFIED: REPORTS TO: WATER RESOURCES PROGRAM MANAGER DEPARTMENT: PUBLIC WORKS JOB SUMMARY: The Water Resources (WR) Specialist performs a full range of office and field work for Kittitas County's water mitigation bank, metering program, and floodplain development permitting." The WR Specialist must maintain cooperative and professional working relationships with all County staff, outside agencies, local stakeholders, and the general public. All employees work under the guidance of State/Federal regulations and must abide by County/Department policies and procedures. CATEGORY: Full -Time OCCUPATION CODE: xxxx UNION AFFILIATION: None HRS/WEEK: 40 FLSA STATUS: Exempt DRS ELIGIBILITY: PERS ESSENTIAL FUNCTIONS: Program Implementation and develo ment • Communicate with the general public on: issues related to water mitigation and metering requirements, the County public water bank, and flood risk and floodplain development permit requirements within Kittitas County. • Provide applicants for County water mitigation, floodplain development permits, and those with water meter agreements with direction regarding necessary procedures and steps. • Process Kittitas County Water Bank Mitigation Certificates. • Issue Kittitas County Floodplain Development Permits. • Assist in managing the County's portfolio of water rights for maximum benefit. • Manage and distribute water meters to program customers. • Serve as the primary field inspector for all water meter installation associated with the Kittitas County metering program. 4 Conduct water right due -diligence review advising the Water Resource Program Manager and assist with water acquisitions. • Assist with grant applications for water resource projects. Manage grants: including tracking progress and expenditures, work planning, meeting deliverables and reporting. • Work with other County staff to assure smooth implementation and customer service related to water resource programs. • Work with other County staff, regulatory agencies, consultants, and stakeholders to develop programs for managing new and existing uses of ground and surface water in Kittitas County. • Maintain accurate records and prepare written technical reports. • Support any federal or state audit requirements. Data management, analysis, and reporting Water Resource Program (WRP) Technician Page 1 • Use GIS to analyze water resource data, report findings, and prepare maps. • Utilize GIS and official maps and data from the Federal Emergency Management Agency (FEMA) to identify base flood elevations. • Maintain FEMA map revision records and relate changes to parcel information utilizing GIS. • Monitor, maintain, and report water bank accounting and water metering data. • Monitor development trends associated with new uses of ground water. • Prepare regular reports of new and ongoing ground water uses associated with the County's water banking program for use by the County, regulatory agencies, and others. Communication • Closely coordinate with Health Department staff on all matters concerning water availability in the County. • Serve as the primary point of contact for customer inquiries regarding the County Water Bank, metering requirements, and floodplain development requirements. • Maintain and update website and other reference materials for the Water Resource Program. • Assist with preparing and/or making presentations at public meetings and to County decision -makers. • Represent the County for water resource issues at local, state and federal venues, as requested. • Communicate in a clear, professional manner with the Board of County Commissioners, other County Departments, municipal agencies, state agencies, and federal agencies regarding regional water resource issues and regulations. OTHER FUNCTIONS: • Respond to Public Work-related inquiries from the public as needed. • Assist Public Works staff with field, administrative, and department -wide operations. This job description is a summary of the primary functions and expectations for this position. Additional department- related duties may be assigned as required. MINIMUM QUALIFICATIONS: Bachelor's degree in geology, hydrology, biology, natural resource management planning or other pertinent area of expertise. • One (1) year of related work experience. • Valid Washington State driver's license. • A criminal history and background check will be performed on qualified candidates. Convictions may preclude candidates from employment in certain circumstances. Factors such as relativity to the position, age and time of the offense, seriousness and nature of the violation, and rehabilitation will be taken into account. REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES: • Strong interpersonal and problem -solving skills. • Effective verbal and written communication skills. • Proficient with computers, including Microsoft Office Suite and GIS applications, and ability to quickly learn other programs specific to the department and/or County. Ability to respond to common inquiries or complaints from customers, contractors, regulatory agencies, etc. in a professional