HomeMy WebLinkAboutVantage Highway_SOQKITTITAS COUNTY
BOARD OF COUNTY COMMISSIONERS
AGENDA STAFF REPORT
AGENDA DATE: July 21, 2020
ACTION REQUESTED: Request to Approve a Statement of Qualifications Supporting Design
Services for Vantage Highway CRP 298-19
BACKGROUND: Public Works has grant funding from the County Road
Administration Board and Highway Safety Improvement Program to
overlay Vantage Highway and replace guardrail ($2,194,259). Total
project costs are currently estimated at $2,660,000. Survey is
complete. We currently do not have adequate design resource to take
on the design internally. We avoid match by moving quickly getting a
consultant in place on the project.
After a review from WSDOT it was determined that we needed to
change our advertisement to reflect updated Title VI language.
INTERACTION: Public Works
RECOMMENDATION: Authorize the advertisement for professional design services for CRP
298-19.
HANDLING: Return one original to Public Works
ATTACHMENTS: Statement of Qualifications
LEAD STAFF: Mark R. Cook, Director
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Public Notice
Kittitas County, Ellensburg WA
REQUEST FOR STATEMENT OF QUALIFICATIONS SUPPORTING DESIGN AND ENVIRONMENTAL
PERMITTING FOR PAVEMENT AND GUARDRAIL REPLACEMENT ON VANTAGE HIGHWAY MP 21.25 TO MP
27.51 KITTITAS COUNTY, WA
All submittals received after 10:00 AM local time on August 13, 2020 will be discarded.
PURPOSE:
Existing pavement along Vantage Highway (MP 21.25 to MP 27.51) requires structural reinforcing. Subgrade damage
resulting from super heavy loads are suspected as the damage causing agent. A structural overlay will require replacement of
exisfing guardrail. Bid ready plan set, specifications and bid support are required from the selected consultant.
SCOPE OF PROJECT:
Pavement design utilizing reinforcing fiber material, replacement of all existing guardrail for T- 31 compliance and
associated system improvements as required such as relocated drainage or other impacted existing infra -structure less
franchised utilities. CONSULTANT will utilize COUNTY supplied survey providing the basis of design work.
PROCEDURES FOR SUBMITTAL:
If you wish to be considered for work under this SOQ, submit a sealed envelope to Mark R. Cook, Kittitas County Public
Works Director, at 411 N. Ruby St. Suite 1, Ellensburg WA 98926 by 10:00 am local time on August 13, 2020. Submittals
shall include a one-page cover letter with the firm name and contact information. Submittals shall also include five copies of
your Statement of Qualifications describing the firm's or team's ability to professionally provide the requested services.
Address submittals: Vantage Highway (MP 21.25 to MP 27.51) Pavement and Guardrail Design.
For your records, the County will provide a confirmation email to the contacts provided in the submittal confirming receipt
of your interest in the proposal. Submittals received after 10:00 am local time on August 13, 2020 will be disregarded.
Kittitas County encourages disadvantaged, minority and women owned consultant firms to respond. The WSDOT
Disadvantaged Business Enterprise program established a 2% mandatory UDBE goal for consultants on this project.
The County reserves the right to reject any and all submittals.
SELECTION PROCESS AND PROPOSED SCHEDULE:
Kittitas County selection will be based on review of submittals in the following manner:
1. The fimm's or team's qualifications, experience and ability performing the requested work (30 points);
2. Demonstrated experience with similar projects (30 points);
3. Demonstrated experience utilizing reinforcing pavement fiber in asphalt design (30 points);
4. Experience working in Kittitas County in the past five years (20 points);
5. Demonstrated ability keeping projects on time and within budget (20 points);
6. Demonstrated ability communicating and working effectively with the public, staff, Washington State Department of
Transportation, Washington State County Road Administration Board and regulatory agencies (20 points).
Anticipated Dates and Tasks
August 13, 2020 - Deadline for SOQ submittals
August 27, 2020 - Selection of Firms to Interview
September 16, 2020 - Interviews and Reference Checks
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September 28, 2020 - Selection of firms and prepare contracts
October 6, 2020 - BOCC Award of Contracts
The selection process shall be as follows:
Submittals are reviewed and scored by the Public Works selection committee.
Selection of firms to interview may be waived if the selection committee decides to award to a single firm based on
review of the submittals.
Firms will be selected to interview if the selection committee decides that interviews are required. The specific
interview format will be provided to firms in advance of interviews.
The Public Works Director will negotiate a scope of work and fee with the selected consultant.
