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Public Notice
Kittitas County, Ellensburg WA
REQIJEST FOR STATEMENT OF QUALIFICATIONS SUPPORTING DESIGN AND ENVIRONMENTAL
PERMITTING FOR PAVEMENT AND GUARDRAIL REPLACEMENT ON VANTAGE HIGHWAY I\E 21.25 TO MP
27.5I KITTITAS COUNry, WA
All submittals received after 10:00 AM local time on August 13,2020 will be discarded.
PURPOSE:
Existing pavement along Vantage Highway W 2L.25 to MP 27.51) requires structural reinforcing. Subgrade damage
resulting from super heavy loads are suspected as the damage causing agent. A structural overlay will require replacement of
existing guardrail. Bid ready plan se! specifications and bid support are required from the selected consultant.
SCOPE OF'PROJECT:
Pavement design utilizing reinforcing fiber material, replacement of all existing guardrail for T- 31 compliance and
associated system improvements as required such as relocated drainage or other impacted existing infra-structure less
franchised utilities. CONSULTANT will utilize COUNTY supplied survey providing the basis of design work.
PROCEDURES F'OR SUBMITTAL:
If you wish to be considered for work under this SOQ, submit a sealed envelope to Mark R. Cook, Kittitas County Public
Works Director, at 411 N. Ruby St. Suite l, Ellensburg WA 98926 by 10:00 am local time on August 13,2020. Submittals
shall include a one-page cover letter with the firm name and contact information. Submittals shall also include five copies of
your Statement of Qualifications describing the firm's or team's ability to professionally provide the requested services.
Address submittals: Vantage Highway (\/P 2I.25 to MP 27.51) Pavement and Guardrail Design.
For your records, the County will provide a confirmation email to the contacts provided in the submittal confirming receipt
of your interest in the proposal. Submittals received after 10:00 am local time on August 13,2020 will be disregarded.
Kittitas County encourages disadvantaged, minority and women owned consultant firms to respond. The WSDOT
Disadvantaged Business Enterprise progftlm established a 2Yo mandalory UDBE goal for consultants on this project.
The County reserves the right to reject any and all submittals.
SELECTION PROCESS AND PROPOSED SCHEDULE:
Kittitas County selection will be based on review of submittals in the following manner:
1. The firm's or team's qualifications, experience and ability performing the requested work (30 points);
2. Demonstrated experience with similar projects (30 points);
3. Demonstrated experience utilizing reinforcing pavement fiber in asphalt design (30 points);
4. Experience working in Kittitas County in the past five years (20 points);
5. Demonstrated ability keeping projects on time and within budget (20 points);
6. Demonstrated ability communicating and working effectively with the public, staff, Washington State Department of
Transportation, Washington State County Road Administration Board and regulatory agencies (20 points).
Anticipated Dates and Tasks
August 13,2020 - Deadline for SOQ submittals
August 27 , 2020 - Selection of Firms to Interview
September 16,2020 - Interyiews and Reference Checks
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September 28,2020 - Selection of firms and prepare contncts
October 6,2020 - BOCC Award of Contracts
The selection process shall be as follows:
. Submittals are reviewed and scored by the Public Works selection committee.
' Selection of firms to interview may be waived if the selection committee decides to award to a single firm based on
review of the submittals.
' Firms will be selected to interview if the selection committee decides that interviews are required. The specific
interview format will be provided to firms in advance of interviews.
' The Public Works Director will negotiate a scope of work and fee with the selected consultant.
' Providing that a scope of work and fee is successfully negotiated, the consultant will be recommended for award to
the Board of County Commissioners during a Board business session (October 6,2020).
' The selected consultant will then enter into a standard professional service agreement with Public Works.
Kittitas County, in accordance with Tifle VI of the Civil Rights Act of 1964,78 51at.252,42 U.S.C. 2000d to 2000d-4 and
Title 49, Code of Federal Regulations, Department of Transportation, Subtitle A, Office of the Secretary,Part2l,
Nondiscrimination in Federally Assisted Programs of the Department of Transportation issued pursuant to such Act, hereby
notifies all bidders that it will affirmatively ensure that in any contract entered into pursuant to this advertisement,
disadvantaged business enterprises as defined at 49 CFR Part26 will be afforded full opportunity to submit bids in response
to this invitation and will not be discriminated against on the grounds of race, color, national origin, or sex in consideration
for an award.
The above noted schedule is tentative and may be changed based on the number of proposals submitted. Proposals will be
evaluated immediately with final selection targeted for late September 2020.
AGREEMENT OF' SERVICES:
The selected consultant(s) will be expected to enter into a standard Professional Services Agreement. Insurance
requirements are included in that agreement. The anticipated contract period shall be September 2020 to Septemb er 202I.
Persons with disabilities may request this information be prepared and supplied in alternate forms by calling collect (509-
962-7s23).
Kittitas County reserves the right to accept or reject any and all proposals or any items or part thereof or to waive any
information or inegularities in the proposals. Kittitas County shall have the sole discretion to determine the most responsible
proposal.
ADDITIONAL INT'ORMATION:
No cost or fee schedules shall be submitted withyour response. Consultants will be selected on their qualifications and
experience as noticed in this solicitatiorq with fees determined through negotiations following selection. Contracting is
dependent on a negotiated mutually accepted scope ofwork and subsequent fee established by the consultant.
INQUIRIES:
Direct all inquiries regarding this request for services to Mark Cook, Director of Public Works at (509) 962-7 523 or via
email mark. cook@co.kittitas.wa.us.
More information is online at http : //www. co. kittitas. wa.us/notice s/
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Clerk Board *u+t
Publish:
Daily Record : 07 123 12020; 07 130 120201, 0810612020
Daily Journal of Commerce : 07 123 12020 O7 13012020; 0810612020
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