manner. Ability to read, revise and interpret complex documents, policies, and procedures. • Clear, concise written and verbal communication skills; ability to communicate complex subjects to audiences with varying levels of knowledge and understanding of the program. • Ability to prepare, organize, and maintain field and office data, reports, and systems. Water Resource Program (WRP) Technician Page 2 Ability to work independently and cooperate and work effectively with coworkers, supervisors, other agencies, and the public in individual and group settings. Obtain "Certified Floodplain Manager" designation with Washington State Department of Ecology and the Federal Emergency Management Agency within one year of hire. PREFERRED QUALIFICATIONS: • Knowledge of Washington water law and related issues. • Knowledge of local land use authorities. • Experience in public speaking. • Grant writing experience. WORKING CONDITIONS: Work is typically performed in an office environment, but could include others such as outdoors, site visits, vehicles, public meeting locations, and private residences. Must be able to stand, walk, sit, crouch, kneel, stoop and grasp. Must be able to traverse a variety of surfaces and ascend/descend stairs. Must be able to read printed materials and a computer screen; must possess hearing and speech to communicate clearly in person or over the telephone. Must be able to lift up to 25 pounds; potentially more with assistance. All safety regulations, policies, and procedures must be adhered to at all times, including use of PPE. Occasional travel may be required for training opportunities and /or meetings; must be able to safely operate a motor vehicle in all weather conditions and levels of daylight. Employee may be required to utilize his/her private vehicle in the performance of the job duties but will be reimbursed for mileage. Regular attendance and punctuality are required and expected per the assigned work schedule. Work is typically performed Monday — Friday from 8:00 AM to 5:00 PM; however, occasional variation may be required, to include evenings and weekends. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. PREPARED & REVIEWED BY: Must be completed with all revisions of the job description. A copy will be returned to supervisor. Supervisor Name & Title HR Representative Name & Title Date EMPLOYEE ACKNOWLEDGEMENT: I understand the job duties and responsibilities contained within this position description and as described by the immediate supervisor. Employee Name Date Water Resource Program (WRP) Technician Page 3 1e8 ... ro SFr 6o-�� , KZTTZTgl3 CO DEPARTMENT OF PUBLIC WORKS Arden Thomas, Water Resources Manager EQ'e-1LIAS CUun IV TO: Mark Cook, Public Works Director Copy: Liz Remeto, Public Works Finance Manager Date: June 26, 2020 From: Arden Thomas, Public Works Water Resources Manager RE: Public Works Staffing and Budget Proposal Current staffing for the water metering and mitigation program consists of 1.1 FTE in Public Health and 0.25 FTE in Public Works, plus respective departmental administrative and fiscal support. Current staffing includes a Water Resource Manager (Public Works), Water Resources Coordinator (Public Health), and Water Resources Technician (Public Health). Public Health is not planning to fill their newly vacant Water Resources Coordinator position. Public Works proposes to take on full responsibilities for the water metering and water mitigation program and staff it with a Water Resources Manager and Water Resources Specialist, reducing the combined water metering and mitigation program staffing from 1.35 FTE to 0.9 FTE. For both the Water Resources Manager and Water Resources Specialist, the remainder of their work programs will be assigned to floodplain management activities, resulting in an integrated Water Resources program staffed at the 2.0 FTE level. The reduction in dedicated FTE staffing level for the mitigation and metering program may need to be supported by existing public works fiscal, administrative, and technical staff. Under the reduced FTE staffing model, broader strategic initiatives will likely require more time to develop and implement but Public Works will still be able to carry out core program responsibilities. Utilizing budget information provided by Public Health for the current program activities within Public Health (Table 1), we have developed a proposed budget for staffing the water mitigation and metering program (Table 2). Currently, Public Works receives $800 from each water mitigation certificate sold to support the Water Resource Manager Position. The revenue and expenditures associated with the Water Manager Position are not accounted for in Table 1 but are accounted for in Table 2. The proposed Public Works Budget also includes salary expenditures, not only for the Water Resources Manager and Specialist, but also potential expenses for public works fiscal, administrative, and engineering technicians. Public Works recognizes that Public Health staff will still be engaged during the transition period. Public Health staff time will be necessary to