Providing that a scope of work and fee is successfully negotiated, the consultant will be recommended for award to
the Board of County Commissioners during a Board business session (October 6, 2020).
The selected consultant will then enter into a standard professional service agreement with Public Works.
Kittitas County, in accordance with Title VI of the Civil Rights Act of 1964, 78 Stat. 252, 42 U.S.C. 2000d to 2000d-4 and
Title 49, Code of Federal Regulations, Department of Transportation, Subtitle A, Office of the Secretary, Part 21,
Nondiscrimination in Federally Assisted Programs of the Department of Transportation issued pursuant to such Act, hereby
notifies all bidders that it will affirmatively ensure that in any contract entered into pursuant to this advertisement,
disadvantaged business enterprises as defined at 49 CFR Part 26 will be afforded full opportunity to submit bids in response
to this invitation and will not be discriminated against on the grounds of race, color, national origin, or sex in consideration
for an award.
The above noted schedule is tentative and may be changed based on the number of proposals submitted. Proposals will be
evaluated immediately with final selection targeted for late September 2020.
AGREEMENT OF SERVICES:
The selected consultant(s) will be expected to enter into a standard Professional Services Agreement. Insurance
requirements are included in that agreement. The anticipated contract period shall be September 2020 to September 2021
Persons with disabilities may request this information be prepared and supplied in alternate forms by calling collect (509-
962-7523).
Kittitas County reserves the right to accept or reject any and all proposals or any items or part thereof or to waive any
information or irregularities in the proposals. Kittitas County shall have the sole discretion to determine the most responsible
proposal.
ADDITIONAL INFORMATION:
No cost or fee schedules shall be submitted with your response. Consultants will be selected on their qualifications and
experience as noticed in this solicitation, with fees determined through negotiations following selection. Contracting is
dependent on a negotiated mutually accepted scope of work and subsequent fee established by the consultant.
INQUIRIES:
Direct all inquiries regarding this request for services to Mark Cook, Director of Public Works at (509) 962-7523 or via
email mark.cook@co.kittitas.wa.us.
More information is online at http://www.co.kictitas.wa.us/notices/.
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Clerk of the Board
Publish:
Daily Record: 07/23/2020; 07/30/2020; 08/06/2020
Daily Journal of Commerce: 07/23/2020; 07/30/2020; 08/06/2020
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For more information, contact Public Works
Kittitas County shall evaluate statements of qualifications and performance data submitted by firms
regarding the proposed project. Following the evaluation, the county may invite one or more firms to
meet with county officials to discuss the project and the relative benefits of various methods of
providing the desired services. The county then selects from among those firms the one "most highly
qualified" to provide the required services. County procedures and guidelines are to include a plan to
ensure that women, minority, and veteran -owned firms have the maximum opportunity to compete for
the contract. The level of firm participation should be consistent with their availability within the
relevant professional community.
After choosing the most qualified firm, the county then negotiates with that firm for a contract at a
price the county determines is fair and reasonable, considering the estimated value of the services to
be rendered, as well as the scope and complexity of the project. If a satisfactory contract cannot be
negotiated, the county formally terminates the negotiations with that firm and attempts to negotiate a
contract with the next most qualified firm. The process continues until an agreement is reached or the
search is terminated.
In emergency situations, the process outlined above for procuring services maybe dispensed with
upon a finding by the county that an emergency requires the immediate execution of the work
involved.
All submittals shall become the property of Kittitas County.
Kittitas County reserves the right to reject all submittals and re -advertise if necessary.
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KITTITAI3 COUNTY
DEPARTMENT OF PUBLIC WORKS
Mark Cook, Director
AIII'll'K(111'.\1\
REQUEST FOR STATEMENT OF QUALIFICATIONS SUPPORTING DESIGN, AND
ENVIRONMENTAL PERMITTING FOR PAVEMENT AND GUARDRAIL
REPLACEMENT ON VANTAGE HIGHWAY MP 21.25 TO MP 27.51 KITTITAS
COUNTY, WA
All submittals received after 10:00 AM LOCAL TIME ON August 13.2020 will
Ili discarded
Existing pavement along Vantage Highway (MP 21.25 to MP 27.51) requires structural
reinforcing. Subgrade damage resulting from super heavy loads are suspected as the damage
causing agent. A structural overlay will require replacement of existing guardrail. Bid ready plan
set, specifications and bid support are required from the selected consultant.
Pavement design utilizing reinforcing fiber material, replacement of all existing guardrail for T-
31 compliance and associated system improvements as required such as relocated drainage or
other impacted existing infra -structure less franchised utilities. CONSULTANT will utilize
COUNTY supplied survey providing the basis of design work.