redirect questions and calls to Public Works and there will be a transition period where Public Health continues to intake water mitigation and metering applications and routes them to Public Works. Additionally, Public Health requires a period to adjust accounting so that surpluses with the mitigation and metering program are not 411 N. Ruby, Suite #1 TEL (509) 962-7523 Ellensburg, WA 98926 FAX (509) 962-7663 Dept. of Public Works Page 2 intertwined with the Public Health Departmental Budget. To address this transition, Public Works proposes to pay back surplus water mitigation and water bank revenue, when the actual expenses required to implement these programs are deducted to Public Health through 2024, according to the schedule shown in Table 3. As shown in Tables 1 and 2, Public Works expects to generate additional surplus associated with the overall reduction in staffing level for the mitigation and metering program. The surplus would be provided to Public Health twice per year. These surplus back payments are intended to address Public Health staff time still allocated to intaking metering and mitigation applications and answering general questions during this transition, so that these activities can be covered without the direct revenue generated by fees. It is expected that by the end of 2024, any effort on the part of Public Health staff associated with the mitigation and metering program would be nominal. Department Fees & State Funding Licenses and Permits I $ 55,600 $ 32,400 Environmental Health Inspection Fees $ 1,850 Ecology Metering $ 131,691 Total venw-a I ; S 55,600 S lbs 941 Total Salary Expenses $ 28,171 j $ 35,461 Total Benefit Expenses $ 10,108 $ 13,496 Indirect Costs $ 11,550 $ 14,539 Supplies $ 600 $ 27,700 Services & Charges $ 3,150 $ 67,990 Total Expenses $ 53,579 $ 159,186 Surplus/Deficit $ 2,021 $ 6,755 411 N. Ruby, Suite #1 TEL (509) 962-7523 Ellensburg, WA 98926 FAX (509) 962-7663 Dept. of Public Works Page 3 Table 2: Proposed Public Works Budget. This budget includes the $800 from each water mitigation certificate sold to support the Water Resnurce Manager Position. Depwtment P9" &-StsU F Licenses and Permits $ 95,600 $ 32,400 Environmental Health Inspection Fees $ 1,850 Ecology Metering $ 131,691 Total WR ManaaP-r Salary ExnpnsPs 165.941 I It 96 9nn I q :A 971; 1 WR Specialist Salary Expenses $ 14,950 $ 24,050 Admin. And Fiscal Salary Expenses $ 5,000 $ 5,000 Engineering Tech Expense $ 7,000 Total Salary Expenses $ 46,150 $ 39,325 Total Benefit Expenses $ 16,614 $ 14,157 Indirect Costs $ 10,476 $ 10,893 Supplies $ 600 $ 27,700 Services & Charges $ 3,150 $ 67,990 Total Expenses $ 76,990 $ 160,065 Surplus/Deficit- $ 18,610 $ 5,876 Table 2: Schedule of proposed payment from Public Works to Public Health, based on surplus water mitigation and water bank revenue, when the actual expenses required to implement these programs are deducted I 2020* / 2021 100% of surplus, up to $15,000 2022 75% of surplus, up to $11,250 2023 50% of surplus, u to $7,500 I 2024 25% of surplus, up to $3,750 I * In 2020, the cap on surplus payment will be prorated. 411 N. Ruby, Suite #1 TEL (509) 962-75.23 Ellensburg, WA 98926 FAX (509) 962-7663 KITTITAS COUNTY DEPARTMENT OF PUBLIC WORKS PUBLIC WORKS — BOARD OF COUNTY CONBUSSIONERS STUDY SESSION STAFF REPORT STUDY SESSION DATE: July 27, 2020 TOPIC: Ordinance Changes Required to Remain in Compliance with State and Federal Requirements ACTION REQUESTED: Direction to staff regarding Kittitas County's ability to update Kittitas County Code 14.08 within next 6 months. LEAD STAFF: Arden Thomas RECOMMENDATION: Recommend to the Federal Emergency Management Agency (FEMA) that they do not further delay issuance of a Letter of Final Determination for Flood Insurance Rate Map Updates. BRIEFING SUMMARY: • Kittitas County is a participating community in that National Flood Insurance Program. Participating in the National Flood Hazard Program provides benefits to County residents, particularly the ability to take out a Federally backed mortgage and receive disaster assistance. • To participate in the National Flood Insurance Program, Kittitas County must have a floodplain management ordinance that meets minimum Federal and state criteria and must adopt and utilize floodplain hazard maps provided by FEMA. • During the July 13 Study Session, staff briefed the Board about FEMA's public review and comment process for the updated maps. At this time, staff proposed to brief the Board about necessary ordinance changes. • Staff from FEMA and the Department of Ecology have reviewed our ordinance and provided comments. Kittitas County staff has inventoried these comments. Out of the 32 changes identified, 23 are required changes and 8 of the required changes are characterized as substantive changes which would change floodplain development requirements and procedures. • FEMA was scheduled to provide. a Letter of Final Determination on April 15, 2020 but delayed due to Coronovirus concerns. Once Kittitas County receives the letter of Final Determination, we will need to update KCC 14.08 within 6 months. Page 