If you wish to be considered for work under this SOQ, submit a sealed envelope to Mark
R. Cook, Kittitas County Public Works Director, at 411 N. Ruby St. Suite 1, Ellensburg WA
98926 by 10:00 am local time on August 13, 2020. Submittals shall include a one-page cover
letter with the firm name and contact information. Submittals shall also include five copies of
your Statement of Qualifications describing the firm's or team's ability to professionally
provide the requested services. Address submittals: Vantage Highway (MP 21.25 to MP 27.51)
Pavement and Guardrail Design.
For your records, the County will provide a confirmation email to the contacts provided in the
submittal confirming receipt of your interest in the proposal. Submittals received after 10:00
am local time on August 13, 2020 will be disregarded. Kittitas County encourages
disadvantaged, minority and women owned consultant firms to respond. The WSDOT
Disadvantaged Business Enterprise program established a 2% mandatory UDBE goal for
consultants on this project.
The County reserves the right to reject any and all submittals.
Page 2 of 3
SELECTION PROCESS AND PROPOSED SCHEDULE:
Kittitas County selection will be based on review of submittals in the following manner:
1. The firm's or team's qualifications, experience and ability performing the
requested work (30 points);
2. Demonstrated experience with similar projects (30 points);
3. Demonstrated experience utilizing reinforcing pavement fiber in asphalt design
(30 points);
4. Experience working in Kittitas County in the past five years (20 points);
5. Demonstrated ability keeping projects on time and within budget (20 points);
6. Demonstrated ability communicating and working effectively with the public,
staff, Washington State Department of Transportation, Washington State County
Road Administration Board and regulatory agencies (20 points).
Anticipated Dates
Tasks
August 13, 2020
Deadline for SOQ submittals
August 27, 2020
Selection of Finns to Interview
September 16, 2020
Interviews and Reference Checks
September 28, 2020
Selection of firms and prepare contracts
October 6, 2020
BOCC Award of Contracts
The selection process shall be as follows:
• Submittals are reviewed and scored by the Public Works selection committee.
• Selection of firms to interview may be waived if the selection committee decides to
award to a single firm based on review of the submittals.
• Firms will be selected to interview if the selection committee decides that interviews are
required. The specific interview format will be provided to firms in advance of
interviews.
• The Public Works Director will negotiate a scope of work and fee with the selected
consultant.
• Providing that a scope of work and fee is successfully negotiated, the consultant will be
recommended for award to the Board of County Commissioners during a Board business
session (October 6, 2020).
• The selected consultant will then enter into a standard professional service agreement
with Public Works.
Kittitas County, in accordance with Title VI of the Civil Rights Act of 1964, 78 Stat. 252, 42
U.S.C. 2000d to 2000d-4 and Title 49, Code of Federal Regulations, Department of Transportation,
Subtitle A, Office of the Secretary, Part 21, Nondiscrimination in Federally Assisted Programs of
the Department of Transportation issued pursuant to such Act, hereby notifies all bidders that it will
affirmatively ensure that in any contract entered into pursuant to this advertisement, disadvantaged
business enterprises as defined at 49 CFR Part 26 will be afforded full opportunity to submit bids in
response to this invitation and will not be discriminated against on the grounds of race, color,
national origin, or sex in consideration for an award.
Page 2 of 3
The above noted schedule is tentative and may be changed based on the number of proposals
submitted. Proposals will be evaluated immediately with final selection targeted for late
September 2020.
AGREEMENT OF SERVICES:
The selected consultant(s) will be expected to enter into a standard Professional Services
Agreement. Insurance requirements are included in that agreement. The anticipated contract
period shall be September 2020 to September 2021.
Persons with disabilities may request this information be prepared and supplied in alternate
forms by calling collect (509-962-7523).
Kittitas County reserves the right to accept or reject any and all proposals or any items or part
thereof or to waive any information or irregularities in the proposals. Kittitas County shall have
the sole discretion to determine the most responsible proposal.
• 11 I I��.. Il
No cost or fee schedules shall be submitted with your response. Consultants will be selected on
their qualifications and experience as noticed in this solicitation, with fees determined through
negotiations following selection. Contracting is dependent on a negotiated mutually accepted
scope of work and subsequent fee established by the consultant.
Direct all inquiries regarding this request for services to Mark Cook, Director of Public Works at
(509) 962-7523 or via email:
Mark Cook
mark.cookAco.kittitas.wa.us
Dates of Publication:
Ellensburg Daily Record: July 23, July 30, and August 6, 2020
Daily Journal of Commerce: July 23, July 30, and August 6, 2020
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