1 of 3 PUBLIC WORKS BOARD OF COUNTY CONMHSSIONERS WORK SESSION STAFF REPORT BACKGROUND: In 1981, Kittitas County joined the National Flood Insurance Program. Participating in the National Flood Hazard Program provides benefits to County residents, particularly the ability to take out a Federal and Federally backed mortgage and receive disaster assistance. It also makes Federal flood insurance available in our community. To participate in the National Flood Insurance Program, Kittitas County must have a floodplain management ordinance that meets minimum Federal and state criteria and must adopt and utilize floodplain hazard maps provided by FEMA. Staff from FEMA and the Department of Ecology have reviewed our ordinance and provided required and suggested code revisions. One of the required code changes would be to update the date of the effective Flood Insurance Rate Maps, so that we adopt and utilize the newest maps adopted by FEMA. Other substantive changes include specifying penalties for non-compliance; requiring all projects that change the use of a detached garage or shed to a use outside parking and storage to meet the requirements for the new use; adding conditions for granting variances; and adding a requirement for the applicant to certify that they have met the requirements for detached garages and sheds. Required, substantive changes would also require that the floodplain administrator notify FEMA when annexations occur within the 100-year floodplain and when new technical information becomes available about 100-year flood elevation. Two of the required, substantive changes would result in greater flexibility for uses in the 100-year floodplain. FEMA was scheduled to provide a Letter of Final Determination on April 15, 2020 but delayed due to COVID-19 concerns. Once FEMA issues a Letter of Final Determination, Kittitas County will have to update our ordinance within 6 months to adopt the new maps and make any changes needed to ensure minimal compliance with Federal and State requirements. FEMA is now ready to proceed in issuing the Letter of Final Determination but is seeking feedback from the County and other local jurisdictions before proceeding. DISCUSSION: Public Works staff routinely hears feedback from community members who are currently unable to implement their project due to floodway restrictions, but once the new maps are adopted will be able to proceed because the footprint of the floodway is reduced. These community members have expressed frustration about the multiple delays associated with new map adoption and with the current uncertainty in the schedule. Delay in new map adoption also increases the risk in areas currently outside the 100-year floodplain, but that will be incorporated once the new maps are adopted, that new development will be more susceptible to flood risk because our flood damage prevention ordinance does not apply and insurance premiums will be high once the new maps take effect. If FEMA issues the letter of Final Determination while there are still restrictions to in- person meetings, proposed code revisions could include only for the mandatory changes and therefore allow for a more thorough public process regarding any changes that the County has discretion in choosing to implement and remain within the National Flood Insurance Program. The most consequential required change is for our Code to identify for penalties for non-compliance and staff has requested legal review. Required ordinance language will also prevent some people from converting detached garage or sheds to uses outside parking and access without significant investment, though this requirement is already in effect for any detached garages or sheds that was built after May 1981. Some Page 2 of 3 PUBLIC WORKS BOARD OF COUNTY CONMSSIONERS WORK SESSION STAFF REPORT applicants building detached garages and sheds will benefit from the elimination of the requirement to elevate their structure to the 100 -year flood elevation, which is currently only permittable when the structure is determined to be a minimal investment. This code revisions specific to detached garages and sheds will simplify the requirements and make them consistent across applicants. FISCAL NTACTS: Costs associated with new map adoption and associated ordinance update are contemplated in the adopted Flood Control Zone District 2020 budget Attachment: Exhibit 1: Inventory of Comments Regarding Kittitas County Code 14.08 Received from FEMA the Department of Ecology Staff Page 3 of 3 PUBLIC WORKS BOARD OF COUNTY CONMSSIONERS WORK SESSION STAFF REPORT x LU m d � d cr N W gr 3 N a m C d v L a r a G m m -6 � N w � 'C GY a a 1O a Y Y C N ' u E w L O co *' o a a w e� W GJ pp p 7 w 3 a O L L Y C p °0E C O m N - u v m a 7 = V a+ G :3 O N Y N r a C 5 w o � 3 a c T O a '= m ' a a � v m L H a L y c y Q) Q 3 E s ` m C w Q- - m Y a � w w m L G w m m m w a L Y a m • m y y N F m 7 N a C m N c E O N Y .e m c d 'a+ a 'x c N m O w Y E C O -iG a u 7 GJ OC Q u Q 0 Q 0 a v x (7 a 0 a v x oa `o G: m � E o c ro s c a z m C w D! 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